!

IN THIS ISSUE: ! Managing Your

Club/Event Finances

! Slate of RRCA Board of Directors

! Proposed Amendment to the RRCA Bylaws

! RRCA Convention Spotlight

! And more

RRCA BOARD OF DIRECTORS David Cotter President

Mitch Garner Vice President

Dan Edwards Treasurer

Mark Grandonico Eastern Region Director

Beth Onines Central Region Director

Lena Hollmann Southern Region Director

Bailey Penzotti Western Region Director

Kelly Richards At-Large Director

Jeff Darman At-Large Director

INSIDE TRACK Quarterly Newsletter for the Members of the

Road Runners Club of America

SPRING 2013

We Run the Nation!

MANAGING YOUR CLUB/EVENT FINANCES

An important step in successfully managing a club or event’s finances is ensuring that every board member understands their fiduciary obligations as part of serving on a board. Board members are ultimately responsible for the financial well-being of an organization which includes ensuring adequate income, control over spending, safeguarding assets, and reporting financial status to appropriate internal and external audiences. Individuals that serve on the board of a nonprofit running club or event do not need to be experts in financial management, but they do need to take a general interest in the financial status of the organization they are serving. This means paying close attention during a treasurer’s report, reviewing financial statements as provided and asking questions if information is unclear or seems in conflict with the organizations policies or budget.

The board should ensure that there are policies in place to protect the organization from fraud or theft. These policies are often referred to as internal controls. An important aspect of internal controls is segregation of duties. In the all volunteer run organization, often times full financial management is delegated to the treasurer by the board or stipulated in the bylaws. However, this is not the best practice to ensure against theft or fraud. For the most part people are honest and respect their duty of loyalty to an organization, however it only takes one dishonest person to de-fraud an organization and it is this fact that boards must create policies to safeguard against this happening. The Role of the Treasurer The treasurer of an organization is typically an elected or appointed member of a board. In an all volunteer run organization, the treasurer is responsible for keeping full and accurate accounts of all income (receipts) and expenses (disbursements or checks). If an organization has paid staff, this function may be delegated or an organization with no staff may at least outsource this function to a paid bookkeeper. The treasurer should, however maintain oversight of the accounting functions and provide periodic financial reports to the full board. There is no hard and fast rule how often financial reports should be shared, but a general rule of thumb is the reports should be no less than quarterly. Reports presented monthly or every other month will aid in better decision making for an organization. A board should establish a financial reporting policy to clarify the expected frequency of reporting. The treasurer should regularly remind members of a board that they have an obligation to pay attention to the financial status of the organization. At times, board members or even a treasurer may remark that they received a printed financial report and time should not be wasted in reviewing it during a meeting. Resist this temptation to limit verbal review of financial statements. It is the diligence of oral review and discussion that can often bring financial concerns to light.

CONTINUED ON PAGE 3

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Dear RRCA Members,

As I look back over 2012, the RRCA has had many successes, and we continue to operate the organization in an efficient manner to best serve our members. Following the 54th Annual RRCA Convention in Memphis, TN, we said goodbye to long-standing board member, Brent Ayer, as he wrapped up his final term as the RRCA president. Brent certainly left the RRCA in a much better position than he found it when he came on the Board as the Eastern Region Director in 2004. We thank him for his many years of service to the RRCA. As noted in earlier Inside Track issues, we welcomed Beth Onines

back to the Board as the Central Region Director, and we said farewell to Dennis Novak who resigned from the Board in 2012 after seven years of service. Despite some transitions on the Board, the group remains committed to the mission of the organization, and we work very well together as we pursue the RRCA’s Strategic Plan.

Some notable accomplishments for 2012 include the Board adopting the first ever Race Director Code of Ethics. The RRCA: Race Director Code of Ethics outlines the expected standards of conduct of any person or group of people that conduct a running event, road race, trail race, or other similar type of event that is either for profit or nonprofit and where individuals pay a fee to participate in the organized running event. To further promote safety and to educate anyone wishing to conduct an event, the RRCA launched its first ever Race Director Certification Course. The course and the certification credential has been well received within the running community.

The RRCA also completely revamped the Coaching Certification Course, in 2012, under the leadership of Randy Accetta, Director of Coaching Education. The result of this change has been positive. Even though the program saw a leadership change and curriculum update, the RRCA was able to deliver more courses in 2012 compared to 2011.

In closing, I would like to thank the RRCA Board of Directors, the National Office Staff, and the RRCA Membership for making my first year as president a great success. I look forward to another great year in 2013.

