2015-2016 school year informationnow - mo guidelines

2017-2018 School Year

InformationNOW - MO Guidelines

State Setup and Reporting

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2017-2018 School Year InformationNOW - MO Guidelines Contents •••• iii

Contents

InformationNOW – Missouri State Guidelines 1

Overview ...................................................................................................................................1

Latest Changes to this Document ..............................................................................................1

Data Entry and Setup 2

Enrollment System Settings.......................................................................................................2

First Day of School ....................................................................................................................2

Schedule Setup for Aides (Position Code 80)............................................................................3

Schedule Changes for Students..................................................................................................4

Physical Fitness Tests and Records ...........................................................................................4

Omit Fitness Records ..................................................................................................5

Home Rooms .............................................................................................................................5

MO State Reports 6

Prior to State Reporting .............................................................................................................6

State Reports..............................................................................................................................6

Report Criteria .............................................................................................................6

MOSIS Reporting ......................................................................................................................7

Common Data Elements..............................................................................................7

Civil Rights Data Collection (CRDC) Part I ...............................................................8

Student Core ................................................................................................................8

Enrollment Attendance ..............................................................................................14

ASVAB .....................................................................................................................16

Student Discipline .....................................................................................................17

Graduate Follow-Up..................................................................................................18

Educator Core............................................................................................................19

Educator School ........................................................................................................21

Course Assignment....................................................................................................22

Student Assignment...................................................................................................23

Precode ......................................................................................................................25

Local Tax Effort ........................................................................................................26

Direct Certification....................................................................................................27

Referrals ....................................................................................................................28

Student Course Completion.......................................................................................29

Student CTSO Export................................................................................................31

Unique ID ..................................................................................................................33

MO State Codes 34

MO Lookup (Codes)................................................................................................................34

Code Entry and Maintenance ....................................................................................34

Index 35

iv •••• Contents 2017-2018 School Year InformationNOW - MO Guidelines

2017-2018 School Year InformationNOW - MO Guidelines InformationNOW – Missouri State Guidelines •••• 1

InformationNOW – Missouri State Guidelines

Overview

This document is intended to provide Missouri users at both the school and district levels with instructions on setting up

InformationNOW for the collection and reporting of state-required data.

Latest Changes to this Document

This document has been revised to incorporate changes for the 2017-2018 school year. Recent changes are highlighted in

yellow throughout the document where applicable.

2 •••• Data Entry and Setup 2017-2018 School Year InformationNOW - MO Guidelines

Data Entry and Setup

Enrollment System Settings

Due to the nature of attendance reporting, certain enrollment settings should be selected to ensure correct attendance

reporting.

Go to School/District | District and select the Enrollment tab.

• In the Withdrawals section, bullet The first day of non-attendance for Withdrawal date school enters is student’s...

• In the Enrollment section, check Allow students to enroll and withdraw from the same school in a single day.

• In the No Shows section, enter the date to Disable button on. Enter starting date for No Show to be inactive

and Academic Year affected.

Note: MO schools should not use NO-SHOW.

• In the Withdrawals section, check Withdraw from all sections.

Note: This should be done prior to the start of the year.

First Day of School

On the first day of school, students who do not return to school must be withdrawn from school.

• Daily Attendance will be taken.

• Go to Attendance | Reports and click Daily Absence Listing.

2017-2018 School Year InformationNOW - MO Guidelines Data Entry and Setup •••• 3

• Print the report for the first day of school.

If the student transferred out during the summer after completing the regular academic session:

• Go to Students | Student Maintenance and search for the student.

• Go to Schedule. Select all classes and delete all sections.

• Open the student’s file and browse to the Enrollment tab.

• Withdraw the student on the first day of school with the appropriate Exit Code.

For any student who dropped out or withdrew during the last regular academic session (not including Summer School):

• Go to Students | Student Maintenance.

• Search for the student.

• Open the student’s file.

• Under Manage | Select Schedule, delete the student’s schedule.

• Click the Enrollment tab.

• Select the enrollment record and Delete it.

Failing to delete the student schedule before the entry record is deleted could cause issues later in the school year.

To confirm all students are reported correctly:

• Go to Attendance | Reports and click ADA/ADM by Hours.

• Set the beginning and ending date range to include the first day of school only.

• Print the report.

• Full-time students’ member hours should match the school hours noted at the end of the report.

Schedule Setup for Aides (Position Code 80)

Aides are to be reported with the same course information as the teacher being assisted on the Course Assignment

extract.

Perform the following steps to do this:

• Go to Scheduling | Master Schedule and search for the section in question.

• Open the section by clicking the Course.Section number link.

• Click Teacher, then click Add.

• Search for and select the teacher.

• Confirm the selection.

• DO NOT change the Primary selection from the primary teacher.

• Click OK to save.

4 •••• Data Entry and Setup 2017-2018 School Year InformationNOW - MO Guidelines

Schedule Changes for Students

As the year progresses, a student’s schedule may be changed for any reason. It is important that schedule changes are

made properly for students so that the Enrollment Attendance Extract will report the correct hours for all students.

Please refer to the InformationNOW – Scheduling Quick Reference Guide for full details.

Some points to remember when making schedule changes during the school year:

• If the student is moving from one class to another, the withdrawal date and the enrollment date must be

consecutive dates. For example, the student withdraws from one section on 10/01/YY and enrolls into another

section on 10/02/YY.

• If the student never attended a class or was only in a class a few days and you do not want to keep any

info/history for that class. Then you can delete the class from the student’s schedule. This will make it look like

the class never existed for the student and delete anything related to that class.

To make sure the schedule change was done properly:

• Go to Attendance | Reports and click ADA/ADM by Hours.

• The beginning date should be the first day of school and the ending date should be the date on which the

student’s schedule was updated.

• The hours membership for the student should match the school hours reported at the end of the report.

o If a student is reporting too many hours, there may be a schedule change error or too many classes may be

scheduled.

o If a student is reporting too few hours, there is most likely an incomplete schedule.

Note: It is the best practice to print the ADA/ADM by Hours report weekly to help locate errors early

enough for simple correction.

Physical Fitness Tests and Records

Note: InformationNOW Health must be used for MO State Reporting Fitness Tests.

• Go to Health | Setup and look up Fitness Area. Create the Fitness Area Codes based on the codes provided in

the InformationNOW MO - Code Setup 2017.xlsx document, available on Chalkable's State Guidelines page at

http://support.sti-k12.com/documentation/stategdocs.asp.

• Go to Health | Setup and look up Fitness Test Type. Create the Fitness Test Types based on the codes

provided in the InformationNOW MO - Code Setup 2017.xlsx document, available on Chalkable's State

Guidelines page at http://support.sti-k12.com/documentation/stategdocs.asp.

• Go to Health | Setup and look up Fitness Results. Create the Fitness Results based on the codes provided in

the InformationNOW MO - Code Setup 2017.xlsx document, available on Chalkable's State Guidelines page at

http://support.sti-k12.com/documentation/stategdocs.asp.

Fitness results for 5th

, 7th

and 9th

graders may be entered on an individual basis or for multiple students by mass-entry.

To enter fitness result individually:

• Go to Health | Student Health and search for the students by Grade Levels of 5, 7, or 9.

2017-2018 School Year InformationNOW - MO Guidelines Data Entry and Setup •••• 5

• Select all the students and click View.

• Open the Screenings Tab in Health, select Fitness, and click Add.

• After clicking Add, select the fitness test and the fitness result, making sure to mark Report to State.

To enter fitness results for multiple students by mass-entry:

• Go to Health and select Mass Assign Fitness Screenings.

• Search for the students by grade level and click Next.

• Select all students who earned the fitness result and click Add, then Next.

• Select assign results to all students or assign individual results

• Select the Date, Fitness Area, Fitness Test Type, Administered By, Check Box Report to State, and Fitness Result. Click Assign.

Repeat for each Fitness Area. Note that a student cannot be assigned results to the same test more than once.

Omit Fitness Records

To omit fitness records:

• Go to Health | Student Health and search for the student(s).

• Select a student from the results list and click View.

• Screenings tab in Health.

• Select the test and view it. Mark it completed and click OK. Once it has been completed, you may view again

and select an Omit Date and Reason.

Home Rooms

Due to requirements on the PreCode export, any student taking the MAP assessment must be placed in a home room.

The home room may be assigned based on actual home room teacher, grade level or other criteria. Please refer to the

Quick Reference Guide entitled InformationNOW – Homerooms, available on the Documentation page at

http://support.sti-k12.com/documentation/default.asp.

6 •••• MO State Reports 2017-2018 School Year InformationNOW - MO Guidelines

MO State Reports

Prior to State Reporting

To help with data for MOSIS reporting, Quick Entry/Edit may be used to populate required fields. Please refer to the

InformationNOW – Quick Entry Edit Quick Reference Guide for information on using the data entry method.

The following fields should be checked prior to state reporting to confirm that all students have the proper values:

• Demographics Area (Main and Misc. tab of student file):

o Migrant Family (Migrant)

o Reporting School

o Residency Status

• School Area (School tab of student file):

o Reported FTE

• Custom Area (Custom tab of student file):

o Truant

Quick Entry/Edit may be used for other state reported fields not listed here. These fields are listed because the majority

of the students have the same value.

State Reports

To access state reports, go to Reports | State.

Note: The term export is used in the State Reports screen because the data drawn by these reports will

be exported to a designated file format.

Click any report in the Export Type list to view the menu options for that report.

Report Criteria

• Academic Sessions Year: The current year will be selected by default. Use the drop-list to choose a

different academic session’s year if desired. The sessions shown below will change, depending on the year

selected here.

• Academic Sessions: All sessions for all schools will be selected by default. To select a specific academic

session for a specific school, use the scroll bar on the right side of the browse box to view the schools/sessions

and then click the appropriate one. The Ctrl and Shift key functions may be used to select multiple

schools/sessions.

