example.com · 2019-02-06 · 4 2.1.3 mid-year idp performance summary the idp contains 29 annual...

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ANNEXURE A8

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Table of Contents

1. PURPOSE ....................................................................................................................................... 3

2. PERFORMANCE ON SERVICE DELIVERY TARGETS ......................................................... 3

2.1 Performance against SDBIP Targets ............................................................................................ 3

2.1.1 Background ......................................................................................................................... 3

2.1.2 Mid-Year Performance Summary on the SDBIP ........................................................... 3

2.1.3 Mid-year IDP Performance Summary ............................................................................. 4

2.1.4 Mid-year SDBIP Performance Summary ........................................................................ 7

2.1.5 Mid-Year Performance per Pillar .................................................................................... 24

2.1.6 Mid-Year SDBIP Performance per Cluster ................................................................... 24

2.1.7 Mid-Year SDBIP Performance per Department........................................................... 25

3. PERFORMANCE OF MUNICIPAL ENTITIES ......................................................................... 26

3.1 Summary of Performance for the Municipal Entities as at Quarter 2 and Mid-Year ........... 26

4. CONCLUSION .............................................................................................................................. 27

List of Tables

Table 1: Mid-year performance against the IDP targets for the 2018/19 financial year .............................. 4

Table 2: Detailed SDBIP scorecard ................................................................................................................ 8

Table 3: Statistical summary of mid-year performance per Pillar .............................................................. 24

Table 4: Statistical summary of mid-year performance per Cluster ........................................................... 24

Table 5: Statistical summary of Q2 performance per department ............................................................. 25

Table 6: Summary of Q2 performance for the municipal entities .............................................................. 26

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1. PURPOSE

The purpose is report to Council the:

1.1 performance of the City against the approved SDBIP targets set for the second quarter of the

2018/19 financial year in line with section 52(d) of the Municipal Finance Management Act, No. 56

of 2003 (MFMA);

1.2 performance of the City against the approved SDBIP targets set for the mid-year of the 2018/19

financial year in line with section 72 of the Municipal Finance Management Act, No. 56 of 2003

(MFMA);

1.3 performance of the Municipal Entities against targets set for the second quarter and mid-year of

the 2018/19 financial year in line with their approved Business Plans.

2. PERFORMANCE ON SERVICE DELIVERY TARGETS

2.1 Performance against SDBIP Targets

2.1.1 Background

The SDBIP for the 2018/19 financial year was approved by Council on 28 June 2018.The approved SDBIP

is made up of a total of 33 performance indicators and targets. A total of 26 targets were due for reporting

at the end of quarter two and mid-year period for the of the 2018/19 financial year.

2.1.2 Mid-Year Performance Summary on the SDBIP

This performance summary is based on the 26 indicators and its corresponding targets in the SDBIP that

were due for reporting at the end of the quarter under review. The performance was recorded as follows:

Of the 26 targets due for reporting at the end of the quarter under review, a total of 16 were

achieved, translating to 62% target achievement while 10 were not achieved, translating to 38%

negative variance (non-achievement of targets committed to) over the period under review.

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2.1.3 Mid-year IDP Performance Summary

The IDP contains 29 annual targets at an outcome level for the 2018/19 financial year. Due to the nature

of these IDP containing annual targets, progress is reflected towards the year-to-date performance. Of the

29 IDP targets, 8 target recorded performance achievement year-to-date, and that translates to 27.58%,

achievement while 13 were not achieved also translating to 44.82% non-achievement of set targets. In

addition to the above, there are 8 KPIs that will only be assessed at the end of the financial year.

The table below reflects mid –year performance against the IDP

Table 1: Mid-year performance against the IDP targets for the 2018/19 financial year

Strategic Pillar Department Parent element IDP Key performance indicator

Target IDP (Current year)

Actual Period to date

Pillar 3: A City that delivers excellent services and protects the environment

Utility Services (Water and Sanitation)

Basic water provision

Number of households in formal areas with access to water (new metered connections)

10000 22,36%


Human Settlement Basic water provision

Number of households in formal areas with access to water (new metered connections)

2600 Number of households with access to sanitation (new sanitation service)


Environmental and Agriculture Management


Percentage of formalised areas provided with weekly waste removal services

100% 50,00%




Number of households with access to sanitation (new sanitation service)

783 0,00%

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Human Settlement Basic water provision

Number of households with access to sanitation (new sanitation service)

3160 0,00%


Utility Services (Energy and Electricity)


Number of formal households with access to electricity

6800 12,60%


Roads and Transport

Mobility optimization

Kilometres of required municipal storm water drainage network provided

20 25,48%


Roads and Transport


Kilometres of roads provided to the required standard (km)

26 0,00%


Roads and Transport


Kilometres of completed Tshwane Rapid Transit bus way lanes constructed

0,6 0,00%


Human Settlement Mobility optimization

Kilometres of roads and storm water provided to the required standard

30 0,00%


Regional Operation and Coordination

Upgrading and development of informal settlement

Number of informal settlements with access to rudimentary water services

134 116,42%


Regional Operation and Coordination

Upgrading and development of informal settlement

Number of informal settlements with access to rudimentary sanitation services

67 100,00%

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Human Settlement Upgrading and development of informal settlement

Number of informal settlements formalised

8 0,00%

Pillar 1: A City that facilitates economic growth and job creation

Community and Social Development

Job intensive economic growth

Number of new income earning opportunities facilitated by the city

25000 42,61%


Economic Development and Spatial Planning


Rand value investment attracted to Tshwane (annual)

2,6 0,00%




Support to youth cooperatives through youth cooperative programmes / initiqativess

265 0,00%

Pillar 2: A City that cares for residents and promotes inclusivity

Health Health Percentage of City of Tshwane clinics providing mother and child health services

100% 100,00%

Pillar 4: A City that keeps residents safe


Poverty and inequality

Number of indigent households supported by the city through its social packages

4000 81,13%



Poverty and inequality

Number of indigent households exited from the indigent register

2000 235,10%


Community Safety Public Safety Percentage of compliance to the required attendance times for structural firefighting incidents

75% 102,05%


Community Safety Public Safety Percentage of compliance to the required attendance times for dispatched Priority 1 emergency medical incidents

65% 55,55%


Community Safety Public Safety % of new fire stations constructed to reduce backlog

30% 0,00%

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Community Safety Public Safety Number of municipal critical infrastructure plans that are in place to deal with impending and actual disasters

Four approved CICPs

50,00%


Community Safety Financial Management

Percentage increase in interventions to root out crime and related incidents (annual)

1% 0,00%

Pillar 5: A City that is open, honest and responsive

Office of the City Manager

Financial Management

Unqualified Audit Opinion achieved (annual)

Unqualified Audit Opinion achieved


Group Finance Institutional Governance

Financial targets met

100% 0,00%


Utility Services Institutional Governance

Percentage reduction of non-revenue water over five years

24,06%


Utility Services Institutional Governance

Percentage average of annual non-revenue energy

<14%


Group Human Capital Management

Institutional Governance

Percentage employee satisfaction rating (annual) (not applicable this year)

N/A

2.1.4 Mid-year SDBIP Performance Summary

Legend:

Achieved targets and KPIs showing positive progress against zero or no target are highlighted in

green.

Non achieved targets are highlighted in red.

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Table 2: Detailed SDBIP scorecard

Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target

Quarter 1 Quarter 2 Mid-Year

Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts


Chief Operating Office


Number of households in formal areas with access to water (new meter connections)

10000

2 700

1 579 2 500

657 657 -1843 The noted variance is attributed to the fact that tender processes are still underway to appoint a new contractor.

Request SCM to speed up the admin compliance. Proposed target adjustment has been made.

5 200

2236



Human Settlement

Number of households in formal areas with access to water (new meter connections)

2 617

0 0 0 0 0 This is an annualized target

Summary of work in progress is as follows: excavation, bedding, pipe laying, blanket and backfilling has started on projects feeding the KPI.

0 0

Pillar 3: A City that delivers excellent services and


Environmental and Agriculture Management

Percentage of formalised areas provided with weekly waste removal services

100%

100%

100% 100%

100% 0 -100% The coverage of collection of waste is

The department is working on addressing the challenges reading the provision of credible evidence

100%

50%

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

protects the environment

definitely better than the reported results. The department tries to adhere to the collection schedule and where scheduled collection days were missed due to a number of reasons, make-up collections are scheduled and conducted. However, the

to support the performance recorded as an effort to comply with the reporting standards

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

variance is attributed to the challenges regarding the provision of accurate records serving as credible evidence of collection. The department is working on addressing this challenge

Pillar 3: A City that delivers excellent services and protects the



Number of households with access to sanitation (new sanitation connections)

783 0 0 50 0 0 -50 The variance is attributed to the fact that township layout for

The department has requested to adjust the target downwards with about 361 of toilets which contract has ended. The project

50 0

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

environment

Hamanskraal Ext.2 has not been approved (61 toilets). Contract for installing UDS toilet in Winterveldt has ended.

is underway will report 426 in quarter three.



Human Settlement

Number of households with access to sanitation (new sanitation connections)

3257 0 0 0 0 0 This is an annualized target


0 0

Pillar 3: A City that delivers excellent services and protects the



Number of new electricity connections provided

1600 300 390 400 467 467 The

positive

variance

is

attribute

d to

efficienci

es in the

The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning

700 857

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

environment

executio

n of the

planned

work.




Number of completed houses electrified to eradicate backlog

5200 800 390 1 300

586 586 -714 Limited available stock of electricity meters. The challenge of meters was resolved in the middle of Q2 and deliveries only started in November 2018 and delivered meters are shared between projects and maintenance

Installations of meters in projects is being prioritized as and when meters becomes available. The contractor was instructed to make teams available and speed up installations once meters are dispatched.

2 100

976

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts



Roads and Transport

Km of required municipal storm water drainage network provided

20 0 0.375 2 4.72 4.72 The positive variance is attributed to efficiencies in the execution of the planned work.


2 5.095



Roads and Transport

Km of roads provided to the required standard

26 0 0 0 0 0 To be reported in Quarter 3 and 4

Contractors started with Box cutting, busy with layer works. The final end product( surfaced road) will only be reported in Q3 and 4

0 0



Roads and Transport

Km of completed Tshwane Rapid Transit bus lanes constructed

1.5 0 0 0 0 0 To be reported in Quarter 3 and 4

100% Completion of Phase 1 and 10% completion of Phase 2 of Line 2B (WP3) project (Dallas Interchange)

0 0

20

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts



Human Settlement

Km of roads and storm water network provided to the required standard



0 0



Regional Operations & Coordination

Number of informal settlements with access to rudimentary water services

134 134 134 134 178 178 The positive variance is attributed to efficiencies in the execution of the planned work.


134 156



Regional Operations & Coordination

Number of informal settlements with access to rudimentary sanitation services



67 67

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts



Human Settlement

Number of informal settlements formalized



0 0



Community and Social Development Services

Number of new income earning opportunities facilitated by the city

25000

8 000

8139 4 000

2514 2514 -1486 The variance is attributed to the fact that the December 2018 data could not be reported due to delays in quality assuring the information for reporting

December information is still outstanding and would be available on the 25th of January

12 000

10 653

Pillar 1: A City that facilitates

Governance

Economic Development and

Rand value of investment

R'b 2,6

0 0 0 0 0 N/A N/A Please be advised that the Rand Value of

0 0

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

economic growth and job creation

Support Office

Spatial Planning

facilitated by the City

Investment facilitated Key Performance Indicator (KPI) is an annual KPI. The Trade and Investment Section is currently facilitating a number of investment projects. These projects are in various stages of their respective developmental cycles and have not yet been concluded as they are still going through the facilitation process. As such, the Section has not yet registered any investment for Quarter two (2).

Pillar 1: A City that facilitates economic growth

Governance Support Office


Support to youth cooperatives through youth cooperative programmes/initiatives

270 60 0 75 0 0 Variance is attributed to the fact that the

A request has been submitted for the KPI to be removed during the SDBIP

135 0

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

and job creation

indicator is not structured nor formulated according to the division’s business plan for 2018/2019 financial year. Furthermore the manner in which it is articulated poses a challenge to develop the processes and procedures on how the target will be achieved,

adjustment process

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

monitored and evaluated.



Health % of City of Tshwane PHC fixed clinics providing immunisation coverage for children under 1yr of age

100 100%

100% 100%

100% 100% N/A N/A 100%

100%



Health % of City of Tshwane PHC fixed clinics implementing PMTCT programme

100 100%

100% 100%

100% 100% N/A N/A 100%

100%



Health % of City of Tshwane PHC fixed clinics providing HIV testing facilities for pregnant women

100 100%

100% 100%

100% 100% N/A N/A 100%

100%




Number of indigent households supported by the city through its social packages

4000 1 200

1299 1

200

1946 1946 The

positive

variance

is

attribute

d to

efficienci

The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in

2 400

3245

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

es in the

executio

n of the

planned

work.

the next cycle of planning




Number of indigent households exited from the indigent register

2 000

500 4 109 500 593 593 The

positive

variance

is

attribute

d to

efficienci

es in the

executio

n of the

planned

work.


1 000

4702



Community Safety (Emergency Services)

Percentage of compliance to the required attendance times for structural firefighting incidents

75% 75% 76.67%

75% 76.39%

76.39%

The positive variance is attributed to efficiencies in the execution of the planned work.


75% 76.53%

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts




Percentage of compliance with the required attendance times for Priority 1 emergency medical incidents

65% 65% 13.41%

65% 58.89 58.89 -6.11 1.Operational Fleet availability of 27% vs target of 70%. 2.Travel time of 13 minutes achieved in 90% of calls but ECC dispatch time of 2 minutes only achieved in 30% of calls.

"1.Fleet Festive season maintenance plan. Fleet production meetings.2.Simulataneous call taking and dispatching has been implemented."

65% 36.15%




Number of Municipal Critical Infrastructure Contingency Plans (CICPs) that are in place to deal with impending and actual disaster



2 2

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts



Community Safety (Metro Police)

Number of by-law policing operations / interventions executed to reduce by-law transgressions



194 345




Number of crime prevention operations / interventions executed to contribute to a reduction of crime throughout Tshwane



777 819




Number of road policing operations/interventions executed in order to comply with the road safety plan (Road Policing)

634 158 317 158 310 310 The

variance

is

attribute

d to the

need to

respond

to the

higher

The department will monitor the demand and use the performance recorded as the baseline to determine targets over the next planning cycle

316 627

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

demand

to

conduct

more

road

policing

operatio

ns than

anticipat

ed during

planning



Group Finance

% cash/cost coverage

1.5% 1.15%

1.20%

1.2% 2.20% 2.20%

1.00% N/A N/A 1.2% 2.20%



Group Finance

% Capital cost 14% 3.75%

3.5% 7.50%

15.6% 15.6%

8.10% N/A N/A 7.50%

15.6%



Group Finance

% service charges and property rates to revenue

25% 27% 14.2

%

26.25%

21.0% 21.0%

-5.25%

The variance is attributed to the withdraw of long term

The City is working on re-investing on long term investments

26.25%

21.0%

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Strategic Pillar

Cluster Departme

nt Key Performance

Indicator

Annual target


Q1 Targ

et

Q1 Actu

al Audit

ed

Q2 Targ

et

Q2 Actual

as Repor

ted

Q2 Actu

al Verifi

ed

Variance

Rating

Q2 Reasons

for Variance

Q2 Mitigation Plan

Mid-year Targ

et

Mid-Year Resu

lts

investments




Percentage reduction of non-revenue water over five years

24.06%

24.4%

31.14%

24.3%

31.74%

31.74%

-7.44%

24.3%

31.74%




% average of annual non-revenue energy (NR.E)(Annual)

14% 16.6%

25.21%

15.0%

21.54%

21.54%

-6.54%

15.0

%

21.5

4%

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2.1.5 Mid-Year Performance per Pillar

The table below summarizes mid-year performance per pillar.

Table 3: Statistical summary of mid-year performance per Pillar

Assessment Issue Pillar 1: A City that facilitates economic growth and job creation





Total number of

targets

3 3 14 8 5

Number of targets

applicable for Q2

2 3 8 8 5

Number of targets

achieved

0 3 4 7 2

Number of targets

not achieved

2 0 4 1 3

2.1.6 Mid-Year SDBIP Performance per Cluster

The table below summarizes mid-year cluster performance.

Table 4: Statistical summary of mid-year performance per Cluster

Assessment Issue COO Cluster GSS Cluster CM Cluster1

Total number of targets 22 2 9

Number of targets applicable

for mid-year

16 1 9

Number of targets achieved 9 0 7

Number of targets not

achieved

7 1 2

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2.1.7 Mid-Year SDBIP Performance per Department

Although the City has a total of 23 line function departments, only 11 departments have targets on the

corporate scorecard (Top Layer SDBIP). The table below summarizes the performance recorded by each

individual department over the period under review.

Table 5: Statistical summary of Q2 performance per department

Department Total Number of

Targets for 2018/19FY

Targets Due for

Reporting at end

of Q2

Targets Achieved at

the end of Q2

Targets not Achieved

at the end of Q2

Community and Social

Development

3 3 2 1

Emergency

Management Services

3 3 2 1

Metro Police 3 3 3 0

Economic

Development and

Spatial Planning

2 1 0 1

Group Finance 3 3 2 1

Environmental and

Agriculture

Management

1 1 0 1

Health 3 3 3 0

Housing and Human

Settlement

4 0

Regional Operations &

Coordination

2 2 2 0

Roads and Transport 3 1 1 0

Utility Services 6 6 1 5

Totals 33 26 16 10

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3. PERFORMANCE OF MUNICIPAL ENTITIES

3.1 Summary of Performance for the Municipal Entities as at Quarter 2 and Mid-Year Municipal Entities are separate legal entities headed by a Board of Directors delivering certain services to

the communities in Tshwane on behalf of the City. The City has two Municipal Entities i.e. Housing

Company Tshwane (HCT) and Tshwane Economic Development Agency (TEDA), which are bound by

shareholder agreements to assist the City realize its development objectives. Therefore, in each financial

year, Municipal Entities develop Business Plans which get to be approved by Council.

This section of the report presents the performance of the Municipal Entities against their commitments in

the Business Plans over the second quarter of the 2018/19 financial year.

Table 6: Summary of Q2 performance for the municipal entities

Entity Total Number of

Targets for

2018/19FY

Targets Due for

Reporting at end of

Q2

Targets Achieved

(Q2)

Targets not

Achieved (Q2)

Status Mid-Year

and YTD

TEDA 19 12 12 0 Overall performance of the municipal entities has improved from the first quarter with overall performance of 79.31 % as at mid-year

Housing Company Tshwane

18 17 11 6

In the 2018/19 financial year, TEDA has a total of 19 targets and 12 targets were due for

reporting at the end of quarter two:

o All the 12 targets committed to at the end of quarter two, were achieved translating to 100%

target achievement

In the 2018/19 financial year, HCT had a total of 18 targets and 17 were due for reporting at the

end of quarter two:

o Although 17 targets were committed for the end of quarter two, 11 were achieved translating

to 64.71% target achievement and 6 were not achieved translating to 35.29%.

For more details on the statistics above, please refer to Annexure C and D of this report.

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4. CONCLUSION

The City must implement tailored improvement plans based on the areas where performance recorded did

not meet the expectation as per the targets set to be delivered over the period under review. Each affected

line function department and entity must implement the identified performance improvement plans to

mitigate against the root causes of the noted variances on targeted performance.

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ANNEXURE B 35

1

2018/2019 MID-YEAR REPORT

(JULY-DECEMBER 2018)

HOUSING COMPANY TSHWANE

NON PROFIT COMPANY

Registration No: 2001/029821/08

(In terms of Section 88 of the

Municipal Finance Management Act, 2003)

SIGN OFF

ACTING CHIEF EXECUTIVE

OFFICER:

Ms. O. Nyundu

___________________________________

DATE: 04 January 2019

ANNEXURE C 68

2 | P a g e

HOUSING COMPANY TSHWANE

NON PROFIT COMPANY

COMPANY INFORMATION:

Registration number: 2001/029821/08

Registered Address: Shop 7 & 8 Ground Floor

Bothongo Plaza West

271 Francis Baard Street

Pretoria

0001

Postal Address: P O Box 11586

The Tramshed

0126

Telephone number : (012) 358 4469

Fax number : (086) 214 8895

Website : www.thehct.co.za

Bankers : Absa Bank

Auditors : Auditor-General

Vision

An excellent social housing provider of choice in the City of Tshwane

Mission

To sustainably deliver and manage affordable social housing in the City of Tshwane

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TABLE OF CONTENTS

CHAPTER ONE: LEADERSHIP & CORPORATE PROFILE

Section 1: Corporate Profile and Overview of the entity

Section 2: Strategic Objectives

Section 3: Salient Features

Section 4: High-level organisational structure

Section 5: Foreword by Member of the Mayoral Committee (e.g. MMC Human Settlement)

Section 6: Chairperson’s Foreword

Section 7: Chief Executive Officer’s Report

Section 8: Chief Financial Officer’s Report

CHAPTER TWO: GOVERNANCE

Section 1: Corporate Governance Statement

Section 2: Board of Directors

Section 3: Board Committees

Section 4: Director’s Remuneration

Section 5: Company Secretarial Function

Section 6: Risk Management and Internal controls

Section 7: Internal Audit Function

Section 8: Corporate Ethics and Organisational Integrity

Section 9: Sustainability Report

Section 10: Corporate Social Responsibility Report

Section11: Anticorruption and Fraud

Section 12: Information and Communications Technology Governance

Section 13: Supply Chain Management and Black Economic Empowerment

CHAPTER THREE: SERVICE DELIVERY PERFORMANCE

Section 1: Highlights and Achievements

Section 2: Financial Performance

Section 3: Capital Projects

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Section 4: Performance against IDP and City Scorecard

Section 5: Assessment of Arrears on Municipal Taxes and Service Charges

Section 6: Statement on amounts owed by Government Departments and public entities

Section 7: Recommendations and Plans for the next Financial Year.

CHAPTER FOUR: HUMAN RESOURCES AND ORGANISATIONAL MANAGEMENT

Section 1: Human Resource Management

Section 2: Employment Equity

Section 3: Skills Development and Training

Section 4: Performance Management

Section 5: HIV/AIDS on the Workplace

Section 6: Employee Benefits

CHAPTER FIVE: FINANCIAL PERFORMANCE

Section 1: Statement of Financial Performance

Section 2: Statement of Financial Position

Section 3: Statement of Capital Expenditure

Section 4: Cash Flow Statement

Section 5: Report in Irregular, Fruitless and Wasteful Expenditure and Legal Processes

CHAPTER SIX: AUDITOR-GENERAL FINDINGS

Section 1: Auditor-General’s Report for the Current year

Section 2: Historical Audit Findings and Remedial Action

Section 3: Commitment by the Board of Directors

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CHAPTER ONE: LEADERSHIP & CORPORATE PROFILE

Section 1: Corporate Profile / Overview of the entity

Housing Company Tshwane (HCT) was established in year 2001 as an independent municipal entity,

wholly owned by the City of Tshwane, to develop, maintain and manage social housing and other

forms of institutional housing developments in the greater Tshwane area. The entity is responsible

for providing social housing within the identified Restructuring Zones, as well as maintenance and

management to Council owned rental stock and it’s transferred to the entity.

The entity derives its mandate from the Service Delivery Agreement with the City of Tshwane. From

this mandate the priority goals are guided by the City’s Integrated Development Plan (IDP), City’s

priorities and the Tshwane Vision 2055 outcomes.

Chapter 2 of the current City of Tshwane IDP (Strategic Intent) outlines the city’s IDP Vision 2030 and

the five Strategic Pillar guiding development in this term of office. The Strategic Pillars and the 18

priority areas as well as their actions recognize the need for a continuous and sustainable provision

of basic services to the Tshwane residents, including a variety of housing opportunities.

Section 2: Strategic Objectives

HCT has developed the Key Strategic Objectives below to give effect to its mandate execution. The

HCT’s strategic goal is to provide social housing to meet the needs of the City of Tshwane residents

and as such is supported by the following objectives:

Key Strategic Objective 1: Provision of new Social Housing units on a sustainable basis.

Key Strategic Objective 2: Effective and efficient management of HCT and Social Housing portfolio.

Key Strategic Objective 3: Strive for Financial sustainability by 2019.

Key Strategic Objective 4: Promote and practice sound governance.

The HCT strategic objectives contribute to the attainment of the Cot’s strategic objectives and

associated service delivery performance areas:

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City of Tshwane

Strategic Pillars

HCT Strategic Objective Key Performance area(s)

Pillar 3: A City that

delivers excellent

services and protects

the environment

1. Provision of new Social Housing

units on a sustainable basis

Deliver and provide new affordable rental units

2.Effective and efficient management

of HCT and Social Housing portfolio)

- Acquisition of brownfields rental stock from the

CoT

- Management of affordable rental housing in the

City

- Turnaround time for resolving tenant maintenance

requests

-Turnaround time for resolving tenant complaints

A city that facilitates

economic growth

and job creation

3. Strive for financial sustainability by

2019

Effective financial management

A City that is open,

honest and

responsive

4. Promote and practice sound

governance

Promote good governance

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Section 3: Salient Features

This section highlights what the entity has achieved in the six months period (July 2018 – December

2018).

3.1 Revenue Collection:

HCT’s average revenue collection target for the six months period (July 2018 – December 2018) for Eloff, Silwerkroon, Clarement, Capital Park, Danville and Oosmont buildings was 95.33% of the billing. For the period under review, the collection level achieved was 94.93% which is below the targeted collection rate by 0.04%.

3.2 Levies Collection:

HCT’s levies collection target for the six months period (July 2018 – December 2018) for

Clarina was 30% of the billing. For the period under review, the collection level achieved was

20.63%, which is below the targeted collection by 9.37%.

3.3 Financial Management:

The following analysis is drawn from the financial performance report for the period ended

31 December 2018. The summary is provided from different income and expenditure

categories.

Housing Company Tshwane - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) -

M06 December

Description Ref

2017/18

Current

Year

2018/19

Audited

Outcome

Original

Budget

Monthly

actual

Year-TD

actual

Year-

TD

budget

YTD

variance

YTD

variance

Full

Year

Forecast

R thousands %

Revenue By Source 1

Rental of facilities and

equipment 8,506 8,770 759 4,422 4,385 37 0.8% 8,770

Interest earned - external

investments 18 14 3 19 7 12 164.6% 14

Interest earned -

outstanding debtors 145 149 14 79 74 5 6.6% 149

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Transfers and subsidies 31,275 36,275 9,069 18,138 18,138 –

36,275

Other revenue 68 66 15 63 33 30 89.8% 66

Gains on disposal of PPE –

– – – –

Total Revenue (excluding

capital transfers and

contributions)

40,012 45,275

9,860

22,721

22,637 84 0.4%

45,275

Expenditure By Type

Employee related costs 6,814 17,597 1,410 4,528 8,799 (4,271) -48.5% 17,597

Remuneration of

Directors 812 1,203 233 968 602 366 60.9% 1,203

Depreciation & asset

impairment 897 992 224 474 496 (22) -4.4% 992

Finance charges 241 196 – 72 98 (26) -26.5% 196

Other materials 762 323 94 244 162 83 51.2% 323

Contracted services 3,377 17,219 472 1,892 8,609 (6,717) -78.0% 17,219

Other expenditure 4,656 6,506 629 2,018 3,253 (1,235) -38.0% 6,506

Loss on disposal of PPE 33

– – – –

Total Expenditure 3 17,591 44,036 3,062 10,196 22,018 (11,822) -53.7% 44,036

Surplus/(Deficit) 22,421 1,238 6,798 12,525 619 11,905 1922.8% 1,238

Transfers and subsidies -

capital (monetary

allocations) (National /

Provincial Departmental

Agencies, Households, Non-

profit Institutions, Private

Enterprises, Public

Corporations, Higher

Educational Institutions) 82,357 169,566 19,534 36,683 84,783 (48,100) -56.7% 169,566

Surplus/(Deficit) before

taxation 104,777 170,804 26,333 49,208 85,402 (36,194) -42.4% 170,804

Taxation –

– – – –

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Surplus/(Deficit) for the

year 104,777 170,804 26,333 49,208 85,402 (36,194)

170,804

3.4 Capital Expenditure:

As at the end of December 2018, the entity’s has not spent on operating capital expenditure

due to delay in the appointment of Executive Management positions against a budget of R239,

000 which translate to a percentage non-achievement of 100%. On the capital projects for

Chantelle and Sunnyside, the entity has spent R36.6 million against the budget of R84, 8

million which translate to percentage achievement of 56.7%.

3.5 Solvency ratio:

As at the end of December 2018, the entity continued to operate as a going concern for the

foreseeable future. The going concern of HCT over the short term (12 months) was

demonstrated considering the positive support from the City of Tshwane and it was also

supported by the current ratio which showed the liquidity of the entity as 2.47:1 (current

assets to current liabilities).

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Section 4: High-level organisational structure

HUMAN SETTLEMENT (COT)

HCT BOARD OF DIRECTORS

CHIEF EXECUTIVE OFFICER (CEO)

CHIEF OPERATIONS

OFFICER (COO)

PA TO COO

FINANCE MANAGER

BOOKKEEPER

COMPANY

SECRETARY

ACCOUNTS CLERK

SUPPLY

CHAIN OFFICER

SECURITY

GUARD

SUPERVISOR

MAINTENANCE

OFFICER

SENIOR CREDIT

CONTROLLER

SUPPLY CHAIN

MANAGER

HUMAN

RESOURCE

SUPPORT OFFICER

SECURITY

GUARDS(x10)

COMMUNITY

DEVELOPMENT

OFFICER

OFFFICE

CLEANER

HOUSING

SUPERVISOR (x6)

GENERAL WORKER

(x6)

MARKETING AND

COMMUNICATION

OFFICER

TENANT

PORTFOLIO

OFFICER

CREDIT

CONTROLLER

CLIENT SERVICE

MANAGER PROPERTY DEVELOPMENT

MANAGER

PROJECT SUPPORT

OFFICER

CLIENT SERVICE AND

OFFICE SUPERVISOR

EXEC PA TO CEO

COMPLIANCE

OFFICER

SUPPLY CHAIN

ASSISTANT

OFFICE

ASSISTANT

PROPERTY MANAGER

SENIOR HUMAN

RESOURCE OFFICER

CHIEF FINANCIAL OFFICER

(CFO)

PA TO CFO

ACCOUNTANT

CLERK OF WORKS

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Section 5: Foreword by Member of the Mayoral Committee

The City of Tshwane Metropolitan municipality needs to establish platforms that will provide

human settlements and housing development for the citizens of Tshwane. The HCT was

established as the vehicle that ensures that the City stays focused on its agenda to offer

affordable accommodation to poorer communities who have been historically marginalised from

the inner-city precincts, and business development districts, that have grown within the city.

The mandate of Housing Company Tshwane, which the entity is expected to meet, is to:

a. Develop, own and manage affordable rental housing opportunities close to employment

nodes, transport nodes, social amenities and related public services for households

earning between R1500 to R5500 (for Community Residential Units) R 5 501 and R15 000

(Social Housing) (as revised by the National Department of Human Settlements from time

to time);

b. Provide rental housing accommodation for people who do not qualify for subsidy and are

unable to participate in the formal, non-subsidised housing market;

c. Provide property management and turnaround services for low to medium density social

or rental accommodation; and

d. Manage all rental stock owned by the Council of the City of Tshwane, as and when such

is transferred to HCT.

The City is committed to support the entity and ensure that it delivers on its mandate and

becomes financially sustainable. To date, 405 units (Self Sufficient Elderly) have been transferred

to HCT for management and a plan to transfer all the residential units in the Human Settlements

Department is in place. Thus will assist the entity with rental portfolio whilst the development of

new units is underway.

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Section 6: Chairperson’s Foreword

The period under review has been most daunting for HCT. This has been as a result been due a

number of challenges that the organisation encountered. There has been a number of delays in

the execution of key outputs that were planned and all energies were channelled in ensuring that

the deliver as expected by the shareholder. HCT has seen litigation that caused a lot of delays in

terms of implementation of projects. While the litigation status still remains, HCT, with the

support of the shareholder has taken a decision to proceed with the continuation of the

Townlands project to ensure that no further delays occur.

