201 9 - rajasthan police · supply & installation of cyber forensic tools &it/ non-it...

2019

State Crime Records Bureau PHQ, Lalkothi, Jaipur – 302015

Phone: 0141-2740743

Web: http://police.rajasthan.gov.in, Email: [email protected]

Rajasthan Police, Jaipur

RFP for Establishment and Commissioning of Cyber Forensic Lab cum Training Center with supply & installation of Cyber Forensic Tools & IT/ Non-IT Infrastructure under CCPWC Scheme at RPA, Jaipur.

http://police.rajasthan.gov.in/

mailto:[email protected]

Supply & Installation of Cyber Forensic Tools &IT/ Non-IT Infrastructure for Cyber Forensic Lab cum Training centre under CCPWCat RPA

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Contents

1. NOTICE INVITING BID (NIB) ................................................................................................................ 9

2. PROJECT PROFILE & BACKGROUND INFORMATION ............................................................... 12

1) Introduction 12

3) Goals for the Request for Proposal (RFP) 12

1) Need for the Project 13

2) Objectives of the Project 13

4) Desired outcomes for various stakeholders 14

3. RAJASTHAN STATE POLICE DEPARTMENT ................................................................................ 15

1) Department's Organization Structure 15

4. PRE- QUALIFICATION/ ELIGIBILITY CRITERIA ............................................................................ 16

5. SCOPE OF WORK, DELIVERABLES & TIMELINES........................................................................ 19

1) Scope of work (SoW) 19

2) Project Deliverables, Milestones & Time Schedule 22

3) As part of the warranty services successful bidder shall provide: 22

4) Manpower Requirement 23

Content Development Facilities 23

6. INSTRUCTION TO BIDDERS (ITB) .................................................................................................... 24

1) Sale of Bidding/ Tender Documents 24

2) Pre-bid Meeting/ Clarifications 24

3) Changes in the Bidding Document 25

4) Period of Validity of Bids 25

5) Format and Signing of Bids 26

6) Cost & Language of Bidding 27

7) Alternative/ Multiple Bids 27

8) Bid Prices 28

9) Bid Security 28

10) Deadline for the submission of Bids 30

11) Withdrawal, Substitution, and Modification of Bids 30

12) Opening of Bids 30

13) Evaluation/ Selection Method: 31

14) Clarification of Bids 31

15) Overall Evaluation process 31

16) Evaluation & Tabulation of Financial Bids 32

15) Correction of Arithmetic Errors in Financial Bids 32

16) Price/ purchase preference in evaluation 32

17) Negotiations 32

18) Exclusion of Bids/ Disqualification 33

19) Lack of competition 34


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20) Acceptance of the successful Bid and award of contract 34

21) Information and publication of award 35

22) Procuring entity’s right to accept or reject any or all Bids 35

23) Right to vary quantity 36

24) Performance Security Deposit (PSD) 36

25) Execution of agreement 37

26) Issue of Supply order to Selected Bidder 37

27) Confidentiality 38

28) Cancellation of procurement process 38

29) Code of Integrity for Bidders 39

30) Conflict of Interest 39

31) Interference with Procurement Process 39

32) Appeals 39

34) Vexatious Appeals & Complaints 39

35) Offenses by Firms/ Companies 40

36) Debarment from Bidding 40

37) Monitoring of Contract 41

7. GENERALTERMS AND CONDITIONS OF TENDER &CONTRACT ............................................. 43

Definitions 43

1) Contract Documents 44

2) Interpretation 44

3) Language 44

4) Joint Venture, Consortium or Association 45

5) Eligible Goods and Related Services 45

6) Service of Notice, Documents & Orders 45

7) Scope of Supply& establishment of lab 45

8) Delivery & Installation 46

9) Supplier’s/ Selected Bidder’s Responsibilities 46

10) Purchaser’s Responsibilities 46

11) Contract Price 47

12) Recoveries from Supplier/ Selected Bidder 47

13) Taxes & Duties 47

14) Confidential Information 47

15) Specifications and Standards 48

16) Packing and Documents 49

17) Insurance 49

18) Transportation 49

19) Inspection 50

20) Samples 50


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21) Drawl of Samples 50

22) Inspection/ Testing charges 51

23) Rejection 51

24) Delivery Period & Extent of Quantity – Repeat Orders 51

25) Freight 51

26) Payments 51

27) Liquidated Damages (LD) 52

29) Settlement of Disputes: 52

30) Authenticity of Equipment 53

31) Warranty 53

32) Patent Indemnity 54

33) Limitation of Liability 55

34) Force Majeure 55

35) Change Orders and Contract Amendments 56

36) Termination 56

8. SPECIAL TERMS AND CONDITIONS OF TENDER & CONTRACT .............................................. 59

1) Payment Terms and Schedule 59

2) Service Level Standards/ Requirements/ Agreement 60

3) SLA for non-availability of resources deployed as Content Developer and Support Engineer: 61

ANDROID PHONES: ........................................................................................................................................... 94

• BLACKBERRY PHONES: ............................................................................................................................ 96

• WINDOWS PHONE: ................................................................................................................................... 97

• NOKIA BB5 PHONES: ............................................................................................................................... 97

• FEATURE PHONES: ................................................................................................................................... 98

IOS PHONES: .................................................................................................................................................... 98

UNLOCKING TOOL FOR LOCKED PHONES: ........................................................................................................ 99

ANNEXURE A: COMPLIANCE WITH THE CODE OF INTEGRITY AND NO CONFLICT OF INTEREST

122

ANNEXURE B: DECLARATION BY THE BIDDER REGARDING QUALIFICATIONS...................... 124

ANNEXURE C : GRIEVANCE REDRESSAL DURING PROCUREMENT PROCESS ..................... 125

ANNEXURE D : ADDITIONAL CONDITIONS OF CONTRACT- .......................................................... 128

ANNEXURE-3: PRE-BID QUERIES FORMAT ....................................................................................... 129

ANNEXURE-4: BIDDER’S AUTHORIZATION CERTIFICATE ............................................................. 130

ANNEXURE-5: CERTIFICATE OF CONFORMITY/ NO DEVIATION ................................................. 131

ANNEXURE-6: DECLARATION BY BIDDER ......................................................................................... 132

ANNEXURE-7: MANUFACTURER’S AUTHORIZATION FORM (MAF) ............................................... 133

ANNEXURE-8: UNDERTAKING ON AUTHENTICITY OF COMPUTER EQUIPMENTS ................... 135

ANNEXURE-9: COMPONENTS OFFERED – BOM ............................................................................... 136

ANNEXURE-10: FINANCIAL BID COVER LETTER &FORMAT ......................................................... 137


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ANNEXURE-11: BANK GUARANTEE FORMAT ................................................................................... 148

ANNEXURE-12: DRAFT AGREEMENT FORMAT ................................................................................ 155

ANNEXURE-13: GEOGRAPHICAL COVERAGE ............................................................................................ 158

ANNEXURE-14: LIST OF LOCATIONS ......................................................................................................... 158


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LIST OF ABBREVIATIONS / ACRONYMS

ADGP Additional Director General of Police

BC Banker’s Check

BG Bank Guarantee

BOM Bill of Material

BSNL Bharat Sanchar Nigam Limited

CCIS Crime and Criminals Information System

CCPWC Cyber Crime Prevention Against Women and Children

CCTNS Crime & Criminal Tracking Network and Systems

CID Criminal Investigation Department

CIPA Common Integrated Police Application

CrPC Criminal Procedure Code

DD Demand Draft

DG Director General

DGP Director General of Police

DIG Deputy Inspector General of Police

DSC Digital Signature Certificate

DySP Deputy Superintendent of Police

FIR First Information Report

GOI Government of India

GR Goods Receipt

GRP Government Railway Police

HDD Hard Disk Drive

HQ Headquarters

IB Intelligence Bureau

ICT Information & Communication Technology

IGP Inspector General of Police

IIF Integrated Investigation Form

IO Investigation Officer

ISO International Organization for Standardization

IT Information Technology

LAN Local Area Network

LD Liquidated Damages

MHA Ministry of Home Affairs

MIS Management Information System

MMP Mission Mode Project

MTBF Mean Time Between Failures

NCRB National Crime Records Bureau


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NeGP National e-Governance Plan

NIC National Informatics Centre

NOC No Objection Certificate

OEM Original Equipment Manufacturer

PBG Performance Bank Guarantee

PCR Police Control Room

PDF Portable Document Format

PHQ Police Headquarters

PM Preventive Maintenance

PoA Power of Attorney

PSD Performance Security Deposit

RFP Request for Proposal

RPA Rajasthan Police Academy

R/R Railway Receipt

SBG SLA Bank Guarantee

SCRB State Crime Records Bureau

SDC State Data Centre

SDPO Sub-Division Police Office

SHO Station House Officer

SLA Service Level Agreement

SOE Standard Operating Environment

SP Superintendent of Police

SPOC Single Point of Contact

SWAN State Wide Area Network

TCP/IP Transmission Control Protocol/Internet Protocol

UAT User Acceptance Testing

UT Union Territory

XML Extensible Markup Language


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Request for Proposal (RFP) Document for

Supply & Installation of IT/ Non-IT infrastructure for Client Locations

(Rajasthan Police Academy) under CCTNS Project

[Reference No.: V-15(6)SCRB/CCPWC/ 2018/760 dated 27.02.2019]

Mode of Bid Submission Online though e-Procurement/ e-Tendering system

at https://eproc.rajasthan.gov.in

Procuring Entity Director State Crime Records Bureau, Rajasthan

7th Floor, Police Head Quarter, Lal Kothi, Jaipur

Last Date & Time of Submission of Bid 15 April 2019 at 3:00 p.m.

Date & Time of Opening of Technical Bid 15 April 2019 at 3.30 p.m.

Bidding Document Fee: Rs.1000 (Rupees One Thousand only)

Name of the Bidding Company/ Firm:

Contact Person(Authorised Bid Signatory):

Correspondence Address:

Mobile No. Telephone & Fax Nos.:

Website & E-Mail:

State Crime Record Bureau (SCRB) Seventh Floor, Police Head Quarter, Lal Kothi, Jaipur-302015 (Rajasthan)

Phone: 0141-2740734 Fax: 0141-2740169 Web: http://police.rajasthan.gov.in, email: http://itcell.scrb.rajasthan.gov.in

https://eproc.rajasthan.gov.in/


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1. NOTICE INVITING BID (NIB)

Name & Address of the

Procuring Entity

• Name: State Crime Records Bureau, Rajasthan.