• Start Date and End Date: (Not available for all state reports). To change the date range for the report, click

the button to the right of the start and/or end date field and use the popup calendar to choose the new date.

Make sure to see what dates to enter for each cycle that requires shots.

2017-2018 School Year InformationNOW - MO Guidelines MO State Reports •••• 7

• Select Report Format: (Not available for all state reports) Reports are by generated, by default, in comma-

delimited-format. However, the report format may be changed to fixed width by clicking the drop-down and

selecting FixedWidth for the fixed-width format.

• Cycle: (Not available for all state reports) Some exports are submitted during various reporting cycles, so the

correct reporting cycle must be selected.

• Staff Classifications: (Not available for all state reports) A Staff Classification is a required filter option that

filters the staff members who are exported in this report. The Ctrl and Shift key functions may be used to select

multiple Staff Classifications.

MOSIS Reporting

Below are the data elements required by each report. The data elements are sorted by common data elements that are

required by several reports and then by report-specific data elements. Each data element contains the MOSIS definition

as defined by DESE and the location of the element in InformationNOW. Not all data elements are listed. Some data

elements are defined in such a way that InformationNOW will automatically export the expected value.

Common Data Elements

Make sure that all used code sets have the appropriate code in the State Code field. If the State Code is missing or

incorrect, either no information or the incorrect information will be extracted in the export file.

• Attending District Code: DESE-assigned 6-digit county district code for the district of attendance.

Location: Attending District under the Custom tab of the student’s Maintenance form.

Note: If the student’s Attending District and School are the Reporting District and School, leave this

field blank.

• Attending School Code: DESE-assigned 4-digit school code for the school of attendance Location:

Attending School under the Custom tab of the student’s Maintenance form.

Note: If the student’s Attending District and School are the Reporting District and School, leave this

field blank.

• Reporting District Code: DESE-assigned 6-digit county district code for the district reporting. Location:

Main tab of the District form under School/District.

• Reporting School Code: DESE-assigned 4-digit code for the school from which the student is reported.

Location: Main tab of the School form under School/District.

Note: If a student is enrolled into more than one school for the reported academic year, the Reporting

School Code is based on the school selected as Reporting School on student Misc tab.

• Resident District Code: DESE-assigned 6-digit county district code for the district of residence. Ex.: K-8

Resident II student attending high school in a different district would have Resident District Code populated

with xxxxxx and the Attending District Code populated with yyyyyy, representing the district of enrollment.

Location: Resident District under the Custom tab of the student’s Maintenance form.

Note: If the student’s Resident District and School are the Reporting District and School, leave this

field blank.

• Resident School Code: DESE-assigned 4-digit school code for the school of residence. Location: Resident

School under the Custom tab of the student’s Maintenance form.


Note: If the student’s Resident District and School are the Reporting District and School, leave this

field blank.

• Teacher Name: Used for sort order. May be teacher/examiner/class name. If the student is assigned to a home

room, the home room will be exported. If no homeroom exists, this will use the Reporting School name.

• MOSIS student ID: State-assigned student identifier. Location: Misc tab of the student’s Maintenance

form.

• Legal Last Name: Legal last name as it appears on certificate of birth. Location: Main tab of the student’s

Maintenance form.

• Legal First Name: Legal first name as appears on certificate of birth. Location: Main tab of the student’s

Maintenance form.

• Legal Middle Name: Legal middle name as appears on certificate of birth. Location: Main tab of the student’s

Maintenance form.

• Legal Name Suffix: Legal name suffix as appears on certificate of birth. Ex.: Jr, Sr. Location: Main tab of the

student’s Maintenance form.

• Date of Birth: Date of birth as appears on certificate of birth. Location: Main tab of the student’s Maintenance

form.

• County: County in which the student resides. Location: Physical Address under the Main tab of the

student’s Maintenance form. If County is blank, student is either missing a county on the Main tab or the

Same as Mailing option is not checked where there is not a Physical Address entered.

• Student Grade Level: Grade level as of the time data is being submitted unless otherwise specified.

Location: Main tab of the student’s Maintenance form.

• Gender: Location: Main tab of the student’s Maintenance form.

• Race/Ethnicity: Location: Main tab of the student’s Maintenance form.

Civil Rights Data Collection (CRDC) Part I The Civil Rights Data Collection (CRDC) is a federally mandated biannual export. Refer to Quick Reference Guide for

CRDC information.

Student Core

Make sure that all code sets used have the appropriate codes in the State Code field. If the State Code is missing or

incorrect, either no information or the incorrect information will be extracted in the export file. To make sure all

applicable students are included on the report, run an ADA/ADM in Hours for the same date range as the state report and

include withdrawn students. The number of students on this report should match the number of students on the Student

Core. If students are missing, this would normally be because their Reporting Schools are blank or incorrect (on

Student’s Misc tab).

Notes about Each Cycle

• October Cycle: Count Date = Last Wednesday in September

• December Cycle: Count Date = Dec 1.

Export a single record for each currently enrolled student where:

SpEd Exit Date is Null or is > Reporting Period End Date

AND

IEP Start Date = or < Reporting Period End Date < or = IEP End Date


OR

Date Enrolled in LEA < or = Reporting Period End Date

NOTE: By using this field, the user should be able to get all current special education students when

the file is generated after Dec 1; with the ASSUMPTION that the student has been served in special

education since the Date of Enrollment in the LEA. However, since there is no history on Student

Exceptionality, we can only send what is currently assigned to the student. If the Exceptionality is

changed after Dec 1, it will have to be manually edited in the file.

• February Cycle: Count Date = Last Wednesday in January

• April Cycle: Start and end date are MAP testing start and end date

• June Cycle: Begin Date is the 1st day of school and the End Date is the last day of school.

• Lunch Status: Located on Main tab of the student’s Maintenance form.

• Gifted: Designation for students who have been identified for and/or have participated in the district's formal

Gifted program. Location: Gifted under Custom tab of the student’s Maintenance form.

• Homeless: The primary nighttime residence is the basis for identifying homeless children and youth. Provide

code that identifies primary nighttime residence. Location: Student Homeless Status on the Misc tab.

Note: If Homeless is not selected for the student, export NH.

• Migrant: A Migrant is a student who has moved across school district boundaries within the preceding 36

months to seek or obtain (or to accompany or join a parent, spouse or guardian who is seeking to obtain)

temporary, seasonal employment in agriculture or fishing, or to work in a beef, poultry or pork processing plant.

Location: Migrant under Misc tab of the student’s screen.

• NotFAYSchool: Y for any student who was not enrolled the last Wednesday in September OR any student

who was enrolled the last Wednesday in September, transfers out of the Academic Session for one more than

half of the in-school/membership days between the last Wednesday in September and the Report Parameter End

Date’, and is re-enrolled on or before Report Parameter End Date Otherwise ‘N’.

• NotFAYDistrict: Y for any student who was not enrolled the last Wednesday in September OR any student

who was enrolled the last Wednesday in September, transfers out of the District for one more than half of the

in-school/membership days between the last Wednesday in September and the Report Parameter End Date, and

is re-enrolled on or before the Report Parameter End Date. Otherwise ‘N’.

• Voluntary Transfer Student: Designation for students who reside in the St. Louis City school district but

who voluntarily enroll in a St. Louis County school district or a student who resides in a St. Louis County

school district but attends the St. Louis City school district. The transfer must have been a result of the

desegregation settlement agreement. Location: Voluntary Transfer under Custom tab of the student’s

Maintenance form.

• A+ student: Required if student is in grade 09, 10, 11 or 12. DESE-assigned A+ codes will designate if a

student is an A+ participate or completer. Location: A+ Tracking under Manage options in the student’s

Maintenance form.

Note: Export ‘Y’ if student has an A+ Program Start Date and A + Program End Date is null. Export

‘N’ if A+ Program Start Date or A+ Program End Date are both null. Export ‘C’ if ‘Eligible’ is

selected on the student’s A+ Program Record.

• Months in USA: Location: 1st Date in US on student custom field.

• Export number of months calculated by subtracting student custom field_1st Date in US from April 1 of the

current school year.


• If null, export blank spaces.

• Round to nearest whole number.

• April (Conditional) - Required if ‘Immigrant’ = Y.

Note: Immigrant must be checked under Misc tab of the student’s Maintenance form.

• Immigrant: Designation for students who are aged 3 through 21, were not born in any U.S. state; and have not

been attending one or more schools in any one or more states for more than 3 full academic years. Immigrant

children and youth will include the children in lawful permanent resident aliens, refugees, asylees, parolees,

persons of other immigrant status, and immigrant residents in the United States without proper documentation.

They will exclude children of foreign diplomats, United States citizens, children who were born abroad, and

children of foreign residents temporarily in the United States for business or pleasure. Location: Misc tab of

Student Maintenance form.

• ELL Primary Language: Required if student is reported LEP status = MY1, MY2, RCV OR NRC.

Location: Misc. tab of the student’s Maintenance form.

• LEP/ELL: DESE-assigned LEP/ELL code set. This code set is used to declare if a student is LEP, ELL

Receiving, first year monitoring or second year monitoring. Location: Misc tab of the student’s Maintenance

form.

Note: If student LEP field is empty, this will export NLP.

• ELL Exit: Method used to re-classify the student as non-LEP. Location: ELL Exit under Custom tab of the

student’s Maintenance form. If null, export blank spaces. If LEP/ELL is MY1 or NLP then ELL Exit is not

allowed

• ELL Exit Test: Language Proficiency Test used to re-classify the student as non-LEP. Data element may only

be reported if the ELL Exit is LPT (Language Proficiency Test). Location: ELL Exit Test under Custom tab

of the student’s screen.

