2018 accomplishment report · 2019. 8. 15. · 2018 accomplishment report submitted in compliance...

COMMISSION ON APPOINTMENTS

2018 ACCOMPLISHMENT REPORT

Submitted in compliance with the COA requirement for the preparation

of an audit report on the Commission on Appointments for CY 2018

Compiled and Prepared by the Information and Planning Service (IPS)

January 2019

1

PROGRAM 1. REVIEW OR CONFIRMATION OF APPOINTMENTS SUBMITTED TO THE COMMISSION

SUMMARY OF MAJOR OUTPUTS

Received Presidential Appointments and Nominations

(includes reappointments / re-nominations and

adjustments/re-adjustments) 740

Confirmed Presidential Appointments and Nominations

349

Unacted Presidential Appointments and Nominations

391

Retired/expired/withdrawn Presidential Appointments and

Nominations

0

Caucus en Banc /Plenary Sessions Held

13

Committee Meetings/Public Hearings Held

27

2

STATUS OF ACTED PRESIDENTIAL APPOINTMENTS/NOMINATIONS FOR THE YEAR 2018

OFFICES/DEPARTMENTS APPOINTMENTS/

NOMINATIONS.

RECEIVED

RE-APPOINTMENTS/

RE-NOMINATIONS

RECEIVED

CONFIRMED UNACTED PENDING/

Withdrawn/

Retired prior to

CA Action

1. CABINET SECRETARIES:

Dept. of Agrarian Reform 1 1 1 1

Dept. of Tourism 1 0 1

Dept. of Health 1 1

Dept. of Foreign Affairs 1 0 1

Dept. of Interior & Local

Government

1 0 1

Dept. of Justice 1 0 1

Dept. of Information Communication

Technology

1 0 1

Dept. of Social Welfare &

Development.

1 0 1

SUB-TOTAL 7 2 5 4 0

2. CIVIL SERVICE COMMISSION

Commissioner 1 0 1

SUB-TOTAL 1 0 0 1 0

OFFICES/DEPARTMENTS

3. COMMISSION ON ELECTIONS

Chairman 2 1 1

Commissioner 3 1 3 1

SUB-TOTAL 3 3 4 2 0

4. COMMISSION ON AUDIT

Commissioner 1 0 1

SUB-TOTAL 1 0 1 0 0

3

OFFICES/DEPARTMENTS

APPOINTMENTS/

NOM. RECEIVED

RE-APPOINTMENTS/

RE-NOMINATIONS

RECEIVED

CONFIRMED

UNACTED

PENDING/WITHDRAWN/

RETIRED PRIOR TO CA

ACTION

5. DEPARTMENT OF NATIONAL

DEFENSE

a> General 1 0 1

b> Lieutenant General 5 2 4 3

c> Vice Admiral 2 0 2

d> Major General 23 4 19 8

e> Rear Admiral 1 2 2 1

f> Brigadier General 59 27 53 33

g> Commodore 7 4 7 4

h> Colonel 151 252 140 263

i> Captain 14 21 14 21

SUB-TOTAL

263 312 242 333 0

6. DEPARTMENT OF

FOREIGN AFFAIRS

a> Ambassador 13 3 11 5

b> Chief of Mission, Class I 10 2 9 3

c> Chief of Mission, Class II 14 2 14 2

d.>Career Minister 22 7 22 7

e> Foreign Service Officer, Class I 22 16 22 16

f> Foreign Service Officer, Class II 18 18 18 18

g> Foreign Service Officer, Class III 1 0 1

SUB-TOTAL 100 48 97 51 0

GRAND TOTAL

375

365

349

391

0

4

OFFICE OF THE SECRETARY

ACCOMPLISHMENT REPORT

January to December 2018

PROGRAM

SUB-PROGRAM

ACCOMPLISHMENT

General

Administration

and Support

Services

Administration Affairs

Operations /Legal Affairs

Security Affairs

External Affairs & Relations

Over-all direction, administration, management and supervision of the various CA Secretariat services.

5

INFORMATION & PLANNING SERVICE



PROJECT/S

SUB-PROJECTS

ACCOMPLISHMENTS

I.1Public Information

Project

Publication of presidential appointments

and nominations and production of the

CA Newsletter and other Information

Materials

Provision of information assistance in

Committee Meetings, Caucus/ Plenary

Photo & video coverage of CA activities

and special events

Publication of announcements re presidential appointments/nominations in newspapers (39) and

over PTV 4

Prepared and transmitted Indorsements and Certificates of Publications (43)

Produced press/photo releases (14)

Content management of the CA Website

Published three (3) issues of the CA Newsletter

Attendance in and coverage of committee hearings (27), caucus and plenary sessions (13)

Photo and video coverage of all CA activities; printing of photos and updating of photo

albums/digitization of photos (scanning, uploading and filing); preparation of video presentations

I.2 Planning &

Monitoring Project

Provision of CA Secretariat Planning

Services

Reviewed and consolidated the Office Performance and Commitment Review (OPCR) of the

different services/offices for 2018(1st sem. and 2nd

sem.)

Reviewed and consolidated the Annual Accomplishment Reports of the different services/offices

for FY 2017 for submission to the COA-Resident Auditor

Prepared documents and provided logistics and technical support for the CA Secretariat Planning

& Budgeting Conference

Prepared documents and provided logistics and technical support for the GAD Planning &

6

Monitoring of CA Secretariat OPCR

submissions

Staff Development

Special Project

Administrative & Clerical Services

Budgeting Conference

Membership to the Performance Management Team, GAD Focal Point Committee, GAD TWG

and Secretariat

Provided secretariat services and technical staff support to the Performance Management Team,

GAD Focal Point Committee and GAD TWG/ Secretariat

Prepared and submitted the 2019 CA GAD Plan and the 2017 GAD Accomplishment Report

Attended and participated in GAD and special committee (Anniversary and Christmas) meetings

on various schedules

Attended the different GAD activities on various schedules

Prepared various documents/ reports required by DBM

Prepared the necessary planning reports/documents required by the CA Secretary

Prepared and submitted the Agency Performance Measures to DBM

Monitored the OPCR submissions by the different services

Provided coaching/mentoring services

Attended various trainings/seminars conducted by the office and other agencies (DBM, PCW,

CSC, COA, etc.)