• Address: State Crime Records Bureau 7thFloor,PHQ, Lalkothi, Jaipur

(Rajasthan)

Name & Address of the

Nodal Officer Project

• Name: Sh. Sharat Kaviraj

• Designation: DIG, Police, SCRB

• Address 7th Floor,PHQ, Lalkothi, Jaipur (Rajasthan)

• email: [email protected]

Subject Matter of

Procurement

Establishment and commissioning of Cyber Forensic Lab cum Training

Center with supply & installation of Cyber Forensic tools & IT/ Non-IT

Infrastructure under CCPWC Scheme at RPA ,Jaipur.

Bid Procedure Single-stage: two parts (envelop) open competitive e-Bid procedure at

http://eproc.rajasthan.gov.in

Bid Evaluation Criteria

(Selection Method)

Least cost based selection (LCBS) - L1 out of technically responsive

bids.

Websites for downloading

Bidding Document,

Corrigendum’s, Addendums

etc.

• Websites: http://sppp.rajasthan.gov.in, http://eproc.rajasthan.gov.in,

http://www.police.rajasthan.gov.in

• Bidding Document Fee: Rs.1000 (Rupees One Thousand only) in

Cash Challan/ DD/ BC in favour of “Director State Crime Records

Bureau, Rajasthan” payable at “Jaipur”.

• RISL Processing Fee: Rs.1000 (Rupees One Thousand only) in

BC/DD in favour of “Managing Director, RISL” payable at

“Jaipur”.

Estimated Procurement

Cost Rs 394 Lakhs (Rupees Three hundred ninety-four Lakhs).

Bid Security and Mode of

Payment

• 2% (Rs. 7.88 Lacs) of the estimated procurement cost.

• In case of Small Scale Industries of Rajasthan itshall be 0.5% ((Rs.

1.97 Lacs) of the quantity offered for supplyand in case of sick

industries, other than Small Scale Industries, whose cases is pending

with Board of Industrial and Financial Reconstruction. It shall be 1%

(Rs. 3.94 Lacs) of the value of bid. Concessional bid security may be

taken from registered bidders as specified by the State Government.

Every bidder, if not exempted, participating in the procurement

process shall be required to furnish the bid security as specified in the

Notice Inviting Bids. (To be calculated accordingly as per Table A of

Chapter-5, rounded up to nearest multiple of Rs.10)

• Mode of Payment: Demand Draft/Banker’s Cheque/Bank Gurantee

(in specified format), of a Scheduled (Nationalised) Bank in favour of

“Director State Crime Records Bureau, Rajasthan payable at Jaipur”,

or online through eGras on http://egras.raj.nic.in.

mailto:[email protected]

http://eproc.rajasthan.gov.in/

http://sppp.rajasthan.gov.in/


http://www.police.rajasthan.gov.in/


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Period of online availability

of Bidding Document

(Start/ End Date)

• Start Date: 27 Feburary 2019 at 03:30 PM

• End Date: 15 April 2019 at 3:00 PM

Date/ Time/ Place of Pre-Bid

meeting

• Date: 11 March 2019 03:00 PM.

• Place: State Crime Records Bureau, 7th Floor, Police Headquarters,

Lalkothi, Jaipur, Rajasthan 302015

• Pre-bid responses upload date: 22 March 2019

Manner, Start/ End Date for

the submission of Bids

• Manner: Online at e-Procurement website

(http:/eproc.rajasthan.gov.in)

• Start Date: 27 Feburary 2019 at 03:30 PM

• End Date: 15 April 2019 at 3:00 PM.

Submission of Banker’s

Cheque/ Demand Draft for

Tender Fee,Bid Security,

and Processing Fee*

• From 27 Feburary 2019 at 03:30 PM onwards and upto 03:00 PM on

15 April 2019

Date/ Time/ Place of

Technical Bid Opening

• Date: 15 April 2019 at 3:30 PM.

• Place: State Crime Records Bureau, 7th Floor, Police Headquarters,

Lalkothi, Jaipur, Rajasthan 302015

Grievance Redressal

As per Annexure C :

First Appeallate Officer: DIG, Police, SCRB, Rajasthan, Jaipur

Second Appeallate Officer: Director, SCRB, Rajasthan, Jaipur

Date/ Time/ Place of

Financial Bid Opening Will be intimated later to the Technically qualified bidders

Bid Validity 180 days from the bid submission deadline


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Note:

1) The complete bidding document has been published on the website http://eproc.rajasthan.gov.in,

http://sppp.rajasthan.gov.in and www.police.rajasthan.gov.in for the purpose of downloading. Bidder

(authorised signatory) shall submit their offer on-line in Electronic formats both for technical and

financial proposal. However, DD for Tender Fees, RISL Processing Fees and Bid Security should be

submitted physically at the office of Tendering Authority as prescribed in NIB and scanned copy of

same should also be uploaded along with the technical Bid/ cover.

2) The Banker’s Cheque/ Demand Draft for Bidding document fee and Bid Security should be drawn in

favour of “Director General of Police, Rajasthan” and the RISL Processing Fee in favour of “Managing

Director, RajCOMP Info Services Ltd.” payable at “Jaipur” from any Scheduled Commercial Bank.

3) *In case, any of the bidders fails to physically submit the Banker’s Cheque/ Demand Draft for Tender

Fee, Bid Security, and RISL Processing Fee up to time and date mentioned in the NIB, its Bid shall

not be accepted.

4) Bidders who wish to participate in this bidding process must register on http://eproc.rajasthan.gov.in

(bidders already registered on http://eproc.rajasthan.gov.in before 30-09-2011 must register again).

5) To participate in online bidding process, Bidders must procure a Digital Signature Certificate (Type III)

as per Information Technology Act-2000 using which they can digitally sign their electronic bids.

Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, SafeScrypt,

NCode, etc. Bidders who already have a valid Digital Signature Certificate (DSC) need not procure a

new DSC.

6) Rajasthan Police will not be responsible for delay in online submission due to any reason. For this,

bidders are requested to upload the complete bid well advance in time so as to avoid 11th hour issues

like slow speed; choking of web site due to heavy load or any other unforeseen problems.

7) Bidders are also advised to refer "Bidders Manual Kit" available at e-Procurement website for further

details about the e-Tendering process.

8) Training for the bidders on the usage of e-Tendering System (e-Procurement) is also being arranged

by RISL on a regular basis. Bidders interested for training may contact e-Procurement Cell, RISL for

booking the training slot.

Contact No: 0141-4022688 (Help desk 10 am to 6 pm on all working days)

e-mail: [email protected]

Address: e-Procurement Cell, RISL, YojanaBhawan, Tilak Marg, C-Scheme, Jaipur

9) The procuring entity reserves the complete right to cancel the bid process and reject any or all of the

Bids without assigning any reason at any stage.

10) No contractual obligation whatsoever shall arise from the bidding document/ bidding process unless

and until a formal contract is signed and executed between the procuring entity and the successful

bidder.

11) Procurement entity disclaims any factual/ or other errors in the bidding document (the onus is purely

on the individual bidders to verify such information) and the information provided therein are intended

only to help the bidders to prepare a logical bid-proposal.

12) The provisions of RTPP Act 2012 and Rules 2013 thereto shall be applicable for this procurement.

Furthermore, in case of any inconsistency in any of the provisions of this bidding document with the

RTPP Act 2012 and Rules 2013 thereto, the later shall prevail.



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2. PROJECT PROFILE & BACKGROUND INFORMATION

1) Introduction

Rajasthan Police under the guidelines of Ministry of Home Affiars, Govt Of India, Intends to

implement “Cyber Crime Prevention against Woman & Children’, which has various

components such as setting up of Online Cybercrime Reporting Portal which is already

operational, setting up of Cyber Forensic Lab Cum training centers

2) Project Profile and Background

• Cyber Crime Prevention against Woman & children is an initiative by Ministry of Home

affairs to address the increase in the cybercrimes by setting up cyber forensic & training

labs, hiring of cyber forensic experts and training & capacity building of police force,

prosecutors & judicial officers in cybercrime in each state.

• Ministry of Home Affairs has already launched a twitter handle called “CyberDost” to create

awareness about cybercrimes.

• Also two portals have been launched by MHA to strengthen Women Safety vis-à-vis Cyber

Crime Prevention against Women and Children (CCPWC) portal to check objectionable

online content and National Database on Sexual Offenders (NDSO) to aid in monitoring &

investigation of sexual crimes.

• In line with the above, Rajasthan Police aims at setting up Cyber Forensic Lab Cum Training

Center under CCPWC scheme through this RFP.

3) Goals for the Request for Proposal (RFP)

The primary goal of this RFP is to procure IT and Non IT infrastructure, Cyber Forensic tools

for setting up of Cyber Forensic Lab, client end hardware infrastructure, Audio video systems,

Training related hardware and software, content developer and provide required site

preparation and support services to deploy install and commission such IT and Non IT infra

and for CCPWC Rajasthan project through a competitive bidding process. This RFP intends

to bring out all the details with respect to solution and other requirements that are deemed

necessary to share with the potential bidders. The goals of RFP are further elaborated below:

a. To seek proposals from potential bidders for providing “IT hardware/software

infrastructure and non IT infrastructure for Cyber Forensic Lab cum Training Centre

under the CCPWC project in Rajasthan.

b. To understand from the bidders how they propose to meet the technical and

operational requirements of the supply.

c. To ascertain how potential bidders propose to deliver the services and sustain the

demand and growth in the requirements.

d. To understand from the bidders as to how they intend to innovate further on their

service delivery during the Operation and Management period.


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PROJECT DETAILS

1) Need for the Project

• There is need for a well-defined citizen awareness program by the government of India

aimed at delivering cyber-crime dos and don’ts as a proactive mitigation initiative.

• Awareness about cybercrime and cyber hygiene will be introduced in schools in the

early stages of education as a component of school curriculum.

• These awareness communications will be delivered via a web portal and mobile apps.

Through this medium individual will be informed about the various types of cyber-crimes

and information on how to securely use technology to protect themselves.

• Awareness campaigns like one day workshop, essay and elocution competition etc. will

be conducted at schools, college level across the country and as a part of such

programs brochures related to cyber etiquettes, do’s and don’ts and prizes would be

distributed

2) Objectives of the Project

• Proper collection and preserving of evidence related to cyber-crime and its analysis in

line with the provisions of the IT Act and evidence Act is of utmost importance.A cyber

forensic laboratory will operate 24*7*365 basis. It would have all the latest forensic tools

to carry out investigation and protective measure related to cybercrime.This unit will have

a team of cyber security professionals to carryout various types of electronic forensic

analysis and assist the law enforcement agencies investigating cybercrime related

cases.This laboratory would carry all deep and advanced level forensic and other cyber

related analysis.The prime objectives of this project is

• To train and educate the police department perssonels, prosecutors, judicial officers, aw

enforcement agencies and others on the matter of Cyber crime and digital forensics.

• To develop content on the above subject to be published for the stakeholders and use it

for training.