• ESOL Instructional Model: Most frequent LEP Instructional Model used. LEP/ELL must be reported as

"RCV" (Receiving Services) in order for ESOL Instructional Model to be allowed. Location: ESOL Instr

Model under Custom tab of the student’s screen.

• Missouri Option Program: Student who has or is participating in the Missouri Option Program. Must be

reported for students in grades 09, 10, 11 or 12. Location: School Programs under Manage options in the


Note: The value of N will export for all students who are not in Missouri Option Program.

• H.S. Career Ed Student: Designation for students in Grades 9-12 who have completed or are currently

taking a Career Education course approved by DESE. Data element not allowed to be reported unless student is

in grades 09, 10, 11or 12. Location: HSCareerEducation under Custom tab of the student’s Maintenance

form.

Note: If HSCareerEducation is blank, the value of NHS will be exported.

• Title I: This identifies a student who is receiving Title I services. In a targeted assistance program, only students

receiving direct Title I services should be designated. All students in a Title I school-wide program should be

designated as Title I. If the school building does not receive Title I funds, none of the students in that school

building should be designated as Title I. You must enter a Service under each student for your Title I to be

reported. This can be done thru Mass Manage under Students. Students must have a Begin and End date that fall

within the current Academic Session. Location: Services under Manage options in the student’s Maintenance

form.


o October (Required): Y if Report Parameter end Date is on or between Student District Service with Service

Type state code = T1 start and end dates (student is active in T1 on Report End Date/count date). Else, N.

o December (Required): Export Y if Report Parameter end Date is on or between Student District Service

with Service Type state code = T1 start and end dates (student is active in T1 on Report End Date/count

date). Else, N.

o February (Required): Export Y if Report Parameter end Date is on or between Student District Service with

Service Type state code = T1 start and end dates (student is active in T1 on Report End Date/count date).

Else, N.

o April (Required): Export ‘Y’ if Report Parameter Start and End Dates are on or between Student District

Service with Service Type state code = T1 start and end dates (student is active in T1 during MAP testing

date range). Else, N.

o June (Required): Export Y if Student District Service with Service Type state code = T1 start or end date

falls within the Acad Session Date Range (student was served in T1 at least one day during the Acad

Session). Else, N.

o Valid Values: Y (yes), N (no)

• Title III: This identifies an ELL student who is receiving services funded through Title III. Location: Services

under Manage options in the student’s Maintenance form.

o October (Required): Export Y if Report Parameter end Date is on or between Student District Service with


Else, N.

o December (Required): Export Y if Report Parameter end Date is on or between Student District Service

with Service Type state code = T3 start and end dates (student is active in T3 on Report End Date/count

date). Else, N.

o February (Required): Export Y if Report Parameter end Date is on or between Student District Service with


Else, N.

o April (Required): Export ‘Y’ if Report Parameter Start and End Dates are on or between Student District

Service with Service Type state code = T3 start and end dates (student is active in T3 during MAP testing

date range). Else, N.

o June (Required): Export Y if Student District Service with Service Type state code = T3 start or end date

falls within the Acad Session Date Range (student was served in T3 at least one day during the Acad

Session). Else, N.

o Valid Values: Y (yes), N (no)

• Residency Status: DESE-assigned Residency Status code for student being reported. Ex.: Resident I,

Resident II, Non-Resident. Location: Misc tab of the student’s Maintenance form.

Note: If no value is entered, no Residency Status is exported.

• Membership FTE: Students average hours per week divided by total possible hours the student could attend

in a week. This field should be null if the student's residency status is Home Schooled (HS), or Parent Tuition

(PT). Location: School tab of the student’s Maintenance form.

• OnePriorTen: Export "N" if the student attended at least one of the 10 days prior to the count date. Enter "Y"

if the student was absent from ALL 10 days prior to the count date.

• EnrolledOnCntDate: 'Y' if student is currently enrolled on Count Date. Otherwise 'N'.

• EnrolledAllYear: ‘Y’ if student was enrolled from last Wednesday in September until the final day of the

school calendar marked ‘In School’ OR if the student was withdrawn with and Enrollment Code of G01 or G02

due to early graduation. Otherwise ‘N’.


• First Year Freshman: Required for students in grade 09. Designates the current school year as the student's

first high school freshman year. Only reports for grade 9 students. Location: First Year Freshman under

Custom tab of the student’s screen.

• GPA: If Grade Level is 09 or 10, Export the student’s GPA for the current year. Else, export blank spaces.

• GPA Scale: Required if student is in grade 09 or 10. Grading scale (11 or 4) used by the district attended by

the student. Location: Transcript GPA Method field under the Settings tab of Grades | Setup.

• 8th Grade Tech Literacy: Required for all 8th grade students if student meets or exceeds NCLB 8th grade

technology literacy requirements. Location: Eighth Tech Lit under Custom tab of the student’s screen.

Note: If grade level is 08 and custom field is blank, export N. If grade level is not 08, export blank

spaces. ** A conversion script will convert pre-existing Y to P and N to T per changes in valid codes

by the state.

• Aerobic Capacity: Required for students in grade 05, 07 or 09. DESE-assigned fitness test code representing

scoring results as measured through administration of (1) the PACER (Progressive Aerobic Cardiovascular

Endurance Run) or (2) one mile run/walk. Location Student Health | Screenings | Fitness. Fitness Area = AC/Aerobic Capacity.

• Abdominal Strength: Required for students in grade 05, 07 or 09. DESE-assigned fitness test code

representing scoring results as measured through administration of (1) curl-up test (one minute), (2) curl-up test

(cadence) or (3) partial curl-ups. Location: Student Health | Screenings | Fitness. Fitness Area =

AS/Abdominal Strength.

• Upper Body Strength: Required for students in grade 05, 07 or 09. DESE-assigned fitness test code

representing scoring results as measured through administration of (1) push-ups, (2) pull-ups, (3) modified pull-

ups or (4) flexed arm hang. Location: Student Health | Screenings | Fitness. Fitness Area =

UBS/Upper Body Strength.

• Flexibility: Required for students in grade 05, 07 or 09. DESE-assigned fitness test code representing scoring

results as measured through administration of (1) sit and reach, (2) back-saver sit and reach or (3) V-sit reach.

Location: Student Health | Screenings | Fitness. Fitness Area = FLX/Flexibility.

• IEP Disability: Report Primary Exceptionality. In June, IEP should be reported if the student had an IEP at

any time during the school year. Other cycles report the most current IEP Status. Location: Misc tab of the


Note: If using Chalkable SETS, the IEP should be entered via that program.

Note 2: If there is no value, 00 will be exported.

• MAP-Alternate: Designations for a student whose IEP team has determined that the student is eligible for the

MAP Alternate (MAP-A) Assessment. Location: MAPA under the Custom tab of the student’s Maintenance

form.

• Special Education Placement: required for students with an IEP. Code that identifies Special Education

Placement category. Location: LRE (Least Restrictive Environment) under the Misc tab of the student’s

Maintenance form.

Note: If using Chalkable SETS, the IEP should be entered via that program.

• SPED Program Exit Code: Code that identifies status of exiting student using Special Education Exit

categories. Location: Special Education Exit Reason under the Misc tab of the student’s Maintenance form.

Export value stored in Student/Special Education Exit Reason. This value is only reported if student has a date


in the Special Education Exit Date field in InformationNOW. Always send special education exit reason when

special education exit date is within the Academic session date range.

• Truant: Required for all students except grade PK. Truant student has 10 or more cumulative days of

unexcused absence from the school district. Days of absence must be unique. Do not count absence from 2

separate buildings in 1 day as 2 days of unexcused absence. Location: Truant under the Custom tab of the


• Supplemental Education Service: Identify if a student is eligible, has been offered, applied for, or received

Supplemental Educational Services (SES). Supplemental Educational Services provide additional academic

instruction designed to increase the academic achievement of low-income students in Title I schools in their

second and subsequent years of school improvement, corrective action, and restructuring. These services may

include academic assistance such as tutoring, remediation and other educational interventions, provided that

such approaches are consistent with the content and instruction used by the local educational agency (LEA) and

are aligned with the state’s academic content standards. Supplemental Educational Services must be provided

outside of the regular school day. Supplemental Educational Services must be high quality, research-based, and

specifically designed to increase student academic achievement. Location: Supp Ed Services under the

Custom tab of the student’s Maintenance form. Valid Values: E – Eligible, O – Offered, A – Applied, R –

Received.

• Career Cluster: Required for Secondary Career Education students who are identified as Perkins

Concentrators (please review the HS Career Ed code set for the definition of a Concentrator). 16 Career

Education clusters used by DESE to identify the Primary Career Education path. Location: CTE Cluster

under the Custom tab of the student’s Maintenance form.

• Non-Traditional Student (Secondary): Required for Secondary Career Education students. Classification

is defined as persons entering a Career Education training program or occupation nontraditional to his/her

gender. An enrollment of 75% of one gender is considered traditional. Location: Non Traditional under the

Custom tab of the student’s Maintenance form.

• Single Parent (Secondary): Required for Secondary Career Education students. Classification is defined as

an individual who is unmarried or separated from his/her spouse and is pregnant or has sole or joint custody of a

minor child or children. Location: Single Parent under the Custom tab of the student’s Maintenance form.

• Displaced Homemaker (Secondary): Required for Secondary Career Education students. Classification is

defined as an individual who has worked primarily without remuneration to care for a home and family and for

that reason has diminished marketable skills; or has been dependent on the income of another family member

but is no longer supported by that income; or is a parent whose youngest dependent child will become ineligible

to receive assistance under Social Security; and is unemployed or underemployed and is experiencing difficulty

in obtaining or upgrading employment. Location: Homemaker under the Custom tab of the student’s

Maintenance form.

