2015/16 caper report - denton, texas · caper 10 omb control no: 2506-0117 (exp. 07/31/2015) - the...
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CAPER 1
OMB Control No: 2506-0117 (exp. 07/31/2015)
City of Denton
Community Development Division
2015/16 CAPER Report Consolidated Annual Performance & Evaluation Report
(August 1, 2015 through July 31, 2016)
... for housing and community development
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CAPER REPORT PREPARED BY: City of Denton Community Development Division 601 E. Hickory, Suite B Denton, Texas 76205 Main Phone Number: (940) 349-7726 Email: [email protected] Website: www.cityofdenton.com HUD APPROVAL Report to be submitted to HUD on October 28, 2016
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CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
This document serves as the City of Denton's 2015/16 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community
Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs. This report meets the performance requirements
described in the Consolidated Plan regulations at 24 CFR 91.520.
Denton’s 2015/16 CAPER contains the following three basic elements: 1) a summary of resources and accomplishments, 2) the status of actions
taken during the program year to implement the City's five-year strategies, and 3) progress made during the past year in addressing identified
priorities, needs and objectives.
The performance report also meets the following three basic purposes:
1. It provides HUD with necessary information for the Department to meet its regulatory requirement to assess Denton’s ability to carry out the
CDBG and HOME grants in compliance with all applicable rules and regulations;
2. It provides information necessary for HUD’s Annual Report to Congress;
3. It provides Denton an opportunity to describe to its citizens the successes in meeting the strategies stated in the 5-yr. Consolidated Plan.
The City of Denton is currently an entitlement city for the Community Development Block Grant and a participating jurisdiction under the HOME
Investment Partnership Program. During the 2015 program year, August 1, 2015 through July 31, 2016, the following funding was available to
the City of Denton to further the objectives of the Consolidated Plan. These amounts include unexpended funds from the previous program
year.
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2015/16 Program Year Amount
Community Development Block Grant Funds $1,341,163.36
CDBG Program Income – 2015 PY $7,660.33
Home Partnership Investment Programs $882,152.43
HOME Program Income – 2015 PY $78,805.89
Total funds available for program year $2,309,782.01
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source / Amount
Indicator Unit of Measure
Expected – Strategic Plan
Actual – Strategic Plan
Percent Complete
Expected – Program Year
Actual – Program Year
Percent Complete
Affordable Rental Units
Affordable
Housing
Homeless
HOME:
$
Rental units
rehabilitated
Household
Housing
Unit
22 1
4.55% 61 1
1.64%
Affordable Rental Units
Affordable
Housing
Homeless
HOME:
$
Homelessness
Prevention
Persons
Assisted 22 0
0.00%
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Homeless Assistance Homeless HOME:
$
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit
Persons
Assisted 0 0 10 0
0.00%
Homeless Assistance Homeless HOME:
$
Homeless
Person
Overnight
Shelter
Persons
Assisted 4750 303
6.38% 400 303
75.75%
Homeless Assistance Homeless HOME:
$ Other Other 950 0
0.00% 0 0
Homeless Prevention Homeless HOME:
$
Homelessness
Prevention
Persons
Assisted 100 0
0.00% 0 0
Homeownership
Assistance/Education
Affordable
Housing
CDBG:
$ /
HOME:
$
Direct
Financial
Assistance to
Homebuyers
Households
Assisted 30 8
26.67%
Housing Rehabilitation Affordable
Housing
CDBG:
$ /
HOME:
$
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
235 34
14.47% 47 34
72.34%
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Public Facilities and
Infrastructure
Improvements
Non-Housing
Community
Development
CDBG:
$
Public Facility
or
Infrastructure
Activities
other than
Low/Moderate
Income
Housing
Benefit
Persons
Assisted 10000 281
2.81% 2000 281
14.05%
Public Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit
Persons
Assisted 80000 695
0.87% 1173 695
59.25%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
The 2015/16 program year was the first year of Denton's 2015-19 Consolidated Plan for Housing and Community Development. Staff efforts
throughout the year focused on housing, public services activities with an emphasis on homeless assistance and public facility
improvements. Below is a discussion of program year accomplishments related to the goals in the action plan:
Affordable Rental Units: The Denton Affordable Housing Corporation completed the rehabilitation of one rental project, but are currently
on hold until a new Director is hired to continue the rehab of the 2015 Bolivar Rental Project of 6 rental units. Also, the construction
at Fairoaks Senior Housing Project was completed during the year, however, there have been some issues regarding three of the sidewalk
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ramps that have been installed. Final payment will take place once issues are resolved.
Homeless Assistance: Funding was provided to the Denton County Friends of the Family to meet the Homeless Assistance goal for 400. The
agency provided assistance to a total of 303 people during the program year.
Homeless Prevention: No activities were funded during the 2015 program year under this goal.
