2012–13OK Grades 3–8 Benchmarks“Acuity for

Administrators”Assessment WindowFebruary 25–March 18,

2013

Welcome!– Today’s Agenda

Review “Getting Started with Acuity” steps

Clarifying the Acuity Super User role

Creating a smooth process for Acuity Benchmark assessments at your school

Preparing classroom teachers for a successful assessment experience

Ensuring prompt and accurate Acuity reports

Acuity Step-by-Step!

Step 1 CTB e-mailed “Welcome to Acuity” memos including ASP/Administrative Checklist on Friday, February 1, 2013.

Step 2 Districts return completed Acuity Checklist to CTB via OK_Help@ctb.com.

Step 3 CTB Technology team reviews Acuity Checklist and approves ASP model.

Step 4 CTB sends districts an e-mail which includes: Acuity URL, Super username/password, Acuity Self Service Roster Guide, Sample Self Service Roster files; 1 file for the Educator and 1 file for the student, Link to Acuity User Guide, Link to Self Service Rostering Training Video and Permissions Training Video.

Step 5 Districts upload their Educator and Student file data within Acuity.

Step 6 Set up permissions, setup assignments and ensure all technology is ready.

Step 7 Train teachers via CTB webinars and/or turn-key training in your district.

The Acuity Super UserThe Acuity Super User Role is responsible for…

Self-Service Rostering Setting up Profiles and Tiers Setting up Assignments (This task can be delegated) Setting up Permissions

Creating a smooth assessment process

1. Train staff on how to log into the system and how to administer Acuity.

2. Discuss/display the variety of resources in the Acuity Community (i.e. the Instructional Videos) and within the Acuity HELP menu and encourage staff to access them for helpful tips and useful information.

3. Check all Acuity class rosters before testing to be sure all students are listed. If not, contact the appropriate district personnel.

4. Check your technology to ensure all computers/laptops are functioning properly. Make sure that an Acuity icon is on the desktop of each computer for easy access.

5. Determine who will download and print the Constructed Response items and scoring rubric for each grade level and content area.

– Who is the District Super User?– Who is your building Acuity Point Person?– How will you administer assessments: online

or offline?– Who will:

• Enroll new students • Distribute Educator UN/PW• Assign tests – Predictive and/or Diagnostic• Be responsible for manually scoring offline

results for both SR and CR

Prior to Training StaffYou Need to Know…

Acuity the TOOL!

Tests Tab• Perform functions related to tests –

– Set up test parameters– Set up test administration parameters– Score tests– Create custom tests/items/performance

assessments– View tests

Testing Program-OK does not use!

• Strict Parameters for setting up testing window administration dates

• Test assignments must be created within testing program windows

• Tests must be administered at some point within testing windows

• All scoring (whether manual or scanning) must be completed within the testing program windows

Preview/Print• View or Print:• Tests in both online and offline format• Answer sheets for constructed response items• Performance Assessments and answer sheets• Test answer keys and rubric/exemplars• Reference sheets (if applicable)

Test Assignments• Test Assignments creates parameters around the

administration of a test• Test Assignments must be created to:

– Administer tests online– To scan answer sheets if administered offline– To view reports

• Can create mass test assignments to save time creating assignments

Management• View, Edit, Create or Delete information

pertaining to students, educators and classes• Set up Permissions• Upload Roster Files• View Batch Reports• Generate and View Data Extracts

Management – Students/Educators/Classes

• Account manager will set up the school information on the back end of Acuity.

• Schools/districts are responsible for uploading their own user/class/student information through the self rostering process

• Dependent on permissions, users may create student/educator or class information manually

• Educators/students may be assigned to more than one class

• Classes may have more than one teacher assigned to it

Self Service Rostering

• Self Service Rostering allows districts to upload their teacher, class and student information into Acuity.

• Districts may import this information from their data source system into a .csv file. The .csv file will then be uploaded into Acuity

• Two different files need to be create:– Educator – contains teacher and class

information– Student – contains student information

• The .csv file must be in the format stipulated by Acuity for proper data uploads

Acuity Sandbox

• Oklahoma Educator Sandbox URL:

https://benchmark-assessments.sde.ok.gov

• Username: lukebryant2• Password: okrocks  The Role of this login is a School Administrator in

School 6

Acuity Sandbox• Where to find Report Data:

Click ReportsClass Roster ReportSubject: MathematicsAssessment Type: PredictiveClass: Walters Mrs.Assessment: Oklahoma Grade 4

Benchmark 2 MathGET REPORTUse the hyperlinks in the upper right corner

to toggle from report to report

OK Grade 3–8 Acuity Benchmark

Educator Support• Training

– Scheduled webinars February 5 thru February 22, 2013

– Instant Replay of webinar sessions will be posted once vetted to www.ctb.com/ok.

• Acuity Customer Support– Customer Support at (888) 282-2010 (7:30

a.m. to 4:30 p.m. CST) or via e-mail at OK_Helpdesk@ctb.com