Assisted in the article write-ups, preparation and publication of the CA newsletter and the

conduct of other special projects

Updated and maintained the IPS filing system

Routine clerical and administrative support services

7

OFFICE OF THE DEPUTY SECRETARY FOR LEGAL AFFAIRS (ODSLA)



SUB-PROGRAM

PROJECTS

ACCOMPLISHMENTS

1. Operations/Legal

Affairs

Profile & Background Investigation

Project (ARIS)

Office Automation Project (DBLS)

Records Management Project(DBLS)

Library Management Project(DBLS)

Legal Services Project(LS)

Confirmation Staff Support

Project(TSS)

Provided over-all direction, management, supervision and implementation of the following

projects:

a. Profile & Background Investigation Project

b. Office Automation Project

c. Records Management Project

d. Library Service Project

e. Confirmation Staff Support Project

Attended, supervised and coordinated the scheduling of committee hearings (27), caucus and

plenary sessions (13) total = 40

Following are the activities/tasks and accomplishments of the Services under the Office of the Deputy Secretary for Legal Affairs (ODSLA).

8

APPOINTMENTS REVIEW AND INVESTIGATION SERVICE (ARIS)



PROJECT

SUB-PROJECTS

ACCOMPLISHMENTS

1.1 Profile and

Background

Investigation

Conduct of background

investigation on presidential

appointees and nominees.

Review, evaluation and analysis of

the documentary requirements

submitted by appointees and

nominees

Provision of staff support during

Committee hearings, as well as,

caucuses and sessions of the

Commission

Prepared the Profile and Investigation Reports (PIRs):

- Cabinet Secretaries/Constitutional Offices - 12

- AFP Officers – 256

- DFA Officials –102

- Total - 370

Reviewed/evaluated the documentary requirements submitted by:

- Cabinet Secretaries/Constitutional Offices –12

- AFP Officers - 256 (includes 4 officers who were promoted twice within the year)

- DFA Officials -102

- Total- 370

Note: out of 378 appointees/nominees, only 370 submitted complete documentary requirements

Provided/extended staff support in the conduct of:

- Caucus /Plenary –13

- Committee hearings – 27

- Total no. of meetings – 40

9

Others

- Networking/establishment and strengthening of linkages with various government agencies

relative to the conduct of background investigation

- Continuing improvement of the format/substantive contents of the Profile and Investigation

Reports

- Continuing development/updating/maintenance of the ARIS profile information and

confidential report computer database operating systems

Confidential Report based on the build-up of newspaper articles, confidential and

case information

ARIS Profile Information System

- Attendance in meetings/briefings to discuss issues concerning the operations of the Legal

Department

- Continuing improvement of the records management/filing system of the Unit

- Attendance and participation in special events: CA Gender and Development/Team-

building, Senate Mini Olympics, CA 30th

Anniversary Celebration, Fun Run (Civil Service

Commission), CA Senior Citizens out-of-town trip, End VAW now, CA Family Day, CA

Annual Yuletide Celebration

- Attendance in special committees: Gender and Development

- Conduct of regular Service Staff Meetings

10

DATA BANK AND LIBRARY SERVICE (DBLS)



PROJECT

SUB-PROJECTS

ACCOMPLISHMENTS

1.2 Office Automation

Enhancement and Maintenance of Local

Area Networking (LAN)

Development and Enhancement of

Database System

Information Technology (Electronic Data Processing)

- Conducted Preventive and Maintenance-Procedure on CA LAN Server and LAN Database

System

1. Trouble shoots: 18

2. Cleaned: 7

3. Installed software: 14

Enhanced/Improved existing database systems:

- History of acted appointees/nominees

- Pending appointees/nominees

- Monitoring of CA membership

- Attendance of CA members

- Incoming documents

- Outgoing documents

- Status of documentary requirements

- Meetings conducted

- Personnel Information

CA Clinic, PhilHealth form

- Legal

- Library Information system

- ARIS

- Data transfer based on action made by CA, dates acted, etc.

- DBLS Supplies Monitoring System

- CA Training Profile Database System

11

Trains/orients users on how to use:

1. Newly developed database systems

2. Newly installed software/drivers

Assesses and evaluates IT products for

Office acquisition

Updating of existing database files

- Data Imaging

- Payroll Envelopes (Cash Section)

Conducted orientation on the following:

1. Local Area Network (LAN) Database Systems

- - All Units/Services

Submitted assessment and evaluation reports on:

1. Result of inquiry with agency/company concerned

2. Installation of broadband lines

3. Installation of computer hardware peripherals

4. Provisional member of BAC in Ad Hoc Committee

Updated the following database files:

- Appointees/nominees master file

- Nominees/appointees executive summary

- CA membership

- CA members’ attendance

- Meetings conducted

- Committee membership

- Incoming documents

- Outgoing documents

- Sex Disaggregated Database of Confirmed Appointees/Nominees

- Status of Documentary Requirements

- Directory of Appointees/ Nominees

- Archive

- Library database files

- I.T. materials and manuals

- TSN, Minutes and Journal

- Master tapes

- Office Issuances

- DBLS Supplies Monitoring System

- CA Training Profile Database System

- Data Imaging

12

PC Maintenance

Conversion of physical records into

digitized format

Maintenance of the CA Website and

enhances Web page designs

- Payroll Envelopes (cash section)

Regularly updated other computer files and maintained back-up

Printed listings and statistics from the database systems:

- CA Membership

- Confirmed/Pending Appointees/Nominees

- Referred and Published Appointees/Nominees

- Summary of Appointments

- History of Appointments/Nominations

Conducted preventive maintenance/trouble shooting services on all CA computer units

1. Trouble Shoots: 837

2. Cleaned: 46

3. Installed Software: 58

DBLS has converted several physical documents into digitized format with a total of

66,329GB disk space used:

a. Doc. Req. – 91,046 pages

b. Appointments (for the years 2014 and 2015) – 858 pages

c. TSN/ Minutes/ Resolutions – 3,656 pages

CA Website and Web page are maintained, enhanced and updated:

- CA Web migrated its template to the latest version of Government Website

Template (GWT)

- Updated the following:

CA Members and Committee Membership form of 17th

Congress

Press releases after committee meeting

Appointments/Nominations Released

Statistics of pending and acted nominations

Committee Meetings

Confirmed appointments/nominations after plenary

13

1.3 Records Service

Upload PDF files/scanned documents to

CA Members’ iPad

Email notice of meetings to CA Members

Records Management

Update BAC, GAD and administrative matter/s

Uploaded the following documents during committee hearings:

- Notice of meetings – 40

- PIR – 706

- Doc. Req. – 706

- TSN – 40

- Journal – 13

- Minutes – 27

- Order of Business – 40

- Scenario during Committee Meeting – 27

- Scenario during Plenary – 13

Emailed notice of meetings to CA Members – 40

Physical Documents

1. Received appointments/nominations and re-appointments/re-nominations from the

President (740)

2. Received, recorded, sorted, collated and filed all documents submitted by Commission

members, appointees/nominees, oppositors, etc. (706 documents)

- Additional documents to oppositions – (2)

- Documentary Requirements – (364)

- Extension to Submit Doc. Req. – (5)

- Lacking Documents – (115)

- Opposition – (24)