Homeownership Assistance/Education: 2013 CDBG funding and HOME funds were available during the 2015 program year to assist a total
of 8 housholds with homeownership assistance and minor repairs to their homes.
Housing Rehabilitation: CDBG and HOME funding was available to meet the Housing Rehabilitation goal of 47. Minor Repair Program and
Home Improvement Program assisted 34 households - 3 with home improvement and 31 with minor repairs. Increase in construction costs
and building permit process affected the number of accomplishments.
Public Facilities and Infrastructure Improvements: Funding was available to meet the Public Facilities goal of 2,000 people. Projects will be
completed during the 2016 program year. 2014 funding was available during the program year to complete the Fred Moore Day School
Project and assist a total of 281 children.
Public Services: Funding was available to meet the public services goal of 1173 people. The Denton City County Day School, Health Services
of North Texas, Summer Camp and SPAN, Inc. provided assistance to 695 people. Most of the agencies were able to meet their 2015
goal. The major difference between the goals in the Consolidated Plan and actual accomplishment is that the acocmplishments listed above
do not including accomplishments funded with General Funds and Emergency Solutions Grant through the State of Texas. Below are
addditional accomplishments during the 2015-16 program year by goals:
Public Services Accomplishments with General Fund dollars - An additional 2341 people were assisted
Homeless Assistance with General Fund and ESG funds - An additional 1844 people were assisted.
Homeless Prevention with General Fund and ESG funds - An additional 364 were assisted.
The attached table shows the number of households/persons who received assistance during the program year from investment of funds made
available to the City of Denton such as HOME, CDBG, State ESG and General Funds to meet the needs in teh Consolidated Plan.
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CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG HOME
White 978 8
Black or African American 284 4
Asian 9 0
American Indian or American Native 8 0
Native Hawaiian or Other Pacific Islander 1 0
Total 1,280 12
Hispanic 373 4
Not Hispanic 948 8
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
The above table does not include all persons or households assisted during the 2015 program year,
especially with CDBG funds. The chart does not provide information on multi-racial families
assisted. CDBG assisted an additional 41 persons. The data shown in the table, shows that city
programs and activities assisted minority populations. In the CDBG program, 21.5% were African
American and 28.2% and 28.2% were Hispanics. In the HOME program, 33.3% were African American
and 33.3% were Hispanics.
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CR-15 - Resources and Investments 91.520(a)
Identify the resources made available Source of Funds Source Resources Made
Available Amount Expended
During Program Year
CDBG 3,186,261 604,034
HOME 1,529,559 468,104
Table 3 - Resources Made Available
Narrative
The above expenditures included funds from prior years, as well as expenditures of program income
received during the year. Many projects, such as public facilities or affordable housing development,
take more than one year to complete. During the program year the following federal requirements were
met:
CDBG:
- 80% of CDBG funds spent were dedicated to activities that benefitted low-and moderate-income
individuals, thus exceeding the 70% minimum standard for overall program benefit.
- 20% of the CDBG funds expended were spent on planning and administration, thus complying with the
20% cap for administration.
- 13.7% of the CDBG funds were spent on public service activities, thus complying with the 15% cap for
public service activities.
- Timeliness Test: The City expended CDBG funds in a timely manner in accordance with HUD
regulations, which require that a grantee not have more than 1.5 times its prior year grant amount on
hand, 60 days before the end of its program year. As of May 31, 2016, the City had a ratio of 1.0 in its
letter of credit balance in the U.S. Treasury.
HOME:
- 9.6% of HOME funds spent were for planning and administration, thus complying with the 10% cap for
administration. The funds expended included Program Income from loan repayments received during
the year.
- The City met the statutory 24-month total commitment and CHDO reservation deadlines for its FY 2013
HOME allocation.
- The City also met the statutory 5-year expenditure requirement for its FY 2010 HOME allocation.
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- The required match liability for program year (PY) 2015-16 was $32,349.11. The City had a carry-over
from 2014/15 program year of $285,424.75. After meeting the 2015/16 match match requirement, the
City retained a carryover of $253,075.64 to be used in program year 2016/17.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of Allocation
Actual Percentage of Allocation
Narrative Description
Table 4 – Identify the geographic distribution and location of investments
Narrative
The City of Denton provides the majority of its HUD funded community development programs on a
citywide basis to ensure access by all citizens of low and moderate income levels; however, the Home
Improvement Program provides assists in targeted areas. Geographic distribution of capital
improvement projects is based on citizen comments, service provider and City staff input regarding
significant needs in the low-income community, specifically in regard to public facility improvements.
Below is an overview of the programs that are provided city-wide and in targeted areas.
Citywide Program
The Minor Repair Program provides assistance with minor repairs of up to $5,000 on single-family
homes and mobile homes. Minor repair assistance is provided to households at or below 65% of the
area median income within the city limits of Denton. The majority of homes completed during the
2015/16 program year were located in Southeast and Northeast Denton as shown on the attached
map. This area of the City have higher concentrations of older housing stock in need of rehabilitation
and eligible low- and moderate income homeowners.
