2019-2020 school year registration · academic technology policy, 4th edition for the 2019-2020...

ACADEMIC TECHNOLOGY POLICY, 4TH EDITION

FOR THE 2019-2020 SCHOOL YEAR REGISTRATION (2.17.19)

ACCEPTABLE USE POLICY (AUP)

IPAD PROGRAM POLICY BRING YOUR OWN DEVICE (BYOD) POLICY

Saint Joseph High School 2019-2020 Academic Technology Policy (2.17.19)

2

Table of Contents

Revision History ............................................................................................................................................................... 5

Foreword (**) .................................................................................................................................................................... 6

1 Introduction ................................................................................................................................................................... 7

1.1 Technology Vision ........................................................................................................................................................................................... 7

Figure 1.1-1 SAMR Model (reference Kathy Schrock’s Guide to Everything) ................................................................................. 7

1.2 Technology at SJHS ......................................................................................................................................................................................... 8

1.2.1 SJ Technology: Current State (**) ..............................................................................................................................................................................8

1.3.2 2017-2018/2018-2019 Improvements (**) ........................................................................................................................................................9

2 Purpose .......................................................................................................................................................................... 10

3 SJHS Technology and Electronic Communication AUP ................................................................................. 10

3.1 Student Privileges ........................................................................................................................................................................................ 10

3.2 Parent/Guardian Responsibility ............................................................................................................................................................ 11

3.3 Disciplinary Policy for AUP Violations ................................................................................................................................................. 11

3.4 Network and Internet Security ............................................................................................................................................................... 11

3.5 Saint Joseph High School eMail (@sj-jester.org) .............................................................................................................................. 12

3.6 Security Expectations ................................................................................................................................................................................. 12

3.7 Personal Devices........................................................................................................................................................................................... 13

3.8 Photo, Video, and Audio recording ........................................................................................................................................................ 13

3.9 SJHS Internet Safety Rules ........................................................................................................................................................................ 13

3.10 Vandalism/Damage .................................................................................................................................................................................. 14

3.11 Cyberbullying .............................................................................................................................................................................................. 14

3.12 Technology Needs Team (TNT) ............................................................................................................................................................ 15

3.12.1 TNT Help Desk ......................................................................................................................................................................................... 15

3.12.2 TNT Office Hours .................................................................................................................................................................................... 15


3

3.12.3 TNT Ticketing System .......................................................................................................................................................................... 15

4 Social Media and Acceptable Use of the SJHS “Brand” ................................................................................... 17

4.1 School Logo and Name Usage ................................................................................................................................................................... 17

4.2 Social Media .................................................................................................................................................................................................... 17

4.3 Access to Social Media ................................................................................................................................................................................ 17

5 SJHS Jester iPad Program Policy ........................................................................................................................... 18

5.1 Introduction ................................................................................................................................................................................................... 18

5.2 iPad Distribution .......................................................................................................................................................................................... 18

5.2.1 Student/Parent Requirements ............................................................................................................................................................ 18

5.2.2 iPad Physical Parts ................................................................................................................................................................................... 19

Figure 5.2-1 Sample iPad Distribution Checklist and Receipt ............................................................................................................................. 19

Figure 5.2-2 Protective Case for the iPad Air 2 (Class of 2020 only)................................................................................................................ 20

Figure 5.2-3 Protective Case for the iPad 2017/Gen 5 (Class of 2021 and Class of 2022) .................................................................... 20

5.3 iPad Configuration and Apps ................................................................................................................................................................... 21

5.4 iPad Features ................................................................................................................................................................................................. 21

5.4.1 Music..................................................................................................................................................................................................................................... 21

5.4.2 Data ....................................................................................................................................................................................................................................... 21

5.5 Student iPad Responsibilities.................................................................................................................................................................. 21

5.6 Tracking and Monitoring the iPads....................................................................................................................................................... 21

5.7 Care, Security, and Lost iPads .................................................................................................................................................................. 22

5.7.1 Scenario 1: Student Reports Lost iPad ............................................................................................................................................. 22

Figure 5.7-1 Scenario 1 iPad Loss Form...................................................................................................................................................... 22

5.7.2 Scenario 2: School Finds a Lost iPad ................................................................................................................................................. 23

Figure 5.7-2 Scenario 2 iPad Loss Form...................................................................................................................................................... 23

5.7.3 Accessories .................................................................................................................................................................................................. 24

5.7.4 Additional iPad care guidelines .......................................................................................................................................................... 24


4

5.8 iPad Service and Repairs ........................................................................................................................................................................... 24

5.9 Collecting iPads at the End of the School Year .................................................................................................................................. 24

