2010 july vicm board report

Victory

Inner-city Ministries

Board of Directors Meeting July 2010

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Agenda for July 17, 2010 VICM Board of Directors Meeting

Pre-meeting: Review of reports and documents

11:30-11:35 – Prayer, introduction – Chairman Bird

11:35-11:45 – Approval of reports – Questions or clarifications

11:45-12:15 – Break for Lunch and informal discussion

12:15-12:45 – Discussion of VICM policy and procedures

Goal: Adoption and implementation of clear policies

• Establishing a VICM “policy book”

• Adoption of policies recommended by the Governance Committee

12:45-2:00 – Discussion of Direction: Where do we go from here?

Goal: Clarity as we move forward; clear strategy, understanding and agreement on where we are

going. (This will involve several different issues, but since they are connected, we will discuss

them together.)

• Are we going to let our current VVS location go?

• Are we going to “turn over” some assets and operations to VCDC?

• Are we going to focus on stabilizing Indianapolis or move towards other cities?

• Is buying a building what we should do?

2:00- 2:30 - Break: Visit potential new location on 10th St.(?)

2:30- 3:00 – VICM Budget review and approval

Goal: A budget that makes sense, gives us some spending priorities, and allows flexibility.

• Are we changing any of our priorities or direction? If we are, this will change our

budget.

• Are we giving the E.D. and treasurer clear, understandable direction?

• How much support should we plan on continuing to give to Victory Chapel and

VCDC?

3:00-3:20 – Marcos Garcia: Verbal report from the Spanish Church

3:20-3:30 – Break

3:30-4:30 – Discussion of Missionary policy

Goal: A clear policy of what we require from a “missionary” with VICM and what they should

expect from us.

4:30-5:00 – Wrap up time: Resolutions from any previous discussion, unfinished business.

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Victory Inner-city Ministries

Executive Director’s

Report

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Victory Inner-city Ministries, Inc. The Report of the Executive Director

To The Board of Directors June 16, 2010 Dear Fellow Board Members:

Thank you for your support for the mission and vision of Victory Inner-city Ministries. Our mission remains clear – to plant thriving, diverse churches in the inner cities of our nation. The vision of making Christ visible among the urban poor continues to develop. Our strategy of building substantive relationships and partnerships to accomplish this Kingdom work is taking shape. These past six months have been full of travel, promotion, organizational changes and building the “systems” that will move our goals forward. This has been a time of building and shaping, and there is much to be thankful for.

The Overall Ministry

We are well on the way to redefining the focus of our organization. The shift from being an inner city ministry to planting inner city ministries among the urban poor is a large one. The work of recruiting, training, and launching ministry teams to establish vibrant, outreach-oriented, Christ-centered, communities of faith in 50 largest cities of the U.S is monumental, and it will not happen overnight. Building partnerships and cooperation with others of the same mind is challenging. Overcoming the entrenched mindset, “If it’s not our thing, it’s not a thing” is going to take time. I believe that we are on the right road; however, I don’t know how long that road will be. I believe that time and eternity will prove that we are doing the right things. This is not just about strategies; this is about souls – people who are going to spend forever somewhere. We must never lose sight of that all-important mission.

There is a lot of ground-work left to lay before we are ready to launch any future endeavors. We are setting precedent for the future, and it is important that we get this right. There is also the issue of sustainability. We should be thinking long and hard about making what we already have more sustainable before we launch any new cities.

We are at a cross roads, and I am looking to you, the Board of Directors, for direction. Should we focus right now on building Indianapolis and Victory Acres as a base for our future? Should we back off of our Detroit timeline to allow for resources to grow our existing ministry, or should we forge ahead with new works in other places? Should we change our planting model from trying to get a large team of 12-20 to move to the city, in favor of a smaller ministry team that would not require as many resources? Some have expressed a desire to move more quickly towards planting in other cities, while others have expressed reservations about “being spread too thin.” We need a vigorous debate on the issues and engagement from all of you as Board members. Please come to the meeting prepared to debate this issue.

Direction is a function of discernment, and I would ask that we pray for God’s guidance as we prepare for this meeting.


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Victory Chapel

The VICM BOD clarification as to my role at Victory Chapel has been helpful for me personally. I appreciate Bro. Gibson, pray for him regularly, and seek to encourage and support him and his family. I have limited my involvement to “cheerleading,” visiting occasionally to encourage and crisis management (of which there have been none.) I have also had several conversations regarding working together to obtain a building and how that might happen.

The Spanish Church

The Spanish congregation has expressed their desire to have their own building and have mentioned that often as a goal. They are raising money towards that end. Victory Chapel and IES are considering sharing the same building.

The Stranger Project

2122 N. Gent St. – Owned by VICM, occupied by Aleks and Lynette Gifford. They are currently renting to own with roughly $13,000 left to pay.