• To provide hands on trainings on tools and technology alongwith the concepts related to

cyber crime and related investigation.

• To enable law enforcement agencies in handling the digital evidence in a prudent manner

following standard digital evidencehandling procedures.

• To establish a state of art center for conducting cyber crime and investigation related

workshops and trainings.

3) Stakeholders of the Project

The impact of the police subject being sensitive, a consultative and a bottom-up approach has

to be adopted in designing the Project impacting the following stakeholders:

a. Citizens and Citizen groups (especially women & children).


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b. Police Personnel at the police station level (Station House Officers, Investigation

Officers, Station Writers, and Constables etc)

c. Senior Officers in the State Police /State Government

d. Judiciary Officers and Procecution Officers.

4) Desired outcomes for various stakeholders

The following are the expected benefits envisaged from successful implementation of the

CCPWC project:

S.No. Stakeholder Benefits

1. Police officers • Understanding of the functioning of a computer system and basics of handling it

• Understanding of handling of digital evidence, chain of custody and maintaining integrity of the evidence.

• Basic concepts related to imaging of the evidence.

• Use of Forensic tools to carry out investigation related to cybercrime and non cybercrime having digital evidence.

• Understanding what all information can be obtained.

• Enable them to undertake basic information digging for faster response.

• Regular updation on various cyber crime methodologies and ways of handling them.

• Enabling police officers to extract information in efficient manner from all the related parties like ISP, Telcom service provider, Web services provider etc.

• Enable better contolling and policing with information digging on various social media portals and internet in general.

2. Prosecutors • Understanding the legal aspect of digital forensics.

• Equip with the knowledge to understand the Digital forensic report and use it in an effective manner.

• Help knowing what all information can be extracted and how the same can be used to establish the correctness of the evidence.

• Enhanced ability to analyse crime patterns Reduced workload of the police station back-officeactivities such as preparation of regular and ad-hoc reports and station records management.

3. Judicial officers • Understand the modus operandi of the cyber criminals.

• Updation of knowledge base with the latest development in the cyber crime related activities.

• Understanding the concepts to recognize false evidences and manipulations.

• Enabling better judgement delivery by understanding the way the entire IT system works.


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3. RAJASTHAN STATE POLICE DEPARTMENT

1) Department's Organization Structure

Rajasthan is divided into 8 ranges, 2 Commissionerates having a total of 45 SP/ DCP offices.

At some of the offices, SP and Addl. SP share the same premise, however, there are 25

locations where Addl. SP office is different than the SP office.

There are 215 Circle offices and 864 police stationsin all ranges and commissionerates.

The following highlights the field establishment of the Rajasthan Police:

Director General of Police (DGP) {Head of the Department}

Additional Director General of Police (Addl. DGP)

Inspector General of Police (IGP) {In-charge of a range}/ Commissioner of Police

Deputy Inspector General of Police (Dy. IGP)/ Additional Commissioner of Police

Superintendent of Police (SP) {In-charge of a District}/ Deputy Commissioner of Police

Additional Superintendent of Police (Addl. SP)

Assistant/ Deputy Superintendent of Police (ASP/ Dy. SP) {In-charge of a Circle in a district}/ Assistant Commissioner of Police

Inspector of Police {In-charge of some Police Station}

Sub-Inspector of Police (SI) {In-charge/Staff of a smaller Police Station}

Assistant Sub-Inspector of Police (ASI) {Staff of the Police Station}

Police Head Constable (HC) {Staff of the Police Station}

Police Constable {Staff of the Police Station}


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4. PRE- QUALIFICATION/ ELIGIBILITY CRITERIA

1) A bidder (Manufacturer, Authorised Dealers & Distributors are eligible to participate in the

bidding process) participating in the procurement process shall possess the following

minimum pre-qualification/ eligibility criteria.

S. No.

Basic Requiremen

t

Specific Requirements Documents Required

1. Legal Entity

The bidder should be a Manufacturer (OEM) or its authorized partner and The bidder should be a Proprietorship firm duly registered either under the Rajasthan Shops & Commercial Establishments Act, 1958 or any other Act of State/ Union, as applicable for dealing in the subject matter of procurement (Note: A self-certified declaration regarding the non-applicability of registration to any Act should be submitted by the bidder)

OR

A company registered under Indian Companies Act, 1956

OR

A partnership firm registered under Indian Partnership Act, 1932.

OR

A Limited Liability Partnership (LLP) firm registered under Limited Liability Partnership Act 2008.

The entity should be operational in India for at least last five (5) financial years as on 31st March 2018. The Bidder has to be a single legal entity.

- Copy of valid Registration

In case bidder is a company:

- Certified copy of the Certificates of Incorporation for companies issued by the registrar of Companies and Memorandum & Articles of Association.

In case bidder is a firm:

- Certified copy of the Registration

2. Financial: Turnover from IT/ ITeS

Average Annual Turnover of the bidder from IT/ ITeS or the item for which bid is being submitted, for last three financial years, i.e., FY 2015-16 to 2017-18 (as per the last published audited accounts) should be equal to or more than Rs. 11.82 Crores.

CA Certificate with CA’s Registration Number/ Seal

3. Financial: Net Worth

The Net worth of the Bidder as on 31.03.2018 (as per the last published audited balance sheet), should be positive.

CA Certificate with CA’s Registration Number/ Seal

4. Technical Capability

The bidder should have obtained assignment(s) and completed/ successfully installed at least one similar projects with the similar or more equipments, where the value

Work order(s), its

invoices & work

completion certificate/

certificate of satisfactory


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S. No.

Basic Requiremen

t


of the assignment(s) should be equal to or more than estimated procurement cost, during the last five years starting from 01/01/2013 till the bid submission date.

installation from the

client.

5. Tax

registration

and

clearance

The bidder should be registered for:

i. GST

ii. PAN

The lead bidder should have cleared his GST dues upto 31st March 2018 to the government.

Copies of relevant

certificates of

registration.

Copy of PAN Card

Copy of latest GST

return/ CA certification

for no dues in this

regard.

6. Mandatory

Undertaking

The bidder should: -

a) not be insolvent, in receivership,

bankrupt or being wound up, not have

its affairs administered by a court or a

judicial officer, not have its business

activities suspended and must not be

the subject of legal proceedings for any

of the foregoing reasons;

b) not have, and their directors and officers

not have, been convicted of any criminal

offence related to their professional

conduct or the making of false

statements or misrepresentations as to

their qualifications to enter into a

procurement contract within a period of

three years preceding the

commencement of the procurement

process, or not have been otherwise

disqualified pursuant to debarment

proceedings;

c) not have a conflict of interest in the

procurement in question as specified in

the bidding document.

A Self Certified letter as

per Annexure-B: Self-

Declaration


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S. No.

Basic Requiremen

t


d) comply with the code of integrity as

specified in the bidding document.

7. Certifications The bidder/ OEM must possess, at the time of bidding,

a. ISO 27001:2013 or latest

b. ISO 9001:2008 or latest

Certification valid till the end of bid validity period.

Copy of a valid certificate/ Authorisation certificates in Technical Bid

Table A For Bid Security/ Turn Over/ PSD/SLA Bank Guarantee (SBG) (Amount in Lakhs)

S. No. Category

Total Estimated

cost of Procurement (In Rs. Lacs)

Average Annual

Turnover (In Rs. Lacs)

Bid Security (2% of

Estimated value) (In Rs. Lacs)

Performance Security Deposit (In % of

order value)

SLA Bank Guarantee

(SBG) (In % of

order value)

1. 2. 3. 4. 5. 6. 7.

1.

Establishment and Commissioning of Cyber Forensic Lab cum Training Centre under with supply & installation of under CCPWC Scheme at RPA

394.00 1182.00 7.88 5 % 5 %

2) In addition to the provisions regarding the qualifications of the bidders as set out in (1) above:

a. the procuring entity shall disqualify a bidder as per the provisions under “Clause:

Exclusion/ Disqualification of bids in Chapter-7: ITB”; and

b. The procuring entity may require a bidder, who was qualified, to demonstrate its

qualifications again in accordance with the same criteria used to qualify such bidder. The

procuring entity shall disqualify any bidder that fails to demonstrate its qualifications again,

if requested to do so. The procuring entity shall promptly notify each bidder requested to

demonstrate its qualifications again as to whether or not the bidder has done so to the

satisfaction of the procuring entity.


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5. SCOPE OF WORK, DELIVERABLES & TIMELINES

1) Scope of work (SoW)

The bidders are advised to carefully read the Scope of Work, the successful bidder shall

required to establish and commission Cyber Forensic Lab cum Training Center at RPA,

Jaipur, as per the specifications mentioned in RFP within the given timelines.

The broad scope of work for the successful bidder is supply, installation & commissioning of

Cyber Forensic tools and IT/ Non-IT Infrastructure at training lab under CCPWC Project

(presently identified at Rajasthan Police Academy, Jaipur, however if there is change of

location, it will be communicated at the time of work order) and the period of contract/

engagement would include the following phases:

I. Phase-I: Site Preparation, Supply & Installation–

i) Site Survey and preparation of site as per the design and specifications mentioned in

the RFP at annexure-2

ii) Supply, installation and commissioning of requisite Cyber forensic tools, IT equipment

and Non-IT infrastructure at training lab.

II. Phase-II: Support Services –

i) Provide Support Services for supplied Cyber forensic tools, IT equipmentand Non-IT

infrastructure during the warranty period.

For successful implementation of the project, successful bidder shall deploy a Project co-

ordinator who will be the single point of contact (SPOC) for Rajasthan Police throughout the

contract period. The Project co-ordinator and supporting staff shall be stationed at Jaipur for

complete co-ordination during project period. Successful bidder shall provide the contact

numbers, e-mail id and other relevant details of the SPOC to Rajasthan Police and he would

be responsible for end to end Project co-ordination. The detailed scope of work for the

successful bidder during the period of contract/ engagement would include (but not limited to)

the following: -

I. Phase-I: Site Preparation, Supply & Installation

This phase would commence from the Date of issuance of supply order.

a. Site Preparation

i. Successful bidder shall submit micro level design document for the site and

get the approval from Rajasthan Police.

ii. Preparation of site as per the design document with the specifications

mentioned in RFP at annexure-II.

b. Supply and Installation

i. The successful bidder shall supply all the ordered items as per details

mentioned in “Annexure-1: Bill of Material” and “Annexure-2: Technical


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Specifications” at the locations specified in the supply order, shall submit

its delivery challan to respective Nodal officer for that location and one copy

to SCRB.

ii. The hardware should be supplied with all the passive items / accessories

(like screws, clamps, fasteners, ties anchors, supports, grounding strips,

wires etc.) for proper & complete installation at respective sites.

iii. All the softwares must include appropriate number of genuine OEM

licenses (wherever applicable) under the name of “Rajasthan Police”.

iv. All the desktops / workstations must be protected for viruses, malwares,

ransomwares, intrusions and vulnerabilities with proper anti-virus and

intrusion prevention system.

v. Rajasthan Police/ respective Nodal officer, upon receipt of delivery of all

the ordered items as per prescribed time-schedule, shall verify the same in

accordance with the delivery challan and inspect to validate them in

compliance with the supply order.

vi. The successful bidder, wherever required & applicable, shall configure the

supplied items with the existing network (RSWAN/RAJNET, Broadband or

any other form of connectivity).

vii. All the equipment installed should bear a printed sticker tag consisting of

Name, Helpdesk number, email address and URL of successful bidder

which shall be referred to by the end-users for reporting any problem/ fault

in the installed Hardware/ Software/ other items.

viii. Upon successful installation of all the supplied Hardware/ Software/ other

items, the successful bidder shall submit the installation reports (in original)

duly verified by the Nodal Officer.

ix. The successful bidder, during installation, shall not cause any damage to

government premise/ property otherwise; it shall restore the same to

original state at its own cost. All the installation work shall be done by the

successful bidder in a conscientious manner and as per the OEM

guidelines, best industry practices, and all regulatory norms, as applicable.

