2012/13 1 st quarter expenditure report and performance review 18 september 2012

2012/13 1st QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW

18 SEPTEMBER 2012

Sibusiso Xaba

Director-General: Arts and Culture

PRESENTATION OUTLINE

Performance Overview Budget and Expenditure Explanation of Expenditure per Economic

Classification Review of Programme Performance on Key

Indicators

2

PERFORMANCE OVERVIEW

3

COMPARATIVE ANALYSIS OF FIRST QUARTER PERFORMANCE FOR 2010/11 AND 2011/12

4

SUMMARY OF BUDGET VS EXPENDITURE PER PROGRAMME AND PER ECONOMIC

CLASSIFICATION

SUMMARY OF BUDGET AND EXPENDITURE per PROGRAMME

Programme 2011/12 2012/13 2013/14 2014/15Programme Main Appropriation2012/13

ExpenditureJune 2012

Total Available

%Spent

R’000 R’000 R’000

Administration 209,687 44,911 164,776 21%

Performing Arts 639,996 124,370 515,626 19%

National Language Services

111,850 33,787 78,063 30%

Cultural Development 180,410 18,255 162,155 10%

Heritage Promotion 744,243 169,000 575,243 23%

National Archives and Library Services

799,471 130,687 668,784 16%

Grand Total 2,685,657 521,010 2,164,647 19%

SUMMARY OF BUDGET AND EXPENDITURE PER ECONOMIC CLASSIFICATION

Programme 2011/12 2012/13 2013/14 2014/15Economic Classification Main Appropriation2012/13


Total Available

%Spent

R’000 R’000 R’000

Compensation 180,030 42,478 137,552 24%

Goods & Services 398,771 58,290 340,481 15%

Conditional Grant 564,574 97,971 466,603 17%

Agencies & Accounts 952,881 259,257 693,624 27%

Capital Works 482,950 42,067 440,883 9%

Non Profit Org 12,873 3,772 9,101 29%

Households 86,964 16,075 70,889 18%

Capital Assets 6,614 1,100 5,514 17%

Grand Total 2,685,657 521,010 2,164,647 19%

EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION

COMPENSATION OF EMPLOYEES

The amount of R42 million (24%) has been spent as at the

end of June 2012 During the first quarter there was a high rate of officials

working overtime amounting to R469 thousands. The key projects/events were the Freedom Day, Youth Day, Preparation of the Annual Financial Statements and Cape Town Jazz festival

Overtime was for staff in levels 12 and lower as senior managers do not claim overtime

GOODS AND SERVICES

An amount of R58 million (15%) has been spent at the end

of June 2012 The expenditure will improve in the second quarter as in

July, the Department received claims from DPW relating to first quarter expenses on Municipal Services, State owned and Private leases

The department is awaiting Treasury to approve the re-classification of most MGE funds from Goods and services to Household budget

Main Appropriation 2012/13


Total Available

% Spent

Remark

R’000 R’000 R’000Normal Departmental activities 133,374 48,076 85,298 36%Property Mngt (Prog 1) 75,218 1,454 73,764 2%Soc Coh (Prog 1) 7,054 5,072 1,982 72%Soc Coh SAGN (Prog 5) 7,668 72 7,596 1%Soc Coh Heraldry (Prog 5) 7,750 - 7,750MGE (Prog 2) 49,970 2,847 47,123 6% Ear-markedMGE (Prog 4) 113,500 490 113,010 Ear-markedCommunity Libraries:Top Slice (Prog 6) 4,237 279 3,958 7% Ear-markedTotal 398,771 58,290 340,481 15%

DETAILS OF GOODS AND SERVICES BUDGET

CONDITIONAL GRANT TO PROVINCES

R98 million (17%) has been transferred as at the end of

June 2012

Funds are transferred to Provinces based on the approved

quarterly needs as per business plans

The actual spending by Provinces in the first quarter

amounts to R63 million (11%) of the total grant as follows:

CONDITIONAL GRANT TO PROVINCES

Per Province:Conditional

Grant

Main Appropriation

2012/13

Received by Province

Provincial actual payments: June 2012

Available % Actual

payments of total Main

Appropriation

R’000 R’000 R’000 R’000Eastern Cape 78,058 18,285 7,694 59,773 10%

Free State 50,304 6,713 6,358 43,591 13%

Gauteng 56,452 2,200 623 54,252 1%KwaZulu-Natal 48,619 11,562 3,145 37,057 7%

Limpopo 68,822 21,264 8,182 47,558 12%

Mpumalanga 68,822 9,000 11,260 59,822 16%

Northern Cape 72,395 14,986 10,710 57,409 15%

North West 64,973 12,569 13,151 52,404 20%

Western Cape 56,129 1,393 1,392 54,736 3%

Total 564,574 97,972 62,515 466,602 11%

DEPARTMENTAL AGENCIES TRANSFERS (SUBSIDIES)

An amount of R259 million (27% ) has been spent as at the

end of June 2012

Payments to Heritage Institutions, Libraries are effected

monthly and to Arts Institutions three times a year (i.e.