The sourcing with the intention to filling the positions of the CEO and the CFO was also a difficult

processes given the market dynamics. Descent progress has been done and will be concluded in

January 2019.

The Board has also identified a number of gaps for the reporting period and have focused on

ensuring that corporate governance improvement processes be put in place. This includes

internal controls, sound financial management as well as employing capable personnel that who

are able to implement strategic priorities by advancing quality and best practices. Continuous

improvement is therefore standard in every area including operations and customer services.

While good progress has been achieved for strengthened partnership with CoT departments for

mutual benefit, a lot more still has to be done to manage turn -around times for effectiveness.

There has been a very healthy and beneficial engagement with both CoT, SHRA and HCT which is

aimed at ensuring that there is alignment with the mandate of the City of Tshwane as well as the

desired impact to the citizen of the city.

The first phase of the Organisational Design programme has been concluded and

recommendations of how human resources should be aligned with the structure to deliver the

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results is being discussed. This is a value proposition of capacitating the organisation for

relevance. The Change Management process will then be facilitated to align people with the

strategy to ensure a Performance and Value-driven culture.

HCT Board has taken a lead in ensuring that risk is effectively managed and that the readiness for

audits remain a priority. The commitment is therefore striving for a clean audit.

A significant improvement on effective engagement has been achieved with organised labour.

This is visible with improved morale.

HCT’s performance has been gradually improving over the past year. It is further acknowledged

that, while decent projects are being planned to address the desired results, demand and

capacity challenges to deliver remain a concern. A turn-around strategy document has been

developed which is geared towards redefining the mandate, providing effective, sustainable

and dignified affordable rental housing. The overall goal is to ensure that HCT stabilises in terms

of corporate governance, financial viability, project delivery and management of its current

assets. HCT must reach an acceptable level of liquidity, positive cash-flow and rebuild capacity

in delivering and managing affordable rental stock. The turn-around strategy and the SDA will

be tabled in the January 2019 Council meeting for approval.

Management is currently re-designing the orginaisational structure and grading so that it can

attract suitable and competent candidates to implement the strategy and ensure staff

retention. The headhunting process for a CEO is underway and will be concluded in January

2019. The recruitment process for the CFO has been concluded and appointment will be

finalized in January 2019. HCT has managed to retain its accreditation status with the SHRA.

HCT achieved an average of 41% of the targets in the period under review. The performance is

impacted by the underperformance in Q1.

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OPERATIONS

HCT was allocated with a minimal budget compared to what was requested for Capex in the

financial year 18/19 furthermore, encountered delays with approvals from the services

department for projects under implementation and planning. Due to the insufficient funding

received, The Timberlands project had to be put on hold as there was no contractor on site and

the funding obtained had to be prioritized for projects that had contractual commitment.

Both the bulk infrastructure upgrade projects (Sunnyside & Chantelle x39) suffered a 3 months

delay due to wayleave approvals and that resulted in HCT not meeting the set target for the

quarter. The Townlands tender was cancelled due to the irregularities that occurred during the

tender process. Phase 1 (691 units) of the tender was re-advertised through the panel of

contractors and the tender process has been concluded and awarded in December 2018. Phase

2 (509) will be advertised through a public bidding process in January 2019.

Vacancy rate has been maintained at a low level of 2%. A collection rate of 96, 73% was

maintained throughout the period under review. (Rent Collection Rate: 96.73%, Levies Collection

Rate: 20.08 %). Tenant management consists of tenant meetings and community development

events. Communication with tenants is done through a newsletter and office walk-ins. Document

Management and Communication has also improved. HCT complied with MFMA, Social Housing

Act and Rental Housing Act in the period under review. HCT’s cash fora position improved and

cost-to-ratio declined slightly. HCT operations were improved during the period under review.

HCT procures mainly from BEE companies and each social housing project contract mandates the

main contractor to sub-contract from BEE SMME’S about 30% of the value of the contract.

UNITS UNDER MANAGEMENT

HCT currently has 655 units in its property management portfolio. These properties include the

affordable rental property that has been recently refurbished, Eloff (90 units) and 4 commercial

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stores, the management of a transitional accommodation property, Clarina Estates (158 units)

on behalf of CoT. Recently, HCT took over management of the sufficient elderly property,

Silwerkroons (120 Units),Oosmoot (60 units), Capital Park (69),Claremont (. On the 01st July 2017

HCT took over the administration and management of additional 284 Self-sufficient Elderly Rental

Units from the City of Tshwane. In all these properties, HCT adheres to best practices of property

management.

FUNDING





the funding obtained had to be prioritized for projects that had contractual commitment.

RISK ASSESSMENT

HCT adopted the Enterprise Risk Management (ERM) strategy and policy of the City. A risk

register is updated quarterly and presented to the Finance, Risk and Social Ethics Committee

before it is approved by HCT Board of Directors. HCT endeavors to embed risk management in all

its operations. Employees are made aware of how to identify, monitor and mitigate risk in their

functional areas of work.

PREVIOUS YEARS AUDIT

HCT has been able through MCAM to resolve most of the audit findings for 2016/17 financial

year. The audit queries have reduced drastically by 33% in the recent audit, from 15 in 2016/17

to 10 in 2017/2018, the reasons being implementation of new projects (Townlands, Chantelle,

Sunnyside and Timberlands) where the development rights from the City of Tshwane was not

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capitalized as intangible assets on the financials. To mitigate against regression, management is

filling vacant executive management positions to capacitate Supply Chain and Finance

department

THE YEAR AHEAD

HCT is focused in implementing the turn-around strategy and re-position the organization. The

primary focus is to conclude the town planning processes in the 4 projects (Townlands,

Timberlands, and Chantelle & Sunnyside) and obtain funding for the top structures, thus will

enable the entity to increase the property portfolio. Management is anticipating the approval of

the revised structure in the 4th quarter and commence with the filling the vacant position. The

successful continuation of the construction in the Townlands project is a priority as it will unlock

other greenfields projects. Top structures in Timberlands is anticipated to commence in July 2019

as it is far advanced and plan approval.

Ms O. Nyundu

Acting Chief Executive Officer

Section 8: Chief Financial Officer’s Report

1. Review of Operating results

1.1 Summary of financial operating results

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The financial performance of the entity for the mid-term period (July 2018 - December 2018)

resulted into an accumulated surplus of R49 million. This was attributed to the capital grant

revenue recognized on both Sunnyside and Chantelle projects for upgrading the bulk

infrastructure. Below is the graphical presentation of operating results:

Item Original Budget Actual Variance

Income 107,420,159.00 59,404,271.00 48,015,888.00

Expenditure 22,018,074.00 10,196,288.00 11,821,786.00

Surplus 85,402,085.00 49,207,983.00 36,194,102.00

1.2. Operating revenue

Recorded variances from the budget were from revenue categories such as rental revenue,

operational grant, interest income, and other revenue and capital grant transfers. The

variances can be explained as follows:

1.2.1 Rental income

For the period under review, the Company realized revenue of R4, 4 million as compared to

the budgeted amount of R4.3 million. The variance was as a result of not budgeting for the

parking bays on the self-sufficiently elderly buildings transferred to the entity in the previous

-

20,000,000.00

40,000,000.00

60,000,000.00

80,000,000.00

100,000,000.00

120,000,000.00

Inco

me

Exp

end

itu

re

Surp

lus

Origional Budget

Actual

Variance

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financial year, however the revenue on the parking bays has been factored in during the

adjustment budget process to avoid under budgeting at the end of the financial year.

1.2.2 Operational grant

The Company recognized an operational grant of R18 million as compared to the budgeted

amount of R18 million. The second tranche of grant invoice was submitted to the City of

Tshwane in November 2018 but due to the delay in the approved Service Delivery Agreement

(SDA), money will be received once the Council has approved the SDA which will be end of

January 2019.

1.2.3 Interest Income

For the period under review, the Company earned interest income of R98, 249 as compared

to the budgeted figure of R81, 510. The variance of R16, 739 was attributed to interest on the

bank as well as interest charged to Clarina tenants on outstanding levies payment. Clarina

building is the complex transferred to Housing Company Tshwane by the City. The complex is

utilized to provide alternative accommodation to ex-Schubart Park residents. As a mitigation

strategy towards non collection of levies, some tenants have now been handed over to the

Rental Housing Tribunal who have issued the tenants with letters instructing them to pay or

failure which the eviction process will be implemented through court orders.

1.2.4 Other Income

The Company realized revenue of R62, 894 as compared to the budget figure of R33, 133. The

variance of R29, 761 was as a result of non- budgeted items like lease (administrative) fees on

the self-sufficiently elderly buildings transferred to the entity in the previous financial year,

however the revenue on lease fees has been factored in during the adjustment budget process

to avoid under budgeting at the end of the financial year.

1.2.5 Capital Grant Transfers

The Company realized capital grant revenue of R36, 7 million as compared to the budget figure

of R84, 8 million. The variance of R48, 1 million was due to the delay in the appointment of

the new contractor for Townlands projects. However, the appointment was finalized in

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December 2018 and the contractor will be taking site early January 2019 and performance will

be fast tracked with delivery of 98 units by the end of the financial year.

1.3 Operating expenses

1.3.1 Expenditure

Major expenditure variances were recorded from broad expenditure categories such as

employee related costs, remuneration of directors, finance charges, contracted services and

other expenditures.

1.3.2 Employee related costs

The Company has spent R4, 5 million as compared to the budgeted figure of R8, 8 million. The

variance of R4, 3 million was due to the delay in the appointment of Executive Management

positions. The positions were advertised and interviews conducted, the new CFO will be

joining the entity in January 2019. The headhunting process is under way for the position of

the CEO.

1.3.3 Remuneration of Directors

The Company has spent R967, 897 on Directors’ remuneration as compared to the budgeted

amount of R R601, 668. The variance was due to number of board meetings to finalise the

turnaround strategy and the appointment of executive (senior management positions).The

shortfall on the budget has been catered for in the adjustment budget process.

1.3.4 Depreciation

For the period under review, the entity has recorded depreciation of R474, 051 as compared

to the budget amount of R495, 912. The variance of R21, 861 was as a result of corrections on

the previous year’s depreciation on furniture and fittings and the depreciation has been

adjusted during the adjustment budget process.

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1.3.5 Finance Charges

For the period under review, the entity has paid R 71,879 as compared to the budgeted

amount of R97, 859 in finance charges with the variance of R25, 980. This relates to the loan

with National Housing Finance Corporation (NHFC) which was settled in October 2018 to

reduce finance charges.

1.3.6 Contracted Services

The Company has spent R1, 9 million on contracted services as compared to the budgeted

amount of R8, 6 million. The variance of R6, 7 million was due to the delay in the appointment

of service providers for security services, cleaning services on buildings under management,

building conditions assessment on take from the City of Tshwane as per the turnaround

strategy as well as non-implementation for maintenance plan on buildings under

management. The board resolved that the security and cleaning services be in sourced and

management has advertised positions and the budget has been re-allocated to employee

costs during the adjustment budget process.

1.3.7 Other Expenditures

The Company has spent R2 million on other expenditures as compared to the budgeted

amount of R3, 2 million. The variance of R1, 2 million was as a result of less amount spent on

operating expenditures. The expenditure has been moved to the 3rd quarter of the financial

year during the adjustment budget process to avoid under expenditure by the end of financial

year.

1.3.8 Other Materials

The Company has spent R244, 164 on other materials as compared to the budgeted amount

of R161, 500. The variance of R82, 664 was as a result of more material being bought internally

as the appointment of the cleaning service was provider was put on hold as per the board

resolution. The budget on other material has been factored in during the adjustment budget

process.

1.4 CASH FLOW

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The entity has received only capital grant from the City to the value of R36 million. The

collection rate at Eloff and Silwerkroon buildings has been very good since the collection is

higher by 9% as compared to the budgeted collection rate of 6%. The entity ended the mid-

term in a favourable cash position with cash on hand being R58 million.

1.5 STATEMENT OF FINANCIAL POSITION

The financial position reflects that the entity is capable of meeting its financial obligations

given that the total assets exceed total liabilities by R 225 million. This is a reflection that the

company could be not be plunged into insolvency as long as it receives the necessary support

from the shareholder. Current assets exceed current liabilities by R 45 million which indicates

that the entity is liquid. The current ratio is currently 2.47:1 versus standard norm of 1:1.

1.6 IRREGULAR, FRUITLESS AND WASTEFUL EXPENDITURE

The entity incurred fruitless and wasteful expenditure to the value of R584, 13.

1.6.2 Incident which led to fruitless and wasteful expenditure:

Late payment of VAT for the period of July 2018 which was due for payment on the 31 August

2018. As part of the internal procedures, prior to submitting the EMP 501 on e-filling, the

reconciliation must be prepared and be authorized by the Finance Manager. However, on the

31 August 2018, the Bookkeeper encountered technical problems with the Accounting

Software (SAGE PASTEL) where the information is being extracted for reconciliation and

requested assistance from Pastel Technical Support but the problem could not be resolved

the same day but was only resolved on 04 September 2018. It is unfortunate that the VAT 501

could not submitted on the 31 August 2018 and according to the SARS rules the penalty is

automatically levied by the system on the 1 September 2018. This was reported to the board

meeting of October 2018 and it was resolved that the amount must be recovered from

responsible officials. The fruitless and wasteful expenditure amounts to R584, 13.

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CHAPTER TWO: GOVERNANCE

Section 1: Corporate Governance Statement

To ensure accountability and governance arrangements are in place, Section 121(2) (c) of the

MFMA supports the requirements of Section 18(1) (d) of the MSA: information on matters of

governance should be communicated to communities. This should, according to Sections 65(1)

(a) of the MFMA and 46 of the MSA, be undertaken through the compilation and publication of

the Annual Report. The purpose of such an annual report is to promote accountability to

communities for decisions taken by the Council and matters relating to administrative structures,

throughout a financial year.

Ethical Leadership

The board provides effective leadership based on a principled foundation and the entity

subscribes to high ethical standards. Responsible leadership, characterised by the values of

responsibility, accountability, fairness and transparency, has been a defining characteristic of the

entity since the company’s establishment in 2001.

The fundamental objective has always been to do business ethically while building a sustainable

company that recognises the short-term and long-term impact of its activities on the economy,

society and the environment. In its deliberations, decisions and actions, the board is sensitive to

the legitimate interests and expectations of the company’s stakeholders.

Corporate Governance

Housing Company Tshwane applies the governance principles contained in King IV report and

continues to further entrench and strengthen recommended practices in its governance

structures, systems, processes and procedures. The Board of Directors and Executives recognise

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and are committed to the principles of openness, integrity and accountability advocated by the

King IV Code on Corporate Governance. Through this process, shareholders and other

stakeholders may derive assurance that the entity is being ethically managed according to

prudently determined risk parameters in compliance with generally accepted corporate

practices. Monitoring the entity’s compliance with King Code on Corporate Governance forms

part of the mandate of the audit committee. The entity has complied with the Code in all respect

during the year under review.

The Board of Directors has incorporated the City of Tshwane’s Corporate Governance Protocol in

its Board Charter, which inter alia regulates its relationship with the City of Tshwane as its sole

member and parent municipality in the interest of good corporate governance and good ethics.

The Protocol is premised on the principles enunciated in the King Report for Corporate

Governance for South Africa 2016 (King IV).The Company steadfastly consolidated its position in

respect of adherence to the King IV report on Corporate Governance. The entity practices are,

in most material instances, in line with the principles set out in the King IV Report. Ongoing steps

are however taken to align practices with the Report’s recommendations and the Board

continually reviews our progress to ensure that we improve our Corporate Governance. During

the year under review the Company entrenched its risk management reviews and reporting and

compliance assessments were conducted in terms of the Companies Act and the Municipal

Finance Management Act (MFMA). The annual report for the previous year was effectively

completed in accordance with the terms of section 121 of the Municipal Finance Management

Act.

Corporate Citizenship

The board and management recognise that the entity is formed under a political structure. As

such, it has a social and moral standing in society with all the attendant responsibilities. The board

is therefore responsible for ensuring that the entity protects, enhances and invests in the well-

being of the economy, society and natural environment, and pursues its activities within the

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limits of social, political and environmental responsibilities outlined in international conventions

on human rights.

Compliance with laws, rules, codes and standards

The board is responsible for ensuring that the entity complies with applicable laws and considers

adhering to non-binding rules, codes and standards.

Section 2: Board of Directors

Housing Company Tshwane has a unitary board, which consist of two (2) executives and seven

(7) non-executive directors, chaired by the non-executive director, Dr Elias Monhla. The board

meets regularly, as and when required because of the tight deadlines to stabilize the entity and

retains full control over the company. The Board remains accountable to City of Tshwane

Metropolitan Municipality, the sole Shareholder. A Service Delivery Agreement (SDA) concluded

in accordance with the provisions of the MSA governs the entity’ relationship with the City of

Tshwane. The Board provides Monthly, Quarterly, Bi-Annually and Annual Reports on its

performance and service delivery to the parent municipality as prescribed in the SDA, the MFMA

and the MSA.

Non-executive Directors contribute an independent view to matters under consideration and add

to the depth of experience of the Board. The roles of Chairperson and Chief Executive Officer are

separate, with responsibilities divided between them. The Chairperson has no executive

functions. Members of the Board have unlimited access to the Company Secretary, who acts as

an advisor to the Board and its committees on matters including compliance with Company Rules

and Procedures, statutory regulations and best corporate practices.

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The Board or any of its members may, in appropriate circumstances and at the expense of the

company, obtain the advice of independent professionals. An annual director and peer review is

undertaken, as well as a Board evaluation.

A performance evaluation of the Board is conducted at the end of the financial year. Any

shortcomings are addressed and areas of strength consolidated. The performance of board

committees are evaluated against the terms of reference.

Attendance at meetings held during the six months period was as follows:

Directors Board Finance, Risk & Ethics

Development & Projects

Human Resources and Remuneration

AGM Strat Session

Dr E. Monhla 5 √ √ Adv T.S Kholong

4 3 4 √ √

Ms. L. Mashao 5 4 5 √ √ Mr. S. Makhari 5 3 √ √

Ms. H. Mokoena

4 3 5 √ √

Prof R. Tshaka 4 4 5 √

Mr. T. Maluleka

5 √ √

The Board of Directors has adopted the Board Charter which encapsulates the City of Tshwane

Governance Protocol and includes matters of ethics, procedure and the conduct of committee

members. Registers are kept and updated on the disclosure and declaration of interests of

directors and senior management. The Board and Senior Management ensure that there is full

material compliance to all relevant legislation. The Company Secretary has certified in terms of

section 268(d) of the Companies Act that all statutory returns have been submitted to the

Registrar of Companies.

Section 3: Board Committees

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The following committees have been formed, each of which is chaired by a non-executive

director.

The Board has four committees, namely:

Finance and Risk Committee

Human Resources and Remunerations Committee

Development and Projects Committee

Ethics Committee

Audit Committee

The City of Tshwane as a parent-municipality through its policy established an independent

Audit and Performance Committee consisting of independent members, whereby the

company is represented by the Chief Executive Officer and the Board Chairperson (as and

when invited).

Finance and Risk Committee

The Board of Directors Finance and Risk committee consists of the following non-executive

directors:

Mr. S. Makhari

Adv. S.T Kholong

Ms. H. Mokoena

Section 43 (5) of the Companies Regulations, 2011 states that the Social and Ethics

Committee has the following functions:

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(a) To monitor the company’s activities, having regard to any relevant legislation, other legal

requirements or prevailing codes of best practice, with regard to matters relating to:

(i) Social and economic development, including the company’s standing in terms of the

goals and purposes of:

(a) the 10 principles set out in the United Nations Global Compact Principles; and

(b) the OECD recommendations regarding corruption;

(c) the Employment Equity Act; and

(d) the Broad-Based Black Economic Empowerment Act;

(ii) Good corporate citizenship, including the company’s:

(a) promotion of equality, prevention of unfair discrimination, and reduction of

corruption;

(b) contribution to development of the communities in which its activities are

predominantly conducted or within which its products or services are predominantly

marketed; and

(c) record of sponsorship, donations and charitable giving;

(iii) The environment, health and public safety, including the impact of the company’s

activities and of its products or services.

Human Resources and Remuneration Committee

The Board of Directors, Human Resources and Remuneration committee consist of the

following non-executive directors:

Ms. L. Mashao

Ms. H. Mokoena

Prof R. Tshaka

The remuneration committee advises the board on remuneration policies, remuneration

packages and other terms of employment for all directors and senior executives. Its specific

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terms of reference also include recommendations to the board on matters relating inter alia,

general stall policy remuneration, profit bonuses, executive remuneration, director’s

remuneration and fees, service contracts, share purchase (not applicable to HCT) and option

schemes, and retirement funds. The independent professional advisors advise the

committee.

Development and Projects Committee

The projects and development committee consists of the following non-executive directors,

i.e.

Adv. S.T Kholong.

Ms. L. Mashao

Mr. T. Maluleka

The functions of the committee are among others; Monitoring adherence to the internal

control procedures, compliance plans and bid deliverables, Development and monitoring of

projects approved by Board for the purposes of ensuring that the board fulfils its mandate

and achieves its strategic goals and objectives set in its strategic plan and Service level

agreement with its shareholders and stakeholders and Perform such other functions that

from time to time may be assigned to it by the Board .

Ethic Committee

The Ethics committee consists of the following non-executive directors, i.e

Prof R. Tshaka

Mr. S. Makhari

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Ms. T. Maluleka

Section 4: Director’s Remuneration

Entity’s Remuneration Policy

Housing Company Tshwane adopted and implements the approved City of Tshwane’s Policy

on Remuneration of Chief Executive and Non-Executive Directors of Municipal Entities, which

is also in line with the South African Institute for Chartered Accountants and in accordance

with the size of the entity. Below is the reflection of non-executive director’s remuneration for

the period under review:

Name Designation Q1 Meeting Fee

R

Q2 Meeting Fee

R

Total

R

1 Dr E. Monhla

Chairperson 52,558.48 100,048.00 152,606.48

2 Adv T.S Kholong

Non-executive 64,347.40 69,264.00 133,611.40

3 Ms. L. Mashao

Non- executive 79,739.40 96,200.00 175,939.40

4 Mr. S. Makhari

Non-executive 54,611.96 82,732.00 137,343.96

5 Ms. H. Mokoena

Non-executive 68,156.92 92,352.00 160,508.92

6 Prof R. Tshaka Non-executive 56,497.48 26,936.00 83,433.48

7 Mr. T. Maluleka Non-executive 56,497.48 71,188.00 127,685.48

TOTAL 432,409.12 538,720.00 971,129.12

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Senior Manager’s remuneration

Executive Director (Senior Management)

Quarter 1 Quarter 2 Year to date

Ms L. Makibinyane 236,814.51

314,501.33 551,315.84

Mr K.W Ramotshela 165,178.16 218,975.97 384,154.13

Mr J. Mokadikwa 107,039.44 229,712.10 336,751.54

Ms O Nyundu (Acting

allowance) 0.00 92,973.70 92,973.70

Total 509,032.11 856,163.10 1,365,195.21

Section 5: Company Secretarial Function

The Company Secretary manages the processes that ensure that the organization complies

with the company legislation and regulations and keeps board members informed of their

legal responsibilities. The Company Secretary is responsible for calling board meetings and

ensuring the implementation of their decisions. It is also the responsibility of the Company

Secretary to communicate with the shareholder on matters dealing with governance and

shareholder reporting. A Company Secretary’s work covers a wide variety of functions,

including but not limited to:

Organising, preparing agendas, and taking minutes of meetings;

Dealing with correspondence, collating information, writing report, ensuring

decisions made are communicated to the relevant people;

Contributing to meeting discussions, as and when required; and

Arranging the annual general meeting.

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Section 6: Risk Management and internal controls

HCT board monitors risk through the Finance, Risk and Ethics committee as well as

Development and projects committees. The committees monitor finance risks and project

risks and make recommendations to HCT board. Moreover, the committees are accountable

for ensuring that there is an effective risk management system within HCT. The entity

adopted the Enterprise Risk Management (ERM) strategy of the stakeholder, CoT. The HCT

board is accountable and responsible for ensuring that an adequate and effective risk

management system is in place. The board is expected to exercise the duty of care, skill and

diligence in identifying, assessing and monitoring risks as presented by Finance, Risk and

Ethics committee and Development and Projects committee.

HCT embeds risk management in all its operations. All identified risk areas are managed at

departmental level. HCT has a risk register where risks identified are constantly recorded and

monitored. HCT provides its risk register to CoT Internal Audit Risk Management Unit. HCT

maintains a strategic and operational risk register for monitoring and evaluating the

implementation and efficiency of controls and actions identified to improve current controls

in the risk register. HCT has tightened its internal controls in compliance with MFMA and HCT

policies and procedures.

Section 7: Internal Audit Function

The entity relies on the City of Tshwane Internal Audit Department. It has a specific mandate

from the Audit and Performance Committee and independently appraises the adequacy and

effectiveness of the company’s systems, financial internal controls and accounting records,

reporting its findings to the Audit and Performance Committee and HCT Board. The internal

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audit coverage plan is based on risk assessment performed at each operating unit. The

coverage plan is updated annually, based on the risk assessment and results of the audit work

performed. This ensures that the audit coverage is focused on and identifies areas of high

risk.

Section 8: Corporate Ethics and Organisational Integrity

The company has developed a Code of Conduct (‘the Code”) which has been fully endorsed

by the Board and applies to all directors and employees. The Code is regularly reviewed and

updated as necessary to ensure it reflects the highest standards of behavior and

professionalism. In summary the Code requires that at all times, all company personnel act

with utmost integrity and objectivity and in compliance with the letter and spirit of both the

law and company policies. Failure by employees to act in terms of the Code results in

disciplinary action. The Code is discussed with each new employee as part of his or her

induction training and all employees are asked to sign an annual declaration confirming their

compliance with the Code. A copy of the Code is available to interested parties upon request.

Furthermore, any breach of the Code is considered a serious offence and is dealt with

accordingly; as a result, this acts as a deterrent. The directors believe that ethical standards

are being met and fully supported by the ethics programme.

Section 9: Sustainability Report

Housing Company Tshwane has constructed a strategic pathway that will systematically build

the organisation into a capable and sustainable institution within the social housing sector.

The pathway creates a good relationship between the property management and property

development components of the company. It plots a trajectory that seeks to establish and

entrench HCT as a key player in the social housing market place within the Tshwane region.

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The sustainability pathway for the next five years will be built around the following principles:

HCT operates as a fully Social Housing Regulatory Authority (SHRA) accredited social

housing institution SHI.

The capacity of HCT is systematically strengthened and built in the short and medium

term through a mixture of insourcing, outsourcing, appointments of staff and

structured partnerships.

Committed programme of transfer of rental stock from COT to HCT.

Current and future social housing development initiatives will be lead and managed

by HCT on behalf of CoT.

HCT will increasingly target new opportunities for partnership that push it beyond the

focus on simply managing.

The storyline underpinning the HCT sustainability-approach is as follows and could be thought

of as unfolding in phases that happens in sequence and in parallel.

These phases take cognisance of where HCT is currently and where it would like to be in the

future. The phases recognise that in order to perform against its mandate, HCT must start by

focusing first on property management while building on its property development capability.

Thus, Phase 1 has been characterised as property management. This is primarily because the

`quick wins’ for the company reside in property management and also that viability is more

easily achieved if there is a focus on achieving the break-even number of rental units in the

property management portfolio of an SHI. According to research, this is calculated to be 2000

units.

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However, given the opportunities that the shareholder has identified, Phase 2 will almost

unfold in parallel to the phase 1 with HCT tackling a property development projects.

Phase 3 will focus on extending the property management and development portfolios of

HCT. During this phase, there will be stronger emphasis on integrating proactively and

systematically within the restructuring zones of the City and transport orientated spatial

restructuring that the CoT in embarking on. This proactive approach will be based on more

systematic planning informed by demand and supply based information and closer analysis

of the planned activity in the restructuring zones. HCT will focus on developing a social

housing master plan. Phase 3 will also look at some opportunities for partnerships in terms

of both development and property management.

Phase 4 – will focus on a more structured and intense focus on sustaining and extending the

growth of HCT where newly-developed is continuously managed within.

The diagram below outlines the phased approach to how the HCT strategy will be rolled out

over the next five years.

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Section 10: Corporate Social Responsibility Report

The Company does not have any Corporate Social Investment function at this stage.

Section 11: Anti-corruption and Anti-Fraud Framework

HCT has put in place strategies to prevent corruption, fraud and theft. The risk areas are

around supply chain and sub-letting. The Separation of Duties Policy is in place to mitigate

such risks. The CoT Internal Audit also reviews internal control processes of HCT including our

supply chain processes. Fruitless, Wasteful Expenditure are reported to the HCT Board

quarterly. HCT Board has established a Disciplinary Committee to take disciplinary action

against employees who commit fraud, corruption or theft.

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Anti-Corruption and Ant-Corruption Policy have been developed. This is complemented by

the Anti-Corruption and Fraud Prevention Plan. This is as a result of the expressed

commitment of Government to fight corruption. It is also an important contribution to the

National Anti-Corruption Strategy of the country and supplements both the Public Service

Anti-Corruption Strategy and the Local Government Anti-Corruption Strategy. Those who

report incidents of fraud of corruption are protected by the Whistleblowing Policy.

The approach in preventing fraud and corruption is focused into 3 areas, namely:

Structural Strategies;

Operational Strategies; and

Maintenance Strategies.

Section 12: Information and Communications Technology

The entity is entirely part of the City of Tshwane ICT Governance and infrastructure and its

policies on ICT are monitored by management to be compliant with those of the parent-

municipality in terms of all relevant legislations i.e. the MFMA, Personal Information Protection

Act.

Section 13: Supply Chain Management and Black Economic Empowerment

Supply Chain Processes

During the current financial 2018/2019, the entity has revised the Supply Chain Policy to be

aligned with the provisions of the MFMA and the National Treasury: Municipal Supply Chain

Management Regulations, 2005. The policy will be taken to the board for approval and the policy

provides for the exclusion of awards to persons in the service of the state subject to the

exemptions and regulations issued by National Treasury from time to time. The entity is

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implementing bidding processes with separate Bid specification, Bid evaluation and Bid

Adjudication committees having been set up.

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Table

Supply Chain Management Committees: Committee

Guidelines Functions and purpose of the Committee

No of Meetings targeted

Actual Reasons Intervention/ Action Taken

Bid Specification Committee

Municipal Finance Management Act, Board Terms of Reference

Consideration and approval of the project’s scope of works for upcoming tender/bid.

2 Consideration of bid specification for: 1. Development

of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.

2. Re-advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.

All the 02 Bid specification were considered and approval.

None

Bid Evaluation Committee


Bids evaluation. 2 1. Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad,

The BEC evaluated 01 tender and no tender was referred back by BAC to BEC

None

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Pretoria Extension 14. 2. Re-advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.

2. The Re-advertised tender was evaluated successful and was not referred back to BEC by the BAC.

Bid Adjudication Committee


Considers the evaluation report from the evaluation committee.

2 1. Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.

2. Re-

advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.

The first tender was cancelled as per the BAC resolutions and they also recommended it for re-advertisement. 2. The Re-advertised tender was adjudicated successful and was not referred back to BEC

Cancellation The recommended bidder was appointed in December 2018

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The Board has ensured that the procurement policy embraced the objectives of broad-based Black Economic Empowerment and the

CEO, as the Accounting Officer of the Company, was tasked as the custodian for effective implementation. The Capital projects

implemented during this period served as valuable foundations for ensuring community participation in our BEE programmes. This

pace will be enhanced and the Company will continue to be sensitive to the financial constraints facing emerging black businesses.

The entity has made a number of quotation-based awards for property maintenance and management projects that the entity

undertakes from time to time. HCT is committed to the development of BEE SMME’s. No unsolicited bids were made by the company

in the period under review. In instances where there are deviations from the Supply Chain processes, irregular, wasteful and fruitless

expenditure, management report these to the board.