219 N. Oakland St. – Owned by VICM, occupied by Sam and Rebecca Stratton, housing provided through VICM for their work as youth pastor with Victory Chapel. This should be reevaluated at some point. Since they are in effect, working for/with Victory Chapel but being “paid” by VICM.

58 S. Oxford (south half) – partially renovated, owned by Cassandra Norris. Cassie will live on one side and Jennifer King on the other side when it is finished. Tonn and Blank, a commercial contractor, is currently working on securing the money, materials, and labor to finish this project as a community outreach project. This is privately owned, and VICM has limited our involvement in this project to volunteer teams.

I would recommend that the Stranger Project with all of its current assets be transferred to the new VCDC for further development at whatever point the CDC is operational. It would provide some assets and immediate source of income for the new CDC.

Victory Village Shoppe

VVS is not making progress. We renewed the lease through August 2010. We received $15,000 for the second year of the five year commitment from Richard M. Fairbanks Foundation. Peter Casalino is doing his best to make things go, but the time that he is able to spend working there is not enough to make the difference.

I am recommending that we do not renew the lease at the current location when it expires in August.

While we have had occasional fluctuations, expenses continue to hold steady around $2,000 per month. Sales numbers for VVS continue to run on average $500. We have had months closer to $900, but that is not a trend and the latest numbers indicate that we are not making progress.

We currently have about $3,900 in the Shoppe account. Roughly $3,500 of the $8,000 subsidy promised VICM has been delivered.

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There is not enough of Peter to go around. He is not able to dedicate his life to VVS for the meager $500 per month that VVS is able to pay him. He has been forced to make some very hard decisions, and a lot of things have fallen through the cracks.

It is his opinion and mine that VVS as we have known it should be discontinued at the end of this grant cycle (September 2010) when the current lease expires. We should start the effort immediately to salvage the grant and the aspects of VVS that are valuable to our community of faith.

VVS as a place where people come together to work, to learn, to be together with Christian people should continue in some form. The question is what should that look like? Perhaps we could use a smaller, residential work space with less overhead but with the same opportunity to get together and to work. Our Job’s for Life program could train people for work. If we can continue the grant in the new location, a lot more of the $15,000 per year could be put into the development of small and micro enterprises instead of into rent and utilities.

I have mixed feelings about losing the location at 3229 E. 10th St.

• We have put a lot of work into that building.

• We have built a reputation in the neighborhood, and a lot of people know the work we’ve done

• There are some good things coming along the 10th Street corridor in the next two years.

• There are many opportunities that we have not fully developed because of a lack of time, leadership, or funding.

• We have been able to do a great deal of ministry from this location. People regularly walk into our Shoppe that would not walk into our Church building. If we are not there in the neighborhood six days out of the week, then will we lose these opportunities?

The other side of that equation is: What would we be doing with the time, money, and energy if we were not devoting those things to VVS? Is there a piece of what we are doing at VVS currently that could be preserved without all of the overhead, money, and labor commitment?

With our current financial situation, we are not able to pay Peter enough so that he can be full time. With a family to raise, he cannot put in much more time than he is currently putting in without more than $500 per month in pay. Without more time and input, I think that it is impossible for us to see any change for the better in terms of overall sustainability. The bottom line is that without a major commitment of time and resources, we cannot continue VVS as it is. With the continuing dismal sales numbers, it is our opinion that we should go “back to the drawing board” to find ways to keep the best of VVS alive. The aspects of VVS that are the most valuable:

• A public place of witness to unbelievers

• A place to work together and be together as a church

• A place for discipleship to teach work skills as well as life skills

• A valuable point of connection with our neighborhood, its people, and its various institutions

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Much of this cannot be quantified in dollars and cents. It is the very real intangibles that have made this piece of our ministry so important for the past few years. I don’t think we have failed, but I do think that we have learned enough to know that we need to take a close look at our direction for the future. We would like to recommend that the best of VVS be preserved in a new location and that VICM help VCDC to be able to acquire a permanent location (see the VCDC report for more details.)

Victory Community Development Corporation

The CDC Board of Directors has met, organized, and is currently working on developing its plan for the future.

The CDC will hopefully become a tool for securing grants and doing work in the area of community development that will further our mission of “Making Christ visible.” The CDC will primarily be an outreach Victory Chapel and will be tied to the work of the local congregation rather than to the regional/national ministry of VICM.

Victory Acres

Our family moving to Victory Acres has been beneficial both to the farm and to our family. Having our “boots on the ground” has given us a new perspective and it has given the farm a fresh dose of leadership and vision. We must continue to develop the farm as a place (that is a long-term goal.) However, we must continue this development with an eye towards using the farm as a resource for ministry. It has significant income potential for the ministry, which could be very helpful to our overall ministry budget in the future. It also has significant ministry potential as a place of hospitality where we can work with people, develop urban leadership, and provide a retreat for beleaguered inner city missionaries who need to get away from the pressures of the city for a while.