- Other documents – (9)

- Reply to Opposition – (9)

- Waiver for non-appearance in Committee Hearing/Caucuses/Plenary – (36)

- Endorsement – (142)

3. Prepared, sorted, collated and released outgoing documents for CA members, nominees,

14

Provision of documents/ reports from

database

oppositors, etc. (2,004 documents)

a. Indorsement/Certificate of Publication – (384)

b. Notice of Meeting – (457)

c. Other Documents – (96)

d. Referral – (566)

e. Report to Malacañang – (7)

f. To Submit Additional Documents – (1)

g. To Submit Documentary Requirements – (339)

h. Certificate of Confirmation – (154)

4. Assigned file code to individual documentary requirements submitted by

nominees/appointees (512)

5. Rendered assistance during committee meetings, caucuses and plenary sessions by

providing required information/data and by bringing necessary documents to the venue.

a. Committee Meetings – (27)

b. Caucus/ Plenary – (13)

6. Received, assigned numbers and disseminated office orders, special orders, policy orders,

office circulars and memoranda to Service/personnel concerned.

a. Office Order – 5

b. Policy Order – 7

c. Special Order – 42

7. Disseminated incoming documents to the Office of the Secretary, Service/s. (706)

8. Retrieved and provided information/data needed/required by CA members/staff and CA

secretariat officers/staff.

9. Provided Technical Support Service (TSS) with information on documents submitted and

released re: appointments/nominations/oppositions.

10. Provided concerned units with computer generated reports on:

a. List of Pending and Acted Appointments

b. Statistics on Pending and Acted Appointments

15

Administrative and Clerical Staff Support

c. Summary/Status of Appointment

d. Other form of reports that were required from DBLS

11. Received fax messages from Commission Members, appointees/nominees, oppositors,

etc. and disseminated the same to concerned services/personnel.

12. Rendered assistance to appointees/nominees in the submission of their documentary

requirements

13. Entertained calls from CA members staff, appointees/nominees, oppositors, etc. and

provided them with data/information requested which are not confidential in nature.

14. Returned original documentary requirements of confirmed appointees/nominees. (151)

15. Provided data regarding appointments/nominations for encoding.

16. Reviewed documents on file and segregated documents for disposal/shredding

17. Prepared transmittal form for the transmittal of the documentary requirements to the

CA members submitted by appointees/nominees.

18. Verified and reviewed encoded data in the computer as against the physical records.

19. Prepared status reports every end of the session for ready reference.

20. Coordinated with ARIS regarding status of documentary requirements received.

21. Double checked the completeness and accuracy of the CA report to Malacañang

relative to CA action on the appointments/nominations received.

22. Sent Notice of Meetings to the Commission members through fax.

23. Reproduced documents required.

24. Reviewed documents on file and segregated documents for disposal/shredding.

25. Shredded and disposed excess documents accumulated during the 2nd regular session

16

1.4 Library Service

Library Management

of 17th

Congress.

26. Monitored DBLS office supplies:

- Requisition and Issues (RIS) -28

27. Prepared Memorandum report on DBLS:

a. 2018 Operating Budget

b. Work Program

c. Prepared DBLS Personnel IPCR, Professional Development Chart

d. Monitoring and Coaching Chart

e. Recommendation on I.T. requirements of the Office

f. Accomplishment Report

g. Other reports that were required from DBLS by the management

1. Inventory and inspection of library collection

2. Prepared Subscription Receipt (SR) –2

3. Received and recorded various library materials – 41 serials

4. Labeled and covered library collection –41 serials

5. Circulation of library collection – 51 books

6. Assisted clients –

a. Clearance- 49 clients

b. Research – 18 clients

Others

CONFIRMED: 349 Appointees/ Nominations

LEGAL SERVICE (LS)

17



PROJECTS

SUB-PROJECTS

ACCOMPLISHMENTS

1.5 Legal Services

Preparation of legal opinions/studies

Review and evaluation of lease

contracts, service contracts and HMO

contracts

Evaluation of complaints/oppositions

against presidential appointees/nominees

and their answers thereto;

Preparation of the proposed amendments

to the CA Rules and its Standing

Committees

Legal assistance to administrative/ court

cases

Provision of technical support to

Members during Commission

/Committee meetings

Prepared legal opinions/studies (19)

Prepared and reviewed contracts and other legal documents (16)

Prepared summary of oppositions against appointees/nominees, as well as their

answers thereto (17)

Prepared letters/ communications and memoranda (8)

Conducted legal research

Provided technical support to CA members during Commission/ Committee meetings

Provided legal advice and services re: personnel or administrative matters

Submitted articles for CA Newsletter (3)

TECHNICAL SUPPORT SERVICE (TSS)

18



PROJECTS

SUB-PROJECTS

ACCOMPLISHMENTS

Technical Support

Service -Provides

Technical support

services to the

members of the

Commission on

Appointments

Preparations and productions of

documents that are needed in the

confirmation process (before,

during and after the

Commission’s Committee

meetings, and Caucuses/Plenary

Sessions and Executive

Sessions):

a) Technical documents

b) Administrative

documents

Technical Support Service (TSS) has accomplished (Outputs and frequency) the following:

Memorandum for the CA Chairman regarding CA’s receipt of appointments/nominations

from the Office of the President – 46

Referral Letters, referring the appointments/nominations to their respective Committees (on behalf of

the CA Chairman) – 51

Letter Requests, requesting appointees/nominees for them to submit their documentary requirements

and/or to update their documentary requirements – 420

Notices –

a. Committee Meetings - 27

b. Caucuses/Plenary Sessions - 13

c. Cancellation/Amendments/postponement/ Resetting – 17

Note: All Committee Members and Commission Members, Appointees/Nominees, Resource

Persons/Witnesses and Oppositors, if any, were furnished with copies of the above-

mentioned documents.

Invitation Letters – inviting appointees/nominees, (for FA and ND appointees/nominees, OPAS, OLA,

JI and Resource Persons are coursed through their respective departments and the document(s) are

considered as one per Committee Meeting/Plenary Session) and Oppositors to attend Committee

Meetings/Public - 48

Transmittal Letters - transmitting oppositions, reply to oppositions, rejoinders, endorsement of

documents or letters intended to Members, waiver of appearances and other pertinent documents to: the

CA Members/Appointees/ Nominees/Oppositiors - 45

19

Note: All Committee Members and Commission Members were furnished with copies of the

above-mentioned documents.

Agenda of Committee Meetings - 27

Order of Business for Plenary Sessions - 13

Note: Committee Chairpersons and Members and Commission Members in attendance and the

particular officers of the CA-Secretariat were furnished with copies of the above-mentioned

documents.

