· 2014. 11. 2. · plantation management/owner : kuala lumpur kepong bhd plantation name : tapung...

PT. MUTUAGUNG

LESTARI

ASSESSMENT REPORT

Roundtable on Sustainable Palm Oil Certification

[ ]Stage-1 [ ] Stage-2 [√] Surveillance [ ] Re-Assessment

Plantation Management/Owner : KUALA LUMPUR KEPONG Bhd

Plantation Name : Tapung Kanan POM, PT SEKARBUMI ALAMLESTARI

Location :

Kota Garo Village, Tapung Hilir Sub District,

Kampar District, Province of Riau, Indonesia

Certificate Code : MUTU-RSPO/025

Date of certificate issue : 24 April 2013

Date of expiry of certificate : 23 April 2018

Assessment Assessment

Date PT. Mutuagung Lestari

Auditor Review

by Approved

by

ST-1 13 – 15 November 2012 Octo HP Nainggolan (Lead Auditor),

Marsudi Eko Santoso Taufik

Margani Tony

Arifiarachman

ST-2 17 – 21 December 2012

Octo HP Nainggolan (Lead Auditor), Marsudi Eko Santoso,

Ardiansyah,Bukti Bagja

S-1 24 – 28 February 2014

Oktovianus Rusmin (Lead Auditor), Marsudi Eko Santoso (Auditor), Trismadi Nurbayuto

(Auditor), Steve Mualim (Auditor), Muhammad Rinaldi (Observer)

Taufik Margani

Tony Arifiarachman

Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia

Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6

Email : [email protected] ● www.mutucertification.com

MUTU Certification • Approved by RSPO Secretariat on June 2008

Submitted to RSPO on:

Approved by RSPO on:

Approved by Certification Body on:

6 May 2014

1 May 2014

http://www.mutucertification.com/

PT. MUTUAGUNG

LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 ii Prepared by Mutuagung Lestari for Tapung Kanan POM (PT Sekarbumi Alamlestari) –Kuala Lumpur Kepong Bhd

TABLE OF CONTENT

FIGURE

Figure 1. Location Map Figure 2. Operational Map

1 2

1.0 SCOPE of the SURVEILLANCE ASSESSMENT

1.1 National Interpretation Used 3

1.2 Organization Information 3

1.3 Type of Assessment 3

1.4 Location of Plantations, Mill and Area Statement 3

1.5 Description of Supply Base 4

1.6 Dates of Plantings and Cycles 5

1.7 Tonnage Certified 5

1.8 Other Certifications 6

1.9 Time-Bound Plan for Other Management Units 6

2.0 ASSESSMENT PROCESS

2.1 Certification Body 9

2.2 Assessment Team 9

2.3 Assessment Methodology, Assessment Process and Locations of Assessment 10

2.4 Stakeholder Consultation and List of Stakeholders Contacted 13

2.5 Date of Next Surveillance Visit 13

3.0 ASSESSMENT FINDINGS

3.1 3.2

Summary of Assessment Report of the RSPO Certification Summary of Assessment Report of Supply Chain Requirement

14 41

3.3 Conformity Checklist of Certificate and Logo Use 45

3.4 Summary of RSPO Partial Certification 46

3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and Noteworthy Positive Components

47

3.6 Summary of Arising Issues from Public, Management and Auditor Responses 60

4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

4.1 Formal Signing of Assessment Findings 64

APPENDICES

1. List of Stakeholders Contacted in the Survaillance-1 Process 65

2. Assessment Program 66

3. Glossary 69

PT MUTUAGUNG LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 1 Prepared by Mutuagung Lestari for Tapung Kanan POM (PT Sekarbumi Alamlestari) –Kuala Lumpur Kepong Bhd

Figure 1. Location Map of PT Sekarbumi Alamlestari

Kampar


ASSESSMENT REPORT


Figure 2. Operational Map of PT Sekarbumi Alamlestari


ASSESSMENT REPORT


1.0 SCOPE OF THE CERTIFICATION ASSESSMENT

1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil

Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain

Certification Standard Modul E (Mass Balance) November 2011.

1.2 Organization Information

1.2.1 Company name Kuala Lumpur Kepong Sdn. Berhad – Tapung Kanan POM (PT Sekarbumi Alamlestari)

1.2.2 Contact person Tan Kei Yoong

1.2.3 Company address and site address RSPO registered company: Wisma Taiko, 1, Jalan S. P. Seenivasagam, 30000

Ipoh, Perak, Malaysia

Site: Kompleks Pertokoan Taman Anggrek Blok B2 – B5

Jl. Tuanku Tambusai, Pekanbaru, Riau

1.2.4 Telephone 0761 – 571885, 571861/62

1.2.5 Fax 0761 – 571884

1.2.6 E-mail [email protected]

1.2.7 Web page address www.klk.co.id

1.2.8 Company status Private

1.2.9 Management Representative who completed the application for certification

Tan Kei Yoong

1.2.10 Registered as RSPO member 8 October 2004 Registration number: 1-0014-04-000-00

1.3 Type of Assessment

1.3.1 Scope of Assessment Palm Oil Mill and supply base

1.3.2 Type of certificate Single

1.3.3 Company names listed in the certificate

PT Sekarbumi Alamlestari – Kuala Lumpur Kepong Sdn. Berhad

1.3.4 Number of management unit 1 (one) Palm Oil Mill and 3 (three) Estates: Tapung Kanan POM, Tapung Kanan 01 Estate, Tapung Kanan 02 Estate and Tapung Kanan 03 Estate

1.4 Locations of Mill, Plantations and Area Statement

1.4.1 Location of Mill

Name of Mill Location

GPS

Latitude Longitude

Tapung Kanan POM Village of Kota Garo, Sub district of

Tapung Hilir, District of Kampar,

Province of Riau

0° 45' 26"

N

101° 13' 11"

E

http://www.klk.co.id/

PT. MUTUAGUNG LESTARI

ASSESSMENT REPORT

SPO – 4006a.5 Page 4 Prepared by Mutuagung Lestari for Tapung Kanan POM (PT Sekarbumi Alamlestari) –Kuala Lumpur Kepong Bhd

1.4.2 Location of Supply Base

Name of Supply Base Location

GPS Latitude Longitude

TAPUNG KANAN 1 Village of Kota Garo, Sub district of


Province of Riau

0° 47' 31"

N

101° 10' 44"

E



Province of Riau

0° 46' 53"

N

101° 10' 9"

E



Province of Riau

0° 42' 56"

N

101° 15' 0"

E

1.4.3 Tenure

Private

State 6,200 Ha

Community

1.4.7 Area Statement

Total area 6,200 Ha

Mature area 5,178 Ha

Immature area - Ha

Mill 20 Ha

Infrastructure 50 Ha

Swamp (include HCV) 885 Ha

Others area 10 Ha

Riparian River (include HCV) 57 Ha

1.5 Description of Supply Base

1.5.1 Description of Mill

Name of Mill Capacity

(tonnes/ hour)

FFB Processed

(tonnes/ year)

CPO Palm Kernel PKO

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Tapung Kanan POM

30 134,150.50 28,101 20.95 7,057 5.26 - -

* Production data on February 2013– January 2014

1.5.2 Description of Estate(s)

Name of Estate(s) Total Area

(Ha)

Planted Area (Ha)

FFB (tonnes/year)

Yield (tonnes/ha/year)

Supplied to Mill

FFB (tonnes/year)

%

TAPUNG KANAN 1 2,445 1,977 42,406 21.45 39,875.61 29.72

TAPUNG KANAN 2 1,888 1,665 43,718 26.25 42,662.79 31.80

TAPUNG KANAN 3 1,867 1,536 37,280 24.27 35,394.82 26.38

Total 6,200 5,178 123,404 23.83 117,933.22 87.91

* Production data on February 2013 – January 2014. Tapung Kanan Estate 1, Tapung Kanan Estate 2 and Tapung Kanan Estate 3 is supplied FFB to Mandau POM (Kuala Lumpur Kepong Sdn. Berhad)


ASSESSMENT REPORT


1.5.3 Smallholder(s) and other source

Name of source(s)

Member(s) Location Total Area

(Ha) FFB

(tonnes/year)

Supplied to Mill

FFB (tonnes/year)

%

KKPA

PT Sekarbumi Alamlestari

Scheme Smalholder

Sub district of Tapung Hilir,

District of Kampar, Province

of Riau 1,050 16,217 16,217 12.09

Total 16,217 16,217 12.09

*Source Production Data on February 2013 – January 2014

1.5.4 Product categories FFB/CPO/PK

1.6 Dates of Plantings and Cycles

1.6.1 Age profile of planted palms*

Planting Year

Hectarage

Name of Estate (Ha)

Name of Estate (Ha)

Name of Estate (Ha)

Total (Ha)