5.10 Disclaimer..................................................................................................................................................................................................... 24

6 SJHS Bring Your Own Device (BYOD) Program Policy................................................................................... 25

6.1 Device Specifications .................................................................................................................................................................................. 25

6.2 Guidelines for Participation in the BYOD Program ........................................................................................................................ 25

6.3 Registering Your Device ............................................................................................................................................................................ 25

6.4 Student Responsibilities ............................................................................................................................................................................ 25

6.5 Additional BYOD Device Policies ........................................................................................................................................................... 26

Appendix A: AUP Acknowledgement Forms ......................................................................................................... 27

Appendix B: BYOD Form .............................................................................................................................................. 28


5

Revision History

Date Description Author

February 17, 2019 Initial version published on line for students and families to read during 2019-2020 registration. No significant changes for 2019-2020.

Mary Koppes


6

Foreword (**) This is the 4th edition of the Saint Joseph High School Academic Technology Policy and applies to the 2019-2020 school year. The following sections have changed:

o Section 1.3.2 2017-2018/2018-2019 Improvements

Changes are annotated with a double asterisk (**) next to the updated or added section title or paragraph.

All SJHS students, guardians, faculty, staff, including part-time coaches, administrators, and any person that requests an eMail address, registers a device on our network, or uses any other technology resources are required to review the

policy and sign the LA Archdiocese AUP Acknowledgement Form (Appendix A) and the LA Archdiocese BYOD Form.

For the 2019-2020 school year, acknowledgement will be made on line with an “eSignature” during registration.

The Saint Joseph School High 2019-2020 Academic Technology Policy, 4th Edition, is composed of six (6) major sections, as follows:

1 Introduction 2 Purpose 3 SJHS Technology and Electronic Communication AUP 4 Social Media and Acceptable Use of the SJHS “Brand” 5 iPad Program Policy 6 BYOD Policy


7

1 Introduction Saint Joseph High School provides electronic information and communication resources to our students. For the remainder of this document, electronic information and communication resources will be referred to as Technology

Resources or STREAM.

Dr. Mendoza, the SJHS Principal, and her administration guides and oversees the implementation and usage of these resources. The SJHS Technology Team manages these resources and collaborates with teachers to integrate them into their instructional practices.

1.1 Technology Vision The SJHS Technology Team, composed of the Director of Technology, Technology Associates, and Educational Technology Specialists, have a Strategic Technology Plan. The goals of the plan are the following:

Provide high-performing, reliable, flexible IT infrastructure that flawlessly supports students, parents/ guardians, teachers, administration, and staff,

Modernize SJHS academic and plant operations by deploying and integrating information systems, which increase efficiency, improve data integrity, and support a sustainable environment (less paper please), and

Transform Saint Joseph High School into a digital learning environment by providing:

• One-to-One device program for the students which supports the teachers’ curriculum and instructional practices,

• Smart Classroom equipped with leading edge technology to facilitate, enhance and accelerate student learning,

• Consistent Educational Technology and tools, when possible (e.g., Learning Management System - LMS) which eases transition between classes and school years,

• Educational Technology integrated into teachers’ instructional practices, achieving maximum SAMR benefit. SAMR is a model designed to help educators infuse technology into teaching and learning.

Figure 1.1-1 SAMR Model (reference Kathy Schrock’s Guide to Everything)

• Progress towards a paperless school environment; for example: o 100% iBook textbook option for the iPad o Digital forms o On-line application o On-line registration o On-line service hour tracking


8

1.2 Technology at SJHS

1.2.1 SJ Technology: Current State (**) The entire community (students, teachers, staff, administration) has access to the SJ wireless network. The technology team consistently monitors the WiFi to assure that the coverage is adequate.

Safety for our students and community is the top priority. A “Firewall” and internet content filtering has been implemented. We monitor hacking and virus incidents and “patch” the servers and filtering when a new threat is identified by Cyber Security Authorities.

Saint Joseph High School is a Google Apps For Education (GAFE) school. We have made the commitment to use the Google eMail service (Gmail) and move to a common Learning Management System (LMS), Google Classroom. Students and teachers have the entire Google Education tool suite (Google Drive, Forms, etc.) available to them through their SJHS eMail account.

SJ implemented the SmartClassroom to enable 21st Century Learning for the 21st Century Jester. Each classroom is equipped with the following:

• iMac computer

• Interactive 3LCD Ultra Short Throw Projector is a state-of-the art device that creates non-blinding projections. (Even when you stand directly in front of the screen, light rarely reaches your face.)

• Dual pens and easy Interactive Tool software allows a presenter (teacher or student) to electronically annotate her document using the pen to highlight and draw on the projection screen

• Blu-Ray Player to show high definition movies, documentaries, etc.