HCT’s Bid Adjudication Committee Structure and non-compliance with the requirements

Table

Supply Chain Management procurement threshold and delegations (Table 10) Value of Purchase

Procurement method and requirements

Delegated Authority

Oversight role Procurement requirements defaults

Reasons Intervention/ Action Taken

0 to R2,000 Petty cash Accounting Officer Senior Finance Officer

None Entity Complied

None

R2 001 to R10 000 Three quotations system

Accounting Officer Senior Finance Officer

R 6,110.00 R 6,006.09

It was an emergency and it was impractical and

None

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Delegated Authority



impossible to follow the official procurement processes

R10,000 to R30 000 Three quotations system


R 12,000.00 R 22,908.00

It was an emergency and it was impractical and impossible to follow the official procurement processes

None

R30 001 to R200 000 Three written quotations system.


R 67,875.33 R 62,027.55

It was an emergency and it was impractical and impossible to follow the official procurement processes

None

Tenders above R200 000 to R10 million and long term contracts

Competitive Bidding Accounting Officer Senior Finance Officer

None None None

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Delegated Authority



Tenders above R10 million

Competitive Bidding Accounting Officer/Board of Directors

Accounting Officer None None None

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BEE SMME Spend

HCT procures mainly from BEE companies and all major contracts have a sub-contracting clause of 30%

of the value of the contract to BEE SMME’s in line with one of HCT’s strategic objectives. HCT has

achieved a 39.48% BEE SMME spend against the target 35%.

BEE SMME Summary:

Table 8 Capex and Opex BEE SMME Spend

CAPEX Quarter 1 Quarter 2 TOTAL

Actual capex spent 8,399,482 28,283,865 36,683,347

Actual capex spent on BEE SMME’s 8,399,482 28,283,865 36,683,347

% Actual Capex spent on BEE SMME’s 100.00% 100.00% 100.00%

OPEX

Actual Opex spent 1,465,996 2,688,362 4,154,358

Actual Opex spent on BEE SMME’s 274,157 1,351,709 1,625,866

% Actual Opex spent on BEE SMME’s 18.70% 50.28% 39.14%

TOTAL SPENT OVERALL 9,865,478 30,972,228 40,837,705

TOTAL SPENT ON BEE SMME’s 8,673,639 29,635,574 38,309,213

TOTAL BUDGET ON BEE SMME 48,528,396 48,517,429 97,045,825

% SPENT ON BEE SMME’s AS COMPARED TO THE BUDGET

17.87% 61.08% 39.48%

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CHAPTER THREE: SERVICE DELIVERY PERFORMANCE

Section 1: Highlights and Achievements

Highlights Narrative

1. The approval of turn-around strategy and the

implementation.

The turn-around strategy and the implementation plan has

been approved by the board in July 2019 and the revised SDA

and the strategy will be serving at Council for approval

2

Conclusion of the CFO’s recruitment process

The positions was advertised and the interview was

concluded. The two top scoring candidates were taken for

compency assessment and the appointment will be concluded

in January 2019

3.

Retention of Conditional Accreditation with SHRA

HCT retained its conditional accreditation with SHRA, enabling

the entity to access grant funding for its social housing

projects.

4.

Re-design of Organizational Structure and grading

The first phase of the Organisational Design programme has been concluded and recommendations of how human resources should be aligned with the structure to deliver the results is being discussed. This is a value proposition of capacitating the organisation for relevance. The Change Management process will then be facilitated to align people with the strategy to ensure a Performance and Value-driven culture.

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Section 2: Financial Performance

Table 3.3 below reflected the total unit projections on the capital projects to be implemented by

the entity during the outer years.

2.1.1 Revenue

The Company posted revenue of R 59 million for the six months period, a decrease of 18% as

compared to the previous year Mid-Year (2017: R72 million). The grant from the Shareholder

contributed 92% of the total revenue received R54 million, this being a decrease of 19% as

compared to the previous year (R67 million). Rental revenue increased by 5% to R 4, 4 million

(2017: R4, 2 million). Other income increased by 172% as compared to the previous year, R161, 143

(2017: R59, 126).

2.1.2 Results of Operations

Operational costs increased by 488% as compared to the previous year to R10 million during this

period (2017: R1, 7 million). The key operational costs that contributed to higher expenditure relates

to contracted services, other material as well as other operational expenditures. The entity has

increased the budget on contracted services for the implementation of the turnaround strategy and

will be conducting building condition assessment and tenant regularization on buildings to be

transferred to the entity by City of Tshwane.

The entity posted a surplus of R 59 million for the period under review, against a surplus of R 70

million for the previous year. A decrease on the surplus is as a result of the delay in the

appointment of the new contractor for Townlands project. However, the contractor has been

appointed and will be taking site in January 2019 to fast tract delivery of 98 social housing units by

the end of the financial year.

2.1.3 Cash Flow

The entity has received R36 million grant from the City for the implementation of projects and to

sustain its operations. The operational grant contributed 92% of operational costs. The rental

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income increased by 56% (R4, 4 million) as compared to prior year (2017: R4, 2 million. The

company ended the year in a favourable cash position with cash on hand being R58 million (2017:

R16 million). The increased cash balance is a result of delay in the appointment of the new

contractor for Townlands project.

2.1.4 Statement of Financial Position

The Investment property has been reclassified to property, plant and equipment (PPE) due to

amendments on GRAP standards. Fixed assets (PPE) increased by R 179 million due to

implementation of Chantelle and Sunnyside projects which are capitalized as assets under

construction.

The ability of the company to meet its financial obligations decreased as compared to the previous

year, with the current ratio test decreasing to 2.47:1 (2017= 5.91:1). The net current asset base

increased by R225 million.

The increase in the Trade and Other Receivables was as a result of operational grant not yet paid

by the City of Tshwane during the period under review. The delay was caused by the Service

Development Agreement that has to be submitted to Council for approval and once is approved

the operational grant will be paid to the entity.

There has been a significant increase in Trade and Payables due to non-spending of the capital

grant on Townlands project but the expenditure will improve in quarter 3 since the contractor has

been appointed in December 2018.

Section 3: Capital Projects





the funding obtained had to be prioritized for projects that had contractual commitment. Both the

bulk infrastructure upgrade projects (Sunnyside & Chantelle x39) suffered a 3 months delay due

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to wayleave approvals and that resulted in HCT not meeting the set target for the quarter. The

Townlands tender was cancelled due to the irregularities that occurred during the tender process.

Phase 1 (691 units) of the tender was re-advertised through the panel of contractors and the

tender process has been concluded and awarded in December 2018. Phase 2 (509) will be

advertised through a public bidding process in January 2019.

Section 4: Performance against IDP and City Scorecard (SDBIP)

Set out below, is an analysis of the entities performance against its KPIs for the financial year

2018/2019 as set out in the City’s IDP scorecard.

As will be seen, significant progress against the set targets has been made. This indicates important

success by the entity, and our partner-departments in enhancing the performance and capability

of the entity. The following also demonstrates the developing entity’s business model in delivering

on the mandate by the CoT to develop sustainable social housing and institutional housing within

the city.

This section of the report analyses the performance of the entity in terms of the annual business

plan scorecard, measuring performance in terms of both the entity’s impact and its financial and

resource management.

1. Key performance area: Deliver and provide new social housing units on a sustainable basis

Construction of Social Housing Units (Targets: 200 foundations completed in Townlands;

Trenching,

Pipe laying, Backfilling, Commissioning & Closeout on both Chantelle X39 and Sunnyside and

circulation of designs & comments from internal departments on Timberlands).

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The tender for Townlands project was cancelled due to the concerns raised and the legal opinion

obtained from the legal team representing HCT (Geldenguys and Malatjie). Procurement for phase

1(691 units) has been concluded and awarded. Phase 2 (509 units) will be advertised in a public

bidding process in January 2019. Targets will be duly adjusted on the business plan during the

2018/19 budget adjustment period. The wayleave approval process for Chantelle project delayed

the project by 3 months. During pipe-jacking for the sewer line, the contractor came across a lot of

boulders that slowed down the progress. The contractor has been awarded extension of time and

the targets will be duly adjusted on the business plan during the 2018/19 budget adjustment

period. On Sunnyside project there has been delays with the Electricity department with regards

to obtaining the required documents and approvals. The matter has been escalated to the Group

Head for intervention and targets will be duly adjusted on the business plan during the 2018/19

budget adjustment period. On Timberlands project, there is a delay in obtaining clearance

certificate for the rates and taxes on the property which is delaying the progress of the application

to other department. The matter will be escalated to the divisional head for intervention.

2. Key performance area: Effective and Efficient management of HCT and Social Housing

portfolio

Occupancy rate as a % of housing units under management (Targets: Occupancy: 97 %)

The target has been achieved with 97%

Turnaround time to allocate vacant units (Target: 1.5 months after vacating).

Target has not achieved as turnaround time was 2 months after vacating

% of maintenance complaints case files closed within turnaround time (Target: 77%).

Target has been over achieved by 12% translating into 89%

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3. Key performance area: Strive for financial sustainability by 2019 (35% BEE SMME spend; % of

Annual budget spent; Rent Collection Rate of 96% on Eloff and Silwerkroon; Rent Collection

rate of 95% on Capital Park, Claremont, Danville and Oosmont & Levies Collection Rate of

30%; Liquidity Ratio of 1:1 )

Development of BEE SMMEs (Target: 35% BEE SMME spend)

Target has been over achieved by 4.48%, with the actual expenditure of 39.48%

Manage budget processes of the entity in accordance with regulatory framework (Target: 50% of

Annual Budget spent)

Target has not been achieved with the actual expenditure of 43.80%.

Rental Collection (Target: Rent Collection Rate of 96% for Eloff)

Eloff target has been achieved with actual collection rate of 99.05%

Rental Collection (Target: Rent Collection Rate of 96% for Silwerkroon)

Silwerkroon target has been achieved with actual collection rate of 99.12%

Rental Collection (Target: Rent Collection Rate of 95% for Capital Park)

Capital Park target has been achieved with actual collection rate of 96.09%

Rental Collection (Target: Rent Collection Rate of 95% for Claremont)

Claremont target has not been achieved with actual collection rate of 86.73%

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42 | P a g e

Rental Collection (Target: Rent Collection Rate of 95% for Danville)

Danville target has not been achieved with actual collection rate of 94.40%

Rental Collection (Target: Rent Collection Rate of 95% for Oosmont)

Oosmont target has not been achieved with actual collection rate of 94.20%

Levies Collection (Target: Levies Collection Rate of 30% for Clarina)

Under the current SDA between HCT and CoT, HCT does not vet and process applicants before they

are accommodated in Clarina. This is done by CoT and they present those tenants (most of whom are

unemployed and indigent), to HCT to accommodate them in available rental units. Thus, this target

was not achieved.

Maintaining entity asset liquidity to an acceptable level (Target: Achieving Liquidity Ratio of 1:1).

Target has been achieved with the ratio of 2.47:1.

4. Key performance area: Promote and practices sound governance (Strategic Review; Policies

Review )

The target is not applicable to the period under review.

Section 5: Assessment of Arrears on rental revenue

5.1 Assessment of Debtor book of the entity

Detail 0-30 days 31-60 days 61-90 days 91-180 days 181& over Total

Debtor’s Age

Analysis by

income source

R 186,261

R129,308

R116,544

R105,742

R1,172,352

R1,710,207

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The total debtor’s amount to R1, 710,207 managed by entity. The accumulated provision for bad

debts amounts to R 1, 524,436.

5.2 Amounts owed by entity for service charges

Name of Entity Amount Owed Status Comments

Housing Company

Tshwane

R0.00 No amount owed. No amount owed.

5.3. Assessment of Directors’ and senior managers’ municipal accounts

Name of Director/Senior

Managers

Designation Name of Municipality Comments

Dr E. Monhla Director (Chairperson)

City of Tshwane Up to date

Adv T.S Kholong Director City of JHB Up to date

Ms. L. Mashao Director City of Tshwane Up to date

Mr. S. Makhari Director City of JHB Up to date

Ms. H. Mokoena Director City of JHB Up to date

Prof R. Tshaka Director City of Tshwane Up to date

Mr. T. Maluleka Director City of Tshwane Up to date

Mr. J Mokadikoa COSEC City of Tshwane Up to date

Ms O. Nyundu ACEO City of JHB Up to date

Mrs L Makibinyane Finance Manager City of Tshwane Up to date

Mr W Ramotshela Property Manager City of Tshwane Up to date

Section 6: Statement on amounts owed by Government Departments and Public Entities

Name of Department Amounts owed Account Status Comments

City of Tshwane N/A N/A N/A

Section 7: Recommendation and Plans for next six months

HCT will prioritize the following:

Approval of the organizational structure

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Filling of vacant critical positions

Implementation of Townlands and Timberlands projects

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CHAPTER FOUR: HUMAN RESOURCES AND ORGANISATIONAL MANAGEMENT

Section 1: Human Resource Management

The entity’s overall objective as set out in its employment policy is to ensure that the company’s

employment practices and remuneration policies motivate and retain talented employees and create

an attractive environment for all employees. The employment policy is periodically reviewed to ensure

that it remains relevant and practical for the changing needs of current and potential employees. Our

vision is to be the employer of choice in our field. We aim to be at the top end of compliance by

including such requirements into our working practices. In prior years, the HCT’s limited social housing

portfolio hindered its expansion in terms of human resources or skills/capacity to effectively carry out

its mandate. In the light of new developments around additional social housing units to be managed

by HCT, as well as the accreditation of the company by the Social Housing Regulatory Authority (SHRA),

the HCT Board of Directors approved the implementation of a human resources development plan

which has thus far enabled the company’s capacity to be brought up to an acceptable level to enable

it to carry out social housing development and management mandate.

Human Resources Head Count per UNIT

Table

Units Nr of

posts

Nr of

filled

posts

Nr of

vacancies

Vacancies

% Challenges

Intervention/Action

to be taken

Office of the Chief Executive

Officer

6 2 4 7%

The

organizational

structure and

job

descriptions

need to be

revised and

graded. The

current

approved

salary scales

are not

competitive

The new

organogram will be

developed and job

descriptions

amended.

Assistance has been

requested from the

Group Human

Capital

Management

Department to

refine the Job

Office of Chief Finance Officer

8 4 4 7%

Office of the Chief Operations

Officer 6 2 4 7%

Office of the Property

Development Manager

2 2 0 0

Office of the Property Manager 25 22 3 0.1

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Office of the Client Service

Manager

8 4 4 7%

to the market

which is

resulting in a

high staff

turnover.

descriptions and

grading.

TOTAL

55 36 19 35%

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Human Resources Head Count per UNIT

Training and development

Man

age

men

t

Type of

training

2017/18 2018/19

Gend

er

Employ

ees in

Post As

30 June

2017/1

8

Learnersh

ips

Skills

Program

mes &

Other

Short

Courses

Other

Forms of

Training

Total Gend

er

Employee

s in Post

As 30

June

2018/19

Learner

ships

Skills

Programme

s & Other

Short

Courses

Other Forms

of Training

Total Remark

Project

Managem

ent with

Microsoft

Project

Males

2

1 Male

Resigned

R16,416.00

None None None None None None

Housing

Supervisor

s 4 Males

Training

Programm

e

4

Males

Yes R24,000.00 None None None None None None

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48 | P a g e

There was no training for the period under review

The conditions or opportunities for previously disadvantaged individuals (esp. women) to progress

through the municipal entity.

Human Resources Gender and Race

Indicator Baseline 2016/17

Target

2017/18

Actual

2018/19Actual Challenges Comments

African staff % of

total staff

100% 97,29% 97,29%

Female staff as %

of total staff

51% 50% 59,45% 59,45%

African Female

managers % of

senior

management

20% 25% 75 % 75 %

Staff turnover as %

of total staff

6.25% 5,40% 5,40%

Mechanisms to reinforce the value of diversity in the workplace and the municipal entity’s related progress and

performance.

The age of employees.

Trends on total personnel expenditure over the last 3 to 5 years/ 4 quarters, compared to total budget, this will include

the financial investment in employee training and development initiatives;

FY

2014/2015

FY

2015/2016

FY

2016/2017

FY

2017/2018

FY

2018/2019

Total Salary Cost

(inclusive of directors

remuneration)

R4,914,447

R4,989,811

R8,711,241

R7,625,712

R1,657,365

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49 | P a g e

The number and name of pension and medical aid funds including an assessment of future risks or liabilities;

(The entity is not a member of any pension and medical aid scheme)

Arrear (outstanding monies) owed to the entity or the City by staff and non-executive directors.

Name of

Director/Senior

Managers

Designation Name of

Municipality

Municipal Account

Name/ Number

Account Status

as at June 2005

Comments

None N/A City of Tshwane N/A N/A N/A

Section 2: Employment Equity

The entity has employment policies that it believes are appropriate to the business and the market in

which it trades. Equal employment opportunities are offered to all employees. We firmly endorse the

four key areas of employment equity identified by the Employment Equity Act:

elimination of discrimination in decision-making;

promotion of employee diversity;

reduction of barriers to advancement of the disadvantaged; and

introduction of measures and procedures for transformation.

Current Employment Equity Profile

African Coloured Indian White Total

Male 16 16

Female 19 1 20

Total 35 0 0 1 36

Actual % 63% 0% 0% 2% 65%

Target % 89,08% 3,64% 3,64% 3,64% 100%

Gap 14 2 2 1 19

Target Total 49 2 2 2 55

Change Totals

Staff Levels:

Senior Management 4 1 0 0 5

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50 | P a g e

The entity’s employment equity programme was extremely progressive and we exceeded the targets

set. Our conviction to ensure material participation of previously disadvantaged companies and

individuals is demonstrated by the degree of procurement spent on the designated companies and

individuals.

Section 3: Skills Development and Training

The entity is committed to the maintenance of standards by supporting and training staff through its

world-class skills development programme. This programme aims to develop both technical and

people skills required for the company to conduct its business on an effective basis. Our skills

development programmes are in line with the requirements of the Skills Development Act and our

workplace plan (WSP) is aligned to our business plan and focus is placed on occupational specific

programmes, management development and legally required training.

In the 2018/19 financial year, our training will focus on the development of specific competencies

relating to our future strategy for the company i.e. property management, property development, risk

management, quality assurance, supply chain management, social housing sector based training and

financial management.

Section 4: Performance Management

Performance Management was implemented for all management levels on the organisational

structure. The balanced scorecard is the tool being used for measurement. The performance

indicators are linked to the Company’s objectives in order to have an immediate tracking of objective

achievements. Additional objectives are included to reinforce the culture of governance and risk

management among managers.

The Company started the rollout process to ensure that all employees in supervisory positions are

included in the performance management strategy. Training of underperforming officials is being

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51 | P a g e

introduced as part of our coaching and mentorship process to improve the performance levels.

Performance Management is being adopted as a positive management strategy rather than a punitive

process, and in this way employees feel comfortable to be part of the process.

The entity will continue to set new standards of service delivery and our customer relationship

programme will serve as a pillar for our on-going success. We remain firm in our commitment to sound

stakeholder relationships and are committed to managing both short-term and long-term plans to

standards that will ultimately benefit our communities. We will, however, continue to strive for

operational effectiveness and, with our customers and stakeholders, we will collectively focus on

improving the environmental well-being of our society.

Section 5: HIV/AIDS on the Workplace

The management of HIV/Aids is an important challenge facing every organisation in our country. The

entity has determined that HIV/Aids will have an impact on the following risk areas: operations, target

market risk, supplier risk, legal risk and health risk. Whilst all these risk are under further investigation,

and has adopted the following core principles as a basis for its HIV/ Aids policy:

Continuously assess the risks posed by HIV/Aids on the business;

Limit the number of new infections among employees;

Ensure employees living with HIV/ Aids are aware of their rights and that their rights are respected

and protected;

Provide care and support to employees living with HIV/Aids.

5.1 Education

To build on the awareness programme, an on-going education programme has been instituted. The

first place of this programme was to train peer educators who will then provide HIV/Aids education

to all staff on an on-going basis. Peer educators received training on lay counselling, grief

management, company benefits, first aid and treatment of workplace injuries.

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52 | P a g e

Section 6: Employee Benefits

The Company does not participate in any retirement benefit scheme at this stage. However

management has started doing a benchmarking exercise, which is comparing what other Municipal

owned entities and SHI are paying versus what HCT is currently paying.

CHAPTER FIVE: FINANCIAL PERFORMANCE

Section 1: Statement of Financial Performance

Housing Company Tshwane - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December

Description Ref

2017/18 Current

Year 2018/19

Audited Outcome

Original Budget

Monthly actual

Year-TD actual

Year-TD budget

YTD variance

YTD variance

Full Year Forecast

R thousands %

Revenue By Source 1 Rental of facilities and

equipment 8,506

8,770

759

4,422

4,385 37 0.8%

8,770

Interest earned - external investments

18

14

3

19

7 12 164.6%

14

Interest earned - outstanding debtors

145

149

14

79

74 5 6.6%

149

Transfers and subsidies 31,275

36,275

9,069

18,138

18,138 –

36,275

Other revenue 68

66

15

63

33 30 89.8%

66

Gains on disposal of PPE –

–

–

–

–

Total Revenue (excluding capital transfers and contributions)

40,012

45,275

9,860

22,721

22,637 84 0.4%

45,275

Expenditure By Type

Employee related costs 6,814

17,597

1,410

4,528

8,799 (4,271) -48.5%

17,597

Remuneration of Directors

812

1,203

233

968

602 366 60.9%

1,203

Depreciation & asset impairment

897

992

224

474

496 (22) -4.4%

992

Finance charges 241

196

–

72

98 (26) -26.5%

196

Other materials 762

323

94

244

162 83 51.2%

323

Contracted services 3,377

17,219

472

1,892

8,609 (6,717) -78.0%

17,219

Other expenditure 4,656

6,506

629

2,018

3,253 (1,235) -38.0%

6,506

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53 | P a g e

Loss on disposal of PPE 33

–

–

– –

Total Expenditure 3 17,591

44,036

3,062

10,196

22,018 (11,822) -53.7%

44,036

Surplus/(Deficit) 22,421

1,238

6,798

12,525

619 11,905 1922.8%

1,238

Transfers and subsidies - capital (monetary allocations) (National / Provincial Departmental Agencies, Households, Non-profit Institutions, Private Enterprises, Public Corporations, Higher Educational Institutions)

82,357

169,566

19,534

36,683

84,783 (48,100) -56.7%

169,566

Surplus/(Deficit) before taxation

104,777

170,804

26,333

49,208

85,402 (36,194) -42.4%

170,804

Taxation –

–

–

– –

Surplus/(Deficit) for the year

104,777

170,804

26,333

49,208

85,402 (36,194)

170,804

Section 2: Statement of Financial Position

Housing Company Tshwane - Table F4 Monthly Budget Statement - Financial Position - M06 December

Vote Description Ref

2017/18 Current Year

2018/19

Audited Outcome

Original Budget

Adjusted Budget

Year-TD actual Full Year Forecast

R thousands

ASSETS

Current assets

Cash 62,360 11,854 58,815 11,854

Consumer debtors 148 402 186 402

Other debtors 105 329 18,240 329

Total current assets 62,613 12,585 – 77,241 12,585

Non -current assets Property, plant and

equipment 142,519 379,754 178,733 379,754

Intangible 465 461 –

Total non -current assets 142,985 379,754 – 179,194 379,754

TOTAL ASSETS 205,597 392,339 – 256,435 392,339

LIABILITIES

Current liabilities

Borrowing 315 315 – 315

Consumer deposits 607 557 971 557

Trade and other payables 27,113 697 29,899 697

Provisions 429 663 451 663

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54 | P a g e

Total current liabilities 28,465 2,233 – 31,321 2,233

Non- current liabilities

Borrowing 1,227 911 – 911

Total non- current liabilities 1,227 911 – – 911

TOTAL LIABILITIES 29,692 3,144 – 31,321 3,144

NET ASSETS 1 175,906 389,194 – 225,114 389,194

COMMUNITY WEALTH/EQUITY

Accumulated Surplus/(Deficit) 162,269 375,558 211,478 375,558

Reserves 9,023 9,023 9,023 9,023

Share capital 4,614 4,614 4,614 4,614

TOTAL COMMUNITY WEALTH/EQUITY 1 175,906 389,194 – 225,114 389,194

Section 3: Statement of Capital Expenditure

Housing Company Tshwane - Table F3 Monthly Budget Statement - Capital Expenditure - M06 December

Description Ref

2017/18 Current

Year 2018/19

Audited Outcome

Original Budget

Adjusted Budget

Monthly actual

Year-TD actual

Year-TD

budget

YTD varianc

e

YTD varianc

e

Full Year Forecast

R thousands 1 %

Capital expenditure by Asset Class/Sub-class

Other assets 73,121 169,716 –

19,534

36,683

84,847

48,164

56.8%

169,716

Operational Buildings 162

150 – – –

64

64 100.0%

150

Municipal Offices 162

150 – – –

64

64 100.0%

150

Housing 72,959 169,566 –

19,534

36,683

84,783

48,100 56.7%

169,566

Staff Housing –

– – – –

–

– –

Social Housing 72,959

169,566 –

19,534

36,683

84,783

48,100 56.7%

169,566

Computer Equipment –

100 – – –

55

55 100.0%

100

Computer Equipment –

100 – – –

55

55 100.0%

100

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Furniture and Office Equipment –

250 – – –

120

120 100.0%

250

Furniture and Office Equipment –

250 – – –

120

120 100.0%

250

Total Capital Expenditure 1 73,121

170,066 –

19,534

36,683

85,022

48,339 56.9%

170,066

Funded by: Nationa

l Government – – –

–

–

Provincial Government 29,145

133,566 – –

66,783

66,783 100.0%

133,566

Parent Municipality 43,814

36,000

19,534

36,683

18,000

(18,683)

-103.8%

36,000

District Municipality – – –

–

–

Transfers recognised - capital 72,959

169,566 –

19,534

36,683

84,783

48,100

(0)

169,566

Public contributions & donations 6 – –

–

–

Borrowing 3 – –

–

–

Internally generated funds 162

500 – –

238

238 100.0%

500

Total Capital Funding 4 73,121

170,066 –

19,534

36,683

85,021

48,338

0

170,066

Section 4: Cash Flow Statement

Housing Company Tshwane - Table F5 Monthly Budget Statement - Cash Flows - M06 December

Description

2017/18 Current

Year 2018/19

Audited Outcome

Original Budget

Year-TD actual

Year-TD budget

YTD variance

YTD variance

Full Year Forecast

R thousands %

CASH FLOW FROM OPERATING ACTIVITIES

Receipts

Other revenue 8,568 7,825 4,429 3,912 517 13.2% 7,825

Government - operating 31,275 36,275 – 18,138 (18,138) -100.0% 36,275

Government - capital 104,153 169,566 36,000 84,783 (48,783) -57.5% 169,566

Interest 163 163 19 82 (62) -76.6% 163

Payments Suppliers and employees (47,517) (43,130) (7,975) (21,565) 13,590 -63.0% (43,130)

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Finance charges (241) (196) (54) (98) 44 -45.1% (196)

NET CASH FROM/(USED) OPERATING ACTIVITIES 96,401 170,503 32,420 85,251 (80,100) -94.0% 170,503

CASH FLOWS FROM INVESTING ACTIVITIES Receipts

Proceeds on disposal of PPE – – Payments

Capital assets (73,121) (170,066) (34,388) (85,033) 50,645 -59.6% (170,066)

NET CASH FROM/(USED) INVESTING ACTIVITIES (73,121) (170,066) (34,388) (85,033) (50,645) 59.6% (170,066)

CASH FLOWS FROM FINANCING ACTIVITIES Receipts

Borrowing long term/refinancing – – Payments

Repayment of borrowing (315) (315) (1,559) (158) (1,402) 888.8% (315)

NET CASH FROM/(USED) FINANCING ACTIVITIES (315) (315) (1,559) (158) 1,402 -888.8% (315)

NET INCREASE/ (DECREASE) IN CASH HELD 22,964 121 (3,528) 61 (3,588) -5909.0% 121

Cash/cash equivalents at the year begin: 39,396 11,732 62,343 11,854 50,489 39,396

Cash/cash equivalents at the year- end: 62,360 11,854 58,815 11,914 46,901 393.7% 39,518

Section 5: Report on Irregular, Fruitless and Wasteful Expenditure and Legal Processes

The entity incurred fruitless and wasteful expenditure to the value of R584, 13 in quarter 1.

Incident which led to fruitless and wasteful expenditure:

Late payment of VAT for the period of July 2018 which was due for payment on the 31 August 2018.

As part of the internal procedures, prior to submitting the EMP 501 on e-filling, the reconciliation must

be prepared and be authorized by the Finance Manager. However, on the 31 August 2018, the

Bookkeeper encountered technical problems with the Accounting Software (SAGE PASTEL) where the

information is being extracted for reconciliation and requested assistance from Pastel Technical

Support but the problem could not be resolved the same day but was only resolved on 04 September

2018. It is unfortunate that the VAT 501 could not submitted on the 31 August 2018 and according to

the SARS rules the penalty is automatically levied by the system on the 1 September 2018. This was

reported to the board meeting of October 2018 and it was resolved that the amount must be recovered

from responsible officials. The fruitless and wasteful expenditure amounts to R584, 13.

In Quarter 1 and Quarter 2 of this period under review, there was no irregular.

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57 | P a g e

CHAPTER SIX: AUDITOR-GENERAL FINDINGS

Section 1: Auditor-General’s Report for the Current Year

Note: The Constitution S188 (1) (b) states that the functions of the Auditor-General includes the

auditing and reporting on the accounts, financial statements and financial management of all

municipalities. MSA section 45 states that the results of performance measurement must be audited

annually by the Auditor-General.

Refer to the Annual Financial Statements set out in Chapter 5 and the timescale for the audit of these

accounts and the audit of performance and the production of reports on these matters by the Auditor

General as set out in this Chapter.

Include a comparison of the previous audit opinions and share a narrative that analyses the reasons

for the outcome of the opinion. This should be at a high-level to assist the reader in understanding the

reasons for the audit outcomes.

2013/14 2014/15 2015/16 2016/17 2017/2018

Audit Opinion Unqualified Unqualified Unqualified Unqualified Unqualified

Section 2: Historical Audit Findings and Remedial Action

ANALYSIS OF 2017/18

NEW IN 2017/18 REPEAT FINDINGS AG FINDINGS RESOLVED

Matters affecting Audit Opinion 6 2 3

Compliance 2 0 0

Important Matters 2 0 1

Total 10 2 4

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58 | P a g e

Section 3: Commitment by the Board of Directors

This section should provide a statement/clause from the Board that it has satisfied itself that the

remedial actions taken or to be taken on matters raised by the Auditor-General are adequate.

The HCT Board noted, considered and approved the management action plans/remedial actions at its

special meeting of 06 December 2018 as recommended by the Finance and Risk Committee.

In order to achieve compliance with the Auditor-General directive, the performance assessment (as

per section 121(4)(c)) compare the actual performance against the measurable performance objectives

set in the SDAs and other agreements between the entities and the COT.

The practice has been to compare performance against the City’s IDP and scorecard. The final result

may be the same, but it is prudent to mention the fact that the performance is compared to the SDA’s

objectives (as contained in the IDP and scorecard.)

Further a short discussion of internal controls and system descriptions should be included in the

assessment. This should be followed by a short discussion on the objectives, with regards to the

measurability (specific, measurable and time bound) and consistency thereof.

The performance must be stated and compared to the objectives. The practice of doing this under the

heading of KPA’s and thereafter by considering the performance against individual KPI’s would most

likely be compliant.

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1 | P a g e

AG audit findings AG’s Recommendations Corrective action implemented in

resolving findings from the AG

Responsible

Person

Target date

Matters affecting the audit report

1 Misstatement of intangible assets

Developmental rights granted by the

City of Tshwane on Townlands,

Timberlands, Sunnyside and Chantelle

projects were not accounted for as

part of intangible assets on the

financial statements

Management should perform a valuation

of the development rights and include

them on asset register as intangible assets

per the requirement of GRAP

The valuation was performed and the

development right was recognised as

Intangible assets on the financial

statements

Finance

Manager

with the

assistance

from the

Office of the

Group CFO

30 November

2018

Resolved

2. Percentage of reported achievement

misstated – turnaround in resolving

tenants complained increased

It was identified that there was no

input information for the complaints

received to support reported

achievement.

Management should adjust the annual

performance report to indicate the

accurate performance in relation to the

target and be supported by reliable

evidence.

Management to put in place quality

assurance process to ensure accurate

reporting.

Management has adjusted 2017/18

Annual Performance Report and Annual

Report. The target will be removed on

the business plan for the 2018/19 to

avoid confusion.