Run safe and stay healthy,

David Cotter

FROM THE RRCA PRESIDENT

Support

SUPPORT THE RRCA A financial contribution to the RRCA from you, your club, or your events supports our programs such as the Kids Run the Nation grant program, the Roads Scholar program, the Runner Friendly Community program, and much more. You support enables us to develop, improve, and implement valuable programs that benefit the running community.

Give today! Mail your contribution to RRCA, 1501 Lee Hwy, Ste 140, Arlington, VA 22209

Give online at: www.RRCA.org/about/support/

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Support Support

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MANAGING YOUR CLUB/EVENT FINANCES

INSIDE TRACK Page 3

A sample job description of a board treasurer:

• Oversee the budget planning process • Ensure adequate income available to achieve the budgeted expenses • Safeguard the organizations assets • Draft financial policies for board approval • Anticipate and report financial problems • Ensure the board receives regular and accurate financial statements and that the board members

understand the information presented • Ensure federal, state, and local reporting takes place

These duties may be assigned to an individual or to a committee chaired by a treasurer and are often referred to as a finance committee. Internal Controls Internal controls should be established for an organization that clearly outlines divisions of duties, which means who is going to be responsible and held accountable for what aspects of the financial management process. The financial management process in a running club or event typically involves at least five steps:

• Receive income (dues, sponsorship, donations, etc) • Deposit these items into a board approved bank account • Write checks drawn from the board approved bank account • Reconcile the statements from the board approved bank account • Report the financial status of the organization to the board

One individual, typically the treasurer, should not be expected to handle every aspect of the financial management process. Instead the treasurer, in agreement with the president or chair of a board, may appoint one or more individuals to assist with the process. A finance committee may also serve to fulfill this role if there is no staff support. By engaging more than one individual in the process important division of duties are created. Clubs and events should maintain a checking account or bank account in a board approved financial institution. Incorporating your club or event may be required to open a bank account. Members of the board or individual members of a club should never be allowed to co-mingle the club’s finances in their personal checking accounts. Signers on a bank account should be reviewed at least annually and individuals no longer allowed to sign on an account should be removed immediately. Boards should also consider approving a check signing policy. These policies typically dictate how many individuals are needed to sign a check on behalf of an organization. Some organizations always require two signatures while others may have a dollar amount threshold. For example, two signatures are needed for checks over $500 or some agreed upon amount.

CONCLUDED ON NEXT PAGE

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To assist with divisions of duties, clubs and events should consider the following if they don’t have paid financial staff:

• Require all checks to be co-signed • Have an individual other than the treasurer receive a copy of the bank statement, ideally the

president or board chair. The statements should include at least images of the cancelled checks. This individual should be free to question any check drawn from the club/event checking account or question any deposit made into the account.

• Ensure documentation of income received—photocopy or scan checks • Ensure documentation of expenses paid -maintain copies of invoices and note the check number and

date paid on the invoice. • Ensure bank statements are reconciled. If the treasurer reconciles the bank statements have another

individual review the reconciliation report. Failure to reconcile bank accounts in a timely manner can mask serious cash flow problems.

The full board of an organization is responsible for the overall financial success of an organization. Developing sound policies and procedures that safeguard an organization’s assets is not only good practice, but it can also help shield the treasurer from undue suspicion as this individual carries out the responsibilities of the position on behalf of the organization and its members. We encourage our members to take time at their next board meeting to discuss financial management procedures, internal controls and division of duties and consider policies to address areas of concern or deficiency. !

MANAGING YOUR CLUB/EVENT FINANCES

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55th Annual RRCA National Convention Hosted by the Albuquerque Roadrunners May 2-5, 2013

Albuquerque, NM www.RRCACONVENTION.org

Convention Preview • Round Table Discussions - NEW

THIS YEAR!• Opening Reception – A Taste of New

Mexico!• Dine Around Old Town Albuquerque!• Morning Group Runs !• Burrito Breakfasts!• Luncheons featuring excellent keynote

speakers!• Education Seminars !• Friday Night at the Museum Dinner!• National Awards Reception with the

Live & Silent Auctions!• National Running Awards Banquet !

Keynote Speakers Friday Luncheon featuring Bob Julyan: A well-known New Mexico author and speaker, will present, “A brief history of running since the beginning of time, or at least since I was born, and other things my granddad didn't teach me.” Saturday Luncheon featuring Meb Keflezighi: He became the oldest marathoner ever to win the U.S. Olympic trials, leading the men’s team into London. Meb would go on to be the only US finisher at the 2012 London Olympic Marathon with a phenomenal forth place finish. National Awards Banquet featuring Brian Boyle aka "Iron Heart": On the way home from swim practice in 2004, eighteen-year old Boyle's future changed in an instant when a dump truck plowed into his vehicle. Brian clawed his way back to the living to become one of the greatest comebacks in sports history.

