2016 tentative dutchess county budget

8/20/2019 2016 Tentative Dutchess County Budget

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MOVING DUTCHESS FORWARD

DUTCHESS COUNTY

2016 TENTATIVE BUDGET


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2016 Tentative BudgetCounty Executive

Marcus J. Molinaro

William FX O’Neil, Deputy County Executive

Michael Ellison, Assistant County Executive

Colleen Pillus, Communications Director

BUDGET OFFICE

Valerie J. Sommerville, Budget Director

Jessica White, Senior Research AnalystRachel Kashimer, Research Analyst

Tiffanie Massey, Budget Assistant


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Table of Contents 2016 Tentative Budget

PageFiscal Summaries

2016 Tentative Budget Appropriations .......................................................................................................................................... 1

2016 Tentative Budget Revenues ................................................................... ....................................................................... ......... 4

2016 Tentative Budget Summary by Fund ..................................................................................................................................... 5

2016 Tentative Budget Property Tax Levy & Rate.......................................................................................................................... 6

General Government Support

Courts .............................................................................................................................................................................................. 7

Board of Elections ......................................................................................................................................................................... 13

Comptroller ................................................................................................................................................................................... 21Office of Central and Information Services .................................................................................................................................. 26

County Clerk .................................................................................................................................................................................. 55

County Executive .......................................................................................................................................................................... 73

Budget Office ................................................................................................................................................................................ 76

Legislature ..................................................................................................................................................................................... 81

Finance .......................................................................................................................................................................................... 89

Law .............................................................................................................................................................................................. 109

Human Resources ....................................................................................................................................................................... 113

Public Works Admin & Buildings ................................................................................................................................................ 134Contingency & Vacancy Factor ................................................................................................................................................... 147

Contribution to Enterprise Funds ............................................................................................................................................... 148

Interfund Transfer....................................................................................................................................................................... 149

Property Taxes ............................................................................................................................................................................ 151

Appropriated Fund Balance ........................................................................................................................................................ 155

Shared Revenue .......................................................................................................................................................................... 160


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Education

Handicapped Parking Program ................................................................................................................................................... 165

Community College ................................................................ ........................................................................ ............................. 167

Early Intervention Program & Pre-School Special Ed ................................................................................................................. 170

Safety

District Attorney ......................................................................................................................................................................... 182

Emergency Response .................................................................................................................................................................. 204

Probation & Community Correction .............................................................. ........................................................................ ..... 222

Public Defender .......................................................................................................................................................................... 231

Sheriff/Jail ................................................................................................................................................................................... 245

Traffic Safety/STOP D.W.I. .......................................................................................................................................................... 273

Juvenile Detention ...................................................................................................................................................................... 284

Criminal Justice Council .............................................................................................................................................................. 286

Behavioral & Community Health

Dept of Behavioral and Community Health ............................................................................................................................... 288

Transportation

Public Works Highway & Engineering ........................................................................ ................................................................. 383

Public Works Airport ................................................................................................................................................................... 414

Public Works Public Transit ........................................................................................................................................................ 419

MTA ............................................................................................................................................................................................. 443

Economic Assistance & Opportunity

Office for the Aging ..................................................................................................................................................................... 445

Community and Family Services ................................................................................................................................................. 463

Culture & Recreation

History ......................................................................................................................................................................................... 516

Public Works Parks ................................................................. ........................................................................ ............................. 520


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Community Services

Planning & Development ............................................................................................................................................................ 530

Water Resources ......................................................................................................................................................................... 541

Natural Resources ....................................................................................................................................................................... 543

Employee Benefits

Employee Benefits ...................................................................................................................................................................... 544

Debt Service

Debt Service ................................................................................................................................................................................ 573

Supplemental Information

Authorized Positions by Department ......................................................................................................................................... 576

Dutchess County Deputy Sheriff’s Police Benevolent Association ............................................................................................ 577

Dutchess County Sheriff’s Employees Association- Civilian ....................................................................................................... 578

Dutchess County Sheriff’s Employees Association- Correctional .............................................................................................. 579

Civil Service Employee’s Association .......................................................................................................................................... 580

2016 Management / Confidential Salary Schedule ............................................................... ..................................................... 581

Elected Officials Annual Salary Schedule ................................................................................................................................... 582

2016 Dutchess Staff Association Salary Schedule ................................................................. .................................................... 583

S495 Exemption Impact Report .................................................................................................................................................. 584

Index2016 Tentative Budget Index...................................................................................................................................................... 588


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General Gov't Support

14.9%

Unallocated Fringe

Benefits

2.4%

Economic Assistance

& Opportunity

33.7%

Education

8.5% Community Services

1.5%

Safety

19.9%

Behavioral andCommunity Health

8.8%


0.5%Transportation

5.9%

Debt Service

3.9%

2016 Tentative Appropriations

Appropriations: 2013 Actual 2014 Actual 2015 Adopted

2015 Modified2

2016 Tentative

General Gov’t Support1 35,533,259 62,894,108 66,699,684 77,496,054 67,781,689

Education 34,155,382 34,460,391 38,203,654 38,109,040 38,932,346

Safety 84,003,629 86,945,758 86,706,825 91,954,897 90,951,725

Behavioral & Community Health 37,140,366 36,446,503 38,442,610 39,930,328 40,116,522

Transportation 25,475,655 25,681,234 26,627,843 27,517,175 26,795,470

Economic Assistance & Opportunity 144,899,828 146,753,932 150,529,240 151,891,843 153,956,958

Culture & Recreation 1,760,794 1,808,467 1,960,297 2,015,319 2,139,845

Community Services 5,548,950 5,396,323 6,537,703 6,582,401 6,654,016

Unallocated Fringe Benefits 8,747,753 9,029,500 9,312,373 9,825,702 10,984,234

Debt Service 15,804,279 15,772,522 16,728,606 17,188,087 17,924,389

Total Appropriations 393,069,894 425,188,738 441,748,835 462,510,846 456,237,194

1

General Gov’t Support includes the distribution of sales tax to municipalities beginning in 2014.2As of October 15, 2015.

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General Gov't Support 2014 Actual 2015 Modified1

2016

Recommended % Change Behavioral & Community Health 2014 Actual 2015 Modified1

2016 Recommended % Change

Courts $ 1,765,286 $ 1,962,618 $ 1,952,218 (0.5)

Board of Elections 2,112,437 2,410,271 2,726,705 13.1

Central & Informati on Sr vcs 6,603, 222 7,373,994 7, 513,142 1.9 Total $ 36,446,503 $ 39,930,328 $ 40,116,522 0.5

Comptroller 1,308,413 1,347,691 1,391,707 3.3

County Clerk 4,324,229 4,647,369 4,700,030 1.1 Transportation

County Executive 1,218,266 1,278,936 1,321,047 3.3 Public Transportation 7,068,935 7,519,771 8,063,657 7.2

County Legislature 1,248,716 1,319,318 1,356,685 2.8 DPW- Highway, Eng & Auto 13,133,186 14,474,359 14,547,010 0.5

Finance 3,968,363 13,418,919 4,218,515 (68.6) DPW- Airport 2,729,940 2,735,664 1,406,113 (48.6)

County Attorney 1,482,369 1,533,567 1,444,943 (5.8) MTA 2,749,173 2,787,381 2,778,690 (0.3)

Human Resources 1,938,054 6,716,700 6,241,218 (7.1) Total $ 25,681,234 $ 27,517,175 $ 26,795,470 (2.6)

DPW- Buildings & Admin 5,432,975 5,861,756 5,689,701 (2.9)

Contingency / Vacancy2 0 (645,300) (100,000) (84.5) Economic Assistance & Opportunity

Contrib. to Enterprise Funds 2,725,816 2,624,262 1,605,778 (38.8) Office For the Aging $ 5,307,822 $ 6,106,184 $ 5,877,727 (3.7)