The Homebuyer Assistance Program (HAP) provided down payment and closing cost assistance to
eligible low- and moderate income homebuyers citywide. The attached map shows the geographic
distribution and locations of investments for the HAP program.
Public service activity provide services to eligible low and moderate income households and are
distributed throughout the Denton community The majority of the social service agencies that receive
HUD funds, however, are located in the southern region, in close proximity to those they serve.
Targeted Areas
The City of Denton has allocated federal funds to targeted areas for the Home Improvement
Program. Home Improvement Program activities are limited to low-income areas that are zoned
residential. This is to ensure that substantial amounts of funding is not expended on housing in areas
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zoned commercial or industrial, where the zoning transition in the near future, would no longer allow
residential development. The majority of homes completed during the 2015/16 program year were
located in Southeast and Northeast Denton as shown on the attached map. This area of the City have
higher concentrations of older housing stock in need of rehabilitation and eligible low- and moderate
income homeowners.
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
The Community Development Division works with other City departments and non-profit agencies to
leverage resources on projects and activities that required multiple funding sources, such as capital
improvement, housing, human services and other projects to help low-income neighborhoods and
citizens. The attached table indicates additional federal, state or local resources available during the
program eyar to the City of Denton and local agencies to meet community development priorities. The
City of Denton leveraged a total of $30,222,361 during the 2015/16 program year from other federal,
state, local and private funds. The attached table indicates additional federal, state or local resources
available during the program year to the City of Denton and local agencies in Denton to meet
community development priorities in Denton County. Below is an overview of the funds leveraged:
Public Services
CDBG-funded agencies leveraged $6,052,374 in federal, state, local and private funds for social
services activities.
City of Denton leveraged $243,362 in local General funds for social services activities.
General-funded agencies leveraged $22,741,402 in federal, state, local and private funds for
social services activities.
City of Denton leveraged $651,375 in Federal funds from the State of Texas Emergency Solutions
Grant for homeless and homeless prevention activities.
Housing Programs
Homebuyer Assistance Program leveraged $1,048,958 in private mortgage loans from
Participating Lenders and $24,718 in homebuyer minimum contribution funds.
Home Improvement Program leveraged $2,222 in private homeowner minimum contribution
funds.
The City of Denton leveraged $43,067 in State funds for the Amy Young Barriers Removal
Program from the State of Texas Housing Trust Fund to make homeowner units accessible.
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Administration Activities
City of Denton leveraged $303,404 in local General funds for Community Development
administration activities.
City of Denton leveraged $3,877 in State funds for Amy Young Barriers Removal Program from
the State of Texas Housing Trust Fund to program administration.
City of Denton leveraged $2,669 in Federal funds from the State of Texas Emergency Solutions
Grant for program administration.
Fiscal Year Summary – HOME Match
1. Excess match from prior Federal fiscal year 285,425
2. Match contributed during current Federal fiscal year 0
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 285,425
4. Match liability for current Federal fiscal year 32,349
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 253,076
Table 5 – Fiscal Year Summary - HOME Match Report
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Match Contribution for the Federal Fiscal Year Project No. or
Other ID Date of
Contribution Cash
(non-Federal sources)
Foregone Taxes, Fees,
Charges
Appraised Land/Real Property
Required Infrastructure
Site Preparation, Construction
Materials, Donated labor
Bond Financing
Total Match
Table 6 – Match Contribution for the Federal Fiscal Year
HOME MBE/WBE report
Program Income – Enter the program amounts for the reporting period
Balance on hand at begin-ning of reporting
period $
Amount received during reporting period
$
Total amount expended during reporting period
$
Amount expended for TBRA
$
Balance on hand at end of reporting period
$
0 80,201 80,201 0 0
Table 7 – Program Income
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Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period
Total Minority Business Enterprises White Non-Hispanic Alaskan
Native or American
Indian
Asian or Pacific
Islander
Black Non-Hispanic
Hispanic
Contracts
Dollar
Amount 226,586 0 0 0 136,321 90,264
Number 3 0 0 0 2 1
Sub-Contracts
Number 18 0 0 0 16 2
Dollar
Amount 72,370 0 0 0 58,570 13,800
Total Women Business
Enterprises
Male
Contracts
Dollar
Amount 226,586 0 226,586
Number 3 0 3
Sub-Contracts
Number 18 2 16
Dollar
Amount 72,370 1,000 71,370
Table 8 – Minority Business and Women Business Enterprises
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted
Total Minority Property Owners White Non-Hispanic Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0 0 0 0 0 0
Dollar
Amount 0 0 0 0 0 0
Table 9 – Minority Owners of Rental Property
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Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition
Parcels Acquired 0 0
Businesses Displaced 0 0
Nonprofit Organizations
Displaced 0 0
Households Temporarily
Relocated, not Displaced 0 0
Households Displaced
Total Minority Property Enterprises White Non-Hispanic Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0 0 0 0 0 0
Cost 0 0 0 0 0 0
Table 10 – Relocation and Real Property Acquisition
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CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 10 0
Number of Non-Homeless households to be
provided affordable housing units 51 25
Number of Special-Needs households to be
provided affordable housing units 14 18
Total 75 43
Table 11 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 22 0
Number of households supported through
Rehab of Existing Units 47 35
Number of households supported through
Acquisition of Existing Units 6 8
Total 75 43
Table 12 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The City of Denton amended the 2015 Action Plan to change the use of the 2015 HOME funds for CHDO
activity from the construction of 22 SRO units to the rehabilitation of the Bolivar Rental Project that will
renovate a six-unit rental project on Bolivar Street. Also, the cost of construction and building permit
process affected the number of units that were rehabilitated during the program year under the Minor
Repair and the Home Improvement Programs.