• CTE Technical Skills Attainment: Require for secondary, post-secondary and adult technical education

(CTE) students identified as Perkins Concentrators. Provide the Technical Skill Attainment result or

circumstance associated with the student’s technical assessment. Location: CTE Skills Assmt under the


Note: This is required if H.S. Career Ed Student is CHS, CNP, CTP or CNT in June Cycle.

• K-8 Graduate District Code: Required for grade 09 and 10 non-resident students who graduated 8th

grade

from a K-8 District. DESE 6 digit district code of the K8 District from which the student graduated 8th

grade.

Location: K8 Grad District under the Custom tab of the student’s Maintenance form.

• ECO Entry Date: If student current grade level = PK Date of entry into ECSE program IF equal to or greater

than 7/1 of the Academic Session Start YEAR. Location: EOC Entry Date under the Custom tab of the student’s

Maintenance form. Note: Date must fall within the current Academic Session.

• ECO Entry Indicator 1: Rating at entry into ECSE for Positive social-emotional skills. Location: ‘ECO Entry

Indicator 1 under the Custom tab of the student’s Maintenance form. Required if ECO Entry Date is not null.


• ECO Entry Indicator 2: Rating at entry into ECSE for Acquisition and use of knowledge and skills.

Location: ECO Entry Indicator 2 under the Custom tab of the student’s Maintenance form. Required if ECO

Entry Date is not null.

• ECO Entry Indicator 3: Rating at entry into ECSE for Use of appropriate behaviors to meet needs. Location:

ECO Entry Indicator 3 under the Custom tab of the student’s Maintenance form. Required if ECO Entry Date is

not null.

• ECO Exit Date: Date of exit from ECSE program. Location: ECO Exit Date’ under the Custom tab of the

student’s Maintenance form. Note: Date must fall within the current Academic Session.

• ECO Exit Indicator 1: Rating at Exit from ECSE for Positive social-emotional skills. Location: ECO Exit

Indicator 1under the Custom tab of the student’s Maintenance form. Required if ECO Exit Date is not null.

• ECO Exit Indicator 2: Rating at Exit from ECSE for Acquisition and use of knowledge and skills. Location:

ECO Exit Indicator 2 under the Custom tab of the student’s Maintenance form. Required if ECO Exit Date is

not null.

• ECO Exit Indicator 3: Rating at Exit from ECSE for Use of appropriate behaviors to meet needs. Location:

ECO Exit Indicator 3 under the Custom tab of the student’s Maintenance form. Required if ECO Exit Date is

not null.

• CTE Program Code: The Career Education program of the student’s main concentration. Career Education

Program Code. Exhibit 9 in Core Data Manual. Location: Grad CTE Code under the Custom tab of the student’s

Maintenance form.

• Title III LEP: Export value stored in Student Custom Field_Title III LEP.

• Title III Immigrant: Export value stored in Student Custom Field_Title III Immigrant.

• FirstFreshmanYear: Student Custom Field_First Freshman Year. Else blank.

• ZipCode: Postal/Zip Code of Student Physical Address.

• IndustryCred: Student Custom Field_Industry Recognized Credential.

• Military: A student who has a guardian that is considered Active Duty. Location: Student’s Custom tab under

Student Core section.

• MPP: A student who is participating in a Missouri Preschool Program. Export Y for any student enrolled in PK.

• Foster Care: A student who is considered to be in Foster Care must have a District Service of Foster Care.

First add the Service Type and District Service. Go to System Preferences | Setup | Service Type | Refresh | Add | Foster Care | Code: FOSTE | State Code: FOSTER. Select Lookup District Service | Add | Foster Care | Code: fc | State Code: FOSTER. Once these are added, you may then add the District

Service to a student. Location: Services under each student. Students | Student Maintenance | View Student |

Services | Add Foster Care | Begin Date: First day of School | End Date: Last day of School | Service Type:

Foster Care. These services may also be applied under Students | Mass Manage.

Enrollment Attendance

Make sure that all used code sets have the appropriate code in the State Code field. If the state code is missing or


All sections in the students’ schedules that contribute to the overall hours of attendance should have Course is

Instructional checked on the Master Schedule Edit Section form.

Note: It is a best practice to print the ADA/ADM by Hours report weekly to help find errors early

enough to be corrected easily.

• Regular Hrs Attended: Number of full-time and part-time hours the student spent in attendance at the

attending district. Location: Should match ADA/ADM by Hours report under Attendance | Reports.


• Regular Hrs Absent: Number of hours the student was absent at the attending district. Location: Should

match ADA/ADM by Hours report under Attendance | Reports.

• Remedial Hrs Attended: Number of remedial hours outside the normal school day in accordance with

Sections 167.340, 167.640, 167.345 RSMo, the student spent in attendance at the attending district. Location:

Tutorial Hours under the Custom tab of the student’s Maintenance form.

• Hours in Session: Required for Resident II students. Total number of actual hours the student could have

attended at the attending school. Location: Should match ADA/ADM by Hours report under Attendance | Reports.

• Summer Attendance: Hours student attended summer school. Location: Should match ADA/ADM by Hours

report under Attendance | Reports.

• Summer Membership: Total hours available for student to attend. Location: Should match ADA/ADM by

Hours report under Attendance | Reports.

• Entry Date: Location: Enroll tab of the student’s Maintenance form.

• Entry Code: Location: Enroll tab of the student’s Maintenance form.

• Exit Date: Location: Enroll tab of the student’s Maintenance form.

• Exit Code: Location: See Notes below.

Note: Do not withdraw students who completed the academic year. InformationNOW will generate an

Exit Date and Exit Code for students who finished the year.

Note 2: After promotion has occurred, update any retained student’s grade level. The record must have

the status of Retained and be dated for the last day of school + 1. Refer to the InformationNOW – End

of Year Quick Reference Guide for further details. These students will be exported with R002 exit

code.

Note 3: All other students without withdrawal records will be exported with Exit Codes of R001 or

G01, depending on the grade level. #FYI For High School Graduates to be coded with G01, each

student will need to have a Date of Graduation written to his or her Main tab. This can be done

through Quick/Entry Edit.

Note 4: The state has designated a new code of GO3 for Graduated by earning some or all required

credits through modified classes aligned with alternate state standards or by meeting IEP goals. This

would generally be limited to those students who have the most significant cognitive disabilities and

whose IEP teams have determined that this method of graduation provides FAPE to the individual

student.

• Exit Destination District Code: DESE-assigned 6-digit county district code of the district into which the

student was confirmed to be transferred. This field is required if a student is marked as Transfer Out to another

school or district in-state. If this field is left blank, an Exit Destination Comment must be provided. Location:

Destination District field on the withdrawal record under the Enroll tab of the student Maintenance file.

• Exit Destination School Code: DESE-assigned 4-digit school code of the school into which the student was

confirmed to be transferred. This field is required if a student is marked as Transfer Out to another school or

district in-state. If this field is left blank, an Exit Destination Comment must be provided. Location: Destination

School field on the withdrawal record under the Enroll tab of the student Maintenance file.

• Exit Destination Comment: Detailed comment describing students exit from the school or district. Location:

This on the withdrawal record under the Enroll tab of the student Maintenance file.


• School Choice: Identify if a student is eligible, has been offered, has applied for, or has received school

choice. Children enrolled in Title I schools are eligible for school choice when their schools are in the first and

subsequent years of school improvement, corrective action and restructuring. Any child attending such a school

must be offered the option of transferring to a public school in the district not identified for school

improvement, unless such an option is prohibited by state law. No Child Left Behind requires that priority in

providing school choice be given to the lowest achieving children from low-income families. As of the 2002-03

school year, school choice is available to students enrolled in schools that have been identified as needing

improvement under the ESEA as the statute existed prior to the enactment of No Child Left Behind. Location:

School Choice under the Custom tab of the student’s Maintenance form.

• ExtSchlHours: Student Custom Field_Extended School Hours. Default ‘0’ so the customer only has to set a

value for students who have extended school hours.

ASVAB

The purpose of this collection is to gather data for students who have participated in ASVAB testing where tested date

falls between July 1, [selected acad year minus 1] through June 30, [selected acad year].

• CurrentSchoolYear: Export Academic Year associated to the Academic Session selected.

• ReportingDistrictCode: District Number

• ReportingSchoolCode: Reported School Number of Student’s Reporting School

• StateID: Student State ID Number

• LocalStudentID: Student Number

• LastName: Student Last Name

• FirstName: Student First Name

• MiddleName: Student Middle Name

• Suffix: Student Generation

• DateOfBirth: Student Date of Birth

• StudentGradeLevel: Student Current Grade Level

• Gender: Student Gender State Code

• RaceEthnicity: Student Ethnicity State Code

• TestDate: Student Standardized Test Date where standardized Test State Code = ASVAB

• VerbalSkills: SCORE for Standardized Test where Score Type state code = ASVAB AND Test Component

State Code = VS AND Standardized Test State Code = ASVAB

• MathSkills: SCORE for Standardized Test where Score Type state code = ASVAB AND Test Component

State Code = MS AND Standardized Test State Code = ASVAB

• SnTSkils: SCORE for Standardized Test where Score Type state code = ASVAB AND Test Component State

Code = STS AND Standardized Test State Code = ASVAB

• GeneralScience: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = GS AND Standardized Test State Code = ASVAB

• ArithmeticReasoning: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = AR AND Standardized Test State Code = ASVAB

• WordKnowledge: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = WK AND Standardized Test State Code = ASVAB

• ParaComprehension: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = PC AND Standardized Test State Code = ASVAB


• MathKnowledge: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = MK AND Standardized Test State Code = ASVAB

• ElectronicsInfo: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = EI AND Standardized Test State Code = ASVAB

• AutoShopInfo: SCORE for Standardized Test where Score Type state code = ASVAB AND Test Component

State Code = ASI AND Standardized Test State Code = ASVAB

• MechComprehension: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = MC AND Standardized Test State Code = ASVAB

• EntranceScore: SCORE for Standardized Test where Score Type state code = ASVAB AND Test

Component State Code = MES AND Standardized Test State Code = ASVAB

Student Discipline

Make sure all used code sets have the appropriate code in the State Code field. If the State Code is missing or incorrect,

either no information or the incorrect information will be extracted in the export file. All infractions that do not fall under

the Alcohol/Drugs/Tobacco/Violent Act w/Injury/Violent Act w/o Injury/Weapon will fall under Other. Make sure to

enter a state code of O for all those Infractions.