Interfund Transfer 1,790,736 1,091,706 750,000 (31.3)

Transfer to Capital Proj. Fund 154,650 95,300 0 0.0

Sales Tax to Municipalities3 26,820,577 26,458,947 26,970,000 1.9 Total $ 1 46,753,932 $ 151,89 1,843 $ 153,956,958 1.4

Total $ 62,894,108 $ 77,496,054 $ 6 7,781,689 (12.5)


Education History $ 80,956 $ 102,531 $ 94,684 (7.7)

Handicapped Parking Program 3,300 $ 3,300 $ 800 (75.8) DPW- Parks 1,727,511 1,912,788 2,045,161 6.9

Dut ch es s C om mu ni ty C ol lege 14 ,93 5, 73 7 1 4, 994 ,2 34 1 6, 24 6, 381 8.4 Total $ 1,808,467 $ 2,015,319 $ 2,139,845 6.2

P re-S ch oo l S pecial E d A ges 3 -5 16 ,72 7, 37 0 1 8, 135 ,8 93 1 9, 29 4, 457 6.4

Early Intervention Ages 0-3 2,793,984 4,975,613 3,390,708 (31.9) Community Services

Total $ 3 4,460,391 $ 3 8,109,040 $ 38,932,346 2.2 Planning & Development 5,043,948 6,195,026 6,256,641 1.0

Water & Wastewater 87,375 97,375 107,375 10.3

Safety Natural Resources 265,000 290,000 290,000 0.0

District Attorney $ 5,781,464 $ 6,216,731 $ 6,217,953 0.0 Total $ 5,396,323 $ 6,582,401 $ 6,654,016 1.1

Emergency Response 5,786,319 6,439,856 5,920,134 (8.1)

Probation 13,505,193 14,345,458 14,929,342 4.1 Employee Benefits

Public Defender 4,633,130 5,476,772 5,951,391 8.7 Unallocated Fringe Benefits4 9,029,500 9,825,702 10,984,234 11.8

Sheriff/Jail 55,355,177 57,519,533 56,051,156 (2.6) Total $ 9,029,500 $ 9,825,702 $ 10 ,984,234 11.8

Traffic Safety/ STOP DWI 761,108 676,222 711,424 5.2

Juvenile Detention 1,058,368 1,215,000 1,105,000 (9.1) Debt Service

Criminal Justice Council 65,000 65,325 65,325 0.0 Debt Service5 $ 15,772,522 $ 17,188,087 $ 17,924,389 4.3

Total $ 86,945,758 $ 91,954,897 $ 90,951,725 (1.1) Total $ 15,772,522 $ 17,188,087 $ 17,924,389 4.3

% Change

Grand Total (1.4)1 As of October 15, 2015.

2 2016 Contingency / Vacancy i ncludes $1,500,000 for General Contingency and ($1,600,000) for County-wide Vacancy Factor.

3 General Gov't Support includes the distribution of sales tax to municipalities.

4 Does not Include Enterprise Funds, and fringe budgeted in individual departments.

148,079,231 1.6

2016 Tentative Budget

Appropriations

Department of Community &

Family Services

Department of Behavioral &

Community Health36,446,503 39,930,328 40,116,522 0.5

141,446,110 145,785,659

$462,510,846

2015 Modified1

2014 Actual

$425,188,738


$456,237,194

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2014 Actual 2015 Modified 2016 Tentative

Budget1

Budget $ %

Salaries & Wages $106,872,330 $116,757,156 $117,876,312 $1,119,156 1.0%

NYS Pension System 20,785,810 20,779,580 18,295,758 (2,483,822) -12.0%

Health Insurance 26,039,504 27,941,967 29,839,028 1,897,061 6.8%

Worker's Compensation 3,399,034 2,413,626 3,409,897 996,271 41.3%

Other Employee Benefits 9,990,207 10,999,121 11,445,504 446,383 4.1%

Personal Services $167,086,885 $178,891,450 $180,866,499 $1,975,049 1.1%

19,521,354 23,111,506 22,685,165 (426,341) -1.8%

108,994,283 109,555,583 108,493,374 (1,062,209) -1.0%

Total NYS Mandates $128,515,637 $132,667,089 $131,178,539 ($1,488,550) -1.1%

Gas / Utilities 4,026,399 4,919,141 4,239,720 (679,421) -13.8%

Debt Service 18,223,814 19,581,612 20,285,100 703,488 3.6%

Other Non-Personal Services 107,336,003 126,451,554 119,667,336 (6,784,218) -5.4%

Other $129,586,216 $150,952,307 $144,192,156 ($6,760,151) -4.5%

Grand Total $425,188,738 $462,510,846 $456,237,194 ($6,273,652) -1.4%

1 As of 10/15/2015. The 2015 Modified Budget includes retroactive union contract settlements, impacting Salaries & Wages and Pension.

22016 Tentative Budget vs. 2015 Modified Budget.


Appropriations

Difference2

Other Mandate incl. Medicaid

EI/ Pre-School Special Education

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Revenues: 2013 Actual

2014 Actual

2015 Adopted 2015 Modified3

2016 Tentative

Property Tax (Net) 104,622,277 106,111,199 106,646,818 106,646,818 105,614,908

Sales Tax1

141,428,124 175,811,195 174,375,000 174,375,000 176,858,000

Hotel Surcharge 2,050,443 2,224,079 2,110,000 2,110,000 2,410,000

Appropriated Fund Balance2

0 0 4,875,000 14,127,134 11,745,000

State Revenue 66,296,759 73,635,923 71,756,395 72,905,583 73,990,657Federal Revenue 41,319,478 40,634,177 34,986,586 35,993,360 39,932,801

All Other 53,362,000 53,595,432 46,999,036 56,352,951 45,685,828

Total Revenues 409,079,080 452,012,006 441,748,835 462,510,846 456,237,194

Property Tax

23.1%

Sales Tax

38.8%

Appropriated Fund

Balance

2.6%

State & Federal

Revenue

25.0%

Fees & Other

Revenue

10.5%

2016 Tentative Revenue

12013 reflects net sales tax revenue; beginning in 2014, the budget reflects gross sales tax revenue.

2An appropriation of fund balance is used to balance the budget and although actual revenues are never realized, fund

balance is reconciled in the annual financial statements.3

As of October 15, 2015.

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Fund

Total

Appropriations

LESS Non-Property

Tax Revenues1

LESS Appropriated

Fund Balance

Balance ofAppropriations to

be Levied

General $ 430,818,431 $ 326,564,788 $ 9,500,000 $ 94,753,643

Road 11,363,336 1,781,490 1,000,000 $ 8,581,846

Machinery 2,545,169 20,750 245,000 $ 2,279,419

Airport 1,406,113 1,406,113 0 $ -

Public Transportation 8,063,657 7,063,657 1,000,000 $ -

Self-Insurance 2,040,488 2,040,488 0 $ -

Total $ 456,237,194 $ 3 38,877,286 $ 11,745,000 105,614,908

800,000

200,000

$ 106,614,908

1 Includes General Fund Contributions to Airport and Public Transportation Funds.

Total Property Tax Levy


Summary by Fund

Provision for Tax Refunds

Provision for Uncollected Taxes

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Item Descriptions 2013 2014 2015 2016Appropriations $ 409,222,737 $439,337,161 $441,748,835 $456,237,194

Non-Property Tax Revenue (296,915,497) (330,363,001) (330,227,017) (338,877,286)

Approp. Fund Balance & Reserves (7,419,500) (2,000,000) (4,875,000) (11,745,000)

Provision for Uncollected Taxes 800,000 800,000 800,000 800,000

Provision for Tax Refunds 200,000 200,000 200,000 200,000

Property Tax Levy $ 105,887,740 $107,974,160 $107,646,818 $106,614,908

True Value Assessments $30,654,407,679 29,575,302,089$ 29,224,529,259$ 29,433,449,961$

Property Tax Rate/$1,000 $3.45 $3.65 $3.68 $3.62

The direct comparison of this year’s rate to last year’s rate is invalid as a means to estimate the change in an individual property’s tax bill.


