2014-2015

PARENT

AND

ATHLE

TE

MANDATORY

MEETING

“A Coach can be the first non-parental figure who is an

athletes hero” (Frank Smoll)

ATHLETIC DEPARTMENT INTRODUCTIONS

Athletic Director: Courtney MartinCoyote Crew Coordinator: Justin Yoder

Finance Advisor: Michelle RoblesAthletic Recruiter: Percy Kincaid

Athletic Procedure Coordinator: Krissi ElliottAthletics Activities Advisor: Amanda Brownlow

Apparel Inventory Advisor: Ashley MunsonSponsorship Coordinator: Brenda Mendoza

AGENDA ITEMS

1. HANDBOOK REVIEW• ATHLETIC DEPARTMENT VALUES• LEVELS OF PLAY• TRYOUT PROCESS• PARTICIPATION FEES • TAX CREDIT & SPONSORSHIP OPPORTUNITIES• FUNDRAISERS • ACADEMIC ELIGIBILITY• GAME ATTIRE• CONCUSSION VIDEO

AGENDA ITEMS

1. HANDBOOK REVIEW (CONT’D)• TRANSPORTATION• PRACTICE AND GAME PICK UP• EARLY RELEASE POLICY AND HEAT ADVISORY • ADMISSIONS• PARENT/SPECTATOR POLICY AND GRIEVANCE FORM 2. END OF SEASON SURVEY3. DHPA ATHLETIC & RECRUITMENT WEBSITES 4. ATHLETIC BUDGET5. Q&A6. TEAM SESSION BREAKOUT

HANDBOOK

REVIE

W

PLEASE ASK QUESTIONS AS WE

REVIEW THE UPDATED

HANDBOOK

Athletic Department Values

Consistent with the vision of Desert Heights Preparatory Academy, the athletic department facilitates a wide range of athletic

opportunities with the following core values:

• We promote the highest standard of excellence in academics, athletics, and personal/social/emotional growth and development.

• We promote sportsmanship by displaying the Six Pillars of Character in all activities.

• We are committed to creating and sustaining an environment that promotes enthusiasm and positive experiences.

• We will emphasize the team concept while fostering the development of individuals.

• We support maximum participation.• We require all stakeholders to respect participants as

competitors while honoring the traditions of sport.• We promote the development of healthy lifestyle choices.

Note: Six Pillars of Character: Trustworthiness, Respect, Responsibility, Fairness, Caring, Citizenship

Levels of Play

Clinics (5th-8th Grade) • Scheduled based off

participation and facility availability (No Fall Clinics)

• At the entry level for athletics

Junior High (5th-8th Grade) • JH is a transitional level for

clinics and Junior Varsity athletics

• High competitive program • 5 day/week practices

Junior Varsity • JV is a transitional level for

junior high and high school athletics.

• High competitive program• 5 day/week practices

Varsity • DHPA’s highest level of

athletic competition. • High competitive program • 5 day/week practices

ALL LEVELS ARE CLOSED PRACTICES PLEASE TRUST YOUR COACHES

TRYOUT PROCESS1. The student athlete and parent must attend the pre-season

meeting in order to be eligible for tryouts. 2. Tryout dates will be provided by the coaches.3. Athletes must turn in all enrollment paperwork prior to or on

first day of tryouts. (Physical, insurance, enrollment paperwork, inherent risk and release form per sport)

4. Athletes will need to participate in an eligibility process each day until a green card has been issued.

5. Athletic participation fees are due according to the following schedule• Football & Volleyball (All Levels) – Payments are due

Monday, August 4th

• Cheer (All Levels) – Payments are due Monday, August 11th

• Pom (All Levels) – Payments are due Monday, August 18th

6. A student athlete actively participating in a season will not be permitted to engage in another sport tryout until the current season’s schedule is complete.

FEESHigh School Programs:

FEE Middle School/Junior High Programs

FEE

Varsity Tackle Football

$200.00 Junior High Tackle $200.00

Varsity Volleyball $200.00 Junior High Volleyball $150.00

Junior Varsity Volleyball

$200.00 Junior High Cheer $200.00

Varsity Cheer $300.00 Pom  (5th-12th) $150.00 

Coyote Crew $50.00 *Pom levels will be determined at tryouts.

 Note: Again this year, we will be using 50% of the participation fees to cover the athlete's SPIRIT PACK so teams can continue to build their unity. We are really excited about this year's designs and spirit pack

details will be reviewed by the coaches at the meeting.  