Scenarios (Committee Meetings/Plenary Sessions) – 40

Note: All Committee Chairpersons (for Committees) and Commission Chairman and the Majority

Floor Leader and the particular officers of the CA Secretariat (for Plenary) were all

furnished with copies of the above-mentioned documents.

Transcripts of Stenographic Notes: Committee Meetings, Executive Sessions/ Caucuses/Plenary

Sessions/Bids and Awards Committee Meetings and TSS Meetings, re: Confirmation Flow Process and

other meetings – 53

Committee Resolutions - 19

Minutes of Committee Meetings - 27

Journals – 13

Letter Requests, addressed to the Senate Secretary (asking permission for the use of CA

meetings/sessions in any of the Senate hearing rooms, like: Tañada, Sumulong, Pecson, Padilla rooms

and the Senate Session Hall) - 19

Letter Requests for the CA Members to submit to the CA Secretariat their elective positions, like CA

Chairmanship, Vice Chairmanship and Membership to the CA Standing Committees – 0

20

Certification of Confirmation/Consent – 19

Confirmation Certificates – 349

Report to the President – 7

a. Confirmed and/or appointments/nominations that were given consent of by the CA

during its Plenary Sessions

b. Unacted/bypassed appointments/nominations

Note: Copy furnished the CA Chairman and Members and all appointees/nominees with copies of the

reports.

Oath of Office of New CA Members - 2

Accomplishment Report for 2017 - 1

Others Letters – 31

TSS Staff Informal Meetings - 1

Director with the Assistant Service Chief, Committee Secretaries, SMOs and the Admin Staff – on

Committee assignments and preparation of pertinent documents.

OFFICE OF THE DEPUTY SECRETARY FOR ADMINISTRATION (ODSA)

21



SUB-PROGRAM

PROJECTS

ACCOMPLISHMENTS

2. Administration

Affairs

1. Fiscal Accounting Management

2. Budget Management and

Administration

3. General Service

4. Human Resource Management

Utilization

5. Human Resource Welfare and

Development Project

6. Human Resource Development

Project

Provided over-all direction, management, supervision and implementation of the following projects:

a. Fiscal Accounting Management

b. Budget Management and Administration

c. General Service

d. Human Resource Management Utilization

e. Human Resource Welfare and Development

f. Human Resource Development

Following are the activities/tasks and accomplishments of the Services under the Office of the Deputy Secretary for Administration (ODSA).

ACCOUNTING SERVICE (AS)



22

PROJECTS

SUB-PROJECTS

ACCOMPLISHMENTS

2.1 Fiscal Accounting

Management

Provision of Financial Reports

Financial Statements and Reports/Schedules

Generated and Submitted to Management, Commission on Audit (COA), and Department of Budget

and Management (DBM) among others, the following:

- Year-end Pre and Post-Closing Trial Balances

- Quarterly and Annual Statement of Financial Position

- Quarterly and Annual Statement of Financial Performance

- Quarterly and Annual Statement of Cash Flows

- Quarterly and Annual Statement of Net Assets/Equity

- Annual Statement of Comparison of Budget and Actual Amount

- Notes to Financial Statements

- Quarterly Schedules as follows:

Schedule of Outstanding Cash Advance

Schedule of Accounts Receivables

Schedule of Due from Officers and Employees

Schedule of Due to Officers and Employees

Schedule of Charges to Accounts Payable

Schedule of Accounts Payables

Schedule of Property, Plant and Equipment

- Monthly trial Balance Monthly Report of Disbursements

- Monthly Bank Reconciliation Statement

- Monthly Aging of Due and Demandable Obligations, Cash Advances

- Monthly Aging of Cash Advances

- Monthly Aging of Accounts Receivables

- List of Due and Demandable Obligations

- Journals

General Journal (GJ)

Cash Receipts Journal

Cash Disbursement Journal (CDJ)

23

Provision of Fiscal Control of

Funds and Resources

Check Disbursement Journal(CkDJ)

- Ledgers

General Ledgers(GL)

Subsidiary Ledgers(SL)

- Quarterly and Annual Report of Salaries and Allowances of the CA Secretary and the Deputy

Secretaries

Other Related Activities

- Data Analysis and entry of financial transactions to the eNGAS Accounting System and

imported files as attachments such as: Payrolls for Salaries, Allowances and Benefits; Office

Supplies Reports, Tax Remittance Advice(TRA) and Liquidation Reports.

- Issued Certificate of Availability of Funds for Purchase Orders and other Contracts

- Prepared Order of Payment for all billed accounts for refunds and payments

- Prepared and submitted Monthly Schedule of BIR Remittances on Government Money

Payments

- Prepared and submitted to BIR Annual Alpha List of Suppliers

- Witnessed the Physical Count of inventory taking of Property, Plant and Equipment and Office

Supplies on Hand

- Reconciled Inventory Reports prepared by the General Service with the Accounting Service

Ledgers

- Facilitated the submission of pertinent required documents to Commission on Audit (COA)

Senate Office, COA Head Office and Department of Budget and Management (DBM)

- Prepared and submitted to COA Action Plan and Status of Implementation of Audit

Observations and Recommendations.

- Pre-audit of Financial Transactions

Performed the following activities:

- Reviewed and evaluated documents supporting Disbursement Vouchers, Liquidation Reports,

Purchase orders and the likes

- Certified the availability of cash for every legitimate expenditure

- Inspected and validated pre and post-repair/s of equipment and motor vehicles, including waste

materials, if any.

- Inspected and validated deliveries of supplies, materials, equipment and motor vehicles, if any

- Reviewed all payrolls submitted/prepared by Human Resource Management Service (HRMS)

24

Payroll Management

Staff Development

- Prepared Notice/s of Obligation Request and Status Adjustment (NORSA) for all adjustments

of excess/under obligations

- Reviewed computations of employees’ overtime claims, First salaries, last salaries and salary

increments

Payroll and Other Mandated Reports

Prepared/accomplished the following:

- Regular bi-monthly payrolls and pay slips

- List/s of Monthly Remittances to BIR, GSIS, HDMF, NHMFC, SANGGKAP, CAWF and

CASEA

- Filled up applicable/required forms of remittances

- Annual Information Return of Income Taxes Withheld on Compensation and Final Withholding

Taxes supported by Alpha Lists of Employees/Payees

- Certificate of Compensation Payment/ Tax Withheld (BIR Form No.2316) of employees

- Reports on Salaries and Allowances received by the Secretary, deputy Secretaries and other

Officers of equivalent rank of the Commission on Appointments

- Employees’ monthly overtime payroll, first salaries, last salaries and salary increments

Other Related Activities

- Prepared Notice/s of Obligation Request and Status Adjustment (NORSA) for all adjustments

of excess/under obligations

- Issued Certificate of Availability of Funds for Purchase Orders and other Contracts