Property Tax Levy & Rate

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2016 Budget For Dutchess County

Sub Area: General Gov't SupportCourts

October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1110 Justices & Constables

A

Department:

Fund:

4435 11,500 11,500 6,905 21,500 21,50060.0Court Fees 8,2708,700

Various costs of quarterly billing from NYS Comptroller for cases held by each town justice. Court transcript fees and interpreters fees for villages and towns.

11,500 11,500 6,905 21,500 21,500Total Mandated Programs 60.08,2708,700

Total A.1110 - Justices & Constables 11,500 11,500 6,905 21,500 21,50060.08,2708,700

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund A.1162.02 Unified Court.County Court A

Department:Fund:

4434 15,000 15,000 0 25,000 25,0000.0Steno Fees & Transcripts 93720,854

4437 5,000 5,000 0 5,000 5,0000.0Expert Witness 00

4438 20,000 20,000 836 20,000 20,0004.2Investigations 6004,490

4442.1300 25,000 25,000 4,950 25,000 44,60019.8Municipalities C/O Pok 00

65,000 65,000 5,786 75,000 94,600Total Contracted Services 8.91,53725,343

4444 500,000 500,000 253,042 500,000 450,00050.6 Attys/Assgnd Counsel 386,202497,777

500,000 500,000 253,042 500,000 450,000Total Mandated Programs 50.6386,202497,777

Total A.1162.02 - Unified Court.County Court 565,000 565,000 258,828 575,000 544,60045.8387,738523,120

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund A.1162.03 Unified Court.Supreme Court A

Department:Fund:

4444 20,000 20,000 0 20,000 20,0000.0 Attys/Assgnd Counsel 00

20,000 20,000 0 20,000 20,000Total Mandated Programs 0.000

Total A.1162.03 - Unified Court.Supreme Court 20,000 20,000 0 20,000 20,0000.000

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund A.1162.04 Unified Court.Family Court A

Department:Fund:

4401.102 3,600 3,600 0 3,600 3,6000.0Professional Services Legal 1,0001,987

4401.105 14,000 14,000 3,420 14,000 14,00024.4Professional Services Consultants 2,6757,380

4434 15,000 15,000 10,714 15,000 15,00071.4Steno Fees & Transcripts 8,2718,017


4444 1,333,518 1,333,518 889,317 1,448,518 1,333,51866.7 Attys/Assgnd Counsel 1,357,3311,706,733

1,333,518 1,333,518 889,317 1,448,518 1,333,518Total Mandated Programs 66.71,357,3311,706,733

Total A.1162.04 - Unified Court.Family Court 1,366,118 1,366,118 903,451 1,481,118 1,366,11866.11,369,2781,724,117

Total General Fund Appropriations 1,962,618 1,962,618 1,169,184 1,952,21859.6 2,097,6181,765,2862,255,937

Total Courts Appropriations 59.62,255,937 1,765,286 1,962,618 1,962,618 1,169,184 2,097,618 1,952,218

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October 15, 2015

Rev Description

Account

%REL

2016

Original

2016

Recommend

2015

Mod Est

2015

Orig Est

2014

Revenue

2015

REL YTD

2013

Revenue

General Fund A.1162.02 Unified Court.County Court A

Department:Fund:

30250 0 0 0 0 00.0State Aid - Indigent Legal Svcs 74,694151,290

0 0 0 0 0Total State Aid 0.074,694151,290

Total A.1162.02 - Unified Court.County Court 0 0 0 0 00.074,694151,290

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October 15, 2015

Rev Description

Account

%REL

2016

Original

2016

Recommend

2015

Mod Est

2015

Orig Est

2014

Revenue

2015

REL YTD

2013

Revenue

General Fund A.1162.04 Unified Court.Family Court A

Department:Fund:

30250 0 0 0 0 00.0State Aid - Indigent Legal Svcs 158,131320,878

0 0 0 0 0Total State Aid 0.0158,131320,878

Total A.1162.04 - Unified Court.Family Court 0 0 0 0 00.0158,131320,878

Total General Fund Revenue 0 0 0 00.0 0232,825472,168

Total Courts Revenue 0.0472,168 232,825 0 0 0 0 0

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Sub Area: General Gov't SupportBoard of Elections

October 15, 2015

A.1450 - General Fund.Board of Elections

2016 Authorized Positions

Approved Modified2015 2016

RecommendedRequest

GR FTE Amount FTE Amount AmountFTEGR FTE

2.00 153,674 2.00 153,674DPTY ELECT COMSR F134,4722.00F 2.00

2.00 109,564 2.00 109,564ELECTS ADMR F95,8722.00F 2.00

2.00 172,000 2.00 171,420ELECTS COMSR MG150,0002.00MG 2.00

2.00 84,138 2.00 84,138ELECTS SPCLST F73,6242.00F 2.00

2.00 119,784 2.00 119,784MACH COORD F104,8142.00F 2.00

6.00 308,112 6.00 308,112SR ELECTS SPCLST F269,6106.00F 6.00

16.00 947,272 16.00 946,692 A.1450 - General Fund.Board of Elections 828,39216.00 16.00

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund A.1450 Board of Elections A

Department:Fund:

1010 828,392 880,866 688,136 947,272 946,69278.1Positions 872,395871,144

1010.1030 32,828 34,152 0 51,820 35,0000.0Positions Temporary Help 00

Temp Workers for in office and warehouse= $51,820

1035 407,110 407,110 0 666,550 585,0000.0Temp Help Elections 354,880334,095

Coordinators-$52,160 Election Inspectors- $586,000 Nursing Home Inspectors- $9,600 VMTs- $6,950 Result Couriers-$11,840

1050 8,564 8,909 0 12,176 12,1760.0Overtime 7,6614,389

Average of 2012 hours per election over 40 per week= 464 x $26.24=$12,175.36

4626.75 213 213 29 397 39713.5Employee Allowance Meals Taxable 279181

Election Day Employee Meals-$397

1,277,107 1,331,250 688,164 1,678,215 1,579,265Total Salaries and Wages 51.71,235,2151,209,809

8200 63,386 67,401 51,799 72,482 72,44076.9Pymts to State Soc Sec 66,32366,029

8355 5,140 5,140 4,153 5,882 5,87880.8Long-Term Disability 4,7424,949

8400 165,714 165,714 134,795 187,218 187,21881.3Hospital,Med&Surg Ins 157,168183,256

8450 3,188 3,188 2,650 3,536 3,53683.1Optical Insurance 3,1933,152

8500 19,440 19,440 14,570 21,568 21,56874.9Dental Insurance 15,29814,063

8800 3,320 3,320 2,684 3,776 3,77680.8Life Ins & Acc Death & Dismemb 3,0473,1888850 310 310 244 348 34878.7 ACC Death & Dismemb 277290

260,498 264,513 210,894 294,810 294,764Total Employee Benefits 79.7250,049274,925

8100 149,348 149,348 38,153 139,599 139,59925.5Pymts to Retire System 157,277161,238

149,348 149,348 38,153 139,599 139,599Total Benefits 25.5157,277161,238

1,686,953 1,745,111 937,211 2,112,624 2,013,628Total Personal Services 53.71,642,5411,645,972

4456 6,700 6,700 0 6,700 6,7000.0Training Programs - Educ 12,2000

Staff technology training= $4,700; website maintenance training= $2,000

4619 6,872 6,872 848 8,700 8,70012.3Employee Mileage Non-Taxable 5,9875,079

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

Election Worker Mileage-$7,328.45 Office Worker Mileage-$1,537.57

4620.72 3,880 3,880 1,819 4,400 4,40046.9Employee Travel & Exp Travel 4,5632,925

Two conferences for four members for three-night stay in single room @$550/room.