It shall be the responsibility of the selected bidder to bring all the equipment

and tools required for installation of the supplied items.

x. After acceptance of the installation, by Procuring Entity, the project would

be declared go-live and moves in to next phase i.e. Support Services

Phase.

xi. Proposed Layout of the Lab is in Appendix A

II. Phase-II: Support Services Phase


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After successful installation, the contract period of 3 Years shall commence from the

date of Go-Live. During this period, the successful bidder shall: -

a) Provide comprehensive onsite support services for the installed Hardware/

Software/ other items at designated training lab. This involves comprehensive

maintenance of all installed Hardware/ Software/ other items covered under the

warranty (as per Warranty clause of Chapter-8 (General terms & Conditions))

including repairing, replacement of faulty components with components (modules,

sub-modules, assemblies, sub-assemblies, spares, etc. with genuine OEM

components to make the system functional/ operational as per SLA) of same

specifications or better specification ensuring compatibility may be accepted after

approval of competent authority.

b) Successful bidder shall depute qualified service engineers/ personnel in adequate

numbers (other than SPOC) for timely resolution of issues. Also, it shall provide

an escalation matrix, item wise centralised helpdesk numbers, email addresses for

Cyber forensic tools and other IT/ Non-IT Infrastructure. The end-user may report

problems, if any, using any of the available methods mentioned above. Procuring

Entity will hold quarterly review meeting with SPOC to resolve pending issues, if

any.

c) The successful bidder will provide content development facilities in RPA premises.

These facilities will be manned by 1 Content Developer who will be designing/

developing/ customizing the content. The content developer is expected to develop

training related content. He/ she is also expected to be proficient in English and

Hindi.

Key requirements of Rajasthan Police from these content development facilities

are:

i. Screen recordings for key tasks performed in a training module

ii. Sound recordings through a microphone, to be overlaid on videos

iii. Tools required for content creation. Open source tools may be used.

iv. Audio and video recording equipment to support the requirements and

facilitate recording of the training modules

The complete infrastructure, components of hardware and software etc. for

completing the aforementioned tasks to be provided by the successful bidder.

Detailed roles and responsibilities are mentioned at Chapter -9, part (3).

d) The successful bidder will provide Support Enginner facilities in RPA premises.

These facilities will be manned by one enginner who will be helping hand to the

Master Trainers and make them acquaint with the supplied forensic and other

tools/software. These Master Trainers are already trained by the department from

the agencies identified by MHA for the purpose. He/ She is also expected to be


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proficient in English and Hindi and will remain present durinig the training to be

provided by the Master Trainer to other trainees for hands on etc.

e) If SCRB develops/ provides its own ticketing tool, the SLA penalty calculated with

the help of that tool shall be applicable.

2) Project Deliverables, Milestones & Time Schedule

S.

No.

Project Activity/

Scope of Work

Deliverables

(Reports/ Docs./ Infra.)

Timelines

(T is date of Signing of

agreement)

1.

Activity as

mentioned in (1)

(A) of Chapter 5-

Supply &

Installation

Site Survey Report and final Drawing

Completion of Site Preparation activity

Delivery of the ordered items

Installation and configuration of the Cyber

forensic tools, IT equipment and

otherNon-IT infrastructure

OEM Warranty Certificates for Hardware &

software items (wherever applicable)

T + 16 weeks

Commissioning and Final Acceptance Test

Go-live

2. Completion of

Contract period

Satisfactory performance report signed by

Nodal Officer

Completion of Contract

period from the last

satisfactory installation

report from Nodal officer,

CCPWC.

3) As part of the warranty services successful bidder shall provide:

The successful bidder shall ensure that the warranty complies with the agreed Technical

Standards, Security Requirements, Operating Procedures and Recovery Procedures.

Successful bidder shall have to stock adequate spare components to ensure that the

supplied items are repaired without delay. Warranty for three yearwould be from the go-

live date. If any extension is required on part of implementation period or delivery period

is the responsibility of the successful bidder.

Rajasthan Police shall have access to the online support and tools provided by the

manufacturer.


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4) Manpower Requirement

S.

No.

Name of

personnel

Qualification

(Minimum)

Minimum No.

of Years of

Experience

Minimum Requirement

1 Support

Engineer

Graduate 2 Years • Should have an overall

experience of 2 years or above

on Forensic tools/software.

2 Content

Developer

Graduate 2 years • Minimum 2 Years of total IT

experience

• At least 1 years’ experience in

Content development in Adobe

Captivate

• Should have a good working

knowledge of computers and

should be fluent in Hindi typing

and have required soft skills

Content Development Facilities

The successful bidder will provide content development facilities in RPA premises. These

facilities will be manned by 1 Content Developer who will be designing/ developing/

customizing the content. The content developer is expected to develop training related

content. He/ she is also expected to be proficient in English and Hindi.

Key requirements of Rajasthan Police from these content development facilities are:

i. Screen recordings for key tasks performed in a training module

ii. Sound recordings through a microphone, to be overlaid on videos

iii. Tools required for content creation. Adobe Captivate tool should be used.

iv. Audio and video recording equipment to support the requirements and facilitate

recording of the training modules

The complete infrastructure, components of hardware and software etc. for completing the

aforementioned tasks to be provided by the successful bidder.

Roles and responsibilities:

1. Role of content developer

Responsible for content development as well as

training to identified Rajasthan Police personnel for

content development.

2. Role of Department Provision of physical and IT infrastructure

3. Role of successful bidder Provide personnel and tools for content creation

including audio, video recording equipment’s


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6. INSTRUCTION TO BIDDERS (ITB)

1) Sale of Bidding/ Tender Documents

a) The sale of bidding documents shall be commenced from the date of publication of Notice

Inviting Bids (NIB) and shall be stopped as per NIB. The complete bidding document shall

also be placed on the State Public Procurement Portal and e-Procurement portal. The

prospective bidders shall be permitted to download the bidding document from the

websites and pay its price while submitting the Bid to the procuring entity.

b) The bidding documents shall be made available to any prospective bidder who pays the

price for it in cash Challanor by bank demand draft or banker's cheque.

c) The Procuring Entity is not responsible for the completeness of the Bidding Document and

its addenda, if they were not obtained directly from the Procuring Entity or not downloaded

correctly from the Procuring Entity’s website/ State Public Procurement Portal.

2) Pre-bid Meeting/ Clarifications

a) A pre-bid conference is scheduled by the procuring entity as per the details mentioned in

the NIB and to clarify doubts of potential bidders. Only those who have purchased the

bidding document, in respect of the procurement shall be allowed to participate in the pre-

bid conference and the records of such conference shall be intimated to all those who

have purchased the bidding document and where applicable, shall be published on the

respective websites.

b) The Bidder shall be deemed to have carefully examined the conditions, specifications,

size, make and drawings, etc., of the Goods and Related Services to be supplied. If any

Bidder has any doubts as to the meaning of any portion of the conditions or of the

specifications, drawings, etc., it shall, before submitting the Bid, refer the same to the

Procuring Entity and get clarifications in the specified format as per Annexure-3. A Bidder

requiring any clarification of the Bidding Document shall contact the Procuring Entity in

writing at the Procuring Entity’s address indicated in the NIB. The Procuring Entity will

respond in writing to any request for clarification, within seven days, provided that such

request is received no later than twenty (20) days prior to the deadline for submission of

Bids. The Procuring Entity shall forward copies of its response to all Bidders who have

acquired/ procured the Bidding Document directly from it including a description of the

inquiry but without identifying its source. It shall also be placed on the websites of State

Public Procurement Portal and the Procuring Entity.

c) The Bidder is expected to submit questions in writing, to reach the Procuring Entity at least

3 days before the date of Pre-Bid Conference.

d) The minutes and response, if any, shall be provided promptly to all bidders to which the

procuring entity provided the bidding documents, so as to enable those bidders to take

minutes into account in preparing their bids, and shall be published on the respective

websites. Any modification to the Bidding Document that may become necessary as a


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result of the Pre-Bid Conference shall be made by the Procuring Entity exclusively through

the issue of an addendum (part of Bid document) and not through the minutes of the Pre-

Bid Conference.

e) At any time prior to the deadline for submission of the Bids, the Procuring Entity, suo moto,

may also amend the Bidding Document if required by issuing an addendum which will

form part of the Bidding Document.

f) Non-attendance at the Pre-Bid Conference will not be a cause for disqualification of a

Bidder.

3) Changes in the Bidding Document

a) At any time, prior to the deadline for submission of Bids, the procuring entity may for any

reason, whether on its own initiative or as a result of a request for clarification by a bidder,

modify the bidding documents by issuing an addendum in accordance with the provisions

below.

i. In case, any modification is made to the bidding document or any clarification is

issued which materially affects the terms contained in the bidding document, the

procuring entity shall publish such modification or clarification in the same manner

as the publication of the initial bidding document.

ii. In case, a clarification or modification is issued to the bidding document, the

procuring entity may, prior to the last date for submission of Bids, extend such time

limit in order to allow the bidders sufficient time to take into account the clarification

or modification, as the case may be, while submitting their Bids.

b) Any bidder, who has submitted his Bid in response to the original invitation, shall have the

opportunity to modify or re-submit it, as the case may be, within the period of time originally

allotted or such extended time as may be allowed for submission of Bids, when changes

are made to the bidding document by the procuring entity; provided that the Bid last

submitted or the Bid as modified by the bidder shall be considered for evaluation.

