Utah Outdoor Recreation Grant

2018 Grant Application

Grant Cycle Open: March 1-April 19, 2018

Use this sample to help you and your organization in the preparation to apply.

The actual application will be found online through Salesforce.com.

Office of Outdoor Recreation Governor’s Office of Economic Development 60 East South Temple, Third Floor Salt Lake City, Utah 84111 Business.utah.gov/outdoor

Part One: Project Summary for the Utah Outdoor Recreation Grant

Completed applications are due: Thursday, April 19, 2018 by 5:00 MST

Infrastructure Project Location Project Name: County: Zip Code for project: Address or GPS Coordinates of Project Location:

Applicant Profile Legal Name of Organization: Primary Contact Name: Title: Are you the primary contact for this grant? Yes☐ No☐ Mailing Address: County: City: Zip: Email: Phone: Non-Profit Tax ID (if applicable):

Alternate Contact Profile Legal Name of Organization (if different): Alternate Contact Name: Title: Email:

Mailing Address: City: State: Zip: Phone:

Why do we need an alternative contact? In some organizations, the person writing the grant is not the same person who will be managing the project or sending in the twice-yearly progress reports. There have also been occasions when the main contact for the grant-funded project leaves the organization before the project is completed and it puts us in the position of having to find out who the replacement is without a functioning email address.

Part One: Project Summary for the Utah Outdoor Recreation Grant

Grant Award Amounts: All grants will be given as matching funds. Awards will be given in amounts ranging from $5,000-$150,000. Please note that larger grants will be more competitive, as fewer of them will be given.

If your project does not score high enough to receive the larger award, would you like to have your project considered for the lower level of grant funding? Yes☐ No☐

*If you would like to be considered for a lesser and second choice amount, your organization must still be able to complete the project as described and within the 24-month timeline without scaling back. Your organization must have the ability to get the additional funding needed to make up the delta.

If your organization can still complete the project with the second choice amount of funding, initial this box: ☐

Grant Funding Request Total Project Cost: Cash Match from Applicant: Cash Match from all Partner(s): Non-Cash Match Value: Grant Funding Request (1st Choice): (2nd Choice):

Please note: Funding decisions are at the discretion of the Utah Outdoor Recreation Grant Review Committee based on review of the overall budget and project. For successful proposals, the Utah Outdoor Recreation Grant Review Committee reserves the ability to award, all or a portion, of the grant request.

Part One: Project Summary for the Utah Outdoor Recreation Grant

Part 1.1:

Tell us About Your Project

This section will provide the applicant an opportunity to full explain their project and its value to the community.

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Project Summary –this is where you want to give the evaluators your very best pitch! 19. Project Abstract: Please provide us with your elevator pitch and a concise description of the infrastructure project the Utah Outdoor Recreation Grant would fund. (2-3 sentences)

20. Project Description: Explain your project as completely as you can. If it is a trail, please add details such as trail mileage, width, type of surface, users (bike, hike, horse) etc.

Community Need and Project Value

21. Describe the Community in Which You Live: Describe the community/neighborhood/recreation need that the project will serve. What makes your community unique? If there are few recreational amenities, please explain.

22. What is the problem that this project will address? Explain the existing outdoor recreation problem(s) in your area (later, you will explain how this project will solve or improve it). You may elaborate on the residents’ requirements or goals of the community. Provide a clear problem statement.

Part One: Project Summary for the Utah Outdoor Recreation Grant

23. Measuring the Need for the Project: The best source of knowledge for what type of recreation the community needs or desires is the citizens who will benefit from it. Were public meetings and/or surveys conducted to determine which local issues contribute to lower outdoor recreation participation and decide on an outdoor infrastructure project that would improve it? Please provide a summary of the public feedback about this project.

24. Local or Area Demand for the Project: What recreational user groups, local clubs or youth teams (such as high school mountain biking teams, equestrian clubs, Nordic teams, etc). will the project benefit? Provide estimates for each of the expected user groups.