• Offense Date: Location: Infraction date in the Discipline form.

• Offense Type: Nature of offense resulting in removal of student from regular school setting. Location:

Infraction in the Discipline form.

Note: If multiple infractions exist for a record, the system reports the primary infraction if there is a

valid state code assigned to the infraction.

• Weapon Type: Type of weapon involved in the offense. Location: Infraction Edit form accessible by clicking

on More next to Infraction on the Discipline form.

• Discipline Removal: Type of disciplinary action used to remove student committing the offense from current

educational setting. Location: Disposition on the Discipline form.

Note: If multiple dispositions exist for a record, the system reports a line for each disposition if there is

a valid state code assigned to the disposition.

• Length Removal: Length of time student committing offense is removed from current educational placement.

Location: Automatically calculated based on start and end date/time of disposition

• Modified Length: Value is required if student was expelled. Expelled student whose length of removal was

modified (shortened) by chief administrative officer of the school district. Location: Action taken on the

Discipline form.

Note: Disposition must be Expelled/EXP.

• Alternate Placement Indicator: Value is required if student was expelled. Expelled student receiving

educational services in an alternative educational setting. Location: Action taken on the Discipline form.

Note: Disposition must be Expelled/EXP.


Receiving, first year monitoring or second year monitoring. Location: Misc tab of the student’s Maintenance

form.

Note: If student LEP is empty, NLP will be exported.


• IEP Disability: Report t Primary Exceptionality. In June, IEP should be reported if the student had an IEP at

any time during the school year. Other cycles report the most current IEP Status. Location: Misc tab of the


Note: If Chalkable SETS is in use, the IEP is entered via that program.


Graduate Follow-Up


either no information or the incorrect information will be extracted in the export file.

Any student who attended the selected Academic Year and Academic Session AND has Is Graduated checked under the

Main tab of the student’s Maintenance form will be exported.

• CTEAttendingDistrictCode: If not blank, Export Student Custom Field_CTE Attending District.

• CTEAttendingSchoolCode: If not blank, Export Student Custom Field_CTE Attending School.

• Perkins Concentrator: A student who has achieved Perkins Concentrator status. A Postsecondary Perkins

Concentrator is a student earning 75% of the total number of credit hours required to complete a degree in an

approved career education subject area. An Adult Perkins Concentrator is a student in an Adult program who

has completed a minimum of five hundred (500) clock hours. Location: Perkins under the Custom tab of the


• IEP Disability: Report Primary Exceptionality. In June IEP should be reported if the student had an IEP at any

time during the school year. Other cycles report the most current IEP Status. Location: Misc tab of the


Note: If Chalkable SETS is in use, the IEP is entered via that program.

Note: If there is no value, 00 will be exported.

• Disadvantaged – (Conditional) – Export Student Custom Field labeled Disadvantaged

• Non-Traditional Student (Secondary): Required for secondary career education students. Classification is

defined as persons entering a career education training program or occupation nontraditional to their gender. An

enrollment of 75% of one gender is considered traditional. Location: Non Traditional under the Custom tab

of the student’s Maintenance form.

• Single Parent (Secondary): Required for secondary career education students. Classification is defined as

an individual who is unmarried or separated from their spouse and is pregnant or has sole or joint custody of a

minor child or children. Location: Single Parent under the Custom tab of the student’s Maintenance form.

• Displaced Homemaker (Secondary): Required for secondary career education students. Classification is

defined as an individual who has worked primarily without remuneration to care for a home and family and for

that reason has diminished marketable skills; or has been dependent on the income of another family member

but is no longer supported by that income; or is a parent whose youngest dependent child will become ineligible

to receive assistance under Social Security; and is unemployed or underemployed and is experiencing difficulty

in obtaining or upgrading employment. Location: Homemaker under the Custom tab of the student’s

Maintenance form.

• Other Barriers: Only collected for adult student taking special adult programs. Classification is defined as

individuals who under previous career education legislation were considered educationally disadvantaged.

Educationally disadvantaged means an individual who scores at or below the 25th percentile on a standardized

achievement or aptitude test, whose secondary grades are below 2.0 on a 4.0 scale (where the grade A equals


4.0), or who fails to attain minimum academic competencies. This definition does not include individuals with

learning disabilities. Location: Other Barriers under the Custom tab of the student’s Maintenance form.


Receiving, first year monitoring or second year monitoring. Location: LEP on Misc tab of the student’s

Maintenance form.

Note: If student LEP is empty, it will export NLP.

• Follow-Up Status: Follow Up Status for End of Year Graduates Location: Grad Follow-up Status under the


• CTE Placement Relation: CTE Placement relation. The relationship between Vocational Education and

Follow-up Status. Location: CTE Placement Relation under the Custom tab of the student’s Maintenance

form.

• CIP Code: Classification of Instructional Programs Code. Location: Grad CIP Code under the Custom tab

of the student’s Maintenance form.

• CTE Program Code: Career Education program code. Exhibit 9 in Core Data Manual. Location: Grad CTE

Code under the Custom tab of the student’s Maintenance form.

• FollowUp ZIP Code: Only collected for adult student taking special adult programs. 5-digit Postal Zip Code

for the students’ placement status. Employed students should report the Zip Code of their place of employment.

Continuing Education students should report the ZIP Code of their institution of continued education. Military

students should report the Zip Code closest to their military station. Unemployed students should report their

home Zip Codes. students located outside the United States or Status Unknown should report Zip Code 99998.

Location: Grad Placement ZIP under the Custom tab of the student’s Maintenance form.

• Educator SSN: Only collected for adult students taking special adult programs. Educator's Social Security

Number. Location: Grad Follow-up Staff on the Custom tab of the student’s Information tab.

• SPED Follow-up Definition Met – (Conditional) If IEP/Disabled is Y AND Followup-Status = 2YR, 4YR,

EMP, MIL or ENC, export value stored in Student Custom Field_SPED Followup Def Met

• NSCComment - Student Custom Field NSC Comment.Else, blank

Educator Core



• ED SSN: Location: Main tab of the staff’s Maintenance form.

• ED Legal Last Name: Location: Main tab of the staff’s Maintenance form.

• ED Legal First Name: Location: Main tab of the staff’s Maintenance form.

• ED Legal Middle Name: Location: Main tab of the staff’s Maintenance form.

• ED Legal Name Suffix: Location: Main tab of the staff’s Maintenance form.

• ED Date of Birth: Location: Main tab of the staff’s Maintenance form.

• ED Gender: Location: Main tab of the staff’s Maintenance form.

• ED Race/Ethnicity: Location: Main tab of the staff’s Maintenance form.

• ED Email: Location: Misc tab of the staff’s Maintenance form. Primary Email address

• Extended Contract Duration: Number of extra days an educator has contracted to perform services for

district beyond regular contract duration reported on District Data (Screen 02), if applicable. Employees with


12-month contracts may show 260 days minus the regular contract duration. Location: Extra Contract Duration

under the Custom tab of the staff’s Maintenance form.

• Extended Contract Salary: Extra salary that teacher, counselor, librarian or any position except

administrator (Position Codes 10 and 20) receives for working more than a 9-month term. Location: Extra

Contract Salary under the Custom tab of the staff’s Maintenance form.

• Regular Term Salary: Educator's regular term salary (excluding minimum salary supplement); based upon

the FTE of an approximate 9-month teaching contract except for administrators (Position Codes 10 and 20). The

salary should correspond with the FTE. (If an educator is employed full-time for a portion of the year; such as 7

months; report the salary on the 9-month basis.) Board-paid insurance and other fringe benefits are not included.

If a position is filled temporarily by a substitute (Position Code 60); show the full salary normally paid for that

position, paid insurance and other fringe benefits are not included. If a position is filled temporarily by a

substitute (Position Code 60), show the full salary normally paid for that position. Location: Regular Term

Salary under the Custom tab of the staff’s Maintenance form.

• Extra Duty Salary: Salary for all activities that generate additional pay beyond the regular term salary except

for extended contract salary and the career ladder and minimum salary supplements. (Include salary for time

outside the regular school day.) If a teacher receives additional pay above the salary schedule through an

Incentive Grant project; the extra pay is reported as Extra Duty Salary. If a teacher's entire salary is paid from

an Incentive Grant; this pay is reported as Regular Term Salary; except for after-school assignments that are

reported as Extra Duty Salary. Location: Extra Duty Salary under the Custom tab of the staff’s Maintenance

form.

• Min Salary Supplement: Annualized state-paid supplemental salary received by a teacher; counselor; or

librarian to bring the salary up to the state minimum salary level. Location: Min Salary Supplement under the

Custom tab of the staff’s Maintenance form.

• Career Ladder Stage: Career ladder stages (1, 2 or 3) of participating educators. Enter 1 for Stage I; enter 2

for Stage II; enter 3 for Stage III. Location: Career Ladder Stage under the Custom tab of the staff’s

Maintenance form.

• Highest Degree: Location: Misc tab of the staff’s Maintenance form.

• Public School Years - District: Total number of years experience of educator in current district including

the current year. To be counted as one year, the contract must be for at least one half of the week and at least

one half of the school year. Location: Years Experience Dist under the Custom tab of the staff’s Maintenance

form.