4) Period of Validity of Bids

a) Bids submitted by the bidders shall remain valid during the period specified in the NIB/

bidding document. A Bid valid for a shorter period shall be rejected by the procuring entity

as non-responsive Bid.

b) Prior to the expiry of the period of validity of Bids, the procuring entity, in exceptional

circumstances, may request the bidders to extend the bid validity period for an additional

specified period of time. A bidder may refuse the request and such refusal shall be treated

as withdrawal of Bid and in such circumstances bid security shall not be forfeited.

c) Bidders that agree to an extension of the period of validity of their Bids shall extend or get

extended the period of validity of bid securities submitted by them or submit new bid

securities to cover the extended period of validity of their bids. A bidder whose bid security


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is not extended, or that has not submitted a new bid security, is considered to have refused

the request to extend the period of validity of its Bid.

5) Format and Signing of Bids

a) Bidders must submit their bids online at e-Procurement portal i.e.

http://eproc.rajasthan.gov.in.

b) All the documents uploaded should be digitally signed with the DSC of authorized

signatory and uploaded only in PDF format with clear readability and prescribed filename

as mentioned in the table below.

c) A Single Stage Two part/ cover system shall be followed for the Bid: -

a. Technical Bid, including fee details, eligibility & technical documents

b. Financial Bid

d) The technical bid shall consist of the following documents: -

S.

No.

Documents Type Document Format

Covering Letter

1. Covering Letter – Technical Bid On bidder’s letter head duly signed by

authorized signatory (PDF)

Fee Details

2. Bidding document Fee (Tender

Fee), RISL Processing Fee (e-

Procurement), and Bid Security

Instrument/ Proof of submission

(PDF)

Eligibility Documents

3. Bidder’s Authorisation Certificate and

copy of PoA/ Board resolution stating

that Auth. Signatory (DSC holder)

can sign the bid/ contract on behalf of

the firm.

As per Annexure-4 (PDF)

4. Self-Declaration As per Annexure –B (PDF)

5. All the documents mentioned in the

“Eligibility Criteria”, in support of the

eligibility.

As per the format mentioned against

the respective eligibility criteria clause

(PDF)

Technical Documents

6. Certificate of Conformity/ No

Deviation

As per Annexure-5 (PDF)



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7. Declaration by Bidders As per Annexure-6 (PDF)

8. Manufacturer’s Authorisation Form

(MAF)

As per Annexure-7(Indicative Format)

(PDF)

9. Undertaking on Authenticity of

Computer Equipment

As per Annexure-8

10. Financial Bid Undertaking On bidder’s letter head duly signed by

authorized signatory as per Annexure-

10

11. Components Offered + Technical

specifications compliance sheet for

all items only on OEM’s letter-head

As per Annexure-9

12. Index (page 1 of Technical Bid) As per Annexure-13

Please note the Financial bid undertaking needs to be submitted along with the

technical bid. Price bid needs to be submitted only on e-procurement website as per

the BoQ template.

b) Financial bid shall include the following documents: -

S. No. Documents Type Document Format

1. Financial Bid– Format As per BoQ (.XLS) format available on e-

Procurement portal

c) The bidder should ensure that all the required documents, as mentioned in this bidding

document, are submitted along with the Bid and in the prescribed format only. Non-

submission of the required documents or submission of the documents in a different

format/ contents may lead to the rejections of the Bid submitted by the bidder.

6) Cost & Language of Bidding

a) The Bidder shall bear all costs associated with the preparation and submission of its Bid,

and the procuring entity shall not be responsible or liable for those costs, regardless of the

conduct or outcome of the bidding process.

b) The Bid, as well as all correspondence and documents relating to the Bid exchanged by

the Bidder and the procuring entity, shall be written only in English Language. Supporting

documents and printed literature that are part of the Bid may be in another language

provided they are accompanied by an accurate translation of the relevant passages in

English/ Hindi language, in which case, for purposes of interpretation of the Bid, such

translation shall govern.

7) Alternative/ Multiple Bids


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Alternative/ Multiple Bids shall not be considered at all. Also, the bidder shall not quote for

multiple brands/ make/ models but only one in the technical Bid and should also mention the

details of the quoted make/ model in the “Annexure-9: Components Offered”.

8) Bid Prices

a) The price/ financial bid must be specified in the BoQ file available at e-proc and without

changing its form and type.

b) Prices quoted in the bid must be firm and final and shall not be subject to any

modifications, on any account whatsoever. The price quoted shall include all costs and all

taxes and duties applicable to the bidder as per law of the Central/ State Government/

Local Authorities, unless specifically asked for separately or excluded. Revision in taxes/

duties including VAT and Service Tax shall be on account of the tenderer. In case any

new tax is levied by the Government, the same shall be paid by the Procuring Entity to the

bidder from the date of imposition of such tax.

c) All the prices shall be quoted by the Bidder entirely in Indian Rupees (INR). All payments

shall be made in Indian Rupees only.

d) Prices/ Rates shall be written both in figures and words, as applicable.

e) Procuring entity will not pay any cartage or transportation charges over & above the

quoted rates.

f) The price to be quoted in the financial bid shall be the total price of the bid. Discount, if

any, should be included in the quoted price.

9) Bid Security

Every bidder, if not exempted, participating in the procurement process will be required to

furnish the bid security as specified in the NIB.

a) Bid Security (rounded up to nearest multiple of Rs.10) shall be 2% of the estimated value.

In case of Small Scale Industries of Rajasthan it shall be 0.5% of the quantity offered for

supply and in case of sick industries, other than Small Scale Industries, whose cases are

pending with Board of Industrial and Financial Reconstruction, it shall be 1% of the value

of bid. Concessional bid security may be taken from registered bidders as specified by the

State Government.

b) In lieu of bid security, a bid securing declaration shall be taken from Departments of the

State Government, Undertakings, Corporations, Autonomous bodies, Registered

Societies and Cooperative Societies which are owned or controlled or managed by the

State Government and Government Undertakings of the Central Government.

c) Bid security instrument or cash receipt of bid security or a bid securing declaration shall

necessarily accompany the technical bid.

d) Bid security of a bidder lying with the procuring entity in respect of other bids awaiting

decision shall not be adjusted towards bid security for the fresh bids. The bid security

originally deposited may, however, be taken into consideration in case bids are re-invited.


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e) The bid security may be given in the form of a banker’s cheque or demand draft or bank

guarantee, in specified format, of a scheduled nationalised bank or online through eGras

on http://egras.raj.nic.in. The bid security must remain valid 90 days beyond the original

or extended validity period of the bid.

f) The issuer of the bid security and the confirmer, if any, of the bid security, as well as the

form and terms of the bid security, must be acceptable to the procuring entity.

g) Prior to presenting a submission, a bidder may request the procuring entity to confirm the

acceptability of proposed issuer of a bid security or of a proposed confirmer, if required.

The procuring entity shall respond promptly to such a request.

h) The bank guarantee, if any, presented as bid security shall be got confirmed from the

concerned issuing bank. However, the confirmation of the acceptability of a proposed

issuer or of any proposed confirmer does not preclude the procuring entity from rejecting

the bid security on the ground that the issuer or the confirmer, as the case may be, has

become insolvent or has otherwise ceased to be creditworthy.

i) The bid security of unsuccessful bidders shall be refunded soon after final acceptance of

successful bid and signing of Agreement and submitting performance security deposit.

j) The Bid security taken from a bidder shall be forfeited, including the interest, if any, in the

following cases, namely: -

i. when the bidder withdraws or modifies its bid after opening of bids;

ii. when the bidder does not execute the agreement, if any, after placement of

supply order within the specified period;

iii. when the bidder fails to commence the supply of the goods or service or execute

work as per supply/ work order within the time specified;

iv. when the bidder does not deposit the performance security within specified period

after the supply/ work order is placed; and

v. If the bidder breaches any provision of code of integrity, prescribed for bidders,


k) Notice will be given to the bidder with reasonable time before bid security deposit is

forfeited.

l) No interest shall be payable on the bid security.

m) In case of the successful bidder, the amount of bid security may be adjusted in arriving at

the amount of the Performance Security Deposit or refunded if the successful bidder

furnishes the full amount of performance security deposit.

n) The procuring entity shall promptly return the bid security after the earliest of the following

events, namely: -

i. the expiry of validity of bid security;

ii. the execution of agreement and furnishing of security deposit by the successful

bidder;


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iii. the cancellation of the procurement process; or

iv. the withdrawal of bid prior to the deadline for presenting bids, unless the bidding

documents stipulate that no such withdrawal is permitted.

10) Deadline for the submission of Bids

a) Bids shall be received online at e-Procurement portal and up to the time and date specified

in the NIB.

b) Normally, the date of submission and opening of Bids would not be extended. In

exceptional circumstances or when the bidding document are required to be substantially

modified as a result of discussions in pre-bid meeting/ conference or otherwise and the

time with the prospective bidders for preparation of Bids appears insufficient, the date may

be extended by the procuring entity. In such case the publicity of extended time and date

shall be given in the manner, as was given at the time of issuing the original NIB and shall

also be placed on the State Public Procurement Portal, if applicable. It would be ensured

that after issue of corrigendum, reasonable time is available to the bidders for preparation

and submission of their Bids. The procuring entity shall also publish such modifications in

the bidding document in the same manner as the publication of initial bidding document.

If, in the office of the Bids receiving and opening authority, the last date of submission or

opening of Bids is a non-working day, the Bids shall be received or opened on the next

working day.

11) Withdrawal, Substitution, and Modification of Bids

a) If permitted on e-Procurement portal, a Bidder may withdraw its Bid or re-submit its Bid

(technical and/ or financial cover) as per the instructions/ procedure mentioned at e-

Procurement website under the section "Bidder's Manual Kit".

b) Bids withdrawn shall not be opened and processed further.

c) No bid shall be withdrawn, substituted, or modified after the last time and date fixed for

receipt of bids.

12) Opening of Bids

a) The Bids shall be opened by the bid opening & evaluation committee on the date and time

mentioned in the NIB in the presence of the bidders or their authorised representatives

who choose to be present.

b) The committee may co-opt experienced persons in the committee to conduct the process

of Bid opening.

c) The committee shall prepare a list of the bidders or their representatives attending the

opening of Bids and obtain their signatures on the same. The list shall also contain the

representative’s name and telephone number and corresponding bidders’ names and

addresses. The authority letters, if any, brought by the representatives shall be attached

to the list. The list shall be signed by all the members of Bid opening committee with date

and time of opening of the Bids.