- Prepared documents for remittances of payroll/salary deductions

- Submitted remittances and accompanying schedules to GSIS, BIR, Pag-Ibig, and Philhealth

- Prepared employees’ request for Statement of Net Take Home Pay

- Prepared employees’ request for Certificate of Remittances to GSIS, Pag-Ibig and Philhealth

- Signed and Approved by the Senate President Policy Order No. 018-005 “PRESCRIBING

RULES AND REGULATIONS AND RATES OF ALLOWANCES FOR OFFICIAL

FOREIGN TRAVELS OF MEMBERS OF THE COMMISION ON APPOINTMENTS”

- Prepared and submitted for signature of the Senate President and to COA for concurrence of

Memorandum Circular No.2018-001 “GUIDELINES ON THE GRANT, UTILIZATION, AND

LIQUIDATION OF CASH ADVANCES OF THE OFFICES OF COMMISSION ON

APPOINTMENTS MEMBERS”

Attended the following seminars, training and meetings:

- Updates on Government Procurement Reform Act (RA 9184) & its IRR

25

Administrative and Support

Services

- Implementation of the computerized eNGAS Accounting System

- PAGBA Seminar/Convention

- Laws & Rules on Government Expenditures

- Updates on Value-Added Tax and Percentage Taxes

- PICPA Annual National Convention

- Gender and Development Seminars

- Meetings with GSIS, Pag-Ibig and BIR on new circulars/rulings

Performed the following activities:

- Digitization of Accounting Files, reports and supporting schedules:

Monthly Payrolls, Allowances and Overtime for Secretariat, Proper and Casuals for 2012-

2018

Monthly Allowances of the CA Officers, Secretariat and Proper for 2012 & 2013

Benefits Payroll for Secretariat, Proper & Casual for 2014-2018

Alphalist of CA Employees submitted to BIR, 2013-2018

Monthly Remittances to GSIS, Pag-Ibig, Philhealth, NHMFC er., for 2003-2018

Financial Statements and Reports, for 2013-2017

JEVs and paid disbursement vouchers and supporting documents 2016-2018

- Submitted to the Office of the COA Auditor paid and cancelled Disbursement

Vouchers/Liquidation Reports with accompanying supporting documents.

- Facilitated/Assisted in the preparation of Report of Expenses for the Committees on Gender

Development and Senior Citizens

BUDGET SERVICE (BS)



26

PROJECTS

SUB-PROJECTS

ACCOMPLISHMENTS

Budget Management

and Evaluation

1. Budget Evaluation and Statistics

- Prepares budget proposals for offices of

members.

- Evaluates the budget proposals submitted

by different organizational units.

- Consolidates and submits the approved

proposal to the Department of

Budget and Management.

(Hardcopy and OSBPS)

- Prepares the CA 2018-2019 Operating

Budget based on the guidelines set by the

top management.

- Prepares statistical reports and provides

the same for the Secretariat

- Prepares reports required by the

Department of Budget and

Management.

The Budget Service accomplished the following:

- Assisted, evaluated and prepared the budget proposal of different organizational

units:

Offices of Members: 25

Committee on Accounts: 1

Secretariat: 15 incl. of the office of the Auditor

- Submitted to DBM the CA's 2018 Budget Proposal amounting to P972,181,000.00

last April 19,2018

- FY 2018 Operating Budget amounting to P844,599,186.50 (inclusive of the

Automatic Appropriations for RLIP and 2017 Continuing Appropriations) approved

by the Chairman.

- Draft Operating Budget for 2019 based on Net Expenditure Program released by the

DBM amounting to P791,160,000.00

- Prepared 2019 GAD Budget amounting to 12,454,741.00

- Updated and reconciled statistical reports as basis for the preparation of 2019

Agency Budget Proposal and 2019- 2020 Operating Budget

- Prepared reports:

BP Form No. 201 - FY 2017 Actual Obligations

BP Form No. 201 - FY2018 Current Year Appropriations

BP Form No. 201 - Summary of Obligations & Proposed Programs/Projects

27

- Prepares monthly Disbursement

Program and Financial Plan required by

Department of Budget and Management

as basis for the release of NCA

2. Budget Execution and Control:

- Process and control claims in

accordance with the approved

budgetary levels and program

expenditures.

- Records and numbers claim in the

Obligation Request and Status (ORS)

book.

- Prepares ORS and supporting docs of

monthly MOOE of CA members and

allowances of officers

- Prepares regular Status of Funds (STF)

BP Form No. 201 A - Obligations of Personnel Services (PS)

BP Form No. 201B - Obligations of MOOE

BP Form No. 201D -Obligations of Capital Outlay

BP Form No. 204 - Staffing Summary of Non-Permanent Positions

BP Form No. 205 - List of Retirees for Payment of Terminal Leave and Retirement

Gratuity Bens.

BP Form No. 400 A - Annual GAD Plan and Budget

BP Form No. 400 - Annual GAD Accomplishment Report

BP Form A - MFO Budget Matrix

BP FORM B - Agency Performance Measures

FY 2018Operating Budget

FY 2019 Operating Budget (Preliminary)

Statistical Reports per expense code per Service

Letter requests and other documents pertaining to our Agency budget.

- Prepared reports:

2018 Monthly Disbursement Program for July to December NCA (BED 3)

2019 Monthly Disbursement Program for January to December NCA (BED 3)

- Prepared FY 2019 Financial Plan (BED 1)

- Processed and controlled Obligation Request and Status (ORS) in accordance with

the approved budgetary levels and program of expenditures.

Processed and prepared: 4,823

Office of

Members Secretariat

Personal Services 603 612

M.O.O.E. 1,327 2,265

Capital Outlay 16

TOTAL 1,930 2,893

- Registered/numbered ORS: 4,823

Members Officers*

Monthly MOOE ** 1,187

Allowances 912

28

and expenditures of different costs centers

as basis for top management’s decision-

making.

- Prepares realignment of funds from

existing releases or out of savings

requested at any point during the year.

- Prepares monthly Summary Report of

Allotments and Obligations

- Maintains monthly Registry of

Allotments, Obligations and

Disbursements (RAOD)


Department of Budget and Management

and Commission on Audit. (Hardcopy

and On-line)

- Maintains monthly index of Obligation

request and Status (ORS), Report of

Checks Issued (RCI), Journal Entry

Voucher (JEV), Notice of Obligation

Request & Status Adjustment (NORSA)

- Prepares Monthly Report of

Disbursements

* chief of staff of members

**inclusive of additional MOOE given to members

- Monthly Status of Funds

Personal Services : 15*

Maintenance and Other Operating Expenses : 15*

*Inclusive of 2017STF (Preliminary and Final) and estimated 2018 STF

(December-Preliminary)

- Realigned/utilized funds for other expenses

duly approved by the Chairman inclusive of:

Grant of Additional MOOE of CA members

Grant of 2012 Chairman’s Educational Subsidy per memo approved by the

Chairman.