4620.73 36 36 0 40 400.0Employee Travel & Exp Reimb 07

Two conferences bridge and thruway tolls.

4631 240 240 160 240 24066.7Training Seminars/Conf 240210

NYSBOE and ECA seminars and conferences-$240

4670.95 1,330 1,330 438 1,240 1,24032.9Subscriptions Subscr 838155

Legal research tools = $1,200, website domain = $40

4670.96 180 180 0 180 1800.0Subscriptions Dues 230140

NYS ECA membership dues.

19,238 19,238 3,265 21,500 21,500Total Employee Travel, Training, & Education 17.024,0588,516

4760 2,000 2,000 0 0 00.0Computer Software-ND 00

2,000 2,000 0 0 0Total Equipment (Non-Depreciable) 0.000

2,000 2,000 0 0 0Total Equipment 0.0004231.54 1,200 1,200 720 1,200 1,20060.0Data Lines Internet Charges 959876

Warehouse internet for 12 months @ $100/month

1,200 1,200 720 1,200 1,200Total Communication 60.0959876

4105 1,140 1,140 0 125 1250.0Bldg & Maint Parts, Supp & Tools 2123

Spare keys/replacement keys for voting machines =$100, warehouse tools = $25

4125 280 280 0 280 2800.0Food & Kitchen Supplies 136145

Two Campaign Finance Seminars

4160 58,528 58,528 11,651 65,308 45,00019.9Office Supplies 24,12913,666

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October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

Supplies-$65,308

59,948 59,948 11,651 65,713 45,405Total Supplies 19.424,26713,934

4210 10,374 10,374 3,707 6,257 6,25735.7Gas-Public Utilities 6,6204,682

Off site warehouse gas usage $1.03 x 6074ccf=$6256.22

4220 4,457 4,457 3,933 6,157 6,15788.3Electric-Light & Power 5,1424,219

51,305 Kwh at 11.95 cents/Kwh in warehouse; electricity needed for four major election cycles

14,831 14,831 7,641 12,414 12,414Total Utilities 51.511,7628,902

4628.51 4,814 4,814 3,208 5,778 5,77866.6Interdept Exp Land Lines 4,8126,697

Labor rates/ service charge = $510, Monthly Line Rates=$ 5,268

4628.52 0 280 194 420 42069.2Interdept Exp Cell Phones 00

Monthly Rate for Smart Phone $35x12= $420

4628.77 28,000 28,000 11,572 35,000 35,00041.3Interdept Exp Postage 16,56422,231

Expecting 90% increase in postage due to Presidential year elections and turnout.

4628.78 12,098 12,098 8,065 12,098 12,09866.7Interdept Exp Copier Program 12,0989,038

Copiers- 4 Machines (Yearly Rate)

4628.79 4,480 4,480 2,078 5,891 5,89146.4Interdept Exp Printing 2,5273,003

Handbooks $2,331, Pollsite materials $3,023, voter letters $417, office $120;

4628.80 7,488 7,488 1,173 1,688 1,40015.7Interdept Exp Auto Center 6,0886,391

Yearly Passenger Usage with Mileage=$900, Service Charge=$600, Gas=$187.5

4628.82 20,664 20,664 2,856 20,900 20,90013.8Interdept Exp Computer Process 16,93210,545

220 hrs est. @ $95/hour

16


25/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

77,544 77,824 29,146 81,775 81,487Total Interdepartment Srvcs (Srvc by Dept for Dept) 37.559,02057,905

77,544 77,824 29,146 81,775 81,487Total Interdepartmental Programs & Services 37.559,02057,905

4401.102 0 0 0 0 00.0Professional Services Legal 041,281

4401.105 360 400 225 360 36056.1Professional Services Consultants 299299

Web Hosting 12 months @ $30/month

4401.106 300 300 11 320 3203.8Professional Services Program 29213

Translation for bilingual voting materials and interpretive services for Election day.

4412 100,837 100,837 0 20,600 20,6000.0Grant Project Costs 00

Pollsite signage=$10,600 reimbursed by Federal HHS grant; Inspector training=$10,000 reimbursed by Federal Shoebox grant

4460 181,317 180,987 48,160 398,137 300,00026.6Comm Printing 166,521132,417

Ballots=$340,095.60, Voter Cards=$36,716, Pollbooks=$21,325


4571.63 77,399 77,399 63,234 77,399 77,39981.7Rntl/Lse - Real Prop Long T 75,88175,881

Warehouse Yearly Rent-$77,398.91

4609 54,339 54,339 50,500 50,500 50,50092.9Maint -Service Contracts 56,35058,953

NTS software maintenance=$47,950, Caliper software maintenance=$2,550

4610.71 13,900 13,900 2,283 10,593 10,59316.4 Advertising Legal 4,2518,821

Legal Notices- $10,593 (4 Elections)

4612 6,000 6,000 0 19,357 18,3030.0Repairs/Alt To Equip 0933

Printer/plotter repairs = $1,412, time stamp repair =$145, voting machine tech support =$3000, significant upgrade to voting machines' monitors= $14,800

4614 240 240 0 1,240 1,2400.0Security Services 100240

Security monitoring at warehouse for voting machines; monthly monitoring = $240, yearly inspection = $250, repair/tech services = $750

4623 18,149 18,149 0 36,656 36,6560.0Other Services 18,90515,992

17


26/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

Transport of Voting Machines and Equipment-$36,656 (4 Elections)

4650 37,473 37,473 31,039 39,100 35,00082.8External Postage 27,49327,126

BRM Permit-$300, BRM Post Office Account-$3,000, Misc. S&H Charges-$10,500, Mailcheck Card Mailing-$24,500, Pollbook Shipping-$800

4660 85 95 95 100 100100.0Safe Deposit Boxes 075

Rental of Safe Deposit Box (Yearly)-$100

207,585 207,595 147,151 234,945 229,791Total Operations 70.9182,980188,022

Total A.1450 - Board of Elections 2,352,113 2,410,271 1,185,181 2,949,588 2,726,70549.22,112,4372,098,336

Total General Fund Appropriations 2,352,113 2,410,271 1,185,181 2,726,70549.2 2,949,5882,112,4372,098,336

Total Board of Elections Appropriations 49.22,098,336 2,112,437 2,352,113 2,410,271 1,185,181 2,949,588 2,726,705

18


27/619



October 15, 2015

Rev Description

Account

%REL

2016

Original

2016

Recommend

2015

Mod Est

2015

Orig Est

2014

Revenue

2015

REL YTD

2013

Revenue

General Fund A.1450 Board of Elections A

Department:Fund:

12890.10 2,500 2,500 176 500 5007.0Other General Board of Elections Fees 468367

Sales, Lists and CDs

2,500 2,500 176 500 500Total Departmental Income 7.0468367

22150 2,618 2,618 3,668 3,233 3,233140.1Election Service Charge 2,0011,011

School and Village Elections-$2,000

22150.00 0 0 0 0 00.0Election Service Charge chargebacks 01,727

22150.01 0 0 0 0 00.0Election Service Charge misc charges 02,851

2,618 2,618 3,668 3,233 3,233Total Intergovernmental Charges 140.12,0015,589

26550.00 0 0 729 0 00.0Sales, Other Minor Sales 3870

26550.01 0 0 0 0 00.0Sales, Other FOIL Request Fee 0247

0 0 729 0 0Total Sale of Property and Compensation for Loss 0.0387247

27010.00 0 0 0 0 00.0Refund of Pr. Yr's Exp General 020,659

27010.99 0 0 0 0 00.0Refund of Pr. Yr's Exp A/P Items 13,1273,102

0 0 0 0 0Total Misc. Local Sources 0.013,12723,761

30890.10 48,313 48,313 0 0 00.0Other St Aid NYS BOE ED and Training 00

No further funds available from this Federal grant

48,313 48,313 0 0 0Total State Aid 0.000

40890.00 13,524 13,524 0 10,600 10,6000.0Other Federal Aid BOE HHS Disability Access I 00

