Erasmus+ 2017 CallOpportunities in the field of Youth

Key Action 1: Learning mobility for young people and youth workers

Key Action 2: Strategic partnerships

Key Action 3: Meetings between young people and decision-makers

November 2016

Key Action 1: Learning mobility for young people and youth workers

Opportunities in Youth under Key Action 1

• Youth Exchanges• European Voluntary Service

(EVS)

Mobility for young

people

• Training and networking for youth workers

Mobility for staff

Key Action 1 Youth What is it?

• 3-24 Months• Budgets vary in range from €2,000 to €300,000• Transnational project – includes sending and receiving

organisations• Can involve Programme and Partner countries neighbouring

the EU • Award criteria differs based on activity type• Simplified eligibility criteria – focus on quality • Promotion of exceptional costs and special needs support to

encourage inclusion and diversity amongst young people

Eligible organisations

• Public body• NGO (CIC, CIO, registered

charities, limited company - no share capital)

• Informal groups of young people aged 13-30

• Private limited company (EVS applications as part of CSR agenda only & Social Enterprises)

Organisations must be based and

registered in the UK

2017 Award Criteria • Relevance, quality and impact • Projects addressing diversity, intercultural and inter-

religious dialogue, common values of freedom and respect for human rights, media literacy of young people developing media literacy, critical thinking skills, and sense of initiative

• Projects that reach out to young people with fewer opportunities including refugees, asylum seekers and migrants

Youth Worker Mobility- what is it?

• Support the professional development of people who work with young people, as a staff or volunteer

• Innovate and improve the quality of youth work across Europe

• Projects should clearly show the impact both on the participants and on the young people they work with

• Variety of training and networking activities possible

Youth Worker Mobility - who and how long?

• Partners: from Programme or Partner country neighbouring the EU (see E+ Programme Guide for list)

• Participants: No age limits. Maximum 50 participants (including trainers, facilitators, leaders) per activity. Each participant should be represented by a respective partner organisation 

• Duration: 2 days to 2 months, excluding travel time (days must be consecutive)

 

Mobility of Young People: Youth Exchange and

European Voluntary Service • Support learners to gain knowledge, skills and

attitudes for improving their personal development and employability in the European labour market and beyond

• Participants with fewer opportunities (e.g. barriers caused by disabilities, educational or economic difficulties, geography, social or cultural differences) are strongly encouraged

Youth Exchange- what is it?

• Allow groups of young people to participate together in a joint programme of activities

• Including: workshops, exercises, debates, role-plays, simulations, outdoor activities etc.

• Ideally designed and prepared by young people before the exchange

• Allow young people to discover and become aware of different social and cultural realities and to learn from each other and reinforce their feeling of being European citizens

• The youngsters participating should be involved in the entire project, from conception to final evaluation. This includes the themes addressed and the planned activities.

Youth Exchange- who and how long?

• Partners: must be from Programme or Partner country neighbouring the EU (see E+ Programme Guide for list)

• Participants: Young people aged 13-30 who are legally resident in a Programme or Partner country

• Group size: The minimum group size per partner is 16 and maximum 60 in total (excluding Group Leaders)• minimum of 4 participants per group• Groups should be balanced in terms of the number of

participants and gender• Group Leaders: Each national group must have a minimum

one Group Leader over 18• Duration: 5-21 days, excluding travel

European Voluntary Service - what is it?

• Voluntary service for young people in a participating country

• Volunteers receive personal learning, task, linguistic and administrative support

• Reinforced by a mentor who will help the volunteer integrate in the local community

• Experiences expected to match the volunteers’ expected learning outcomes

• Not a job substitution or with excessive responsibility

European Voluntary Service- who and where?