1992 144 358 - 502

1993 663 478 85 1,226

1994 367 539 549 1,455

1995 194 223 350 767

1996 249 - - 249

1997 - - 146 146

1998 38 - 174 212

1999 201 - 164 365

2001 14 - 51 65

2005 15 67 7 89

2006 38 - 10 48

2010 54 - - 54

Total 1,977 1,665 1,536 5,178

1.6.2 New Planting area after November 2005 102 Ha

1.6.3 Planting Cycle 1st 25 Years

1.7 Approximate Tonnage Certified

1.7.1 Past Annual Claim Certified Product

FFB Production 130,674 Tonnes/year

CPO Production 28,186 Tonnes/year

Palm Kernel (PK) Production 7,187 Tonnes/year

Palm Kernel Oil (PKO) Production - Tonnes/year

1.7.2 Claim Certified Tonnage of FFB

Name of Estate(s) Total Area

(Ha) Planted Area

(Ha) FFB

(tonnes/year) Yield

(tonnes/ha/year)


ASSESSMENT REPORT


TAPUNG KANAN 1 2,445 1,977 42,406 21.45

TAPUNG KANAN 2 1,888 1,665 43,718 26.25

TAPUNG KANAN 3 1,867 1,536 37,280 24.27

Total 6,200 5,178 123,404 23.83

1.7.3 Claim Certified Tonnage of Palm Product

Name of Mill Capacity

(tonnes/ hour)

FFB Processed

(tonnes/ year)

CPO Palm Kernel PKO

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

Out put (tonnes)

Extraction (%)

PKS Tapung Kanan

30 123,404 25,853 20.95 6,491.05 5.26 - -

1.8 Other Certifications

1.8.1 ISO 9001:2008/ISO 14001: 2004 -

1.8.2 OHSAS 18001:2007 -

1.8.3 HACCP -

1.8.4 Others RSPO Certified by PT. Mutu Agung Lestari (No. MUTU-RSPO/025) at April 25th, 2013 and applies to 23 April 2018.

1.9 Time Bound Plan for Other Management Units

MANAGEMENT UNIT LOCATION

Coverage Area (Ha)

Time Bound

Status

P O M Estate (Supply Base)

INDONESIA

Berau POM

Malindomas Perkebunan

Berau, Kalimantan Timur 7.971 2014

Hutan Hijau Mas Berau, Kalimantan Timur 7.288 2014

Jabontara Eka Karsa Berau, Kalimantan Timur 14,086 2014

Karya Makmur Abadi Mentaya Hulu, Kalimantan Tengah

13.127 2015

Menteng Jaya Sawit Perdana

Mentaya Hilir Utara, Kalimantan Tengah

6.399 2015

Mulia Agro Permai Baamang, Kalimantan Tengah 9.056 2015

Steelindo Wahana Perkasa POM

Steelindo Wahana Perkasa

Belitung, Bangka Belitung 14.065 2012 Audited 2013

Parit Sembada POM

Parit Sembada Belitung, Bangka Belitung 3.990 2013

Alam Karya Sejahtera Belitung, Bangka Belitung 6.012 2013

Mandau POM Mandau Bengkalis, Riau 14.799 2012 Certified

Nilo POM Nilo Pelalawan, Riau 12.860 2012 Audited 2013

Tapung Kanan POM

Sekarbumi Alamlestari Kampar, Riau 6.200 2012 Certified

Mutiara Kampar, Riau 1.800 2014

Gohor Lama Basilam Langkat, Sumatera Utara 2.337 2014


ASSESSMENT REPORT


POM Gohor Lama Langkat, Sumatera Utara 3.307 2014

Tanjung Beringin Langkat, Sumatera Utara 4.157 2014

Maryke Langkat, Sumatera Utara 2.827 2014

Bekiun Langkat, Sumatera Utara 2.979 2014

Padang Brahrang POM

Padang Brahrang Langkat, Sumatera Utara 2.024 2014

Bukit Lawang Langkat, Sumatera Utara 1.482 2014

Tanjung Keliling Langkat, Sumatera Utara 2.360 2014

PENINSULAR MALAYSIA

Batu Lintang POM

Pelam Kulim, Kedah 2.526 2013 Audited March 2013

Batu Lintang Serdang, Kedah 2.355 2013 Audited March 2013

Subur Batu Kurau, Perak 1.290 2013 Audited March 2013

Ghim Khoon Kulim, Kedah 434 2013 Audited March 2013

Kekayaan POM

Kekayaan Paloh, Johor 4.436 2011 Certified

Landak Paloh, Johor 4.451 2011 Certified

Voules Tenang, johor 2.977 2011 Certified

Bandar Tenggara Bandar Tenggara, Johor 950 2011 Certified

New Pogoh Tenang, johor 1.560 2011 Certified

Fraser Kulai, Johor 2.932 2011 Certified

Paloh Paloh, Johor 2.029 2011 Certified

Sungai Bekok Bekok, Johor 636 2011 Certified

Ban Heng Pagoh, Muar, Johor 631 2011 Certified

See Sun Renggam, Johor 589 2011 Certified

Paloh POM Paloh, Johor Outside Crop

Jerang Padam POM

Ayer Hitam Bahau, Negri Sembilan 2.640 2012 Certified

Batang Jelai Rompin, Negri Sembilan 2.162 2012 Certified

Jeram Padang Bahau, Negri Sembilan 2.114 2012 Certified

Kombok Rantau, Negri Sembilan 1.915 2012 Certified

Ulu Pedas Pedas, Negri Sembilan 923 2012 Certified

Gunung Pertanian Simpang Durian, Negri Sembilan 686 2012 Certified

Sungai Kawang Lanchang, Pahang 1.889 2012 Certified

Renjok Telemong, Pahang 1.578 2012 Certified

Tuan Telemong, Pahang 1.353 2012 Certified

Tanjung Malim POM

Tanjung Malim Tanjung Malim, Perak 1.544 2013 Audited June 2013

Kerling Kerling, Selangor 619 2013 Audited June 2013

Sungai Gapi Serendah, Selangor 603 2013 Audited June 2013

Bukit Kato Audited June 2013

Kampar Audited June 2013


ASSESSMENT REPORT


Tuan Mee POM

Tuan Mee Sungai Buloh, Selangor 1.556 2012 Audited November

2012

Kuala Pertang POM

Kerila Tanah merah, Kelantan 2.191 2013 Pending

Pasir Gajah Kuala Krai, Kelantan 2.107 2013 Pending

Sungai Sokor Tanah Merah, Kelantan 1.603 2013 Pending

Changkat Chermin POM

Lekir Manjung, Perak 3.332 2012 Audited November

2012

Changkat Chermin Manjung, Perak 2.540 2012 Audited November

2012

Raja Hitam Manjung, Perak 1.497 2012 Audited November

2012

Allagar Trong, Perak 805 2013 Audited November

2012

Glenealy Parit, Perak 1.059 2013 Audited November

2012

Serapoh Parit, Perak 936 2013 Audited November

2012

Kuala Kangsar Padang Rengas, Perak 843 2013 Audited November

2012

SABAH, MALAYSIA

Mill 1 Tawau, Sabah Outside Crop

Mill 1 Jatika Tawau, Sabah 3.508 2009 Certified 2009

Sigalong 2.864 2009 Certified 2009

Pangeran 2.855 2009 Certified 2009

Sri Kunak 2.770 2009 Certified 2009

Pang Burong 2.548 2009 Certified 2009

Pinang Pinang Tawau, Sabah 2.420 2009 Certified 2009

Tundong 2.155 2009 Certified 2009

Ringlet 1.834 2009 Certified 2009

Lungmanis Lungmanis Lahad Datu, Sabah 1.656 2010 Certified 2010

Sungai Silabukan 2.654 2010 Certified 2010

Rimmer Rimmer Lahad Datu, Sabah 2.730 2010 Certified 2010

Tungku 3.418 2010 Certified 2010

Bukit Tabin 2.916 2010 Certified 2010

Bornion Bornion Kinabatangan, Sabah 3.233 2010 Certified 2010

Segar Usaha Kinabatangan, Sabah 2.792 2010 Certified 2010

Kuala Lumpur Kepong Bhd has informed the Time Bound Plan progress, MUTUAGUNG has consider that Kuala Lumpur Kepong Bhd still comply to the RSPO requirement for Time Bound Plan.


ASSESSMENT REPORT


2.0 ASSESSMENT PROCESS

2.1 Certification Body

PT Mutuagung Lestari

Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953

Telp. +62-21-8740202; Fax +62-21-87740745/46

Website: www.mutucertification.com Email : [email protected]

2.2 Assessment Team

2.2.1 Lead Assessor and Assessment Team

ST-2 1. Octo Nainggolan (Lead Auditor). Indonesian citizen, Bachelor of Agriculture, majoring of Social Economics of Agriculture (Agribusiness). He has a working experience since 2004 oil palm Plantation Company in Indonesia. Trainings attended namely: Training of Conservation of Natural and Biological Resources in supporting HCV, Basic Plantation Management Program, Plantation Integrated Pest Management training, Followed the Management System Certification (ISO 9001-2008/SNI 19011-9001:2008), Environment Management System (ISO 14001:2004) , RSPO Lead Auditors Training Course, Indonesian Sustainable Palm Oil (ISPO) Lead Auditor training course and supply chain certification system training. Currently, he worked at Professional Certification Body. In the assessment activity, he assessed on legal aspect, best practices, environment aspect, social aspect, workers welfare, FFB Processing and supply chain requirement.