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2013 SLATE OF RECOMMENDED BOARD MEMBERS

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On behalf of the 2013 RRCA Nominating Committee, I am pleased to provide this report of our proceedings in accordance with Article VIII(B)(1) of the By-Laws of the Road Runners Club of America (RRCA). I wish to thank RRCA President David Cotter for giving me the opportunity to serve in this capacity. I further wish to thank the RRCA Board for providing me with an outstanding committee, which included Ron Macksoud (Alabama State Representative), Chris Burch (Iowa State Representative), and Sue Brown-Nickerson (Indiana State Representative). I sincerely appreciate their hard work. It was great to have them on the team. The committee presents the following slate of candidates for consideration at the 2013 Annual Meeting of the Membership:

!LENA HOLLMANN – SOUTHERN REGION DIRECTOR!

Lena served as the RRCA North Carolina State Rep from 2005 to 2009 when she was elected to her first term as the RRCA Southern Region Director. She was the 2007 Outstanding State Rep of the Year. Lena has been an active athlete for over 40 years, starting as a track runner in her native Sweden. In 1971 she was the Swedish National Champion in the 1500m. Since her move to the US in the mid- 1970s she has completed over 25 marathons, with the highlights being a PR of 2:44:10 in the 1983 NYC Marathon, and a 10th place finish at the 1984 Boston Marathon. Currently Lena is active in two local running clubs, North Carolina Roadrunners Club, and Carolina Godiva Track Club. Lena is also a Certified

Personal Trainer, an RRCA Certified Running Coach, a USATF Level I Coach, and has co-chaired a local beginning runner program. She has attended numerous RRCA Conventions, and she writes a monthly column about Masters Running in Running Journal magazine. Lena has also served on the Board of several non-running volunteer organizations, including Toastmasters International, where she was Club Treasurer and President. Lena has two Masters Degrees, in Public Health from University of California, Berkeley, and in Management from North Carolina State University. She resides in Cary, North Carolina, and recently retired from a career in the pharmaceutical industry to start a second career as a personal trainer, specializing in training older adults and endurance athletes.

BAILEY PENZOTTI – WESTERN REGION DIRECTOR!Bailey Penzotti has been running off and on over the years since junior high school in the 1970s. The popularity of running was blossoming during this time, and she quickly became influenced by the likes of Katherine Switzer, Frank Shorter and Dr. Joan Ullyot. After moving to California in 1981, Bailey ran with friends and raced for fun in local 5ks, 10ks and/or 12ks. Though she enjoyed playing volleyball, sailing and Jazzercise, running was always the staple for her exercise and sanity needs. She ran when she was dating, when she got married, when she divorced, during law school and while studying for the bar. At the end of 2006 (during a bout of mid-life crisis and injury), Bailey woke up one day and thought, “Gee…I’ve never run a marathon.”

Thanks to this epiphany, Bailey joined the San Francisco Road Runners Club and quickly became an active member of the running community. Since 2008, Bailey has served as the Volunteer Coordinator of the SFRRC Board of Director and a beloved running coach. In 2009, Bailey took the RRCA Coaching Certification course to become an RRCA Certified Running Coach to better assist her with runners’ needs. Bailey loves the sport and shows that it’s never too late to get off the couch and smell the possibilities.!

! INSIDE TRACK Page 6

2013 SLATE OF RECOMMENDED BOARD MEMBERS

!KELLY “K2” RICHARDS – AT-LARGE DIRECTOR!Richards is a Minnesota native who has found a home in Texas. She began running on July 4, 1997. Her long-term running goal is to run a marathon in all 50 states and Washington, DC. To date, she has run marathons or ultras in over 30 states as well as South Africa and Cambodia. Richards served as President of Lake Grapevine Runners and Walkers (RAW) for five years (2002-2007). Richards has been nominated twice for RRCA Club President of the Year. She continues to volunteer at RAW by race directing and serving on multiple committees. Richards was a State Rep from 2006-2008, winning the RRCA Outstanding State Representative of the Year in 2008. Richards has served on the State Rep Working Group, the Strategic Plan Task Force and the

Strategic Plan Review Task Force. Richards has volunteered her time nationally by serving on the RRCA Board (2009-13) and on several National Award Selection Panels. She was instrumental in the development of the Road Race of the Year, started the annual RRCA Race Shirt Contest, and has worked on the RRCA Runner Friendly Community® program since the program was created and the Kids Run the Nation grant selection panel.