25. Improved Recreational Opportunities: Describe how this project will improve outdoor recreation opportunities for youth, minorities, veterans, people with disabilities and/or low-income families for whom serious recreational deficiencies might exist?

Part One: Project Summary for the Utah Outdoor Recreation Grant

Part 1.2:

Project Readiness

Note: Projects should be mature enough in planning that they can be completed within 24 months of the contract award date in late 2018. If not, they will be disqualified and no funds will be awarded. If the project is to be constructed on federal lands, the project should have already gone through an environmental planning process such as NEPA. The UORG Review Committee prefers shovel-ready projects.

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Project Readiness and Schedule 26. Project Timeline: What is the approximate schedule for your project? When will it be ready for construction and when will it be complete? What design work has been done on the project to date (E.g. engineered plans or conceptual drawings, etc).? Note that you will be downloading the UORG Infrastructure Project Timeline Template and completing it. You will upload and attach a completed copy to the application in Section 2.

27. Project Planning Details: Have engineering or conceptual designs been done on the project or is there still work to be done? If work is still necessary, please explain in detail.

28. Permit Status: List any permits or environmental documentation that is required to construct the project and the current status of obtaining these permits.

29. Property Ownership: Is the property on which the project will be constructed under control of the applicant? If not, what contracts, easements and agreements have been made between the property owner and the applicant?

30. Long-Term Maintenance: Who is the entity which will be responsible for the long-term maintenance of the infrastructure and what is their estimate of the annual maintenance costs once the project is complete? (Helpful hint: in developing your estimate, it is important to consider both routine costs such as labor, materials, utilities and equipment but also periodic repairs).

Part One: Project Summary for the Utah Outdoor Recreation Grant

Economic Development 31. Support for Local Economic Development: What is the PRIMARY economic development need that this project will serve? Check ONE:

Increase tourism in the area Increase spending on outdoor equipment locally

Attract or host events Increase local seasonal jobs Urban redevelopment Increase local full time jobs Community improvement Help attract businesses to area Increase nearby property values Increase general consumer

spending in the area

32. What is the SECONDARY economic development need that this project will serve? Check ONE:

Increase tourism in the area Increase spending on outdoor equipment locally

Attract or host events Increase local seasonal jobs Urban redevelopment Increase local full time jobs Community improvement Help attract businesses to area Increase nearby property values Increase general consumer

spending in the area

33. Explain how the project will bring the area economic benefits you have identified in the previous sections:

34. If applicable, describe how the project fits into long-term plans to increase visitation to the area and/or to increase the potential for attracting growth and retention of residents.

35. How many new projected full-time jobs will the construction of the infrastructure create? (Full-time is at least 30 hours/week)

36. How many new projected part-time jobs will the construction of the infrastructure create? (Part-time is less than 30 hours/week)

37. How many new projected seasonal jobs will the construction of the infrastructure create? (Seasonal jobs are only a portion of the year)

Part One: Project Summary for the Utah Outdoor Recreation Grant

Part 1.3:

Recreational Access and Value ADA Accessibility: Grant recipients must comply with the Americans with Disabilities Act (ADA) in the design and construction of recreation facilities and developed outdoor areas. Note: Your project may or may not have to comply with ADA codes, but we cannot legally advise you as to whether ADA applies to your project. Please seek proper legal counsel to answer your questions in that regard. The following guidelines will help you design your facilities

ADA Accessibility Guidelines for Buildings and Facilities: (http://www.ada.gov/2010ADAstandards_index.htm)

Final Accessibility Guidelines for Outdoor Developed Areas: (https://www.access-board.gov/guidelines-and-standards/recreation-facilities/outdoor-developed-areas/final-guidelines-for-outdoor-developed-areas)

ADA Certification: (http://www.ada.gov/certcode.htm)

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38. Is this project going above and beyond ADA requirements? If so, how?