Planned purchase of polling site signage

40890.02 39,000 39,000 153,498 10,000 10,000393.6Other Federal Aid Help America Vote Act grant 00

Partial reimbursement for 2015 Inspector trainings via Shoebox grant

52,524 52,524 153,498 20,600 20,600Total Federal Aid 292.200

Total A.1450 - Board of Elections 105,955 105,955 158,071 24,333 24,333149.215,98329,964

19


28/619



October 15, 2015

Rev Description

Account

%REL

2016

Original

2016

Recommend

2015

Mod Est

2015

Orig Est

2014

Revenue

2015

REL YTD

2013

Revenue

Total General Fund Revenue 105,955 105,955 158,071 24,333149.2 24,33315,98329,964Total Board of Elections Revenue 149.229,964 15,983 105,955 105,955 158,071 24,333 24,333

20


29/619


Sub Area: General Gov't SupportComptroller

October 15, 2015

A.1315 - General Fund.Comptroller


Approved Modified

2015 2016

RecommendedRequest


2.00 89,323 2.00 89,323 ACCTG CLK 0981,5112.0009 2.00

5.00 361,667 3.00 238,631 AUDITOR 16218,7773.0016 3.00

1.00 99,937 1.00 99,937COMPT E99,9381.00E 1.00

1.00 88,970 1.00 91,142DPTY COMPT MG81,3951.00MG 1.00

2.00 111,758 2.00 111,758JR AUDITOR 13101,2532.0013 2.00

1.00 42,356 1.00 42,356OFFICE AST 55 0639,0671.0006 1.00

2.00 175,382 2.00 175,382SR AUDITOR 17161,1402.0017 2.00

14.00 969,393 12.00 848,529 A.1315 - General Fund.Comptroller 783,08112.00 12.00

21


30/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund A.1315 Comptroller A

Department:Fund:

1010 783,081 820,887 612,432 969,393 848,52974.6Positions 789,484784,034


4626.75 Meals for Conference and Training

783,181 820,987 612,432 969,493 848,629Total Salaries and Wages 74.6789,484784,034






8800 721 721 554 741 74176.8Life Ins & Acc Death & Dismemb 721721

8850 66 66 50 68 6876.3 ACC Death & Dismemb 6666



132,406 132,406 35,000 129,435 129,435Total Benefits 26.4142,242162,772

1,161,597 1,202,296 839,429 1,418,169 1,246,837Total Personal Services 69.81,167,9271,172,046

4456 700 700 0 700 7000.0Training Programs - Educ 00

4456 Training to meet CPE requirements. Plan to use internet and webinars to control costs

4619 1,250 1,250 27 1,250 8002.1Employee Mileage Non-Taxable 179389

4619 Mileage for personal use of vehicles to and from audits by staff

4620.72 500 500 0 500 5000.0Employee Travel & Exp Travel 00

4620.72 Hotel expenses for conference (GFAO, Finance School, Pattern for Progress)

4620.73 300 300 0 300 3000.0Employee Travel & Exp Reimb 00

4620.73 Meals, Parking, Tolls for training (GFAO, Finance School, Pattern for Progress)

4631 1,000 1,000 0 1,000 1,0000.0Training Seminars/Conf 00

22


31/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

4631 Registration for conferences and training (GFAO, Finance School, Pattern for Progress)

4670.95 660 660 28 660 6604.3Subscriptions Subscr 0270

4670.95 West Law Publications


4670.96 Professional memberships required to take advantage of seminars and online training

5,010 5,010 55 5,010 4,560Total Employee Travel, Training, & Education 1.1394659

4160 2,835 2,835 2,252 2,835 2,83579.4Office Supplies 2,8341,962

4160 Office Supplies

4160.115 0 0 0 0 00.0Office Supplies Software Products & Licenses 4440

2,835 2,835 2,252 2,835 2,835Total Supplies 79.43,2781,962


4628.51 To cover costs of telephone lines in office

4628.77 800 800 177 800 80022.1Interdept Exp Postage 291421

4628.77 To cover costs of postage of office and rate increases. Most postage associated w ith 1099 mailing

4628.78 1,223 1,223 816 1,223 1,22366.7Interdept Exp Copier Program 1,2241,372

4628.78 To cover costs of copier expense

4628.79 75 75 0 0 00.0Interdept Exp Printing 020




4401.105 Consultant for A-87 Report

4448 126,855 126,855 95,141 126,855 126,85575.0 Accountants & Auditors 126,855142,738

4448 Contract for Annual Dutchess County Audit

23


32/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended


4612 100 100 0 100 1000.0Repairs/Alt To Equip 00

4612 Projected maintenance/repairs to time stamp clock and typewriter

4650 50 50 0 50 500.0External Postage 00

4650 Federal Express and UPS overnight for documents

150 150 0 150 150Total Operations 0.000

Total A.1315 - Comptroller 1,306,992 1,347,691 945,665 1,563,489 1,391,70770.21,308,4131,328,980

Total General Fund Appropriations 1,306,992 1,347,691 945,665 1,391,70770.2 1,563,4891,308,4131,328,980

Total Comptroller Appropriations 70.21,328,980 1,308,413 1,306,992 1,347,691 945,665 1,563,489 1,391,707

24


33/619



October 15, 2015

Rev Description

Account

%REL

2016

Original

2016

Recommend

2015

Mod Est

2015

Orig Est

2014

Revenue

2015

REL YTD

2013

Revenue

General Fund

A.1315 Comptroller

A

Department:

Fund:

12400 12,500 12,500 10,000 12,500 12,50080.0Comptroller's Fees 10,00010,000

Revenue from outside audits performed by Dutchess County Comptroller Office on Various agencies

12,500 12,500 10,000 12,500 12,500Total Departmental Income 80.010,00010,000

27010.00 0 0 0 0 00.0Refund of Pr. Yr's Exp General 2,6736,609

0 0 0 0 0Total Misc. Local Sources 0.02,6736,609

Total A.1315 - Comptroller 12,500 12,500 10,000 12,500 12,50080.012,67316,609

Total General Fund Revenue 12,500 12,500 10,000 12,50080.0 12,50012,67316,609

Total Comptroller Revenue 80.016,609 12,673 12,500 12,500 10,000 12,500 12,500

25


34/619


Sub Area: General Gov't SupportOffice of Central & Information Services

October 15, 2015

A.1610.01 - OCIS- CS Admin


Approved Modified

2015 2016

RecommendedRequest


1.00 49,000 1.00 49,000BUYER 1244,8301.0012 1.00

1.00 56,401 1.00 56,401CONTRACT SPCLST 1351,2691.0013 1.00

1.00 97,283 1.00 99,656DIR CENTRL SVCS MG89,0001.00MG 1.00

1.00 47,835 1.00 47,835PRIN PROG AST 1243,7611.0012 1.00

1.00 75,022 1.00 75,022PURCH AGENT 1669,2631.0016 1.00

2.00 91,696 2.00 91,696SR PROG AST 1077,6852.0010 2.00

7.00 417,237 7.00 419,610 A.1610.01 - OCIS- CS Admin 375,8087.00 7.00

26


35/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1610.01 OCIS- CS Admin

A

Department:

Fund:

1010 375,808 397,761 299,948 417,237 419,61075.4Positions 371,986354,801

Salaries for full-time staff.