JEAN ARTHUR – AT-LARGE DIRECTOR

Jean Arthur moved to Maryland in 1979, after attending high school in St. Croix, U.S. Virgin Islands. She started running in 1975, at the age of 12 after she took a friend’s dare to enter a race and won. Jean is the immediate past president of the Montgomery County Road Runners, one of the top 5 largest RRCA member clubs, and also served as president from 2003-2006. She served on the club’s board of directors from 1999-2012. She is currently race director for MCRRC's Pike’s Peek 10K in Rockville, Maryland and is on the steering committee for the club's Parks Half Marathon. Jean also serves on

the executive committee of Cherry Blossom, Inc., which puts on the Credit Union Cherry Blossom Ten Mile Run in Washington, D.C. She has also been involved in organizing many other running events, including the 2009 USATF cross-country championship. She has served on the RRCA’s Finance & Audit Committee since 2009 and the Kids Run the Nation Grant selection panel since the program’s inception. Jean is an attorney and works for the Montgomery County Council as a legislative analyst.

On behalf of the Nominating Committee, I thank all the candidates for their active participation in the process, and congratulate the slate candidates. Respectfully submitted, David B. Epstein Nominating Committee Chairman

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RRCA: PROGRAM SPOTLIGHT

For 2013, Gatorade, “Official Sports Nutritional Beverage of the RRCA,” will again provide product support for organized marathon and half marathon training programs for fall events that meet the following criteria:

• Marathon and half marathon training programs must have nonprofit status through the RRCA or the IRS and be an organized program of an RRCA member running club.

• Training programs must be organized programs for fall marathons or half marathons with at least thirty (30) program participants and no more than five hundred (500) program participants.

• RRCA member clubs must provide the RRCA with the training program registration link or online information about the program for verification purposes that the club is in fact hosting a formal training program.

Gatorade will provide product to select training programs as follows and based on participation numbers provided by the member running club and verified by RRCA and Gatorade:

o 1 set of Gatorade Prime, Gatorade Endurance Formula, Gatorade Recover products for each participant for program kick-off event or nutrition clinic in the first two (2) months of training.

o Gatorade Prime, Gatorade Endurance Formula, Gatorade Recover products in mutually agreed upon quantities to support the training program’s long run (20 miles or longer)

o Gatorade® Endurance Formula product in mutually agreed upon quantities to support 4 other training runs

Director of the training program’s responsibilities include:

• Submit completed application by May 5, 2013. • Set-up all aid stations serving Gatorade products with Gatorade-provided table skirts, cups, and

coolers-only. No competitive or unbranded table skirts or cups are to be used. • Designate Gatorade Endurance Formula as the “Exclusive Sports Nutritional Beverage” of the

training program in the club’s materials and on training programs website or webpage. • Designate a coach or training program director or leader as the training program’s representative

to attend a 1-hour sports nutrition webinar presented by the Gatorade Sports Science Institute. • Submit a post-event summary within 21 days of the end of the training program calendar. The

report must include at least one photographic example of Gatorade presence at the training program from that year. Any training program that fails to submit this report will not be allowed to apply for support a period of one (1) year.

Apply online today at: www.rrca.org/programs/training-programs/gatorade-support/

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55TH ANNUAL RRCA CONVENTION SPOTLIGHT

The Albuquerque Road Runners invite you to the 55th Annual RRCA National Convention that will be held May 2-5, 2013 in Albuquerque, NM. The 55th Annual RRCA National Convention starts with the welcome reception on Thursday May 2 at 5:00 PM and concludes on Sunday May 5 with the Run for the Zoo 10K, the 2013 RRCA National 10K Championship (registration for the event is separate from the Convention registration).

Registration is only $350. Registration fee includes all educational seminars, coaching CECs, attendee goodie bag, event shirt, and ALL social events and meals including:

• Thursday night welcome reception, • Friday breakfast, • Friday luncheon, • Friday night BBQ social, • Saturday luncheon, • Saturday night National Running Awards banquet

Register today at www.RRCACONVENTION.org Convention Central: Hotel Albuquerque Located in the heart of Old Town, our Albuquerque, New Mexico hotel offers luxurious accommodations and amenities. The RRCA Convention room rate is only $109/night for double occupancy. !Visit www.rrcaconvention.org/hotelinformation.html for details about reserving your room under the RRCA Convention block. Round Table Discussions - NEW THIS YEAR Thursday May 2 - 4:00-5:00 PM Discussion topics will include: • Managing Conflicts in Clubs • Engaging Local Businesses in the Running Community • Engaging Challenged Athletes • Battling the Rising Costs of Entry Fees • Working with Beginners • Promoting the Sport side of Running • Membership Management Strategies • Improving Diversity in Distance Running • Serving on the RRCA Board of Directors !

