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Historic New Bern Ride

2016

BIKEMSNEWBERN.ORG

2016TEAM VILLAGE

GUIDE

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WELCOME TO THE TEAM VILLAGE!IT IS OUR HONOR TO INVITE YOU TO JOIN US AT THIS YEAR’S TEAM VILLAGE

We know it takes many people to pull this ride together. From the volunteers that assist you, to the donors who write the checks, to the family members who support your training and fundraising, to those with MS who motivate and inspire… so many individuals are working together toward a world free of MS. And what better way to celebrate your team’s accomplishment than to gather these individuals under one tent at the ride to toast your team’s victory! This is what the Team Village is all about. This Team Village Guide is here to assist you in putting together your team’s tent. If you have questions that are not answered here, please call us at: Sammie Ammons, Development Coordinator, Bike MS at 919-792-1001 or samantha.ammons@nmss.org.

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TEAM VILLAGEWHAT IS THE TEAM VILLAGE?The Team Village is the centerpoint of the Bike MS overnight and a gathering place for teams and team members. Teams can check in to Team Village starting Friday afternoon at the festival tent, and the party will continue until Sunday afternoon! Each team that chooses to participate will have their own tent in the Village for their team members, co-workers, and friends to enjoy and relax!

HOW IT WORKSTeams rent tents, tables & chairs through the National MS Society, which are set up for the teams in the Team Village. The rest is up to the individual team. Teams can get donations of food, solicit massage therapists, have volunteers set up decorations and much more. Read below to find out more about the advantages of the Team Village! If you are interested in renting a team tent, contact Sammie Ammons at samantha.ammons@nmss.org or 919-792-1001.

ADVANTAGES• Be centrally located: The Team Village will be the centerpiece of the Bike MS event this year, so your team will

have easy access to all the amenities.

• Generate excitement around your team, your supporters, your company and the Bike MS event.

• Involve families of team members and co-workers by having them volunteer to host the tent.

• Allow team sponsors to be present in the tent to hand out their products, coupon or flyers for their business.

• Show your team spirit and personality by decorating your tent.

TEAM VILLAGE TENT CONTEST Get crazy decorations and go all out for your team tent! Send your team captain to pick up your team ballot (one vote per team) at the volunteer desk inside of New Bern Convention Center. The team captain will vote for the best team tent. Team Village volunteers and Chapter Staff will also cast votes for the competition.

TEAM VILLAGE MAPS Maps will be available online at (www.bikeMSnewbern.org) and available at the following locations:

• Friday night: Festival Tent

• Saturday: Festival Tent

OUR COMMITMENTThe Society commits to establishing a great area for the Team Village and ensuring that our tent vendor follows the orders that are placed. Chapter staff and volunteers will be available throughout the event at the Team Village to answer questions and provide assistance as needed.

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BUILDING YOUR TEAM VILLAGE CREWIn order to ensure a successful Team Village tent, the first thing you need to do is get some help! As a team captain, you are very busy recruiting riders, training, and building your team, so building the tent is a job to be shared with others! Do you have co-workers, friends or family that would like to be involved, but don’t ride? Ask them to take on these important volunteer activities.

VOLUNTEER POSITIONS• Tent Captain: The tent captain is the heart and soul of a good tent and their work begins long before the

event, with meetings of lead volunteers and organizing activities. Overall, the captain coordinates all the activities in and around your tent and the lead volunteers. This person should be organized and enthusiastic. The best team tent captains are not cyclists, but those who support your team and will be available the day of the ride.

• Volunteer coordinator: Helps the tent captain recruit volunteers for the event, communicates volunteer jobs clearly, and organizes the volunteers on the day of the event.

• Food and beverage coordinator: Works with your team to coordinate food and beverage in the tent, if wanted. Whether it’s family members bringing the snacks or a friend lighting up the grill, this volunteer is the go-to person for all things edible!