Discuss how these outcomes will impact future annual action plans.
Community Development staff does not anticipate an impact to future annual action plans due to the
2015 program year outcomes.
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Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 9 0
Low-income 10 0
Moderate-income 23 1
Total 42 1
Table 13 – Number of Persons Served
Narrative Information
The table above shows that the City of Denton assisted a total of 43 persons with CDBG and HOME
funds. The assistance was through the Minor Repair and Home Improvement Programs, Homebuyer
Assistance Program and the Rental Rehabilitation Program through the Denton Affordable Housing
Corporation, a local CHDO. 21% of the persons assisted were extremely low-income, 23% were low-
income and 57% were moderate-income.
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CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
In Denton, there are various systems of care that provide housing and supportive services to those
experiencing homelessness to assist them in ending their homelessness. The use of evidenced-based
practices supported by quality data collection efforts provides a process for informed decisions making
and the necessary foundation for delivering results oriented programs and services.
In order to reach out to the homeless and assess their individual needs, three short-term strategies were
proposed and supported:
1. Facilitate the continued growth and implementation of Coordinated Entry.
Over the last few years, there have been attempts to introduce coordinated access into Denton. Denton
served as a pilot community for the Balance of State’s first test of coordinated access. After much trial
and error and learning through the pilot, the community has entered into planned implementation of
the Balance of State's finalized concept of a Coordinated Entry process.
2. Ensuring the continued delivery of housing placement and supportive services for the homeless.
The City has invested both in staff and financial resources to support the continued delivery of quality
housing and supportive services programs for the homeless and those at-risk of homelessness. In the
2015-16 program year:
*Funded homeless food, shelter and housing programs through CDBG and General Funds in the amount
of $99,800.
*The City of Denton and United Way of Denton County (UWDC) entered into a public-private
partnership to lead collective impact homelessness initiative.
*Partnership jointly funded a homeless coordinator with the City of Denton and United Way of Denton
County.
*The Denton County Homeless Leadership Team (HLT) was formed. HLT is comprised of Mayor, City
Council members, County Commissioners, School District homeless liaison, Board members of homeless
service providers, Chamber of Commerce and other community leaders, who are working to ensure that
every person in Denton County has a place to call home that is safe, affordable, accessible and
supported by community resources. HLT's mission is to foster an effective and coordinated system of
homelessness prevention and intervention, resulting in homelessness that is rare, brief and
nonrecurring.
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3. Provide the environment for community-wide data collection efforts that inform and educate.
To ensure quality data collection through engaged and active support for the annual PIT Count. DCHC
implemented a standing rule that requires all HUD and TDHCA funding recipients to appoint a
representative on the PIT planning committee.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City of Denton (City) addresses the emergency and transitional housing needs of it homeless by
directly supporting both types of service delivery through City’s Human Services Grant and administering
other funding sources like the Emergency Solutions Grant Funds awarded through the Texas
Department of Housing and Community Affairs (TDHCA). These grants are examples of how the City
leverages tax revenues, state of Texas distributed HUD ESG funds, and federal CDBG funds.
The City has two emergency shelters, the Salvation Army Denton (SAL) and Denton County Friends of
the Family (DCFOF). In this program year, SAL leveraged $160,574 in ESG funds for emergency shelter
essential services and shelter operations. In addition, SAL expended eceived $24,878 in General Funds
for a Food Pantry with monthly access to homeless and K.A.R.E Kitchen serving breakfast and dinner to
shelter clients. In this program year DCFOF, serving victims of domestic violence, leveraged $144,706 in
ESG funds for emergency shelter essential services and shelter operations. In addition, DCFOF
expended $25,695 in CDBG funds for shelter operations. Funds supported a percentage of the Shelter
Director’s annual salary. Giving Hope, Inc. (GH) expended $210,902 in ESG funds for Street Outreach.