PLEASE PICK UP THE APPROPRIATE TEAM FORM BEFORE YOU LEAVE AND FILL IN THE APPROPRIATE SIZES (TURN IN TODAY WITH ALL OTHER

PAPERWORK)

Tax Credit & Athletic Sponsorship Opportunities

• Tax credit can be used towards the payment of athletic participation fees. Tax Credit is a calendar year tax benefit so it applies January-December. Tax Credit Law allows taxpayers a tax credit of up to $400 for those filing personal taxes as "married filing jointly", or $200 for those filing "head of household" or "single".

• Parents are responsible for tracking money paid towards tax credit.

• Athletes who secure a silver or gold sponsorship will receive 20% of the sponsorship amount towards their individual fees.

Fundraisers

And Volunteeri

ng

EACH TEAM WILL ALSO HOST 2 OR MORE FUNDRASIERS DURIING THE

SEASON

WE ALREADY HAVE THE FAN WEAR AND EVERYONE CAN PRE-BUY ITEMS TODAY

WE WILL ALSO BE GIVEN EACH ATHLETE A CATALOG TO TRY TO INDIVUDALLY

SELL TO OTHER FAMILY MEMEBRS AND FRIENDS.

BE ON THE LOOK OUT FOR UPCOMING EVENTS AND FUNDRASIERS

Volunteering will be run by each teams coach and will be discussed in the

coaches session breakout

Academic Eligibility To participate in school athletic practices and games, the student must;

1. be in good standing regarding grades and not on suspension, 2. be present 4 out of 6 classes on the day of the activity, and if the activity is on a Saturday, be

present in school on the preceding Friday 4 out of 6 classes.

Ineligible students are expected to attend all athletic activities in the non-uniform attire approved by the coach, but may NOT wear the team’s uniform or participate in the activity. Additionally, students ineligible will not be allowed to wear their team jersey on school spirit days.

The following eligibility protocol will be used throughout the season:3. 1st Week (Yellow Card) = Athlete will be placed on “Academic Probation” and will need to complete

the following:• Attend lunch study hall until the following week’s grade check on Tuesday. Teachers may

provide email communication once the student is passing and the athlete will be removed from probation.

4. 2nd Week (Red Card) = Athlete will be “Ineligible” if after the first week the athlete has not raised the failing grade a minimum of one letter grade. Ineligible athletes will need to complete the following:• Attend lunch study hall until the following week’s grade check • Attend practices (don’t dress out) and games (coach approved dress attire), but not participate• Attend the weekly afterschool study hall on Wednesdays

5. 3rd Week (Dismissal) = Athletes still ineligible on the 3rd consecutive week of grades checks will be removed from the team. 

Note: Athletes that do not adhere to the required eligibility items (study hall, etc.) will be immediately removed from the team.

GAME

ATTIRE

Game/Practice Uniforms

DHPA Athletes must wear appropriate

clothes and shoes for games and practices as specified by each

team’s Coach.

Home Game School Day Attire

Home dress attire will be determined by the coach, but will either be team spirit pack

items or dress-up attire.

CONCUSSIO

N

VIDEO

TEAMS WILL WATCH THE CONCUSSION VIDEO AFTER TRY-

OUTS AS A PRACTICE AND SIGN THE

COMPLETED FORM IN ORDER TO BE

ELIGIBLE FOR THE SEASON GAMES.

PARENTS ARE NO LONGER REQUIRED

TO WATCH THE VIDEO

AWAY GAME TRANSPORTATION

JUNIOR HIGH TRANSPORTATION JV/VARSITY TRANSPORTATION

In the event that a parent of a Junior High team athlete wishes to take responsibility for the transportation of his/her son or daughter,

it is required, barring unforeseen circumstances, that the parent/guardian

completes the DHPA transportation form 48 hours prior to the event. The form must be signed by the appropriate individuals and

given to the Head Coaches. A parent/guardian must also present himself/herself to a member of the coaching staff informing the coach that his/her child is leaving with him/her. Student-

athletes may then ride with their parent/guardian.

Student-athletes may not ride with other

student-athletes or anyone else other than the parent/guardian who filled out

the form.

*This policy does not apply to the JH Tackle Football team. See JV/Varsity transportation

policy for specifics.

In the event that there are extenuating personal circumstances or JV/Varsity games

are scheduled back to back and a parent wishes to take responsibility for the

transportation of his/her son or daughter, it is required, barring unforeseen circumstances, that the parent/guardian complete the DHPA

transportation form 48 hours prior to the event. The form must be signed by the Athletic Director and given to the Head

Coaches. A parent/guardian must also present himself/herself to a member of the coaching staff informing the coach that his/her child is leaving with him/her. Student-athletes may

then ride with their parent/guardian.

Student-athletes may not ride with other student-athletes or anyone else other

than the parent/guardian who filled out the form.