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d) The committee shall conduct a preliminary scrutiny of the opened technical Bids to assess

the prima-facie responsiveness and ensure that the: -

i. bid is accompanied by bidding document fee, bid security or bid securing

declaration, and processing fee (if applicable);

ii. bid is valid for the period, specified in the bidding document;

iii. bid is unconditional, and the bidder has agreed to give the required

performance security deposit; and

iv. Other conditions, as specified in the bidding document are fulfilled.

v. Any other information which the committee may consider appropriate.

e) No Bid shall be rejected at the time of Bid opening except the Bids not accompanied with

the proof of payment or instrument of the required price of bidding document, processing

fee and bid security.

f) The Financial Bid cover shall be kept unopened and shall be opened later on the date and

time intimated to the bidders who qualify in the evaluation of technical Bids.

13) Evaluation/ Selection Method:

Lowest financially evaluated &technically responsive bidder shall be selected for award of

contract.

14) Clarification of Bids

a) To assist in the examination, evaluation, comparison and qualification of the Bids, the bid

evaluation committee may, at its discretion, ask any bidder for a clarification regarding its

Bid. The committee’s request for clarification and the response of the bidder shall be

through the e-Procurement portal.

b) Any clarification submitted by a bidder with regard to its Bid that is not in response to a

request by the committee shall not be considered.

c) No change in the prices or substance of the Bid shall be sought, offered, or permitted,

except to confirm the correction of arithmetic errors discovered by the committee in the

evaluation of the financial Bids.

d) No substantive change to qualification information or to a submission, including changes

aimed at making an unqualified bidder, qualified or an unresponsive submission,

responsive shall be sought, offered or permitted.

15) Overall Evaluation process

a) A tiered evaluation procedure will be adopted for evaluation of proposals, with the

technical evaluation being completed before the commercial proposals are opened and

compared.

b) Only those bidders who qualify on the pre-qualification criteria’s will qualify for the next

level that is evaluation of the technical bids.

c) Rajasthan Police will review the technical bids of the short-listed bidders to determine

whether the technical bids are substantially responsive. Bids that are not substantially


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responsive are liable to be disqualified. Rajasthan Police may seek inputs from their

professional, external experts in the technical and commercial evaluation process.

d) The commercial bids for the technically qualified bidders will be opened and reviewed to

determine whether the commercial bids are substantially responsive.

16) Evaluation & Tabulation of Financial Bids

Subject to the provisions of “Acceptance of Successful Bid and Award of Contract” below, the

procuring entity shall take following actions for evaluation of financial Bids: -

a) The financial Bids of the bidders who qualify in technical evaluation, as per technical

evaluation method described at Point no. 13 above i.e. Evaluation/Selection Method, shall

be opened online at the notified time, date and place by the bid evaluation committee in

the presence of the bidders or their representatives who choose to be present;

b) The process of opening of the financial Bids shall be similar to that of technical Bids.

c) Conditional Bids are liable to be rejected;

d) The evaluation shall include all costs and all taxes and duties applicable to the bidder as

per law of the Central/ State Government/ Local Authorities, and the evaluation criteria

specified in the bidding documents shall only be applied;

e) The offers shall be evaluated and marked L1, L2, and L3 etc. L1 being the lowest offer

and then others in ascending order in case price is the only criteria.

f) The bid evaluation committee shall prepare a comparative statement in tabular form in

accordance with rulesalongwith its report on evaluation of financial Bids and recommend

the lowest offer for acceptance to the procuring entity, if price is the only criterion, or most

advantageous Bid in other case;

g) The members of bids evaluation committee shall give their recommendations below the

table regarding lowest Bid or most advantageous Bid and sign it.

h) it shall be ensured that the offer recommended for sanction is justifiable looking to the

prevailing market rates of the goods, works or service required to be procured.

15) Correction of Arithmetic Errors in Financial Bids

Annexure Dsub clause 1 may be referred for this purpose.

16) Price/ purchase preference in evaluation

Price and/ or purchase preference notified by the State Government (GoR), Price preference

policy for MSME enterprise (as per new circular on Nov. 19, 2015) & any other notification

issued by GoR for price preference and as mentioned in the bidding document shall be

considered in the evaluation of Bids and award of contract.

17) Negotiations

a) Except in case of procurement by method of single source procurement or procurement

by competitive negotiations, to the extent possible, no negotiations shall be conducted


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after the pre-bid stage. All clarifications needed to be sought shall be sought in the pre-

bid stage itself.

b) Negotiations may, however, be undertaken only with the lowest or most advantageous

bidder when the rates are considered to be much higher than the prevailing market rates.

c) The bid evaluation committee shall have full powers to undertake negotiations. Detailed

reasons and results of negotiations shall be recorded in the proceedings.

d) The lowest or most advantageous bidder shall be informed in writing either through

messenger or by registered letter and e-mail (if available). A minimum time of seven days

shall be given for calling negotiations. In case of urgency the bid evaluation committee,

after recording reasons, may reduce the time, provided the lowest or most advantageous

bidder has received the intimation and consented to regarding holding of negotiations.

e) Negotiations shall not make the original offer made by the bidder inoperative. The bid

evaluation committee shall have option to consider the original offer in case the bidder

decides to increase rates originally quoted or imposes any new terms or conditions.

f) In case of non-satisfactory achievement of rates from lowest or most advantageous

bidder, the bid evaluation committee may choose to make a written counter offer to the

lowest or most advantageous bidder and if this is not accepted by him, the committee may

decide to reject and re-invite Bids or to make the same counter-offer first to the second

lowest or most advantageous bidder, then to the third lowest or most advantageous bidder

and so on in the order of their initial standing and work/ supply order be awarded to the

bidder who accepts the counter-offer. This procedure would be used in exceptional

cases only.

g) In case the rates even after the negotiations are considered very high, fresh Bids shall be

invited.

18) Exclusion of Bids/ Disqualification

a) A procuring entity shall exclude/ disqualify a Bid, if: -

i. the information submitted, concerning the qualifications of the bidder, was

false or constituted a misrepresentation; or

ii. the information submitted, concerning the qualifications of the bidder, was

materially inaccurate or incomplete; and

iii. the bidder is not qualified as per pre-qualification/ eligibility criteria

mentioned in the bidding document;

iv. the Bid materially departs from the requirements specified in the bidding

document or it contains false information;

v. the bidder, submitting the Bid, his agent or any one acting on his behalf,

gave or agreed to give, to any officer or employee of the procuring entity or

other governmental authority a gratification in any form, or any other thing

of value, so as to unduly influence the procurement process;


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vi. a bidder, in the opinion of the procuring entity, has a conflict of interest

materially affecting fair competition.

vii. a bidder currently blacklisted by Central / State Government / Departments

/ PSUs in India as on bid submission date.

b) A Bid shall be excluded/ disqualified as soon as the cause for its exclusion/ disqualification

is discovered.

c) Every decision of a procuring entity to exclude a Bid shall be for reasons to be recorded

in writing and shall be: -

i. communicated to the concerned bidder in writing;

ii. published on the State Public Procurement Portal, if applicable.

19) Lack of competition

a) A situation may arise where, if after evaluation of Bids, the bid evaluation committee may

end-up with one responsive Bid only. In such situation, the bid evaluation committee would

check as to whether while floating the NIB all necessary requirements to encourage

competition like standard bid conditions, industry friendly specifications, wide publicity,

sufficient time for formulation of Bids, etc. were fulfilled. If not, the NIB would be re-floated

after rectifying deficiencies. The bid process shall be considered valid even if there is one

responsive Bid, provided that: -

i. the Bid is technically qualified;

ii. the price quoted by the bidder is assessed to be reasonable;

iii. the Bid is unconditional and complete in all respects;

iv. there are no obvious indicators of cartelization amongst bidders; and

v. the bidder is qualified as per the provisions of pre-qualification/ eligibility

criteria in the bidding document

b) The bid evaluation committee shall prepare a justification note for approval of procuring

entity, clearly including views of the accounts/finance member of the committee.

c) The procuring entity competent to decide a procurement case, as per delegation of

financial powers, shall decide as to whethersanction a single bid or re-invite bids after

recording it’s reasons for doing so.

If a decision to re-invite the Bids is taken, market assessment shall be carried out for estimation

of market depth, eligibility criteria and cost estimate.

20) Acceptance of the successful Bid and award of contract

a) The procuring entity after considering the recommendations of the bid evaluation

committee and the conditions of Bid, if any, financial implications, trials, sample testing

and test reports, etc., shall accept or reject the successful Bid. If any member of the bid

evaluation committee has disagreed or given its note of dissent, the matter shall be

referred to the next higher authority, as per delegation of financial powers, for decision.


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b) Decision on Bids shall be taken within original validity period of Bids and time period

allowed to procuring entity for taking decision. If the decision is not taken within the original

validity period of time limit allowed for taking decision, the matter shall be referred to the

next higher authority in delegation of financial powers for decision.

c) Before award of the contract, the procuring entity shall ensure that the price of successful

Bid is reasonable and consistent with the required quality.

d) A Bid shall be treated as successful only after the competent authority has approved the

procurement in terms of that Bid.

e) The procuring entity shall award the contract to the bidder whose offer has been

determined to be the lowest or most advantageous in accordance with the evaluation

criteria set out in the bidding document and if the bidder has been determined to be

qualified to perform the contract satisfactorily on the basis of qualification criteria fixed for

the bidders in the bidding document for the subject matter of procurement.

f) Prior to the expiration of the period of bid validity, the procuring entity shall inform the

successful bidder, in writing, that its Bid has been accepted.

g) As soon as a Bid is accepted by the competent authority, its written intimation shall be

sent to the concerned bidder by registered post or email and asked to execute an

agreement in the format given in the bidding documents on a non-judicial stamp of

requisite value and deposit the amount of performance security or a performance security

declaration, if applicable, within a period specified in the bidding documents or where the

period is not specified in the bidding documents then within fifteen days from the date on

which the letter of acceptance or letter of intent is dispatched to the bidder.

h) If the issuance of formal letter of acceptance is likely to take time, in the meanwhile a

Letter of Intent (LOI) may be sent to the bidder. The acceptance of an offer is complete as

soon as the letter of acceptance or letter of intent is posted and/ or sent by email (if

available) to the address of the bidder given in the bidding document. Until a formal

contract is executed, the letter of acceptance or LOI shall constitute a binding contract.

i) The bid security of the bidders who’sBids could not be accepted shall be refunded soon

after the contract with the successful bidder is signed and its performance security is

obtained.

21) Information and publication of award

Information of award of contract shall be communicated to all participating bidders and

published on the respective website(s) as specified in NIB.

22) Procuring entity’s right to accept or reject any or all Bids

The Procuring entity reserves the right to accept or reject any Bid, and to annul (cancel) the

bidding process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the bidders.


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23) Right to vary quantity

Annexure D sub clause 2 may be referred for this purpose.