Street Outreach connects with the homeless on the street to provide case management and emergency
health care. Case mangers work to refer homeless to shelters and other available housing programs as
well as to health and mental health care providers for long-term health care options.
Supportive housing is another housing strategy utilized. GH, in partnership with the Denton Affordable
Housing Corporation (DAHC) and other non-profits, provides transitional housing programs that
combine case management, supportive services, and housing to help the homeless individuals and
families to achieve self-sufficiency and exit the program over a determined amount of time. Some of the
DAHC’s 90 units are made available to Giving Hope, Inc. to use for transitional housing program
clients. Many of these clients are referred by partners like DCFOF and SAL. GH expended $27,297 in
General Funds for its transitional housing programs that supported 50 unduplicated clients. Funds are
leveraged with a CoC SHP grant. City funds support rental and utility assistance as well as a portion of
program staff salaries.
In the program year, City General Funds in the amount of $18,866 was provided support HMIS licenses,
training, and data quality.
The Denton County Behavioral Health Leadership Team and the Denton County Homeless Leadership
Team, two of the collective impact projects, have merged the housing workgroup into one workgroup
working on strategies to address the needs of the homeless who have supportive housing needs but
have significant barriers to housing like mental health and substance abuse issues. In the program year,
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the housing workgroup completed drafting a transitional housing pilot. As a result, a new nonprofit,
Denton Supportive Housing was created and has partnered with a local private landlord. The non-profit
has awarded $100,000 for a 10 unit pilot to provide transitional housing to the high-risk homeless.
Multiple partners are providing in-kind services to the Pilot including many who are City funded. The
funded partners include Denton Community Health Clinic providing case management and health care,
Denton County MHMR proving mental health counseling, and Denton County Friends of the Family
providing domestic abuse and sexual assault counseling. Additional partners are providing housing
furnishings, food panty and meals, peer counseling and more. Pilot launches October 2016.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
The City will support the collaborative efforts of the Denton County Homeless Coalition (DCHC) and
other service sector programs to ensure the community is organized to advocate; coordinate service
delivery; improve effective use of available resources and provide leadership for long-term planning
efforts among various homeless providers, homeless advocates and across multiple sectors.
In the program year, Giving Hope, Inc. (GH) expended funds in ESG Rapid Rehousing funds to help
homeless persons to make the transition to permanent housing and independent living. GH, in
partnership with the Denton Affordable Housing Corporation (DAHC) and other non-profits, provides
rapid rehousing housing programs that combine case management, supportive services, and housing to
help in reducing the period of time that individuals and families experience homelessness, facilitating
access for homeless individuals and families to affordable housing units, and preventing individuals and
families who were recently homeless from becoming homeless again. Some of the DAHC’s 90 units are
made available to Giving Hope, Inc. to use for rapid rehousing housing program clients. GH also partners
with local landlords to place tenants in qualifying units. Many of these clients are referred by DCFOF and
SAL.
Other accomplishments include: City of Denton Community Development (COD) staff serve on the
Coordinated Entry Transition Team (CETT). In the program year, adopted it process to use of the VI-
SPDAT and HMIS to identify housing priority score for each client, referral process to existing housing
options and reveal gaps in service needs providing vital data to support creation of new housing
resources based on identified need. Once implemented, this will result in a reduction in time that it
takes for a person who is homeless to identify and access the right housing service needed.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
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permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City of Denton addresses the need to prevent individuals and families at risk from becoming
homeless by directly supporting service delivery through City’s Human Services Grant and administering
other sources like the Emergency Solutions Grant Funds awarded through the Texas Department of
Housing and Community Affairs (TDHCA). These grants are examples of how the City leverages tax
revenues, state of Texas distributed HUD ESG funds, and federal CDBG funds.
Giving Hope, Inc. leveraged ESG funds with EFSP grant funds for homelessness prevention. ESG funds
supported rental assistance in FMR units for income qualifying families who are at imminent risk of
eviction and have no other support options. In addition, Interfaith Ministries received $5,000 of City
General Funds for rental assistance for those unable to pay rents due to an emergency.
Additional CDBG and City General Funds awarded in the Human Services Grant support other public
services.
Discharge planning has been identified locally as a concern. The Denton County Behavioral Health
Leadership Team is focused on efforts specific to those dealing with mental health issues. Denton does
not have a county mental health facility. As a result, the Denton County Jail is the primary provider of
mental health services in the county. A COD staff member is a part of the Denton County Behavioral
Health Leadership Team Jail Diversion Group. Jail Diversion has developed a pilot to employ diversion
planners in partnership with Denton County MHMR who will ensure those exiting the county jail at risk
of homelessness will exit with vital medications, plans for mental health treatment and referrals housing
where available so they are not exiting to homelessness. This program is in the final stages of contract
signing.
Cumberland Presbyterian Children’s Home and CASA have programs that address the specific needs of
foster care youth. While the City does not fund these specific projects, both agencies are funding
partners receiving CDBG and General Funds to be leveraged with other program funds.