Donations and Giving

Giving during this past six months General fund giving (minus matching fund donations) was down 13% for the same period a year ago. However, counting the matching fund donations, giving was up 13% during that same period. Overall income was up 4% from the same period a year ago. (As of April 2010)

For more donation and giving information, examine the Treasurer’s Report. (The final report for January- June 2010 will be available at the July meeting.)

Promotion

I had several goals for the past six months which I proposed as benchmarks. Here is how

we are doing: • I spoke and/or represented the ministry in 56 services and/or events during the past six

months. My goal for the coming six months is 50. • Reconciled sang in 11 services in the last six months. Our goal for this coming six

months is twelve services.

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• We failed to complete the book project on time. However, the projected completion date for the manuscript is October 2010.

• We mailed three issues of Victory News during the past six months. Victory News has been very well received. One issue introduced our new Keystone Urban Institute. Jeremy Baker has helped us to get our tardy issue finished. We must stay in front of people, and this is one way that we can do that.

• Our website has added more material, but we still need to do more to keep our story and message in front of people online. We have a goal of updating this material in the next six months.

• We spent some time and money developing a video that will be used on our website and in DVD format to promote the concept of city ministry in general and to recruit city missionaries for the future. We plan to finish a series of 5 short videos.

Board Governance and Development

We welcome three new Board Members as a result of our Board development efforts – Rick Jones, Ruth Shaw, and Dr. Michael Williams. Board development will continue to be a process rather than an event. We should continually identify specific people that we think would be good for our Board. We will continue to develop the relationship with this “pool” of candidates for the Board of Directors, so that we will have a strong group of people who care deeply for this ministry and would be ready for Board service if called upon.

These are the people we should be developing and recruiting for Board service at VICM. Here are my current top 20 picks for our Board in the future: Rating = Skills=S VICM Relationship x Skill Level Knowledge=K

Money = $ Influence/connections = I

Marc Dodrill 70 K,I John Whiteman 63 K,S Jeremy Baker 54 S,K Duncan Prior 48 S,K Gabe Norris 45 S,K Andrew Durst 42 S,K Dan York 42 K,S Steve Heskett, Jr. 40 K,I Danny Flowers 40 S,K Maurice Roll 35 K,S Joe Reimann 35 S,K Dean Hirschy 30 S,K Greg Rose 25 S,K Lenonard Sankey 20 I,K Wayne Zwicky 18 K,S Gary Ickes 15 S,I Mike Avery 15 I,K Brian Line 14 S,K Dennis Joslin 12 K,I Joel Wegner 10 S,K

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Personal Goals

My philosophy on goals has not changed: “Put the big rocks in first.” Because time is limited, making time first for the things that are most important must be a priority. Here is how I’m progressing.

• To love God and to be His child

o To continue to develop my personal relationship with God through periodic

personal prayer retreats, weekly Sabbath time, and daily spiritual disciplines. Progress: Two “days of prayer” and reflection in the last six months, a weekly

Sabbath Day which I have kept sporadically. o To leave enough margins in my life so that I may listen carefully to His leading as

it relates to this ministry and my life. Progress: I spent time at Victory Acres working and reflecting; this has helped me greatly with my “margins.”

• To develop my relationship with my family o I don’t plan to take trips that exclude my family. We are working on creative

ways of traveling together that will allow them to be a part of wherever I go and whatever I do.

Progress: My family has been able to travel with me on all extended trips. Victory Acres has given us a lot more opportunities to work together as a family. o I plan to keep my family at the core of my ministry experiences. If that means

saying no to some opportunities, then so be it. My wife and my children are my primary, earthly responsibility. Only as I feed and shepherd them, will we have anything to give to others.

Progress: We continue to homeschool. This takes about 3 hours out of each day or 15 hours per week. God has blessed this time with our children. I also spend regular time talking and listening to them in the evenings, and we have family devotions together regularly.

• To develop our relationship with the ministry team o To plan periodic team ministry retreats for prayer and fellowship Progress: One VICM retreats and a regular monthly VICM community meeting have helped to draw us closer together as a ministry team. We have Monday VICM staff meetings. I also am in regular almost daily correspondence with the members of our Victory team. o To take time to talk and to listen to our team members. To take time to be

together in ways that will ultimately lead to a stronger, more vibrant team Progress: I write notes, call, and encourage our team members regularly. Let them know how much they are appreciated. We have a wonderful group with which to work, and I make sure that they know it. o To reach out to the future leaders, partners, and team members who will be

important to the city ministry movement in the future Progress: Spent quality time with both Joe Reimann, Gabe Norris, Duncan Prior at events that we attended together or at their homes. I talk with city ministry leaders on a monthly basis through the Intercity ministry teleconference we host each month.