• Public School Years – Missouri: Total number of years’ experience of educator in Missouri public school

systems including the current year. To be counted as one year, the contract must be for at least one half of the

week and at least one half of the school year. Location: Years Experience MO under the Custom tab of the

staff’s Maintenance form.

• Public School Years – Public: Total number of years’ experience of educator in all public school systems

including the current year. Location: Years Experience Total under the Custom tab of the staff’s Maintenance

form.

• Late Hire Date – Date: Month/day educator was hired if later than start of regular school term else null.

Location: Misc tab of the staff’s Maintenance form.

• Early Termination Date: Month/day educator terminated services if earlier than end of regular school term

else null. Location: Termination Date under the Custom tab of the staff’s Maintenance form.

• ED Comments: Free-form notes used to indicate (1) job titles for Course 887900, (2) course titles for Other

(xxxx99) courses, (3) supplemental assignment for Course 880000, (4) teachers assisted by an aide, (5) aides

assisting a teacher or (6) other nonstandard information. Location: Educator Comment under the Custom tab of

the staff’s Maintenance form.

• Fiscal Agent County District: County-district code number of the fiscal agent. (Fiscal agent is the district

that provides the salary.) The code number 999-999 may be used to represent an agency other than a public


school with the name of the agency entered in the Comments area. Location: Fiscal Count Dist Code under the

Custom tab of the staff’s Maintenance form.

• Min Salary Days Worked: Total number of contract days worked during the regular term by an educator

receiving a minimum salary supplement. Location: Min Salary Days Worked under the Custom tab of the staff’s

Maintenance form.

Educator School Make sure all of the used code sets have the appropriate code in the State Code field. If the State Code is missing or


Staff Primary Classification must be defined for each educator/teacher that needs to be reported.

If the staff member leaves the school, the user must select Staff Custom Field_Exclude from Educator Core

checkbox in order for the staff member to be excluded.




• Position Code: Position code of educator’s assignment. Location: Class tab of the staff’s Maintenance form.

• CTE Program Type: Program type code of CTE approved program else null. Location: CTE Program under

the Custom tab of the staff’s Maintenance form.

• FTE: Full-time equivalency; the percent of time educator works in associated attendance center reported as a

decimal. Location: Staff Full Time Equiv under the Custom tab of the staff’s Maintenance form.

Note: If the staff member teaches both Regular and Vocational classes, a separate record should be

generated to report both FTE values.

o Export value stored in Staff Custom Field labeled ‘Staff Full Time Equiv’. where staff is assigned to any

regular classes (CIP = null).

o Export value stored in Staff Custom Field labeled ‘Voc Full Time Equiv’. where staff is assigned to any

vocational classes (CIP = not null).

• Salary: Salary educator receives for the associated position and attendance center including only regular term

salary and extended contract salary. Location: Staff Salary under the Custom tab of the staff’s Maintenance

form.

o Salary educator receives for the classification and school including only regular term salary and extended

contract salary.

o For a ‘Regular’ assignment (CIP = null), export the value stored in Staff Custom Field labeled ‘Staff

Salary’.

o For a ‘Vocational’ assignment (CIP = not null), export the value stored in Staff Custom Field ‘Vocational

Salary

• CTE Month: Total number of months educator is contracted for a CTE program else null. Location: Vocational

Months under the Custom tab of the staff’s Maintenance form.

Note: This field is only required if the staff member is assigned to a section where CIP code is not null.

Note 2: The CIP code set up in the Valid Course File is required for this value to export. If the educator

is assigned to a section of a Valid Course without a valid CIP code, the CTE Month value will not

export.


• Late Start Date: Date course is added after beginning of school year or filled for first time after beginning of

school year or an individual replaces original course educator after beginning of school year else null. Location:

Late Start Date under the Custom tab of the staff’s Maintenance form.

• Early End Date: Date course is eliminated prior to end of school year or individual is transferred out of

position prior to end of school year (leaving position vacant) or individual is replaced in position with another

individual prior to end of school year else null. Location: Early End Date under the Custom tab of the staff’s

Maintenance form.

• Course Comment: Free-form notes, such as teachers assisted by an aide, or aides assisting a teacher.

Location: Master Schedule | Course Custom tab.

Course Assignment



Any section will export if the following are true:

• Is State Reported box is checked on the Master Schedule Edit Section form.

• If an Aide (Position code 80) is set up as an additional teacher, an additional line will be exported with the

Aide’s personal info (the course information will match what is exported for the Primary Teacher).

Information about data fields for this area is as follows:




• Position Code: Position code of educator’s assignment. Location: Section Staff Role state code. Else,

section teacher’s ‘Primary Classification’ state code.

• CTE Program Type: Program type code of CTE-approved program else null. Location: Instructional Setting

under the Main tab of the Master Schedule Edit Section form where CIP is not null.

• Assignment Number: Export Course.CourseID

• Local Course Number: Course code that identifies assignment. Every assignment must be identified by a

course code except pre-kindergarten, kindergarten, and elementary classes in self-contained classrooms. If a

teacher has more than one grade in a self-contained elementary classroom or is teaching morning and afternoon

pre-kindergarten or kindergarten classes, show as separate assignments Location: Main tab of the Valid Course

Edit Course form.

• Local Course Name: Course name abbreviation. Location: Main tab of the Master Schedule Edit Section

form.

• Local Section Number: Location: Main tab of the Master Schedule Edit Section form.

• State Course Number: Location: Export section custom field_At Risk Course Number’, if exists, otherwise

‘State Course Number’Main tab of the Valid Course Edit Course form.

• Assignment Start Date: Date course is added after beginning of school year or filled for first time after

beginning of school year or an individual replaces original course educator after beginning of school year else

null. Location: InformationNOW has no way to indicate the date on which a teacher is assigned to a section.

• Assignment End Date: Date course is eliminated prior to end of school year or individual is transferred out

of position prior to end of school year (leaving position vacant) or individual is replaced in position with

another individual prior to end of school year else null. Location: InformationNOW has no way to indicate the

date on which a teacher is removed from a section.


• Course Sequence Number: Sequence number that identifies the content of courses taught at more than one

level. If only one level of course content is offered, leave SEQ blank or 0. Location: Sequence (Default = 0)

under the Custom tab of the Master Schedule Edit Section form.

Note: Sequence number identifies the content of courses taught at more than one level. Non-multilevel

courses should be left blank. For example: Algebra 1 = Level 1, Algebra 2 = Level 2; World History is

only taught at one level so it should be set up and reported as blank.

• Course Grade Level: Grade level at which curriculum for the specific course is designed to be taught. Grade

level should reflect the grade at which the course curriculum is meant to be offered; not necessarily describe the

students in the classroom. For example, if General Science is offered as a 9th grade class, it should be reported

as grade 9 even though some 10th or 11th grade students may be in the classroom. Conversely, a Physics class

offered as a junior level (or third high school year) course that contains advanced standing freshmen and/or

sophomores should be coded grade 11 (not grade 13).

o Course Grade Level: Required if State Course Number is NULL or not in (880000, 990088,

990000,193000,193100,198600)

o Course Grade Level: Must be null if State Course Number is in (880000,990088)

o Location: Section Custom Field_Assignment Grade Level for the section. If this field is blank, export the

‘starting grade level’ for the section.

• Course Semester: Semester (blank - full year, 1 - first semester, 2 - second semester, 3 – Third Semester)

else null. Location: Terms Offered under the Main tab of the Master Schedule Edit Section form.

• Course Delivery System: Delivery System. Instructional delivery method else null. Location: Teaching

Method under the Main tab of the Master Schedule Edit Section form.

• Course Program Code: Program code that identifies special funding or approval else null. Location:

Funding Method under the Main tab of the Master Schedule Edit Section form.

• Course Minutes: Minutes per week for class/assignment. (Student passing time and Channel One are not

included.) Location: Instructional Minutes under the Custom tab of the Master Schedule Edit Section form.

• Course Credits – Credit: Units of high school credit granted for assignment else null. Location: Graduation

Credits under the Main tab of the Master Schedule Edit Section form.

o Course Credit must be zero if State Course Number ends with 98 or 98 or begins with 88.

o CourseCredit must be null or zero if State Course Number is in (086020, 990000, 990088, 998800, 999999)

• Caseload: Number of students served in an educational setting other than a regularly scheduled class.

Location: Caseload under the Custom tab of the Master Schedule Maintenance form.

• Course Total Hours: Export value stored in Section Custom Field_Course Hours. Only for Summer Course

Assignment, enter total hours class meets for the summer.

• Assignment Comment: Export value stored in Section Custom Field_Assignment Comment

• Combined Course: Export value stored in Section Custom Field_Combined Course for Primary Teacher

only. Export blank for secondary teachers reported for this course.

Student Assignment



For each section a student is scheduled to be exported, the following must be true:

• Is State Reported box is checked on the Master Schedule Edit Section form.

• Student is currently enrolled in the section.


• Primary Section Teacher’s Primary Classification (Position Code) state code is 60.

• State Course Number is not 990000, 990088, 990099, 998800, 998899, 999999, 88XXXX (except 887800),

XXXX97 or XXXX98;

• Section Teaching Method (Delivery System) is not 1, 2, 3, 4, 5, 6, 7, 8, 9 or IC;

• Section Instructional Setting (Program Type) state code is not 0904: or

• Section Custom Field Caseload is not greater than zero.

Information about the data fields for this area is as follows:

• Dual Credit Site: Site at which instruction of college credit (dual credit) course is given. Enter DIST if

instruction is provided at district attendance center; COLL if instruction is provided on college campus; or ITV

if instruction is provided by college through instructional television to students in district classroom; ACC –

Area Career Center; or ITVN- Instructional Television (Non-Dual Credit) else null. Location: Export value

stored in Student Schedule Custom field labeled ‘Dual Credit Site’ where exists.

o If NULL, export Master Schedule Section Custom_Dual Credit Site

o Else, export blank spaces.

