2011 - UNDP/UNFPA/UNOPS

Renewed focus/commitment to joint procurement

•Leverage joint volume to lower purchase costs

•Reduce administrative costs and avoid duplication

•Gain efficiencies and strengthen procurement practices

Presented by:

Dominic Grace, DirectorProcurement Support Office, UNDP

Eric Dupont, ChiefProcurement Services Branch, UNFPA

September 12, 2013

Joint Procurement Activities

1

Joint Procurement Initiatives: Completed

2

Participants Commodity/service Annual value (est.)

Benefits gained

UNDP / UNFPA / UNOPS • Cargo Insurance $2.5m $1.89m annual savings

UNDP / UNFPA / UNICEF • Medical/Health Insurance $1.20m annual savings

Various • Satellite Communications (VSAT)

$20m 45% cost reduction

UNFPA/UNICEF • Hospital Equipment $3.7m Competition Duplication Efficiency

Various Expansion of UN Web Buy:•Ongoing vehicle LTAs•> 200 trucks and busses•Solar energy products

─ • Savings of $25m annually Duplication Efficiency

Various • Cloud Services $12m 60% Cost reduction

UNDP / UNFPA • Census / Election Materials $5m Efficiency Duplication

Various • Cross-buying from LTAs (piggy-backing)

─ > $433k annual savings Efficiency Duplication

UNDP / UNFPA / UNICEF / UNOPS

• Sea Freight• Air Freight

• Cost avoidance of $12m Efficiency

Various • e-Tendering System $50k • Product standardization• Fixed fee for product

3

Participants Commodity/service Benefits gained

UNDP / UNFPA / UNOPS • Policies developed to enable cross-buying from LTAs

Efficiency Process simplification Speed

Various • Supplier Code of Conduct • Standards set• Best practice adopted

Various • Harmonization Project – Phase I• Common glossary of terms• Common guidelines for procurement at country

level• Training Tools

• Strengthened standardized practices across UN

• Standardized tools and guidelines

UNDP / UNFPA / UNICEF / UNOPS

• Implementation of UN model framework for vendor sanctions

• Standardized approach Vendor Risk Management

Various • UN Global Marketplace (UNGM)• Vendor Registration Reform Project

Speed Efficiency Transparency Costs Vendor Risk Management

Joint Procurement Harmonization Initiatives: Completed

4

Joint Procurement Initiatives: Current

Lead agency Commodity Annual value (est.) Goals

UNOPS • Carbon offset certificates (CER) joint procurement

$50k Duplication•Assure supply Eligible projects Costs

UNOPS Travel and Visa services $8m Efficiency Duplication Costs

UNOPS Office Products $4m • Strengthen and standardize practices Costs Sustainable products

UNFPA Harmonization Project Phase 2 ─ • Promote implementation of guidelines on Procurement at the Country Level

• Revise Procurement Practitioner‘s Handbook • Assess feasibility of harmonizing standard

procurement documents

UNDP Inter-Agency Task Team on Sustainable Procurement in Health Care

─ • Set standards• Environmental criteria for specifications and

evaluation• Influence / Advocate

UNDP Motor Vehicles Project Phase 2 $300m • Focus on further consolidating and standardizing of vehicle models to reduce costs by 10-20%

2011 - UNDP/UNFPA/UNOPS

Renewed focus/commitment to joint procurement

•Leverage joint volume to lower purchase costs

•Reduce administrative costs and avoid duplication

•Gain efficiencies and strengthen procurement practices

Presented by:

Dominic Grace, DirectorProcurement Support Office, UNDP

Eric Dupont, ChiefProcurement Services Branch, UNFPA

September 12, 2013

Joint Procurement Activities

5

6

Harmonization Working Group – HLCM PN

Background:

-Procurement-related activities specified in action plan of QCPR

-…and addressed in HLCM strategic plan and result framework

-HLCM working group on harmonization aligned with priorities and outputs of QCPR action plan

-Phase 1 now completed. Phase 2 will start very soon

7

Harmonization Working Group – HLCM PN

Phase 1 - Deliverables:

-Revised Guidelines for Common UN Procurement at the Country Level including an extended set of practical tools

-Field support missions to countries to assess country outcomes and identify best practices

-Extensive training material on UN cooperation

-Worked with UN organisations to include UN cooperation material in training courses

-Facilitated UNSSC training on common UN procurement, delivering training to over 120 UN staff

8

Harmonization Working Group – HLCM PN

Phase 1 - Deliverables (continued):

-Standardized table of contents for UN procurement manuals

-Developed a Common UN Glossary of procurement-related Terms

-Comparative review of procurement review committees

-Piloted implementation of a new way of presenting the UN Procurement Practitioner‘s Handbook and Guidelines for Common UN Procurement at the Country Level (website, iPhone & Android App, E-Book)

-List of priority actions that, if implemented by UN agencies, would enable collaborative procurement

Harmonization Working Group – HLCM PN(baseline – end 2011)

Include 2 slides on status of implementation

 

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

Harmonization Working Group – HLCM PN( Sept 2012)

 

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

Harmonization Working Group – HLCM PN(Sept 2013)

 

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

12

Harmonization Working Group – HLCM PN

Phase 2 plan:

-Scale-up roll out of the country guidelines

-Assess countries that have been trained to use these guidelines

-Train additional countries for the use of the guidelines

-Assess feasibility of harmonising standard procurement documents