• Décor coordinator: The most creative job in the bunch! Decides on a theme, organizes decorations, and communicates the theme to the team.

• Entertainment liaison: Every good party has music! Bring your stereo or iPod and get your jam on!

• Other entertainment ideas include board cards, cards, Frisbees, footballs. Have fun!

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• Photographer/videographer: Make the memories last! Capture the festivities in motion and then create a souvenir video or photo slideshow for team members, using it to recruit more folks to the team next year! They will not know how much fun it is until they see it!

• Cheering section: Never underestimate the power of hearty congratulations or a big smile and round of applause greeting a rider as they cross the finish line and join their team in the village. Bring the bubbles, noisemakers and lots of energy for this fun and festive job!

THINGS TO BRING• Arrange for your own team massage therapist. If you weren’t the best captain already, you will be now!

Please note: Teams who use their own medical or massage therapist do so at their own risk. The Society assumes no liability for these services.

• Company fliers for corporate teams to hand out to team members or other rides, i.e. key chains, stickers, beads, etc.

• Decorations for the “Best Tent” decorating contest

• Disposable cameras and/or video cameras

• Noisemakers to welcome your teammates as they arrive from the ride

• Food & snacks

• Giveaways for team members or other riders

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FOOD & MENU ITEMSThe Bike MS event is a fully supported event with plenty of meals and rest stops. However, your team may still be hungry at the end of the day. Pack some food for your team to enjoy while you are hanging out in your tent.

• Go with your theme: A Hawaiian theme begs for pineapple and roast pork, while a Western theme would suggest a barbeque.

• Sandwich bar: Complete with buns, deli meats and cheeses, and all the fixings.

• Grill, anyone? Bring out the grill for some burgers, veggie burgers, brats, etc.

• Sweets! Bring brownies, cupcakes, cookies or candy for dessert.

• Beverages and ice.

• Or, take a load off and have your meals catered!

For your team’s digestive health please make sure that hot food stays hot and cold food stays cold.

FAMILY AND FRIENDS AT THE EVENTFamily and friends are welcome! Invite them to cheer you on at the finish line and enjoy the weekend with you. Meal tickets are available for purchase for $10 on our website prior to the ride and at the Volunteer Desk inside the Convention Center during event weekend. We also welcome spectators to the finish line at Union Point Park.

WHERE TO FIND TEAM PHOTOSTo view Bike MS images after the event visit, www.imageevent.com/mseventpics/bikems2016/bikems2016newbern

LIVE JERSEY COMPETITION Show your team pride at our annual jersey contest! Saturday night, during the programs and awards celebration, all teams will be invited to showcase their jersey design for a chance to win the Best Jersey Award. To enter, simply send a team representative in your team jersey to the stage to walk the runway. So rally your teammates and don’t miss out! Awards will be given for:

• 1st Place: Framed Team Jersey

• 2nd Place: 2017 Street Banner with Team Name

• 3rd Place: 2017 Mile Marker for Team Village

TEAM VILLAGE AWARDS (GIVEN AT AWARDS CELEBRATION SATURDAY NIGHT)

• Best Team Tent - Voted by Team Captains, Volunteers, and Staff.

• Best Team Jersey - Voted by Bike MS Planning Committee.

• Spirit of the Ride - Team that most embodies the mission of the National MS Society- voted on by Society staff.

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GOOD NEIGHBOR POLICYThere is limited space in the Team Village, and we want to make sure everyone has a comfortable, fun and relaxing experience. We ask that your team please adhere to the following good neighbor policies.

• Quiet time begins at 9pm! That means shutting down generators too.

• No open fires (i.e. bonfires) are allowed.

• No roping off the space around your tent.

• Please keep trash and other items out of the main walkways and thoroughfares.

• After unloading, all vehicles need to be out of the park.

• Unless your tent has a specific, enclosed space for bicycles, please make sure that all team members drop off their bikes at the bike corral.