• RF Modulator

• Document Camera (one per department) allows the teacher (or student) to easily display textbooks and 3D objects to promote engaging interactive lessons

SJHS implemented a Bring Your Own Device (BYOD) program that allows students to register their personal devices on the network and use them during school hours. In 2016, SJHS limited the devices that can be registered on the network to the following: Apple MacBook and Apple iPad. Some classes were “grandfathered” and allowed to bring non-Apple

devices. The Class of 2019 is the last class that may register non-Apple devices on the network.

In 2016, we submitted a grant proposal and were awarded the C3:Ignite grant to provide iPads to the Class of 2020 and

teachers, purchase software, and professional development. Additional iPads were provided for the Class of 2021.


9

1.3.2 2017-2018/2018-2019 Improvements (**) For the last two years, SJHS has undergone a technology infrastructure refresh including the following:

• July 2017: Round 2 of C3:Ignite iPads receive for the Class of 2021

• November 2017: SJHS changed Internet Service Providers (ISP), increased the internet speed, and laid the foundation for further infrastructure improvements.

• Fall 2017: Two large monitors installed on campus used to display marketing and informational slides

• March–December 2017: New servers and data backup service implemented.

• December 2017-July 2018: The campus was “rewired” to replace all the fiber and copper cables and comply with the LA Archdiocese infrastructure standards. New switches installed to better service all areas of the

campus.

• July 2018: Purchase iPads for the Class of 2022

• Summer 2018: Upgrade Audio/Visual systems in Chapel Court and Flynn Center

• August 2018: New printers installed on campus and implementation of a “Do it yourself” model for teachers, staff, and students.

• August 2018: New state-of-the-art Meraki Wireless Access Point installed throughout the campus; an access point in every classroom

• September 2018: Classroom and Office iMac computers replaced, increasing performance and quality

• January 2019: Grand Opening of the Jester Learning Center (JLC) which includes a state-of-the-art video conferencing system, upgraded projector system and Audio/Visual system


10

2 Purpose As our technology footprint expands, it is important that we upgrade our policies to clearly articulate the Acceptable Use Policy (AUP), iPad policy, Loan Policy, and BYOD Policy.

Saint Joseph High School is a Los Angeles Archdiocesan high school and complies with the Los Angeles Archdiocesan Administrative Handbook. Section 10.3 of the archdiocesan handbook is the Archdiocesan Acceptable Use and

Responsibility Policy For Electronic Communication (Archdiocesan AUP).

The Archdiocesan AUP provides the following:

• Guidelines to our technology department about how to implement, monitor, and manage our technology

resources and

• Policies and procedures that apply to all users of SJHS technology, including students, parents, teachers, staff, and administrators

The SJHS Academic Technology Policy is targeted for the students, their parents/guardians, and other users and complies and aligns with the Archdiocesan AUP. Students, their parents/guardians, and all users must review, understand, acknowledge, and comply with the SJHS technology policy.

3 SJHS Technology and Electronic Communication AUP All SJHS technology resources and all work performed on them, are the property of SJHS. These systems, devices, and

materials are to be used for SJHS educational, co-curricular, and operational purposes, not personal business.

With the permission of an SJHS administrator, a student or other user may use the SJ technology resources outside

regular school and business hours. (e.g., a staff member who is going to school.).

SJHS technology resources are not private and security cannot be guaranteed. User IDs and passwords are intended to enhance system security, not to provide users with personal privacy. The SJHS technology team maintains and monitors

the user directory and does not provide information to unauthorized people.

Saint Joseph High School administration reserves the right to change rules, add rules, interpret rules, or alter consequences in order to ensure a safe environment for all students.

3.1 Student Privileges The use of the Saint Joseph High School electronic information technology resources is a privilege, not a right.

Inappropriate use of these resources will result in disciplinary action and/or referral to legal authorities.

A student may access SJHS technology resources through her personal device, Jester iPad, or by using the SJHS computers and workstations located on campus.

NOTE: A smart phone may not be registered on the SJHS WiFi and it is not a permitted device during school hours. Smart phones and mobile phones may only be used on campus during school hours if approved by a teacher or

administrator for educational purposes. Faculty and Staff should only use this device for work calls and emergencies. M)

NOTE: A student is not allowed to use her mobile phone / Smart phone as a Hot Spot on campus. (M) **

http://handbook.la-archdiocese.org/chapter-10/section-10-3


11

3.2 Parent/Guardian Responsibility Parents/guardians are the primary caregivers for their daughters and are ultimately responsible for their technological communication and usage.

Saint Joseph High School is not responsible for a student’s inappropriate use of school technology, a student device, or a school-issued iPad.