Property

Manager

30 November

2018

Resolved

3. Splitting of quotations to avoid

competitive bidding process which

lead to irregular expenditure

The transactions of similar nature and

acquisition of which took place at

The accounting officer should ensure that

the SCM regulation and policy are

implemented appropriately and

consistently at all times.

The entity is in a process of appointing

the Supply Chain Manager to address

the capacity challenge and while in the

process of appointing the SCM, the

Accounting

Officer

31 January 2018

In progress

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2 | P a g e

close proximity of each other in

separate transactions. Had these

goods been procured as one

transaction, they would have

exceeded the threshold of R200 000

procured by from the same service

provider, it must be noted that the

cleaning services is required for the

whole year therefore management

must have plan ahead to procure the

cleaning services through

The accounting officer must ensure strict

compliance with the SCM regulations and

guard against the circumvention of such

entity will request assistance from the

City to second the Supply Chain Official.

4. Invoices not paid within 30 days Management should monitor and review adherence to controls by officials to ensure that all invoices are paid within 30 days.

Management will monitor and review adherence to controls by officials to ensure that all invoices are paid within 30 days

Acting CEO &

Finance

Manager

30 June 2018

This will be a

repeat finding as

the previous

ACEO was not

approving the

invoices

5. Misstatements in the financial

statements – Review of the financial

statements (Related party note)

The prior year amount (R 22 640) of

Deposit owed by the City of Tshwane

(Water and Electricity) was disclosed

again in the current financial year

Management should ensure that when preparing the annual financial statements, they comply with requirements of GRAP

The Chief Finance Officer will be appointed and will verify the information disclosed on the AFS as compared to the reconciliations on the Audit File prior to submission for audit.

Board of

Directors

Finance

Manager and

The CFO

30 December

2018

The CFO has been

appointed and he

will verify the

Financial

Statements for

December 2018

135

3 | P a g e

without adding the movements (Note

31).

In progress

6. Understatement of payables by

R294,407

Management should review internal

controls relating to trade and other

payables from exchange transaction to

ensure that information provided for

disclosure in the financial statements is

relevant, accurate and reliable.

Management should exercise oversight

responsibility over financial statements.

Management should adjust the trade and

other payables from exchange

transactions amount disclosed in the

financial statements.

Amend the AFS to include the

difference of R294 407 on payables

from exchange transactions and ensure

that information provided for

disclosure in the financial statements is

accurate.

Finance

Manager &

Property

Manager

30 November

2018

Resolved

Other important matters

7. Critical senior management Vacancies

It was noted that the positions of the

Chief Executive Office, Chief Financial

Officer and Chief Operating Officer

were vacant for more than 12 months.

Management should ensure that critical

senior management positions are filled

The board will follow the headhunting process in the appointment of the new CEO with strong leadership style and experience in Social Housing. The appointment has been concluded for the position of the CFO and he will be joining the entity in January 2018 The position of the COO will be filled during quarter 3 of the financial year

The board of

directors

31 March 2019

In progress

136

4 | P a g e

pending the arbitration case of the previous COO.


misstated – occupancy levels in units

increased.





evidence.

Put in place quality assurance process to

ensure accurate reporting.

The actual target will have to be

verified by the person who does not

compute the calculation as the second

level of quality assurance.

Property

Manager

30 December

2018

In progress


misstated: Turnaround in resolving

tenant maintenance request increased





evidence.

Put in place quality assurance process to

ensure accurate reporting.

Management will consult the City’s

Performance Department to align the

formula of calculation to number of

units instead of average percentage.

Property

Manager

30 December

2018

In progress

Administrative matters

10. Lack of segregation of duties

The depreciation and operating lease

liability schedules supporting the year

end journals were prepared and

reviewed by the same official

(Financial Manager).

Management should exercise an oversight responsibility regarding financial and performance reporting and compliance and related internal controls by ensuring that the preparer is different from the reviewer.

The CFO will be appointed in January

2019 and will authorize the

depreciation and operating leases’

calculation done by the Finance

Manager, however in the mean-time

while the position is still vacant the

Finance

Manager,

ACEO and

CFO

30 December

2018

Resolved

137

5 | P a g e

ACEO will authorize the calculation of

depreciation and operating leases.

PERFORMANCE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2018

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual

Target Q1 Target Q1 Actual Q2 Target

Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Property

Development

Deliver and

provide new

social housing

units on a

sustainable basis

Number of new

units

developed

Townlands

350 units 0 completed

units

0

200 foundations

completed 0

200

foundations

completed

0

The Townlands tender was cancelled due to the concerns raised and the legal opinion obtained from the legal team representing HCT (Geldenguys and Malatjie). Not achieved

Procurement for phase 1(691 units) has been concluded and awarded. Phase 2 (509 units) will be advertised in a public bidding process in January 2019. Targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period.

Chantelle

X39

Upgrading bulk

infrastructure

services

Trenching, Pipe

laying,

Backfilling

Trenching, Pipe

laying,

Backfilling is in

progress and

overall progress

is 45%

Trenching,

Pipe laying,

Backfilling,

Commissioning &

Closeout

The

project is

77%

complete

Trenching,

Pipe laying,

Backfilling,

Commissioni

ng &

Closeout

The project is

77%

complete

The wayleave approval process delayed the project by 3 months. During pipe-jacking for the sewer line, the contractor came across a lot of boulders that slowed down the progress Not achieved

The contractor has been awarded extension of time and the targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period

138

6 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Sunnyside Erf

708 & 709

Upgrading bulk

infrastructure

services

Trenching, Pipe

laying,

Backfilling

Trenching, Pipe

laying,

Backfilling is in

progress and

overall progress

is 31%

Trenching,

Pipe laying,

Backfilling,

Commissioning &

Closeout

The

project is

91%

complete

Trenching,

Pipe laying,

Backfilling,

Commissioni

ng &

Closeout

The project is

91%

complete

. There has been

delays with the

Electricity

department with

regards to obtaining

the required

documents and

approvals

Not achieved

The matter has been escalated to the Group Head for intervention and targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period.

Timberlands 30% Upgrading

bulk

infrastructure

services

Circulation of

designs &

comments

from internal

departments

Comments

from the

internal

departments

are being

addressed

Circulation of

designs &

comments from

internal

departments.

No

comments

have been

received.

Circulation of

designs &

comments

from internal

departments

.

No

comments

have been

received.

There is a delay in obtaining clearance certificate for the rates and taxes on the property which is delaying the progress of the application to other department Not achieved

The matter will be escalated to the divisional head for intervention

Property

Management

Deliver services

by developing and

managing

affordable rental

housing in the

City of Tshwane.

Occupancy rate

as a % of

housing units

under

management

All stock under

property

management

97% 97% 97% 97% 97% 97% 97% Performance will

be maintained

Achieved

N/A

% of maintenance

complaints case

files closed within

turnaround time

All stock under

property

management

80% 74% 80% 80% 98% 77% 89% Performance will

be maintained

Achieved

N/A

139

7 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Turnaround time

to allocate

vacated unit

All stock under

property

management

1.5 Months

after vacating

1.5 Months

after vacating

2 months after

vacating

1.5 Months after

vacating

2 months

after

vacating

1.5 Months

after

vacating

2 Months

after

vacating

The reasons are:

delay in refurbishing

of the unit, tenants

passing away in

middle of the month

and thereby causing

us not to be able to

get a new tenant in

time to occupy the

unit in the

subsequent month,

tenants rejecting the

unit offered in the

last minute.

Not achieved

This KPI is directly

linked to the

Occupancy Rate KPI,

which is achieved.

There is no need for it

to be measured as it

is covered by the

Occupancy rate

The KPI will be

adjusted and

removed during the

midyear business

plan adjustment

period

Finance &

SCM)

Revitalise Urban

growth/dismantli

ng poverty and

inequality

Development

of BEE &

SMME’s

40% of total

expenditure to

be spent on

procurement

from BEE and

SMME’s

33% 17.87% 35% 61.08% 35% 39.48% Performance will

be maintained

Achieved

N/A

Stabilise service

delivery through

the development

and

implementation

Integrated

Manage budget

processes of

the entity in

accordance

Budget

management

90% 25% 23.30% 50% 64.30% 50% 43.80% Vacant Executive

Management

positions, delay in

the appointment of

the new contractor

for Townlands

project, security

The CFO will be

joining the entity

in January 2019

and the

headhunting

process for the

140

8 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Affordable Rental

Housing Strategy

with regulatory

frameworks

service, cleaning

service and building

conditions

assessment.

Not achieved

CEO is under way.

The appointment

of the new

contractor for

Townlands project

was concluded in

December 2018

and the contractor

will be taking site

in January 2019 to

fast track delivery

of 98 social

housing units by

the end of the

financial year.

Stabilize

processes to

ensure increase in

rental revenue.

Rental revenue

collected as a

percentage of

amount billed

Eloff

Increase rental

collection rate of

billed units by 6%

= 96%

6%

5.05%

equivalent to

-0.95%

6%

13.32%

6%

9.05%

Performance will

be sustained

Achieved

Q2 = 103.32%

Mid = 99.05%

N/A

141

9 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Silwerkroon

Increase rental

collection rate of

billed units by 6%

= 96%

6%

5.01%

equivalent to

-0.99%

6%

19.93%

6%

9.12%

Performance will

be maintained

Achieved

Q2 = 109.93%

Mid = 99.12%

N/A

Oosmoot

(Villeria)

Increase rental

collection rate of

billed units by 6%

= 95%

6% -6%

6%

15.55%

6%

5.20%

equivalent

to -0.8%

Payment

arrangement with

tenants have

impacted the

collection rate

during the period

under review but

the collection rate

will improve once

the arrears are up

to date.

Not achieved

Q2 = 104.55%

Mid = 94.20%

Responsible

Officials to monitor

that tenants are

not defaulting on

the payment

arrangement

entered with the

entity

142

10 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

Capital Park

Increase rental

collection rate of

billed units by 6%

= 95%

6% -6.57%

6%

21.63%

6%

7.09%

Performance will

be sustained

Achieved

Q2 = 110.63%

Mid = 96.09%

N/A

Beter/Wag

(Claremont 50)

Increase rental

collection rate of

billed units by 6%

= 95%

6% -15.19%

6%

10.70%

6%

-8.27%

Payment

arrangement with

tenants have

impacted the

collection rate

during the period

under review but

the collection rate

will improve once

the arrears are up

to date.

Not achieved

Q2 = 99.70%

Mid = 86.73%%

Responsible


that tenants are

not defaulting on

the payment

arrangement

entered with the

entity

Danville S & D

and Danville Flats

Increase rental

collection rate of

billed units by 6%

= 95%

6% -3.29%

6%

6%

5.40%

equivalent to

Payment

arrangement with

tenants have

impacted the

Responsible


143

11 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

16.23% -0.60% collection rate

during the period

under review but

the collection rate

will improve once

the arrears are up

to date.

Not achieved

Q2 = 104.55%

Mid = 94.20%

that tenants are

not defaulting on

the payment

arrangement

entered with the

entity

Stabilize

processes to

ensure increase in

levies.

Clarina

8% -11.06% 8%

-14.05%

8%

-9.37%

The vetting process

of the entity was not

followed during the

allocation of tenants

and it was

determined at a

later stage that 62%

of Clarina tenants

are unemployed

Not achieved

Q2 = 15.95%

Mid = 20.63%

Management will

implement the

eviction process of

non-paying employed

tenants at Clarina

Stabilise service

delivery through

the development

Entity asset

liquidity

maintained to

Achieving

Liquidity Ratio

of 1:1

Liquidity ratio

of 1:1

1.75:1 Liquidity ratio of

1:1

Liquidity

ratio of

2.47:1

Liquidity

ratio of 1:1

Liquidity

ratio of

2.47:1

Performance will

be sustained

N/A

144

12 | P a g e

Department

Departmental

Focus Area

Key

performance

indicator

Project Name Annual


Q2

Actual

YTD Target

(mid-year)

YTD Actual Comments

Work done /

Reasons for

non-

performance

Mitigation plan

and

implementation

Integrated

Affordable Rental

Housing Strategy

an acceptable

level

Achieved

Governance Promote effective

and efficient

management of

HCT and Social

Housing portfolio

Internal

Governance

Structures and

Processes

reviewed and

approved

Policy review

and approval

i.e. Supply

Chain,

Delegations of

Authority,

Human

Resources,

Marketing &

Communication

, Management ,

Financial and

Internal control

Entity annual

strategic

review and

approval.

N/A N/A N/A N/A N/A N/A N/A N/A

145

QUARTER 2 REPORT ANNEXURE

1. Achieved project milestones

Department Project Name Project Number Region Quarter 2

Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Community &

Social

Development

Services: Sports

and Recreation

Greening of

Sports fields

9.712941.1.015.

G

City Wide Site

identification

and feasibility.

Completion of

feasibility study.

Procurement of

basic items from

existing tenders.

Draft tender

completed for

advertising.

Achieved None

required

n/a

Customer

Relations

Management

CRM

departmental

furniture and

equipment

9.713025.1.015.

C

City Wide Procurement

of Office high-

back chairs,

Boardroom

Chairs, Desks

Boardroom

Chairs, Desks :

No longer

required;

Awaiting

Deliveries : Office

Highback Chairs x

50; Visitor Office

Chairs x 10,

Visitor Steel 3-

seater x 5,

Highback

Executive chairs x

2

Awaiting

delivieries,

due to Dec

closedowns

None None

ANNEXURE D

146


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Customer

Relations

Management

CRM

departmental -

IT Equipment

9.713027.1.015.

I


of Desktops,

Projectors,

Projector

Screens,

Lamination

Machines,

Printers, Paper

binders

All awaiting

delivery : Desktop

Printers; Laptops,

Laminating

Machine & Paper

Binder

Awaiting

delivieries,

due to Dec

closedowns

None None

Customer

Relations

Management

Capital

Moveables

9.714012.1.007.

C

Administr

ative

Procurement

of Gazebo 2,

Furniture and

other

equipment 2

Awaiting delivery

:Shredding

Machine,

Delivered

:Vacuum cleaners

x 4

Change in

items to be

procured;

Awaiting

delivieries,

due to Dec

closedowns

None None

Economic

Development &

Spatial

Planning:

Economic

Development

Inner City

Regeneration:

Civic and

Northern

Gateway

Precincts

9.713023.1.021.

I

Region 3

B:

Central

Region

Construction

of Walkways

dependent on

appointment

process of

panel in

2017/2018

Construction and

layering in

process

None known None None

Economic

Development &

Spatial

Planning:

Economic

Development

Rosslyn Urban

Realm Upgrade

and Multi Modal

Interchange

9.713023.1.021.

R

Region 1:

Northwes

t

1km

Construction

of Walkways/

Upgrade side

walks and

related

activities,

dependent on

appointment of

Construction and

layering in

process

None known None None

147


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

contractor

received

Economic

Development &

Spatial

Planning:

Economic

Development

Plan Printing

Equipment

9.713086.1.015.

P

Region 3

B:

Central

Region

Public

invitation:

Public

Invitation

BSC completed,

advertisement

completed, await

BEC/BAC process

None None None

Community

Safety:

Emergency

Services

Emergency

Services Tools

and Equipment

9.712587.1.015.

D

Region 3

B:

Central

Region

Tenders to

serve at the

Bid

Adjudications

Committee.

Approval and

issue of

appointment

letters to

approved

vendors. Link

of approved

contracts on

the E-

Procurement

System.

Creation of

requisitions

and issue of

purchase

orders to

vendors.

Delivery of

goods

purchased.

Tenders to serve

at the Bid

Adjudications

Committee.

Approval and

issue of

appointment

letters to

approved

vendors. Link of

approved

contracts on the

E-Procurement

System. Creation

of requisitions and

issue of purchase

orders to vendors.

Delivery of goods

purchased.

Processing of tax

invoices and bar-

coding of goods

received.

None,

milestone

was

achieved in

terms of

deliverables.

None None

148


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Processing of

tax invoices

and bar-coding

of goods

received.

Community

Safety:

Emergency

Services

Capital

Movables

9.712765.1.007.

C

Region 3

B:

Central

Region

Procurement

of office

machines and

equipment

Procurement of

office machines

and equipment

NA None None

Environment &

Agriculture

Management

Upgrade of

infrastructure at

Booysens

Nursery

9.712896.1.015.

B

Region 3

B:

Central

Region

Tendering

process of

compiling

specifications

to appointment

of a contractor.

Bids evaluated,

awaiting BAC

resolutions

Delays in

procument

processes

Work closely

with SCM to

finalize

procurement

25-Jan-19

Environment &

Agriculture

Management

Upgrading of

Resorts and

reserves of

security

infrastructure

9.713024.1.015.

R

City Wide Supply Chain

Management

Process,

Tender

Documentatio

n

yes none n/a n/a

Environment &

Agriculture

Management

Furniture and

equipment for

overnight

accommodation

at Resorts

9.713040.1.015.

R

City Wide SCM process

and

appointment of

vendor

yes none n/a n/a

Environment &

Agriculture

Management

Provision of

waste containers

9.713045.1.015.

P

City Wide Distribution of

4,285 bins City

wide

Yes none N/A

149


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Group Financial

Services

Handheld

terminals and

battery charges

9.712997.1.015.

H

Administr

ative

Creation of

WBS Level 3

number

purchase

ordercreated

none none none

Group Property

Management

(713065) Capital

Movables

9.713065.1.007.

C

Administr

ative

Creation of

purchase

orders

Procurement of

equipment

Non-delivery

of goods by

appointed

service

providers

SCM was

requested to

delete some

of the

existing

purchase

orders and

source new

quotations

and service

providers

through the

e-

procurement

system

31

December

2018

Health Extension of

Rosslyn Clinic

9.713048.1.015.

R

Region 1:

Northwes

t

No milestone

for this Quarter

No milestone for

this Quarter

N/A N/A N/A

Health New Clinic

Lusaka

9.713049.1.015.

L

Region 6:

East

No milestone

for this Quarter

No milestone for

this Quarter

N/A N/A N/A

Housing &

Human

Settlement

Water provision -

Garankuwa Ext

10 - Water

Connections

9.710863.2.005.

1

Region 1:

Northwes

t

Approval of

designs.

Excavations of

foundations.

Site hand

over delayed

due to

community

unrests.

Continous

consultation

with the

Ward

Councillor on

any matter

that may

further cause

delays on

On-going

150


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

the

commencem

ent of the

project.

Housing &

Human

Settlement

Water provision -

Hammanskraal

Ext 10 (Bulk

water line)

9.710863.2.005.

6

Region 2:

Northeas

t

Excavation,

bedding, pipe

laying,

backfilling

Continue with

relocation of

structures on the

way of

development,

excavation,

bedding, pipe

laying, backfill.

Structures

on the way

of

development

.

Encroachme

nt committee

formed with

Region 2

Human

Settlements

officials,

contractor,

engineer,

CLO, Ward

Councillor,

Project

Manager,

meetings

every week

to review

progress and

to deal with

challenges.

As and when

required.

Housing &

Human

Settlement

(710863) Bulk

water pipeline -

Booysens Ext 4

9.710863.2.005.

B

Region 3

B:

Central

Region

Excavation,

bedding, pipe

laying,

backfilling

Trench

excavations, pipe

laying, backfilling

and compaction.

Work

stopppage

by

community

members.

Community

complaints

resolved

through

mediation

with the

community

leaders and

construction

programe

31/01/2019

151


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

was revised

to make up

for lost time.

Housing &

Human

Settlement

Water provision -

Fortwest 4 & 5

9.710863.2.005.

F

Region 3

B:

Central

Region

Excavation,

bedding, pipe

laying

The contractor

has since

connected water

and sewer to the

houses.

Contractor

working at

the reduced

pace due to

expired

contract

Awaiting

feedback

from BAC

meeting

which is

sitting on the

13th

December

2018 for

contractor to

finalise

outstanding

milestones

31/01/2019

Housing &

Human

Settlement

Water provision -

Mabopane Ext 1

9.710863.2.005.

N

Region 1:

Northwes

t

Excavation,

pipe laying

and manholes

House

connections,

backfilling,

compaction,

testing and

connections to the

existing networks.

None None None

Housing &

Human

Settlement

Water provision -

Rama City

9.710863.2.005.

U

Region 1:

Northwes

t

Excavation,

bedding, pipe

laying, blanket,

backfilling

Testing of the

network and

construction of the

house connection.

Approval of

Rand Water

connection

fee and

connections.

Escalating

the issue

with water

and

sanitation

and Rand

water.

As and when

required.

152


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Water provision -

Zithobeni Ext 8

9.710863.2.005.

Z

Region 7:

Kungwini

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

Testing of the

network and

attending to snag

list.

None None None

Housing &

Human

Settlement

Bulk Sewer -

Booysens Ext 4

9.710864.2.005.

B

Region 3

B:

Central

Region

Excavation,

bedding, pipe

laying, blanket,

backfilling

Trench

excavations, pipe

laying, backfilling

and compaction.

Work

stopppage

by

community

members.

Community

complaints

resolved

through

mediation

with the

community

leaders and

construction

programe

was revised

to make up

for lost time.

31/01/2019

Housing &

Human

Settlement

Sewer provision

- Fortwest 4 & 5

9.710864.2.005.

F

Region 3

B:

Central

Region

Excavation,

bedding, pipe

laying

The contractor

has since

connected water

and sewer to the

houses.

Contractor

working at

the reduced

pace due to

expired

contract

Awaiting

feedback

from BAC

meeting

which is

sitting on the

13th

December

2018 for

contractor to

finalise

outstanding

milestones

31/01/2019

153


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Sewer Provision

- Hammarskraal

x 10

9.710864.2.005.

I

Region 2:

Northeas

t

Continuation

with pipe

works (pipe

laying, back

filling,

compaction)

Continue with

relocation of

structures on the

way of

development,

excavation,

bedding, pipe

laying, backfill.

Structures

on the way

of

development

.

Encroachme

nt committee

formed with

Region 2

Human

Settlements

officials,

contractor,

engineer,

CLO, Ward

Councillor,

Project

Manager,

meetings

every week

to review

progress and

to deal with

challenges.

As and when

required.

Housing &

Human

Settlement

Sewer Provision

- Mabopane Ext

1

9.710864.2.005.

N

Region 1:

Northwes

t

Excavation,

pipe laying

and manholes

House

connections,

backfilling,

compaction,

testing and

connections to the

existing networks.

None None None

Housing &

Human

Settlement

Sewer Provision

- Rama City

9.710864.2.005.

O

Region 1:

Northwes

t

Setting out,

excavation,

bedding, pipe

laying, blanket,

backfilling

Testing of the

network and

construction of the

house connection.

Approval of

Rand Water

connection

fee and

connections.

Escalating

the issue

with water

and

sanitation

As and when

required.

154


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

and Rand

water.

Housing &

Human

Settlement

Sewer

Connections -

Garankuwa Ext

10

9.710864.2.005.

V

Region 1:

Northwes

t

Approval of

designs.

Excavations of

foundations.

Site hand

over delayed

due to

community

unrests.

Continous

consultation

with the

Ward

Councillor on

any matter

that may

further cause

delays on

the

commencem

ent of the

project.

On-going

Housing &

Human

Settlement

Sewer provision

- Zithobeni 8

9.710864.2.005.

Z

Region 7:

Kungwini

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

Testing of the

network and

attending to snag

list.

None None None

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Fortwest 4 & 5

9.710865.2.005.

F

Region 3

B:

Central

Region

Procurement

process

Roadbed, upper

selected layer and

subbase.

Contractor

working at

the reduced

pace due to

expired

contract and

awaiting

feedback

from the

BAC meetin

which is

sitting on the

Engage with

the

executive

As and when

required.

155


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

13th

December

2018

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Olievenhoutbosc

h X60

9.710865.2.005.

H

Region 4:

South

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

Excavation,

bedding, laying of

stormwater pipes,

backfilling and box

cutting

Slow

progress due

to electrical

poles on the

way of

construction.

Utility

services

appointed

contractor

whom is

currently

relocating

the poles on

site.

30/01/2019

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Soshanguve

X12

9.710865.2.005.

J

Region 1:

Northwes

t

Clearing and

grubbing

Rockfill, lower

selected layer and

laying of

stormwater pipes.

None None None

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Soshanguve X5

9.710865.2.005.

L

Region 1:

Northwes

t

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

Excavation,

roadbed, bedding,

rockfill and laying

of stormwater

pipes.

None None None

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Thorntree View

9.710865.2.005.

N

Region 1:

Northwes

t

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

Base layer,

roadbed,

stormwater

trenches

excavated and

pipes laid

Delays due

to

community

unrests

Stakeholder

engagement

s

31/01/2019

156


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

blanket,

backfilling

Housing &

Human

Settlement

(710865)

Construction of

roads &

stormwater -

Zithobeni Ext

8&9

9.710865.2.005.

P

Region 7:

Kungwini

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

Site cleaning and

surfacing.

None None None

Housing &

Human

Settlement

Acquisition of

Land for the

Upgrading of

Informal

Settlements

9.710868.2.001.

A

Region 4:

South,

Region 5:

Nokeng,

Region 7:

Kungwini

Negotiations

for land

Draft report for

Portion 178

Kameeldrift

circulating for

comments. Mayco

report drafted for

Portion 179

Kameeldrift and

awaiting WBS info

outstanding from

Finance. For

Soshanguve S X7

institutional stand:

draft MAYCO

report circulating

for comments. For

expropriation of

Ptn 34

Kameelzynkraal:

Land owner

currently taking

the City to court

for the review

None None None

157


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

process. Legal

services to advise

on the way

forward.

Remaining extent

of peortion 153 of

the farm

Elandsfontein

352-JR: draft

MAYCO report

circulating for

comments.

City Manager (VPUU)

Mamelodi East

Walkways

9.712533.1.001.

M

Region 6:

East

E-

procurement,

EPWP

process,

Construction:

site

preparation

and clearance

Construction

of 2% of

sidewalks

Sidewalks 7.3 %.

Raised pedestrian

crossing 35,2 %.

Electrical 70 %

poles and cables,

100 % painting

Roads

project on

hold

Agreement

to be

reached with

sub-

contractor

Jannuary

2019

City Manager -

Executive

Mayor

Capital

Movables

9.712930.1.007.

C

Administr

ative

Procurement

of Office

Furniture &

Equipment

Transport:

Public Transport

(TRT)

(712591) BRT

Line 2C - Watloo

Rd (btw Simon

Vermooten &

9.712591.1.002.

W

Region 6:

East

80% Overall

completion of

the roadworks

and bridge

structures

82% overall

completion

N/A N/A N/A

158


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Denneboom

Station)

Transport:

Public Transport

(TRT)

(712591) Line 3:

CBD to

Atteridgeville

9.712591.1.002.

C

Region 3

B:

Central

Region 4:

South

50%

completion of

concept and

viability

100% completion

of concept and

viabilty designs

N/A N/A N/A

Transport:

Public Transport

(TRT)

(712591)Railway

Bridges (WP6)

9.712591.1.002.

R

Region 3

B:

Central

Region

20% Overall

completion of

the roadworks

and the bridge

structure

20% overall

completion of

busway lane and

bridge structures

Awaiting the

wayleave

approval

from

Transnet &

Construction

permit from

department

of Labour

prior to

construction

commencem

ent.

Constant

communicati

on with

TRANSNET

to speed up

approval

process.

Construction

Permit

issued on

the

30/10/2018

43448

Transport:

Public Transport

(TRT)

(712591)The

Design, Supply,

Installation,

Operation and

Maintenance of

an automated

fare Collection

(AFC) System

9.712591.1.002.

U

City Wide 75%

Completeion

of design

reviews of the

full EMV

system

75% completion of

TBS fare evasion

equipment

N/A N/A N/A

Transport:

Public Transport

(TRT)

(712591)Urban

traffic control

(UTC) system -

A Re Yeng

9.712591.1.002.

V

City Wide 100%

Completion of

Denneboom

and

Project completed

and moved to

OPEX

N/A N/A N/A

159


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

communication

backbone and

traffic signals

Wonderboom

Intermodal

Facility

designs

Transport:

Roads and

Stormwater

(710128)

Concrete Canal:

Sam Malema

Road,

Winterveldt

9.710128.1.015.

W

Region 1:

Northwes

t

Tendering

Process

Contract

Specifications and

Tender Document

N/A N/A 31 January

2019

Transport:

Roads and

Stormwater

(710229T)

Traffic Calming

And Pedestrian

Safety For

Tshwane

9.710229.2.015.

T

City Wide Implementatio

n of 70 Safety

Measures

120 Safty

Measures

Completed

N/A N/A N/A

Transport:

Roads and

Stormwater

(710597M)

Mateteng Main

Transport Route,

Stinkwater

9.710597.2.015.

M

Region 2:

Northeas

t

No work

planned

No work planned No work

planned

No work

planned

No work

planned

Transport:

Roads and

Stormwater

(710657)

Mabopane

Station Modal

Interchange

9.710657.2.015.

M

Region 1:

Northwes

t

Bus and taxi

rank Roof

Structure

Bus and taxi rank

Roof Structure

completed

N/A N/A N/A

Transport:

Roads and

Stormwater

(711265)

Hartebeest

Spruit: Canal

Upgrading

9.711265.1.015.

H

Region 3

A:

Central

Region

Awaiting Dry

Season

Contract

Specifications and

Tender Document

N/A N/A 31 January

2019

Transport:

Roads and

Stormwater

(711273) Major

Stormwater

Drainage

9.711273.2.005.

S

Region 2:

Northeas

t

Construction

of 0.3km of

Construction of

0.323km of

N/A N/A N/A

160


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

System:

Majaneng

Stormwater

System

Stormwater

System

Transport:

Roads and

Stormwater

(712502) Traffic

Flow

Improvement at

Intersections

9.712502.1.015.

A

City Wide Procurement Baselayer

completed,

surfacing will start

during January

2019

N/A N/A N/A

Transport:

Roads and

Stormwater

(712504)

Flooding

backlog:

Network 2F,

Kudube Unit 6

9.712504.1.015.

A

Region 2:

Northeas

t

0.3km of Major

Stormwater

Construction of

0.356km of Major

Stormwater

Contractor

experienced

Hard Rock

on site

Engaged the

Contractor to

do blasting

31 January

2019

Transport:

Roads and

Stormwater

(712506)

Flooding

backlog:

Network 5A,

Matenteng

9.712506.1.005.

M

Region 2:

Northeas

t

Construction

of 1,2 km of

stormwater

Construction of

400m of

Stormwater

,1200m of kerbs

and 1000m of

Base.

N/A N/A N/A

Transport:

Roads and

Stormwater

(712507)Floodin

g backlog:

Network 2H,

Kudube Unit 7

9.712507.1.005.

K

Region 2:

Northeas

t

0.165Km of

Stormwater

0.165Km of

Stormwater

N/A N/A N/A

Transport:

Roads and

Stormwater

(712511)

Flooding

backlog:

Network C5, C6,

C11 & C13,

Atteridgeville

9.712511.1.005.

A

Region 3

B:

Central

Region

Stormwater 1.5 Km of

stormwater

Community

unrest

contractor to

apply

extension of

time and

adjust the

construction

programme

accordingly.

31 January

2019

161


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Roads and

Stormwater

(712518)

Flooding

backlog:

Drainage canals

along Hans

Strydom Dr,

Mamelodi x 4

and 5

9.712518.1.015.

M

Region 5:

Nokeng,

Region 6:

East

WULA

Application

WULA has been

approved on 06

November 2018

Milestone

achieved

Milestone

achieved

Milestone

achieved

Transport:

Roads and

Stormwater

(712895)

Upgrading of

Road from

gravel to tar in

Ekangala Ward

105

9.712895.1.005.

U

Region 7:

Kungwini

Construction

of 0.15km of

roads and

2.5km

stormwater

Construction of

0.15km of roads

and 2.5km

stormwater

N/A N/A N/A

Shared

Services:

Information &

Communication

Technology

Upgrade of IT

Networks

9.710200.1.015.

I

City Wide 5 network sites

upgraded

25 Network sites

upgraded

N/A N/A N/A

Shared

Services:

Information &

Communication

Technology

Computer

Equipment

Deployment -

End user

computer

hardware

equipment

9.710268.1.015.

C

City Wide laptops, iPad,

desktops,

scanners,

tablets,

printers

Desktop equipmet

procured

N/A N/A N/A

Shared

Services:

Information &

Communication

Technology

Implementation

of Storage Area

Network

9.710344.1.015.