1040 1,000 1,040 138 1,000 1,00013.3ST Overtime 2582,738



8355 876 876 678 913 91377.4Long-Term Disability 873890



8500 8,505 8,505 6,349 9,520 9,43674.7Dental Insurance 7,3386,4898800 353 353 280 377 37779.4Life Ins & Acc Death & Dismemb 352352




66,305 66,305 17,582 66,792 66,792Total Benefits 26.568,97374,040

548,291 571,964 403,752 611,204 611,849Total Personal Services 70.6541,360536,660

4620.72 2,500 2,500 533 2,500 2,50021.3Employee Travel & Exp Travel 596753

NYS Assoc. of Municipal Purchasing Officials; National Institute of Governmental Purchasing. Cross training and certifications. Five scholarships were received for 2015

saving $750.

4620.73 100 100 0 100 1000.0Employee Travel & Exp Reimb 004631 2,600 1,704 375 2,600 2,60022.0Training Seminars/Conf 1,7501,479

Classes necessary for professional training and certification for new personnel, and to stay current with changing Purchasing regulations. Five scholarships were received

for 2015 saving $1,250.

4670.95 2,111 2,111 270 848 84812.8Subscriptions Subscr 264273

Poughkeepsie Journal and Southern Dutchess News legal ads are required for Bid documentation. Westlaw usage.

4670.96 1,808 1,808 510 1,808 1,80828.2Subscriptions Dues 1,3501,320

Dues for SAMPO - $350; NIGP - $665; NAPCP - $793.


27


36/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

4125 0 2,827 2,826 2,200 2,200100.0Food & Kitchen Supplies 00

Shared services summit.

4160 1,400 1,400 731 1,400 1,40052.2Office Supplies 1,7741,545

Basic office supplies, no equipment expected.

1,400 4,227 3,558 3,600 3,600Total Supplies 84.21,7741,545

4628.51 1,200 1,200 800 1,200 1,20066.7Interdept Exp Land Lines 1,2002,175

4628.77 2,000 2,000 817 2,000 2,00040.8Interdept Exp Postage 1,2341,068





4607 300 300 0 300 3000.0Prof License & Permit Fee 400

4610.71 3,000 3,000 1,252 3,000 3,00041.7 Advertising Legal 2,3282,117

4611 3,498 3,498 2,120 3,498 3,49860.6Refuse Removal 3,1793,274



4654 0 500 246 0 049.2Reimb of Exp-Non-Employee 00


Total A.1610.01 - OCIS- CS Admin 570,596 597,096 415,707 634,446 635,09169.6556,807552,635

28

2016 B d t F D t h C t


37/619



October 15, 2015

A.1650 - OCIS- Telecomm


Approved Modified

2015 2016

RecommendedRequest


1.00 83,988 1.00 66,047TELE SYSS ADMR 1773,6171.0017 1.00

0.00 0 0.00 0TELE SYSS ADMR TR 1553,4271.0015 1.00

1.00 83,988 1.00 66,047 A.1650 - OCIS- Telecomm 127,0442.00 2.00

29



38/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1650 OCIS- Telecomm

A

Department:

Fund:

1010 127,044 134,673 114,571 83,988 66,04785.1Positions 133,349122,889

Salary for full-time staff.

1040 28,000 34,231 3,459 3,000 3,00010.1ST Overtime 926760

1050 1,000 4,110 2,051 1,500 1,50049.9Overtime 1,026317

1070 0 150 77 0 051.6Shift Differential 61




8400 27,600 27,525 19,634 19,997 19,92771.3Hospital,Med&Surg Ins 20,01924,4478450 430 433 322 221 22174.4Optical Insurance 283434




23,675 23,675 6,267 20,921 20,921Total Benefits 26.527,86032,567


4620.72 2,000 2,000 1 1,000 1,0000.0Employee Travel & Exp Travel 00

4620.73 1,000 1,000 320 1,000 1,00032.0Employee Travel & Exp Reimb 00

4631 20,500 12,500 7,190 4,000 4,00057.5Training Seminars/Conf 00

4670.95 250 250 250 250 250100.0Subscriptions Subscr 250250

National Emergency Number Association subscription to support maintenance of the 911 database in the IP Telephone system.

23,750 15,750 7,761 6,250 6,250Total Employee Travel, Training, & Education 49.3250250

4760 0 0 0 0 00.0Computer Software-ND 25,6990

0 0 0 0 0Total Equipment (Non-Depreciable) 0.025,6990

0 0 0 0 0Total Equipment 0.025,6990

4230.51 380,000 380,000 256,202 380,000 380,00067.4Telephone Land Lines 403,104389,412

4230.52 109,771 109,771 59,088 123,516 123,51653.8Telephone Cell Phones/Wireless Services 86,49486,604

Includes additional equipment for Public Transit buses, Community and Family Services, Human Resources and Mental Hygiene.

30



39/619



October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

489,771 489,771 315,290 503,516 503,516Total Communication 64.4489,598476,017

4105 200 200 0 0 00.0Bldg & Maint Parts, Supp & Tools 00

4160 0 0 0 0 00.0Office Supplies 1,0000

200 200 0 0 0Total Supplies 0.01,0000

4629 (481,960) (481,960) (313,031) (503,916) (499,211)64.9Interdept Exp Reimb (456,050)(478,499)

(481,960) (481,960) (313,031) (503,916) (499,211)Total Interdepartment Srvcs (Srvc by Dept for Dept) 64.9(456,050)(478,499)

(481,960) (481,960) (313,031) (503,916) (499,211)Total Interdepartmental Programs & Services 64.9(456,050)(478,499)

4401.105 10,000 10,000 0 10,000 10,0000.0Professional Services Consultants 00

Development and implementation of a centralized Cisco call center.

10,000 10,000 0 10,000 10,000Total Contracted Services 0.000


Licenses for Cisco call center and conference center.


Total A.1650 - OCIS- Telecomm 291,833 298,523 171,369 183,317 168,62657.4261,207203,915

31



40/619



October 15, 2015

A.1660 - OCIS- Stores


Approved Modified

2015 2016

RecommendedRequest


1.00 55,458 1.00 55,458PRIN PROG AST 1250,9401.0012 1.00

1.00 55,458 1.00 55,458 A.1660 - OCIS- Stores 50,9401.00 1.00

32



41/619

g y


October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1660 OCIS- Stores

A

Department:

Fund:

1010 50,940 53,717 39,996 55,458 55,45874.5Positions 51,43984,361






8450 199 199 166 221 22183.2Optical Insurance 219388

8500 1,215 1,215 911 1,360 1,34874.9Dental Insurance 1,0481,730



9,548 9,548 2,527 8,805 8,805Total Benefits 26.512,52718,724



Green cleaning and paper conference to review the latest innovations in green cleaning supplies and paper products for Dutchess County.

250 250 75 250 250Total Employee Travel, Training, & Education 29.900

4160 1,000 1,000 780 1,000 1,00078.0Office Supplies 894894

Packing tape and materials, boxes, markers, pens, pencils, etc.

4190 150 150 0 150 1500.0Uniforms, Badges & Access 150284

1,150 1,150 780 1,150 1,150Total Supplies 67.81,0441,178

4628.51 240 240 160 240 24066.7Interdept Exp Land Lines 240405

4628.78 699 699 465 699 69966.6Interdept Exp Copier Program 698426

939 939 625 939 939Total Interdepartment Srvcs (Srvc by Dept for Dept) 66.6938831

939 939 625 939 939Total Interdepartmental Programs & Services 66.6938831

4570.62 24 24 17 24 2469.0Rntl/Lse - Equip Short T 2425

Water cooler rental, no drinkable water in the Storeroom.