In addition to those previous discussed, the City grant funds programs that are helping low-income
individuals and families avoid becoming homeless through assistance from public or private agencies
that address housing, health, social services, employment, education, or youth needs. The grants for the
City of Denton program year 2015-16 leveraged $250,000 of General Fund and $127,663 of CDBG
funds.
These programs ensure individuals and families have added resources where the costs of services could
put them at risk of homelessness or be a barrier to exiting homelessness.
CAPER 22
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Denton has no public housing units. However, City staff will continue to work with the
Denton Housing Authority to promote City program those currently receiving Section 8 assistance.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Denton has no public housing units. However, City staff will continue to work with the
Denton Housing Authority to promote the DHA Self-Sufficiency Program. Information on the City’s
Homebuyer Assistance Program that provides down payment and closing costs assistance is provided to
clients of the Self-Sufficiency Program.
Actions taken to provide assistance to troubled PHAs
The City of Denton has no public housing units.
CAPER 23
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
An analysis of housing availability and price during the development of the 2015-2019 Consolidated Plan
indicated that housing cost burden for low-income residents, was a major issue in regard to affordable
housing in the Denton community. Denton’s two major providers of affordable housing, the Denton
Affordable Housing Corporation (DAHC) and the Denton Housing Authority (DHA) continue to work to
increase the number of affordable units available in Denton. Most recently, DHA was awarded tax
credits and has begun development of a 322 unit complex of affordable rental units. DAHC continues to
increase the number of affordable rental units that they own and maintain. The City supports the
efforts of both entities. In addition to the programs provided by DHA and DAHC, the City assists low-
income homeowners in maintaining their units. Grants and loans are provided for reconstruction,
rehabilitation and minor repairs. These programs not only assist the homeowners but also improve and
support neighborhoods.
Per Section 35.12.5 of the Denton Development Code, the minimum heated floor area requirements for
single family dwellings in any zoning district is 900 square feet. This would allow affordable housing
developers such as Habitat for Humanity and Denton Affordable Housing Corporation to build 1,000
square foot homes. These homes are not required by the code to have any exterior brick. This is not the
norm in many north Texas communities where building codes tend to be much stricter and therefore
not as supportive of affordable housing development.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
A reduction in CDBG funding is one of the primary obstacles faced by the City of Denton in 2015-
16. However, the City was able to commit $377,663 to support social service agencies that provide
services to the underserved in the community. $250,000 was from the City’s general fund with the
remainder from CDBG. Twenty (20) agencies, providing a variety of services, were awarded funding
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
In the 2015 Program Year Community Development continued complying with the Lead Rule.
The Minor Repair Program passed out both HUD/EPA brochures “Protect Your Family from Lead in Your
Home” and “Renovate Right” in either English or Spanish to 68 homeowners, all prospective households
to be assisted.
In the Minor Repair Program, the Residential Construction Specialist presumed the presence of lead-
CAPER 24
OMB Control No: 2506-0117 (exp. 07/31/2015)
based in the repair of two pre-1978 homes; another one was tested by laboratory analysis of a paint
chip and found positive. Subsequently safe work practices by EPA trained workers were carried out on
all three, and Clearance was achieved on each.
One pre-1978 Rehabilitation was completed which had been inspected during the prior year and found
not to contain any lead above the Action Level.
Two Rehabilitations which are scheduled to be completed during the coming year were found to contain
lead-based paint. Both of these houses will require Abatement.
All pre-1978 Homebuyer Assistance Program houses were visually inspected for deteriorated paint. All
deteriorated paint was found in amounts below de minimis.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Monetary support is provided to three local child care facilities in an attempt to allow more poverty-
level households to obtain and maintain employment. The City provides funding for staff salaries, food
supplies, etc. while also providing CDBG funds to maintain the facilities.
The City’s Economic Development Department continues to support the growth of businesses in the
Denton community which creates additional job opportunities.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
As previously discussed in AP-65 - Through efforts to implement a continuum of care addressed by
community-wide collaboration efforts many of these programs now take the form of coordinated intake
with collaborative case management and the coordinated delivery of street outreach, supportive
housing, rapid re-housing, and prevention of homelessness programs. The collection of community-wide
data provides the necessary foundation to ensure there is a measure of collective impact and helps
those delivering programs and services make informed decisions. In order to reach out to the homeless
and assess their individual needs, three short-term strategies where proposed to be supported:
1. Facilitate the continued growth and implementation of Coordinated The community has now finalized
a concept for Coordinated Entry and will launch in December 2016.
2. Ensuring the continued delivery of housing placement and supportive services for the homeless. The
City has invested both in staff and financial resources to support the continued delivery of quality
housing and supportive services programs for the homeless and those at-risk of homelessness. In the
2015-16 program year:
*Funded homeless food, shelter and housing programs through CDBG and General Funds in the amount
of $99,800
CAPER 25
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*City of Denton and United Way of Denton County entered into a public-private partnership to lead
collective impact homelessness initiative.