3.3 Disciplinary Policy for AUP Violations The primary goal of the technology disciplinary policy it to keep the students safe in the rapidly changing digital world. The policy is very strict and escalates fast because when an AUP violation could not only place the offending student in

danger, but it could endanger the entire SJHS community.

The SJHS disciplinary policy is in the SJHS Parent-Student Handbook and is overseen by the Dean / Assistant Principal for Student Life. Each student and her parents/guardians should be familiar with the policy and escalation process:

• Three levels of SJHS disciplinary notices: 1. Infraction, 2. Misconduct, and 3. Disciplinary referral.

• Three levels of SJHS Disciplinary Probation: 1. Probation I 2. Probation II 3. Probation III

Any Student who does not comply with the AUP will be held accountable with appropriate consequences enforced. Due to the risk to the safety of our students, most of the AUP violations are defined as misconducts, which are “more serious offenses.” Throughout this document:

• AUP violations which are infractions are marked with (I)

• AUP violations that are misconducts are marked with (M)

Discipline for the AUP violation will be escalated following the disciplinary policy. Violations of federal and state regulations such as sending threatening email and accessing or distributing obscene material will be reported and dealt with by the governing law enforcement agency.

3.4 Network and Internet Security Saint Joseph High School has implemented a “Firewall” which blocks some internet usage and filters internet content. The Firewall executes the following:

• Prohibits student use of social networking sites

• Blocks inappropriate websites

• Stops the download of inappropriate content

• Monitors outgoing information to assure it is appropriate

• Stops unapproved users from accessing our intranet, internal systems, and databases.

SJHS has also implemented an Access Control System (ACS) and process for granting access to our systems and assigning logon IDs and Passwords. SJHS assures that only authorized users access to and/or change SJHS systems and data.

SJHS monitors the use of the technology resources and the Internet, and does not allow the download of inappropriate or dangerous content. We can identify the device and device owner when she attempts to access an inappropriate

website. When a student repeatedly attempts to access inappropriate websites, she will be issued a misconduct. (M)

If a student or other user believes that she needs access to a blocked website for educational purposes, she should

notify her teacher and submit a TNT change request ticket.


12

SJHS assures that outgoing information is appropriate and if inappropriate activity is detected, the student/user is

notified and asked to retrieve the information and change their behavior. (M)

3.5 Saint Joseph High School eMail (@sj-jester.org) SJHS has implemented a successful, managed eMail program using Gmail. Each student is assigned a Saint Joseph High School email address and password; the password is changed yearly by the technology team.

• Do not change the password. If you change it, it will be set back to the one assigned by the Technology

Department. (I) • Do not share your password with anyone. (M)

The SJHS email should only be used for school related purposes. (I)

Our goal is to make the SJHS eMail address the “single sign-on” (SSO) for SJHS academic and co-curricular systems/tools. The SJHS eMail address is the logon ID for the following tools:

• Google Education tools (Google Classroom, Google Drive, etc.)

• Co-Curricular tool

• Naviance tool used by the counseling department

• PlusPortal account (Student should set her PlusPortal password to match her eMail password)

• X2Vol used to track Christian Service Hours

Some of the academic tools still require an additional logon ID and Password. The same guidelines for usage and

password sharing apply.

All eMail messages and SJHS-related postings to any Internet site on or off campus at any time (notes, email, newsgroups, bulletin boards, wikis, or other interactive forms of communication) shall be educationally purposeful and appropriate. The following are prohibited:

• Hate mail, (M) • Harassment, (M)

• Discriminatory remarks, (M) • Vulgarity and swearwords, (M) • Other antisocial behaviors, (M) • Chain letters, and (M) • Threats of any kind. (M)

3.6 Security Expectations Saint Joseph High School students (and all users) are expected to abide by the following guidelines and rules:

• Do not share password(s) with anyone. (M)

• Do not use another student’s logon ID and password to log onto SJHS systems. (M)

• If you forget your password, open a TNT Problem Ticket. (Section 3.12)

• If you suspect that someone knows your password, and your password needs to be changed, open a TNT Problem Ticket. (Section 3.12)

• Use SJHS technology resources, including the Internet, under the guidelines specified by this document, by the Archdiocesan AUP, and by SJHS teachers, administration and staff members. (M)

• Do not provide / post your personal information, or personal information about any SJHS student, teacher,

staff, or administrator. (M)

• Respect copyright laws and licensing agreements pertaining to materials used and obtained via the Internet or other electronic sources. (M)

• Do not bypass or attempt to bypass (hack) network security to access inappropriate material. (M)


13

• Do not bypass or attempt to bypass (hack) network security to impair the functionality of any computer or network. (M)

• Do not assist others in violating these rules by sharing information or passwords. (M)

• Notify a teacher or a staff member whenever she comes across information or messages that are inappropriate, dangerous, threatening, or make her feel uncomfortable. When a student identifies, or knows about a security

problem, she should talk to a teacher without discussing it with other students.