39. Are you planning on charging fees? What fee will the public be charged to access this amenity? (If there is no fee for the public to use the infrastructure, enter a value of $0.00) : _________________

Part One: Project Summary for the Utah Outdoor Recreation Grant

Recreation Value 40. Outdoor Recreation Value Assessment for Project: What is the PRIMARY outdoor

recreation activity this project will support? Check ONE:

Hiking Kayaking/Canoeing Trail running Hunting (all types) Backpacking Archery (recreational) Camping Fishing Hammocking Wildlife watching/Bird watching Mountain Biking/BMX Recreational or Road Cycling Equestrian Stand-Up Paddle-boarding Climbing/Bouldering River rafting OHV Recreation Motorized Boating Snowmobiling Sailing/Water sports Multi-ability oriented Swimming/Snorkeling Child-oriented/Nature Play Outdoor Sports Racing Venue Nordic skiing Skating (inline) Telemarking/Downhill Skateboarding Skiing/Snowboarding Other Outdoor Recreation Snowshoeing Other Winter Recreation Multi-Use Trail

41. Outdoor Recreation Value Assessment for Project: What is the SECONDARY outdoor recreation activity this project will support? Check ONE:

Hiking Kayaking/Canoeing Trail running Hunting (all types) Backpacking Archery (recreational) Camping Fishing Hammocking Wildlife watching/Bird watching Mountain Biking/BMX Recreational or Road Cycling Equestrian Stand-Up Paddle-boarding Climbing/Bouldering River rafting OHV Recreation Motorized Boating Snowmobiling Sailing/Water sports Multi-ability oriented Swimming/Snorkeling Child-oriented/Nature Play Outdoor Sports Racing Venue Nordic skiing Skating (inline) Telemarking/Downhill Skateboarding Skiing/Snowboarding Other Outdoor Recreation Snowshoeing Other Winter Recreation Multi-Use Trail

Part One: Project Summary for the Utah Outdoor Recreation Grant

42. Describe how this infrastructure would be a recreational draw in your area.

43. If it is a trail project, does it connect two or more significant existing trails? N/A ☐ Yes ☐ No ☐

Project Partners 44. Does this project have partnerships? Describe any coordinated partnerships among various groups who are supportive of this recreation infrastructure (federal agencies, state agencies, local governments, non-profit groups, community volunteer groups, etc.)

45. Are any of your partners providing this project with funding? If so, how do you have commitments on receiving that funding? (If you will find out that you will receive that additional grant funding shortly after the deadline, please let us know).

Part 2: Attachments Needed for Utah Outdoor Recreation Grant Application

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The applicant should attach needed letters of support, maps, permits, engineering designs, MOU’s and other such documents. Some forms, such as the timeline template, project budget spreadsheet or the statement of responsibility document can be downloaded from the grant website. Individual attachments should next exceed 20 MB. Maps And Design Plans

You will need to provide two maps: a location map and a recreation site map or conceptual drawing of the project site.

☐Required: One map should show the location of the project within your community and should identify the main roads in the community that provide access. It should also note what infrastructure surrounds it. If it is a trail, it should show how it links to other recreational amenities or other trails (if applicable). ☐Required: The second map should show a recreational site plan or conceptual drawing that includes enough detail to determine design details such as orientation and layout of the project itself. ☐Highly recommended: Conceptual Designs. If engineered plans or conceptual designs have been completed, please provide copies.

Letters of Support and a Statement of Responsibility

You will need a few letters of support for the project from partner agencies or organizations as well as an official statement of responsibility from the entity who will take on the long-term responsibility for the infrastructure maintenance.

☐Required: One of the letters of support for the project should be from the local tourism office or economic development office with a ballpark estimate of the economic impact of the proposed infrastructure project. Will the infrastructure help to attract tourists or residents? If the focus of the project is on increasing area visitation, it would be helpful to know if the tourism office will be helping to market the new infrastructure.

