2010session2
DESCRIPTION
ddaTRANSCRIPT
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CO4001 – Data Analysis
Modelling 2Charts, Text Box and Multiple worksheets
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Data Handling
• Database– Record keeping– Add, delete, edit, select, sort– Avoid duplication of data
• Enter once• Store in one place• Use in many ways and places
• Spreadsheet– Algorithms (calculations, look-up, functions)– Primarily numeric data – Option to present results graphically
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Spreadsheet
• Problem definition• Model
– Constants– Variables– Parameters
• Process model– Formulae– Functions
• Human-Computer Interface– Data entry and validation– Results– Automation
What many people find difficult
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Method
• Design spreadsheet• Testing
– Right answers when input variables change?– Is format OK?
• Set input cells to initialised state and cursor to ‘home’• Protection
– Unlock input cells then activate protection• Last check
– Is it suitable for the user’s skill level?– Does it meet the user’s requirement?
• Save spreadsheet
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Data
• Variable– Value changes frequently
• Constant– Value NEVER changes (e.g. number of days in a week)
• Parameter– Value chosen for particular use of the spreadsheet (e.g. today’s
date, number of people present)
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Table versus Chart?
• A chart often presents information more clearly
Jan Feb Mar Apr May Jun Total
John 80 82 85 75 80 90 492
George 30 35 38 25 40 43 211
Sue 50 54 58 43 55 61 321
Sally 48 51 55 60 61 63 338
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Task 1 Table versus Chart?
• Who has highest total sales? Who has lowest sales in March?• Who has highest sales in June? What is % share of total sales?
Jan Feb Mar Apr May Jun Total
John 80 82 85 75 80 90 492
George 30 35 38 25 40 43 211
Sue 50 54 58 43 55 91 321
Sally 48 51 55 60 61 63 338
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Who has highest total sales?
Total sales
0
100
200
300
400
500
600
John George Sue Sally
personnel
pro
du
ct
Total
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Who has lowest sales in March?(rows in legend)
0 20 40 60 80 100
Jan
Feb
Mar
Apr
May
Jun
Sally
Sue
George
John
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Who has lowest sales in March?(columns in legend)
0 20 40 60 80 100
John
George
Sue
Sally
Jun
May
Apr
Mar
Feb
Jan
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Who has lowest sales in March?(stacked bar chart)
0%10%20%30%40%50%60%70%80%90%
100%
Jan Feb Mar Apr May Jun
Sally
Sue
George
John
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What is % share of total sales?
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“Horses for Courses” – choosing chart type
Sales
0
20
40
60
80
100
Jan Feb Mar Apr May Jun
1998
Un
its
x 1
,00
0John
George
Sue
Sally
Sales
John36%
George15%
Sue24%
Sally25%
0
50
100
150
200
250
300
Jan Feb Mar Apr May Jun
Sally
Sue
George
John
Each person’s ‘share of the cake’
What has each person contributed to the total, month by month ?
How do people compare, over time ?
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Create a column chart
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Column chart
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Chart Layout - Title and Axis labels
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Switch data – row to column
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Change style of chart
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Move chart to a chart sheet
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Name sheets
To improve the design of your spreadsheet give sheets meaningful names rather than sheet1 sheet2 etc
Click on sheet tab
Select Rename
Type new name
e.g. ToyData
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Change the chart type – Column to Bar
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Lies, Damn Lies, Statistics … and Charts
• Scales can make the chart present a misleading view
Not Really
1000 1001 1002 1003 1004 1005
0
200
400
600
800
1000
1200
2000 2001 2002 2003 2004 2005
Year
Pri
ce
Big Trend?
10001001
10021003
10041005
997998999
1000100110021003100410051006
2000 2001 2002 2003 2004 2005
Year
Pri
ce
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Text box to describe chart
In your assessment a text box containing justification for choice of chart is required
Move to required named sheet
Click Insert Text Box
Hairline appears drag and daw required bovx in required position
Enter text
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Multiple worksheets
In your assessment worksheets need to be named and linked
If data on toys on ToyData sheet and analysis to be on ToyAnalysis sheet
Move to ToyAnalysis sheet enter =AVERAGE(click on ToyData sheet, click list of toys required i.e. B4 to D4 close bracket)enter
=AVERAGE(ToyData!B4:D4) appears on ToyAnalysis sheet
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Workshop
• Exercise 2.1 – Toys charts• Exercise 2.2 – Deliveries chart and text box• Exercise 2.3 – Ratio Analysis and multiple worksheets• Exercise 2.4 – Cars charts• Exercise 2.5 – Accounts charts