3.7 Personal Devices Personal devices include

• Laptop

• Tablet

• “Reader”

• Video cameras

• Cameras

• Mobile phones and Smart Phones***

All devices, whether they need access to the SJHS network or not, must be registered with the Technology Department in order to be used during the school day. (M)

***Mobile/Smart phones will not be registered or have access to the SJHS WiFi.

o MUST be turned off during classes and must not be used without permission from a teacher or other SJHS official (M)

o Cannot be used as Hot Spots for other Mobile devices. This is very dangerous because SJHS cannot monitor traffic and content filtering is rendered useless. (M)

3.8 Photo, Video, and Audio recording A student device may be equipped with a camera and microphone, allowing video, image, and audio capture. At no

time should a student record a student, teacher, parent, presenter, etc. without permission from the parties involved and a teacher or other SJHS official. (M)

In addition, permission must be obtained from the parties involved before publishing content. (M)

Each student must exercise good judgment when using her device camera and microphone, including respecting

copyright laws. (M)

3.9 SJHS Internet Safety Rules SJHS enforces the Archdiocesan AUP Internet Safety Policy. Some of these guidelines are further clarified below:

• Faculty or administrator permission is required to stream music from the internet. (M)

• Faculty or administrator permission is required to stream videos from the Internet/YouTube app. (M)

• Faculty or administrator permission is required to access to any of the following: o Social networking sites, including Facebook, Twitter, SnapChat and others, (M) o Instant Messaging, (M) o Outside email accounts, and (M) o Educational games. (M)

• Students are not allowed to o Play games on their devices or on the internet, (M) o Text, and (M) o Access inappropriate websites via their phone cellular connection. (M)

• Additional restrictions include: access to information related to gambling, illegal drugs, alcohol use, online merchandising, hate speeches, criminal skills, alternative journals, fan fiction, and chat rooms. (M)


14

• Use of the Internet and/or other resources for personal gain, profit, commercial advertising, or political lobbying is prohibited. (M)

• Use of SJHS technology resources to purposefully attempt to access pornographic material, inappropriate text files, information advocating violence, or files harmful to the integrity of Saint Joseph High School is prohibited. (M)

• A student shall not give her name, address, phone number, school name, or any personal information to anyone or any site on the Internet unless she is under the supervision of a teacher, administrator, or technology staff member. (M)

• A User shall not provide personal information, including job duties, or student personal information (class lists) outside the SJHS premises or network without explicit permission from the Principal. (M)

• A User shall not host 3rd party websites. (M)

• A User shall not create damaging software and / or install damaging software on SJ technology resources; do not install unapproved software on SJ technology resources. (M)

• DO NOT CREATE INAPPROPRIATE CONTENT USING SJHS TECHNOLOGY RESOURCES; DO NOT POST CONTENT ON LINE:

o Do not create emails or other artifacts that have inappropriate references, images, videos, etc. about SJHS (institution, students, faculty, staff, administrators, other community members) (M)

o Even if you don’t post it, it may not be secure o Do not post inappropriate content on any public Internet site, chat room, or other public electronic

media. (M) o Do not post images of teachers, staff, or other personnel on the Internet without receiving written

permission from SJHS and the individual(s) involved. (M) o Do not use recording devices to slander, bully or denigrate any student, visitor, staff member, faculty

member, and/or administrator, on or off the campus, at any time. (M)

• REMEMBER, ONCE YOU CREATE A DIGITAL ARTIFACT OR FILE, YOU CAN DELETE IT BUT YOU CAN NEVER BE GUARANTEED THAT IT IS GONE.

3.10 Vandalism/Damage Vandalism is defined as any malicious attempt to harm or destroy any part of Saint Joseph’s resources, which include technological devices and equipment. This includes, but is not limited to, uploading, creating, or transmitting computer viruses; “hacking” into any part of the Saint Joseph High School system, and physical damage to the SJHS

hardware. (M)

3.11 Cyberbullying Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating, terrorizing, oppressing and/or threatening of another person. Cyberbullying occurs when the Internet, mobile phones, or other cyber technology are used to bully a student. (M) Cyberbullying includes, but is not limited to:

• Sending inappropriate text, e-mail, or instant messages. (M)

• Posting inappropriate pictures or messages about others in blogs or on websites. (M)

• Using someone else’s user name to spread rumors or lies about someone. (M)


15

3.12 Technology Needs Team (TNT) The TNT is composed of technology staff and students who will provide support and assistance to users of SJHS technology resources.