I

City Wide None Tender drafted to

cater for

datacentre and

backup

requirements

SITA

contract

quoations

received and

awaiting

SCM

SCM

evaluation to

be

fasttracked

Jan-19

162


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

evaluation

process

Shared

Services:

Information &

Communication

Technology

E-Initiatives

supporting the

Smart City

9.712554.1.015.

E

City Wide First business

process

implemented

BRD & FSD

documented and

implemented

N/A N/A N/A

Shared

Services:

Information &

Communication

Technology

Disaster

Recovery

System Storage

9.712950.1.015.

D

City Wide None Tender drafted to

cater for

datacentre and

backup

requirements

SITA

contract

quoations

received and

awaiting

SCM

evaluation

process

SCM

evaluation to

be

fasttracked

Jan-19

Tshwane

Economic

Development

Agency

Furniture and

Office

Equipment

Non Sap Region 3

B:

Central

Region

Procurement

of Office

Furniture &

Equipment

1 laptop procured.

Purchase orders

for 2 projectors

was raised,

delivery is

expected in Q3.

None,

although

there are

commitment

s raised for

projectors

amounting to

R25,421

An order for

projectors

was raised,

delivery is

expected in

Q3.

Quarter 3

Utility Services:

Energy &

Electricity

Upgrading/Stren

gthening of

Existing Network

Schemes - City

Wide

9.710005.1.005.

T

City Wide Upgrading of

Existing

Network

(Application

Driven)

42 conections

completed

NONE NONE

NONE

163


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Dangerous and

obsolete

switchgear

9.710176.1.005.

D

Administr

ative

15 MVA Mini-

subs

A total of 12

projects have

been completed in

Q2

NA NA

NA

Utility Services:

Energy &

Electricity

Strengthening of

11kv Cable

Network

9.710480.1.015.

S

City Wide Practical

Completion:

Full

implementatio

n of all

projects on

site

Installed 2.km of

cable network

NA NA

NA

Utility Services:

Energy &

Electricity

USDG Funds:

Region 2 (Public

Lighting)

9.710556.2.015.

B

Region 2:

Northeas

t

Construction

of the

electricity

network

backbone

infrastructure,

50 streetlights,

0 high masts

98 streetlights Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

USDG Funds:

Region 6 (Public

Lighting)

9.710556.2.015.

F

Region 6:

East

Construction

of the

electricity

network

backbone

infrastructure,

50 streetlights,

0 high masts


y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Prepaid

Electricity

Meters -

Conventional

9.711862.1.005.

C

City Wide Purchase

order

generated:

Replacement

4648 installed Achieved N/A

N/A

164


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

of 800 pre-

paid meters

Utility Services:

Energy &

Electricity

Prepaid

Electricity

Meters - New

9.711862.1.005.

N


and

Installation of

3 000 prepaid

meters


N/A

Utility Services:

Energy &

Electricity

Prepaid

Electricity

Meters -

Replacement

9.711862.1.005.

R

City Wide Purchase

order

generated:

Installation of

1000

conventional

meters


N/A

Utility Services:

Energy &

Electricity

New

Connections

9.712483.1.005.

A

Region 3

B:

Central

Region

New

connections

(Application

Driven) 400

connections

467 connections Target

exceeded

N/A

N/A

Utility Services:

Energy &

Electricity

Substation

Refurbishment

to address

electricity losses

( Electricity

Distribution

Loss)

9.714008.1.015.

S

City Wide *PO's created

*nspection of

affected Sites to

determine scope

of work

Achieved NA

NA

Utility Services:

Water &

Sanitation

Township Water

Services

Developers:

Tshwane

9.710022.1.001.

T

City Wide Construction

of 3900m X

355mm dia,

3300m X

315mm dia

Curro Invoice Due

for payment

The

developer is

currently

resolving the

vendor

assist he

developer to

complete

01 January

2019

165


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Contributions

(City Wide)

PVC water

pipe

registration

with SCM.

SARS issues

have been

resolved.

Mitigation:

R6 500 000

will be paid

upon

completion

of the

registration

vendor

registration

Utility Services:

Water &

Sanitation

Replacement of

Worn Out

Network Pipes

9.710026.1.001.

P

City Wide 5600m of

water pipe

installation

(upgrade)

6664m of water

pipe installated

Milestone

achieved

milestone

achived

milestone

achieved

Utility Services:

Water &

Sanitation

Sunderland

Ridge WWTW

50 Ml/d

Extension

9.710411.1.005.

A

Region 4:

South

Drafting of

Tender

Specification

for the

appointment of

a consulting

Engineer

TAR and

specification

approved by

COO.

Completion

of

specification

was delayed

by technical

information

which

needed to be

investigated

at the

WWTW.

Specification

to be tabled

at BSC in

January

2019.

18 January

2019

Utility Services:

Water &

Sanitation

(710411Y)

Upgrading of

Water Pump

9.710411.1.005.

W

City Wide Approval of

specification,

tender

advertisement

BAC approved

tender

The tender

was

recommende

d by BAC.

CM's office

will be

requested to

experdite

31 January

2019

166


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Station (City

Wide)

of contractor

and tender

closure.

The

appointment

letter is still

not received

Utility Services:

Water &

Sanitation

Replacement of

deficient Sewers

9.711404.2.001.

E

City Wide Replacement

of defective

sewer

reticulation

pipelines

1463m

Replacement of

defective sewer

reticulation

pipelines 3651m

None project

on track

None None

Utility Services:

Water &

Sanitation

Doornkloof

Reservoir

9.712534.1.005.

D

Region 4:

South

concrete

pouring for the

reservoir walls

(partially done

in 1.2m lift)

Shuttering and

steel fixing of the

Valve chamber

wall 2nd lift,

concrete pouring

for 6 columns of

the reservoir

None project

on track

None None

Utility Services:

Water &

Sanitation

Project Tirane 9.712970.1.005.

T

Hammanskraa

l Ext 2:

construction of

toilet

structures with

plumbing and

fittings; testing

of pipeline

Atteridgeville

Ext 19:

1050m of pipe

laying and

70% Pump

station.

167


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Mamelodi Ext

11:

Installation of

3060m bulk

pipeline and

12 chambers

Utility Services:

Water &

Sanitation

Project Tirane:

Atteridgeville Ext

19

9.712970.1.005.

T

1050m of pipe

laying and

70% Pump

station

Instalation of pipe

is 100% complete.

Temporary pump

station is 85%

complete.

Pumps for

refurbishment of

pump station

delivered.

The project

is ahead of

programme

and could

have

achieved

completion

in Quarter 2.

The project

is currently

delayed by

the electrical

connection

to the mini

substation

which is to

be

implemented

by the City.

The

responsible

division in

the City is

still

procuring

material for

Follow-ups

will be made

with the

responsible

electrical

division.

31 January

2019

168


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

the mini

substation.

Transport:

Airports

Main terminal

Building,

carousel and

other

mechanical

baggage

handling

equipment

maintenance

9.712891.1.015.

A

Region 2:

Northeas

t

Procurement Need analyses,

drafting of

Specification and

Bill of quantity

No

Transport:

Airports

Construct

improved

security

accesses to

restricted

maintenance

areas with CCTV

system and

upgraded control

room to meet

CAA compliance

requirements

9.712998.1.015.

A

Region 2:

Northeas

t


drafting of

Specification and

Bill of quantity

No existing

panel on

CCTV

Camera's

Continuois

follow up

with Metro

Police

Jan-19

Transport:

Airports

Elevator/escalat

or for main

terminal building

9.713000.1.015.

E

Region 2:

Northeas

t

Legal Council Legal Counselling

Transport:

Airports

Fire sprinklers

and smoke

detectors in the

main terminal

building required

to meet

9.713002.1.015.

F

Region 2:

Northeas

t


drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

Follow up

with Supply

Chain

Management

Jan-19

169


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

legislative

compliance

requirements

advertised,

evaluation

Transport:

Airports

Replacement

and upgrade of

fire hydrants and

equipment

9.713057.1.015.

A

Region 2:

Northeas

t


drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

2. Projects behind schedule


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Community &

Social

Development

Services: Sports

and Recreation

Capital Funded

from Operating

(Capital

Moveables)

9.712773.1.013.

C


of library

books, IT

equipment and

library furniture

IT connection to

new Ga-Rankuwa

Lib completed.

Purchasing of

books in process.

IT equipment

under

procurement.

Achieved None

required

June 20-19

170


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Community &

Social

Development

Services: Sports

and Recreation

Upgrading of

Caledonian

Stadium (Inner

City Park)

9.712915.1.015.

C

Region 3

B:

Central

Region

Site

establishment,

initial ground

works, clearing

of site

Council reports

approved and

tender doc made

ready for

advertising in Jan

2019.

Outstanding

legal

matters.

Council

reports

approved

and tender

doc made

ready for

advertising

in Jan 2019.

To proceed

with tender

advertidsing.

March 2019

appoint

contractor.

Community &

Social

Development

Services: Sports

and Recreation

Upgrade Refilwe

Stadium

9.712916.1.015.

R

Region 5:

Nokeng

Site

establishment,

initial ground

works

Contractor

appointed and site

establishment in

Jan 2019.

Delay in

appointment

of contractor

due to

previous

deviations.

Contractor

appointed

and site

establishme

nt in Jan

2019.

Dec-18

Community &

Social

Development

Services:

Social

Development

Social

Development

centre in

Hammanskraal

9.712948.1.017.

H

Region 2:

Northeas

t

Project

Complete

Completion of

interior finishes

and external

works.

Achieved None

required

n/a

Community &

Social

Development

Services:

Social

Development

Social

Development

centre in

Winterveldt

9.712954.1.017.

W

Region 1:

Northwes

t

Project

Complete

Completion of

interior finishes

and external

works.

Achieved None

required

n/a

171


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Community &

Social

Development

Services:

Social

Development

Social

Development

centre in

Mabopane

9.712955.1.017.

M

Region 1:

Northwes

t

Project

Complete

Completion of

interior finishes

and external

works.

Achieved None

required

n/a

Customer

Relations

Management

SAP CRM

Contact Centre

Optimization

9.713028.1.015.

S

Region 4:

South

Purchase of

system and

software

licensing for

the Customer

Care Contact

Centres

Queue

Management

System :

Hardware

delivered,

Systems

purchased;

Awaiting final

system installation

None None None

Economic

Development &

Spatial

Planning:

Economic

Development

Upgrading and

Extension of

Facilities

9.710276.1.015.

U

Region 3

B:

Central

Region

Tender

evaluation and

recommendati

on for new

rocker bins

&data center;

Approved

requisitions for

road

resurfacing

Procurement

process

completed for the

data centre.

Rocker bins and

fencing still in

process and roads

project extended

to next financial

year

Rocker bins

still at SCM

for

evaluation,

Roads

project puton

hold due to

lack of funds

and the

corporate

tender is still

not in place

No mitigation

needed at

this stage

14 January

2019

Economic

Development &

Spatial

Planning:

Specialised

Vehicles

9.712827.1.001.

V

Region 3

B:

Central

Region

Awaiting

Delivery

Wait for Fleet

management on

the way forward

as tender RT57 is

CoT need to

give

approval to

make use of

CB45 to

No mitigation

in place as

approval

from CoT is

outstanding

14 January

2019

172


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Economic

Development

put on hold until

further noritce

purchase

vehicles

Economic

Development &

Spatial

Planning:

Economic

Development

Upgrading of the

market trading

system

9.712868.1.015.

C

Region 2:

Northeas

t

Bid

Specification

Committee

approval on

generators,

thin terminals.

Completed

procurement

process for

servers,

switches and

WiFi

equipment

Swithches on

order.

Delays

experienced

as GICP had

to inform on

SITA tender.

but other

items put on

hold until

clarity is

obtained

from GICT

on SITA

report

All suppliers

will close

down for the

December

break and

orders will

continue in

January

2019

14 January

2019

Economic

Development &

Spatial

Planning:

Economic

Development

Business

Process

Outsourcing

(BPO) Park

Construction

9.712977.1.015.

C

Region 2:

Northeas

t

Project

continuation/C

onstruction

dependent on

project

reinstatement,

and

appointment of

a Principal

Agent, Site re-

establishment,

Condition

assessment

completed,

including a

detailed report for

the proposed

remedial works

and quotation for

the said remedial

works. Developed

a report for the

BAC as requested

for additional and

outstanding

financial project

implications

following

assessments by

Project has

not been

reinstated

yet/contructi

ons works

have not

commenced

- pending

additional

required

approvals

from

BAC/Council

approvals

Escalated

the need for

funding for

additional

security on

site,

submitted

additional

project costs

for remedial

works and

project

reinstatemen

t for

approval.

Upon

reinstatemen

t, a revised

31/01/2019

173


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

the Principal

Agent

programme

schedule to

be

developed

inclusive of

an

accelleration

plan where

possible

Economic

Development &

Spatial

Planning:

Economic

Development

Business

Process

Outsourcing

(BPO) Park - IT

9.712977.1.015.

I

Region 2:

Northeas

t

Installation

dependent on

the

reinstatement

of

construction,

procurement

process

N/A Project has

not been

reinstated

yet/contructi

ons works

have not

commenced

- pending

additional

required

approvals

from

BAC/Council

approvals

Escalated

the need for

funding for

additional

security on

site,

submitted

additional

project costs

for remedial

works and

project

reinstatemen

t for

approval.

Upon

reinstatemen

t, a revised

programme

schedule to

be

developed

inclusive of

an

accelleration

31/01/2019

174


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

plan where

possible

Economic

Development &

Spatial

Planning:

Economic

Development

Lalela

Monument

9.713084.1.015.

L

Region 3

B:

Central

Region

Implementatio

n Phase 2:

Granite work

completion

and Artwork

design

completion

Re linking and

amdin processes

of loading correct

project manager

for project system

processing

None None None

Economic

Development &

Spatial

Planning:

Economic

Development

Surveying

Equipment: New

Technology

replacement

(Terrestrial

Scanners UAV-

Drone &

Surveying GPS

Receivers -

Trimble Units)

9.713087.1.015.

S

Region 3

B:

Central

Region

Bid

Adjudication

Pricing

Comparison

and SLA

BSC completed,

advertisement

completed, await

BEC/BAC process

None None None

Economic

Development &

Spatial

Planning:

Economic

Development

Capital Funded

from Operating

(City Planning &

Development)

9.712751.1.007.

C

Administr

ative

Procurement

of Office

Furniture &

Equipment

BSC Completed,

Advertisement

completed,BEC

scheduled 30

October and

postponed to 20

Nov 2018. Await

feedback

Community

Safety:

Emergency

Services

Renovation &

Upgrading of

Facilities

9.711455.1.015.

R

City Wide Stage 3:

Detailed

design. Stage

4:

Documentatio

Task order

approved for the

appointment of a

Principal Agent on

9 October 2018

Tender HHS

01-2015/16

(EMSD01)

was not

aproved by

The Principal

Agent to

complete

stage 4 of

various

10-Feb-19

175


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

n and

Procurement.

Stage 5: Site

Establishment

by contractors.

Implementatio

n of project

deliverables.

Professional

fee payments

for

construction

supervision.

and site visits

were conducted

on 30 and 31

October 2018.

The project

consists of variuos

project

deliverables of

which the

Principal Agent

(professional

team) is currently

busy the

compilation of

tender

documents. In

view of the above

stage 3 was

completed and

70% of stage 4 in

terms of the

planned project

deliverables.

the Bid

Adjudication

s Committee

during

November

2018 as it

was stated

that SCM

need to

advise

departments

in terms of

the upper

limits of

tender value

ranges on

CIDB levels.

The project

for the

Renovation

and

Upgrading of

Facilities

consists of

multiple

project

deliverables

of which

some tender

specification

s can be

drafted in-

house and

others which

requires

project

deliverables

to

commence

with the

procurement

process for

the

appointment

of

contractors.

176


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

specialist to

draft

specification

s. Due to the

tender not

awarded as

mentioned

above the

project is

behind

schedule.

Community

Safety:

Emergency

Services

Construction of

Emergency

Services Station

Mamelodi 1

9.713052.1.015.

S

Region 6:

East

Payment of

professional

fees:

Appointment

of Contractor.

Site

Establishment

by contractor

Payment of

professional

fees:

Construction

supervision.

Stage 3 detailed

designs

completed. Stage

4 tender

documentation

completed by

appointed PA and

payment of

professional fees.

Amendment

s had to be

made on the

detailed

designs to

make the

facility more

cost effective

and the

incorporation

of a Metro

Police office

block and

road works

in terms of

the approved

Trafic impact

assesment

caused a

delay.

The

Emergency

Services to

process the

tax invoice

during

January

2019 for

work

completed

by the

Principal

Agent.

20-Jan-19

177


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Environment &

Agriculture

Management

Atmospheric

Pollution

Monitoring

Network

9.711562.1.015.

A

Region 1:

Northwes

t

Delivery and

installation of

instruments

The Po was

issued

The

instruments

procured are

imports and

therefore

take 3-4

month to be

delivered by

the

companies

Follow up

with Sp on

the delivery

28-Feb

Environment &

Agriculture

Management

Ramps for skip

bins City wide

9.712090.1.015.

R


designs and

Governance

processes,

project resume

No Delays in

processes to

appoint

service

providers for

designs

Facilitate a

speedy

process to

appoint

service

providers

31-Jan-19

Environment &

Agriculture

Management

Upgrade Waste

Depots and

workshops city

wide

9.712094.1.015.

U

City Wide Appointment

of service

providers and

commenceme

nt of

construction

works phase 1

at Waste

Depot

identified as

priority

No Delays in

processes to

appoint

service

providers for

designs

Facilitate a

speedy

process to

appoint

service

providers

31-Jan-19

Environment &

Agriculture

Management

Fencing off

Spruit Areas City

Wide (Ecological

Sensitive &

9.712736.1.015.

F

Region 2:

Northeas

t

Approvals and

SCM

processes

Yes N/A N/A N/A

178


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Security

Purposes)

Environment &

Agriculture

Management

Capital

Movables

9.712750.1.007.

C

Administr

ative

Approval of

requests and

procurement

yes none n/a n/a

Environment &

Agriculture

Management

Development of

waste transfer

stations

9.713043.1.015.

D

Region 7:

Kungwini

Description of

statutory

permissions

and approvals

required to

proceed with

work

associated

with the

package.: EIA

and site

design

drawings

processes in

progress

No Delays in

processes to

appoint

service

providers for

designs

Facilitate

speedy

sourcing of

service

providers

31-Jan-19

Environment &

Agriculture

Management

Provision of

burial facilities -

Hatherley

Cemetry

9.713044.1.015.

B

Region 6:

East

installations of

palisade fence

in Centurion

Cemetery

High mast lights

completed at

Rebecca

crematorium and

Ladium cemetery

None None N/A

Environment &

Agriculture

Management

Upgrade of

access control at

waste disposal

sites

9.713046.1.015.

U

Region 6:

East,

Region 7:

Kungwini

Finalisation of

SCM

processes and

recruitment of

EPWP

Workers

No Delays in

processes to

sourcing

Service

Providers

and EPWP

Facilitate

speedy

sourcing of

EPWP

workers

31-Jan-19

179


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Environment &

Agriculture

Management

Rehabilitation of

wetlands

9.713089.1.015.

R

City Wide Planning,

specifications

and supply

chain

management

process

No Storm water

engineers

existing

tender not

available to

be used

TAR at COO

for approval

Jan-19

Group Audit &

Risk

Insurance

Replacements

(CTMM

Contribution)

9.712449.1.001.

A

City Wide Replacement

of capital

assets

damaged

beyond repair

or stolen of

which the

claims were

settled and

must be

reinstated to

ensure that

service

delivery to the

City of

Tshwane and

community is

not effected.

Replacement of

capital assets

damaged beyond

repair or stolen of

which the claims

were settled and

must be reinstated

to ensure that

service delivery to

the City of

Tshwane and

community is not

effected.

Group Audit &

Risk

Insurance

Replacements

9.712450.1.001.

B

Administr

ative

Replacement

of vehicles

stolen, written

off in accidents

or hi-jacked for

which the

claims were

settled and

must be

None

180


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

reinstated to

ensure that

service

delivery to the

City of

Tshwane and

community is

not effected.

Group

Communication,

Marketing &

Events

Upgrade of

existing Studios

located at

Premos

9.713091.1.001.

P

City Wide Appointment

of service

provider

Approval of spec Poor

communicati

on by the

SCM

department.

Arrange a

meeting with

the SCM

department

to advise on

advert date

for Project.

30-Jan-19

Group

Communication,

Marketing &

Events

Capital

Movables

9.714013.1.007.

C

Administr

ative

Procurement

of office

machines and

equipment

Specifications

compiled

Specification

s not loaded

on eproc to

commence

expenditure

Load

specification

s on eproc to

obatin

purchase

orders

30-Jan-19

Group Financial

Services

Capital

Movables

9.712755.1.007.

C


of furniture

and equipment

none awaiting

tender to be

approved

none none

Group Financial

Services

BPC and SCOA 9.712961.1.015.

B

City Wide Project

Complete

none awaiting for

mscoa to go

live

none none

Group Financial

Services

Treasury

Management

System

9.713038.1.015.

T

Administr

ative

creation of

wbs level 3

project stopped

funding returned

to budget office

project

stoped

none none

181


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Group Financial

Services

Renovation of

cashiers

9.713062.1.015.

C

Administr

ative

appointment

letter

appointed and

creation of

wbs then

generate pod

none investigation

into the

utilization of

the existing

tender

none none

Group Financial

Services

Turnaround of

Municipality

Water Services

– Reduction of

water losses

9.713063.1.015.

T

Region 3

B:

Central

Region

Appointment

of Service

Provider

none feasibility

study done

work will

commence

none none

Group Human

Capital

Tshwane

Leadership and

Management

Academy (City

Wide)

9.712953.1.020.

T

City Wide Tender

advertisement,

Commenceme

nt with

construction of

the plumbing

workshop.

None Bill of

quantities

was received

and send

back for

review

Expedite

review with

the

surveyors

15-Jan-18

Group Human

Capital

Capital

Movables

9.713064.1.007.

C


of furniture

and equipment

None Requisitions

amounting to

R62 459.99

where

committed

on time,

however

they were

not released

by Cost

Centre

Owner. This

target could

have been

Make follow-

ups with the

GSO's office

and Supply

Chain

Management

None

182


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

met. The

vision tester

machine and

audio meter

and booth

will be

readvertised.

Group Property

Management

(712743)

Replacement/

Modernisation of

all the Lifts

within various

Council

Buildings (City

Wide)

9.712743.1.015.

L

City Wide Finalisation

process with

Supply Chain

Management

None Delay by

Supply

Chain

Management

(SCM) in the

processing

of tender

specification

s

None None

Group Property

Management

(713092)

Installation/Repl

acement of

Aircon Systems

9.713092.1.015.

I

City Wide Finalisation of

Purchase

Orders with

Supply Chain

Management

Tender at Bid

Evaluation

Committee (BEC)

Tender at

BEC for

recommenda

tion to the

Bid

Adjudication

Committee

(BAC)

Follow-ups

with SCM

31

December

2018

Group Property

Management

(713093)

Upgrade HB

Philips Building

9.713093.1.015.

U

Administr

ative

Finalisation of

purchases with

Supply Chain

Management

None (only a

meeting with

tenants

Departments was

held on 13

December 2018 at

Tshwane House

to discuss their

GPM 12 is

not loaded

on the e-

procurement

system to

enable the

Division to

Compiling of

RFQs from

the

appointed

panel of

contractors

(GPM 12

tender)

31

December

2018

183


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

needs for space

requirements).

pay the

contractors

Health Upgrading of

Clinic

Dispensaries

9.712278.1.015.

B

Region 6:

East

No milestone

for this Quarter

Current work in

progress include:

construction of

perimeter wall-

70%, and Storm

water-98%.

Project overall

percentage - 98%

Contractor

progressing

slowly

despite

support and

interventions

.

Reported

cashflow

problems as

subcontracto

rs not paid.

Weekly site

visits and

monitoring to

ensure

practical

completion.

Recovery

plan

developed

and

monitored

closely

Extension of

time

approved.

Enforcing

the contract,

exploring the

penalty

clause

28-Feb-19

Health Replacement of

Rayton Clinic

9.712684.1.015.

R

Region 5:

Nokeng

Install external

works Start

with snag list

and handover

the site to the

end user

Continue to install

internal finishes -

50% and external

works ( access

control 75%,

carpentry &

joinery 35% and

pavement -30%,

mechanical 90%,

ceiling 90% and

landscaping -

Delay in roof

installation

resulting

from

previous

non-payment

by CoT have

delayed

certain

Funding for

the project is

available

Recovery

plan

developed

and

monitored

closely

Extension of

28-Feb-19

184


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

50%).

Project overall

percentage - 78%

internal

works

time

approved.

Housing &

Human

Settlement

Water provision -

Kudube Ext 9

9.710863.2.005.

0

Region 2:

Northeas

t

Excavation,

bedding, pipe

laying, blanket,

backfilling

Negotiation with

owners of stands

on the way of

development

ongoing.The

contractor is

finalising the

outstanding

milestone and he

will be leaving site

as his contract

has expired.

The

community

are not

willing to

relocate

subject to

financial

compensatio

n.

Community

meeting has

been

organised on

the 22nd

December

2018 to map

the way

forward.

On-going

Housing &

Human

Settlement

Water provision -

Nellmapuis

Willows (Bulk

Water)

9.710863.2.005.

2

Region 6:

East

Approval of

designs.

Consultants busy

with the designs.

Contractual

agreements

were been

finalised

between the

developer

and

consulting

engineers,

however

between the

developers

and Province

the

aggreements

still to be

concluded.

Consulting

engineers

finally

appointed to

proceed with

designs.

30/01/2019

185


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Water provision -

Refilwe Ext 7 -

Water

Reticulation

9.710863.2.005.

3

Region 5:

Nokeng

Approval of

designs.

Draft task order to

appoint Glad

Africa to start with

the designs.

Capped bulk

capacity by

Rand Water.

Follow-up

meeting with

Utility

Services

Department

to discuss

bulk water

capacity

issues.

31/01/2019

Housing &

Human

Settlement

Attridgeville X46

- Bulk Water

9.710863.2.005.

4

Region 2:

Northeas

t

Approval of

designs.

Services reports

have been

received.

None None 31/01/2019

Housing &

Human

Settlement

Booysens Ext 4

(30ML

Reservoir)

9.710863.2.005.

5

Region 3

B:

Central

Region

Setting out,

excavation,

reinforcement,

concrete

works

Excavations,

mass earthworks

for the reservoir

foundations.

Work

stopppage

by

community

members.

Community

complaints

resolved

through

mediation

with the

community

leaders and

constructctio

n programe

was revised

to make up

for lost time.

31/12/2018

Housing &

Human

Settlement

Water provision -

Klerksoord Ext

32 (Bulk water

upgrade)

9.710863.2.005.

7

Region 1:

Northwes

t

Procurement

of contractor

Appointment of

consulting

engineer is

underway.

Signing of

the task

order.

Funds to be

allocated to

performing

projects.

31/01/2019

186


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Water provision -

Rama City (20

ML Reservoir)

9.710863.2.005.

8

Region 1:

Northwes

t

Setting out,

clearing,

grubbing,

exposing of

existing

services,

excavation

The consultant is

busy finalising the

designs.

Appoitment

of consultant

to

commence

with designs.

Engage

executive.

As and when

required.

Housing &

Human

Settlement

Mamolodie X 6

erf 34041

(Phomolong) -

Water

Reticulation

9.710863.2.005.

9

Region 6:

East

Procurement

of contractor

Task order to

appoint Glad

Africa as

consultants for the

project was not

signed.

Signing of

the task

order.

Funds to be

allocated to

performing

projects.

31/01/2019

Housing &

Human

Settlement

Water provision -

Eesterust Ext 6

9.710863.2.005.

C

Region 5:

Nokeng,

Region 6:

East

Excavation,

blasting,

bedding,

blanket,

backfilling

The project is

undergoing

procurement

Project still

under

procurement

Fasttrack

procurement

process

2019/01/01

Housing &

Human

Settlement

Water

reticulation -

Gatsebe

9.710863.2.005.

G

Region 1:

Northwes

t

Procurement

of contractor

Appointment of

consultant

currently

underway.

None None None

Housing &

Human

Settlement

Water provision -

Zithobeni

Heights Ext 13

9.710863.2.005.

H

Region 7:

Kungwini

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

Funds moved to

roads for

construction of

intersections.

None None None

Housing &

Human

Settlement

Bulk Reservoir -

Fortwest 4&5

9.710863.2.005.

J

Region 3

B:

Setting out,

excavation,

reinforcement,

BAC report

prepared for

circulation for the

appointment of

Awaiting

feedback

from BAC

meeting

Engaging

with the

Executives.

31/01/2019

187


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Central

Region

concrete

works

the contractor to

finalise the

outstanding

milestones and

the BAC will be

sitting early

January 2019.

Designs and

contract document

are prepared and

ready.

which is

sitting on the

13th

Decemebr

2018 for the

extention of

time and

finalisation of

outstanding

milestones.

Housing &

Human

Settlement

Water provision -

Kopanong phase

2

9.710863.2.005.

L

Region 1:

Northwes

t

Tender

processes

None Awaiting

feedback

from BAC

meeting

which is

sitting on the

13th

December

2018 for the

appointment

of the

consultant.

Engaging

with the

Executives.

31/01/2019

Housing &

Human

Settlement

(710863) Water

provision-

Mabopane Ext

12

9.710863.2.005.

P

Region 1:

Northwes

t

Excavation,

bedding, pipe

laying, blanket,

backfilling

Task order to

appoint Glad

Africa as

consultants for the

project was not

signed.

Awaiting for

approval of

the layout

plan,

however the

task order

have not

been signed

for

appointment

Funds to be

allocated to

performing

projects.

31/01/2019

188


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

of

consultants.

Housing &

Human

Settlement

(710863) Water

provision -

Winterveldt (Bulk

pipe line)

9.710863.2.005.

S

Excavation,

bedding, pipe

laying, blanket,

backfilling

None The site has

been closed

since

beginning of

September

2018 due to

strike by

sub-

contractors

(non

payment by

main

contractor).

Main

contractor

instructed

through

consultants

to pay sub-

contractors

and resume

work.

31/01/2019

Housing &

Human

Settlement

Sewer provision

- Mabopane Ext

12

9.710864.2.001.

6

Region 1:

Northwes

t

Approval of

designs.

Task order to

appoint Glad

Africa as

consultants for the

project was not

signed.

Awaiting for

approval of

the layout

plan,

however the

task order

have not

been signed

for

appointment

of

consultants.

Funds to be

allocated to

performing

projects.

31/01/2019

Housing &

Human

Settlement

Sewer provision

- Klerksoord Ext

32

9.710864.2.005.

1

Region 1:

Northwes

t

Procurement

process

Appointment of

consulting

engineer is

underway.

Signing of

the task

order.

Funds to be

allocated to

performing

projects.

31/01/2019

189


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Sewer provision

- Eersterust Ext

6

9.710864.2.005.

2

Region 6:

East

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

Task order for the

appointment of

GladAfrica for

services status

assessments

Project still

under

procurement

Fasttrack

procurement

process

31-Jan-18

Housing &

Human

Settlement

Bulk Sewer Line

- Winterveldt

9.710864.2.005.

5

Region 1:

Northwes

t

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

None The site has

been closed

since

beginning of

September

2018 due to

strike by

sub-

contractors

(non

payment by

main

contractor).

Main

contractor

instructed

through

consultants

to pay sub-

contractors

and resume

work.

31/01/2019

Housing &

Human

Settlement

Sewer provision

- Zithobeni

Heights

Extension 13

9.710864.2.005.

7

Region 7:

Kungwini

Funds moved to

roads for

construction of

intersections.

None None None

Housing &

Human

Settlement

Sewer provision

- New Eesterust

ext 8 - Tswaing

Pump Stations

9.710864.2.005.

A

Region 2:

Northeas

t

Site

establishment,

setting out,

exposing of

existing

services

Request to

appoint contractor

returned from

Office of the COO

with comments.

Comments

effected and

resubmitted.

Delays with

the

finalisation of

the request

to appoint

contractor.