Part Three: Attachments for the Utah Outdoor Recreation Grant

☐Required: The project should have a statement of responsibility for the long-term maintenance and responsibility for the built infrastructure from the organization or agency that will be committing to that. ☐If applicable: Letters of support from project partners. If the applicant has no partners for the project, then this is not a requirement. ☐Highly recommended: Letters of support from the local community can help to underscore the importance of the infrastructure to the community. As each project is so different, we leave it to each applicant to help build the case for why their project should receive grant funding. The applicant should reach out to appropriate organizations, businesses or entities for some strong and individualized recommendations showing support for the project. Please note that members of our grant advisory committee cannot write letters of support.

Financial Documentation

☐Required: The project budget spreadsheet. There is no accompanying narrative, so it is important that you fill in as many details as possible into the budget spreadsheet. Download a copy of the spreadsheet on the webpage. There you will find the blank form and examples of how to fill out. Then save it as a PDF and upload it in the attachments section on Salesforce. ☐If applicable: Provide written confirmation of donations from financial partners or other sponsors who will be providing cash or in-kind donations for the construction of the project. This information can be included a letter of support from financial partners or contributing sponsors.

Timeline

☐Required: The project timeline. Download a copy of the spreadsheet on the webpage. There you will find the blank form and examples of how to fill out. Then save it as a PDF and upload it in the attachments section on Salesforce.

MOUs, Easements, Environmental Documentation and Special Permits

☐If applicable: Special Permitting. Some projects require special permitting depending on the area in which the project is being constructed. The federal permitting process can take well over a year, so the applicant should have procured these permits prior to applying. The sage grouse documentation from the Utah Department of Wildlife Resources (DWR) will take a couple of weeks or more, so it is best to check with the DWR early on in the grant process to get it in time. ☐If applicable: Land Owner Agreement(s): If the property is fully owned and managed by the grant applicant such as a local or tribal government, then such an agreement is not needed. But if the grant applicant is building on land managed or owned by another entity, they will need to attach a copy of the MOU or similar contractual agreement.

Part Three: Attachments for the Utah Outdoor Recreation Grant

☐If applicable: Private property: If you have a trail that will go through private property, you’ll need to provide a copy of a Memorandum of Understanding with the landowner, Grant of Easement, copy of a lease or other relevant documentation. ☐If applicable: Public Property: If your project is being built on public land, provide a copy of the agreement with the appropriate land manager. Additionally, we HIGHLY recommend that if this project or trail is being built on public land that the local land manager (e.g. of the BLM, National Forest Service, etc.) is one of the active project partners.

Federal Permits

If the project is being built on federal land or within the country’s navigable waters, you will need to provide the appropriate federal permits and documents such as:

☐If applicable: NEPA Documentation, as needed for projects on or crossing federal lands. ☐If applicable: Permit from Army Corps of Engineers, as needed for river or lake projects. ☐If applicable: Documentation from the Utah Department of Wildlife Resources (DWR) may be needed if the project is in a special management areas for a sensitive species such as the Sage Grouse.* The sage grouse documentation may take a couple of weeks to receive from DWR, so please check with them early on in the process to get it in time.

*If needed for your project, please provide the appropriate documentation from DWR if the project will be constructed in special management areas for a sensitive species such as the sage grouse. Link to online DWR Sage-Grouse Management Area (SGMA) map: http://utahdnr.maps.arcgis.com/apps/Viewer/index.html?appid=0ed5494214cc4ea98b614a72477fe67b If the project is in a SGMA, the project proponent should coordinate with the Utah Division DWR to make reasonable accommodations to avoid, minimize or mitigate the impacts to greater sage grouse and their habitats. Other examples of sensitive species in Utah include prairie dogs and desert tortoises. Please contact Sarah Lindsey of DWR (sarahlindsey@utah.gov) for inquiries regarding all species for projects within SGMA’s. She will coordinate with DWR biologists in the appropriate areas. If the project is NOT within an SGMA and there are no other sensitive species in area, you do not have to contact the DWR.