!The Albuquerque

Road Runners invite you to the

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55TH ANNUAL RRCA CONVENTION SPOTLIGHT

Meb Keflezighi Joins Inspiring Speakers Bob Julyan and Brian

“Iron Heart” Boyle

Keflezighi will speak at the Saturday Luncheon and will be available for book signings following the luncheon. Brian Boyle will speak at the National Awards Banquet on Saturday evening.

Highlights from the Education Program The education program at the RRCA Convention contains two days worth of informative sessions on best practices, coaching education, and more.

Insurance & Risk Management: Learn about best practices in risk management from recent lessons learned directly from the leaders that manage the largest club and event insurance program in running.

Engaging the Running Community to Ensure Integrity in Local Running Events: Learn how local running clubs have worked with community leaders to educate them about the pitfalls of granting permits to out of town race promoters.

Putting On Your First Ultra Race: Seasoned race directors will discuss lessons learned from their ultra races. You will also learn about the American Trail Running Associations Labeling Program, which outlines standards for trail runs.

Details about the complete education program can be found at www.rrcaconvention.org/educationprogram.html

Great Networking Events Opening Reception - A Taste of New Mexico Thursday May 2 - 5:00-7:00 PM Morning Run and Breakfast at the Hotel Albuquerque Sponsored by K&K and Star Insurance Friday May 3 Friday Social - A Night at the Museum Friday May 3 Morning Run and Burrito Breakfast at Little Anita's Sponsored by Ashworth Awards Saturday May 4 RRCA National Running Awards Reception and Banquet

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PROPOSED AMENDMENT TO THE RRCA BYLAWS

On February 8-9, 2013 the RRCA Board of Directors meet in person in Albuquerque, NM. During the course of the Board meeting, Vice President Garner outlined the progress with the Strategic Plan Review Task Force, which he chairs. The Task Force has recommended that the RRCA update the Bylaws to more clearly outline the event management company membership category and to clarify the voting rights of this membership category. This is a growing segment of the RRCA membership and the Strategic Plan Review Task Force identified that the section in the Bylaws related to “for-profit event members” was too weakly defined and lacked clarity. After significant discussion by the Board of Directors, the situation was considered by the Board to be sufficiently extraordinary to warrant waiving the 120-day notice requirement for consideration of Bylaws changes at the 2013 Annual Meeting of the Membership. Western Region Director Penzotti moved that the Board waive this requirement. The motion passed unanimously. At-Large Director Darman, who chaired the efforts to update the Bylaws in 2008, moved that the recommended changes to the Bylaws presented to the Board be presented to the membership for consideration at the 2013 Annual Meeting of the Membership. The motion passed unanimously. The following outlines the CURRENT RRCA Bylaw sections as they relate to Event Members: Article III. Organization and Membership. B. Event Members. Event members conduct running-related events not managed by a local road runner club. An event member may be non-profit or for-profit. A nonprofit event member may be:

(a) An organization recognized as “nonprofit” through the RRCA nonprofit group exemption or granted exemption directly by the Internal Revenue Service, or

(b) A governmental recreation agency hosting a community-based running event. Aside from the general requirements mentioned above, other requirements for RRCA membership by a nonprofit event member are that they:

1. Adopt bylaws in compliance with state laws; 2. Have a board of directors that is in compliance with the law and that is representative of the community

in which the event is held; 3. Conduct democratic elections at least every two years; and 4. Provide a financial report of race operations to its board of directors at least annually.

Article V. Meetings of the General Membership D. Voting.

1. A local road runner club shall be entitled to vote as follows: a. 100 members or less: One vote for each 25 members or fewer members plus one additional vote for

each additional 25 members; b. 101 members or more: Four votes for the first 100 members, plus an additional one-half vote for each

fifty members above 100, but no more than a total of 18 votes. 2. An associate member shall be entitled to vote as follows:

a. Fewer than 1,000 employees: 1 vote b. 1,000 or more employees: 2 votes.

3. An event member shall be entitled to one vote. 4. A past president shall be entitled to one vote. 5. An authorized representative of USA Track and Field shall be entitled to one vote. 6. Individual members collectively shall be entitled to as many votes as a local runner club of that size.

