2013 Business Plan

Operations and Development Services

Services

• Operations (Superintendent – Randy Evans)– Fleet & Equipment Maintenance– Water Utility Operation/Water Response Planning– Sewer Utility Operation– Drainage Utility Operation– Dike Maintenance– Road Network Maintenance– Solid Waste Collection Contract Management

Services

• Development Services– Engineering permits & servicing approvals– Capital Asset Planning– Planning and development approvals– Building permits and inspection services– Cross connection control program– Business licensing– Bylaw enforcement– Animal Control– Advisory committee support

2012 Successes

• Secondary Suites Program Implementation• Housing Action Plan forum• New Telecommunication Policy• Roll-out of new Curbside Organics Program• Pedestrian Cycling Master Plan• New Building Inspection Software• Truck Route Bylaw Re-affirmed• Water meter replacements & upgrades

2012 Successes

• North Lougheed Land Use Study• Urban Bee Keeping Regulations• South Bonson Land Sale• Door to Door Dog Licensing

Campaign• Capital Works Program – on

time & on budget• Changes to Municipal Ticketing

Processes

port moody surrey anmore pitt meadows new westminster langley township coquitlam maple ridge burnaby0

5

10

15

20

25

19.9%

18.6%

17.2%

13.5%12.7%

11.2%10.4% 10.3% 10.1%

Significant Issues & Trends

Growth

19801981

19821983

19841985

19861987

19881989

19901991

19921993

19941995

19961997

19981999

20002001

20022003

20042005

20062007

20082009

20102011

20120

100,000

200,000

300,000

400,000

500,000

600,000

700,000

Building Permit Revenue 1980 - 2012

Significant Issues & Trends cont’d

Significant Issues & Trends cont’d

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

Business License Revenue 2002-2012

312

957

Significant Issues & Trends cont’d• Conservative “hold the line” budgeting• Continued process improvement• Rising cost of materials, hydro and fuel• Changing regulatory requirements• Non-taxation revenue• Animal Control• Homelessness on the rise• 2012 Freshet

NAIOP Survey: Municipal Costs for Commercial Development

Pet Shelter Contract Costs

2005 2006 2007 2008 2009 2010 2011 2012

$54,033 $55,654 $57,324 $30,647 $10,175 $9,079 $10,768 $10,404

Mid year contract change

SPCA Contract Private Kennel ContractDogs Only

Significant Issues & Trends cont’d• Conservative “hold the line” budgeting• Continued process improvement• Rising cost of materials, hydro and fuel• Changing regulatory requirements• Non-taxation revenue• Animal Control• Homelessness on the rise• 2012 Freshet

Significant Issues & Trends cont’dRegional Plan Compliance

Growth Strategy Liquid Waste

Solid WasteNorth Lougheed Special Study Area

Housing Action Plan

New Regional Context Statement

Disposal Costs/Tipping Fees

Diversion Rates/Organics

Demolition Recycling

EPR

Treatment Costs

Integrated Storm Water Management Plan

Private sewer lateral inspections

Rates and charges

Significant Issues & Trends cont’d• Aging infrastructure• Difficulty attracting qualified maintenance and

utility workers• Work place safety regulations becoming

increasingly more stringent• Size and configuration of Public Works Yard• Infrastructure growth

Infrastructure Growth

Utility length

Km.

1990

Km.

2004 2012 % Increase Since 1990

Km. Km.

Road 99 106 114.3 16

Water main 51.8 109 112.3 117

Sanitary 31.6 40.4 48.5 54

Storm Sewer 31.6 40.9 47.6 51

Transportation

• Congestion & traffic volumes on major arterials• Speed travelled by motorists • TransLink – shuttle service level changes• West Coast Express Agreement• Implementation of Pedestrian and Cycling

Master Plan• Road Network Condition

Road Network

$4/m2 crack sealing, patching

$45/m2 overlay, mill and pave

$75/m2 road reconstruction

Average network condition had declined since the 2006 pavement management study

Sidewalk Improvements

Significant Issues & Trends cont’d

• Drainage Utility– Aging Infrastructure– Vegetation Management

• Aquatic Invasive species

– Grants– Public Expectations

Long term drainage costs (2050)

Operating and maintenance, $61,700,000

Klohn Crippen Berger upgrades,

$13,100,000

Culverts, $4,500,000

Pump stations and flood boxes, $25,400,000

Miscellaneous capital, $14,400,000

$57,400,000 Capital replacement & upgrades

$61,700,000 Operating & maintenance

Drainage Utility Operating Expenses8%

9%

41%11%

31%

Culvert maintenanceStorm drain maintenanceDitch cleaningBar screen maintenancePump station maintenance