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SAMPLE TEAM TENT BUDGETTo help you budget for your tent this year, here is a sample budget sheet for your use. Your team may need all of the budget items or just a few — it is up to you!

ITEM PRICE PER QUANTITY TOTAL $Tent __________ __________ __________

Banner __________ __________ __________

Decorations __________ __________ __________

Tables __________ __________ __________

Chairs __________ __________ __________

Snacks __________ __________ __________

Beverages __________ __________ __________

Ice __________ __________ __________

Dinner __________ __________ __________

Serving ware (utensils, cups, plates) __________ __________ __________

Trash bags/cans __________ __________ __________

Generator __________ __________ __________

Massage therapist(s) __________ __________ __________

Volunteer t-shirts __________ __________ __________

Entertainment __________ __________ __________

TOTAL __________ __________ __________

NOTES______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

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SCHEDULEFRIDAY, SEPTEMBER 9TH SCHEDULE:

3pm-9pm Rider/Volunteer Check-In, Convention Center (Ballroom) 3pm-9pm Campground Open, Union Point Park 3pm-9pm Bike Lock-Up Open, Convention Center (Upstairs) 3pm-9pm Bike Mechanics Available, Convention Center (Parking Lot) 3pm-9pm Bike MS Vendor Expo, Convention Center (Parking Lot) 5pm-8pm Rookie Rider Orientation, Convention Center (Ballroom) 5pm-11pm Indoor Camping Check-In, Twin Rivers YMCA of New Bern 6:30pm-8:30pm *VIP Reception, Stanley Hall (249 Craven St., New Bern)

SATURDAY, SEPTEMBER 10TH SCHEDULE:

6am-9am Bike Room Open, Convention Center (Upstairs) 6:30am-9am Breakfast, Union Point Park (Refueling Station) 6:30am-9am *VIP Breakfast, Union Point Park, VIP Tent 7am-8am Team Picture Opportunity, Union Point Park (Gazebo) 7:30am I Ride with MS Photo Time7am-8:15am Bike Mechanics Available, Convention Center (Parking Lot)8am Official Start: Staggered, Union Point Park (50, 75,100 milers)8:30am Official Start: 30 milers (approximate time)9:15am-1:30pm Lunch on Route (Rest Stop 4)11am-6pm *VIP Finish Line Tent12pm-6pm Massage Therapists, Union Point Park3pm-UNTIL Happy Hour Sponsored by Carolina Brewing Co., Convention Center (Veranda)4:30pm-9:30pm Live Music featuring Train Wreck, Convention Center (Veranda) 5pm-8pm Buffet Dinner, Convention Center (Ballroom) (guest tickets available for purchase for $10 at volunteer check-in)6pm-9pm *VIP Reception, Convention Center (Veranda)7pm-8pm Bike MS Celebration & Program, Convention Center (Veranda)*invitation only

SUNDAY, SEPTEMBER 11TH SCHEDULE

6am-9am Bike Room Open, Convention Center (Upstairs) 6:30am-8:15am Breakfast, Union Point Park (Refueling Station) 7am-8am Team Picture Opportunity, Union Point Park (Gazebo) 7am-8:15am Bike Mechanics Available, Convention Center (Parking Lot) 7:45am Welcome, Union Point Park7:50am Moment of Silence 9/11 By 8am Indoor Camping Check-Out, Twin Rivers YMCA of New Bern8am Official Start: Staggered, Union Point Park (50, 75, 100 milers)8:30am Official Start: 30 milers (approximate time)9:30am-12:30pm Lunch on Route (Rest Stop 4)11am-6pm Buffet Lunch, Union Point Part

Greater Carolinas Chapter3101 Industrial Dr., Suite 210Raleigh, NC 27609 919.834.0678 www.nationalMSsociety.org/nct

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LARGEST ORGANIZED CYCLING SERIES IN THE COUNTRY

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