- 15 Summary Report of Allotments and Obligations (incl. of 3 preliminary and 1 final)

- Maintained monthly Registry of Allotments, Obligations and Disbursements

Personal Services : 12

Maintenance and Other Operating Expenses : 12

Capital Outlay : 12

- Prepared reports:

FY2017SAAODB- By object of Expenditures (FAR 1-A)

FY2017SAAODB (Annex A)

FY 2017Budget Releases & Utilization

FY 2018 Summary Registry of Allotments and Obligations

FY2018 SAAOBD (quarterly/January to September)

FY2017-2018 Quarterly Allotment, Obligations and Balances

Monthly index of ORS, RCI, JEV & NORSA

29

- Prepares pertinent supporting documents

needed in our request for restoration/

augmentation of CA’s 2018 budget.


management.

3. Administrative and Clerical Support Services

- Provided administrative and clerical

support service

- Performs liaison service between CA

and other govt. agencies particularly

DBM.

- Coordinate and consults with other

government agencies particularly DBM

4.Seminars and trainings attended:

Monthly Report of Disbursements

Restored/Augmented P72M to our budget per FY 2018 GAA (RAA.10964)

FY 2017 Accomplishment Report

FY 2018 Service Procurement Plan

FY 2018 Service Work Program

FY 2018 Training Requirements

January to June 2018 OPCR/IPCR and Ratings

July to December 2018 OPCR/IPCR

- Recorded incoming/outgoing documents, encoded, photocopied and transmitted

documents. Maintained, organized and provided files/documents and office

supplies when needed.

- Delivered documents (Budget proposals/letter request and other reports/documents to

DBM and COA. Picked-up GAA, NEP, Circulars, letters and others pertaining to

Agency Budget matters.

- Coordinated with the Department of Budget and Management re: FY2018-2019

Budget of the agency and NCA releases. Likewise, with COA on accountability

reports.

Seminars and trainings attended:

- eNGAS &eBudget System Capacity Building

- Public Service Ethics and Accountability PSEA

- 3rd

PAGBA Quarterly Seminar & Meeting

- 4th

PAGBA Quarterly Seminar & Meeting

- GAD Planning & Budgeting and Enhanced Gender Analysis Workshop

- Visual Basic 6.0 Programming Software

30

GENERAL SERVICE (GS)


31


PROJECT/S

SUB-PROJECTS

ACCOMPLISHMENTS

2.3 General

Services

Procurement and Property Services

Cashiering Services

Procurement Management

Summary Report of Purchase Orders, Job Orders, Purchase Requests and Contracts

for CY 2018

- Total number of approved Purchase Requests (PR): 197

- Total number of approved Purchase Request that were subsequently cancelled: 0

- Total number of approved Purchase Orders served to suppliers: 88

- Total number of Purchase Orders that were cancelled/unused: 6

- Total number of Purchase Orders for Repairs that were approved: 25

- Total number of Purchase Orders for Repairs that were cancelled: 0

- Total number of Contracts that were approved: 4

-

Property Management

- Agency Procurement Request (APR) served: 11

- Inspection and Acceptance Report (IAR) prepared: 122

- Waste Materials Report (WMR) issued: 24

- Property Acknowledgement Receipt (PAR) issued: 64

- Year – End Inventory of Property, Plant & Equipment (PPE): 1

- Year – End Inventory supplies: 1

- Disposal of Unserviceable Equipment: 2

- Processed Requisition and Issues Slips (RIS) of supplies: 282

- Prepared Report of Supplies and Materials issued (RSMI): 128

- Served Requisition & Issued Slips (RIS) from petty cash: 193

- Inventory Custodian Slip (ICS): 307

Checks Prepared

Personal Services (1235) P 209,755,350.21

32

MOOE (3197) P 501,355,945.49

Capital Outlay (11) P 7,252,807.13

Total Checks Prepared (4,443) P 718,364,102.83

Cancelled Checks

- Previously issued but

subsequently cancelled (24) P 434,785.40

- Stale Checks (0) P 0

Total Cancelled Checks (24) P 434,785.40

Reports Prepared

-Advice of checks issued/cancelled (184) P718,364,102.83- submitted daily

-Summary list of checks (12) P718,364,102.83 submitted to DBM every 10th

day

-Reports of checks issued (184) P718,364,102.83- submitted daily

-

-Official Receipts issued (223) P2,717,801.93 - issued upon receipt of payment

-Report of collections and deposits (12) P2,717,801.93 - submitted every end of the month

-Report of disbursements (13) P371,064,264.55- submitted every 5th

day of the month

-Cash disbursements record (13) P371,064,264.55- submitted every 5th day of the month

- Report of accountable forms (12) - submitted every 10th

day of the month

- Cash position reports (50) P718,364,102.83 submitted first hour every Monday of the

week

- Paid Vouchers submitted to Accounting Service (4,971)

P718,364,102.83 - submitted to Accounting Service regularly

33

Maintenance Services

Conducted maintenance services specifically housekeeping, preventive maintenance

and repair

a) Total number of rooms scrubbed: 131

b) Total number of rooms buffed: 148

c) Total number of rooms vacuumed: 31

Provided administrative and support services specifically (a) preparation of vouchers

for fuel and other related products/services (b) preparation of summary of vouchers

for services

Provided messengerial and other support services such as maintenance/ monitoring

of copier machines, mineral water consumption and delivery of newspapers

a. Total number of photocopies (for payment): 398,000

b. Total number of newspapers delivered: 6,617

Provided monitoring of electric consumption and other electrical services

a. Total number of LED bulbs replaced: 109

b. Total Electric consumption: 496,671.31 kilowatts/hr. cost

Provided transport services, acted on all approved vehicle requests

c. Total trip tickets issued: 735

d. Total trip tickets cancelled: 3

e. Total trip tickets used: 732

f. Fuel consumption: 20,553.59 liters (Gasoline/Diesel)

g. Lubricants/oil: 6 liters

h. Total Amount (Fuel and Oil) P1,114,853.83

i. Total kms. 32,051

j. Total Purchase Orders Issued: 563

k. Total Purchase Order Cancelled: 4

l. Total Purchase Order Used: 559

HUMAN RESOURCE MANAGEMENT SERVICE (HRMS)


34


PROJECT/S

SUB-PROJECTS

ACCOMPLISHMENTS

2.4 Human Resource

Management and

Utilization

Recruitment and Selection

Other services (recruitment and staffing):

-Submission of requirements to the DBM and

CSC; preparation of contracts of consultants;

Total manpower complement as of December 31, 2018: 284 employees;

a. Secretariat - 109

b. Casual - 40

c. Proper - 135

Processed the selection for eleven (11) vacant positions and published the same for the

PSB.