• Receiving Coll/Dist Code: 6-digit code for site at which instruction of normal or college credit (dual credit)

course is given. Location: Export value stored in Student Schedule Custom Field ‘Rec Coll Dist Code’ where

exists.

o If NULL, export Master Schedule Section Custom Field_Rec Coll Dist Code.

Else, export blank spaces.

• Sending District Code: 6-digit number and name of sending district else null. Location: Export value stored

in Student Schedule Custom Field labeled ‘Sending District’.

o If NULL, export Master Schedule Section Custom(from Section)_Sending District


Note: This field is only used when the district is serving student who does not belong to the district.

Ex.: an Area Vocational School.

• Sending School Code: 4-digit number and name of sending high school else null. Location: Export value

stored in Student Schedule Custom Field labeled ‘Sending School’.

o If NULL, export Master Schedule Section Custom (from Section)_Sending School


Note: This field is only used when the district is serving student who does not belong to the district.

Ex.: an Area Vocational School.


• Position Code: Position code of educator’s assignment. Location: Export ‘Staff Section Role’ state code. Else

section teacher’s ‘Primary Classification’ state code.

• CTE Program Type: Program type code of CTE-approved program else null. Location: Instructional Setting

under the Main tab of the Master Schedule Edit Section form.

• Disadvantaged: Students with an IEP should not be reported as disadvantaged. Disadvantaged classification

is defined as families or individuals who are determined to be low-income according to the latest available data

from the Department of Commerce. Other indicators include Temporary Assistance to Needy Families (TANF);

Food Stamps; Title I, Elementary and Secondary Education Act (ESEA); Free or Reduced Lunch, National


School Lunch Act; Pell Grant; or Workforce Investment Act (WIA) Eligibility. Location: Disadvantaged under

the Custom tab of the student’s Maintenance form.

• IEP Disability: Report Primary Exceptionality. Location: Misc tab of the student’s Maintenance form.

Note: If Chalkable SETS is in use, the IEP should be entered via that program.

Export Student Primary Exceptionality’ IF: SpEd Exit Date is Null or is > Reporting Period End Date

AND IEP Start Date = or < Special Ed Count Date < or = IEP End Date

OR

Date Enrolled in LEA < or = Special Ed Count DateDate

Else, export ‘00’.


• Adult: Indicate if student is considered an adult student taking a special adult program. Location: StudentAdult

under the Custom tab of the student’s Maintenance form.

• Local Course Number: Course code that identifies assignment. Every assignment must be identified by a

course code except pre-kindergarten, kindergarten, and elementary classes in self-contained classrooms. If a

teacher has more than one grade in a self-contained elementary classroom or is teaching morning and afternoon

pre-kindergarten or kindergarten classes, show as separate assignments Location: Main tab of the Valid Course

Edit Course form.

• Local Course Name: Course name abbreviation. Location: Main tab of the Master Schedule Edit Section

form.

• Local Section Number: Location: Main tab of the Master Schedule Edit Section form.

• State Course Number: Location: Main tab of the Valid Course Edit Course form. Export section custom

field_At Risk Course Number’, if exists. Else ‘State Course Number’

Precode



• Assessment: Choose the assessment the student will be taking. Location: EOC Assessment under the Custom

tab of the Master Schedule Edit Section form.

Note: Assessment must be one of the following: EOCFAL, EOCSUM, EOCSPR, EOCEXP, MAPSPR

or LEPELL

If Assessment = EOCEXP, export Student Schedule Custom Field_EOC Exception for students enrolled in Sections

where Section Custom Field EOC Assessment is NOT NULL or Blank:

• Valid Values:

o EOCEX2

o EOCEX3

o EOCEX4

o If @ Assessment Type is ‘ACT’ is selected, export 1 record per student where grade level state code = 11

• Testing Method: Required for all students taking an EOC assessment. Testing Method is the method used to

administer the assessment. Location: EOC Testing Method under the Custom tab of the Master Schedule Edit

Section form

• EDFirstName: Primary teacher first name for the section of the course requiring EOC testing.

• EDLastName: Primary teacher last name for the section of the course requiring EOC testing.


• Subject: Required for all students taking an EOC assessment. Subject is the subject in which the student will

be assessed in. Location: EOC Subject under the Custom tab of the Master Schedule Edit Section form. If

Assessment Type parameter = MAPSPR, export the value stored in Section Custom field_MAP Subject.

• Period: Required for all students taking an EOC assessment. This would be the period in which the instruction

took place. If the section meets for more than one period, export the beginning period.

• Sort: Required for all students taking the MAPSPR assessment. Location: Homeroom field under the School

tab of the student’s Maintenance form.

• ExaminerEmail: Export primary teacher’s email address. Location: Staff Maintenance | Search and View Staff

| Misc tab | Email Address.

Local Tax Effort

Section 167.126, RSMo, requires:

• The domicile school district (not a special school district) to pay an amount to another school district providing

education services to a student placed from the domicile district into that district by the Department of Mental

Health, Department of Social Services, or a court of competent jurisdiction, equal to its average sum produced

per child by the local tax in the domicile district.

• A special school district to pay an amount not to exceed the average sum produced by child by the local tax

efforts of the domiciliary districts.

The educating school district must bill the domicile district for LTE or the educating school district would be subsidizing

the education of non-domicile students at the expense of their own students. The domicile school district of a student is

defined as the school district in which the student’s parent(s) or legal guardian(s) reside.

The average sum produced by local tax effort, more commonly referred to as Local Tax Effort (LTE) is a calculation of

local tax revenue behind each child in a school district. The local tax effort per child is computed by adding the prior

year tax revenue the district of domicile received from property taxes, Intangible (Financial Institution) Taxes, M & M

surtaxes, In Lieu of Taxes, and State Assessed Railroad and Utility Taxes, then dividing that sum by the prior year

resident average daily attendance of the district of domicile. The local tax effort per child in a special school district is

the average sum produced per child by the local tax efforts of the component districts.

Identifying Students Eligible for Local Tax Effort Bill Back The educating school district might identify the following students potentially eligible for LTE bill back:

• Students having a domicile address outside of the district.

• Students who are eligible for the Public Placement Fund may also be eligible for LTE bill backs.

• Students who are placed into DMH facilities.

This process consists of 3 hard-copy reports/forms.

• Release of Confidential Information

• Notification of Intent to Bill Local Tax Effort

• Billing Invoice for Local Tax Effort

Submission Schedule

• “Release of Confidential Information” and “Notification of the Intent to Bill Local Tax Effort” letters are sent

when the district identifies a student who is eligible for Local Tax Effort (LTE).

• “Billing Invoice for Local Tax Effort” is sent at the end of the school year.

Custom Fields required for these reports include:


• Applies to: Student

o Category = Local Tax Effort

o Qualifies for LTE

o Billed LTE in Past

o Departmental Client Number

o CD Case Manager

o CD Case Manager Phone

o Domicile District LTE

• Applies to: School

o Category = Local Tax Effort

o LTE Amount

• Applies to District

o Category = Administration

o Superintendent Name

• Address of District being Billed: This textbox should allow the user to enter an address in the standard

format so that it prints correctly on the report. For example:

o School District

o Street Address

o City, State, Zip Code

Direct Certification

This export is used to submit student data for the purpose of determining Direct Certification eligibility. Per State

documentation, Direct Certification is valid from July 1st – June 30

th of the following year.

The Direct Certification process is as follows:

• All parents fill out free/reduced lunch application

• The district submits the applications to the appropriate agencies who determine if the student qualifies for

Targeted Assistance (TANF) or Food Stamps (SNAP)

• DESE/MOSIS retrieves TANF/SNAP eligibility

• District EXPORTS currently enrolled students to MOSIS via Direct Certification state report

• MOSIS produces the Direct Certification Lookup Report (excel file) with TANF and SNAP eligibility indicated

by Y or N

• District retrieves the Direct Certification Lookup Report and optionally IMPORTS to InformationNOW which

updates student lunch program and certification.

o The user may opt to manually update student lunch status and certification.

• After the import completes, a results file will be created including all students who were updated as a result of

the import.

• Count Date – Date used to check student enrollment status, grade level and Lunch Program if DC students are

excluded from the report. The date must fall with the selected Academic Session(s) date range. Make sure you

use a current date. This will need to be done before submitting each Student Core.


• Exclude Direct Certification Students – When selected, exclude students whose StudentLunchProgram

CODE = FDC on Count Date. This will significantly reduce the number of students in the file which will

increase performance when the file is imported.

Field Name Req’d Notes/Format Details

StateID Yes Student’s State ID Number

LocalStudentID No Student Number

LastName Yes Student’s Last Name

FirstName Yes Student’s First Name

MiddleName No Student’s Middle Name

Suffix No Student’s name Suffix

DateOfBirth Yes Export Student’s Date of Birth

SSN No Export Student’s Social Security Number.

StudentGradeLevel No Export Student’s Grade Level on count date

Valid Values = PK, KA, KP, K, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

Gender No Export Student’s Gender Code.

M = Male

F = Female

RaceEthnicity No Export Student’s Primary Ethnicity–

Valid Values

A = Asian

B = Black

H = Hispanic

I = Indian

W = White

P = Pacific Islander

M = Multi-Racial

O = Other

Before importing:

• Delete data in Student Address column because it causes problems with the comma count when retrieving the

SNAP/TANF values.

• If the file is in Excel format, it must be converted to a CSV.

Referrals

The main driver behind this is the schoolwide positive behavior supports (SW-PBS) program which has been collecting

this information from participating schools for quite some time via the FormHog system. The collection is being moved

from FormHog to MOSIS.