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We had a follow up event to last year’s city summit meeting at IHC this year at IHC 2010. We had about 25 interested people in attendance.

• To develop the relationship with our supporting partners o To oversee the regular publication of Victory News Progress: We are improving and now have a better system for the future with Jeremy Baker helping us. Great feedback on our last issue. o To regularly travel, speak, and visit supporting churches Progress: While Andrea Gray has not been able to help us with scheduling as we had hoped, we are working together with the Fundraising Committee to improve things in this area. There was not much of a “break in the action” during these past 6 months. o To travel and speak at various missions conventions and events to share the work

of VICM Progress: Opportunities to speak continue to come in. We are scheduled at major events into the foreseeable future. o To give all partners regular updates on the ministry Progress: I have written several articles, but admittedly, I have not kept this up as well as I should. I do produce a thank you letter each month (or so) that updates our giving base. This letter goes out with each receipt. o To write articles for various publications and to finish our second book Progress: The book is still in process. I hit some snags, and it went on the shelf for a while. We will keep working on this. I have produced several articles and made these available to several editors (such as Larry Smith at the Revivalist.) o To schedule services to share the vision of VICM Progress: Things are very full on the future schedule. I don’t have a “break” for the foreseeable future. o To reach out to new potential partners Progress: Since moving to Victory Acres, this has gone on the back burner. Currently, we are willing to meet new partners if they come and find us. My focus has shifted to developing the relationship with our existing partners. We already have more of those than we are adequately “servicing.”

Conclusion I appreciate your input, encouragement and support for this work. By God’s grace, there

are brighter days ahead. I urge you to approach this meeting prayerfully. We will be

making some very important decisions that will affect many people’s lives. May God give us all His wisdom.

Ahead of our meeting, please take the time to review all reports and respond with any questions or comments you might have ahead of our meeting. We want to insure that we use the time we have together on July 17 as wisely as possible. Thank you for taking time, and I look forward to seeing you in July! Your brother,

Eric Himelick Executive Director

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Victory

Community Development Cooperation

Executive Director’s

Report

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The vision of VCDC is slowly taking shape. I have been learning over the past few months what we can do and what we only think we can do. Becoming an Executive Director has been a learning experience for me, and it continues to challenge me. I believe that this is a position that God has called me into, and I see myself working in this role for the foreseeable future. God has given me a vision for how I can use my gifts and ability to benefit the local Church and His Kingdom through the work of the CDC. Victory Village Shoppe continues to lose money, and we have not been able to change that trend. While we have had occasional fluctuations, expenses continue to hold steady around $2,000 per month. Sales numbers for VVS continue to run on average $500. We have had months closer to $900, but that is not a trend and the latest numbers indicate that we are not making progress. We currently have about $4000, in the Shoppe’s account. The Board agreed to subsidize the roughly $8,000 projected shortfall for the year, and roughly $3,500 of that pledge has been delivered so far. With the $4,500 subsidy still promised, we would be able to “survive” until the next infusion of capital from the Fairbanks grant. However, we are looking at the same scenario next year (unless things drastically change.) The bottom line is that some things have to change. There is not enough of me to go around. I am not able to dedicate my life to VVS for the $500 per month that VVS is paying me. I have had to make some very hard decisions to not pursue several opportunities and relationships that would have proven valuable to the CDC. It is my opinion that we should not seek to renew the lease at the end of this grant cycle (September 2010) when the current lease expires. We have begun efforts to save the Fairbanks grant if possible. We want to preserve the aspects of VVS that are valuable to our community of faith and our neighborhood. VVS, as a place where people come together to work, to learn, to be together with Christian people, should continue in some form. The question is what should that look like? We envision a smaller, residential work space with less overhead but with the same opportunity to get together and work. Our Job’s for Life program would continue to train people for work and for life. If we can continue the grant in the new location, a lot more of the $15,000 could be used in the development of micro enterprises instead of being spent on rent and utilities at our current location. We have been able to do a great deal of ministry from this location. People regularly walk into our Shoppe that would not walk into our Church building. If we are not there in the neighborhood six days out of the week, then will we lose these opportunities? We need to be sure that we don’t.


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The aspects of VVS that are the most valuable:

- A public place of witness to unbelievers - A place to work together and be together as a church - A place for discipleship to teach work skills as well as life skills - A valuable point of connection with our neighborhood, its people, and its

various institutions Much of this cannot be quantified in dollars and cents. It is the very real intangibles that have made this piece of our ministry so important for the past few years. I don’t think we have failed, but I do think that we have learned enough to know that we need to take a close look at our direction for the future. I believe that the future of VCDC is really just a matter of putting the pieces of the puzzle together, using effectively what God has given us. Everything we do will revolve around agriculture. We have empty lots in our neighborhood. We have the Victory Acres connection with expertise, a greenhouse and other resources. We have the need for good food in our neighborhood. We have a Summer Youth Program and Grant with an agricultural focus. We have a locally-owned grocery store interested in buying everything we can grow locally. We have people in need of jobs that could work with us. Putting all of these pieces together to form a CDC that will benefit our church and our neighborhood could be a full-time job. I hope to be able to be more involved than I have been so far. I would like to raise my own support as a missionary with VICM. Up to this point, I have been receiving a salary of $500 as manager of Victory Village Shoppe. However, under our new plan, that would come to an end when VVS closes. As VCDC is able to receive or administer grant funds and develop its enterprises, a portion of our personal support could also come from the work that we do. My goal is to be fully supported as a missionary with VICM and to be full-time with VCDC. I have to be able to support my family in order to give myself fully to this work. My concept for the “new VVS” would be to take products that our partners make or produce and sell them at places where people who would likely buy these items are already shopping such as area farmer’s markets, trade shows, and flea markets. A person could be employed to take all of our partner’s items to sell. We could also have an “online store” where people from outside the area could “shop.” Using this approach, we could eliminate most of our overhead costs as well as free up a lot of time. Essentially, VVS will become a “mobile shoppe.” The cost of going to these events and paying someone to man our booth would be much less costly than what we are currently doing. This will also free me up to focus on urban farming and working with our partners. Since much of the work that we are planning is both service-based and not as space-intensive, we don’t really need a commercial space (like our current shoppe) to do this work. We could acquire a house where we could do this work from the city’s land bank from approximately $2,500. We would have offices and training space at the nearby

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church location, but we could use the house for work. Without the cost of rent, we would be able to be much more flexible in our approach to working with people. We would not have to find someone to “man the shoppe” six days a week, and there could be a lot more resources put into helping people to help themselves. We could assist far more people this way, helping them to find existing employment opportunities as well as developing entrepreneurial opportunities. The two main enterprises of VCDC will continue to be Victory Village Shoppe (mobile and online) and Indy Urban Farm. While most of the people currently come to us at the Shoppe, we plan to move our operation of connecting with people into the neighborhood through developing community growing opportunities, individually owned service-based businesses, and mobile selling opportunities. The greatest way that VICM could help us and support our efforts in this transition is by funding the purchase of a house where we could do this work. The approximate cost of purchase is $2,500. Respectfully submitted, Peter Casalino, Jr.

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Treasurer’s Report

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Supporting Documents

& Appendix

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Victory Inner-city Ministries, Inc. Board of Directors

Title Name Address Occupation Term of Service

Chairman Dr. Mark Bird Cincinnati, OH Professor of Theology at God’s Bible College, Cincinnati, OH. Director of Adult Distance Education Programming

July 2003 - January 2012

Vice Chairman Roger Price Indianapolis, IN Stone Carver, Owner - R. G. Price & Sons, Indianapolis, IN

January 2005 - January 2011

Secretary Dr. Stephen Gibson Indianapolis, IN Pastor of Victory Chapel, Indianapolis, IN June 2007 - June 2011

Treasurer Daniel Boardman Sheridan, IN Owner - Culture Lighting, Indianapolis, IN July 2006 - June 2011

Member Dr. Mark Roark Indianapolis, IN Doctor of Optometry, Owner – Allisonville Eye Care

January 2005 - January 2012

Member Richard Jones St. Louis, MO Pastor of Faith Community Church (Crusaders), St. Louis, MO

January 2010 – January 2011

Member Ruth Shaw Indianapolis, IN Retired, Social service; Chairman of Indy Asset East Development


Member Dr. Michael Williams Westfield, IN Professor at Indiana Wesleyan University, Academic Dean at Union Bible College, Westfield, IN


Executive Director Eric Himelick Indianapolis, IN Executive Director of VICM Inception – Present

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General

Fund

AMOUNT SOURCE AMOUNT SOURCE Monthly

A. SALARIES FTE (0.00)

X Annual

Salary

Eric (Executive Director) 40 hrs 1 32000 $32,000 $26,000 Himelick Support $6,000 General Fund $ 500.00

Steve Gibson 1 15000 $15,000 $15,000 Gibson Support

Marcos Garcia 1 15000 $10,000 $6,000 Spanish Church

($500/month)

$4,000 General Fund $ 333.33

Peter Casalino, Jr. 20000 $20,000 $20,000 Casalino Support/VCDC $ -

$ -

Employees at Victory Acres 2 14000 $28,000 $28,000 Victory Acres CSA

Administrative Assistant 1 12400 $12,400 $10,000 King Support $2,400 General Fund $ 200.00

$0

Volunteers: 0 $0

$0

$0

$0

Other:

TOTAL SALARIES: $117,400 $105,000 $12,400 $ 1,033.33

B. EMPLOYEE-RELATED EXPENSES

(EREs):