Appointments processed:

Original (32), Reemployment (17), Transfer (1), Promotion (6), Re-appointment (44)

renewals – (36)

Number of employees separated from the service:

Resigned - 14

Transfers - 2

End of Term - 49

Retirement - 2

Death - 2

Terminated - 1

End of casual appointment - 2

Vouchers prepared:

Notice of Salary Adjustments - 18

-27 contracts of consultants

-288 authorized positions reported to DBM as reflected on the Personal Services

Itemization and Plantilla of Personnel (PSIPOP 2018)

-145 Honorarium vouchers processed

35

ID applications

Personnel Records Management and

Documentation

-Updated and maintained 201 files for all

active personnel; Preparation of service

records, employment certificates, authority to

travel ID cards printing and verifications of

employment; maintenance and updating of

current HR records and central HR files

including archives of non-active personnel,

DTR and leave application files and

acknowledged files of payrolls

Salary Administration

Leave Administration

* Issued the following:

- Service Records: 253

-Certifications for Employment & Compensation: 205

-Identification cards, application processed, printed and distributed: 141

-Authority to Travel: 74

Vouchers prepared and processed:

o First salaries – 113

o Last salaries – 79

o Regular Salaries – 113

o Rice and Food subsidy – 76

o Additional Grocery – 33

o RTE – 24

o Meal Allowance – 12

o Honorarium – 145

o Overtime - 3

Leave Applications: 2,200

Permit to Leave: 3,826

Daily Time Record Monitored: 281

Leave cards updated monthly: 281

Notice of Salary Deduction: 42

Notice of Infractions served to concerned employees: 6

36

2.5 Human Resource

Welfare and

Development

Employee Welfare Services: (GSIS)

Pre-retirement Services

Implementation of Awards and Incentives

under the Program on Awards and

Incentives for Service Excellence (PRAISE)

Certificate of Leave credits: 18

Certificates of Attendance (CA Secretariat Officers) verified per month: 19

List of DWOP for RETE: 12

Monetization: 67

Terminal Leave Applications: 28

Travel Orders: 6 (non-training/seminars)

Loans approved: 141 Disapproved: 21

GSIS concerns:

o Issuance of statement of account (SOA) – 23

o Retirement Computation – 8

o Tentative computation of Cash Surrender Value – 7

o Maturity claim computation – 1

o UMID card enrollment – 6

o Actual claims: CSV – 11 / maturity – 2 / separation – 2

o Retirement – 3 / Funeral – 2 / Survivorship – 1

o Reconciliation of records: consoloan – 2 / policy loan – 1

o Membership profile – 7 / GSIS clearances – 41

Agency Remittance Advice (forms submitted electronically to update data of employees on

personal records and personnel actions) – 56 forms

Complete staff work of required documents for request of extension of services beyond

retirement age including submission and follow-up with the CSC; Extended services for:

1. Zenaida Comia, LSO III

2. Celso Hilbero, Dir. III

3. Ramon Nghuatco, Dir. III

Loyalty Awardees (length of service):

30 years – 12

25 years – 1

20 years – 10

37

Benefits Administration

Health Services

15 years – 4

10 years – 1

Glass plaques were given to loyalty awardees (30, 25, 20, 15 years)

Certificate frames were given to 10 years loyalty awardees

Additional P10,000 each given to 30 years loyalty awardees

Milestone awards of P30,000 for 3 retirees

Milestone Gold ring and glass plaque for 2 retirees

Conduct of “Salamat, Mabuhay!” tribute to retiring employees:

June 5, 2018 - Dir. Celso Hilbero

Dec. 18, 2018 – Zenaida Comia

Processed all government and institutionalized benefits of the agency following specific

guidelines and generated payrolls for Secretariat and Proper;

Obligation slips and vouchers processed:

Secretariat – 61

Proper – 210

Other transactions covering various committees, trainings, loyalty awards, transport services

and contracts for honorarium of speakers, CSC related activities etc.

Services provided:

Blood pressure monitoring – 172 patients

Blood sugar monitoring – 18 times

Nebulization for Asthmatics – 6 times

Outpatient consultation – 1 time

Hospital Conduction – 9 times

Assistance to Bids and Awards (for HMO selection) and attendance to 3 meetings

Updating of Terms of Reference – 2 times

Requisition of medicine and medical equipment – 1 time

Philhealth enrollment – 95 times

Release of Philhealth Cards/ MDR – 95 times

Enrollment of employees to HMO – 287 times

Filing of reimbursements to HMO – 10 times

HMI ID cards distributed – 287

38

2.6 Human Resource

Development

Workplace Learning and Development or

Training of Employees

Gender and Development

HMO payment processing/ bill verification – 12

Sick leave applications assessed/ logged/ signed – 523

Assisted 92 employees during annual PE – 90

Medical Records disseminated and explained – 90

Estimated total of provided medical services – 614

A total of 102 individual trainings:

January – 1 employee

February – 12 employees

March – 12 employees

April – 9 employees

May – 6 employees

June – 5 employees

July – 2 employees

September – 5 employees

October – 14 employees

November – 31 employees

December – 2 employees

Complete staff work including various memoranda submitted through channels to

obtain approval/ coordinate with institutions/ training provider

Issued Travel Orders relevant to Training – 78

All liquidation reports submitted on time to the Accounting Service

Training records of CA employees updated and maintained

Attendance to all TWG meetings and GAD meetings in preparation for various GAD

activities

Women’s Month Celebration

CA wide live-out seminar on the Role of Men on Women Empowerment

Gender Analysis Workshop

GAD Planning and Budgeting for 2020

Provision, updating and maintenance of sex-disaggregated database of CA employees

39

Senior Citizens Committee (28 members)

Office Decorum

Participation to CSC Activities

Student Internship/Practicum

Special Services (other Special

Assignemtns)

Provision of technical and secretariat support to all SSC meetings and activities

Senior Citizens Learning Activity (March 22-23)

Senior Citizens Learning Visit/ Educational tour (Nov. 13)

Successful conduct of weekly Monday Flag ceremony with complete4 documentation

of attendance

Monitoring of wearing of uniforms with complete documentation

Participation of 40 CA employee-runners during the CSC-Race to Serve Fun Run VII

in September.

Accommodation and administrative support for the practicum services of the

following:

1. Renz Elgin Pugeda (Senior HS Student)

2. Ma. Westphalia Gozon (Senior College Student)

3. Shane Bustillos (Senior College Student)

4. Andrea Janine Barcia (Senior College Student)

5. Camille Evangelio (Senior College Student)

6. Christine Jane Lumbres (Senior College Student)

Documentation and registration support in CA wide events including CA Anniversary

and Christmas celebrations (September and December)

Lead team for services for the CA Family Day (October)

Meal stubs preparation for the four assigned PNP personnel of the CA Secretariat

OFFICE OF THE SERGEANT-AT-ARMS (OSAA)



40

SUB-PROGRAM

PROJECTS

ACCOMPLISHMENTS

4. Security Affairs

Security Services

Provided security/paging services and maintained peace and

order during committee meetings/hearings, caucuses en banc and

plenary sessions and within CA Secretariat offices.