Finalise the

process to

appoint

contractor

end

December

2018.

31/01/2019

190


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Sewer provision

- Kopanong Ext

1 Phase 2

9.710864.2.005.

J

Region 1:

Northwes

t

Procurement

of contractor

None Awaiting

feedback

from BAC

meeting

which is

sitting on the

13th

December

2018 for the

appointment

of the

consultant.

Engaging

with the

Executives.

31/01/2019

Housing &

Human

Settlement

Sewer Provision

- Kudube 9 -

Pump Stations

9.710864.2.005.

M

Region 2:

Northeas

t

Shattering,

steel fixing,

concrete

Excavation and

construction.

Cracks

appeared in

the walls of

the pump

station

sump, work

was stopped

to assess

the matter.

Geotechnical

Engineer

provided

technical

advice that

dewatering

of the site.

As and when

required.

Housing &

Human

Settlement

Sewer provision

- Zithobeni

Heights : Bulk

Sewer

9.710864.2.005.

R

Region 7:

Kungwini

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

Funds moved to

roads for

construction of

intersections.

None None None

Housing &

Human

Settlement

Sewer

Reticulation -

Refilwe Ext7

9.710864.2.005.

S

Region 5:

Nokeng

Approval of

designs.

Draft task order to

appoint Glad

Africa to start with

the designs.

Capped bulk

capacity by

Rand Water.

Follow-up

meeting with

Utility

Services

Department

to discuss

31/01/2019

191


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

bulk water

capacity

issues.

Housing &

Human

Settlement

Sewer

reticulation -

Winterveldt

9.710864.2.005.

U

Region 1:

Northwes

t

Excavation,

blasting,

bedding, pipe

laying, blanket,

backfilling

None The site has

been closed

since

beginning of

September

2018 due to

strike by

sub-

contractors

(non

payment by

main

contractor).

Main

contractor

instructed

through

consultants

to pay sub-

contractors

and resume

work.

31/01/2019

Housing &

Human

Settlement

Sewer provision

- Nellmapuis

Willows - Bulk

9.710864.2.005.

X

Region 6:

East

Approval of

designs.

Consultants busy

with the designs.

Contractual

agreements

were been

finalised

between the

developer

and

consulting

engineers,

however

between the

developers

and Province

the

aggreements

Consulting

engineers

finally

appointed to

proceed with

designs.

30/01/2019

192


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

still to be

concluded.

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Soshanguve

X13

9.710865.2.005.

K

Region 1:

Northwes

t

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

The bid closed on

the 03/12/2018 .

SCM has

compiled the

evaluation report

and waiting for

appointment of

recommended

bidder.

None None None

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Winterveldt

9.710865.2.005.

O

Region 1:

Northwes

t

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

None The site has

been closed

since

beginning of

September

2018 due to

strike by

sub-

contractors

(non

payment by

main

contractor).

Main

contractor

instructed

through

consultants

to pay sub-

contractors

and resume

work.

31/01/2019

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Refilwe Manor

Ext 9

9.710865.2.005.

S

Region 5:

Nokeng

Procurement

of consulting

engineer and

contractor

Follow up on the

request to appoint

contractor.

Delays with

the

finalisation of

the request

to appoint

contractor.

Finalise the

process to

appoint

contractor

end

December

2018.

31/01/2019

193


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

Development of

Saulsville

hostels

9.711712.2.005.

S

Region 3

B:

Central

Region

Infrastructure

upgrade -

refurbishment

of 8 hostels

units

Brick work,

plastering,

plumbing,

electrification and

roofing.

Delays due

to rates

negotiations

between

main and

sub-

contractors.

Main

contractor to

beef up

capacity to

do catch up

of

outstanding

work.

As and when

required.

Housing &

Human

Settlement

Development of

Mamelodi

hostels

9.711713.1.005.

M

Region 6:

East

Infrastructure

upgrade -

refurbishment

of 8 hostels

units

None Contractor

not yet

appointed

Request

SCM to fast

track the

appointment

of the

contractor

30/01/2019

Housing

Company

Tshwane

Chantelle detail

design and bulk

infrastructure

upgrade

9.71423.1.001 Region 1:

Northwes

t

Roads

1000sqm.

Project

Complete

Not achieved There delays

were

experienced

at the

beginning of

the projects

due to

wayleaes

that too long

to be

approved.

During pipe-

jacking for

the sewer

line, the

contractor

came across

a lot of

boulders that

There delays

were

experienced

at the

beginning of

the projects

due to

wayleaes

that too long

to be

approved.

During pipe-

jacking for

the sewer

line, the

contractor

came across

a lot of

boulders that

Already

done

194


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

slowed down

the progress.

slowed down

the progress.

Housing

Company

Tshwane

Sunnyside detail

design, bulk

infrastructure

and internal

reticulation

9.71423.1.001 Region 3

A:

Central

Region

Trenching,

pipe laying,

backfilling,

commissioning

& Closeout

Not achieved The

Electricity

Department

has been

delaying

issuing the

quotation for

the bulk

electricity

connection

Continuous

engagement

s with the

Electricity

Deparment

for them to

issue the

quotation

15-Jan-19

Housing

Company

Tshwane

Townlands detail

design and

internal

reticulation

9.71423.1.001 City Wide 200

foundations

completed

Not achieved There has

been delays

in the

procurement

process

Ensure that

the

appointment

happens

during

December

2018 and

Adjust initial

targets

during

budget

adjustment

15-Jan-19

Community

Safety: Metro

Police Services

Policing

Equipment

9.712500.1.015.

A


of equipment

depending on

VAT rebate

0 EMM

reprioritizatio

n and

instruction

on critical

needs dated

25

September

Fast track all

procurement

processes

during Q3.

End April

2019

195


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

2018

determined

the

procurement

of equipment

by the TMPD

for the

2018/19 FY:

City Manager Tsosoloso

Programme -

Mamelodi West

walkways

9.712533.1.003.

O

City Wide 5km of

concrete

sidewalks/pavi

ng

Appointment of

contractor

CAP on

Roads and

Transport

tender

Roads and

Transport to

address with

SCM

Jan-19

Regional

Operations and

Coordination

Capital

Movables

9.712926.1.007.

C

Region 3

B:

Central

Region

Procurement

of furniture

and equipment

92.76% Some of the

planned

deliveries

had not

materialised

Expidited

some of the

orders

placed.

End of

December

2018

Regional

Operations and

Coordination

Jo Jo-Tanks

15/16 FY

9.713021.1.005.

J

City Wide Site handover

and 25%

installation of

communal

taps

No ROC

replaced

Booysens

Ext 4 with

Nellmapius

Ext 22 for

installation of

communal

stand pipes

because

Human

Settlement

Department

already

appointed a

Water

services

Designs,

drawings

and work

assignment

was

completed

and

approved for

installation of

communal

stand pipes

in

Quarter 3

196


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

contractor

for bulk &

internal

reticulation

of Booysens

Ext 4.

Nellmapius

Ext 22.

Transport:

Public Transport

(TRT)

(712591)

Denneboom

Intermodal

facility

9.712591.1.002.

D

Region 6:

East

55% overall

completion of

the intermodal

facility

Detail designs in

progress, to be

completed by 28

Feb 2019.

Delays in

approvals of

the task

order to

cater for the

amended

scope.

Escalation

for the task

order to be

speedily

approved.

Request that

the task

order be

approved

Transport:

Public Transport

(TRT)

(712591)

Design, Supply,

Installation,

Commissioning

and Operational

Support Of

Advanced Public

Transport

Management

System

(APTMS)

9.712591.1.002.

U

Administr

ative

Completion of

Denneboom

Intermodal

Facility

Tender awaits

BEC to evaluate,

however project

has moved to

OPEX

N/A N/A N/A

Transport:

Public Transport

(TRT)

(712591) Line

2B: Atterbury

Rd (btw Lois

Avenue Rd to

January Masilela

Rd)

9.712591.1.002.

J

Region 6:

East

Project

Complete

100% completion

of works for phase

1; 35% completion

of works for phase

2

Slow

progress

from the

contractor

due to

cashflow

constraints

Contractor to

speed up

progress on

site

43448

197


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Public Transport

(TRT)

(712591) Line

2B: Atterbury

Rd (btw

Lynnwood Rd to

Lois Avenue)

9.712591.1.002.

F

Region 3

A:

Central

Region 6:

East

Project

Complete

Service proofiing

and construction

deferred to next

financial year

Service

Proofing and

Construction

deferred to

next financial

year

Service

Proofing and

Construction

deferred to

next financial

year

N/A

Transport:

Public Transport

(TRT)

(712591) Line

2B: Lynnwood

Rd (btw

University Rd to

Atterbury)

9.712591.1.002.

G

Region 3

A:

Central

Region

Commenceme

nt of Service

Proofing

Service proofiing

and construction

deferred to next

financial year

Service

Proofing and

Construction

deferred to

next financial

year

Service

Proofing and

Construction

deferred to

next financial

year

N/A

Transport:

Public Transport

(TRT)

(712591) Menlyn

Pedestrian

Overpass

9.712591.002 Region 6:

East

25% overall

completion of

the

construction

works

Design

development

report 100%

completion of the

detail designs.

Construction

deffered to next

financial year

Construction

deferred to

next financial

year. Priority

was given to

the Menlyn

Taxi

Interchange

for this

financial

year

Construction

deferred to

next financial

year

N/A

Transport:

Public Transport

(TRT)

(712591) Menlyn

Taxi Interchange

9.712591.1.002.

M

Region 6:

East

Appointment

of the

contractor

Concept designs

completed with

amendments to

cater for UA

requirements and

System Planning

study

recommendations

Task order

not signed

and EIA

required to

be done

Fast track

the signing

of the task

order and

speed up the

submission

for the EIA

43585

198


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Public Transport

(TRT)

(712591)

Wonderboom

Intermodal

Facility (Building

Works)

9.712591.002 Region 3

B:

Central

Region

Appointment

of the Building

Works

Contractor

Commencement

with procurement

of the contractor

N/A N/A N/A

Transport:

Public Transport

(TRT)

(712591)

Wonderboom

Intermodal

Facility (Civil &

Bulk Earthworks)

9.712591.1.002.

Z

Region 2:

Northeas

t

44% overall

completion

21% overall

completion

Delay in

obtaining the

Works

Permit from

the

Department

of Labour.

Works

Permit

received on

08 August

2018.

Contractor

being

monitored to

speed up the

progress.

Contractor to

get back on

track by 14th

Dec 2018

Transport:

Public Transport

(TRT)

(712591)

Wonderboom

Taxi Holding

Facility (Temp

Turn around

facility)

9.712591.002 Region 1:

Northwes

t, Region

2:

Northeas

t

50% Overall

completion of

construction

works

Commencement

with procurement

of the contractor

The location

of the facility

had to be

reviewed to

accommodat

e additional

BRT

Operations;

universal

accessibility

and taxi

industry

requirements

.

New design

layout

presented to

taxi industry

and was

supported.

The process

of finalising

designs to

be

expedited.

N/A

Transport:

Roads and

Stormwater

(710115)

Contributions:

Services For

9.710115.1.016.

C

Region 4:

South

Boardwalk x

18and

no payments

made

SCM not

Processing

payments

Communicati

on with SCM

17-Jan-19

199


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Township

Development

Louwlardia x

72

Transport:

Roads and

Stormwater

(710143K) Major

Stormwater

Systems:

Klip/Kruisfontein

9.710143.1.005.

K

Region 1:

Northwes

t

Appoint

contractor, site

establishment

and exposing

of services

Appointment letter

of contractor

received on 15

November 2018.

Contractor busy

arranging for

submission of

documentation for

contractual

obligations. Site

handover to take

plaice in January

2019.

Appointment

letter

received

late.

Contractor to

speedup

submission

of

documentati

on for

contractual

obligations.

31 January

2019

Transport:

Roads and

Stormwater

(711164) Block

W - Stormwater

Drainage

(Soshanguve):

North East

9.711164.2.015.

A

Region 1:

Northwes

t

Stormwater =

0.5km

Appointment letter

of contractor

received on 22

October 2018.

Contractor busy

arranging for

submission of

documentation for

contractual

obligations. Site

handover to take

plaice in January

2019.

Appointment

letter

received

late.

Contractor to

speedup

submission

of

documentati

on for

contractual

obligations.

31 January

2019

Transport:

Roads and

Stormwater

(711268)

Montana Spruit:

Channel

Improvements

9.711268.1.015.

M

Region 2:

Northeas

t

Tender

Documentatio

n : Contractor

Appointment

Tender Consultant

busy finalizing

documentation for

Progress

delayed due

to extra

designs to

Engaged the

appointed

Consultant

to finalize

31 January

2019

200


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

the appointment

of Contractor

be done by

the

appointed

Consultant

the Tender

Documentati

on

Transport:

Roads and

Stormwater

(711863)

Internal Roads:

Northern Areas

9.711863.2.015.

A

Region 1:

Northwes

t

1.5Km of

stormwater

Site establishment

completed

Appointment

letter

received

late.

Acting

Divisional

Head to fast

track

approval of

tender

advertising

request to

advertise

tender.

31 January

2019

Transport:

Roads and

Stormwater

(712220)

Soshanguve

Block FF East

Area 1

9.712220.1.005.

B

Region 1:

Northwes

t

Advertise

tender,

evaluate and

appoint the

contractor

Tender document

and tender

advertising

request (TAR)

have been

completed.

Awaiting for

approval of TAR

to advertise

tender.

Awaiting for

approval of

tender

advertising

request to

advertise

tender.

Acting

Divisional

Head to fast

track

approval of

tender

advertising

request to

advertise

tender.

31 January

2019

Transport:

Roads and

Stormwater

(712220)

Soshanguve

Block FF East

Area 2

9.712220.1.005.

C

Region 1:

Northwes

t

Advertise

tender,

evaluate and

appoint the

contractor

Tender document

and tender

advertising

request (TAR)

have been

completed.

Awaiting for

approval of TAR

Awaiting for

approval of

tender

advertising

request to

advertise

tender.

Acting

Divisional

Head to fast

track

approval of

tender

advertising

request to

31 January

2019

201


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

to advertise

tender.

advertise

tender.

Transport:

Roads and

Stormwater

(700239)

Soshanguve

Block L

9.712220.1.005.

E

Region 1:

Northwes

t

Appoint

contractor,

exposing of

services,

setting out and

excavations

Milestone not

achieved

Awaiting for

appintment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

31 January

2019

Transport:

Roads and

Stormwater

(712221)

Flooding

Backlogs:

Mabopane Area

9.712221.1.015.

A

Region 1:

Northwes

t

Construction

of 1 km

Stormwater

Milestone not

achieved

Awaiting for

appintment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

32 January

2019

Transport:

Roads and

Stormwater

(712223)Floodin

g Backlogs:

Mamelodi,

Eersterust & Pta

Eastern Area:

Mamelodi

Extension 2

9.712223.1.015.

B

Region 6:

East

Appoint

contractor, site

establishment

and exposing

of services

Milestone not

achieved

Awaiting for

approval of

tender

advertising

request

(TAR) to

advertise

tender.

Acting

Divisional

Head to fast

track

approval of

TAR to

advertise

tender.

31 January

2019

Transport:

Roads and

Stormwater

(712223)Floodin

g Backlogs:

Mamelodi,

Eersterust & Pta

9.712223.1.015.

C

Region 6:

East

Tender

documentation

: Tender

preparation for

Milestone not

achieved

Awaiting for

approval of

tender

advertising

Acting

Divisional

Head to fast

track

31 January

2019

202


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Eastern Area:

Mamelodi

Extension 4

appointment of

contractor

request

(TAR) to

advertise

tender.

approval of

TAR to

advertise

tender.

Transport:

Roads and

Stormwater

(712503)

Flooding

backlog:

Network 3,

Kudube Unit 11

9.712503.1.005.

A

Region 2:

Northeas

t

Construction

of 0.05km of

Stormwater

Milestone not

achieved

Appointed

Consultant

need to

provide a

quote for

new designs

due to

construction

done by

Housing

Department

Engaged the

appointed

Consultant

to fast track

the revised

designs

31 January

2019

Transport:

Roads and

Stormwater

(712513)

Flooding

Backlogs:

Soshanguve

South (& Akasia

Area):

Soshanguve

Block TT

9.712513.1.015.

A

Region 1:

Northwes

t

Appoint

contractor, site

establishment

and exposing

of services

Milestone not

achieved

Awaiting for

appintment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

31 January

2019

Transport:

Roads and

Stormwater

(712513)

Flooding

Backlogs:

Soshanguve

South (& Akasia

Area):

Soshanguve

Block WW

9.712513.1.015.

B

Region 1:

Northwes

t

Appoint

contractor, site

establishment

and exposing

of services

Milestone not

achieved

Awaiting for

appintment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

31 January

2019

203


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

appointment

letter

Transport:

Roads and

Stormwater

(712513)

Flooding

Backlogs:

Soshanguve

South (& Akasia

Area):

Soshanguve

South Extension

1

9.712513.1.015.

C

Region 1:

Northwes

t

Appoint

contractor, site

establishment

and exposing

of services

Milestone not

achieved

Awaiting for

appintment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

31 January

2019

Transport:

Roads and

Stormwater

(712516)

Flooding

backlog:

Network 2D,

New Eersterust

x 2

9.712516.1.005.

E

Region 2:

Northeas

t

0.1km of

Stormwater

Milestone not

achieved

Delay with

TAR for

Contractor's

appointment

Acting

Divisional

Head to fast

track

approval of

tender

advertising

request to

advertise

tender.

31 January

2019

Transport:

Roads and

Stormwater

(712523)

Flooding

backlog:

Network 3A,

Kudube Unit 9

9.712523.1.015.

K

Region 2:

Northeas

t

Tender

Documentatio

n : Contractor

Appointment

Milestone not

achieved

Delayed with

Wayleave

approval

from

Transnet

Engaged

Transnet to

Fast track

Wayleave

approval

31 January

2019

Transport:

Roads and

Stormwater

(712605)

Upgrading of

roads and

appurtenant

stormwater

9.712605.2.005.

S

Region 1:

Northwes

t

Appoint

contractor, site

establishment

and exposing

of services

Appointment letter

of contractor

received on 27

November 2018.

Contractor busy

arranging for

Appointment

letter

received

late.

Contractor to

speedup

submission

of

documentati

on for

31 January

2019

204


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

systems in

Soshanguve

submission of

documentation for

contractual

obligations. Site

handover to take

plaice in January

2019.

contractual

obligations.

Transport:

Roads and

Stormwater

(712611)

Upgrading of

Mabopane

Roads (red soils)

9.712611.1.005.

M

Region 1:

Northwes

t

Procurement (

Appointment

of a

Contractor)

No Milestone

Achieved

Waiting for

the

Appointment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

31 January

2019

Transport:

Roads and

Stormwater

(712760) Capital

Moveable's

9.712760.1.007.

C

Region 3

B:

Central

Region

Replacement

of Furniture &

Office

Equipment

Finalising the

needs analysis for

the department

Co-

ordinanting

the needs for

the

deparment

took longer

than

expected

Fast track

needs

analyisis

process and

create the

WBS for

payment

Transport:

Roads and

Stormwater

(712893)

Upgrading of

Road from

gravel to tar in

Zithobeni Ward

102

9.712893.1.005.

Z

Region 7:

Kungwini

Site

establishment

and exposing

of services

No Milestone

Achieved

Waiting for

the

Appointment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

31 January

2019

205


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

appointment

letter

Transport:

Roads and

Stormwater

(712894)

Upgrading of

Road from

gravel to tar in

Ekangala (Ward

103 and 104)

9.712894.1.015.

U

Region 7:

Kungwini

Contraction of

0.3km of roads

and

stormwater

No Milestone

Achieved

Waiting for

the

Appointment

letter

Acting

Divisional

Head to

engage with

SCM to fast

track

approval of

appointment

letter

31 January

2019

Transport:

Roads and

Stormwater

(712920)

Rainbow

Junction and

Rehabilitation of

the Apies River

9.712920.1.015.

R

Region 2:

Northeas

t

No Activity No Milestone

Achieved

N/A N/A N/A

Transport:

Roads and

Stormwater

(712944)

Upgrading of

roads and

stormwater

systems in

Refilwe

9.712944.1.015 Region 5:

Nokeng

Exposing of

services

Waiting for the

Appointment the

consultants

Waiting for

the

Appointment

the

consultants

Speed up

procurement

processes

30-Jan

Transport:

Roads and

Stormwater

(713006)Automa

ted Fare

Collection (AFC

- TBS)

9.713006.1.002.

A

City Wide Issue notice

compiled

according to

supporting

documents:

Procurement /

ordering of

APTMS

none Still awaiting

transfer of

funds, report

served and

approved at

EXCO

Follow up on

progress of

approval

01-Dec

206


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

equipment by

Contractor

Shared

Services:

Information &

Communication

Technology

One Integrated

Transaction

Processing

System

9.710213.1.015.

O

City Wide Optimise ERP

system

None

Service

provider not

yet

appointed

Process of

appointing

service

provider

underway 31-Jan-19

Shared

Services:

Information &

Communication

Technology

MSCOA

Automation

9.713036.1.015.

M

Administr

ative

Assessment of

interface

requirement

None

The service

provider not

yet

appointed

The process

of appointing

service

provider is

underway Jan-19

Shared

Services:

Information &

Communication

Technology

Audio Visual

equipment and

systems in the

Tshwane House

Council

Chambers

9.714010.1.001.

A

Region 3

B:

Central

Region

Council

Chamber and

10

Boardrooms

automated.

The project

has been

taken over

by Property

Management

and Facilities

The service

provider has

been

appointed

and

installation

work will

commence Dec-18

Utility Services:

Energy &

Electricity

Payments to

Townships for

Reticulated

Towns (City

Wide)

9.710006.1.016.

C

City Wide Number of

applications

received

(Applications

driven)

not achieved Application

driven

application

driven

NONE

Utility Services:

Energy &

Electricity

Low Voltage

Network within

Towns

9.710177.1.005.

V

City Wide Practical

Completion:

Full

implementatio

n of all

A total of 3

projects have

been completed in

Q2

There is no

minisubs at

our stores to

proceed with

our projects.

The issue

has been

resolved and

orders have

been placed.

Work can be 2019/02/01

207


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

projects on

site

expeidted

once

minisubs are

received.

Utility Services:

Energy &

Electricity

Electricity for All

- Region 1

9.710178.2.015.

A

Region 1:

Northwes

t

83

Connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects 31-Mar-19

Utility Services:

Energy &

Electricity

Electricity for All

- Region 1

9.710178.2.016.

A

Region 1:

Northwes

t

Construction

of the

electricity

network

backbone

infrastructure,

0 connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Electricity for All

- Region 3

9.710178.2.016.

C

Region 3

B:

Central

Region

Construction

of the

electricity

network

backbone

infrastructure,

and realise 0

connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Electricity for All

- Region 4

9.710178.2.016.

D

Region 4:

South

Construction

of the

electricity

network

backbone

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects 31-Mar-19

208


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

infrastructure,

0 connections

Utility Services:

Energy &

Electricity

Electricity for All

- Region 5

9.710178.2.006.

E

Region 5:

Nokeng

Construction

of the

electricity

network

backbone

infrastructure,

0 connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Electricity for All

- Region 6

9.710178.2.016.

F

Region 6:

East

Construction

of the

electricity

network

backbone

infrastructure,

0 connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Electricity for All

- Region 7

9.710178.2.016.

G

Region 7:

Kungwini

Construction

of the

electricity

backbone

infrastructure,

25%

completion of

the project and

0 connections

Projects under

construction and

achieved 60%

progress.

Unavailabilit

y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

Communication

Upgrade: Optical

Fibre Network

9.710325.1.005.

C

City Wide Signed invoice

submitted for

payment:

complete the

ring network

and do cut-

*Install load

testing equipment

*Quatation

received

Delay in

awarding

Tender

Speedup the

process

2019/02/01

209


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

over of the

FOX interface

Utility Services:

Energy &

Electricity

Strengthening of

11kv Overhead

Network

9.710481.1.005.

S

Region 3

A:

Central

Region

Full

implementatio

n of all

projects on

site

Projects have

been identified.

The project

is delayed

due to

unavailibility

of wooden

poles

Project

milestones

will be

revised once

poles are

made

available 2019/02/01

Utility Services:

Energy &

Electricity

Secondary

Substations

9.710484.1.016.

S

City Wide Full

implementatio

n of all

projects on

site

Recovery of T4

units at Poumalani

Sub yard

The project

was delayed

due to

unavailibility

of electrical

panels

Project

milestones

will be

revised once

panels are

made

available 2019/02/01

Utility Services:

Energy &

Electricity

USDG Funds:

Region 1 (Public

Lighting)

9.710556.2.015.

A

Region 1:

Northwes

t

Construction

of the

electricity

network

backbone

infrastructure,

150

streetlights

and 0 high

mast lights


y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

USDG Funds:

Region 3 (Public

Lighting)

9.710556.2.015.

C

Region 3

B:

Central

Region

Construction

of the

electricity

network

backbone

infrastructure,


y of critical

material

needed to

Unavailabilit

y of critical

material

needed to

31-Mar-19

210


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

120

streetlights

and 0

connections

support

projects

support

projects

Utility Services:

Energy &

Electricity

USDG Funds:

Region 4 (Public

Lighting)

9.710556.2.015.

D

Region 4:

South

Construction

of the

electricity

network

backbone

infrastructure,

150

streetlights, 0

high masts


y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

USDG Funds:

Region 5 (Public

Lighting)

9.710556.2.015.

E

Region 5:

Nokeng

Construction

of the

electricity

network

backbone

infrastructure,

80 streetlights,

0 high masts


y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

Utility Services:

Energy &

Electricity

USDG Funds:

Region 7 (Public

Lighting)

9.710556.2.015.

G

Region 7:

Kungwini

Construction

of the

electricity

network

backbone

infrastructure,

50 streetlights,

0 high masts


y of critical

material

needed to

support

projects

Unavailabilit

y of critical

material

needed to

support

projects

31-Mar-19

211


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Replacement of

Obsolete and

non functional

Equipment

9.712006.1.005.

A

Region 1:

Northwes

t

Installation

and

commission

(Installation of

protection

relays by

internal

personnel)

not achieved TAR not

approved

Recently

identified

basbar

tender that

will be used

to procure

protections

relays N/A

Utility Services:

Energy &

Electricity

Bronkhorstspruit

132/11kv

substation

9.712279.1.005.

B

Region 7:

Kungwini

Establish site

and start with

the civil works.

Place orders

for material

Tender awarded

in October. No

work done on site.

Delay in the

award and

appointment

of the

tender. The

project

further

delaed by

the SCM

misplacing

the original

tender

document

Request

SCm to

search and

locate the

tender

doument

31-Jan-19

Utility Services:

Energy &

Electricity

Heatherley

132/11kV

Substation

9.712279.1.005.

H

Region 6:

East

Project

Complete

Completed 80

percent of the

Mamelodi -

Hatherley power

line

Slow

progress by

contractor

Contractor to

allocate

more

resources on

the project 31-Jan-18

Utility Services:

Energy &

Electricity

Kentron

132/11kv

Substation

refurbishment

9.712279.1.005.

K

Region 4:

South

preparation of

works

No work done Tender

cancelled

and will be

re-advertised

Requested

fund transfer

during

adjustment 31-Jan-19

212


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Monavoni

132/11KV

Substation

9.712279.1.005.

P

Region 4:

South

Complete the

kerbing and

internal road

paving.

Construct the

building up to

window level

Backfill and

compact

substation

platform

Slow

progress on

site due to

contractor's

cash flow

problems

Request

contractor to

allocate

more

resources on

the project

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve

132/11KV

Substation

9.712279.1.005.

Q

Region 1:

Northwes

t

Start the civil

works

including

extension of

existing

substation

building and

outdoor

equipment

foundations

Tender still at

evaluation/adjudic

ation stage

Delay in

award of

tender

Request

SCm to

expedite the

ward of the

tender

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve JJ

132/11 kV

Substation (2 x

40MVA Power

Transformers)

9.712279.1.005.

T

Region 1:

Northwes

t

Practical

Completion:

substation

commissioning

, Practical

Completion:

delivery of HV

yard stones

Insalled 90% of

the indooor and

outdoor

equipment

Slow

progress by

contrcator

Requetsed

contractor to

put more

resources on

site

31-Jan-19

Utility Services:

Energy &

Electricity

Energy

Efficiency and

Demand Side

Management

9.712688.1.008.

E

City Wide Retrofit 200

LED

Streetlights

Luminaires

and feasibility

study report

NONE Tender not

yet awarded

Investigating

the use of

contracts

secured from

other organs

of state to

fast track Feb-19

213


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

implementati

ons.

Utility Services:

Energy &

Electricity

Replacement of

Obsolete

Protection and

Testing

Instruments

9.712861.1.001.

C

Region 7:

Kungwini

Goods/Service

s received and

verified: Part

payment of

delivery

received

not achieved R0,00 NA

NA

Utility Services:

Energy &

Electricity

Electricity

vending

infrastructure

9.712908.1.005.

E

City Wide Practical

Completion:

Twigging of

the system

Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Energy &

Electricity

(713009) Digital

Trunked Radio

Communication

(New)

9.713009.1.015.

D

City Wide Purchase

order

generated:

Factory

Acceptance

Test

not achieved No Tender in

place

N/A

N/A

Utility Services:

Energy &

Electricity

Refurbishment

of CT and VT (

Electricity

Distribution

Loss)

9.714008.1.015.

C

City Wide Removal of

2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and

250 VTs and

CTs;

Not Achieved Tender: USD

EE 28

2017/18

Served at

BAC,

Waiting for

BAC

resolution.

follow-up

with

adjudication

committee

which lead to

the

recommenda

tion of

successful

bidder 29-Jan-19

214


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

Utility Services:

Energy &

Electricity

Installation,

replacement,

relocation and

audit of meters (

Electricity

Distribution

Loss)

9.714008.1.015.

I

City Wide installed 281 audit

meters, audited

2000 Meters and

Relocated 210

Late delivery

of meters

Engaging

the service

provider

30-Jan-19

Utility Services:

Energy &

Electricity

Replacement of

obsolete of

meter test bench

( Electricity

Distribution

Loss)

9.714008.1.015.

M

City Wide *SLA signed

*Orders have

been created

*Appointment of

the service

provider to

refurbish the

laboratory

Appointment

of the

service

provider to

refurbish the

laboratory

Continous

with SCM

and service

provider

28-Feb-19

Utility Services:

Energy &

Electricity

Roll-out of power

quality meters (

Electricity

Distribution

Loss)

9.714008.1.015.

P

City Wide Not Achieved Tender-USD

EE 32

2017/18

was referred

back to

Adjudication

committee

follow-up

with

adjudication

committee

which lead to

the

recommenda

tion of 30-Jan-19

215


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

successful

bidder

Utility Services:

Energy &

Electricity

Replacement of

oils cables (City

Centre) (

Electricity

Distribution

Loss)

9.714008.1.015.

R


2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and

250 VTs and

CTs;

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

some of the

materials are

deliver and the

project will

commence in

January

Cable still

being

manuctured

Continous

with SCM

and service

provider

31-Jan-19

Utility Services:

Energy &

Electricity

Retrofitting,

Replacement

and installation

of tamper proof

meter (

Electricity

Distribution

Loss)

9.714008.1.015.

T

City Wide Installed 30 non-

destructive meter

boxes

Service

provider

reached the

limit for

available

funds

Report to

serve at

adjudication

committee to

increase

funds

31-Jan-19

216


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Replacement of

SORP solution

and

implementation

of MDMS, HES

& ONLINE

vending (

Electricity

Distribution

Loss)

9.714008.1.015.

V

City Wide Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Water &

Sanitation

Lengthening of

Network and

Supply Pipelines

9.710023.1.015.

L

City Wide Complete

design and

appointment of

contractor

Professional

service provider to

be appointed from

USD WS 10

2017/18 of which

technical

evaluation of this

tender was

completed in

December 2018

Appointment

of a

consulting

engineering

firm was

delayed

The

department

will utilise a

panel of

consultants

after it is

evaluated

01 April

2019

Utility Services:

Water &

Sanitation

Waste Water

Treatment

facilities

upgrades Minor

Capital Projects

9.710411.1.001.