33

2016 Budget For Dutchess CountyOffi f C t l & I f ti S i


42/619


October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended


Safety inspection of pallet jacks and repair of equipment.


624 624 109 624 624Total Operations 17.469104

Total A.1660 - OCIS- Stores 77,081 80,071 54,364 82,014 81,96267.979,050127,742

34

2016 Budget For Dutchess CountyOffice of Central & Information Services


43/619


October 15, 2015

A.1670.18 - OCIS- Print / Mail- Printing


Approved Modified

2015 2016

RecommendedRequest


3.00 139,175 3.00 139,175OFFSET PRINTER 10135,9443.0010 3.00

1.00 63,178 1.00 63,178REPRO SUPV 1358,2111.0013 1.00

4.00 202,353 4.00 202,353 A.1670.18 - OCIS- Print / Mail- Printing 194,1554.00 4.00

35



44/619


October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1670.18 OCIS- Print / Mail- Printing

A

Department:

Fund:

1010 194,155 203,546 139,110 202,353 202,35368.3Positions 190,307197,130


1040 0 0 0 0 00.0ST Overtime 412645

1050 0 0 0 0 00.0Overtime 1,4832,185

1070 0 0 0 0 00.0Shift Differential 08




8355 216 216 145 162 16266.9Long-Term Disability 2032378400 53,990 53,990 31,886 53,625 52,06759.1Hospital,Med&Surg Ins 47,86350,362





28,429 28,429 9,850 30,583 30,583Total Benefits 34.639,60038,767



100 100 0 100 100Total Employee Travel, Training, & Education 0.000

4160 30,134 30,134 19,338 30,134 30,13464.2Office Supplies 29,99729,971


30,834 30,834 19,338 31,096 31,096Total Supplies 62.730,78430,671

4628.51 480 480 320 480 48066.7Interdept Exp Land Lines 480512


County copier program & printing.



4401.105 0 0 0 0 00.0Professional Services Consultants 04,500

0 0 0 0 0Total Contracted Services 0.004,500

36



45/619


October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

4570.63 243,807 243,807 183,966 251,920 253,31475.5Rntl/Lse - Equip Long T 243,287310,336

Central Services manages the County copier lease program.


Copier maintenance contract and software contract for the Print Shop Digital Storefront.

4611 1,253 1,253 123 745 7459.9Refuse Removal 0123

4612 1,000 1,000 0 1,000 1,0000.0Repairs/Alt To Equip 00

To repair equipment throughout the year.


Total A.1670.18 - OCIS- Print / Mail- Printing 352,938 363,048 260,112 356,135 354,54271.6375,729386,469

37



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Sub Area: General Gov't Support October 15, 2015

A.1670.19 - OCIS- Print / Mail- Mail


Approved Modified

2015 2016

RecommendedRequest


3.00 115,136 3.00 115,136COURIER 06105,6373.0006 3.00

1.00 39,934 1.00 39,934SR PROG AST 1044,5641.0010 1.00

4.00 155,070 4.00 155,070 A.1670.19 - OCIS- Print / Mail- Mail 150,2014.00 4.00

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Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1670.19 OCIS- Print / Mail- Mail

A

Department:

Fund:

1010 150,201 156,011 116,583 155,070 155,07074.7Positions 149,542149,015


1040 0 0 0 0 00.0ST Overtime 035









28,759 28,759 7,039 14,852 14,852Total Benefits 24.528,59325,984


4160 2,900 2,900 1,454 2,300 2,30050.1Office Supplies 1,7991,800


Shirts, jackets, and weather apparel for six people. Prices have increased for clothing.

3,400 3,400 1,454 3,025 3,025Total Supplies 42.82,3482,300

4628.51 507 507 336 504 50466.3Interdept Exp Land Lines 5044054628.52 320 320 62 180 18019.4Interdept Exp Cell Phones 216573

Reduced cell phones to one.





Postage machine lease.

4650 320,000 320,000 261,254 348,800 348,80081.6External Postage 289,883295,725

39


S b A G l G 't S tOffice of Central & Information Services

October 15 2015


48/619


Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

To cover postal needs of the County.


Total A.1670.19 - OCIS- Print / Mail- Mail 273,251 279,506 251,387 300,698 299,58789.9256,149259,623

40



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Sub Area: General Gov t Support October 15, 2015

A.1680 - General Fund.Computer Information Systems


Approved Modified

2015 2016

RecommendedRequest


1.00 103,009 1.00 105,520 APPLICATIONS MANAGER MG94,2381.00MG 1.00

1.00 158,574 1.00 162,442COMSR CENTRL INFO SYSS MJ145,0721.00MJ 1.00

1.00 65,449 1.00 67,046CONF ADMV AST CI59,1391.00CI 1.00

1.00 106,676 1.00 109,279DIR RESRCH EVAL MF00.00 0.00

1.00 134,703 1.00 137,989DPTY COMSR CENTRL INFO SYS MH123,2341.00MH 1.00

1.00 61,061 1.00 61,061GIS ANLST 1554,3201.0015 1.00

1.00 123,874 1.00 126,896INFRASTRUCTURE MGR MG113,3271.00MG 1.00

7.00 563,397 7.00 563,397MC NET SPRT SPCLST 17518,3557.0017 7.00

1.00 95,342 1.00 95,342MC SVCS SUPV 1987,8391.0019 1.00

1.00 81,659 1.00 81,659PROGMG OPS SUPV MH 1974,7121.0019 1.00

6.00 458,543 6.00 458,543PROGRAMMER ANLST 17422,1736.0017 6.00

1.00 66,047 1.00 66,047PROGRAMMER ANLST GIS 1761,9321.0017 1.00

1.00 84,110 1.00 84,110PROGRAMMER ANLST MH 1777,2591.0017 1.00

4.00 441,380 4.00 452,148PROJECT LEADER MF403,3974.00MF 4.00

1.00 100,625 1.00 103,080PROJECT LEADER GIS MF91,6491.00MF 1.00

1.00 89,127 1.00 91,301PROJECT LEADER/WEBMASTER MF81,5371.00MF 1.00

1.00 99,096 1.00 103,948SR NET ADMR 2088,7721.0020 1.00

1.00 82,928 1.00 82,928SUPV CMPTR OPS 1676,5471.0016 1.00

7.00 681,042 7.00 681,042SYSS ANLST 19625,6517.0019 7.00

1.00 87,789 1.00 87,789SYSS ANLST GIS 1977,7441.0019 1.00

1.00 95,652 1.00 95,652SYSS NET ADMR 1987,8591.0019 1.00

1.00 69,171 1.00 69,171USER SVCS ADMR 1463,7311.0014 1.00

1.00 54,257 1.00 54,257USER SVCS LIAISON 1249,7401.0012 1.00

1.00 66,047 2.00 132,094WEB DSGNR/ ANLST 1763,4281.00 1.00

1.00 61,518 0.00 0WEB GRAPHIC DESIGNER 1600.00 0.00

45.00 4,031,076 45.00 4,072,741 A.1680 - General Fund.Computer Information Systems 3,541,65543.00 43.00

41



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Sub Area: General Gov t Support October 15, 2015

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

General Fund

A.1680 Computer Information Systems

A

Department:

Fund:

1010 3,541,655 3,736,165 2,623,502 4,031,076 4,072,74170.2Positions 3,334,1753,294,584


1010.1030 0 0 0 55,000 55,0000.0Positions Temporary Help 00

New IT Student Worker program ($18,000) as well as funds to cover vacation payouts for upcoming retirements ($30,000) and the compensatory time to pay rollover in the

CSEA Contract ($7,000).

1040 5,000 5,202 755 5,000 5,00014.5ST Overtime 2,199337

Funding is critical to pay for off-shift work needed to handle 24-hour service to Public Safety departments, time sensitive Tax Bill processing, and to resolve system and

network problems.