Partners: Minimum 1 hosting and 1 sending partner organisation, one of whom should be in the UK (the applicant). All must have valid accreditation Participants: Young people aged 17-30 who are legally resident in a participating country. Maximum 30 volunteers per project 

Venue: in a non-profit organisation (not in their home country). A Partner country volunteer must undertake their EVS in a Programme Country (UK for UK applicants)

European Voluntary Service

– how long?Long term EVS: 2-12 months, excluding travel Short term EVS: 2 weeks-2 months, excluding travel, with 10 or more volunteers on the same activity at the same time, or if group has more young people with fewer opportunities

EVS Accreditation- what is it?

• Pre-requisite for submitting an EVS application• Applications can be submitted at any time. Can apply for

co-ordinating, sending or receiving accreditation via e-form

• Applications must be submitted 6 weeks before application date

• Eligibility checks and organisation validations, followed by assessment, including an interview with the NA staff, to ensure your organisation understands and will adhere to the EVS Charter

• Accredited organisations are published on the European Youth Portal where they can publicise placements for potential volunteers

EVS Accreditation- organisation roles

• Sending: • Arranges pre-departure preparation • Stays in contact with the volunteer during the service

period• Receiving:

• Arranges the tasks (30-38hrs per week), accommodation, food, pocket money, provides mentor, assists with Youthpass

• Co-ordinating• Submits application to NA and manages the distribution

of the grant monies to partners• Facilitates communications amongst partners

Youth KA1 Case Study

• Youth Worker Mobility: YMCA Bournemouth https://www.erasmusplus.org.uk/casestudy/ymca-bournemouth

• Youth Exchange: Jack Kane Community Centre https://www.erasmusplus.org.uk/casestudy/jack-kane-community-centre

• EVS: UNA Xchange, Calum’s story https://youtu.be/gmDRbajoQlQ

• https://www.erasmusplus.org.uk/casestudy/erasmus-volunteer-calum-barron

Calum’s story: "I think EVS was the best cure for mental health – better than any drug, therapist or doctor. "Since I was a kid, I was always in trouble, and then I turned 16 and was getting into worse stuff – trouble with the law, drugs, hanging out with the wrong people."I think this was the reason my youth workers arranged to send me to a project in Italy – to keep me out of jail."It was a real eye-opener and life-changing. In that place, I started to behave."I became quite open-minded because I realised that people in other countries are just people like me."I learnt about respect, I learnt about loyalty.“

KA2: Strategic Partnerships for youth

Strategic Partnerships• Organisations apply for funding to manage a

collaborative project on behalf of a partnership

• Activities are flexible in type and scale

• Projects can be one of the following two types: Supporting innovation Supporting exchange of good practices

Strategic Partnerships:Supporting innovation

• Large-scale projects

• Focus on tangible outputs

• Activities to disseminate and exploit innovative ideas or products

Intellectual Outputs and Multiplier Events

• Intellectual Outputs:Tangible deliverables of the project (e.g. curricula, non-formal learning materials, analyses, peer-learning methods)

• Multiplier Events:Events to disseminate the intellectual outputs

Strategic Partnerships:Supporting exchange of good practices

• Allow organisations to develop and reinforce networks

• Increase capacity to operate at a transnational level

• Exchange ideas, practices and methods.

Activities• Curriculum and course

development• Youth work and non-

formal learning approaches, methods and tools

• Network and peer-learning

• Collaboration and capacity-building

• Information and guidance activities

• Surveys, evidence- gathering, case studies

• Development of standards and profiles

• Qualifications and recognition

• Training and trainer-training activities

• A project can include learning mobility activities for individuals

• Both learners and staff can be supported

• Learning mobility activities must link directly to overall project objectives

Mobility within Strategic Partnerships

• Long-term mobility of youth workers: 2-12 months

• Blended mobility of learners: 5 days – 2 months (excl. travel days)

• Short-term joint staff training: 5 days – 2 months (excl. travel days)

Mobility within Strategic Partnerships

• Funding: calculated at €12,500 for each month of the project (up to yearly maximum of €150,000)

• Project length: 6 to 36 months

• Partners: minimum of 2 (from 2 different Programme countries). One organisation applies for funding in their country, on behalf of all project partners