2. Marsudi Eko Santoso (Auditor). Indonesian citizen, Bachelor of Agriculture, majoring in Agro technology. Followed the Management System Certification (ISO 9001-2008), Awareness HACCP certification, training of RSPO auditor and training of RSPO Lead Auditor training, ISPO Lead auditor training and distribution quality management process - APMEA. He had involved several time in RSPO certification assessment activities as an auditor. Currently he works for Independent Certification Body. In this assessment activity, he assessed on Best Practices, Soil and water conservation, Integrated Pest Management and safety and health.

ST-2 1. Octo Nainggolan (Lead Auditor). 2. Marsudi Eko Santoso (Auditor). 3. Ardiansyah (Auditor). Indonesian citizen, Bachelor of Forest Resources Conservation, Department of Forestry,

Bogor Agricultural University. He has followed several activities such as preparing EIA document for plantation and plantation forest, contribute on several HCV identification and several times following audit activities related to sustainable palm oil certification system as an auditor. In this Assessment assessed the environmental aspects, HCV, soil and water conservation.

4. Bukti Bagja (Auditor). Indonesian citizen, Master of Science in the field of Environmental Sciences, University of Indonesia. Training he has followed are: awarness of RSPO certification system. He has followed several activities GAP Analysis of the RSPO Principles and Criteria implementation in several oil palm plantations in Indonesia as assessor. Besides that he is also involved in several assessments HCV / HCV as an assessor with the specifications in the field of GIS (mapping). He has expertise in mapping such as ArcGIS, MapInfo, Global Mapper, ER Mapper, Erdas Imagine. In this activity, he has assessed for environment aspect and management of waste.

ASA-01 1. Oktovianus Rusmin (Lead Auditor). Bachelor’s Degree in Social & Political Sciences Department of Anthropology. Specialists in the field of Social and Cultural (Social Impact & Conflict Resolution) and HCV. Already participated in Forest Management Auditor Training (FSC Standard), ISO 14001 Environmental Management System Training, SVLK (wood legality) Auditor, Indonesian Sustainable Palm Oil (ISPO) and RSPO Lead Auditor Training. He was several times involved in the assessment of Sustainable Forest Management Certification (Standard LEI) and Gap Analysis Audit (FSC Standard). Had worked at the Center for study of Anthropology University of Indonesia and Social Advisor at Tropical Forest Trust (TFT) Indonesia. He was numerously involved in Social Impact Assessment and HCV Identification in Palm Oil Plantations and Natural Forest concessions and was approved as HCV assessor by RSPO for Social Discipline Specialist. Have been involved in several palm oil certification as Auditor and Lead Auditor.

2. Marsudi Eko Santoso (Auditor). Indonesian citizen, Bachelor of Agriculture, majoring in Agro technology. Followed the Management System Certification (ISO 9001-2008), Awareness HACCP certification, training of RSPO auditor and training of RSPO Lead Auditor training, ISPO Lead auditor training and distribution quality

http://www.mutucertification.com/mailto:[email protected]


ASSESSMENT REPORT


management process - APMEA. He had involved several time in RSPO certification assessment activities as an auditor. Currently he works for Independent Certification Body. In this assessment activity, he assessed on Best Practices, Soil and water conservation, Integrated Pest Management and safety and health.

3. Trismadi Nurbayuto (Auditor). Associate Forestry from the Forestry Faculty IPB and Bachelor of Economics from the Department of Agribusiness, Faculty of Economics and Management, IPB. Specialists in the Environmental Social Impact Assessment (SEIA) and the High Conservation Value (HCV). He participated in HCV Management Training, Indonesian Sustainable Palm Oil (ISPO) Auditor, training of ISO 9001:2008 Quality Management System and ISO 14001:2004 Environmental Management System. Previously worked in the private oil palm plantations, became HCV assessor who registered at the Roundtable on Sustainable Palm Oil (RSPO) until 2014. He has been involved in the activities of SEIA and Identification of HCV in Palm Plantation. Currently has been several times following audit activities related to sustainable palm oil certification system as an auditor. In this assessment activity, he conducted assessment of HCV and environment.

4. Steve Mualim (Auditor). Master in Environmental and natural resources management, Bogor Agricultural University. He has worked as a freelance in several consultant in the Environmental Impact Assessment. He has followed training of Lead Auditor training ISPO, RSPO awareness, Ecological Risk Assessment, Asian Network Update and Carbon, and Climate Change Mitigation and Adaptation for Agricultural Productivity. In this assessment activity, he conducted assessment of Best Agriculture Practices and AMDAL.

5. Muhammad Rinaldi (Observer). Associate of Oil Palm Plantations, Bogor Agricultural Institute. He have 4 years experience working as a staff operational plantations at private oil palm plantation companies in Indonesia. He has attended the RSPO Awareness training. At ASA-01 activity he become an observer.

2.3 Assessment Methodology, Assessment Process and Locations of Assessment

2.3.1 Figure of person days to implement assessment

ST-1

Number of auditors : 2 (two) auditors Number of days for ST-1: 3 (three) days Number of working days for: 6 (six) working days

ST-2 Number of auditors : 4 (four) auditors Number of days for ST-2 on site : 5 (five) days Number of working days for ST-2 on site: 20 (twenty) working days

ASA-1 Number of auditors : 4 (four) auditors, 1 (one) observer Number of days for S-1 on site : 5 (five) days Number of working days for ST-1 on site: 20 (twenty) working days

2.3.2 Detail process of assessment

ST-1 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Tapung Kanan POM and its supply base (PT Sekarbumi Alamlestari). to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Scheme Smallholders October 2009) and Supply Chain Requirement for CPO Mill. The assessment was conducted in three methods by document review, aiming to observe the sufficiency of types or substances from required documents;

ST-2 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Tapung Kanan POM and its supply base (PT Sekarbumi Alamlestari). to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Scheme Smallholders October 2009) and Supply Chain Requirement for CPO Mill The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Several opportunities for improvement of the results ST-2 delivered by the auditors to the management unit and the results are the subject will be verified at the next assessment. Improvement of findings from main assesment findings were observed by auditors at this ST-2 assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of ST-2.


ASSESSMENT REPORT


Please find Appendix 2 for the assessment program

ASA-01 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Tapung Kanan POM and its supply base (PT Sekarbumi Alamlestari). to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Scheme Smallholders October 2009) and Supply Chain Requirement for CPO Mill The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Several opportunities for improvement of the results ASA-01 delivered by the auditors to the management unit and the results are the subject will be verified at the next assessment (ASA-02). Improvement of findings from main assesment findings were observed by auditors at this ASA-01. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of ASA-02.

2.3.3 Locations of Assessment

ASA-01 The sample location for this certification is: 1 mill with 3 estates, which supply the fresh fruit bunches, such as Tapung Kanan 1 Estate, Tapung Kanan 2 Estate and Tapung Kanan 3 Estate. The audit team used the 0,6√y formulation to choose the main sample of the estate for the main evaluation. Based on this formulation, the audit team chooses 2 samples of estate, such as Tapung Kanan 1 Estate and Tapung Kanan 2 Estate.

Tapung Kanan POM:

1. Processing (from loading ramp to dispatch).Observation regarding the processing process to change the fresh fruit bunch (FFB) into crude palm oil (CPO) and fire extinguisher infrastructure in the mill. Interview with mill’s personnel (boiler operator, engine roomoperator) regarding the medical examination, operator’s license, wage, complaint mechanism, the implementation of occupational health and safety (OSH), capacity building/ training, safe work procedure, the availability of personnel protective equipment (PPE) and the mechanism of mass balance model supply chain.

2. The chemical warehouse. Observation on the chemical handling process and interview with warehouse officer related to chemical handling procedure and management, the emergency response and the implementation of occupational health and safety (OSH).

3. Water Treatment Plan. Observation on the clean water supply. 4. Workshop. Observation on emergency response and occupational health and safety (OSH) such as first aid

boxes and interview with the welders regarding the training, medical examination, implementation of occupational health and safety (OSH), safe work procedure, complaint mechanism, and the freedom to establish union and wages.

5. Diesel fuel Tank. Observation on the availability of fire emergency response kits. 6. Temporary storage for hazardous waste in mill. Observation on hazardous waste management whether it is

in accordance with the applicable regulation and interview with hazardous waste storage officer regarding the medical examination, hazardous waste handling procedure and the availability of infrastructure to handle the pollutions andexposures.

7. The installation of wastewater treatment plan (WWTP). Observation on liquid waste management in the mill and the management to reduce the pollution.

8. Hydrant pipe.Auditor ensures that there is no leakage on the hydrant pipe during the second stage of audit.

Tapung kanan 1 Estate:

1. HGU stakes(stake sample 20 – 16 & 66 - 72): Based on observation, mostly the stakes are in a good condition and the reading marks are clearly readable, but some of the stakes are broken or vanish.