A for-profit event member is an entity organized by a sole proprietor, corporation, or limited liability corporation.

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RECOMMENDED BYLAW UPDATE FOR EVENT MANAGEMENT COMPANY MEMBERSHIP CATEGORY:

Article III. Organization and Membership. B. Event Member. A running event is a race, whether timed or untimed, that takes place on roads, trails, or a track (running events only on track) and held on a specific course on a given date. Event membership is designed for stand alone, independent events that are not owned by an event management company or a running club member and that occur only one time per year. Nonprofit events are events that are not managed or owned by a nonprofit running club or race directing company and do not entail the conduct of regular training runs or group runs throughout the calendar year. Furthermore, an event member may be:

• A governmental recreation agency hosting a community-based running event. • An event member may consist of varying distance running events, but the running events must all be

held on the same date/weekend. For example, the event may be XYZ Running Festival that includes a half marathon, 5K, and 1 mile fun run, all on the same day in the same location.

• Organized as a nonprofit or a for-profit entity. • A nonprofit event may be an independent running event, or it may be an event managed by a nonprofit

organization for the purpose of raising funds for the host nonprofit organization. • Nonprofit events must have a set of governing bylaws and an independent board of directors (non-

related parties) with a minimum of 3 board members who are elected at least every two years and who are representative of the community in which the event is held. Each such event must be recognized as a nonprofit entity through the RRCA nonprofit group exemption with the IRS or granted exemption directly by the IRS. The event must provide a financial report of race operations to its board of directors at least annually.

• RRCA event membership must be taken out in the name of the event, not the name of a company or nonprofit group hosting the event.

C. Event Management Company Member: Event management companies or race directing companies are defined by the RRCA as for-profit, LLC, sole proprietors, or nonprofit organizations that own multiple events that are hosted annually. Event management companies own multiple races that are produced at different times during the calendar year. Furthermore:

• A sole proprietor that owns multiple races and is not officially organized as a nonprofit organization is considered by the RRCA as an event management company.

• A nonprofit event management organization or government entity that only conducts events during the course of the year is considered by the RRCA as an event management company.

• Nonprofit event management companies must have a set of governing bylaws and an independent board of directors (non-related parties) with a minimum of 3 board members who are elected at least every 2 years and who are representative of the community in which the event is held. Each such management company must be recognized as a nonprofit entity through the RRCA nonprofit group exemption with the IRS or granted exemption directly by the IRS. The management company must provide a financial report of race operations to its board of directors at least annually.

• RRCA event management company membership must be taken out in the name of the event management company/organization

(Note: the above items will replace the current Bylaw language noted on the previous page and add item C. to the Bylaws)

CONTINUED ON PAGE 15!

PROPOSED AMENDMENT TO THE RRCA BYLAWS

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THANK YOU TO THE 2012 RRCA DONORS

Mojo Running & Multisport Murfreesboro Half Marathon NC Roadrunners Club** Northwest Louisiana Runners Orlando Runners Club Palouse Roadrunners Riverbend Striders Seashore Striders Southern Arizona Roadrunners Space Coast Runners, Inc.* Stephanie Cosina Tahoe Mountain Milers** Terry & Debbie Diller** Tidewater Striders Ultraphia Racing LLC Utica Road Runners Vendurance Tribe White Rock Racing WR5K4DPD, Inc Young Smiles Run Miles

Dennis W. Novak Diane Hutchison Eric Kiefer Eric Philips Falling in Chocolate 5K Fort Worth Marathon Fossil Partners Frederick Steeplechasers Hogeye Marathon and Relays Houston Striders** In Honor of Kevin McGuire Jeannie Gilbert Joanne Archer Joe Gigas K&K Insurance** Kansas City Track Club Karen Marzigliano Kathryn Gleghorn Kelly Richards* Laurie Monteverde Lena Hollmann Maine Track Club*

15th Street Flyers Alta Vista Sports Amy Hills Andrea Francis Ann Arbor Track Club* Athletic Equation, Inc. Atomic City Roadrunners Badgerland Striders Bailey Penzotti Bee McLeod and Goody Tyler** Bill Ritter Birmingham Marathon Boston Police Runers Club Brent Ayer Brevard County Dental Society Cajun Road Runners Club** Cardinal Track Club Chicago United Runners Cullman Running Club Dan Edwards ** David and Sharlee Cotter David Meroney

Kids Run the Nation Fund The following clubs, events, individuals, and corporate supporters helped raise over $21,000 this year for the Kids Run the Nation Grant Fund. We thank them for their support.