Drainage Utility Charges

URBAN Per Average Household

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

$2 $2 $2 $2 $2 $2 $69 $72 $76 $80

RURAL for 20 acre parcel2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

$2 $2 $2 $2 $2 $2 $768 $792 $835 $865

Original consultant recommendation was $78

First Year of the Utility

Drainage Utility Expenses

2004 2009 2010 2011 2012Operating $474,108 $984,754 $1,023,645 $1,033,925 $1,036,229

Capital $52,299 $1,592,393 $795,726 $229,636 $1,828,500

Reserve Contributions

Negligible $269,189 $283,051 $348,611 $335,160

Total $526,407 $2,846,336 $2,102,422 $1,612,172 $3,199,889

Drainage Utility Reserve20

09

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

-$3,500,000.00

-$3,000,000.00

-$2,500,000.00

-$2,000,000.00

-$1,500,000.00

-$1,000,000.00

-$500,000.00

$0.00

$500,000.00

$1,000,000.00

Assumes $2,435,000 debt funding 2013-2017 $3,300,000 grant funding 2013-2017

Significant Issues & Trends cont’d

• Water Utility– Distribution/Capacity– Consumption– Metering/Billing– Rates/Water pricing– Backflow prevention– Quality Control

Significant Issues & Trends cont’dPer Capita Water Consumption in Metro Vancouver (2011)

Vancouver

Burnaby

New West Minister

Richmond

Coquitlam

Delta

Port Moody

Port Coquitlam

Pitt Meadows

Maple Ridge

Langley City

Surrey

0 100 200 300 400 500 600 700 800

63%

19%

18%

Water Utility Operating ExpensesGVWD water purchase Operating Reserve contribution

Significant Issues & Trends cont’d

• Sewer Utility– Wet Weather

Infiltration– Fats, Oils & Grease

Build Up– Regional Treatment

Plant Upgrades– Regional Treatment

Costs

63%17%

20%

Sewer Utility Operating Expenses GVS&DD treatment charge Operating Reserve contribution

Significant Issues & Trends cont’d

• Solid Waste Utility• Disposal Costs/Tipping Fees• Diversion Rates/Organics• Demolition Recycling• EPR• Mandatory recycling for

Commercial/Industrial/ Institutional

Solid Waste Utility Charges

Per Average Household

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

77 77 77 77 77 86 115 215 224 235

Sheltered in below market contract

Contractor agrees to one year extension subject to small price

lift

New contract at market rates; mid year start up; City pays

regional tipping fees

Organics collection offset by transfers to ORF

Change from bi-weekly to weekly recycling collection

Regional Tipping Fees• Disposal Costs

2009 2013 2014 2015 2016 2017$71 $107 $108 $119 $137 $151

Regional Tipping Fee Forecast (per tonne)

Landfill Waste to Energy

Tipping fees17%

Administration1%

Education1%

Green Waste Drop off4%

Garbage Collection31%

Recycling Collec-tion27%

Greenwaste Collection19%

Solid Waste Utility Operating Expenses

2013 Actions

• Policy & Regulatory Review Work– Official Community Plan Review – Completion of North Lougheed Area Plan– Firearms Bylaw Review– Keeping of Backyard Chickens Regulatory Review– “Wood First” Policy Review– Temporary Buildings in the ALR Policy Review– Social Mandate Definition

2013 Actions

• Business System Process Reviews– Business Licensing– Film Permitting– Development related fees and charges– Secondary Suites Fees – Secondary Suites Compliance/Enforcement Review– Utility Billing

2013 Actions

• Water utility review/briefing• Kennel Contract Renewal• Pitt Meadows Pedestrian and Cycling Advisory

Committee.• Extended Producer Responsibility (EPR) for

Packaging and Printed Paper (PPP)• Comprehensive Parking Strategy for high

density areas

2013 Actions – Parking StrategyHire a Transportation Consultant to: 1. Investigate current parking trends and determine if existing parking supply

is meeting demand from different user groups, including residents, employees, and the general public;

2. Identify strategies to better manage parking demand in high demand areas;

3. Identify ways to improve efficiency through improved parking management and enforcement;

4. Make recommendations for changes to off-street parking requirements in the zoning bylaw and on and off street parking specifications.

2013 Actions38

• Regional Plan Compliance Related Actions– Housing Action Plan (carry forward)– Regional Context Statement Update– Organics Collection/Solid Waste Education– Garbage & Recycling Development Permit Area

Guidelines for MF– Integrated Storm Water Management Plan– Private sewer lateral inspections– Recycling of demolition materials.