2. KTK Central warehouse. Auditor conducting the observation and interview with the chief of warehouse


ASSESSMENT REPORT


regarding the PPE usage, emergency response facility, the knowledge and understanding on the risk evaluation and management, periodic medical examination that carried out annually, the explanation on the acceptance and management of materials, the understanding on first aid, PPE control, wage disbursement that has been exceeded the minimum wage, public infrastructure such as housing facility with 2 bedrooms, the availability of adequate bathroom, the provision of clean water, wardrobe closet, the provision of electricity, the implementation of service quality evaluation by supervisors, the personnel have been registered to the national social insurance/ jamsostek, hazardous waste management by collecting the waste in the licensed hazardous waste warehouse, the storage is categorized based on the type and characteristic, the hazardous materials are storaged separately, the warehouse is completed with the hazardous symbols.

3. Block 10-A Division 2B Observation and interview with the spraying personnel and foreman’s regarding the work procedure, the usage and provision of PPE, firs aid, work’s risks, periodic medical examination, the availability of information board of ongoing sprayed area, restriction for pregnant and lactating female workers to spray, wage, restriction to spray along riparian area, housing facility, complain mechanism regarding gender issue and socialization regarding the NKT area.

4. Block 06-A Division 2BObservation and interview with fertilization personnel and foreman regarding the work procedure, the usage and provision of PPE, firs aid, work’s risks, periodic medical examination, restriction for pregnant and lactating female workers to spray, wage, restriction to spray along riparian area, housing facility, complain mechanism regarding gender issue and socialization regarding the NKT area.

5. Block 95-G Division 2B. Observation on holistic pest handling by breeding the Tyto alba, as well as conducting the observation and interview with harvesting personnel and foreman regarding the work procedure, the usage and provision of PPE, firs aid, work’s risks, periodic medical examination, wages, housing facility and socialization regarding the NKT area.

1. Block 95-E Division 2B. Observation regarding the management of domestic waste. 2. Block 93-C Division 2B. Observation on holistic pest handling by using Turnera subulata plant. 3. Block 92-B Division 2B. Observationandinterview with empty fruit bunch applicators regarding the application of

empty fruit bunches and wage’s system. 4. Block 98-I Division 2B. Observation and interview with land application operators regarding the implementation

of land application. 5. Fire infrastructure. Observation on the facilities of field fire, such as water tank, pipe, nozzle, bucket, etc. is

ready to use. 6. Workshop. Observation and interview with chief of workshop regarding the workshop activities for maintaining

the vehicles and heavy equipment, the management of used oil waste, used accumulators and used filters. 7. Clinic. Observation on clinic equipment and interview with paramedic (midwives) regarding the number of visitor,

health program, medical examination, and the management of infectious waste. 8. Housing for personnel. Observation on personnel’s housing condition, the clean water’s supply and domestic

waste management. 9. Riparian area (HCV area). Observation on the marks of riparian area, enrich the types and restriction to use

chemical material along the riparian area (KTK 3), Tapung Kanan river (KTK 3 division 4 A), and Sepahat river (KTK 1 division 2A and 2B).

Tapung Kanan 2 Estate:

1. HGU boundary stakes(stake sample, 125 – 138): Based on observation, mostly the stakes are in a good condition and the reading marks are clearly readable, but some of the stakes are broken or vanish.

2. Housing for personnel. Observation on personnel’s housing condition, the clean water’s supply and domestic waste management.

3. Childcare facility. Observation on childcare facility, wage for childcare staff whether it is in accordance with the applicable regulation, APAR are available and first aid boxes are in a good condition.

4. Block PM053A.Observation on the availability of fire signboard and firing area. 5. Generator hut KTK 2.Observation on the hazardous waste management (used oil, used filters and used

lubricants are collected and further to be stored in licensed hazardous waste warehouse, the OSH signs and the usage of PPE by operators.

6. Block 92-E Division 3A. Observation and interview with the spraying personnel and foreman regarding the work


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procedure, the usage and provision of PPE, firs aid, work’s risks, periodic medical examination, the availability of information board of ongoing sprayed area, restriction for pregnant and lactating female workers to spray, wage, restriction to spray along riparian area, housing facility, complain mechanism regarding gender issue and socialization regarding the NKT area. Moreover, the observation on holistic pest management by using the Turnera subulata plant. Furthermore, the audit team also conducting the observation and interview with tractor’s operator regarding the PPE provision and usage, wage and training/license (SIO)for tractor.

6. Block 95-D Division 3A. Observation on holistic pest handling by breeding the Tyto alba, as well as conducting the observation and interview with harvesting personnel and foreman regarding the work procedure, the usage and provision of PPE, firs aid, work’s risks, periodic medical examination, wages, housing facility and socialization regarding the NKT area. In addition, conducting observation related to empty fruit bunches application.

7. Block 94-G Division 3A. Observation related to the management of domestic waste 8. Riparian area (areal HCV).Observation on the marks of riparian area, enrich the types and restriction to use

chemical material in Sepano River (KTK 2 Division 3A).

Villages and Institutions:

1. Kota Garo Village. The purpose of visiting this village is to gain information from head of village, community leaders and local community regarding the social interaction between estate management with local community as well as the implementation of CD/CSR, the information on the impact of the estate and mill of PT Sekarbumi Alamlestari.

2. Kota Bangun Village. The purpose of visiting this village is to gain information from head of village, community leaders and local community regarding the social interaction between estate management with local community as well as the implementation of CD/CSR, the information on the impact of the estate and mill of PT. Sekarbumi Alamlestari.

3. Environmental Agency of Kampar District.Interview with officer from the Environmental Agency of Kampar District regarding company’s obedience on managing and monitoring the environment.

4. Manpower Agency of Kampar District. Interview with officer from the Manpower Agency of Kampar District regarding company’s obedience towards manpower’s regulation.

5. Plantation Agency of Kampar District. Interview with officer from thePlantation Agency of Kampar District regarding company’s obedience towards agriculture/plantation’s regulation.

2.4 Stakeholder Consultation and List of Stakeholders Contacted

2.4.1 Summary of stakeholder consultation process.

Public consultation process was carried out through two ways, namely: 1) Conducting a public announcement on RSPO website (www.rspo.org) 30 days at minimum prior to the ASA -01

audit implementation. 2) Consultation of stakeholders for PT Sekarbumi Alamlestari was held by public consultation meeting with internal

(workers and management representative), external (villagers, local peoples, non government organization and district agencies) by interviews and visits.

Public consultation meetings with stakeholders. At the District is directly by visiting and consulting directly with government on February 25, 2014. Public consultation with local stakeholders (village and sub-district level) conducted with a meeting at the Village Head Office on February 26, 2014 and February 27, 2014. The consultation result present on 3.6 (Summary of Arising Issues from Public, Management and Auditor Response)

2.4.2 List of stakeholder contacted

Please find appendix 3

2.5 Determining Next Visiting

The next visit (ASA-02) will be determined one year after this ASA-01 (February 2015).


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3.0. ASSESSMENT RESULT 3.1. Summary of Assessment Report of the RSPO Certification

MUTUAGUNG LESTARI has conducted an assessment of PT Sekarbumi Alamlestari. – Tapung Kanan POM, Kuala Lumpur Kepong Bhd operation consisting of 1 (one) mill and 3 (three) oil palm estates.

During the assessment, there were two (2) nonconformities were assigned against Minor Compliance Indicators 4.7.6,

6.3.1; two (2) opportunities for improvement were identified; and for SCCS Modul E (Mass Balance) not found

nonconformity.

Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section

3.5.

MUTUAGUNG LESTARI found that PT Sekarbumi Alamlestari comply with the requirements of RSPO Principles &

Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of

Indonesia - RSPO INA-NIWG, May 2008. Therefore, PT. Mutuagung Lestari recommend RSPO certificate of eligibility to

be maintained.

Ref Std.

VERIFICATION RESULT of MUTU-Certification

PRINCIPLE #1 COMMITMENT TO TRANSPARENCY

1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making.

During the surveillance 1, SOP no.1 on 12 April 2012 regarding the information and responses request that are endorsed by the Senior Manager have no change, the available information, such as:

Every written information requests from stakeholders must be recorded inthe “information requests and responses Log Book”

Deadline for response is within 15 days

If there is an excuse for the delay of the response (more than 15 days), the company should inform the stakeholders as well as provide the reason for this delay.

The response letter should be signed by manager or officer in charge and should state the date.

Every oral information request from stakeholders should be recorded in the information requests and responses Log Book”.

Until the surveillance 1, there is no information request from stakeholders, only grants request, but the company has given the mandatory information regularly to the related agencies such as RKL&RPL report to BLHD, mandatory manpower report to the manpower agency, three months report of P2K3 to the manpower agency, three months report of hazardous waste to environment agency, etc. Based on document’s review during the surveillance 1, there was no response over the information/complaints/grants that exceeding 15 days and based on consultation with stakeholders, the company always responses the information/complaints/grants request very well.