The data elements in this collection are/could be useful to schools in evaluating their programming and looking at

students’ time spent out of the classroom and services/supports to students beyond the traditional classroom.

While these data have been collected/analyzed in SW-PBS schools, it is good information to look at for any/all schools,

so we are encouraging schools that are implementing a state-supported program to report/analyze the data.


Itm Column Name Rqd

Rules/Format Details

005 CollectionVersion R

010 CurrentSchoolYear R

AcadYear

Format: YYYY

015 AttendingDistrictCode R District Number

020 AttendingSchoolCode R Reported School Number

025 ReportingDistrictCode R District Number

030 ReportingSchoolCode R Student Reporting School’s Reported School Number

035 ResidentDistrictCode R Student Custom Field_Resident District Else, District Number.

040 ResidentSchoolCode R Student custom field_Resident School Else, Student Reporting School’s

Reported School Number

050 StateID R Student State ID Number

055 LocalStudentID O Student Number

060 LastName R Student Last Name

065 FirstName R Student First Name

070 MiddleName O Student Middle Name.

Else, blank

075 Suffix O Student Generation State Code

Else, blank

080 DateOfBirth R Student Date of Birth

Format: mm/dd/yyyy

110 OfficeDiscReferrals O Count of Student Occurrences for Acad Session reporting the student.

Valid Values: 0 – 999

115 AssistanceReferrals O Count of Student District Services where service type state code is AR


120 SpecEdReferrals O Count of Student District Services where service type state code is SER


125 ReferralsOutsideAgency O Count of Student District Services where service type state code is OAR


Student Course Completion

The purpose of the MOSIS Student Course Completion file is to collect record level data that ties a student to 1 or more

assignments/sections based on the student’s schedule

• Reporting District Code: Export District Number

• Reporting School Code: Export Student Schedule Custom Field_Reporting School.

o If Null, export Section Custom Field_Reporting School.

o Else, export ‘Reported School Number’ for the school selected as ‘Reporting School’ on Student Misc.

Tab.

• Receiving Coll/Dist Code: Reference Student Schedule and export value stored in Course Custom field

labeled ‘Rec Coll - Dist Code.

o If NULL, export Section Custom Field_Rec Coll Dist Code


o --Else, export blank spaces.

• Sending District Code: Export value stored in Student Schedule Custom Field labeled ‘Sending District’.

This field is only used when the district is serving student that are not their own, such as an Area Vocational

School.

o -- If NULL, export Course Custom (from Section)_Sending District.


o This field is only used when the district is serving student that are not their own, such as an Area

Vocational School.

• Sending School Code: Export value stored in Student Schedule Custom Field labeled ‘Sending School’.

This field is only used when the school is serving student that are not their own, such as an Area Vocational

School.

o -- If NULL, export Course Custom (from Section)_Sending School.


o This field is only used when the school is serving student that are not their own, such as an Area Vocational

School.

• CTE Program Type: Export the ‘Instructional Setting’ of the section

• Assignment Number: Export Course.CourseID. This number is used to uniquely identify an instance of an

educators course assignment also used to link that course to the records of students within the course.

• Local Section Number: Export ‘Section Number

• Local Course Number: Export Course Number

• Local Course Name: Export ‘Course Long/Full Name’

• CourseNum: If the student is scheduled in a section where Section Custom Field_At Risk Course Number

exists AND student final grade is marked 'Is Passing' in the grading scale range, send the 'State Course Number'.

Else, Section Custom Field_At Risk Course Number.

• Course Time Unit: Export term code for the term in which the student received credit.

• Dual Credit Site: Reference value stored in Student Schedule Custom field labeled ‘Dual Credit Site’ where

exists.

o -- If NULL, export Section Custom_Dual Credit Site.


• Course Semester: export the state code of the term in which the Section is scheduled. Export Blank if

GradeEarned is WD or IC and CreditEarned is zero.

• Student Credits Earned: Export the number of credits the student received for the section being reported.

• Student Credits Scheduled: Export the number of grad credits defined for the section.

• Student Grade Earned: Export the state code of the Valid Alphabet Grade that the student received.

• Advanced Placement: Export ‘Y’ if section difficulty level = AP (Advanced Placement).

• Honors: Export ‘Y’ if section difficulty level = HNR (Honors).

• Course Completion Comment: Export text entered in Course Custom Field_Completion Comment.

• CourseSeqNum: Conditional based on presence of value. Export value stored in Section Custom_Sequence.

If blank, export Course_Sequence. Else, export blank. This only applies to courses that are taught in more than

one level….like Algebra 1, Algebra 2.

NOTES:


Grading Periods: On Semester, must have GPA Points, Credits, Post to Transcript checked.

GPA Method: State Code 4 or 11, DOESTD on NCES Code

Courses: GPA Credit, A. Credit checked

Terms: Code of S1 & S2, State Code of 1 & 2.

Alpha Grades: States Codes attached, must have WD & NC.

Student CTSO Export

Career Technical Student Organizations (CTSO) export.

• Add Service Type of CTSO under Service Types. Enter the information as shown in the screen shot below.

• Go to District Services and add a record for each student organization offered. The *Code (required field) may

be the same as the State Code. The Service Type Name will be CTSO for each District Service.

• Add the following records to District Services your school may offer:

Service Type District Service Name

Description Code State Code

CTSO DECA DECA

CTSO FBLA FBLA

CTSO FCCLA FCCLA

CTSO HOSA HOSA

CTSO SkillsUSA SKILLS

CTSO TSA TSA

CTSO FFA FFA

CTSO FEA FEA


CTSO Pathways PATH

• Then go to District Service Eligibility and add the following types. Note that the Service Type will be the

same for every record: CTSO.

Service Type Eligibility Name

Description Code State Code

CTSO Non Participant 0 0

CTSO Dues Only 1 1

CTSO Low 2 2

CTSO Medium 3 3

CTSO High 4 4

• Next go to Mass Manage under Students and mass-assign District Services to the students.


• Make sure to enter a Begin and End date for each District Service(first and last day of school for that Academic

Session).

• The export name under State Reports is Student CTSO.

Unique ID

This export is used to insert students into the Unique-ID System for State ID Number assignment and/or student

information updates

• Current School Code: Export Reported School Number of the student’s Reporting School.

• Resident District Code: Export Student Custom Field_Resident District. If null, export District Number.

• Legal Last Name: Student’s Last Name

• Legal First Name: Student’s First Name

• Legal Middle Name: Student’s Middle Name

• Legal Name Suffix: Student’s name Suffix

• Gender: Export Student’s Gender Code.

o M = Male

o F = Female

• Date of Birth: Export Student’s Date of Birth

• Current Grade Level: Export Student’s Grade Level

• Valid Values = K, PK, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

• Local Student ID: Export Student Number

• Social Security Number: Export Student’s Social Security Number.

• Race / Ethnicity: Export Student’s Primary Ethnicity–

o A = Asian

o B = Black

o H = Hispanic

o I = Indian

o W = White

• State ID: Export Student’s State ID Number if exists. Else, export blank spaces.

• Current District Code: Export District Number

• Current School Year: Export Academic Year selected.

To import the Student State ID into InformationNOW, go to Utilities | File Import | State ID.

34 •••• MO State Codes 2017-2018 School Year InformationNOW - MO Guidelines

MO State Codes

MO Lookup (Codes)

Code Entry and Maintenance

All MO state codes are stored under System Preferences | Setup, along with any non-state-specific codes used for

other reporting purposes. The Lookup drop-list provided here is used to access all types of codes.

Some lookup banks (for example, Special Education Status codes) will be pre-defined by the application and will not

allow codes to be added, changed or deleted. Some individual codes within code banks will be predefined and cannot be

modified or deleted.

User access to and maintenance of Lookup banks may be secured through Permission Maintenance.

Code Name and Description are required fields (marked with asterisks within the program display) but are user-defined.

The corresponding State Code field, however, is used for state reports and must be entered exactly as it appears below.

For example, user may enter a Weapon Type with a code of G and a description of Gun, but the state code of H must be

entered for data to be accurately reported to the MO DESE.

To view the state's complete list of all required data elements and their corresponding State Codes, please refer to

http://dese.mo.gov/MOSIS/.

Two documents listing specific details about MO Lookups and MO Code Setup for the current school year are available

under State Guidelines on the Documentation page at http://support.sti-k12.com/documentation/stategdocs.asp:

• InformationNOW MO - Code Setup 2017.xlsx

• InformationNOW MO - Lookups.pdf

2017-2018 School Year InformationNOW - MO Guidelines Index •••• 35

Index

A

ASVAB 16

C

Civil Rights Data Collection (CRDC) Part I 8

Code Entry and Maintenance 35

Common Data Elements 7

Course Assignment 22

D

Data Entry and Setup 2

Direct Certification 27

E

Educator Core 19

Educator School 21

Enrollment Attendance 14

Enrollment System Settings 2

F

First Day of School 2

G

Graduate Follow-Up 18

H

Home Rooms 5

I

InformationNOW - Missouri State Guidelines 1

L

Latest Changes to this Document 1

Local Tax Effort 26

M

MO Lookup (Codes) 35

MO State Codes 35

MO State Reports 6

MOSIS Reporting 7

O

Omit Fitness Records 5

Overview 1

P

Physical Fitness Tests and Records 4

Precode 25

Prior to State Reporting 6

R

Referrals 28

Report Criteria 6

S

Schedule Changes for Students 4

Schedule Setup for Aides (Position code 80) 3

State Reports 6

Student Assignment 23

Student Core 8

Student Course Completion 29

Student CTSO Export 31

Student Discipline 17

U

Unique ID 33

2015-2016 school year informationnow - mo guidelines

Documents