Aimee Bross Price Atomic City Roadrunners Bailey Penzotti Birmingham Marathon Brevard County Dental Society Calvin Lam Capital Interiors Claudia Driver Concord Turkey Trot Cullman Running Club Dan Edwards** Diane Hutchison eBay Matching Gifts Program !

Evan Thomas Falling in Chocolate 5K Fidelity Charitable Fund Fort Worth Marathon Honeywell International* Indianapolis Marathon James Martin Kaiser Permanente*** Kansas City Track Club Kathleen Testaverde Kohls Maine Track Club Martin Nagy !!

Annual Program Fund Thank you to the following individuals, events, and organizations that contributed over $20,000 to the Annual Program Fund.

Memphis Runners Track Club*** Michael Howard Mitchell E. Garner Murfreesboro Half Marathon Northwest Louisiana Runners Orlando Runners Club Palouse Roadrunners Peabody Investments Prairie State Road Runners Riverbend Striders !Runner’s High Club Santa Fe Road Runners Club Seashore Striders !!

Stephanie Cosina Tahoe Mountain Milers The GE Foundation The M&T Charitable Foundation** The Sports Basement, Inc. Tidewater Striders Tom Whitaker Vendurance Tribe White Rock Racing Running Times Magazine*** (In-kind) Bank of America Chicago Marathon**(In-kind) Ashworth Awards*** (In-kind) Crowell & Moring** (In-kind)

***$5,000 and above **$1,000 and above

*500 and above

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Roads Scholar Fund The following clubs, events, individuals, and corporate supporters have helped raise $30,000 this year to support the Roads Scholar Fund. We thank them for their support.

Alta Vista Sports Atlanta Track Club** Atomic City Roadrunners Blue Cross Broad Street Run Brevard County Dental Society Carl Sniffen Central Mass Striders Club Northwest Credit Union Cherry Blossom 10 Mile*** Cullman Running Club Cumberland Valley Athletic Club * Daniel D. Edwards Dave McGillivray

Diane Hutchison Falling in Chocolate 5K Fort Worth Marathon Fulmont Road Runners Club Henley Fant Gabeau Living Trust Jim Stasaitis Joe Gigas Bee McLeod and Goody Tyler* Jon Hughes Kansas City Track Club Len and Jayme Gallagher Goldman Lilac Bloomsday Association* Lisa Paige

Montgomery County Road Runners Murfreesboro Half Marathon Northwest Louisiana Runners Orlando Runners Club Palouse Roadrunners Red Runners Coaching LLC River City Runners and Walkers Club Riverbend Striders Seashore Striders Stephanie Cosina Syracuse Chargers Track Club

Travis Eliot Landreth Scholarship Fund* Utica Road Runners Vendurance Tribe White Rock Racing Willamette Valley Road Runners !

***$15,000 and above **$5,000 and above *$1,000 and above!

15th Street Flyers Atomic City Roadrunners Big Sky Wind Drinkers Birmingham Marathon Brevard County Dental Society Cullman Running Club Dallas White Rock Marathon Daniel D. Edwards Diane Hutchison Fort Worth Marathon Frederick Steeplechasers Honeywell International Charity Mtg!

State Reps FundThank you to the following individuals, events, and organizations that contributed to the State Reps Fund in 2012.

Indianapolis Marathon Joe Gigas Kansas City Track Club Kelly Richards Lena Hollmann Montana Women’s Run North Carolina ultra running Northport Running Club Northwest Louisiana Runners Orlando Runners Club Palouse Roadrunners Riverbend Striders!

Ronald M. Macksoud Seashore Striders South Florida Racewalkers Stephanie Cosina Tahoe Mountain Milers Tidewater Striders Vendurance Tribe Washburn Area Running Club White Rock Racing Yellowstone Rim Runners!

THANK YOU TO THE 2012 RRCA DONORS

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Dear RRCA Members,

As we prepare for the 55th Annual RRCA Convention, an important task for the RRCA is to develop the 2012 RRCA Annual Report. As I review our results for 2012 as part of putting together the report, I am very proud of what we are accomplishing as an organization. Membership in the RRCA continues to boom! We grew our club and event members by 13% last year, and we increased the RRCA nonprofit group by 20%. The number of events our members produce increased by 17% as well. Our continued growth seems to prove that running remains the most popular sport and healthy lifestyle activity in the US. As noted in this issue of Inside Track, the RRCA Board has requested the membership vote on a Bylaw update to help us better define a growing segment in the running community. We see this update as a positive step in managing our growing and evolving membership. As a club and event leader, you have a duty to engage with the RRCA by attending the 55th Annual RRCA Convention to learn about emerging trends in risk management and important details about the insurance program. You also have a duty to help elect the leaders of the RRCA, which will take place at the 2013 Annual Meeting of the Membership. You also have a duty to come and have a GREAT TIME networking with fellow leaders in the running community. We will see you in Albuquerque, NM in May!