There is a revision on the list of main document on 1 October 2013, which endorse by the Senior Manager that inform the name of the document, document’s owner, location of document, status of the document (confidential/public document) and duration of document’s shelf life. For the request record and information response will be kept until 5 years, which are accessible for public and hold by Senior Manager in the RSPO room.

Status: Full Compliance


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1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.

PTSA has revised the list of main document on 1 October 2013 and approved by the Senior Manager. This document informs the name of the document, document’s owner, location of document, status of the document (confidential/public document) and duration of shelf life, such as:

1. Administrative document for public use such as Regional Director-Memo, Taxes, Purchase Order, Field Upkeep Program, Insurance, Crop Forecast, Workers Pay slipetc. Meanwhile theadministrative document, which is confidential such as Management Staff, Action Committee Meeting, Hectare Statement, social insurance/jamsostek, Internal Audit etc. the shelf life is based on the type of document, from 5 to 10 years.

2. The available RSPO related documents for public use have a shelf life for 5 years. 3. The available K3 related documents for public use have a shelf life for 5 years. 4. The applicable related documents for public use have a shelf life as long as the regulation is still applicable or

not yet revised.


PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

2.1 There is compliance with all applicable local, national and ratified international laws and regulations.

PT Sekarbumi Alamlestari presents the efforts to compy the applicable regulation, such as:

a. Salary for personnel is in accordance with the applicable regulation, which based on regional minimum wage (UMP) that set by the local government (Riau’s Governor) and is issued every year.

b. PT Sekarbumi Alamlestari has a partneship for the estate business with a KKPA form (cooperative credit for member) covering an area of 1.294 Ha based onLaw Number 18 in 2004 about estate.

c. PT Sekarbumi Alamlestari has points out the protective area and HCV area, which are in accordance with the presindent decree number 32 in 1990 regarding the management of proective area.

d. PT Sekarbumi Alamlestari has had the estate bussiness licensed that is in accordance with the ministry of agriculture regulation (Permentan) number 26 in 2007 regarding the guidelines of estate bussiness license.

e. The assessment of estate bussines has been conducted in accordance with the regulation of ministry of agriculture (Permentan) number 7 in 2009 regaridng the assessment of estate bussiness.

f. PT Sekarbumi Alamlestari has had the location permit, which is in accordance with the with the agriculture regulation Number 2 in 1999 regarding the location permit.

g. PT Sekarbumi Alamlestari has had the land ownership, which is in accordance with the govenrment regulation number 40 in 1996 regarding the bussiness license right (HGU)

h. PT Sekarbumi Alamlestari has conducted the management of hazardouse waste, which is in accordance with the government regulation number 18 in 1999 regarding the management of hazardous and poison waste.

i. PT Sekarbumi Alamlestari has had the environment impact assessment analysis (AMDAL, RKL/RPL), which is in accordance with the government regulation Number 27 in 2012 regaridng the environment permit.

j. PT Sekarbumi Alamlestari has reported the update of estate bussiness developemnt to the estate agency of kAMPAR District (the receipt from environment agency of Kampar District on 21 October 2013 is available).

k. The submission of report regarding the mandatory manpower report for estate’s unit and mill’s unit to the agency in 2013.

Internal & external audit are ensure the unfulfilled material will be improved as soon as possible and the evaluation toward the law and regulation compliance will be conducted every 6 months.

Based on consultation result with several institutions in Kampar District (Estate Agency, Environment Agency, Manpower Agency and National Land Agency), there is no information regarding the company’s noncompliance toward the applicable regulation, such as the effort to comply the salary with the applicable regulation, which is based on regional minimum wage (UMP) that set by the local government (Riau’s governor) that is issued every year.



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2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights

Ownership document and area’s management, which are belong to PT Sekarbumi Alamlestari, such as:

a. Decision of the state ministry of Agrarian/ head of national land agency number 36/HGU/BPN/94 on 29 July 1994 regarding the award of business right on behalf of PT.Sekarbumi Alamlestari, which covers an area of 6,200 Ha.

b. Business license certificate (HGU) No.01 Sukamaju village, Kota Baru, Kota Bangun, Siak Hulusub district, Kampar district, Riau province on1 December 1994, with an area of 6.200 Ha that comes into effect until31 December 2024 (30 years).

c. The grant of extension for the business license over the land in Kampar district, Riau province is based on the decision of head of national land agency (BPN) Number 133/HGU/BPN/2004 on 2 November 2024 and has been extended for 25 years, until 31 December 2024.

d. Estate business permit– Cultivation(IUP-B)based on the decision of Kampar regent number: 525 / DISBUN / 514 / 2007 on 26 September 2007 regarding the plantation/ estate business permit grant for PT Sekar Bumi Alam Lestari, covering an area of6.200 Hawith type of cultivation business is palm oil and the estate business permit – operation(IUP-P), which based on decision of Kampar regent number: 525/DISBUN/210/2009 on 10 June 2009 regarding the estate business permit grant for operation with a capacity of 30 Tones FFB/Hour for palm oil mil.

The boundary stakes assessments such as the boundary stones’ checklist are available, such as:

a. Estate Tapung Kanan 1 with 72 stakes been identified (2 stakes are missing) b. Estate Tapung Kanan 2 with 23 stakes been identified (5 stakes are missing) c. Estate Tapung Kanan 3 with 46 stakes been identified

There are 141 stakes been installed and been identified from 148 stakes (95 %)

The boundary stakes assessment is conducted every 6 months and the boundary stakes maintenance is conducted by cleaning the area surrounding the boundary stakes.

Based on field visit for assessing the boundary stakes, stake sample are 16 – 20 & 66 – 72 in the Tapung Kanan 1 estate unit and stakes 132 – 138 & 127 – 131 Tapung Kanan 2 estate, shows that the condition of the stakes are good and well maintained, the numbering is readable even thought some stakes need to be improved.

Samples for land release are:

a. Finalization report of HGU PTSA, which based on the letter from head of Kota Garo village, number 029/KG/TH/V/2004 on 21 May 2004.

b. Minutes of the meeting on the land settlement of PT Sekarbumi Alamlestari, which is operated by community in subvillage II Rumah Tiga, on 19 May 2004. Head of Kota Garo village, Chief of Lembaga Ketahanan Masyarakat Desa (LKMD), chief of Badan Pengawas Desa (BPD), Ninik Mamak (traditional figure), village figure and community chaired this meeting. (Attendance sheet is available).

c. Information letter, which mention that the community has pointed their representative to the head of Kota Garo village to settle the operated land on 24 April 2004.

Based on consultation result, some institutions in Kampar district (estate agency, environment agency, manpower and national land agency) as well as the consultation result with the local stakeholders in Kota Bangun and Kota Garo village, it’s known that the area surrounding the PT Sekarbumi Alamlestari estate has no land that belong to the indigenous people/traditional community. The compensation process has been done in the early stage of estate development.


2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.

Based on information from the estate management, the interview with head of Kotabangun and Kota Garo village, the estate area of PT Sekarbumi Alamlestari has no indigenous/ traditional area within its estate area.


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The existing record is an evidence of the land release in early stage of estate development, for instance: receipt letter on behalf of Sidal from Kota Batak village. This letter explains that by signed that letter, the land owner has released his right over the land of 2 Ha and free the government c/q the committee of land release in Kampar district as well as PT Sekarbumi Alamlestari from any charge in the future.

Sample of agreement letter is letter number 05 on 14 May 1991 on behalf of Sidal (40 years old) that is located in Sekijang village Siak Hulu district, with an area of 2 Ha, type of plantation is rubber plantation for about 13 trees and the land is well maintaine. This data is approved/accepted/corrected by the owner; company’s representative; national land agency officer;regency officer;estate agency officer;dispera agency officer; subdistrict officer and village officer.


PRINCIPLE #3 Commitment to long-term economic and financial viability

3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.

PTSA has a long term plan for estate and mill, which stated in the estimation period 2013/2014 Financial Year (October– September) that allocate the budget, such as:

a. Estate production estimation for period 2012/2013-2015/2016, Administration cost, labor cost, upkeep, Manuring, harvesting, Roads and Bridges, Pest and Disease, transport, etc.

b. Crop intake estimation (FFB), CPO’s production, Palm Kernel production, processing cost, Admin cost, Training cost, Environment cost, Health cost, Transport cost, etc.

c. For the environment and social management plan, the company has allocated the budget plan for activities, such as: wells for personnel, Insurance, Medical and Hospital, Amenities and Welfare, Occupational Health and Safety (OSH) and Sustainability, Corporate Social Responsibility (CSR).

5 years work plan and Economic Indicators:

2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

Mature area 5,178 5,178 5,178 5,178 4,676

FFB (Ton) 137,949 136,282 134,165 129,948 114,202

Yield (Ton/Ha) 26.64 26.32 25.91 25.10 24.42

CPO extraction (%) 22.25 22 21.75 21.5 21.25

PK extraction (%) 5.75 5.75 5.75 5.75 5.50

Replanting plan in 2017/2018 is for areawith planting year in 1992, which covers an area of 502 Ha.