24) Performance Security Deposit (PSD)

a) Prior to execution of agreement, Performance Security Deposit (PSD) shall be solicited

from the successful bidder, except the departments of the State Government and

undertakings, corporations, autonomous bodies, registered societies, co-operative

societies which are owned or controlled or managed by the State Government and

undertakings of the Central Government. However, a performance security declaration

shall be taken from them. The State Government may relax the provision of performance

security in particular procurement or any class of procurement.

b) Bidder shall submit the Performance Security Deposit (PSD) with in fifteen days of issue

of LOI for entering in to contract as per the terms and conditions of this bidding document.

c) The amount of performance security shall be 5%, of the amount of supply order in case

of procurement of goods and services. In case of Small Scale Industries (SSI) of

Rajasthan, it shall be 1% of the amount of quantity ordered for supply of goods and in

case of sick industries, other than SSI, whose cases are pending before the Board of

Industrial and Financial Reconstruction (BIFR), it shall be 2% of the amount of supply

order. The Bid security of the selected bidder may be adjusted into the PSD during the

contract period.

d) The successful bidder may convert the Bank Guarantee submitted as bid security into

Performance Bank Guarantee at his own expenses.

e) Refund of PSD: The PSD shall be refunded after three (03) months of the expiry of the

contract period.

f) Forfeiture of PSD: The PSD taken from a bidder shall be forfeited, including the interest,

if any, in the following cases, namely: -

i. When any clause of terms and conditions of the contract is breached or

cancelled

ii. when the bidder does not accept any supply, order issued anytime during

the period of contract

iii. when the bidder fails to commence the supply of the goods or service or

execute work issued under this contract

iv. when the bidder does not deposit the requisite performance security

deposit within the period specified in the supply order, issued under this

contract

g) Notice will be given to the bidder with reasonable time before Performance Security,

deposited with Procuring Entity, is forfeited.

h) No interest shall be payable on the deposited PSD

i) Performance security deposit shall be furnished in any one of the following forms: -


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i. Bank Draft or Banker's Cheque of a scheduled bank;

ii. Through eGras on http://egras.raj.nic.in.

iii. National Savings Certificates and any other script/ instrument under

National Savings Schemes for promotion of small savings issued by a Post

Office in Rajasthan, if the same can be pledged under the relevant rules.

They shall be accepted at their surrender value at the time of bid and

formally transferred in the name of procuring entity with the approval of

Head Post Master;

iv. Bank guarantee/s of a scheduled bank. It shall be got verified from the

issuing bank. Other conditions regarding bank guarantee shall be same as

mentioned in the bidding document for bid security;

v. Fixed Deposit Receipt (FDR) of a scheduled bank. It shall be in the name

of procuring entity on account of bidder and discharged by the bidder in

advance. The procuring entity shall ensure before accepting the FDR that

the bidder furnishes an undertaking from the bank to make

payment/premature payment of the FDR on demand to the procuring entity

without requirement of consent of the bidder concerned. In the event of

forfeiture of the performance security, the Fixed Deposit shall be forfeited

along with interest earned on such Fixed Deposit.

j) Performance security deposit furnished in the form specified in clause [b.] to [d.] of (c)

aboveshall remain valid for a period of 90 days beyond the date of completion of all

contractual obligations of the bidder, including warranty obligations and maintenance and

defect liability period.

25) Execution of agreement

a) A procurement contract shall come into force from the date on which the letter of

acceptance or letter of intent for contract is despatched to the bidder.

b) The successful bidder shall sign the agreement within15 days from the date on which the

letter of acceptance or letter of intent for contract is despatched to the successful bidder.

c) If the bidder, who’s Bid has been accepted, fails to sign a written agreement or fails to

furnish the required performance security within specified period, the procuring entity shall

take action against the successful bidder as per the provisions of the bidding document

and Act. The procuring entity may, in such case, cancel the contract/procurement process

or if it deems fit, offer for acceptance the rates of lowest or most advantageous bidder to

the next lowest or most advantageous bidder, in accordance with the criteria and

procedures set out in the bidding document.

d) The bidder will be required to execute the agreement on a non-judicial stamp, to be

purchased from anywhere in Rajasthan only, of specified value at its own cost.

26) Issue of Supply order to Selected Bidder


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a) The supply order shall specify the quantity of various items to be supplied with location

details and delivery schedule for supply and installation.

b) After receiving the supply order, the bidder shall be responsible to deposit the requisite

Performance Security Deposit (PSD) and SLA Bank Guarantee (SBG) within 15 days of

each supply order.

27) Confidentiality

a) Notwithstanding anything contained in this bidding document but subject to the provisions

of any other law for the time being in force providing for disclosure of information, a

procuring entity shall not disclose any information if such disclosure, in its opinion, is likely

to: -

i. impede enforcement of any law;

ii. affect the security or strategic interests of India;

iii. affect the intellectual property rights or legitimate commercial interests of bidders;

iv. affect the legitimate commercial interests of the procuring entity in situations that

may include when the procurement relates to a project in which the procuring

entity is to make a competitive bid, or the intellectual property rights of the

procuring entity.

b) The procuring entity shall treat all communications with bidders related to the procurement

process in such manner as to avoid their disclosure to competing bidders or to any other

person not authorised to have access to such information.

c) The procuring entity may impose on bidders and sub-contractors, if there are any for

fulfilling the terms of the procurement contract, conditions aimed at protecting information,

the disclosure of which violates (a) above.

d) In addition to the restrictions specified above, the procuring entity, while procuring a

subject matter of such nature which requires the procuring entity to maintain

confidentiality, may impose condition for protecting confidentiality of such information.

28) Cancellation of procurement process

a) If any procurement process has been cancelled, it shall not be reopened but it shall not

prevent the procuring entity from initiating a new procurement process for the same

subject matter of procurement, if required.

b) A procuring entity may, for reasons to be recorded in writing, cancel the process of

procurement initiated by it -

i. at any time prior to the acceptance of the successful Bid; or

ii. after the successful Bidis accepted in accordance with (d) and (e) below.

c) The procuring entity shall not open any bids or proposals after taking a decision to cancel

the procurement and shall return such unopened bids or proposals.

d) The decision of the procuring entity to cancel the procurement and such decision shall be

immediately communicated to all bidders that participated in the procurement process.


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e) If successful bidder fails to sign any written procurement contract as required or fails to

provide any required security for the performance of the contract, the procuring entity may

cancel the procurement process.

f) If a bidder is convicted of any offence under the Act, the procuring entity may: -

i. cancel the relevant procurement process if the Bid of the convicted bidder

has been declared as successful but no procurement contract has been

entered into;

ii. rescind (cancel) the relevant contract or forfeit the payment of all

or a part of the contract value if the procurement contract has been

entered into between the procuring entity and the convicted bidder.

29) Code of Integrity for Bidders

Annexure A may be referred for this purpose.

30) Conflict of Interest

Annexure A may be referred for this purpose.

31) Interference with Procurement Process

A bidder, who: -

a) withdraws from the procurement process after opening of financial bids;

b) withdraws from the procurement process after being declared the successful bidder;

c) fails to enter into procurement contract after being declared the successful bidder;

d) fails to provide performance security deposit or any other document or security required in

terms of the bidding documents after being declared the successful bidder, without

valid grounds, shall, in addition to the recourse available in the bidding document

or the contract, be punished with fine which may extend to fifty lakh rupees or ten per cent

of the assessed value of procurement, whichever is less.

32) Appeals

Annexure C may be referred for this purpose.

33) Stay of procurement proceedings

While hearing of an appeal, the officer or authority hearing the appeal may, on an application

made in this behalf and after affording a reasonable opportunity of hearing to the parties

concerned, stay the procurement proceedings pending disposal of the appeal, if (s)he, or it,

is satisfied that failure to do so is likely to lead to miscarriage of justice.

34) Vexatious Appeals & Complaints

Whoever intentionally files any vexatious, frivolous or malicious appeal or complaint under

the “The Rajasthan Transparency Public Procurement Act 2012”, with the intention of

delaying or defeating any procurement or causing loss to any procuring entity or any other

bidder, shall be punished with fine which may extend to twenty lakh rupees or five per cent

of the value of procurement, whichever is less.


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35) Offenses by Firms/ Companies

a) Where an offence under “The Rajasthan Transparency Public Procurement Act 2012”

has been committed by a company, every person who at the time the offence was

committed was in charge of and was responsible to the company for the conduct of the

business of the company, as well as the company, shall be deemed to be guilty of having

committed the offence and shall be liable to be proceeded against and punished

accordingly:

Provided that nothing contained in this sub-section shall render any such person liable

for any punishment if he proves that the offence was committed without his knowledge

or that he had exercised all due diligence to prevent the commission of such offence.

b) Notwithstanding anything contained in (a) above, where an offence under this Act has

been committed by a company and it is proved that the offence has been committed

with the consent or connivance of or is attributable to any neglect on the part of any

director, manager, secretary or other officer of the company, such director, manager,

secretary or other officer shall also be deemed to be guilty of having committed such

offence and shall be liable to be proceeded against and punished accordingly.

c) For the purpose of this section-

a. "Company" means a body corporate and includes a limited liability partnership,

firm, registered society or cooperative society, trust or other association of

individuals; and

b. "Director" in relation to a limited liability partnership or firm, means a partner in

the firm.

d) Abetment of certain offenses: Whoever abets an offence punishable under this Act,

whether or not that offence is committed in consequence of that abetment, shall be

punished with the punishment provided for the offence.

36) Debarment from Bidding

a) A bidder shall be debarred by the State Government if he has been convicted of an

offence

i. under the Prevention of Corruption Act, 1988 (Central Act No. 49 of

1988); or

ii. under the Indian Penal Code, 1860 (Central Act No. 45 of 1860) or any

other law for the time being in force, for causing any loss of life or property

or causing a threat to public health as part of execution of a public

procurement contract.

b) A bidder debarred under (a) above shall not be eligible to participate in a procurement

process of any procuring entity for a period not exceeding three years commencing from

the date on which he was debarred.


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c) If a procuring entity finds that a bidder has breached the code of integrity prescribed in

terms of “Code of Integrity for bidders” above, it may debar the bidder for a period not

exceeding three years.

d) Where the entire bid security or the entire performance security deposit or any substitute

thereof, as the case may be, of a bidder has been forfeited by a procuring entity in

respect of any procurement process or procurement contract, the bidder may be

debarred from participating in any procurement process undertaken by the procuring

entity for a period not exceeding three years.

e) The State Government or a procuring entity, as the case may be, shall not debar a bidder

under this section unless such bidder has been given a reasonable opportunity of being

heard.

39) Change in status of the bidder

a) Any change in the constitution of the firm, etc. shall be notified forth with by the

contractor in writing to the procuring entity and such change shall not relieve any

former member of the firm, etc., from any liability under the contract.

b) No new partner/ partners shall be accepted in the firm by the selected bidder in

respect of the contract unless he/ they agree to abide by all its terms, conditions

and deposits with the procuring entity through a written agreement to this effect.