3.12.1 TNT Help Desk SJHS has established a Help Desk model for all users. The TNT Help Desk holds office hours and hosts an on-line ticketing system. The ticketing system must be used by all users, including students, teachers, staff, and administrators, to request service from the TNT.

3.12.2 TNT Office Hours The TNT will hold office hours for walk-up customers. The location of the Help Desk and hours will vary based on the

demand; SJ PA announcements will provide information about Help Desk hours.

During office hours, the TNT will answer questions, repair minor problems, and help users with tasks. It is not necessary to create a TNT ticket. If the TNT discovers that something is broken, the TNT and user will create a ticket on the spot to record and track the issue.

3.12.3 TNT Ticketing System Tickets are created on the website using a custom form. Students and all users should create a shortcut on their

device.

When creating a TNT ticket, provide as much information as possible. Submit the ticket and monitor your eMail for a response. If your email is not working, indicate that on your ticket and the TNT will locate you or have you paged if necessary.


16


17

4 Social Media and Acceptable Use of the SJHS “Brand”

4.1 School Logo and Name Usage Our constituents and the surrounding community immediately recognize the Saint Joseph High School logo, crest/seal, varsity “J”, and new “SJ Lettering”. In addition, here at Saint Joseph High School, we are privileged to have school colors that are not widely used. When constituents who know SJHS see ORANGE they immediately associate it with

SJHS and look for other indicators, like the logo, seal, or name.

Our identity system, including our logo, crest, and SJ lettering, must be used correctly and consistently, as outlined in

the Brand Book (available on the website under the Giving/Advancement tab).

The SJHS logo, crest, SJ lettering, and school name in any of its forms (Saint Joseph High School or SJHS) may not be used on any materials, printed or digital, in any capacity, without prior approval from the Director of Advancement. This includes, but is not limited to, clothing, brochures, flyers, websites, social media accounts, banners, sporting goods, and posters. (The same applies to LA Archdiocesan branding.)

4.2 Social Media Student-run social media pages that identify a relationship with SJHS, must be approved by the responsible

administrator; it must be overseen on a regular basis by a faculty moderator. (M)

The school logo, crest, or SJ Lettering may not be used on any social media pages except on official pages operated by

the school.

Saint Joseph High School is not liable for content posted on social media pages that are not sanctioned by SJHS.

4.3 Access to Social Media Students are not allowed to access social media during the school day or from the SJHS network. This includes

Facebook, Twitter, SnapChat, InstaGram, etc. (M)


18

5 SJHS Jester iPad Program Policy

5.1 Introduction Saint Joseph High School has been awarded a C3:Ignite grant from the Archdiocese of Los Angeles (ADLA). The Catholic Communication Collaboration (C3) is an ADLA Technology Initiative, which includes Infrastructure and Educational Technology Projects.

SJHS submitted a grant proposal and received iPads for all faculty/staff, the 2016-2017 freshman class (Class of 2020), and the 2017-2018 freshman class (Class of 2021). iPads were purchase for the Class of 2022. Award is pending for the

Class of 2023. (**)

5.2 iPad Distribution

5.2.1 Student/Parent Requirements An SJHS student will not be issued her iPad until she and her parents/guardians complete the following:

1. Read the SJHS Academic Technology Policy (this document), 2. Sign the SJHS AUP Acknowledgement Form, and 3. Return the signed AUP Acknowledgement form to school 4. Replace lost or broken accessories (available in the Jester Campus Store) or pay the replacement fee for

damaged and lost accessories.

New students (freshmen and eligible transfer students) will receive their iPads during orientation; returning eligible

students will receive their iPads on convocation day or the first day of school.

NOTE: Freshmen are required to use their C3:Ignite iPad. Students in other grades who received an iPad may return it and have the option to use a BYOD device, which must be an Apple MacBook or Apple iPad (see section 6 for the BYOD policy)


19

5.2.2 iPad Physical Parts Each student will receive the following components:

• Apple iPad Air 2 or iPad Gen 5/2017 device with WiFi and Sprint LTE cellular access

• Apple 10W or 12W USB Power adaptor,

• Apple Lightening to USB Cable, and

• iPad protective case (see below).

If returning students have and outstanding bill for damaged or lost parts, the fee must be paid prior to receiving the iPad.

Each student will sign a form that states she received all the components listed above; she will receive a receipt. This same form will be used to collect the iPads at the end of the school year.