Attendance to committee meetings/hearings, caucuses en banc

and plenary sessions.

Assigned OSAA personnel as Officer of the Day to augment the

PNP personnel at the CA Information Desk.

Legislative paging services

Provided legislative paging services to the following CA

events:

• Committee Meetings/Hearings (27)

• Caucus en Banc

• Plenary Sessions (13)

Serving of vital documents (Subpoenas,

Warrants of Arrests, Invitations, Notices, etc.

* Delivered 2,939 documents requirements of

nominees/appointees, notices of meetings/caucuses/

plenary sessions, letters, subpoenas, etc.) to the

CA Chairman and Members, Nominees/Appointees,

Oppositors, etc. relative to the confirmation of

appointments/nominations.

• Additional documents to opposition (2)

• Endorsement (142)

• Extension to Submit Doc. Reqs. (5)

• Lacking Documents (115)

• Opposition (24)

• Other documents (9)

• Reply to Opposition (9)

• Waiver for non-appearance in Committee Hearing/

41

• Caucus/Pleanary (36)

• Indorsement/Certificate of Publications (384)

• Referral Letters (566)

• Report to Malacanang (8)

• Other Documents (96)

• To submit Additional Documents (1)

• To submit Documentary Requirements (339)

• Documentary Requirements (706)

• Notice of Meeting Released to CA Members, Nominees,

Oppositors and Others ( 457 )

a. Other Security Related

Operations

* Conduct Safety and Seucity Awareness Seminar/

Lectures (2)

* Security Escort/Coverages ( 4 )

OFFICE OF THE DEPUTY SECRETARY FOR EXTERNAL AFFAIRS AND RELATIONS (ODSEAR)



42

SUB-PROGRAM

PROJECTS

ACCOMPLISHMENTS

4. External Affairs &

Relations

Special Events

Special Services

Provided over-all direction, management, supervision and implementation of the following

projects:

1. Special Events Project

a. CA Anniversary

- Prepared Special Order constituting the CA Anniversary Committee 2018

- Prepared budgetary requirements for approval of the Secretary

- Participated four (4) meetings of the AD Hoc Committee

- Participated four (4) planning, organization and coordination of the conduct of the CA

Anniversary Celebration

- Coordinated the physical arrangement of the CA Anniversary 2018

b. CA Christmas Party

- Prepared Special Order constituting the CA Christmas Party Committee 2018

- Prepared the budgetary requirements for approval of the Secretary

- Participated in six (6) meetings of the AD Hoc Committee

- Participated in the planning, organization and coordination of the CA Christmas Party

2018

- Coordinated the physical arrangement of the CA Christmas Party venue

c. Sportsfest Activities

- Prepared Special Order on the Senate Mini-Olympics 2018

- Prepared the budgetary requirements for the approval of the CA Secretary

- Prepared cash advance for the expenses to be incurred during the Senate Mini-

Olympics 2018

- Disbursed funds in accordance with the approved budget

- Liquidated cash advance and submitted it to the Accounting Service

2. Special Services Project

Conducted twenty-seven (27) Committee Meetings/Hearings and thirteen (13) Plenary

Sessions

Identified menu and haute cuisine for the clearance and/or approval of the Secretary

43

Floral Arrangements

Administrative and Clerical

services

Prepared forty (40) food/snack stubs for CA staff and Chief of Staff of CA Members during

Committee Meetings, Caucuses and Plenary

Supervised &monitored the distribution of food for the CA Staff and Chiefs of Staff of CA

Members during CA Committee Meeting/Hearings, Caucuses and Plenary

Provided thirteen (13) floral arrangements for bereaved families of CA members &

employees

Prepared and submitted FY 2019 Proposed Budget Proposal of ODSEAR

Prepared and submitted FY 2019 Proposed Procurement Program of ODSEAR

OFFICE OF THE ASSISTANT SERGEANT-AT-ARMS (ASAA)



PROJECT/S

SUB-PROJECTS

ACCOMPLISHMENTS

1.Security Administration

1.1 Security Services

Maintenance of peace and order in

1.Provision of security and maintenance of peace

and order in the Commission.

1.1 Maintain peace and order at the CA premises

The Office of the Assistant Sergeant-At-Arms (ASAA) accomplished (output

and frequencies) the following:

Provided security/paging services and maintained peace and order.

44

the Commission, provision of

security to the CA members and

personnel as well as to the property

of the Commission and

implementation of security

operations.

and other area of responsibilities

(Hearing/Conference Room, Executive Lounge,

Session Hall, Secretariat Offices)

1.2 Secure/protect the CA Chairman and

Members, and provided assistance during

Secretariat Officials and Employees, Presidential

Appointees/Nominees and Staff, Oppositors and

Witnesses, theft, pilferage and fire.

Attends committee meetings/hearings, caucuses and plenary of the

CA.

1.2 Paging Service

Serves working folders to CA

Members during meetings and to call

and remind Senator CA Members of

the ongoing committee meetings and

hearings.

2.Provision of legislative paging services Provided legislative paging services to the following CA events:

Committee Meetings/Hearings (27)

Caucus en Banc (0)

Plenary Sessions (13)

1.3 Serving of Subpoenas and

Warrants of Arrests, Invitations,

Notices and Other Legal

Documents.

3. Delivery of vital documents to the different

government agencies or offices.

*Delivered 2,939 documents requirements of nominees/appointees, notices of

meetings/caucuses/plenary sessions, letters, subpoenas, etc.) to the CA

Chairman and Members, Nominees/Appointees, Oppositors, etc. relative to the

confirmation of appointments/nominations.

Additional documents to opposition (2)

Endorsement (142)

Extension to Submit Doc. Reqs. (5)

Lacking Documents (115)

Opposition (24)

Other documents (9)

Reply to Opposition (9)

Waiver for non-appearance in Committee Hearing/Caucus/Plenary

(36)

Indorsement/Certificate of Publications (384)

Referral Letters (566)

Report to Malacañang (8)

Other Documents (96)

To submit Additional Documents (1)

To submit Documentary Requirements (339)

Documentary Requirements (706)

45

Notice of Meeting Released to CA Members,

Nominees, Oppositors and Others (457)

4. Other Security Related Operations

* Conduct Safety and Security Awareness Seminar/

Lectures (2)

* Security Escort/Coverages ( 4 )