*Partnership jointly funded a homeless coordinator between the City and United Way
*The Denton County Homeless Leadership Team was formed with a mission to foster an effective and
coordinated system of homelessness prevention and intervention, resulting in homelessness that is rare,
brief and nonrecurring.
3. Provide the environment for community-wide data collection efforts that inform and educate. To
ensure quality data collection through engaged and active support for the annual PIT Count. DCHC
implemented a standing rule that requires all HUD and TDHCA funding recipients to appoint a
representative on the PIT planning committee.
Certification of Consistency
No certificate of consistency were approved by the City of Denton during the 2015-16 program year.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
Various collaborative efforts have been instituted to support coordination between housing and service
providers. The Denton County Homeless Coalition is an example of homeless service providers meeting
with staff from the Denton Affordable Housing Corporation and the Denton Housing Authority to discuss
housing the homeless and potentially homeless. A landlord’s forum was also hosted by several local
non-profit agencies. The forum was an effort to meet with local rental property owners and managers
and educate them regarding the need for affordable housing and how the private and non-profit rental
property owners could work to support Denton’s low-income households.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The City of Denton’s analysis of impediments to fair housing choice indicated that there continues to be
no overt barriers to fair housing. The activities carried out over the past year to support fair housing
include the following:
Weekly advertisements in the local Denton Record-Chronicle newsletter providing information
regarding how to get assistance in filing a fair housing complaint;
An article included in the May 2016 Community Development newsletter, providing residents
with information on fair housing;
Staff attended and received a Certificate of Completion for the 2016 Let’s Work Together for
CAPER 26
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Fair Housing conference in Austin, Texas. Staff was able to obtain additional information about
fair housing issues and how to resolve them;
Staff presentation regarding the City’s fair housing ordinance and support of that ordinance at
the March 2016 Landlord’s Forum sponsored by local non-profit organizations;
Provision of assistance to those with housing problems through both the Community
Improvement (code enforcement) Division and Community Development;
Continued support for the development of affordable housing such as the Tax Credit properties. Denton
currently has 2,194 affordable tax credit units. An additional 322 units are now under construction.
CAPER 27
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
Staff completed a full scale monitoring of the Denton Affordable Housing Corporation’s (DAHC) HOME-
funded activities on November 19th and 20th. The monitoring included review of tenant and
homebuyer application files, and project information files. Community Development staff set up a
meeting to review the information from the monitoring with DAHC staff. A letter, dated January 8, 2016
requested additional information from the organization primarily on policies and
procedures. Monitoring was complete and a re-certification letter was mailed on May 5, 2016. City
staff continue to review income information from DAHC’s tenants. No funding has been expended by
DAHC since August 2015.
The Community Development Division is responsible for monitoring subrecipient
performance. Monitoring is a systematic process of review and evaluation of compliance with Service
Agreement terms, conditions and policies.
Multiple methods are used to monitor agency service performance and agreement compliance. These
includes desk monitoring of documents submitted monthly by agencies including reports, requests for
reimbursement, financials and governance documents; informal monitoring involving routine record
requests by email, phone, and letter; formal monitoring evaluation involving telephone interviews and
required meetings; and an on-site monitoring evaluation system.
In the program year, staff completed 100% monthly desk monitoring for all grant funded agencies.
Monthly desk monitoring provided review of requests for reimbursements to ensure all expense items
where eligible under the grant rules. The process has a strong system of checks and balances. All
requests were then reviewed and approved. Requests from payments were processed for payment by
the Administrative Assistant and then completed by the Finance Department. Monthly monitoring
included review of financials and board minutes. Though monitoring review was recorded each month.
When eligibility was approved, informal monitoring involved a written request for correction. If other
monitoring documents were not up-to-date then informal monitoring involved a written request for
updated monitoring documents. This was documented in the agency’s monthly RFR report.
In 2015-16, formal desk monitoring was completed on 100% of funded agency. The year served as a test
case to determine process and capacity for formal monitoring practices without on-site monitoring.
Formal monitoring included review of all 17 funded agencies. The formal monitoring reviewed a random
selection of project Case/Client Files; YTD General Ledger/Journals; YTD Bank Statements with
Reconciliations; Policies and Procedures Guides, and Manuals; Governing Documents; Reporting
Documents w/Service Agreement; and a second review of monthly reporting documents. Agencies were
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also asked to complete a survey to determine effectiveness of grant program delivery. The majority of
general fund agencies received a notice of a completed review. CDBG funded agencies received
monitoring response letters. Recommendations were issued in 100% of the response letters. Two
concerns were issued. No findings were issued.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
Citizens have a variety of ways to provide comments on all Community Development programs and
projects throughout the year. To ensure citizen participation in the 2015-16 performance report
process, the city followed its 2015-19 Citizen Participation Plan. A notice was placed in the Denton
Record Chronicle on October 12, 2016 requesting public comments on the 2015 CAPER. The
advertisement stated that the City of Denton was accepting comments on the performance report from
October 13 through 27 on the status of community development projects. The advertisement also
included the location of the draft CAPER. Attached is the affidavit of publication for the
advertisment. No comments were received during the comment period.