FICA (10%) $5,600 $4,400 Appropriate fund $1,200 General Fund $ 100.00

State unemployment insurance $ -

Health insurance $ -

Workers' compensation $1,100 $800 Appropriate fund $300 General Fund $ 25.00

Disability insurance $ -

Vacation $ -

Sick leave $ -

Other $ -

TOTAL EREs: $6,700 $5,200 $1,500 $ 125.00

C. CONTRACTUAL SERVICES:

Evaluation and bookeeping services $200 $200 General Fund $ 33.33

$ -

VICTORY INNER-CITY MINISTRIES ANNUAL BUDGET 2009

0

TOTAL

VALUE:ITEM DESCRIPTION / CALCULATIONS

SPECIFIC FUND GENERAL FUND:

0

Frankenmuth Mutual

0

0

Once a year CPA overview

0

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General

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TOTAL



Other: $3,600 $3,600 Candace

TOTAL CONTRACTUAL SVCS: $3,800 $3,600 $200 $ 16.67

D. SPACE COSTS:

Office rent (monthly; by sq. ft., etc.) $9,000 $6,000 VC ($250/month) and IES

($250)

$3,000 General Fund $ 250.00

Other space

Other space

Custodial/maintenance $6,000 $6,000 Victory Acres $ -

Utilities $3,500 $3,500 Victory Acres/Himelick

Support

$1,200 General Fund $ 100.00

Donated space (other than above) $ -

Renovations $3,000 $3,000 Victory Acres $2,000 General Fund $ 166.67

Other:

TOTAL SPACE COSTS: $21,500 $18,500 $6,200 $ 516.67

E. EQUIPMENT: RENTAL, LEASE OR

PURCHASE

Office furniture (list):

Office equipment (list):

Other (list):

TOTAL EQUIPMENT: $0 $0 $0 $ -

F. SUPPLIES AND MATERIALS:

Office/desktop supplies $240 $240 General Fund $ 20.00

Copying supplies $300 $300 General Fund $ 25.00

Program-related supplies $7,200 $7,200 Victory Acres $ -

Program-related materials $ -

Other

TOTAL SUPPLIES/MATERIALS: $7,740 $7,200 $540 $ 45.00

G. TRAVEL

Local mileage for staff (__¢/mi x __

miles)

$11,500 $11,500 $ 958.33

Victory Acres

Rent for Candace to Englewood CDC

United Methodist Church $750 per month

Victory Acres

Victory Acres

Victory Acres Supplies

.585 per mile (or maximum allowed by the IRS)

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General

Fund


TOTAL



Out-of-area travel: Transportation,

lodging, meals, etc. (list):

$12,025 $12,025 General Fund 15 nights

($1125), 30 days of meals

($2100), and 15,000 miles

$ 1,002.08

Victory Acres Transportation $1,800 $900 Victory Acres for CSA $900 For Ministry to farm $ 75.00

Other travel

$1,000 $1,000 Victory Acres $ -

TOTAL TRAVEL: $26,325 $1,900 $24,425 $ 2,035.42

H. BUILDING COSTS:

Property $21,000 $18,000 VA CSA $3,000 General Fund for Trailer

purchase

$ 250.00

Materials

Other:

TOTAL BUILDING COSTS: $21,000 $18,000 $3,000 $ 250.00

I. OTHER EXPENSES:

Telephone (installation, monthly

service, long distance, etc.):

$2,400 $800 418-4520 Spanish

Church

$1,600 331-0119 and 506-3373 $ 133.33

Postage $4,000 $4,000 General Fund $ 333.33

Fire, theft, liability insurance $4,000 $2,000 Spanish Church, CDC,

and Victory Acres

$2,000 General Fund $ 166.67

Professional dues

Printing/copying costs $5,000 $5,000 General Fund $ 416.67

Subscriptions $500 General Fund $ 41.67

Publications, books, tapes, etc. $500 General Fund $ 41.67

Training expenses $500 $500 General Fund $ 41.67

Advertising and marketing costs $1,000 $1,000 General Fund $ 83.33

Other: $3,000 $3,000 General Fund $ 250.00

TOTAL OTHER EXPENSES: $19,900 $2,800 $18,100 $ 1,508.33

Subtotal, PERSONNEL (A-C): $127,900 $113,800 $14,100 $1,175

+ Subtotal, NON-PERSONNEL (D-I): $96,465 $48,400 $52,265 $4,355

= TOTAL DIRECT COSTS (A-C): $224,365 $162,200 $66,365 $5,530

+ INDIRECT COSTS: Itemized or via

cost allocation ratio

Books for CSA, church, outreach

IHC, CSA Conferences, etc.