Replanting plan in 2017/2018 is for area with planting year in 1992, which covers an area of 502 Ha in KTK 1 and KTK 2. Based on the explanation from the manager, the detail of replanting plan has been drafted for 3 years before the replanting (2014/2015), including the used seeds.

Based on SOP No. 4 regarding the replanting, it has been explained that the replanting plants are the one that no longer has an economic value, because of:

Age of plan is 25 years old.

The height of plantation is over 18 Meters

The FFB production is under 14 tones/ha/year

Number of plantation per hectare is less than 70 plants.


PRINCIPLE #4 Use of appropriate best practices by growers and millers

4.1 Operating procedures are appropriately documented and consistently implemented and monitored.

There is an SOP ISPO/RSPO PT Sekarbumi Alamlestari that is endorsed by the Senior Manager on1 August 2013 (Revision 5) and technical guidelines of palm oil estate PT KLK Agriservindo (Number: GP/AGRIC/OP) on 25 November 2004, covering


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activities,such as:

Replanting, covering the land clearing without burning/ zero burning (stated in SOP 4/ replanting and GP/AGRIC/OP7),

Nursery (GP/AGRIC/OP7 replanting)

Block identification (GP/AGRIC/OP9)

Land pavement and drainage (GP/AGRIC/OP10)

Land maintenance including the weed control (GP/AGRIC/02)

SOP on Nutrition/Harvesting (SOP 12. Estate and GP/AGRIC/03)

Palm oil cultivation on a mineral soil (SOP RSPO 34).

Palm oil cultivation on the peat land (SOP RSPO 32)

The fertilization recommendation is available from PT AARI and the safe fertilization procedure is stated in the Safety Operating Procedure point 10;

SOP for the holistic pests handling (SOP RSPO 7 and GP/AGRIC/OP5);

Land and water conservation (GP/AGRIC/OP5);

Erosion control (SOP 13. estate);

Identificationand HCV management (SOP 15. estate),

Harvesting (SOP RSPO 37).

There is a Procedurefor occupational health and safety, which endorsed by the Senior Manager on 1 November 2011 (SaOP/Safety Operational Procedure). Explains the safe work procedure.

There is an SOP for Mill Operation of Tapung Kanan mill, which endorsed by the mill’s manager. The procedure consists of the SOP for weight bridge station, palm oil processing in the SOP of each station(Loading Ramp Station; Sterilization Station, Hoist and Threshing Station, Digester Station, Press station, Depicarper Station, Nut Cracker Station, Kernel Silo, Boiler House, Power station and CPO Dispatch). Based on field observation in estate and mill, for instance in the area of spraying activity, fertilizing, harvesting and FFB processing, it’s known that the operational activity is undertake in accordance with the existing SOP.

The operational evaluation and monitoring activities, such as: 1. The public accountant audit activity, which was conducted on17 October 2013 by Anwar and partners with

unqualified/ wajar tanpa pengecualian(WTP) result. 2. Report of the Internal audit result (Comment Account Report) in August 2013 for tapung kanan mill, its known the

incompliance on the weighbridge management and store operations. The improvement result will be sent on 10 October 2013.

3. The plantation census report in KTK 1 (there were 243.600 trees) and KTK 2 (there were 204.231 trees) in 2012, the census is conducted every 5 years.

4. Machines inspection in 2013 had monitored by the maintenance division of the manpower agency of Kampar District (for instance: generator, steam vessel, steam separator, sterilizer, turbine and hoisting crane).

5. Work performance evaluation is in accordance with the SOP for operator, which is conducted by the assistant and manager through training assessment. For instance the technical mill’s operational training and K3 on 23 Augustus 2013.

6. There are soil and leaf visual analysis reports, which were conducted by the AAR for period 2013/2014.

Latest record on the monthly operational activity for Tapung Kanan estate in the Progress Report of Tapung Kanan estate is available inJanuary 2014. Prepared by the secretary of Senior Manager based on the report from the assistant and known by the manager and reviewed by the Senior Manager and further delivered to theRegional Director. Record on the monthly operational activity for Tapung Kanan mill in the mill’s Progress Report of Tapung Kanan Prepared by the secretary of Senior Manager based on the report from the assistant and known by the manager and reviewed by the Senior Manager and further delivered to the Regional Director. Based on filed visit, the company has undertaken the operational activity based on the existing SOP.



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4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.

The company has undertaken several periodic analysis, including: a. Soil analysis by the AAR, which stated in the Field Assessment Note in 2013/2014. The measured Parameters such

as Horizon, pH in water, Org. C, N, P, Acid fl soluble, exchangeable cations K, H, Ca, Mg, C.E.C NH4OAC: XL. b. Leaf analysis, Foliar Analysis Result for 2013/2014 for each block, covering an analysis for Major Elements (Ash, N,

P, K, Ca and MG). c. Visual analysis by the AARI, which stated in the Field Assessment Note in 2013/2014, isincluding the Canopy Size

Assessment, Nutrient Deficiency and palm circle assessment.

There is a document forOil Palm Manuring Recommendation 2013/2014, which distributes by the Agronomist on 5 October 2013 such as explains the fertilization recommendation, which based on the leaf analysis for each estate, the soil analysis and plantation visual analysis.

Activity to sustain and improve the soil fertility that implement by the PTSA are: fertilization, empty fruit bunches application and land application.

Until ASA-01, the realization of second semester fertilizationis in accordance with the plan, such as fertilization with a fertilizer type RP (Rock Phosphate) in KTK 1, which conducted inJanuary 2014 with a doze of 3 Kg/treebased on the fertilization recommendation from AAR.

There is aLand Application record in the waste volume document to the land application in KTK 1 (98 I/ Block 344 and 374 with board of 38 Hectare). For instance, on18 January 2014, the total working hour for pump is 9 hours in Block 344 with the land application volume 216 M3.

There is a recommendation of the FFB application with a doze of 2000 Kg/Ha. The document of FFB application realization in KTK 1 block 93F (62 ha) with a doze of 25,20 tones/ha, meanwhile the application of EFB in KTK 2 block 95 D (66 ha) with a doze 24,72 tones/ha.

Based on field visit in block 92B, visually the palm oil leaf is green, this presents that there is no lack of N, P, K and Br elements.Meanwhile for field observation for the liquid waste application in block 95E, the company uses the flat bad system, there is no leakage in the surrounding area, and there is an officer to monitor the liquid waste application and to control the liquid waste volume that being applied by using the flow meter.


4.3 Practices minimize and control erosion and degradation of soils.

PT Sekarbumi Alamlestari has aTentative Detail Soil Map, which explains the type of soil, such as:

Land Unit Parent Material

Slope (%)

Major Soils Total Area (Ha)

Pfq.2.2 Clay, sand 0-8% Dystropepts, haplomults, haplodux, tropaquepts 3,355

Pfq.2.1 Clay, sand


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Pfq.3.2 Clay, sand 3-8% Kandiudults, Dystropepts, Hapudox, Tropaquepts 162

Pfq.4.2 Clay, sand 3-8% Kandiudults, Dystropepts, Hapludox, Hapludults 147

Total 6,963

From this map, there is a type of soil that categorized in marginal type of soil, such as peat land.

Management strategy for sloping are, such as:

KLK Good Agricultural Practice (GAP), which explains the palm oil cultivation in the terracering area (Polis number: GP/Agric/OP7, replanting – 4 edition 29 July 2005).

KLK Good Agricultural Practice (GAP), which explains the establishment of terracering(Polis number: GP/Agric/OP5, Conservation – 4 editions 3 June 2005).

SOP 12. The management over the optimum soil fertility for the productivity, which is approved by the Senior Manager (Ng Yee Hong) on 12 April 2012.

PT. Sekarbumi Alamlestari has a road maintenance program such as bridge maintenance/box culvert, washing the trenches, road pavement and grader, which well documented in the record program and realization of road maintenance, such as road maintenance in KTK 1 block 93.A (1A), 93.C (1A), 94.B (1A), 96.D (1A), 94.A (2A), 94.G (2A), 95.B (2A), 95.B (2A), 95.D (2A), 96.C (2A), 96.E (2A), 96.F (2A).

Based on study result of PT Applied Agricultural Resources Indonesia (AAR), which explains that there is a shallow peat in KTK 3, covers an area of 75 Ha in 4 block (94D, 97E, 99G, 01H) in a form of spots and mostly is a mineral soil, the water management is considered not too important. The field visit in Division 4A Block G shows that the left peat area isan only spot and considered shallow. Visually the majority of the soil is a mineral type.

PT. Sekarbumi Alam lestari has a strategy to manage the marginal soil, which stated in the SPO12. Management over the optimum soil fertility for productivity, which is approved by the Senior Manager (Ng Yee Hong) on 12 April 2012 and explains:

The management of marginal soil – sandy, less organic material, podzolik, peat land.

Technical application such as empty fruit bunches for sandy soil, less organic material and silt pit for the podzolik soil

For peat land: there is a water surface management, water gate/dam to control the consistency of water surface level between 50 and 75 cm under the soil surface like in the agronomic guidelines.

Checklistto monitor the water gate condition and trench.