April, August and December). No over or under

expenditure is anticipated by March 2013

DEPARTMENTAL AGENCIES TRANSFERS CAP (CAPITAL WORKS)

An amount of R42 million (9%) has been spent at the end of June 2012

This expenditure item relates to maintenance, upgrade and

refurbishment of the Department’s Museums and Libraries as well as the

construction of Legacy Projects through the DPW

The Department has recently received approval from the National

Treasury to transfer directly to the Playhouses, National Library of SA

and Iziko Museums of Cape Town an amount of R140 million for Capital

Works Projects. Expenditure on this economic classification will

therefore accelerate in the second quarter of the financial year

NON PROFIT INSTITUTIONS

This expenditure relates to subsidies to Business Arts South

Africa (BASA), Blind SA and Engelenburg House Art

Collection

An amount of R3,7 million (29%) has been spent by the end

of June 2012. This is due to the fact that Business Arts

South Africa (BASA) receives a third of its allocation in April.

No over or under expenditure is anticipated by March 2013

HOUSEHOLDS An amount of R16 million (18%) has been spent by the end of June

2012

This expenditure item relates to all the financial assistance projects that

the Department funds during the financial year. Treasury approval has

been received to fund the final IIC projects to an amount of R8,2 million

The leave gratuity to an amount of R125 thousands has been paid in

respect of capped and pro rata leave credit for officials who left the

Department

The detail of projects per Programme are as follows:

HOUSEHOLDS(LEAVE GRATUITY DETAIL)

Programme Name of Official Amount Paid Reason

R’000Nat Lang Services

Marais CM 47 Retired

Heritage Promotion

Makhema SPM 13 Resigned

Nat-Archives & Lib. Services

Mathole MP 65 Retired

TOTAL 125

HOUSEHOLDS (CONT)

Project Name Contract Amount

1st Tranche

2nd Tranche

Balance

Programme 2 (Performing Arts) R’000 R’000 R’000Buyelekhaya Music Festival 500 500 - -Technical Equipment (Tshego) 340 340 - -

Arts Access 130 130 - -DAC Youth Month (NYDA) 500 350 - 150Artist in School 90 90 - -National Arts Festival Development Programme 3,000 2,000 - 1,000Total 4,560 3,410 - 1,150

HOUSEHOLDS (CONT)


1st Tranche

2nd Tranche

Balance

Programme 3 (Nat Language Services) R’000 R’000 R’000Bursary (University of Limpopo) 800 800 - -Bursary (University of SA) 800 800 - -Bursary (University of Johannesburg) 800 800 - -Bursary (University of Zululand) 800 800 - -S/Ben: Leave Gratuity (Once off R47 thousand)

Total 3,200 3,200 - -

HOUSEHOLDS (CONT)


1st Tranche

2nd Tranche

Balance

Programme 4 (Cultural Development) R’000 R’000 R’000 R’000Disney on Ice Productions 5,000 4,000 - 1,000Elelwani Project 400 320 - 80Africa Day Celebration 2,000 1,500 - 500SA Chapter of U-40 Africa 70 70 - -Somafco 500 500 - -Script 2 Screen Indigineous Lang Film Development 1,000 800 - 200Eco Design 1,000 700 - 300Total 9,970 7,890 - 2,080

HOUSEHOLDS (CONT)


1st Tranche

2nd Tranche

Balance

Programme 5 (Heritage Promotion) R’000 R’000 R’000 R’000Voortrekker Monument 900 900 - -Liberation Heritage 600 350 - 250Bursary Heritage Professionals (University of Cape Town) 420 200 - 220S/Ben: Leave Gratuity (Once off R13 thousand)Total 1,920 1,450 - 470

CAPITAL ASSETS (MACHINERY AND EQUIPMENT)

The expenditure was R1,1 million (17%) by the end of June 2012

This budget relates to the purchasing of machinery and equipment including the ICT equipment

To stimulate the spending in this economic classification, a Commitment Register has been developed for all Programmes. This budget will be centralized to Programme 1 for monitoring purposes

EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS

PROGRAMME 1OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability

INDICATOR 1ST QUARTER TARGET

PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

% of successfully attained targets

60% 47% of first quarter targets fully achieved, 38% targets partially achieved and 15% of target not started

Performance in 1st quarter is normally slow due to processes for implementation still being conceptualized and put in place.