C

City Wide Delivery of

submersible

mixers. :

Tender closed

Delivery of TLBs,

Z4 tender

advertised

Delay in

SCM

appointment

for

submersible

mixers,

Delay in

approval of

specification

s for Z4

TLBs

delivered

217


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Extension of

Rooiwal waste

water treatment

works

9.710411.1.005.

D

Region 2:

Northeas

t

Earthworks

for the

Sedimentation

Tanks

Tender

admistration

The tender is

still

undergoing

SCM

technical

evaluation

The tender

has to be

priotised by

SCM in

order to

have the

contractor by

beginning of

the third

quarter.

31 January

2019

Utility Services:

Water &

Sanitation

Baviaanspoort

WWTW 40 Ml/d

Extension

9.710411.1.005.

F

Region 6:

East

Stage 1:

Repair work to

existing

Modules Stage

2: TAR

approval

None The

contractor

was

appointed on

6 September

2018

however the

existing

consultant's

appointment

has reached

the 3 year

appointment

cap. This is

delaying the

site

handover.

A

request/BAC

report to

deviate and

appoint the

existing

consultant

was

submitted in

October

2018,

however it

was not

approved by

W&S

Department.

The second

option is to

appoint from

the potential

panel of

consultants

that is

currently

01 February

2019

218


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

undergoing

the tender

evaluation.

Utility Services:

Water &

Sanitation

Temba WWTW

new 20 Ml/day

9.710411.1.005.

I

Region 2:

Northeas

t

Site handing

over; Defect

liability, close-

out report As-

Built drawings

Task Order was

prepared but was

however not

approved.

Task Order

was

prepared but

was however

not

approved.

Draft

specification

for

appointment

of consultant

to be

completed in

January

2019.

31 January

2019

Utility Services:

Water &

Sanitation

Upgrade of

sewerage pump

station

9.710411.1.005.

Y


specification,

tender

advertisement

of contractor

and tender

closure.

Project will be

implemented

through regulation

36 of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

18 January

2019

Utility Services:

Water &

Sanitation

Ekangala Block

A sewer

reticulation and

toilets

9.710878.2.005.

E

Region 7:

Kungwini

installation of

2000m of

sewer pipes

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

rendering of

professional

services has

not been

approved.

The TAR

was drafted.

N/A

Utility Services:

Water &

Sanitation

Temba Water

Purification Plant

Extension

9.710878.2.005.

T

Region 2:

Northeas

t

Maintenance

of mechanical

and electrical,

commissioning

Liquid Air Platform

completed and the

installation of

pipes for the liquid

The delay

was caused

by the

information

The Liquid

Air Supplier

will work

through out

21

December

2019

219


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

of the liquid

oxygen and

nitrogen air

air. The Raw

Water Pipeline

passed the

pressure test and

the shutdown to

install new valves

on sekampaneg

Reservoir was

done successful.

The 2

screwpumps were

taken out for

repairs leaving

one which is

operational and

when the other 2

return the one that

is working will

betaken out for

repairs as well.

that was

needed to

design the

platform as

per the

service

provider's

specification

s which was

submitted

late.

December to

catch up.

Utility Services:

Water &

Sanitation

Heights Iscor

Feeder

9.711335.1.001.

D

Region 3

B:

Central

Region

Construction

of a new

1000mm dia.

X 822m long

steel bulk

pipeline

PBJ memo

approved, site

briefing

conducted,

quotation

received.

The

procurement

of a

contractor is

through HHS

panel. The

process of

allocation

has not been

successful

following

three

attempts of

allocation.

SCM to

provide date

for

evaluation of

quotation.

14 January

2019

220


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

The

contractors

did not meet

the

functionality

criteria.

Utility Services:

Water &

Sanitation

Cathodic

protection to all

Steel pipes (City

wide)

9.711335.1.015.

C


specification,

tender

advertisement

of contractor

and tender

closure.

Specification

approved by BSC

SCM did not

advertise

tender due

to December

construction

recess.

SCM to

advertise

tender by 18

January

2019

18 January

2019

Utility Services:

Water &

Sanitation

Bronkhorstspruit

Water

Purification Plant

Refurbishment

9.711921.1.005.

B

Region 7:

Kungwini

Approval of

detail design

report,

compilation of

a tender

document

The TAR was

submitted for

approval on 16

November 2018

The task

order for

appointment

of

professional

service

provider was

not aproved.

Therefore

the inception

stage of the

project was

delayed.

The

department

has

submitted a

Tender

Advertiseme

nt Request

to appoint a

new

consultant

for the

project.

01 April

2019

Utility Services:

Water &

Sanitation

Installation of

telemetry, bulk

meters and

control

equipment at

9.712534.1.005.

C

City Wide Installation of

Flow Monitors

Creation of WBS

elements for the

procurement of

network switches

Technical

evalaution

was

completed,

awaiting for

the tender to

Expedite the

appointment

of the

contracor

01 March

2019

221


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

reservoirs (City

Wide)

serve at

BEC

Utility Services:

Water &

Sanitation

New Parkmore

LL Reservoir

9.712534.1.005.

L

Region 6:

East

Steel fixing

for the

reservoir walls

(partially done

in 1.2m lift)

Recommendation

of Approval for

the Bid

specification for

the re-

advertisement of

the tender(BSC

reccommended

on 12 December

2018)

The

contractor

has not yet

been

appointed.

the evalution

process of

the tender

for the

appointment

of the

contractor

should be

fast-tracked.

On-going

Utility Services:

Water &

Sanitation

New Klipgat

reservoir

9.712534.1.005.

N

Project

Complete

None, the

contractor vacated

site

The

contractor

vacated site

on 06

November

2018 due to

non-

payment.

The vendor

is blocked on

eProcureme

nt.is busy

with the

report that

will serve in

the next

BAC sitting.

The

department

will monitor

the

remaining 3

% internally.

SCM

24 January

2019

Utility Services:

Water &

Sanitation

Relining/upgradi

ng reservoirs

9.712534.1.005.

R

City Wide 50% erection

of formawork

No physical

construction was

achieved,

Contract for

executing

construction

Conditional

assessment

of reservoirs

28 February

2018

222


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

for upstand

beams

confirmation of

scope and

appointment of

contractor still

outstanding. Task

order not

approved.

works not

yet in place.

This is due

to the fact

that a

structural

assessment

of the

reservoirs

need to be

conducted.

An approval

for the

service

provider to

conduct

assessments

and oversee

construction

activities is

still

outstanding.

The process

of appointing

a contractor

for execution

of works will

be done

once the

new panel of

water and

sanitation

contractor is

finalised and

scope of

to be fast

tracked to

ensure that

delays are

averted in

appointing

the

contractor.

Management

to assist in

ensuring that

appointment

of panel of

consultant is

expedited.

223


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

work is

verified.

Utility Services:

Water &

Sanitation

Bronkhorstbaai:

Refurbishment

and upgrade of

Water

Purification Plant

9.712534.1.005.

S

Region 7:

Kungwini

Water

treatment

works upgrade

at

Bronkhorstbaa

i and Summer

place

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

extension of

appointment

for rendering

of

professional

services has

not been

approved.

The TAR

was drafted.

24

December

2018

Utility Services:

Water &

Sanitation

Replace

reservoir fencing

(City Wide)

9.712534.1.005.

T


fences at

identified sites

955m of fence

installation(Godric

h WWTW)

The delay

was

experienced

with the

approval of

the safety

file.

The

contractor to

fast-track

measuring

the required

works at

various sites.

31 January

2019

Utility Services:

Water &

Sanitation

Capital

Movables

9.712762.1.007.

C

Region 3

B:

Central

Region

Delivery of

furniture

Procurement of

Executive Chairs,

Projector has

been initiated with

SCM

Procurement

is on a need

basis

Procurement

will be done

periodicaly

as required

On-going

Utility Services:

Water &

Sanitation

Water

Conservation

and Demand

Management

9.712896.1.005.

M

City Wide 2200 Water

meter installed

&11400

meters

replaced

1579 New Meters

have installed for

Q1. and 436 for

confirmed for Q2

(OCT+NOV) to

date. The final

Contract for

the

installation of

water meters

ended on the

31st of

Compulsory

briefing

session is on

the 30

/11/18.The

tender will

31 January

2018

224


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

figures for all

meters installed

during the

reporting period

will be available

by the 15th of the

following month

due to capturing

processes.

August

2018. The

New tender

was

advertised

on 16

November

2018

closed on

the 18

December

2018.

Request

SCM to

speed up the

admin

compliance.

Utility Services:

Water &

Sanitation

Project Tirane:

Hammanskraal

Ext 2

9.712970.1.005.

T

construction of

toilet

structures with

plumbing and

fittings;

Revision of a

subdivision layout

by the

townplanners is in

progress.

The project

has been put

on hold until

approval of

the

Township

Layout is

obtained.

Constant

follow-ups

are being

made with

the Town

Planners

and Human

Settlement

Department.

Dependant

on HSD

Utility Services:

Water &

Sanitation

Project Tirane:

Mamelodi Ext 11

9.712970.1.005.

T

Installation of

3060m bulk

pipeline and

12 chambers

The site briefing

was held on 30

November 2018.

The

specification

of the project

needed to be

revised to

include the

water

reticulation.

The site

briefing was

held on 30

November

2018.

Quotaions to

be submited

on 15

January

2019.

Evaluation of

quotaions to

be

conducted

by 17

18 January

2019

225


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

January

2019.

Transport:

Airports

Separation:

Airside/Landside

: Required

legislative

compliance with

Civil Aviation

Regulations, and

the National

Aviation Security

Program (NASP)

9.711953.2.015.

A

Region 2:

Northeas

t

Procurement Supply Chain

document still

Supply Chain

Management for

processing and

evaluation

Evaluation

was done at

the end of

November

Continuous

follow up

with Supply

Chain to

adjudication

Dec-18

Transport:

Airports

Upgrade and

replacement of

all runway and

taxiway lights,

Papi lights,

apron lights,

security and

lighting system

to meet

legislative

compliance

9.712884.1.015.

A

Region 2:

Northeas

t

Procurement Deviation report

for sole supplier

done awaiting

approval

Deviation

report was

done at the

end of the

month of

November

Continuous

follow up for

approval will

be made

Dec-18

Transport:

Airports

Arch metal

detector and

scanners to scan

passenger,

luggage and

baggage

9.713030.1.015.

A

Region 2:

Northeas

t

Procurement Awaiting WBS

upgrade from

level 3 to level 5,

spreadsheet sent

to Finance to

upgrade the WBS

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Supply

Chain

01-Dec-18

226


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Airports

Construction of

labour change

room and related

facilities

9.714014.1.015.

C

Region 2:

Northeas

t

Finalisation of

Project

Need analyses,

drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Development of

a joint Operating

Centre

9.714016.1.015.

D

Region 2:

Northeas

t

Finalisation of

Project

Drafting of

specifications and

bill of quantity for

the emergency

training centre

done

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Procurement of

Guard Rooms

(wendy houses)

(compliance

issue)

9.714019.1.015.

P

Region 2:

Northeas

t

Finalisation of

Project

Bid Adjudication

Tender / Panel

advertised,

evaluated and

adjudicated. WBS

created

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Finance

Dec-18

Transport:

Airports

Provision,

upgrade and

replacement of

security

fences/gates,

fence lighting,

alarm and

related

systems/equipm

ent

9.714020.1.015.

P

Region 2:

Northeas

t

Procurement Bill of Quantity

and Specifications

completed and

sent through to

procurement for

bid adjudication,

pane

advertisement and

evaluation

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continouos

follow up

01-Dec-18

Utility Services:

Energy &

Electricity

Kentron

132/11kv

9.712279.1.005.

K

Region 4:

South

preparation of

works

No work done Tender

cancelled

Requested

fund transfer

31-Jan-19

227


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Substation

refurbishment

and will be

re-advertised

during

adjustment

Utility Services:

Energy &

Electricity

Monavoni

132/11KV

Substation

9.712279.1.005.

P

Region 4:

South

Complete the

kerbing and

internal road

paving.

Construct the

building up to

window level

Backfill and

compact

substation

platform

Slow

progress on

site due to

contractor's

cash flow

problems

Request

contractor to

allocate

more

resources on

the project

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve

132/11KV

Substation

9.712279.1.005.

Q

Region 1:

Northwes

t

Start the civil

works

including

extension of

existing

substation

building and

outdoor

equipment

foundations

Tender still at

evaluation/adjudic

ation stage

Delay in

award of

tender

Request

SCm to

expedite the

ward of the

tender

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve JJ

132/11 kV

Substation (2 x

40MVA Power

Transformers)

9.712279.1.005.

T

Region 1:

Northwes

t

Practical

Completion:

substation

commissioning

, Practical

Completion:

delivery of HV

yard stones

Insalled 90% of

the indooor and

outdoor

equipment

Slow

progress by

contrcator

Requetsed

contractor to

put more

resources on

site

31-Jan-19

Utility Services:

Energy &

Electricity

Energy

Efficiency and

Demand Side

Management

9.712688.1.008.

E


LED

Streetlights

Luminaires

NONE Tender not

yet awarded

Investigating

the use of

contracts

secured from

other organs Feb-19

228


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

and feasibility

study report

of state to

fast track

implementati

ons.

Utility Services:

Energy &

Electricity

Replacement of

Obsolete

Protection and

Testing

Instruments

9.712861.1.001.

C

Region 7:

Kungwini

Goods/Service

s received and

verified: Part

payment of

delivery

received


NA

Utility Services:

Energy &

Electricity

Electricity

vending

infrastructure

9.712908.1.005.

E

City Wide Practical

Completion:

Twigging of

the system

Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Energy &

Electricity

(713009) Digital

Trunked Radio

Communication

(New)

9.713009.1.015.

D

City Wide Purchase

order

generated:

Factory

Acceptance

Test


place

N/A

N/A

Utility Services:

Energy &

Electricity

Refurbishment

of CT and VT (

Electricity

Distribution

Loss)

9.714008.1.015.

C


2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and


EE 28

2017/18

Served at

BAC,

Waiting for

BAC

resolution.

follow-up

with

adjudication

committee

which lead to

the

recommenda

tion of 29-Jan-19

229


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

250 VTs and

CTs;

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

successful

bidder

Utility Services:

Energy &

Electricity

Installation,

replacement,

relocation and

audit of meters (

Electricity

Distribution

Loss)

9.714008.1.015.

I


meters, audited

2000 Meters and

Relocated 210

Late delivery

of meters

Engaging

the service

provider

30-Jan-19

Utility Services:

Energy &

Electricity

Replacement of

obsolete of

meter test bench

( Electricity

Distribution

Loss)

9.714008.1.015.

M


*Orders have

been created

*Appointment of

the service

provider to

refurbish the

laboratory

Appointment

of the

service

provider to

refurbish the

laboratory

Continous

with SCM

and service

provider

28-Feb-19

Utility Services:

Energy &

Electricity

Roll-out of power

quality meters (

Electricity

Distribution

Loss)

9.714008.1.015.

P


EE 32

2017/18

was referred

back to

follow-up

with

adjudication

committee

which lead to

the 30-Jan-19

230


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Adjudication

committee

recommenda

tion of

successful

bidder

Utility Services:

Energy &

Electricity

Replacement of

oils cables (City

Centre) (

Electricity

Distribution

Loss)

9.714008.1.015.

R


2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and

250 VTs and

CTs;

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

some of the

materials are

deliver and the

project will

commence in

January

Cable still

being

manuctured

Continous

with SCM

and service

provider

31-Jan-19

Utility Services:

Energy &

Electricity

Retrofitting,

Replacement

and installation

of tamper proof

meter (

Electricity

Distribution

Loss)

9.714008.1.015.

T


destructive meter

boxes

Service

provider

reached the

limit for

available

funds

Report to

serve at

adjudication

committee to

increase

funds

31-Jan-19

231


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Replacement of

SORP solution

and

implementation

of MDMS, HES

& ONLINE

vending (

Electricity

Distribution

Loss)

9.714008.1.015.

V

City Wide Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Water &

Sanitation

Lengthening of

Network and

Supply Pipelines

9.710023.1.015.

L

City Wide Complete

design and

appointment of

contractor

Professional

service provider to

be appointed from

USD WS 10

2017/18 of which

technical

evaluation of this

tender was

completed in

December 2018

Appointment

of a

consulting

engineering

firm was

delayed

The

department

will utilise a

panel of

consultants

after it is

evaluated

01 April

2019

Utility Services:

Water &

Sanitation

Waste Water

Treatment

facilities

upgrades Minor

Capital Projects

9.710411.1.001.

C


submersible

mixers. :

Tender closed

Delivery of TLBs,

Z4 tender

advertised

Delay in

SCM

appointment

for

submersible

mixers,

Delay in

approval of

specification

s for Z4

TLBs

delivered

232


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Extension of

Rooiwal waste

water treatment

works

9.710411.1.005.

D

Region 2:

Northeas

t

Earthworks

for the

Sedimentation

Tanks

Tender

admistration

The tender is

still

undergoing

SCM

technical

evaluation

The tender

has to be

priotised by

SCM in

order to

have the

contractor by

beginning of

the third

quarter.

31 January

2019

Utility Services:

Water &

Sanitation

Baviaanspoort

WWTW 40 Ml/d

Extension

9.710411.1.005.

F

Region 6:

East

Stage 1:

Repair work to

existing

Modules Stage

2: TAR

approval

None The

contractor

was

appointed on

6 September

2018

however the

existing

consultant's

appointment

has reached

the 3 year

appointment

cap. This is

delaying the

site

handover.

A

request/BAC

report to

deviate and

appoint the

existing

consultant

was

submitted in

October

2018,

however it

was not

approved by

W&S

Department.

The second

option is to

appoint from

the potential

panel of

consultants

that is

currently

01 February

2019

233


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

undergoing

the tender

evaluation.

Utility Services:

Water &

Sanitation

Temba WWTW

new 20 Ml/day

9.710411.1.005.

I

Region 2:

Northeas

t

Site handing

over; Defect

liability, close-

out report As-

Built drawings

Task Order was

prepared but was

however not

approved.

Task Order

was

prepared but

was however

not

approved.

Draft

specification

for

appointment

of consultant

to be

completed in

January

2019.

31 January

2019

Utility Services:

Water &

Sanitation

Upgrade of

sewerage pump

station

9.710411.1.005.

Y


specification,

tender

advertisement

of contractor

and tender

closure.

Project will be

implemented

through regulation

36 of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

18 January

2019

Utility Services:

Water &

Sanitation

Ekangala Block

A sewer

reticulation and

toilets

9.710878.2.005.

E

Region 7:

Kungwini

installation of

2000m of

sewer pipes

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

rendering of

professional

services has

not been

approved.

The TAR

was drafted.

N/A

Utility Services:

Water &

Sanitation

Temba Water

Purification Plant

Extension

9.710878.2.005.

T

Region 2:

Northeas

t

Maintenance

of mechanical

and electrical,

commissioning

Liquid Air Platform

completed and the

installation of


The delay

was caused

by the

information

The Liquid

Air Supplier

will work

through out

21

December

2019

234


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

of the liquid

oxygen and

nitrogen air

air. The Raw

Water Pipeline

passed the

pressure test and

the shutdown to

install new valves

on sekampaneg

Reservoir was

done successful.

The 2

screwpumps were

taken out for

repairs leaving

one which is

operational and

when the other 2

return the one that

is working will

betaken out for

repairs as well.

that was

needed to

design the

platform as

per the

service

provider's

specification

s which was

submitted

late.

December to

catch up.

Utility Services:

Water &

Sanitation

Heights Iscor

Feeder

9.711335.1.001.

D

Region 3

B:

Central

Region

Construction

of a new

1000mm dia.

X 822m long

steel bulk

pipeline

PBJ memo

approved, site

briefing

conducted,

quotation

received.

The

procurement

of a

contractor is

through HHS

panel. The

process of

allocation

has not been

successful

following

three

attempts of

allocation.

SCM to

provide date

for

evaluation of

quotation.

14 January

2019

235


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

The

contractors

did not meet

the

functionality

criteria.

Utility Services:

Water &

Sanitation

Cathodic

protection to all

Steel pipes (City

wide)

9.711335.1.015.

C


specification,

tender

advertisement

of contractor

and tender

closure.

Specification

approved by BSC

SCM did not

advertise

tender due

to December

construction

recess.

SCM to

advertise

tender by 18

January

2019

18 January

2019

Utility Services:

Water &

Sanitation

Bronkhorstspruit

Water

Purification Plant

Refurbishment

9.711921.1.005.

B

Region 7:

Kungwini

Approval of

detail design

report,

compilation of

a tender

document

The TAR was

submitted for

approval on 16

November 2018

The task

order for

appointment

of

professional

service

provider was

not aproved.

Therefore

the inception

stage of the

project was

delayed.

The

department

has

submitted a

Tender

Advertiseme

nt Request

to appoint a

new

consultant

for the

project.

01 April

2019

Utility Services:

Water &

Sanitation

Installation of

telemetry, bulk

meters and

control

equipment at

9.712534.1.005.

C


Flow Monitors

Creation of WBS

elements for the

procurement of

network switches

Technical

evalaution

was

completed,

awaiting for

the tender to

Expedite the

appointment

of the

contracor

01 March

2019

236


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

reservoirs (City

Wide)

serve at

BEC

Utility Services:

Water &

Sanitation

New Parkmore

LL Reservoir

9.712534.1.005.

L

Region 6:

East

Steel fixing

for the

reservoir walls

(partially done

in 1.2m lift)

Recommendation

of Approval for

the Bid

specification for

the re-

advertisement of

the tender(BSC

reccommended

on 12 December

2018)

The

contractor

has not yet

been

appointed.

the evalution

process of

the tender

for the

appointment

of the

contractor

should be

fast-tracked.

On-going

Utility Services:

Water &

Sanitation

New Klipgat

reservoir

9.712534.1.005.

N

Project

Complete

None, the

contractor vacated

site

The

contractor

vacated site

on 06

November

2018 due to

non-

payment.

The vendor

is blocked on

eProcureme

nt.is busy

with the

report that

will serve in

the next

BAC sitting.

The

department

will monitor

the

remaining 3

% internally.

SCM

24 January

2019

Utility Services:

Water &

Sanitation

Relining/upgradi

ng reservoirs

9.712534.1.005.

R


of formawork

No physical

construction was

achieved,

Contract for

executing

construction

Conditional

assessment

of reservoirs

28 February

2018

237


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

for upstand

beams

confirmation of

scope and

appointment of

contractor still

outstanding. Task

order not

approved.

works not

yet in place.

This is due

to the fact

that a

structural

assessment

of the

reservoirs

need to be

conducted.

An approval

for the

service

provider to

conduct

assessments

and oversee

construction

activities is

still

outstanding.

The process

of appointing

a contractor

for execution

of works will

be done

once the

new panel of

water and

sanitation

contractor is

finalised and

scope of

to be fast

tracked to

ensure that

delays are

averted in

appointing

the

contractor.

Management

to assist in

ensuring that

appointment

of panel of

consultant is

expedited.

238


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

work is

verified.

Utility Services:

Water &

Sanitation

Bronkhorstbaai:

Refurbishment

and upgrade of

Water

Purification Plant

9.712534.1.005.

S

Region 7:

Kungwini

Water

treatment

works upgrade

at

Bronkhorstbaa

i and Summer

place

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

extension of

appointment

for rendering

of

professional

services has

not been

approved.

The TAR

was drafted.

24

December

2018

Utility Services:

Water &

Sanitation

Replace

reservoir fencing

(City Wide)

9.712534.1.005.

T


fences at

identified sites

955m of fence

installation(Godric

h WWTW)

The delay

was

experienced

with the

approval of

the safety

file.

The

contractor to

fast-track

measuring

the required

works at

various sites.

31 January

2019

Utility Services:

Water &

Sanitation

Capital

Movables

9.712762.1.007.

C

Region 3

B:

Central

Region

Delivery of

furniture

Procurement of

Executive Chairs,

Projector has

been initiated with

SCM

Procurement

is on a need

basis

Procurement

will be done

periodicaly

as required

On-going

Utility Services:

Water &

Sanitation

Water

Conservation

and Demand

Management

9.712896.1.005.

M


meter installed

&11400

meters

replaced

1579 New Meters

have installed for

Q1. and 436 for

confirmed for Q2

(OCT+NOV) to

date. The final

Contract for

the

installation of

water meters

ended on the

31st of

Compulsory

briefing

session is on

the 30

/11/18.The

tender will

31 January

2018

239


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

figures for all

meters installed

during the

reporting period

will be available

by the 15th of the

following month

due to capturing

processes.

August

2018. The

New tender

was

advertised

on 16

November

2018

closed on

the 18

December

2018.

Request

SCM to

speed up the

admin

compliance.

Utility Services:

Water &

Sanitation

Project Tirane:

Hammanskraal

Ext 2

9.712970.1.005.

T

construction of

toilet

structures with

plumbing and

fittings;

Revision of a

subdivision layout

by the

townplanners is in

progress.

The project

has been put

on hold until

approval of

the

Township

Layout is

obtained.

Constant

follow-ups

are being

made with

the Town

Planners

and Human

Settlement

Department.

Dependant

on HSD

Utility Services:

Water &

Sanitation

Project Tirane:

Mamelodi Ext 11

9.712970.1.005.

T

Installation of

3060m bulk

pipeline and

12 chambers

The site briefing

was held on 30

November 2018.

The

specification

of the project

needed to be

revised to

include the

water

reticulation.

The site

briefing was

held on 30

November

2018.

Quotaions to

be submited

on 15

January

2019.

Evaluation of

quotaions to

be

conducted

by 17

18 January

2019

240


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

January

2019.

Transport:

Airports

Separation:

Airside/Landside

: Required

legislative

compliance with

Civil Aviation

Regulations, and

the National

Aviation Security

Program (NASP)

9.711953.2.015.

A

Region 2:

Northeas

t


document still

Supply Chain

Management for

processing and

evaluation

Evaluation

was done at

the end of

November

Continuous

follow up

with Supply

Chain to

adjudication

Dec-18

Transport:

Airports

Upgrade and

replacement of

all runway and

taxiway lights,

Papi lights,

apron lights,

security and

lighting system

to meet

legislative

compliance

9.712884.1.015.

A

Region 2:

Northeas

t


for sole supplier

done awaiting

approval

Deviation

report was

done at the

end of the

month of

November

Continuous

follow up for

approval will

be made

Dec-18

Transport:

Airports

Arch metal

detector and

scanners to scan

passenger,

luggage and

baggage

9.713030.1.015.

A

Region 2:

Northeas

t


upgrade from

level 3 to level 5,

spreadsheet sent

to Finance to

upgrade the WBS

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Supply

Chain

01-Dec-18

241


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Airports

Construction of

labour change

room and related

facilities

9.714014.1.015.

C

Region 2:

Northeas

t

Finalisation of

Project

Need analyses,

drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Development of

a joint Operating

Centre

9.714016.1.015.

D

Region 2:

Northeas

t

Finalisation of

Project

Drafting of

specifications and


the emergency

training centre

done

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Procurement of

Guard Rooms

(wendy houses)

(compliance

issue)

9.714019.1.015.

P

Region 2:

Northeas

t

Finalisation of

Project

Bid Adjudication

Tender / Panel

advertised,

evaluated and

adjudicated. WBS

created

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Finance

Dec-18

Transport:

Airports

Provision,

upgrade and

replacement of

security

fences/gates,

fence lighting,

alarm and

related

systems/equipm

ent

9.714020.1.015.

P

Region 2:

Northeas

t


and Specifications

completed and

sent through to

procurement for

bid adjudication,

pane

advertisement and

evaluation

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continouos

follow up

01-Dec-18

Utility Services:

Energy &

Electricity

Kentron

132/11kv

9.712279.1.005.

K

Region 4:

South

preparation of

works

No work done Tender

cancelled

Requested

fund transfer

31-Jan-19

242


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Substation

refurbishment

and will be

re-advertised

during

adjustment

Utility Services:

Energy &

Electricity

Monavoni

132/11KV

Substation

9.712279.1.005.

P

Region 4:

South

Complete the

kerbing and

internal road

paving.

Construct the

building up to

window level

Backfill and

compact

substation

platform

Slow

progress on

site due to

contractor's

cash flow

problems

Request

contractor to

allocate

more

resources on

the project

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve

132/11KV

Substation

9.712279.1.005.

Q

Region 1:

Northwes

t

Start the civil

works

including

extension of

existing

substation

building and

outdoor

equipment

foundations

Tender still at

evaluation/adjudic

ation stage

Delay in

award of

tender

Request

SCm to

expedite the

ward of the

tender

31-Jan-19

Utility Services:

Energy &

Electricity

Soshanguve JJ

132/11 kV

Substation (2 x

40MVA Power

Transformers)

9.712279.1.005.

T

Region 1:

Northwes

t

Practical

Completion:

substation

commissioning

, Practical

Completion:

delivery of HV

yard stones

Insalled 90% of

the indooor and

outdoor

equipment

Slow

progress by

contrcator

Requetsed

contractor to

put more

resources on

site

31-Jan-19

Utility Services:

Energy &

Electricity

Energy

Efficiency and

Demand Side

Management

9.712688.1.008.

E


LED

Streetlights

Luminaires

NONE Tender not

yet awarded

Investigating

the use of

contracts

secured from

other organs Feb-19

243


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

and feasibility

study report

of state to

fast track

implementati

ons.

Utility Services:

Energy &

Electricity

Replacement of

Obsolete

Protection and

Testing

Instruments

9.712861.1.001.

C

Region 7:

Kungwini

Goods/Service

s received and

verified: Part

payment of

delivery

received


NA

Utility Services:

Energy &

Electricity

Electricity

vending

infrastructure

9.712908.1.005.

E

City Wide Practical

Completion:

Twigging of

the system

Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Energy &

Electricity

(713009) Digital

Trunked Radio

Communication

(New)

9.713009.1.015.

D

City Wide Purchase

order

generated:

Factory

Acceptance

Test


place

N/A

N/A

Utility Services:

Energy &

Electricity

Refurbishment

of CT and VT (

Electricity

Distribution

Loss)

9.714008.1.015.

C


2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and


EE 28

2017/18

Served at

BAC,

Waiting for

BAC

resolution.

follow-up

with

adjudication

committee

which lead to

the

recommenda

tion of 29-Jan-19

244


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

250 VTs and

CTs;

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

successful

bidder

Utility Services:

Energy &

Electricity

Installation,

replacement,

relocation and

audit of meters (

Electricity

Distribution

Loss)

9.714008.1.015.

I


meters, audited

2000 Meters and

Relocated 210

Late delivery

of meters

Engaging

the service

provider

30-Jan-19

Utility Services:

Energy &

Electricity

Replacement of

obsolete of

meter test bench

( Electricity

Distribution

Loss)

9.714008.1.015.

M


*Orders have

been created

*Appointment of

the service

provider to

refurbish the

laboratory

Appointment

of the

service

provider to

refurbish the

laboratory

Continous

with SCM

and service

provider

28-Feb-19

Utility Services:

Energy &

Electricity

Roll-out of power

quality meters (

Electricity

Distribution

Loss)

9.714008.1.015.

P


EE 32

2017/18

was referred

back to

follow-up

with

adjudication

committee

which lead to

the 30-Jan-19

245


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Adjudication

committee

recommenda

tion of

successful

bidder

Utility Services:

Energy &

Electricity

Replacement of

oils cables (City

Centre) (

Electricity

Distribution

Loss)

9.714008.1.015.

R


2500 meters

from the inside

dwellings to

the outside;

Procure 500

boxes of

security

meters; and

250 VTs and

CTs;

Refurbish/Re[p

air 10

damaged

substation of

key

customers;

order 500

meters of

cables

some of the

materials are

deliver and the

project will

commence in

January

Cable still

being

manuctured

Continous

with SCM

and service

provider

31-Jan-19

Utility Services:

Energy &

Electricity

Retrofitting,

Replacement

and installation

of tamper proof

meter (

Electricity

Distribution

Loss)

9.714008.1.015.

T


destructive meter

boxes

Service

provider

reached the

limit for

available

funds

Report to

serve at

adjudication

committee to

increase

funds

31-Jan-19

246


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Energy &

Electricity

Replacement of

SORP solution

and

implementation

of MDMS, HES

& ONLINE

vending (

Electricity

Distribution

Loss)

9.714008.1.015.