Ads in publications for "team members"

Contingency

Frankenmuth

PR Materials

.585 per mile, Lodging up to $75/night, $70/day

meals (or maximum allowed by the IRS)

Farm Transportation

Insurance for vehicles

Victory Acres Payments

Cell Phones

Office and mailings

Page 3 of 4 25

General

Fund


TOTAL



= TOTAL PROJECT OR PROGRAM-

RELATED COSTS:

$224,365 $162,200 $66,365

Page 4 of 4 26

BUDGET SUMMARY July 2009 - June 2010

PERSONNEL:

A. Salaries $117,400

B. Employee-Related Expenses $6,700

C. Contractual Services $3,800

TOTAL PERSONNEL: $127,900

NON-PERSONNEL:

D. Space Costs $21,500

E. Equipment: Rental, Lease or Purchase $0

F. Supplies and Materials $7,740

G. Travel $26,325

H. Building Costs $21,000

I. Other Expenses $19,900

TOTAL NON-PERSONNEL: $96,465

DIRECT COSTS (total of Personnel and Non-Personnel) $224,365

INDIRECT COSTS: $0

TOTAL COSTS: Direct + Indirect $224,365

A. Fund specific Cash $98,000

General Fund Cash $51,365

Non-Cash

B. Program-Related Revenues (Victory Acres) $60,000

C. Project Grant Funding $10,000

D. Other Fundraising Activities (Victory Vision Banquet) $5,000

TOTAL SOURCES: $224,365

PROGRAM-RELATED COSTS:

PLANNED SOURCES OF FUNDS:

VICTORY INNER-CITY MINISTRIES

27

Life Together Revised Budget

Spent to date Originally budgeted Reallocated Total Budgeted To be Spent Target completion dateFundraising and Development Consultant 3,900.00 15,000.00 -555.00 6,345.00 0.00

Grants Consultant: Writing to win 3,900.00 3,900.00 3,900.00 May-09eTtapestry $2,445.00 3,000.00 -555.00 2,445.00 October-09

Community Development Consultant 15,000.00 15,000.00 15,000.00 0.00

Englewood Community Development Corp 15,000.00 15,000.00 December-09

Victory Village Shoppe 22,500.00 0.00

Downpayment on 3229 E. 10th St. 10,000.00 0.00 NARenovation on 3229 E. 10th St. 12,500.00 0.00 NA

Urban Agricultural Supplies 5,000.00 10,000.00 555.00 10,555.00 5,555.00 February-10

Church Van 5,000.00 5,000.00 5,000.00 December-09

Victory Chapel Media Systems 3,000.00 7,500.00 -4,500.00 3,000.00 0.00 February-10

PA system (basic system) 2,000.00 5,000.00 -3,000.00 2,000.00 0.00 May-10Camcorder and webcasting software 1,000.00 2,500.00 -1,500.00 1,000.00 0.00 May-10

Victory Retreat Center Development 9,300.00 3,500.00 4,500.00 15,300.00 6,000.00

Woodmizer Woodmill - LT15 5,800.00 -5,800.00 0.00 0.00 NATechnical Consultant - Taylor Professors Dr. Rothrock, Dr. Brandle, and Dr. Voss 5,000.00 -5,000.00 0.00 0.00 NADevelopment of immediate housing options (for ministry interns and people from the city)8,000.00 0.00 8,000.00 8,000.00 0.00 May-10Water Infrastructure (well, update drainage system, materials and labor) 0.00 6,000.00 6,000.00 6,000.00 June-10Trees 1,300.00 0.00 1,300.00 1,300.00 0.00 May-10

Trips, Training and Resources 2,209.50 3,300.00 -500.00 2,800.00 591.00

Trip to Growing Power in Wisconsin 500.00 500.00 August-09Non-profit Capacity Building Seminar 100.00 100.00 May-09Fieldstone Alliance Books 131.00 131.00 August-09Boardsource Books 48.50 48.00Hank Voss from World Impact 200.00 300.00 November-09Strength Finder 2.0 books 180.00 80.00Books for Urban Ministry Library (see attached list) 800.00 800.00 February-10Books for Urban Agriculture Library 250.00 500.00 750.00 500.00Trips and resources -1,000.00 91.00 91.00 June-10

Planning Retreats 1,500.00 1,500.00 500.00 2,000.00 500.00 May-10

Totals 39,909.50 83,300.00 0.00 60,000.00 17,646.00

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Note regarding Minutes of VICM Board of Director Teleconferences

While our Secretary does not have minutes from the following Meetings, here is a record

of attendance and points of discussion:

February 3 – Attending: Dan Boardman, Steve Gibson, Eric Himelick, Mark Bird

(No Quorum)

Discussion of potential partnering relationship with Hope International Ministries

March 3 – Attending: Mark Bird, Ruth Shaw, Roger Price, Eric Himelick, Dan

Boardman, Rick Jones

Discussion of Himelick Housing and Travel policy

May 5 – Attending: Mark Roark, Rick Jones, Ruth Shaw, Dan Boardman, Eric Himelick,

Steve Gibson, (Peter Casalino, Jr. visiting)

Discussion of the future of Victory Village Shoppe. Introduction of the possibility of

purchase of a building. Motion for Steve and Eric to pursue details of possible purchase.