To monitor the level of water surface and collecting canal.

Draft the peat land map

No cultivation undertake in the peat area.

Overflowed water during the rainy season

Strict restriction for burning.

The application of CuSO4, ZnSO4to fulfill the lack of traceelement.

Conducting the trench’s wash.


4.4 Practices maintain the quality and availability of surface and ground water.

To protect the water flow and wet land including the riparian area, PTSA has drafted some SOP and planning document, which directly related to the soil water and surface water management, such as: 1) SOP for the protection of riparian area (DSS), 2) SOP for soil water and surface water quality, 3) SOP for cultivating the palm oil in the peat area, 4) management plan for annual water, 5) management plan for the HCV area, which consists of management plan for the riparian area.

Type of riparian protection activity which undertake by the PTSA based on the document, are: 1) no more chemical application along riparian area, 2) installation of ban board and boundary marks in a riparian area, 3) cultivation of hard plantation in riparian area(realization in KTK 1: river. Sepahat 166 trees; river. Pelapian: 144 trees) meanwhile in KTK 2: river. Sepano: 170 trees, and 4) the periodic measurement of soil and surface water quality. For the document review, it’s known that the activities were carried out in form of: the socialization of SOP DSS to personnel, map and ban board, cultivation map of hard


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plantations, recapitulation of plantation progress and the periodic result of soil and surface water quality.

To avoid environment pollution because of mill’s waste, PTSA applied the Land Applicationand regularly monitoring the BOD of liquid waste, which is applied in the land. The measurements were conducted in 4 effluentponds by the public work agency of Riau Province. The record over the BOD periodic monitoring is available and can be presented.

In addition to the above efforts, some of water protection, PTSA also monitors the water usage in FFB management through the record of daily water consumption in each mill. The monitoring record of the water usage in 2013 shows the water usage is still under the budget (


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the symbols are in place as well as the hazardous waste marks. The shelf life is not exceeding the regulation.

Regarding the limited usage of pesticide, the company has showed its commitment to reduce the usage of paraquat for the estate operational activity.From2012 to 2013 the company succeeded to reduce the usage of paraquate significantly, the usage in 2012 was 6680 liters has been reduced to 1007 liter in 2013. More over, the company has a target to reduce the usage of paraquate over the years.

The company has a policy in the SOP 22 regarding the treatment facility, which stated in the medical examination that personnel in a high-risk environment wouldreceive medical examination every year. The medical examination report from 11 November 2013 to 29 November 2013 for the entire fertilization personnel, warehouse personnel, chemical mixing personnel and spraying personnelis available, the medical examination was conducted by the physician from ThamrinClinic Pekanbaru. Non-compliance CAR No. 2012.01 with a minor category is closed.

The company has a policy in the SOP 21 RSPO, which stated:

Pregnancy test: chemical spraying personnel are mandatory to inform the company regarding their pregnancy. After re-examined by the company’s physician, if the personnel are positively pregnant, then the company will offer a lighter job and the personnel will have no contact with the chemical material.

Lactating personnel are restricted to carry the work, which has a relation with chemical material.

There is a pregnancy book, which informs the pregnancy test result by estate midwives, clinic recommendation and the action from the company. For instance: pregnancy examination for Mrs. Yulinawati, fertilization officer KTK I Division 1B on 04/01/2012 is positively pregnant and Mrs. Temu, spraying officer KTK II Division 3 B. Action from the company (mutation to the tunera maintenance). Based on the interview with Mrs. Yulinawati (fertilization officer KTK 1 Division 1 B), it’s known that the company has implemented the appropriate policy (leave, mutation, restriction for pregnant and lactating personnel to work with chemical material).


4.7 An occupational health and safety plan is documented, effectively communicated and implemented.

The Group Plantation Director set the policy on the occupational health and safetyon 10 January 2005. The [policy such as:

- Comply the entire related regulation on the occupational health and safety

- Ensure the steps of occupational health and safety are implemented and renewed.

- Provide the adequate capacity buildings, information and guideline on the occupational health and safety aspects.

- Ensure the entire personnel understand their responsibility to work in a safety way in order to avoid work accident for themselves and others.

The occupational health and safety program from January 2014 to December 2014 covers:

Training program including the occupational health and safety technic, environment, manpower and RSPO

The usage of PPE, the occupational health and safety committee meeting.

Medical examination

Noise examination

Emergency response

First aid box

Fire extinguisher

The occupational health and safety audit/RSPO

Risk analysis over the occupational health and safety

Accident report.

There is a procedure for the occupational health and safety in the estate, which was endorsed by the Mill Controller on 1 December 2011 (SaOP/Safety Operational Procedure). This procedure explains the steps of safe work, including the work procedure in weight bridge station, Loading Ramp Station; SterilizationStation, Hoist and Threshing Station, Digester Station, Press station, Depicarper station, Nut Cracker Station, Kernel Silo, Boiler House, Power station and CPO Dispatch. There is a procedure for the occupational health and safety in the estate, which was endorsed by the Senior Manager on 1 November 2011 (SaOP/Safety Operational Procedure). This procedure explains the steps of safe work, including the work procedure for palm oil harvesting, palm oil dispatch to the mill, the storage of chemical material, the chemical transportation, fertilization,


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heavy equipment operators, nursery work, etc.

The company has the guiding committee of occupational health and safety both in mill and estate, which endorsed by the manpower agencythrough the decision letter as below:

1. Decision letter from social and manpower agency No. KPTS.700/DSTK-PHI/2013/27 on 6 Nov. 2013 (PKS Sekarbumi Alam Lestari), chairman Hendry Warsito and secretary Agus Heryanto,SE).

2. Decision letter from social and manpower agency No. KPTS.700/DSTK-PHI/2013/31 on 18 Nov. 2013 (PT Sekarbumi Alam Lestari Tapung Kanan Estate), chairman Ng Yee Hong and secretary Agus Heryanto, SE).

Guidingcommittee of occupational health and safety reports:

1. Report for period November 2013 – January 2014, has been reported on30 January 2014 through a letter No. 026/FM-SA/TKF/I/14.

2. Report for period November 2013 – January 2014, has been reported on 14 February 2014 through a letter No. 045/SM-TKE/SA/II/14.

Guidingcommittee of occupational health and safety meetings re conducted regularly, for instance:

1. Tapung kanan guiding committee of occupational health and safety meetings on 10 Feb 2014, chaired by the chairman of guiding committee of occupational health and safety and was attended by 18 participants and on 13 Jan 2014, chaired by chairman of guiding committee of occupational health and safety and was attended by 18 participants

2. Tapung kanan guiding committee of occupational health and safety meetings on 7 Feb 2014 chaired by the chairman of guiding committee of occupational health and safety and was attended by 15 participants and on 10 Jan 2014, chaired by chairman of guidingcommittee of occupational health and safety and was attended by 11 participants.

Receipt for jamsostek payment on September 2013 is available. The payment was transferred to Bank Mandiri on 8 November 2013. For instance:

1. Company presents the receipt of jamsostek payment for 929 personnel (fix term personnel and daily worker) for death insurance, pension and work accident. The payment was transferred to Bank Mandiri, with account No. 88999.0000.0062.219 on 10 Feb 2014 and the invoice No. D0014020562 on 10 Feb 2014.

2. Company presents the receipt of jamsostek payment for 116 mill’s personnel for death insurance, pension and work accident. The payment was transferred to Bank Mandiri, with account No. 88999.0000.0062.219 on 10 Feb 2014 and the invoice No. D0014020449 on 10 Feb 2014.

The amount of payment is match with the number of personnel. Based on personnel data on January 2014, it’s known that the number of personnel in estate are 926 personnel (53 PBT, 406 SKU and 467 BHL) on January and 3 officers were resign in the end of January and mill (116 fix term personnel). The non-compliance CAR No. 2012.02 is closed.

Medical examination records:

1. Mill: examination on 29 Nov. 2013 in KTK (skin, abdomen, ear’s extremity, nose, throat, teeth examination, recommendation and summary) toward 10 personnel (welders, boiler operators, IPAL, Power House, laboratory and warehouse) by the laboratory Thamrin clinic in Pekanbaru. Examination on 11 Nov 2013 toward 11 personnel (warehouse officer, boiler operator, laboratory foreman, laboratory personnel and mechanic) covered the examination for eyes, skin, abdomen, ear’s extremity, blood and urine. The examination result mentioned that personnel are healthy.

2. KTK estate

KTK on 11 November 2013 for spraying and fertilizing, warehouse and chemical mixing officers: 21 personnel KTK II, 37 personnel KTK III, 37 personnel KTK I

KTK on 29 November2013 for spraying and fertilizing officer: examination for 32 personnel KTK II, for 27 personnel KTK III and34 personnelKTK I. the total number of high risk personnel, which have been examined are 188 spraying and fertilizing, warehouse and chemical mixing officers.

Non-compliance CAR No. 2012.11 is closed.