V

City Wide Completed

consultations with

relevant

stakeholders.

Waiting for the

finalisation of the

SLA.

Finalisation

of the SLA to

enable

loading of

funds on E-

procurement

Continuos

engagement

with legal

and office of

CM

15-Jan

Utility Services:

Water &

Sanitation

Lengthening of

Network and

Supply Pipelines

9.710023.1.015.

L

City Wide Complete

design and

appointment of

contractor

Professional

service provider to

be appointed from

USD WS 10

2017/18 of which

technical

evaluation of this

tender was

completed in

December 2018

Appointment

of a

consulting

engineering

firm was

delayed

The

department

will utilise a

panel of

consultants

after it is

evaluated

01 April

2019

Utility Services:

Water &

Sanitation

Waste Water

Treatment

facilities

upgrades Minor

Capital Projects

9.710411.1.001.

C


submersible

mixers. :

Tender closed

Delivery of TLBs,

Z4 tender

advertised

Delay in

SCM

appointment

for

submersible

mixers,

Delay in

approval of

specification

s for Z4

TLBs

delivered

247


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Extension of

Rooiwal waste

water treatment

works

9.710411.1.005.

D

Region 2:

Northeas

t

Earthworks

for the

Sedimentation

Tanks

Tender

admistration

The tender is

still

undergoing

SCM

technical

evaluation

The tender

has to be

priotised by

SCM in

order to

have the

contractor by

beginning of

the third

quarter.

31 January

2019

Utility Services:

Water &

Sanitation

Baviaanspoort

WWTW 40 Ml/d

Extension

9.710411.1.005.

F

Region 6:

East

Stage 1:

Repair work to

existing

Modules Stage

2: TAR

approval

None The

contractor

was

appointed on

6 September

2018

however the

existing

consultant's

appointment

has reached

the 3 year

appointment

cap. This is

delaying the

site

handover.

A

request/BAC

report to

deviate and

appoint the

existing

consultant

was

submitted in

October

2018,

however it

was not

approved by

W&S

Department.

The second

option is to

appoint from

the potential

panel of

consultants

that is

currently

01 February

2019

248


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

undergoing

the tender

evaluation.

Utility Services:

Water &

Sanitation

Temba WWTW

new 20 Ml/day

9.710411.1.005.

I

Region 2:

Northeas

t

Site handing

over; Defect

liability, close-

out report As-

Built drawings

Task Order was

prepared but was

however not

approved.

Task Order

was

prepared but

was however

not

approved.

Draft

specification

for

appointment

of consultant

to be

completed in

January

2019.

31 January

2019

Utility Services:

Water &

Sanitation

Upgrade of

sewerage pump

station

9.710411.1.005.

Y


specification,

tender

advertisement

of contractor

and tender

closure.

Project will be

implemented

through regulation

36 of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

Project will

be

implemented

through

regulation 36

of the MFMA

18 January

2019

Utility Services:

Water &

Sanitation

Ekangala Block

A sewer

reticulation and

toilets

9.710878.2.005.

E

Region 7:

Kungwini

installation of

2000m of

sewer pipes

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

rendering of

professional

services has

not been

approved.

The TAR

was drafted.

N/A

Utility Services:

Water &

Sanitation

Temba Water

Purification Plant

Extension

9.710878.2.005.

T

Region 2:

Northeas

t

Maintenance

of mechanical

and electrical,

commissioning

Liquid Air Platform

completed and the

installation of


The delay

was caused

by the

information

The Liquid

Air Supplier

will work

through out

21

December

2019

249


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

of the liquid

oxygen and

nitrogen air

air. The Raw

Water Pipeline

passed the

pressure test and

the shutdown to

install new valves

on sekampaneg

Reservoir was

done successful.

The 2

screwpumps were

taken out for

repairs leaving

one which is

operational and

when the other 2

return the one that

is working will

betaken out for

repairs as well.

that was

needed to

design the

platform as

per the

service

provider's

specification

s which was

submitted

late.

December to

catch up.

Utility Services:

Water &

Sanitation

Heights Iscor

Feeder

9.711335.1.001.

D

Region 3

B:

Central

Region

Construction

of a new

1000mm dia.

X 822m long

steel bulk

pipeline

PBJ memo

approved, site

briefing

conducted,

quotation

received.

The

procurement

of a

contractor is

through HHS

panel. The

process of

allocation

has not been

successful

following

three

attempts of

allocation.

SCM to

provide date

for

evaluation of

quotation.

14 January

2019

250


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

The

contractors

did not meet

the

functionality

criteria.

Utility Services:

Water &

Sanitation

Cathodic

protection to all

Steel pipes (City

wide)

9.711335.1.015.

C


specification,

tender

advertisement

of contractor

and tender

closure.

Specification

approved by BSC

SCM did not

advertise

tender due

to December

construction

recess.

SCM to

advertise

tender by 18

January

2019

18 January

2019

Utility Services:

Water &

Sanitation

Bronkhorstspruit

Water

Purification Plant

Refurbishment

9.711921.1.005.

B

Region 7:

Kungwini

Approval of

detail design

report,

compilation of

a tender

document

The TAR was

submitted for

approval on 16

November 2018

The task

order for

appointment

of

professional

service

provider was

not aproved.

Therefore

the inception

stage of the

project was

delayed.

The

department

has

submitted a

Tender

Advertiseme

nt Request

to appoint a

new

consultant

for the

project.

01 April

2019

Utility Services:

Water &

Sanitation

Installation of

telemetry, bulk

meters and

control

equipment at

9.712534.1.005.

C


Flow Monitors

Creation of WBS

elements for the

procurement of

network switches

Technical

evalaution

was

completed,

awaiting for

the tender to

Expedite the

appointment

of the

contracor

01 March

2019

251


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

reservoirs (City

Wide)

serve at

BEC

Utility Services:

Water &

Sanitation

New Parkmore

LL Reservoir

9.712534.1.005.

L

Region 6:

East

Steel fixing

for the

reservoir walls

(partially done

in 1.2m lift)

Recommendation

of Approval for

the Bid

specification for

the re-

advertisement of

the tender(BSC

reccommended

on 12 December

2018)

The

contractor

has not yet

been

appointed.

the evalution

process of

the tender

for the

appointment

of the

contractor

should be

fast-tracked.

On-going

Utility Services:

Water &

Sanitation

New Klipgat

reservoir

9.712534.1.005.

N

Project

Complete

None, the

contractor vacated

site

The

contractor

vacated site

on 06

November

2018 due to

non-

payment.

The vendor

is blocked on

eProcureme

nt.is busy

with the

report that

will serve in

the next

BAC sitting.

The

department

will monitor

the

remaining 3

% internally.

SCM

24 January

2019

Utility Services:

Water &

Sanitation

Relining/upgradi

ng reservoirs

9.712534.1.005.

R


of formawork

No physical

construction was

achieved,

Contract for

executing

construction

Conditional

assessment

of reservoirs

28 February

2018

252


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

for upstand

beams

confirmation of

scope and

appointment of

contractor still

outstanding. Task

order not

approved.

works not

yet in place.

This is due

to the fact

that a

structural

assessment

of the

reservoirs

need to be

conducted.

An approval

for the

service

provider to

conduct

assessments

and oversee

construction

activities is

still

outstanding.

The process

of appointing

a contractor

for execution

of works will

be done

once the

new panel of

water and

sanitation

contractor is

finalised and

scope of

to be fast

tracked to

ensure that

delays are

averted in

appointing

the

contractor.

Management

to assist in

ensuring that

appointment

of panel of

consultant is

expedited.

253


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

work is

verified.

Utility Services:

Water &

Sanitation

Bronkhorstbaai:

Refurbishment

and upgrade of

Water

Purification Plant

9.712534.1.005.

S

Region 7:

Kungwini

Water

treatment

works upgrade

at

Bronkhorstbaa

i and Summer

place

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

extension of

appointment

for rendering

of

professional

services has

not been

approved.

The TAR

was drafted.

24

December

2018

Utility Services:

Water &

Sanitation

Replace

reservoir fencing

(City Wide)

9.712534.1.005.

T


fences at

identified sites

955m of fence

installation(Godric

h WWTW)

The delay

was

experienced

with the

approval of

the safety

file.

The

contractor to

fast-track

measuring

the required

works at

various sites.

31 January

2019

Utility Services:

Water &

Sanitation

Capital

Movables

9.712762.1.007.

C

Region 3

B:

Central

Region

Delivery of

furniture

Procurement of

Executive Chairs,

Projector has

been initiated with

SCM

Procurement

is on a need

basis

Procurement

will be done

periodicaly

as required

On-going

Utility Services:

Water &

Sanitation

Water

Conservation

and Demand

Management

9.712896.1.005.

M


meter installed

&11400

meters

replaced

1579 New Meters

have installed for

Q1. and 436 for

confirmed for Q2

(OCT+NOV) to

date. The final

Contract for

the

installation of

water meters

ended on the

31st of

Compulsory

briefing

session is on

the 30

/11/18.The

tender will

31 January

2018

254


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

figures for all

meters installed

during the

reporting period

will be available

by the 15th of the

following month

due to capturing

processes.

August

2018. The

New tender

was

advertised

on 16

November

2018

closed on

the 18

December

2018.

Request

SCM to

speed up the

admin

compliance.

Utility Services:

Water &

Sanitation

Project Tirane:

Hammanskraal

Ext 2

9.712970.1.005.

T

construction of

toilet

structures with

plumbing and

fittings;

Revision of a

subdivision layout

by the

townplanners is in

progress.

The project

has been put

on hold until

approval of

the

Township

Layout is

obtained.

Constant

follow-ups

are being

made with

the Town

Planners

and Human

Settlement

Department.

Dependant

on HSD

Utility Services:

Water &

Sanitation

Project Tirane:

Mamelodi Ext 11

9.712970.1.005.

T

Installation of

3060m bulk

pipeline and

12 chambers

The site briefing

was held on 30

November 2018.

The

specification

of the project

needed to be

revised to

include the

water

reticulation.

The site

briefing was

held on 30

November

2018.

Quotaions to

be submited

on 15

January

2019.

Evaluation of

quotaions to

be

conducted

by 17

18 January

2019

255


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

January

2019.

Transport:

Airports

Separation:

Airside/Landside

: Required

legislative

compliance with

Civil Aviation

Regulations, and

the National

Aviation Security

Program (NASP)

9.711953.2.015.

A

Region 2:

Northeas

t


document still

Supply Chain

Management for

processing and

evaluation

Evaluation

was done at

the end of

November

Continuous

follow up

with Supply

Chain to

adjudication

Dec-18

Transport:

Airports

Upgrade and

replacement of

all runway and

taxiway lights,

Papi lights,

apron lights,

security and

lighting system

to meet

legislative

compliance

9.712884.1.015.

A

Region 2:

Northeas

t


for sole supplier

done awaiting

approval

Deviation

report was

done at the

end of the

month of

November

Continuous

follow up for

approval will

be made

Dec-18

Transport:

Airports

Arch metal

detector and

scanners to scan

passenger,

luggage and

baggage

9.713030.1.015.

A

Region 2:

Northeas

t


upgrade from

level 3 to level 5,

spreadsheet sent

to Finance to

upgrade the WBS

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Supply

Chain

01-Dec-18

256


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Transport:

Airports

Construction of

labour change

room and related

facilities

9.714014.1.015.

C

Region 2:

Northeas

t

Finalisation of

Project

Need analyses,

drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Development of

a joint Operating

Centre

9.714016.1.015.

D

Region 2:

Northeas

t

Finalisation of

Project

Drafting of

specifications and


the emergency

training centre

done

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Procurement of

Guard Rooms

(wendy houses)

(compliance

issue)

9.714019.1.015.

P

Region 2:

Northeas

t

Finalisation of

Project

Bid Adjudication

Tender / Panel

advertised,

evaluated and

adjudicated. WBS

created

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Finance

Dec-18

Transport:

Airports

Provision,

upgrade and

replacement of

security

fences/gates,

fence lighting,

alarm and

related

systems/equipm

ent

9.714020.1.015.

P

Region 2:

Northeas

t


and Specifications

completed and

sent through to

procurement for

bid adjudication,

pane

advertisement and

evaluation

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continouos

follow up

01-Dec-18

Utility Services:

Water &

Sanitation

Ekangala Block

A sewer

9.710878.2.005.

E

Region 7:

Kungwini

installation of

2000m of

sewer pipes

The TAR for the

appointment of

consultant was

drafted and

The task

order

requesting

the

The TAR

was drafted.

N/A

257


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

reticulation and

toilets

submitted for

comments.

rendering of

professional

services has

not been

approved.

Utility Services:

Water &

Sanitation

Temba Water

Purification Plant

Extension

9.710878.2.005.

T

Region 2:

Northeas

t

Maintenance

of mechanical

and electrical,

commissioning

of the liquid

oxygen and

nitrogen air

Liquid Air Platform

completed and the

installation of


air. The Raw

Water Pipeline

passed the

pressure test and

the shutdown to

install new valves

on sekampaneg

Reservoir was

done successful.

The 2

screwpumps were

taken out for

repairs leaving

one which is

operational and

when the other 2

return the one that

is working will

betaken out for

repairs as well.

The delay

was caused

by the

information

that was

needed to

design the

platform as

per the

service

provider's

specification

s which was

submitted

late.

The Liquid

Air Supplier

will work

through out

December to

catch up.

21

December

2019

Utility Services:

Water &

Sanitation

Heights Iscor

Feeder

9.711335.1.001.

D

Region 3

B:

Construction

of a new

1000mm dia.

X 822m long

PBJ memo

approved, site

briefing

conducted,

The

procurement

of a

contractor is

SCM to

provide date

for

14 January

2019

258


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Central

Region

steel bulk

pipeline

quotation

received.

through HHS

panel. The

process of

allocation

has not been

successful

following

three

attempts of

allocation.

The

contractors

did not meet

the

functionality

criteria.

evaluation of

quotation.

Utility Services:

Water &

Sanitation

Cathodic

protection to all

Steel pipes (City

wide)

9.711335.1.015.

C


specification,

tender

advertisement

of contractor

and tender

closure.

Specification

approved by BSC

SCM did not

advertise

tender due

to December

construction

recess.

SCM to

advertise

tender by 18

January

2019

18 January

2019

Utility Services:

Water &

Sanitation

Bronkhorstspruit

Water

Purification Plant

Refurbishment

9.711921.1.005.

B

Region 7:

Kungwini

Approval of

detail design

report,

compilation of

a tender

document

The TAR was

submitted for

approval on 16

November 2018

The task

order for

appointment

of

professional

service

provider was

not aproved.

Therefore

the inception

The

department

has

submitted a

Tender

Advertiseme

nt Request

to appoint a

new

consultant

01 April

2019

259


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

stage of the

project was

delayed.

for the

project.

Utility Services:

Water &

Sanitation

Installation of

telemetry, bulk

meters and

control

equipment at

reservoirs (City

Wide)

9.712534.1.005.

C


Flow Monitors

Creation of WBS

elements for the

procurement of

network switches

Technical

evalaution

was

completed,

awaiting for

the tender to

serve at

BEC

Expedite the

appointment

of the

contracor

01 March

2019

Utility Services:

Water &

Sanitation

New Parkmore

LL Reservoir

9.712534.1.005.

L

Region 6:

East

Steel fixing

for the

reservoir walls

(partially done

in 1.2m lift)

Recommendation

of Approval for

the Bid

specification for

the re-

advertisement of

the tender(BSC

reccommended

on 12 December

2018)

The

contractor

has not yet

been

appointed.

the evalution

process of

the tender

for the

appointment

of the

contractor

should be

fast-tracked.

On-going

Utility Services:

Water &

Sanitation

New Klipgat

reservoir

9.712534.1.005.

N

Project

Complete

None, the

contractor vacated

site

The

contractor

vacated site

on 06

November

2018 due to

non-

payment.

The vendor

is blocked on

eProcureme

The

department

will monitor

the

remaining 3

% internally.

SCM

24 January

2019

260


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

nt.is busy

with the

report that

will serve in

the next

BAC sitting.

Utility Services:

Water &

Sanitation

Relining/upgradi

ng reservoirs

9.712534.1.005.

R


of formawork

for upstand

beams

No physical

construction was

achieved,

confirmation of

scope and

appointment of

contractor still

outstanding. Task

order not

approved.

Contract for

executing

construction

works not

yet in place.

This is due

to the fact

that a

structural

assessment

of the

reservoirs

need to be

conducted.

An approval

for the

service

provider to

conduct

assessments

and oversee

construction

activities is

still

outstanding.

The process

of appointing

a contractor

Conditional

assessment

of reservoirs

to be fast

tracked to

ensure that

delays are

averted in

appointing

the

contractor.

Management

to assist in

ensuring that

appointment

of panel of

consultant is

expedited.

28 February

2018

261


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

for execution

of works will

be done

once the

new panel of

water and

sanitation

contractor is

finalised and

scope of

work is

verified.

Utility Services:

Water &

Sanitation

Bronkhorstbaai:

Refurbishment

and upgrade of

Water

Purification Plant

9.712534.1.005.

S

Region 7:

Kungwini

Water

treatment

works upgrade

at

Bronkhorstbaa

i and Summer

place

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

extension of

appointment

for rendering

of

professional

services has

not been

approved.

The TAR

was drafted.

24

December

2018

Utility Services:

Water &

Sanitation

Replace

reservoir fencing

(City Wide)

9.712534.1.005.

T


fences at

identified sites

955m of fence

installation(Godric

h WWTW)

The delay

was

experienced

with the

approval of

the safety

file.

The

contractor to

fast-track

measuring

the required

works at

various sites.

31 January

2019

262


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Capital

Movables

9.712762.1.007.

C

Region 3

B:

Central

Region

Delivery of

furniture

Procurement of

Executive Chairs,

Projector has

been initiated with

SCM

Procurement

is on a need

basis

Procurement

will be done

periodicaly

as required

On-going

Utility Services:

Water &

Sanitation

Water

Conservation

and Demand

Management

9.712896.1.005.

M


meter installed

&11400

meters

replaced

1579 New Meters

have installed for

Q1. and 436 for

confirmed for Q2

(OCT+NOV) to

date. The final

figures for all

meters installed

during the

reporting period

will be available

by the 15th of the

following month

due to capturing

processes.

Contract for

the

installation of

water meters

ended on the

31st of

August

2018. The

New tender

was

advertised

on 16

November

2018

Compulsory

briefing

session is on

the 30

/11/18.The

tender will

closed on

the 18

December

2018.

Request

SCM to

speed up the

admin

compliance.

31 January

2018

Utility Services:

Water &

Sanitation

Project Tirane:

Hammanskraal

Ext 2

9.712970.1.005.

T

construction of

toilet

structures with

plumbing and

fittings;

Revision of a

subdivision layout

by the

townplanners is in

progress.

The project

has been put

on hold until

approval of

the

Township

Layout is

obtained.

Constant

follow-ups

are being

made with

the Town

Planners

and Human

Settlement

Department.

Dependant

on HSD

Utility Services:

Water &

Sanitation

Project Tirane:

Mamelodi Ext 11

9.712970.1.005.

T

Installation of

3060m bulk

The site briefing

was held on 30

November 2018.

The

specification

of the project

The site

briefing was

held on 30

18 January

2019

263


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

pipeline and

12 chambers

needed to be

revised to

include the

water

reticulation.

November

2018.

Quotaions to

be submited

on 15

January

2019.

Evaluation of

quotaions to

be

conducted

by 17

January

2019.

Transport:

Airports

Separation:

Airside/Landside

: Required

legislative

compliance with

Civil Aviation

Regulations, and

the National

Aviation Security

Program (NASP)

9.711953.2.015.

A

Region 2:

Northeas

t


document still

Supply Chain

Management for

processing and

evaluation

Evaluation

was done at

the end of

November

Continuous

follow up

with Supply

Chain to

adjudication

Dec-18

Transport:

Airports

Upgrade and

replacement of

all runway and

taxiway lights,

Papi lights,

apron lights,

security and

lighting system

to meet

9.712884.1.015.

A

Region 2:

Northeas

t


for sole supplier

done awaiting

approval

Deviation

report was

done at the

end of the

month of

November

Continuous

follow up for

approval will

be made

Dec-18

264


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

legislative

compliance

Transport:

Airports

Arch metal

detector and

scanners to scan

passenger,

luggage and

baggage

9.713030.1.015.

A

Region 2:

Northeas

t


upgrade from

level 3 to level 5,

spreadsheet sent

to Finance to

upgrade the WBS

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Supply

Chain

01-Dec-18

Transport:

Airports

Construction of

labour change

room and related

facilities

9.714014.1.015.

C

Region 2:

Northeas

t

Finalisation of

Project

Need analyses,

drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Development of

a joint Operating

Centre

9.714016.1.015.

D

Region 2:

Northeas

t

Finalisation of

Project

Drafting of

specifications and


the emergency

training centre

done

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Procurement of

Guard Rooms

(wendy houses)

(compliance

issue)

9.714019.1.015.

P

Region 2:

Northeas

t

Finalisation of

Project

Bid Adjudication

Tender / Panel

advertised,

evaluated and

adjudicated. WBS

created

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Finance

Dec-18

Transport:

Airports

Provision,

upgrade and

replacement of

security

fences/gates,

9.714020.1.015.

P

Region 2:

Northeas

t


and Specifications

completed and

sent through to

procurement for

Bid

Adjudication

Tender /

Panel

Continouos

follow up

01-Dec-18

265


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

fence lighting,

alarm and

related

systems/equipm

ent

bid adjudication,

pane

advertisement and

evaluation

advertised,

evaluation

Utility Services:

Water &

Sanitation

Ekangala Block

A sewer

reticulation and

toilets

9.710878.2.005.

E

Region 7:

Kungwini

installation of

2000m of

sewer pipes

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

rendering of

professional

services has

not been

approved.

The TAR

was drafted.

N/A

Utility Services:

Water &

Sanitation

Temba Water

Purification Plant

Extension

9.710878.2.005.

T

Region 2:

Northeas

t

Maintenance

of mechanical

and electrical,

commissioning

of the liquid

oxygen and

nitrogen air

Liquid Air Platform

completed and the

installation of


air. The Raw

Water Pipeline

passed the

pressure test and

the shutdown to

install new valves

on sekampaneg

Reservoir was

done successful.

The 2

screwpumps were

taken out for

repairs leaving

one which is

operational and

The delay

was caused

by the

information

that was

needed to

design the

platform as

per the

service

provider's

specification

s which was

submitted

late.

The Liquid

Air Supplier

will work

through out

December to

catch up.

21

December

2019

266


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

when the other 2

return the one that

is working will

betaken out for

repairs as well.

Utility Services:

Water &

Sanitation

Heights Iscor

Feeder

9.711335.1.001.

D

Region 3

B:

Central

Region

Construction

of a new

1000mm dia.

X 822m long

steel bulk

pipeline

PBJ memo

approved, site

briefing

conducted,

quotation

received.

The

procurement

of a

contractor is

through HHS

panel. The

process of

allocation

has not been

successful

following

three

attempts of

allocation.

The

contractors

did not meet

the

functionality

criteria.

SCM to

provide date

for

evaluation of

quotation.

14 January

2019

Utility Services:

Water &

Sanitation

Cathodic

protection to all

Steel pipes (City

wide)

9.711335.1.015.

C


specification,

tender

advertisement

of contractor

and tender

closure.

Specification

approved by BSC

SCM did not

advertise

tender due

to December

construction

recess.

SCM to

advertise

tender by 18

January

2019

18 January

2019

267


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Bronkhorstspruit

Water

Purification Plant

Refurbishment

9.711921.1.005.

B

Region 7:

Kungwini

Approval of

detail design

report,

compilation of

a tender

document

The TAR was

submitted for

approval on 16

November 2018

The task

order for

appointment

of

professional

service

provider was

not aproved.

Therefore

the inception

stage of the

project was

delayed.

The

department

has

submitted a

Tender

Advertiseme

nt Request

to appoint a

new

consultant

for the

project.

01 April

2019

Utility Services:

Water &

Sanitation

Installation of

telemetry, bulk

meters and

control

equipment at

reservoirs (City

Wide)

9.712534.1.005.

C


Flow Monitors

Creation of WBS

elements for the

procurement of

network switches

Technical

evalaution

was

completed,

awaiting for

the tender to

serve at

BEC

Expedite the

appointment

of the

contracor

01 March

2019

Utility Services:

Water &

Sanitation

New Parkmore

LL Reservoir

9.712534.1.005.

L

Region 6:

East

Steel fixing

for the

reservoir walls

(partially done

in 1.2m lift)

Recommendation

of Approval for

the Bid

specification for

the re-

advertisement of

the tender(BSC

reccommended

on 12 December

2018)

The

contractor

has not yet

been

appointed.

the evalution

process of

the tender

for the

appointment

of the

contractor

should be

fast-tracked.

On-going

268


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

New Klipgat

reservoir

9.712534.1.005.

N

Project

Complete

None, the

contractor vacated

site

The

contractor

vacated site

on 06

November

2018 due to

non-

payment.

The vendor

is blocked on

eProcureme

nt.is busy

with the

report that

will serve in

the next

BAC sitting.

The

department

will monitor

the

remaining 3

% internally.

SCM

24 January

2019

Utility Services:

Water &

Sanitation

Relining/upgradi

ng reservoirs

9.712534.1.005.

R


of formawork

for upstand

beams

No physical

construction was

achieved,

confirmation of

scope and

appointment of

contractor still

outstanding. Task

order not

approved.

Contract for

executing

construction

works not

yet in place.

This is due

to the fact

that a

structural

assessment

of the

reservoirs

need to be

conducted.

An approval

for the

service

Conditional

assessment

of reservoirs

to be fast

tracked to

ensure that

delays are

averted in

appointing

the

contractor.

Management

to assist in

ensuring that

appointment

of panel of

28 February

2018

269


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

provider to

conduct

assessments

and oversee

construction

activities is

still

outstanding.

The process

of appointing

a contractor

for execution

of works will

be done

once the

new panel of

water and

sanitation

contractor is

finalised and

scope of

work is

verified.

consultant is

expedited.

Utility Services:

Water &

Sanitation

Bronkhorstbaai:

Refurbishment

and upgrade of

Water

Purification Plant

9.712534.1.005.

S

Region 7:

Kungwini

Water

treatment

works upgrade

at

Bronkhorstbaa

i and Summer

place

The TAR for the

appointment of

consultant was

drafted and

submitted for

comments.

The task

order

requesting

the

extension of

appointment

for rendering

of

professional

services has

The TAR

was drafted.

24

December

2018

270


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

not been

approved.

Utility Services:

Water &

Sanitation

Replace

reservoir fencing

(City Wide)

9.712534.1.005.

T


fences at

identified sites

955m of fence

installation(Godric

h WWTW)

The delay

was

experienced

with the

approval of

the safety

file.

The

contractor to

fast-track

measuring

the required

works at

various sites.

31 January

2019

Utility Services:

Water &

Sanitation

Capital

Movables

9.712762.1.007.

C

Region 3

B:

Central

Region

Delivery of

furniture

Procurement of

Executive Chairs,

Projector has

been initiated with

SCM

Procurement

is on a need

basis

Procurement

will be done

periodicaly

as required

On-going

Utility Services:

Water &

Sanitation

Water

Conservation

and Demand

Management

9.712896.1.005.

M


meter installed

&11400

meters

replaced

1579 New Meters

have installed for

Q1. and 436 for

confirmed for Q2

(OCT+NOV) to

date. The final

figures for all

meters installed

during the

reporting period

will be available

by the 15th of the

following month

due to capturing

processes.

Contract for

the

installation of

water meters

ended on the

31st of

August

2018. The

New tender

was

advertised

on 16

November

2018

Compulsory

briefing

session is on

the 30

/11/18.The

tender will

closed on

the 18

December

2018.

Request

SCM to

speed up the

admin

compliance.

31 January

2018

271


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Utility Services:

Water &

Sanitation

Project Tirane:

Hammanskraal

Ext 2

9.712970.1.005.

T

construction of

toilet

structures with

plumbing and

fittings;

Revision of a

subdivision layout

by the

townplanners is in

progress.

The project

has been put

on hold until

approval of

the

Township

Layout is

obtained.

Constant

follow-ups

are being

made with

the Town

Planners

and Human

Settlement

Department.

Dependant

on HSD

Utility Services:

Water &

Sanitation

Project Tirane:

Mamelodi Ext 11

9.712970.1.005.

T

Installation of

3060m bulk

pipeline and

12 chambers

The site briefing

was held on 30

November 2018.

The

specification

of the project

needed to be

revised to

include the

water

reticulation.

The site

briefing was

held on 30

November

2018.

Quotaions to

be submited

on 15

January

2019.

Evaluation of

quotaions to

be

conducted

by 17

January

2019.

18 January

2019

Transport:

Airports

Separation:

Airside/Landside

: Required

legislative

compliance with

Civil Aviation

Regulations, and

9.711953.2.015.

A

Region 2:

Northeas

t


document still

Supply Chain

Management for

processing and

evaluation

Evaluation

was done at

the end of

November

Continuous

follow up

with Supply

Chain to

adjudication

Dec-18

272


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

the National

Aviation Security

Program (NASP)

Transport:

Airports

Upgrade and

replacement of

all runway and

taxiway lights,

Papi lights,

apron lights,

security and

lighting system

to meet

legislative

compliance

9.712884.1.015.

A

Region 2:

Northeas

t


for sole supplier

done awaiting

approval

Deviation

report was

done at the

end of the

month of

November

Continuous

follow up for

approval will

be made

Dec-18

Transport:

Airports

Arch metal

detector and

scanners to scan

passenger,

luggage and

baggage

9.713030.1.015.

A

Region 2:

Northeas

t


upgrade from

level 3 to level 5,

spreadsheet sent

to Finance to

upgrade the WBS

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Supply

Chain

01-Dec-18

Transport:

Airports

Construction of

labour change

room and related

facilities

9.714014.1.015.

C

Region 2:

Northeas

t

Finalisation of

Project

Need analyses,

drafting of

Specification and

Bill of quantity

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continuous

follow up

with Supply

Chain

Dec-18

Transport:

Airports

Development of

a joint Operating

Centre

9.714016.1.015.

D

Region 2:

Northeas

t

Finalisation of

Project

Drafting of

specifications and


the emergency

Bid

Adjudication

Tender /

Panel

Continuous

follow up

with Supply

Chain

Dec-18

273


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

training centre

done

advertised,

evaluation

Transport:

Airports

Procurement of

Guard Rooms

(wendy houses)

(compliance

issue)

9.714019.1.015.

P

Region 2:

Northeas

t

Finalisation of

Project

Bid Adjudication

Tender / Panel

advertised,

evaluated and

adjudicated. WBS

created

Awaiting

WBS

upgrade

from level 3

to level 5

Continuous

follow up

with Finance

Dec-18

Transport:

Airports

Provision,

upgrade and

replacement of

security

fences/gates,

fence lighting,

alarm and

related

systems/equipm

ent

9.714020.1.015.

P

Region 2:

Northeas

t


and Specifications

completed and

sent through to

procurement for

bid adjudication,

pane

advertisement and

evaluation

Bid

Adjudication

Tender /

Panel

advertised,

evaluation

Continouos

follow up

01-Dec-18

274

3. Projects not reported


Planned

milestone

Quarter 2

Achieved

Milestone

Quarter 2

Reason

milestone

not

achieved

Quarter 2

Mitigation

Plan (catch

up for

month

target)

Quarter 2

Mitigation

due date

Housing &

Human

Settlement

(710863) Water

provision -

Andeon x 37

(Bulk water

upgrade detailed

designs)

9.710863.2.005.

Q

Region 3

B:

Central

Region

Preliminary

studies

None None None None

Housing &

Human

Settlement

Construction of

roads &

stormwater -

Zithobeni

Heights (4 Road

intersections)

9.710865.2.005.

Q

Region 7:

Kungwini

Box cutting,

road bed layer,

excavation of

stormwater

pipe, bedding,

pipe laying,

blanket,

backfilling

None None None None

Housing

Company

Tshwane

Furniture and

Office

Equipment

Administr

ative

Procurement

of office

furniture and

equipment

None None None None

Transport:

Roads and

Stormwater

(714022)

Upgrading of

Rayton

Licensing

Offices

9.714002.015 Region 5:

Nokeng

Upgrading of

office

None None None None

275

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