The above unpacks the overall first quarter performance of the department.

Annual review of the organisational structure in line with the departmental strategy.

Approval of the micro structure.

Minister approved the macro structure on 8 June 2012. Consultation with line managers re: development of the micro structure.

Delays in consultation process with organised labour.




% Vacancy Rate to approved structure.

Advertising of critical vacancies (phase 1). Implementation of the retention policy and vacancy management plan.

4 DDG posts advertised in the 1st quarter. Approval and implementation of Retention Policy.

Vacancy management plan will be finalised in the 2nd quarter.

% Females Employed at SMS Level.

43% Current female representativity at SMS level is 41.7%

Advertising of DDG posts only took place in the 1st quarter.

% PWD employed

1.5% Current PWD employed: 1.6%




% of Capital Works budget spent to upgrade Public Entity facilities

25% of budget spent

8% of R482,950,000 processed.

Delays in finalising the 2012/13 capital works budget. It is envisaged that outstanding transfers will be effected as soon as National Treasury approves the increase of the main appropriations.

Number of Izimbizo arranged annually

6 Izimbizo 3 Izimbizo arranged (Minister’s Budget Vote Breakfast, Geographical Names Workshop & Youth Day Imbizo)

% of Social Cohesion strategy implemented.

Consult national intergovernmental structures on strategy.

Draft strategy developed and presented to Social Cluster and G&A Cluster. Approved by Cabinet on 13 June 2012.

PROGRAMME 2: PERFORMING ARTS OBJECTIVE: To promote arts & culture in SA and mainstream its role in social development

INDICATOR 1ST QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of Cultural programmes supported

Submission and approval of 2 Cultural Events

Achieved. 2 Cultural Events were supported and implemented (North West and Eastern Cape)

Community Arts Centres’ Audit Report

Submission for approval to appoint service provider (to conduct the Audit)

Submission has been drafted to appoint the Service provider

TORs had to be strengthened and have clear Outcomes. Advertisements to be done in 2nd Quarter

Number of programmes targeting Vulnerable groups

Submission approval for Youth Month plans.

Departmental Youth Month Programme was implemented in partnership with NYDA.

The following activities were undertaken; 1) My Historical Educational – 8/6/12; National Youth Day – 16/6/12 and Departmental Youth Imbizo on 23 June 2012

PROGRAMME 3: NATIONAL LANGUAGE SERVICE OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.



Proportion of functional translation and editing as per clients request

Receipt, assessment and further processing of documents to be translated and/or edited

Achieved. English: 43 documents received and completed; Afrikaans: 24 documents received and completed; Foreign Languages: 139 documents received and completed. African languages: 85 documents received and completed: IsiNdebele 8; isiSwati 7; isiXhosa 11; isiZulu 11; Sepedi 10; Sesotho 12; Setswana 8; Tshivenda 10; Xitsonga 8.

Promulgation of the SA Language Practitioners' Council (SALPC) Act

Drafted Ministerial submission and Cabinet memo to introduce SALPC Bill to Cabinet

Achieved. Ministerial submission and Cabinet Memo to introduce SALPC Bill to Cabinet done.

PROGRAMME 3: NATIONAL LANGUAGE SERVICE cont.OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.

INDICATOR 1ST QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of Terminologies developed per domain

873 terminologies developed - Arts and Culture

Achieved. 1 629 Arts & Culture terminologies were finalised during the period under review.

2 898 terminologies developed - Human, Social, Economic & Management Sciences (HSEMS)

Achieved. 3 000 HSEMS terminologies were finalised during the period under review.

926 terminologies developed - Mathematics

Achieved. 978 Mathematics terminologies were finalised during the period under review.

1 491 terminologies developed - Life Orientation

Achieved. 1 527 Life Orientation terminologies were finalised in the 1st quarter.

1 400 terminologies developed - Election Terms

Achieved. 1 618 Election Terms were finalised during the period under review.

PROGRAMME 4: CULTURAL DEVELOPMENT OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector



Signing of Continental Multilateral Treaty (Charter for African Cultural Renaissance)

Promotion and popularization of the Charter nationally for endorsement and commitment towards implementation

Achieved. The Minister signed the Charter during Africa Day celebrations – 25/5/12. Activities for promotion and popularization were: Africa Day Expo; Booklets distribution in the Visual Arts Exhibition from the SADC region Paper presented in the Africa Diaspora Summit

Implementation of the South Africa -French Seasons

Launch of the South Africa - French Seasons and cultural activities in SA

Achieved. The media launch of the South Africa -French Season took place in May 2012 and the first activities took place at the Grahamstown Arts Festival

Implementation of Phase 2 of the Rock Art Project

Implementation of Rock Art Project phase 2 and review phase 1

Achieved. Phase 1 reviewed. Implementation of phase 2 included International Travelling Exhibition to Botswana and Makgabeng training project in Limpopo

PROGRAMME 4: CULTURAL DEVELOPMENT

OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector



Number of partnerships supported and implemented in the Cultural Industries

Consulting stakeholders and creating partnerships on National Book Week

Partnerships created with publishers who have donated over R100 000. 00 worth of books.