PRACTICE

AND GAM

E

PICK U

P

POLICY

Coaches are responsible for all team athletes until they

are picked up. Unless otherwise arranged in

advance with the coach, the following will occur for late

pickups.

1st late pickup: Student athlete and parent will be notified regarding 2nd late

pickup policy

2nd late pickup: Student athlete’s account will be

assessed a $10 late pickup fee which will be allocated towards team fundraisers

and students cannot participate in athletic events (practices, games, etc.) until

the fee is paid

3rd late pickup: Student athlete will be dismissed

from the team

EARLY RELEASE AND HEAT ADVISORY

EARLY RELEASE HEAT ADVISORY

1. ATHLETE WILL PICK UP PASS BEFORE LUNCH

2. ATHLETE WILL HAVE APPROPRIATE TEACHERS SIGN THE PASS (MISSED CLASSES)

3. ATHLETE WILL TURN PASS INTO THE ATHLETIC DIRECTOR’S OFFICE AND SIGN OUT ON THE GAME FORM

4. ATHLETE WILL BE MARKED PRESENT AND BE RESPONSIBLE FOR ANY MISSED WORK

DHPA FOLLOWS THE AZCAA AND THE AIA RULES TO

ADDRESS HEAT ADVISORY WARNINGS

PLEASE CHECK THE HANDBOOK FOR MORE INFORMATION.

HOME GAME

ADMISSIONS

Clinic GamesFREE (No Admission)

Flag Football and JH Volleyball Depending on facility rental

$3/Adults and $2/Student or $2/Adults and $1/Student

JH Tackle Football, JV/Varsity Volleyball & Varsity Football

$3/Adults and $2/Student *Homecoming admission fees will be determined at a

later date.

SILVER PASS (SEASON PASS)• SILVER SINGLE: $35.00 FOR ANY INDIVDUAL

SEASON• SILVER FAMILY: $75.00 FOR FAMILY OF 3 FOR AN

INDIVDUAL SEASON. ADDITIONAL FAMILY ADD ONS: $25.00

GOLD PASS (ANNUAL ATHLETIC PASS)• GOLD SINGLE: $70.00 FOR ALL SEASONS AND

SPORTS• GOLD FAMILY: $125.00 FOR FAMILY OF 3 FOR ALL

SEASONS AND SPORTS. ADDITIONAL FAMILY ADD ONS: $25.00**Away teams can optionally charge

admission fees. Please be prepared to pay any necessary fees.

1. I will respect the coaching staff and their decisions, understanding this is a competitive program.2. I will not enter the field/court during a game, scrimmage or practice unless otherwise asked to do so by the coach.3. I will not verbally or physically abuse, confront, taunt, harass or demean a coach, student-athlete, opposing student-athlete or coach, or referee at any time.4. If I have questions regarding my athlete, I understand there must be a 24-hour cooling off period before talking to the coach or the Athletic Director.5. I understand parents cannot coach their child or other student-athletes from the sideline or anywhere else during scrimmages, practices, or games.6. I will follow the “chain of command” to lodge a complaint.

• Players on Junior High, Junior Varsity, and Varsity should initiate contact with their coach regarding playing time first.

• If the player-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, and coach.

• If the player-parent-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, coach, and the Athletic Director.

• All other issues (other than playing time) should be communicated to the coach.7. I will not conspire with other parents to undermine the authority of any coach, the program or the department.8. I will make every effort to allow my child to attend all practices, games, tournaments, and team functions.

PARENT SPECTATOR POLICY

GRIEVANCE

FORM

END O

F SEA

SON

SURVEY THE SURVEY HELPS THE ATHLETIC

DEPARTMENT AND COACHES IDENTIFY WHAT WE’RE DOING WELL AND HOW WE

CAN IMPROVE.

WE REQUEST THAT BOTH THE ATHLETE AND THE PARENT

COMPELTE THE SURVEY AT THE END OF THE

SEASON

DHPA A

THLE

TIC &

RECRUIT

MEN

T

WEB

SITES

90% OF COMMUNICATION WILL TAKE PLACE USING THE WWW.AZCAA.COM

WEBSITE

NCAA RECRUITMENT REQUIREMENTS DIVISION

I & II OPTIONAL RECRUITMENT TOOL

WWW.NCAA.ORG

PARENT RESOURCE WEBSITE

HTTPS://NFHSLEARN.COM/

ATHLE

TIC

BUDGET

Q & A

BREAKOUT SESSIONSTACKLE FOOTBALL:

ROOM 301FLAG FOOTBALL: ROOM

304VOLLEYBALL: ROOM 506

CHEER & POM: ROOM 503

Make sure to check in and out in the rooms you

attend