Figure 5.2-1 Sample iPad Distribution Checklist and Receipt


20

Figure 5.2-2 Protective Case for the iPad Air 2 (Class of 2020 only)

Figure 5.2-3 Protective Case for the iPad 2017/Gen 5 (Class of 2021 and Class of 2022)

If a student wishes to purchase other accessories for her iPad, they must be Apple iPad Air 2 Gen 5/2017 accessories. If a student uses an incompatible accessory and it damages the device, she will be responsible for the cost of the

replacement or repair. (M)


21

5.3 iPad Configuration and Apps The iPad will be pre-configured and students should not initiate any changes to the iPad configuration.

• iOS updates may not be applied without administrative permission. The TNT will handle all iOS updates. (M)

• The iPad will be configured with wallpaper. Students should not change the wallpaper. (I) • The iPad will be pre-loaded with educational and personal study assistance Apps. Students will not pay for

Apps that have been selected by the school or their teachers.

A student may identify a need additional educational Apps. She must submit a ticket to the TNT to review the App;

after approval, she may purchase and download the App.

Only approved Apps can be downloaded to the iPad. (M)

5.4 iPad Features

5.4.1 Music Students are allowed to have school-appropriate music on their iPads. However, teacher permission is required to

listen to music during school hours. (M)

No streaming music is allowed at school. Files must be accessed through iTunes. (M)

5.4.2 Data Each student should use Google Classroom and her assigned Google Drive as the permanent storage for her schoolwork and files. Personal files left on the iPad may be at risk if the device is lost or has to be wiped.

5.5 Student iPad Responsibilities Each student who has an iPad is required to bring her iPad to school every day, fully charged. (I)

If a student forgets her iPad or does not charge her iPad, she is still responsible for completing all coursework as if she had the use of her iPad. (I)

5.6 Tracking and Monitoring the iPads Saint Joseph High School retains the right to

• Collect and/or inspect the iPad at any time, including inspecting the device via electronic remote access,

• Alter, add, or delete installed apps, and

• Monitor all incoming and outgoing data accessed by students, faculty, staff, and administrators.

Saint Joseph High School uses Mobile Device Management (MDM) software, called AirWatch, to ensure that the iPads are compliant with school policies and to detect violations if they occur. AirWatch enables the Technology Department to:

• Register, track and monitor all iPads,

• Monitor and assess software / app downloads,

• Configure policies and settings,

• Distribute Apps, and

• Secure access to school networks and resources.


22

5.7 Care, Security, and Lost iPads Each iPad user is responsible for caring for her iPad and keeping her iPad safe and secure. She must keep her iPad with her at ALL TIMES or lock it up in her locker.

The TNT will process two lost iPad scenarios.

5.7.1 Scenario 1: Student Reports Lost iPad The student should go to the Technology/TNT office, report the loss, and fill out Section 1 of the form:

Figure 5.7-1 Scenario 1 iPad Loss Form


23

The form will be signed by the Dean and the TNT; the student will receive a receipt and should take this home to her

parents/guardians. The first loss will be an infraction; an additional loss will be a misconduct. (M)

The TNT will attempt to locate the iPad through the MDM. If the iPad cannot be found by the TNT, the student will

receive a replacement iPad after she and her parents/guardian complete the following:

• File an official police report,

• Submit the police report to the Director of Technology, and

• Pay a replacement fee equal to the Manufacturer’s Suggested Retail Price (MSRP).

5.7.2 Scenario 2: School Finds a Lost iPad If an iPad is left unattended, it will be taken by a school official and given to the TNT. A disciplinary form will be completed and filed with the Dean. The student will be contacted. The first loss will be an infraction; an additional loss will be a misconduct. (M)

Figure 5.7-2 Scenario 2 iPad Loss Form


24

5.7.3 Accessories If a student misplaces or breaks the protective case, power adaptor (10w or 12w) and/or lightning to USB cable, she will need to purchase replacements, which are on sale at the Jester Campus Store for the following prices:

• Apple 10W or 12W USB power adaptor $25,

• Apple Lightening to USB cable $25,

• Protective case $20.

At the end of the year, if accessories are damaged or missing, the student will be charged for replacements.

NOTE: Do not use an after-market (non-Apple) power adapter. (M)

NOTE: Replacement iPads and parts become the property of Saint Joseph High School and the ADLA.

5.7.4 Additional iPad care guidelines • The protective case MUST remain on the iPad at all times. (I) • iPads and cases must remain free of any writing, drawing, stickers, or labels that are not SJHS property. (I) • The bar code / asset tag that is placed on the back of each iPad must be left intact for identification purposes.

(M) • Students must transport the iPad in a safe manner (backpack, book bag).

• Students participating in after school activities MUST lock up their iPads in their school or gym lockers. (M) • Students should be safe and smart outside of campus or their home.