1050 1,000 1,040 0 1,000 1,0000.0Overtime 00

This is necessary for OCIS to pay for off-shift work needed to handle 24-hour service to Public Safety departments, municipalities, time-sensitive Tax Bill processing and to

resolve system and network problems. Some of these Overtime funds will be offset by the related Shared Services revenues.

1070 3,000 3,121 1,931 3,000 3,00061.9Shift Differential 2,5462,495

Contractual obligation for multi-shift operation.


3,550,755 3,745,628 2,626,188 4,095,176 4,136,841Total Salaries and Wages 70.13,338,9203,297,416



8400 623,301 623,301 425,696 701,411 675,67268.3Hospital,Med&Surg Ins 542,556519,2248450 8,454 8,454 6,345 9,739 9,73975.1Optical Insurance 8,3918,101


8800 3,390 3,390 2,945 4,301 4,30186.9Life Ins & Acc Death & Dismemb 3,7453,952


962,824 977,705 671,715 1,088,786 1,065,135Total Employee Benefits 68.7850,248820,643


582,858 582,858 156,608 562,538 562,538Total Benefits 26.9630,145632,138

5,096,437 5,306,191 3,454,511 5,746,500 5,764,514Total Personal Services 65.14,819,3134,750,197

4619 2,000 2,000 695 2,000 2,00034.8Employee Mileage Non-Taxable 8631,039

42



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Sub Area: General Gov t Support ,

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

Reimbursement for employee use of personal vehicles when county car and vans are not available.

4620.72 2,500 2,500 26 2,500 2,5001.1Employee Travel & Exp Travel 5231,509

Employee reimbursement for expenses incurred with the 4631 Training line. Funding is critical for staff to keep up with technology changes, maintain a strong infrastructure

and move forward with cost saving improvements in services for the public and county agencies.

4620.73 2,500 2,500 102 2,500 2,5004.1Employee Travel & Exp Reimb 1,1521,777

Please see companion account 4620.72 for justification.

4631 6,000 6,000 1,200 6,000 6,00020.0Training Seminars/Conf 5,4152,544

Conference and class fee funding is critical for staff to keep up with technology changes, maintain a strong infrastructure and move forward with cost saving improvements

in services for the public and county agencies.

4670.95 3,050 3,550 3,643 3,050 3,050102.6Subscriptions Subscr 1,4112,842Various on-line subscriptions and Internet Domain Name fees as well as professional/trade magazines and publications. This includes subscriptions such as

SurveyMonkey and web services


Memberships to professional organizations such as the New York IT Directors Association and the National Association of Government Webmasters (NAGW). This also

includes fees related to the Procurement Cards.


4710 30,000 25,000 12,764 30,000 30,00051.1Furniture & Office Equip-ND 5,91119,318

Computer hardware items with a cost of between $1,000 and $4,999 each. The hardware is for non-reimbursable county departments.

4750 0 0 0 0 00.0Other Equipment-ND 9,96204760 7,000 0 0 7,000 7,0000.0Computer Software-ND 3,3954,685

Software products with a cost of between $1,000 and $4,999 each. The software is for non-reimbursable county departments.

37,000 25,000 12,764 37,000 37,000Total Equipment (Non-Depreciable) 51.119,26824,003

2500.05 40,000 30,000 15,760 40,000 40,00052.5Other Equipment 5 YEAR 52,01535,389

Computer hardware items with a cost of more than $5,000 each. The hardware is for non-reimbursable county departments.

2600.03 0 0 0 0 00.0Computer Software 3 Year 8,7240

2600.05 73,000 69,170 34,869 73,000 64,95050.4Computer Software 5 YEAR 00

43



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pp

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended

Software with a cost of more than $5,000 each. The software is for non-reimbursable county departments.

113,000 99,170 50,629 113,000 104,950Total Equipment (Depreciable) 51.160,73935,389

150,000 124,170 63,393 150,000 141,950Total Equipment 51.180,00759,393

4231.53 124,149 119,149 79,427 110,097 110,09766.7Data Lines Line Charges 108,154120,661

Data lines between county sites.

4231.54 25,672 25,672 22,084 43,150 43,15086.0Data Lines Internet Charges 19,12014,649

Broadband network connections for remote department sites.

149,821 144,821 101,511 153,247 153,247Total Communication 70.1127,274135,309

4105 300 300 40 300 30013.3Bldg & Maint Parts, Supp & Tools 75142

The monies are for tools for our MC/Network Staff.

4125 0 0 0 0 00.0Food & Kitchen Supplies 0880

4160 250,000 242,517 188,963 250,000 250,00077.9Office Supplies 202,355164,506

Most of the funding in the 4160/4160.115 accounts ($250,000) is for hardware/software for county depts. This includes network items, PCs, etc. It’s critical that key

equipment is replaced periodically to reduce downtime and lost productivity. Additionally, $45,000 is for cabling, computer and expendable supplies.

4160.115 45,000 48,830 32,497 45,000 45,00066.6Office Supplies Software Products & Licenses 21,31638,721

Please see companion account 4160 for justification.

295,300 291,647 221,500 295,300 295,300Total Supplies 75.9223,746204,248

4126 0 208 208 0 099.9Fuel Oil for Heating 00

0 208 208 0 0Total Utilities 99.900


4628.52 480 480 267 480 48055.6Interdept Exp Cell Phones 401242

4628.77 600 600 300 600 60050.0Interdept Exp Postage 527148

Central Services postage charges.


Copier lease expenses.

44



October 15, 2015


53/619

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2014

Expended

2015

EXP YTD

2013

Expended


Central Services reproduction service charges.

4629 (1,015,954) (1,015,954) (665,936) (1,226,883) (1,239,587)65.5Interdept Exp Reimb (881,543)(831,233)

Reimbursements from some County departments for OCIS services. The “negative” appropriation in this account is offset by balancing appropriations in Aging, Airport,

BOE, DCFS, DMH, Health, Mass Transit, NY Connects, Planning, Probation and Youth Bureau. These reimbursements are primarily received from NYS.

(1,001,761) (1,001,761) (656,816) (1,212,690) (1,225,394)Total Interdepartment Srvcs (Srvc by Dept for Dept) 65.6(867,768)(802,299)

(1,001,761) (1,001,761) (656,816) (1,212,690) (1,225,394)Total Interdepartmental Programs & Services 65.6(867,768)(802,299)


Professional Services are only used to hire outside consultants for some specialized technical work that would be more expensive to retain full-time staff for this purpose.

4460 12,000 9,475 5,362 12,000 12,00056.6Comm Printing 11,69713,586

This line is used for Tax Bills, Special Forms, Checks and other professional printing services.


4570.62 0 0 0 0 00.0Rntl/Lse - Equip Short T 02,680


This account is for the lease of hardware & software. This account funds hardware items ($162,715) including network equipment, servers & disk storage. It also pays for

the NYS RPT software fee ($29,700).


This account is for the annual maintenance/support fees for various software products and hardware.

4610.70 500 500 0 500 5000.0 Advertising Admin 5,2314,538

Newspaper and technical journal ads for recruitment.

4611 3,119 3,119 1,174 2,888 2,88837.6Refuse Removal 1,7162,431

Annual contract for refuse removal administered by DPW and equipment recycling fees for County-wide departments.

4612 8,500 3,800 1,069 8,500 8,50028.1Repairs/Alt To Equip 2,7315,697

This includes funds to repair computer equipment in various departments and the emergency power system.

4613 0 35,900 0 0 00.0Repairs/Alt to Real Prop 06,546

45



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54/619

Line Description

Account

%EXP

2016

Original

2016

Recommend

2015

Mod Approp

2015

Orig Approp

2016 tentative dutchess county budget

Documents