Happy running,

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EXECUTIVE DIRECTOR’S NOTE

Find back issues of Inside Track online at www.rrca.org/publications/inside-track/

NOTICE OF THE 2013 ANNUAL MEETING OF THE MEMBERSHIP All members of the RRCA in good standing as of April 1, 2013 are welcome and encouraged to attend the 2013 Annual Meeting of the Membership. Participation in the 2013 RRCA National Convention is not required in order to attend the 2013 Annual Meeting of the Membership. The meeting will take place on May 3, 2013 at 3:15 PM (Mountain) at the Hotel Albuquerque, 800 Rio Grande Blvd NW Albuquerque, NM 87014

Voting Assignment and Proxy Certification Instructions The Bylaws of the RRCA allow for the assignment of a proxy vote for member clubs and events. If an RRCA member club or event is not sending their official voting representative (president, director, or owner) to the Annual Meeting of the Membership, then the voting rights of that club or event may be assigned to another authorized representative attending the meeting in person. That person must be qualified by being a member of either the same club or event or from another qualified club or event in good standing in the same state. In accordance with the RRCA bylaws, a proxy cannot be held for clubs or events from different states. To assign voting rights to a qualified proxy on behalf of a club or event member, the authorized representative must complete the Official 2013 Voting Rights Assignment to Recognized Proxy Holder Form. Each Appointed Proxy Holder must complete and submit the Membership and Residence Certification for Proxy Holders Form in accordance with the instructions on the forms. The forms and instructions can be found on the RRCA website at www.rrca.org/about/governance/

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D. Voting. 1. A local road runner club shall be entitled to vote as follows:

a. 100 members or less: 1 vote for each 25 members or fewer members, plus 1 additional vote for each additional 25 members;

b. 101 members or more: 4 votes for the first 100 members, plus an additional one-half vote for each 50 members above 100, but no more than a total of 18 votes.

2. An associate member shall be entitled to vote as follows: a. fewer than 1,000 employees: 1 vote b. 1,000 or more employees: 2 votes.

3. An event member shall be entitled to 1 vote. 4. An event management company shall be entitled to vote as follows:

a. if an event management company does not own any events and only assists other clients, it is entitled to 1 vote.

b. if an event management company owns events, it is entitled to vote as follows: i. 2-25 owned events: 1 vote; ii. 26-49 owned events: 2 votes; or iii. 50 or more owned events: 3 votes

4. A past president shall be entitled to 1 vote. 5. An authorized representative of USA Track and Field shall be entitled to 1 vote. 6. Individual members collectively shall be entitled to as many votes as a local road runner club of that

size. Note: The RRCA membership will be asked to vote for these recommended Bylaw updates during the course of the 2013 Annual Meeting of the Membership.

PROPOSED AMENDMENT TO THE RRCA BYLAWS CONCLUDED !

A GOOD RUN MEANS MORE THAN LOGGING MILES

OFFICIAL SPORTING GOODS SUPPLIER

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!ROAD RUNNERS CLUB OF AMERICA 1501 Lee Hwy, Ste 140 Arlington, VA 22209 703-525-3890 www.RRCA.org

WE RUN THE NATION!

INSIDE TRACK facebook.com/Roadrunnersclubofamerica

twitter.com/RRCANational

The RRCA is currently accepting applications for the 2013 RunPro Camp, which will be held July 19-21, 2013 in Arlington, VA. The deadline to apply for attending the Camp is May 10, 2013.

The purpose of the RunPro Camp is to personally connect aspiring professional runners with the resources necessary to pursue a professional running career. The interactive camp will provide opportunities to: • Get to know other runners • Meet coaches and athletes from professional

training centers • Learn about shoe company requirements for

sponsorship • And much more!

Learn more at www.RunPro.com

The RRCA is currently accepting applications for the Roads Scholars grant program. The deadline to apply for a Roads Scholars grant is July 31, 2013. Grants in the amount of $5,000.00 per year have been awarded to four to six athletes annually since the program’s inception in 1996. The program is directed towards runners who:

• Are US citizens • Have recently graduated from college (or

whose class has graduated) • Plan to pursue elite distance running as a

career • Expect to earn less than $30,000 from all

sources during the calendar year

Apply at www.RRCA.org/programs/roads-scholars/