CAPER 29
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CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
The City of Denton amended the 2015 Action Plan for the following reasons:
1. The City of Denton amended the 2015 Action Plan to complete the following: a) reallocate
$10,500 in CDBG funds from Health Services of North Texas – Food Program. This program was
canceled and funds will be reallocated during the 2016 program year to the Minor Repair
Program; b) revise the project description for the 2015 Fred Moore Day Nursery School
Improvements to complete the Activity Room and installation of new exterior playground
equipment, necessary surfacing and fencing; and c) change the use of the 2015 HOME funds for
CHDO activity to the Bolivar Rental Project that will renovate a six-unit rental project on Bolivar
Street.
2. The City of Denton amended the 2015 Action Plan for Housing and Community
Development. The amendment would reallocate $12,675 in Community Development Block
Grant (CDBG) funds from Health Services of North Texas to Denton Community Health Clinic. A
total of $18,800 in CDBG funds was awarded to Health Services of North Texas Women’s Health
Clinic for the 2016/17 program year. Health Services of North Texas requested to modify their
budget to $6,125. This amendment would reallocate the balance of $12,675 to Denton
Community Health Clinic to support intensive case management services for homeless
individuals.
The substantial amendments only required changes to program activities and did not affect the goals
stated in the 2015-19 Consolidated Plan for Housing and Community Development.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
CAPER 30
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CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the
program to determine compliance with housing codes and other applicable regulations
Please list those projects that should have been inspected on-site this program year based upon
the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues
that were detected during the inspection. For those that were not inspected, please indicate
the reason and how you will remedy the situation.
The City of Denton inspects the rental rehabilitated units based on HOME regulations – 1-4 rental units
are inspected every 3 years; 5-25 units are inspected every 2 years; and more than 25 units are
inspected yearly. Attached is the Rental Inspection Schedule for the 2015/16 program year with the
results of the on-site inspections of affordable rental housing assisted under the HOME program. During
on-site inspections, any minor issues that were identified by the Community Development Inspector
were corrected.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)
The City of Denton housing programs were affirmatively marketed to low income and minority
households throughout the city. The following is a list of actions taken to affirmatively market to low
income and minority households:
1. Program information is available in English and Spanish with bi-lingual Spanish-speaking staff
available to applicants when needed.
2. Inspector carries a supply of housing program information brochures in his vehicle and
distributes to residents of substandard properties. Also, Community Improvement Department
officers (previously known as Code Enforcement) also carry our brochures and provide them to
residents of substandard properties.
3. In an effort to keep owner-occupied affordable housing in good condition, every household
receiving a minor repair grant, when it is eligible, is encouraged to apply to the home
improvement program waiting list for a more extensive home improvement.
4. When minor repair projects are approved, staff assists clients when needed, to apply for
weatherization work through Community Services Inc.
5. Housing programs are highlighted quarterly in the Community Development Newsletters that
are distributed to a large and versatile mailing and email list.
6. The City of Denton Cable Channel (DTV) advertises CD housing assistance programs on a regular
basis.
7. Denton non-profit agencies refer households to the Community Development Division when
housing repairs are needed.
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8. A link to the Community Development Division is on the web with listings of program
descriptions, requirements and information needed on how to apply for assistance.
9. HIP applicants are given an option to allow a yard sign that advertises the Home Improvement
Program to be placed in their yard during rehab or reconstruction.
10. Community Development generates quarterly newsletters. Distribution goes out to non-profit
agencies, former clients, contractors, and others. The CD programs are marketed to the
community.
Refer to IDIS reports to describe the amount and use of program income for projects,
including the number of projects and owner and tenant characteristics
A total of $80,200.97 in HOME Program Income was spent on assisting 5 homeowners through the
Home Improvement Program. Below are the homeowner characteristics:
Eighty percent had incomes below 60% of the area median income.
Eighty percent were African American.
Twenty percent were of Hispanic ethnicity.
Sixty percent were elderly households.
Forty percent of homeowners were disabled households.
Sixty percent were small households and forty percent were large households.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES
ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)
Not applicable for the City of Denton.
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Attachment
CAPER 2015 - Beneficiaries
CAPER 33
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CAPER 34
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CAPER 35
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CAPER 36
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CAPER 2015 - Maps
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CAPER 38
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CAPER 2015 - Resource Table
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CAPER 42
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CAPER 2015 - Affidavit of Publication
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CAPER 2015 - Rental Inspection Schedule