• Each student is responsible for the general care of the iPad that she has been issued. o Clean the screen with a soft, dry cloth or anti-static cloth. No cleaners of any type. o Insert and remove cords and cables carefully to prevent damage. o Do not eat or drink around the iPad. o Do not store the iPad in a vehicle when weather conditions can harm the device.

• A student should not attempt to repair the iPad, or go to an outside resource for iPad repairs. Report all iPad

issues to the TNT. (M)

5.8 iPad Service and Repairs Issues with the iPad, protective cover, USB cable, and power adaptor should be reported by submitting a TNT problem

ticket. The TNT will assess the issue, prioritize the ticket, and attempt to repair the problem.

In some cases, the TNT will send the iPad to a repair agency; the student will be given a replacement iPad (on loan) until her device is returned. A $75 fee will be charged for service unless the issue is a manufacturer’s defect. For

example, a $75 fee is charged for a cracked screen.

5.9 Collecting iPads at the End of the School Year iPads will be collected at the end of the school year during finals weeks. The student will complete the checklist. After the device is inspected by the TNT, the receipt is sent home to the parents/guardians.

Parents/Guardians will be invoiced for broken and missing parts during the summer and the payment must be received before the student receives her iPad for the following year or registers a BYOD device.

5.10 Disclaimer Saint Joseph High School is not responsible for any damages suffered, including personal injury, loss of data resulting from delay, non-deliveries, service interruptions or inaccurate information. The person operating the iPad accepts personal responsibility for any information obtained via the Internet or other electronic sources. The person operating

the iPad accepts personal responsibility for actions while operating the unit and while on the Internet.


25

6 SJHS Bring Your Own Device (BYOD) Program Policy SJHS has narrowed the options for devices brought to school in order to facilitate and accelerate learning, student projects, and teacher instructional practices, as well as streamline technology support.

6.1 Device Specifications Students may bring one of the following devices to school and register it on the SJHS network:

iPad or iPad Mini

• Battery Life: 8 hours

• System Age: Younger than two years (e.g., iPad Air2 and later versions, iPad Pro)

• Operating System: IOS 10.3 and later MacBook

• Battery Life: 8 hours

• System Age: Younger than four years

• Operating System: Mac OS 10.9 and later

6.2 Guidelines for Participation in the BYOD Program Incoming freshmen (Class of 2023) will be issued iPads and will not participate in the BYOD program. Sophomores & Juniors (Classes of 2020, 2021, 2022) will be re-issued their iPads for the 2019-2020 school year; however, they will have the option to bring their own devices if they own and prefer to use a MacBook. iPads that are not re-issued will be added to the Device Loan Program.

We would like each student to have her own device. With respect to Saint Joseph High School’s mission and the economic diversity of our families, we are not mandating that every student bring a MacBook to school. For 2019-2020, all students will have an iPad or will bring her own device.

6.3 Registering Your Device In order to use a personal iPad or MacBook at SJHS, each student must register her device with the TNT. At the beginning of the school year, the TNT (Technology Team) will have several time periods scheduled for device registration. Listen for announcements.

• Sign the BYOD Form online ((See Appendix B)

• Only MacBooks and iPads that meet the specifications above will be registered

• A student may register an additional device, but it will not have access to the network or WiFi

6.4 Student Responsibilities If a class requires a device, and the student forgets her device or does not charge her device, she is still responsible for completing all coursework. (I)


26

6.5 Additional BYOD Device Policies • Saint Joseph High School retains the right to inspect a student’s BYOD device and monitor all incoming and

outgoing data accessed by students.

• Students may not bring a device on campus unless it is registered. (M) o Many students have mobile phones / smart phones and these do not need to be registered o REMEMBER: Mobile phones and smart phones may not be used during the school day without explicit

permission from a teacher or administrator. o Mobile phones MAY NOT be used as hot spots.

• Students are solely responsible for their personal devices and should label devices with identifying information.

• SJHS assumes no financial responsibility for personal devices if they are lost, loaned, damaged, or stolen.

• Students are expected to keep their devices secure at all times and not loan them to others unless required to do so for an educational assignment.

• Students are expected to protect their devices by bringing them to school in a case or cover to avoid damage.


27

Appendix A: AUP Acknowledgement Forms Parents/Guardians and students will sign the Acceptable Use Policy online. Below is a paper version of the form, which

may be used is necessary. **


28

Appendix B: BYOD Form Parents/Guardians and students will sign the BYOD form online. Below is a paper version of the form, which may be

used is necessary. **

2019-2020 school year registration · academic technology policy, 4th edition for the 2019-2020...

Documents