Number of Film Co-production Treaties signed

Finalise the negotiation with relevant country

Signed a Treaty with Ireland on the 21st May 2012 in Cannes, France.

PROGRAMME 5

OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity



100% Implementation of the of the national database on living heritage

Submission of the ICH Management Report

The project is completed. The Service Provider is busy printing the final report. The DAC will host the ICH website

Number of policies/ legislative instruments developed and/or reviewed to achgieve the objective

First draft of the costing of the Underwater Heritage Policy drafted

First draft of policy costing done by June 30

Heritage Human Resoufrce Strategy costed, approved and implemented

First draft of policy costing done by June

Research towards costing of policies more extensive than expected

PROGRAMME 5

OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity



Consolidation of research reports for the National Museums Policy

Only the Literature Review Reports were done

Late approval of budget.

Number of heritage institutions established

30% Site Clearance work completed Approval of the Sarah Bartman Centre of Remembrance working drawings

No physical site clearence work was done, only provisional site clearance was issued. Working drawings have been approved.

There was no site clearence certificate and that delayed the start of the physical work.

PROGRAMME 5OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity



Number of government gazette publications on standardized geographical names

One (1) Government Gazette publication by 30 June 2012

On 11 May 2012 the Government Gazette of approved geographical names was published. It was made of names that were announced for proposed change during the State of the Nation Address.

Number of bursaries awarded

30 Bursarie to be awarded

Achieved. 31 Bursaries were awarded.

Number of national flags and flag poles installed in schools

1000 National flags and flag poles installed in schools

No flag was installed. No service provider appointed

Tender adjudication process is underway to appoint the service providers. The sorting of the received bids took longer than anticipated

PROGRAMME 5OBJECTIVE: Preserve and promote cultural heritage through the commemoration and celebration of historic and national days as well as the popularisation of national symbols



Number of national symbols exhibitions and workshops held

2 workshops on national symbols held

No workshop with the targeted audience.

Dates for workshops with desired audience were confirmed for the first 2 weeks of July which falls under a different quarter.

Number of National Orders Award Ceremonies Co-hosted

Co-Host 1Annual National Orders award ceremony

Achieved. One National Orders Award Ceremony was hosted on the 27th of April 2012.

PROGRAMME 6OBJECTIVE: Archives and record management



Proportion of archival records accessed and consulted

100 percent (%) of requested records provided

Achieved (100%)

100% of requested records provided (7853 records in total)

Number of Library material purchased

25 000 library material purchased

Achieved (100%)

31 411 items purchased for the quarter.

Number of Oral history projects conducted

Planning for oral history project

Achieved (100%)

Planning for the second Phase of the oral History Project on Prince Africa Zulu started in February 2012. Training project on Oral History in the Free State schools started during the First term where schools to participate were identified.

PROGRAMME 6

OBJECTIVE: Archives and record management



Number of outreach programmes implemented

1 Archives awareness week

Achieved. Archives Awareness week was hosted between 8-12 May 2012. Approximately 1200 people attended, which included school learners, members of the public, researchers, registry and records managers in different government departments

No. of Oral History Conferences organized

Planning for Oral History Conference

Achieved. 4 Meetings held with LOC in Mangauang to discuss logistics for the implementation at the Annual Oral History Conference.

PROGRAMME 6OBJECTIVE: Archives and record management



Functional NAAIRS system

Target according to the cost analysis provided by SITA

Partially Achieved (1)(0-25%)

Total project status = 23 % The SITA project team to complete the necessary documentation for the Blueprint stage. Resources to be available for the work sessions.

Amended Bill submitted to State Law Advisor, Minister, and MINMEC & TIC

Achieved (100%)

Bill amended and submitted to State Law Advisor. Precertification opinion received from State Law Advisor on 12/6/2012. MINMEC and TIC briefed, March 2012.

THANK YOU

2012/13 1 st quarter expenditure report and performance review 18 september 2012

Documents

quarter performance

performance review18

library service209

quarter expenditure

key indicators

sibusiso xabadirectorgeneral

chart1000comparative

actual expenditure521