• Participants: young people involved in learning mobility activities must be aged 13-30 years

• Activities: must take place in the countries of participating organisations

Eligibility criteria

• Participating organisations: any private or public organisation, established in a Partner or Programme Country

• Examples: Higher education institution Other formal education institution (eg. school

or vocational training centre Non-profit organisation, NGO or community

body Informal group of young people Social enterprise

Eligibility criteria

BudgetEligible cost Financial

headingAmount

Project Management and Implementation

Unit costs Total number of months of the project multiplied by applicable unit contribution :• €500 for Co-ordinator • €250 for Partner

Transnational Project Meetings

Unit costs Distance calculator dependent €0-760 for Transnational meetings

Intellectual Outputs Unit costs Costs awarded for staff with direct responsibility for project implementation. Calculated by number of days directly attributable to the project

Multiplier events Unit costs €30,000 maximum€100 for each local participant€200 for each international participant

Special needs support

Real costs 100% of eligible costs

Exceptional costs Real costs 75% of eligible costs

KA3: Meetings between young people and decision-makers

• The purpose of Erasmus+ Key Action 3 is to support policy reform

• Key Action 3 Youth projects are linked to the cycle of consultation involving young people and politicians at European and national levels. This is known as Structured Dialogue

• Key Action 3 Youth projects contribute to Structured Dialogue directly (e.g. by including formal consultation) or indirectly (by strengthening the voice of young people on issues that concern them most

Meetings between young people and decision-makers

• National and trans-national meetings on current issues and policy themes of relevance to young people

• Consultations with young people

• National and trans-national meetings between young people and decision-makers

• Events that introduce young people to the workings of democratic institutions

• Events that contribute to European Youth Week

Activities

• Participating organisations: any non-profit organisation, NGO, community body or public organisation, established in Partner or Programme Country

• Applicant organisation can apply for funding for national and/or transnational meetings

• Young people (aged 13-30) lead the activities and must be involved in all stages of the project – planning, implementation and evaluation

• Non-formal learning principles and practices are used throughout

Eligibility criteria

• Projects duration: 3-24 months• Funding: up to a maximum of €50,000• Eligible costs:

Travel Project management Special needs Other costs (including consultation surveys,

visas, dissemination)

How does it work?

Budget

•Eligible Expenditure

••

Eligible cost Finance Mechanism

Amount

Travel Unit costs €0-€830 (amount generated by distance calculator in application form)

Organisational support

Unit costs €29-€40 (amount calculated by day of activity for participants. Details: p. 191, 2016 Programme Guide)

Special needs support

Portion of eligible costs

100% of eligible costs

Exceptional costs Portion of eligible costs

Costs connected to consultation surveys of young people, visas, dissemination activities: 75% of eligible costs Other costs (eg. relating to participants with fewer opportunities): 100% of eligible costsExpensive travel costs: maximum up to 80% of eligible costs

October 2016

European Commission published 2017 Call for Proposal confirming deadlinesEuropean Commission published 2017 Programme Guide containing detailed application information

From November 2016

Draft application forms published followed by ‘live’ eFormsWe will publish detailed guidance and run webinars to support applicants

February 2017 onwards

Application deadlines – three per year per Key Action• Round 1: deadline 2 February 2017• Round 2: deadline 26 April 2017• Round 3: deadline 4 October 2017

2017 application timetable

• Check the date and time of the deadline• Register online with the European

Commission’s EU Login (formerly ECAS) system to obtain a unique reference code for your organisation

• Refer to all the eligibility and quality criteria when putting your application together

• Complete and submit the online eForm before the deadline

How to apply

• Stay informed – sign up to our newsletter for regular news and important alerts

• Learn more – consult our website and join our application support webinars

• Let us help – contact our helplines for more information or to have a chat about your ideas

Next steps

Erasmus+ is the European Union programme for education, training, youth and sport.The Erasmus+ UK National Agency is a partnership between the British Council and Ecorys UK.

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