2013 Actions

• Ongoing/Multi-Year Projects– SCADA upgrades for remote drainage & sewage

stations– Implement Infrastructure Asset Management

System– Water Meter Replacement Project– Cross Connection Control Program Roll-out– McKechnie Drainage Area Improvements

Capital Project Highlights

*

Deferred vs Preventative MaintenanceAs

set C

ondi

tion

Capital Project Highlights

• Storm Drainage System– Replacement of Pump Station No. 4………………. .$4,900,000 (Debt /Grant)– Replacement of pumps in Baynes Road pump station …… $535,000 (Debt)– Automated trash racks at McKechnie Pump Station………. $200,000

• Diking System

– Annual refurbishment of a section of dike top…………………$20,000 (increase of $5,000 to increase material grade to maintain trail surface standards)

• Municipal Buildings – Public Works Yard

– Installation of additional storage/racking at works yard…… $45,000– Refurbishment of wash rack at public works yard……………..$75,000

Capital Project Highlights

• Fleet and Equipment– Replacement of Rollpac roller.………………………………………… $30,000– Replacement of Backhoe………………………………………………..$145,000

• Transportation

– Traffic/pedestrian safety improvements………………………….$100,000– Baynes Road repave………………………………………………………..$110,000– Harris Road repave (Cranberry Slough to Old Dewdney)….$400,000– Old Dewdney Trunk Road (Sharpe to Harris Road)…………..$300,000– Neaves Road (S. Alouette River to N. Alouette River)………$400,000– Replacement of Thompson Road Bridge………………………….$300,000

Capital Project Highlights

• Sanitary Sewer System– Refurbishment of sewer mains ……………………….$200,000– Video of sewer main condition ……………………….$100,000– Installation of fall protection davits at all lift stations

…………………………………………….……………………………$80,000

• Water System– Baynes Road main replacement……………………… $350,000– 194B Street & Davison Road main replacement.$275,000– Final phase of water meter replacements………..$300,000

2012 Projected

Actual2012

Budget 2013

Budget 2014

Budget 2015

Budget 2016

Budget 2017

Budget

Operating:Revenues

Bylaw Enforcement 142,000$ 161,000$ 176,000$ 176,000$ 176,000$ 176,000$ 176,000$ Animal Control 26,000 23,000 23,000 23,000 23,000 23,000 23,000 Development Services 285,000 284,578 287,649 291,904 296,245 300,672 305,187 Operations - Transportation 563,000 395,200 475,200 475,200 475,200 475,200 475,200 Equipment - Internal Charges 513,000 596,434 641,596 654,427 667,510 680,861 694,478 Dyking Levies 20,000 18,600 25,004 25,004 25,004 25,004 25,004

Total Revenues 1,549,000 1,478,812 1,628,449 1,645,535 1,662,959 1,680,737 1,698,869

$ Change 149,637$ 17,086$ 17,424$ 17,778$ 18,132$

% Change 10.1 % 1.0 % 1.1 % 1.1 % 1.1 %

ExpendituresBylaw Enforcement 138,000 152,491 157,788 160,432 163,481 166,593 169,766 Animal Control 10,000 11,881 12,118 12,360 12,606 12,859 13,116 Development Services 1,077,000 1,246,622 1,207,498 1,231,648 1,256,281 1,281,407 1,307,035 Operations - Administration 182,000 213,372 206,449 210,057 214,247 218,599 223,004 Operations - Transportation 975,000 979,486 992,203 1,011,050 1,030,269 1,049,877 1,070,875 Equipment Maintenance 360,000 384,589 410,446 418,655 427,029 435,591 444,308 Dyking Maintenance 181,000 181,003 177,260 180,805 184,421 188,108 191,870

Total Expenditures 2,923,000 3,169,444 3,163,762 3,225,007 3,288,334 3,353,034 3,419,974

$ Change (5,682)$ 61,245$ 63,327$ 64,700$ 66,940$

% Change (0.2)% 1.9 % 2.0 % 2.0 % 2.0 %

Net Operating Expenditures 1,374,000$ 1,690,632$ 1,535,313$ 1,579,472$ 1,625,375$ 1,672,297$ 1,721,105$

$ Change (155,319)$ 44,159$ 45,903$ 46,922$ 48,808$

% Change (9.2)% 2.9 % 2.9 % 2.9 % 2.9 %

Proposed Operating Budget

Decision PackagesOPERATING• Noxious Weed Control $25,000 ongoing• South Harris Industrial Area Plan update $50,000 one-time

CAPITAL• City’s Master Transportation Plan Part II $50,000 one-time (Transit Priorities/Roads)

NOT RECOMMENDED• Solar Powered Speed Reader Sign $10,000 one-time

Decision Packages Cont’d

Solid Waste Utility Service ChangesOption 1 Apartment Organics $21,600

Option 2a Bi-weekly Garbage Collection(120 litre can)

($108,702)

Option 2b Bi-weekly Garbage Collection(New 240 litre cart)

$141,298

Option 4 Elimination of green waste drop off subsidy

($63,600)

Discussion