June 2 – Attending: Ruth Shaw, Mark Bird, Mark Roark, Eric Himelick, Rick Jones,

Steve Gibson, Roger Price

Discussion of the meeting Agenda for July 17, 2010 meeting. Discussion of the possible

new building. There was a motion for Steve to put together a detailed presentation of the

building for the July 17 meeting.


29


January, 2010 VICM Board Meeting

Board meeting began at 12:00 at MCL Minutes from previous meetings were corrected and accepted. Reports from the executive director, pastor, and treasurer were accepted. Eric presented material about board development. Mark Roark and Mark Bird were re-elected for two-year terms. Mike Williams, Rick Jones, and Ruth Shaw were elected for two-year terms. It was voted that the governance committee give direction on how to approach newly elected board members and make sure of their commitment to the board. If newly elected members are unwilling to make the requested commitment, they may not be put onto the board. The board visited the shoppe for a tour and explanation from Peter of current activities and plans. Passed by Vote: For the next six months the role of the executive director in relationship to Victory Chapel is as cheerleader and crisis management. After six months the board will reevaluate this arrangement. With this arrangement, Eric is comfortable with Steve remaining on the board. Marcos reported from his congregation. Bylaws of the Victory Chapel board were passed with revision giving the VICM board final control over pastor appointment or removal. In case of position vacancy, the church board will provide two board members and the VICM board will provide one member to comprise a nominating committee. The executive director of VICM will be on the church board ex officio, not to be counted to attain a quorum. VICM will contribute $1,000 per month to Victory Chapel, subject to periodic re-evaluation, depending on funds being available through the list of priorities.


30


Minutes from Board Teleconference April 7

Present: Bird, Himelick, Gibson, Price, Shaw

The board passed the policy on travel reimbursement as proposed by Eric Himelick.

There was discussion regarding appointment of a person to help schedule the quartet.

The board agreed that Eric should make that decision.


31


Himelick Housing while at Victory Acres

(to be paid to/reimbursed to Victory Acres)

Housing Utilities

Himelick Support – $250 Up to $150 General Fund - $150 Up to $150 Himelick Support funds should be used to pay for utilites first. If there is anything left after the $150 have been paid, then the General fund should pay this amount up to $150. Himelick Support funds should be used to pay for Housing next (ahead of salary). If there is money in the General Fund, the $150 for Himelick housing should be paid to Victory Acres from the General Fund as a bill. Payments will not accrued for more than three months. These housing $$ will come from the budgeted General Fund support for the Executive Director. The total (including Himelick support funds) will be subject to SE tax, which will be withheld by the VICM treasurer. However, it will not be subject to income tax. These payments will be made in a transfer from VICM to Victory Acres each month on the date of the treasurer’s choosing. Any questions regarding housing will be considered by the Executive Committee, initially consisting of the Board Chairman, the Vice-chairman, the Secretary, and the Treasurer.


32


Himelick Family VICM Travel

Policy and Statement of Understanding

Because the Eric Himelick family travels together to represent the ministry and since it is important for the sake of the ministry to keep the family together, all expenses for the family related to travel on VICM related trips will be reimbursable. Mileage: Current IRS per mile rate for vehicles ($.585) Food: $70 per day or actual expenses whichever is less Lodging: $75 per night or actual expenses whichever is less Definition of a VICM related trip: All trips where VICM is actively represented and where all undesignated funds are deposited to the VICM General Fund are to be considered VICM related trips. All expenses are to be reimbursed from the VICM general fund. Definition of a VICM supporting trip: All trips where VICM is passively represented (e.g. a display is set up, material is distributed, donors are solicited, etc.) but where the primary purpose of the trip is not directly related to VICM will be considered a VICM supporting trip. Offerings and honoraria can be deposited in Himelick support and the travel expenses paid for from Himelick Support. If a supporting trip includes a “related trip component,” then the specific expenses for that component should be paid from the VICM general fund like any other related trip expenses, including the appropriate percentage of the overall trip expense. For example, a trip to speak as the youth speaker at Sea Breeze Camp in Hobe Sound, FL (VICM supporting trip) also includes two “ministry services” where funds are raised directly for VICM (a VICM related trip component). The overall trip expenses are $2,500. The direct cost of mileage to get to these two services is $250. The component trip is approximately 10% of the total trip, or $250. So the total cost to the general fund is $500. Any questions regarding trips will be considered by the Executive Committee which will initially consist of the Board Chairman, Vice-chairman, Secretary, and Treasurer.

33

2010 july vicm board report

Documents

discussion of vicm policy

clear policy

discussion of direction

clear strategy

time of building

inner city ministries

vicm budget review

inner cities