There is an evidence over the risk source analysis, such as:


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1. Tapung Kanan Estate. There is document of OSH hazardous source identification and risk analysis related to the estate activity, which was renewed on 20 December 2012. The identification over the source of hazard and risk analysis on the nursery, replanting, spraying, pest control, fertilization, road maintenance, transportation, the empty fruit bunches application, harvesting, workshop, diesel fuel warehouse and chemical warehouse, material warehouse, generator hut, housing and hazardous waste warehouse and office.

2. Tapung Kanan mill. There is document of OSH hazardous source identification and risk analysis related to the estate activity in the entire stations including the maintaining activity, workshop area, housing, office and warehouse laboratory (hazardous waste warehouse, hazardous waste and material warehouse), which was renewed on01 September 2013.


Records of the occupational health and safety (OSH) training:

1. The company has 2 paramedics who have followed the hyperkes training for paramedic. The training was conducted by UPT pusat hygiene Perusahaan Kesehatan dan Keselamatan Kerja of the manpower and transmigration agency of DKI province, Jakarta on17 – 21 December 2012. The ministry of manpower and transmigration in February 2013 issued the certificate. On behalf of: a. Supiani, A.Md. Keb (15.008/PM-I/13). b. Winda, A.Md. Kep (15.005/PM-I/13).

2. Training for transportation operator: Tapung Kanan Mill KTK

Name License/Certificate Valid until Operator

Edi P. 09.2115/OTC/KK/XI/2009 09 November

2014 Lift & Transport (OTC)

Edi Santoso M. 09.2116/OTC/KK/XI/2009 09 November

2014 Lift & Transport (OTC)

The company has registered 66 transportation operators to follow the OSH training for transportation operators. Such as:

Name License/Certificate Valid until Operator

Mardot M. 12.16024-OPK3-PAA/XI/2012 30 November

2017 Lift & Transport (Dump truck)

Tonang G. 12.16021-OPK3-PAA/XI/2012 30 November

2017 Lift & Transport (Backhoe Loader)

Frangki E. 12.16056-OPK3-PAA/XI/2012 30 November

2017 Lift & Transport (Dump truck)

3. Socialization / OSH training in work place

KTK 1. There is a socialization tape on the safe spraying training and OSH, which were attended by 12 personnel on10 June 2013.

KTK 2. There is an OSH socialization &Sopfor fertilization tape, which were attended by 13 personnel on 11 September 2013.

PKS. There is anISPO and PPEsocialization tape, which were attended by 17 personnel on19 October 2013.

The emergency response procedure is available for:

1. Fire, including the signs for fire, evacuation mechanism,handling mechanism and the emergency contact list. 2. Wildlife attack (in a form of Flowchart). 3. Leakage including the chemical/diesel fuel/ waste leakage and sign of event, the evacuation mechanism, handling

mechanism and emergency contact list. 4. Accident, including first aid, further treatment to the clinic, treatment to the hospital (if needed), the investigation,

report and emergency contact list


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5. Fire emergency response in the SOP RSPO 29. For estate including the sign of fire, fire extinguisherteam, the policy of fire restriction, maps of endangered area, water source and fire monitoring.

6. There is a disaster procedure, such as flood on 19/12/2012 that was endorsed by the senior manager. 7. There is an evacuation pathway and concentration point in the office, mill and housing.

Based on interview with mill and estate personnel as well as their wives, it’s known that they already understand about the emergency response procedure.

PPE provision record:

1. KTK 1. There is a record of the PPE provision for Mr. Jikun, the harvesting officer in division 2 B, such as the hand over of Helmet, boots, gloves, which were handed on 20 September 2013.

2. KTK 2. There is a record of acceptance of the PPE provision of Mr. Arifin, the harvesting officer in division 3A, such as the hand over of Bootson 05 October 2013.

3. Mill. There is a record of the PPE provision for Sulowiyoto, the foreman for shift process 1, such as the hand over of mask on 01 September 2013.

The company has given the facility and infrastructure to support each working unit, such as:

1. KTK. The Number of first aid boxes is 52 boxes (the contain of the first aid box is checked every month) and the number of fire extinguisher is 26 units. Being checked on 19 Feb 2014 and in the estate on 13 February 2014.

2. Hydrant 9 units inmill are checked on 17 February 2014. 3. Tapung Kanan mill. The number of first aid boxes is 12 units and the number of fire extinguisher is 24 units

and the hydrant as much as 10 spots. 4. Medical clinic, Ambulance and 2 paramedics.


Records of the first aid training in a work place:

1. KTK 1. There is a record on the first aid training, which was delivered by dr. Parulian (physician partner of the company) on 08 October 2012 and attended by 19 personnel (staff, maintenance foreman, harvesting foreman, mechanics, chief of production,and child care staff).

2. KTK 2. There is a record on the first aid training, which was delivered by dr. Parulian (physician partner of the company) on 11 October 2012 and attended by 11 personnel (harvesting foreman, maintenance foreman, staff, and child care staff).

3. Mill. There is a record on the first aid training, which was delivered by dr. Budianto Chandra (physician partner of the company) on 25 June2011 and attended by 7 personnel(mill’s foreman).

4. The training record in a form of information letter to 24 first aid personnel byPT Arpindo Pratama, which was conducted on 22-24 November 2013. For instance, the information letter No. 1060/SK-P3K/XI/13.

There is a recapitulation report of the work accident in 2014, which described the accidents’ analysis such as place and time of accident, personal detail of the victim, source of accident, the number of work hour loss, first aid, victim’s condition and recommendation. Non-compliance CAR No. 2012.04 is closed.

Based on field visit, the audit teams find some officers who not wear the PPE, for instance the harvesting officers. Regarding this finding, the explanation from the unit management was that the company has not provided the PPE for this unit work yet.

Minor 4.7.6 Status: Lihat CAR No. 2014.02

4.8 All staff, workers, smallholders and contractors are appropriately trained.

There is a training program for 2014, which completed with the training schedule, type of training, the trainee, and trainer and date of training. For instance:

Training plan and program in the mill for 2014: there are 7 type of trainings, such as: 1. Fire extinguisher simulation training and evaluation for the emergency response team by the assistant, which is

planned in Feb 2014 and has been implemented on 12 Feb 2014. 2. Training for work procedure, OSH and the PPE usage for the entire operators by the assistant and OSH expert,


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which is planned in June 2014.

Training plan and program KTK 1 for 2014: there are 10 type of trainings, such as: 1. Fire extinguisher simulation training and evaluation for the entire personnel by the assistant, which is planned in

Feb 2014 and has been implemented on 12 Feb 2014. 2. Training for harvesting technic for the entire harvesting personnel by the manager/assistant/staff, which planned

in February 2014 and have been implemented on 5-6 Feb 2014. 3. Training on spraying for spraying officers by manager/assistant/staff, which planned in April 2014.

There is a document of list of contractor, which explains contractor work experience and competency, such as: PT Anugerah Bintang Abadi contractor (factory contractor, civil engineering, etc.) has work experience for 10 years and CV Surya Kencana Sakti (Housing contractor, mechanic, procurement of goods and services).

There is a contractor Company Profile as a requirement from PT Sekarbumi Alamlestari on selecting the contractor, such as:

1. Company Profile CV. Manshuri (building contractor):

Trade business license (SIUP) for materials and services trade and general trade business/ procurement No. 503/KPT-SIUP/1026 on 03 May 2011.

Company’s registration No. 040834500603 on 24 April 2011 applicable from 1 January to 31 December 2012for business like: agriculture, general procurement, general trade, Real estate, Developer andpalm oil estate.

The member card of Indonesian construction company union, No. 04.1406-00112, on behalf of Ahmad Bukhori (Owner).

Certificate of construction business unit No. 00019271 on 06 February 2012 2. Company Profile PT. Anugerah Bintang Abadi, contractor for Boiler Vickers general service with a letter No. 04/ABA-

SA/II/14: PT. Anugerah Bintang Abadi has a decision letter as a service company for OSH No. KEP. 163/PPK-PNK3/VI/2010.


PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity

5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

There is no change in the scope of estate business specification, including the FFB processing capacity in Tapung Kanan mill, so there is no need to make a revision on the existing environment document. Based on interview with the management and observation in the field, there is no replanting activity. The company only has the replanting plan for 2017/2018.

Until the S-1 assessment activity, the company shows an environmental document such as the effort for managing the environment (UKL) and the efforts to monitor the estate environment (UPL) and palm oil management in Kota Garo village, Siak hulusubdistrict, Kampar district, Riau province, which drafted in February 1995. This document consists of the environment impact analysis for 6.200 hectare estate and palm oil factory with a capacity of 30 tones FFB/ha consists document is approved by the agribusiness agency – agriculture department of republic of Indonesia and approved by the environment unit through the letter No. B-5109/Dep.I/LH/07/2008 in 2008.

The periodic environment management activity is carry out to the government institution in a form of: 1) UKP - UPL 6 months report, which consist of the entire environment aspect including the social aspect such as the UKL-UPL semester 2 in 2013 report that has been submitted to the environment agency of kampar district, 2) report on the

· 2014. 11. 2. · plantation management/owner : kuala lumpur kepong bhd plantation name : tapung...

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