The bidder’s receipt for acknowledgement or that of any partners subsequently

accepted as above shall bind all of them and will be sufficient discharge for any of

the purpose of the contract.

37) Monitoring of Contract

a) An officer or a committee of officers named Contract Monitoring Committee (CMC) may

be nominated by procuring entity to monitor the progress of the contract during its

delivery period.

b) During the delivery period the CMC shall keep a watch on the progress of the contract

and shall ensure that quantity of goods and service delivery is in proportion to the total

delivery period given, if it is a severable contract, in which the delivery of the goods and

service is to be obtained continuously or is batched. If the entire quantity of goods and

service is to be delivered in the form of completed work or entire contract like fabrication

work, the process of completion of work may be watched and inspections of the selected

bidder’s premises where the work is being completed may be inspected.

c) If delay in delivery of goods and service is observed a performance notice would be

given to the selected bidder to speed up the delivery.

d) Any change in the constitution of the firm, etc. shall be notified forth with by the contractor

in writing to the procuring entity and such change shall not relieve any former member

of the firm, etc., from any liability under the contract.


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e) No new partner/ partners shall be accepted in the firm by the selected bidder in respect

of the contract unless he/ they agree to abide by all its terms, conditions and deposits

with the procuring entity through a written agreement to this effect. The bidder’s receipt

for acknowledgement or that of any partners subsequently accepted as above shall bind

all of them and will be sufficient discharge for any of the purpose of the contract.

f) The selected bidder shall not assign or sub-let his contract or any substantial part thereof

to any other agency without the permission of procuring entity.


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7. GENERALTERMS AND CONDITIONS OF TENDER &CONTRACT

Bidders should read these conditions carefully and comply strictly while sending their bids.

Definitions

For the purpose of clarity, the following words and expressions shall have the meanings hereby

assigned to them: -

a) “Contract” means the Agreement entered into between the Purchaser and the successful/

selected bidder, together with the Contract Documents referred to therein, including all

attachments, appendices, and all documents incorporated by reference therein.

b) “Contract Documents” means the documents listed in the Agreement, including any

amendments thereto.

c) “Contract Price” means the price payable to the successful/ selected bidder as specified in

the Agreement, subject to such additions and adjustments thereto or deductions there from,

as may be made pursuant to the Contract.

d) “Day” means a calendar day.

e) “Delivery” means the transfer of the Goods from the successful/ selected bidder to the

Purchaser in accordance with the terms and conditions set forth in the Contract.

f) “Completion” means the fulfilment of the related services by the successful/ selected bidder

in accordance with the terms and conditions set forth in the Contract.

g) “Goods” means all of the commodities, raw material, machinery and equipment, and/or other

materials that the successful/ selected bidder is required to supply to the Purchaser under the

Contract.

h) “Purchaser/ Procuring Entity” means the entity purchasing the Goods and related services,

as specified in the bidding document.

i) “Related Services” means the services incidental to the supply of the goods, such as

insurance, installation, training and initial maintenance and other similar obligations of the

successful/ selected bidder under the Contract.

j) “Subcontractor” means any natural person, private or government entity, or a combination of

the above, including its legal successors or permitted assigns, to whom any part of the Goods

to be supplied or execution of any part of the related services is subcontracted by the

successful/ selected bidder.

k) “Supplier/ Successful or Selected bidder” means the person, private or government entity, or

a combination of the above, whose Bid to perform the Contract has been accepted by the

Purchaser and is named as such in the Agreement and includes the legal successors or

permitted assigns of the successful/ selected bidder.

l) “The Site,” where applicable, means the designated project place(s) named in the bidding

document.


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Note: The bidder shall be deemed to have carefully examined the conditions, specifications, size,

make and drawings, etc., of the goods to be supplied and related services to be rendered. If the

bidder has any doubts as to the meaning of any portion of these conditions or of the specification,

drawing, etc., he shall, before submitting the Bid and signing the contract refer the same to the

procuring entity and get clarifications.

1) Contract Documents

Subject to the order of precedence set forth in the Agreement, all documents forming the

Contract (and all parts thereof) are intended to be correlative, complementary, and mutually

explanatory.

2) Interpretation

a) If the context so requires it, singular means plural and vice versa.

b) Entire Agreement: The Contract constitutes the entire agreement between the

Purchaser and the Supplier/ Selected Bidder and supersedes all communications,

negotiations and agreements (whether written or oral) of parties with respect thereto

made prior to the date of Contract.

c) Amendment: No amendment or other variation of the Contract shall be valid unless it is

in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized

representative of each party thereto.

d) Non-waiver: Subject to the condition (f) below, no relaxation, forbearance, delay, or

indulgence by either party in enforcing any of the terms and conditions of the Contract

or the granting of time by either party to the other shall prejudice, affect, or restrict the

rights of that party under the Contract, neither shall any waiver by either party of any

breach of Contract operate as waiver of any subsequent or continuing breach of

Contract.

e) Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing,

dated, and signed by an authorized representative of the party granting such waiver,

and must specify the right and the extent to which it is being waived.

f) Severability: If any provision or condition of the Contract is prohibited or rendered invalid

or unenforceable, such prohibition, invalidity or unenforceability shall not affect the

validity or enforceability of any other provisions and conditions of the Contract.

3) Language

a) The Contract as well as all correspondence and documents relating to the Contract

exchanged by the successful/ selected bidder and the Purchaser, shall be written in

English language only. Supporting documents and printed literature that are part of the

Contract may be in another language provided they are accompanied by an accurate

translation of the relevant passages in the language specified in the special conditions

of the contract, in which case, for purposes of interpretation of the Contract, this

translation shall govern.


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b) The successful/ selected bidder shall bear all costs of translation to the governing

language and all risks of the accuracy of such translation.

4) Joint Venture, Consortium or Association

Joint Venture, Consortium, or Association is not allowed for this bid.

5) Eligible Goods and Related Services

a) For purposes of this Clause, the term “goods” includes commodities, raw material,

machinery, equipment, and industrial plants; and “related services” includes services

such as insurance, transportation, supply&installation.

b) All articles/ goods being bid, other than those marked in the Bill of Material (BoM) should

be the ones which are produced in volume and are used by a large number of users in

India/ abroad. All products quoted by the successful/ selected bidder must be associated

with specific make and model number, item code and names and with printed literature

describing configuration and functionality. Any deviation from the printed specifications

should be clearly mentioned in the offer document by the bidder/ supplier. Also, the

bidder is to quote/ propose only one make/ model against the respective item.

c) The OEM/ Vendor of the quoted product must have its own registered spares depot in

India having adequate inventory of the equipment being quoted for providing the

necessary spares as per the requirements of this bidding document.

d) The OEM/ Vendor of the quoted product should also have its direct representation in

India in terms of registered office for at least past 3 years. The presence through any

Distribution/ System Integration partner will not be accepted.

e) Bidder must quote products in accordance with above clause “Eligible goods and related

services”.

6) Service of Notice, Documents & Orders

a) A notice, document or order shall be deemed to be served on any individual/ a body

corporate by -

i. delivering it to the person personally; or

ii. leaving it at, or sending it by post to, the address of the place of

residence or business of the person last known;

iii. leaving it at, or sending it by post to, the registered office of the body

corporate.

iv. email to the person/body corporate.

b) When the procedure laid down in (a) above is followed, service shall be deemed to be

affected by properly addressing, preparing and posting the document, notice or order, as

the case may be.

7) Scope of Supply& establishment of lab


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a) Subject to the provisions in the bidding document and contract, the goods and related

services to be supplied shall be as specified in the bidding document.

b) Unless otherwise stipulated in the Contract, the scope of supply shall include all such

items not specifically mentioned in the Contract but that can be reasonably inferred from

the Contract as being required for attaining delivery and completion of the goods and

related services as if such items were expressly mentioned in the Contract.

c) The bidder shall not quote and supply any Hardware/ Software/ other items that are

likely to be declared as End of Sale within 3 months and End of Service/ Support within

5 Years of the last date of bid submission. OEMs are required to mention this in the MAF

for all the quoted Hardware/ Software/ other items (if required). If any item is declared

End of Sale after bid submission, the bidder may provide different model of the same or

higher configuration without any extra cost with the express and prior approval of the

Procuring Entity. If any of the Hardware/ Software/ other item is found to be declared as

End of Sale/ Service/ Support, then the bidder shall replace all such Hardware/ Software/

other items with the latest ones having equivalent or higher specifications without any

financial obligation to the purchaser.

8) Delivery & Installation

a) Subject to the conditions of the contract, the delivery of the goods and completion of the

related services shall be in accordance with the delivery and completion schedule

specified in the bidding document. The details of supply/ shipping and other documents

to be furnished by the successful/ selected bidder are specified in the bidding document

and/ or contract.

b) The contract for the supply can be repudiated at any time by the Procuring Entity after

giving an opportunity to the bidder of being heard and recording the reasons for

repudiation, if the supplies are not made to his satisfaction.

c) The Supplier/ Selected Bidder shall arrange to supply& install the ordered materials/

system to the places specified as per specifications within the specified delivery/

completion period mentioned in the supply order.

d) Shifting the place of Installation: The user will be free to shift the place of installation

within the same district. The successful/ selected bidder shall provide all assistance,

except transportation, in shifting of the equipment.

9) Supplier’s/ Selected Bidder’s Responsibilities

The Supplier/ Selected Bidder shall supply all the goods and related services included in

the scope of supply in accordance with the provisions of bidding document and/ or contract.

10) Purchaser’s Responsibilities

a) Whenever the supply of goods and related services requires that the Supplier/ Selected

Bidder obtain permits, approvals, and import and other licenses from local public

authorities, the Purchaser shall, if so required by the Supplier/ Selected Bidder, make


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its best effort to assist the Supplier/ Selected Bidder in complying with such requirements

in a timely and expeditious manner.

b) The Purchaser shall pay all costs involved in the performance of its responsibilities, in

accordance with the general and special conditions of the contract.

11) Contract Price

a) The Contract Price shall be paid as specified in thecontract subject to any additions and

adjustments thereto, or deductions there from, as may be made pursuant to the

Contract.

b) Prices charged by the Supplier/ Selected Bidder for the Goods delivered and the Related

Services performed under the Contract shall not vary from the prices quoted by the

Supplier/ Selected Bidder in its bid, with the exception of any price adjustments

authorized in the special conditionsof the contract.

12) Recoveries from Supplier/ Selected Bidder

a) Recoveries of liquidated damages, short supply, breakage, rejected articles and in case

of failure in satisfactory replacement by the supplier shall ordinarily be made from bills.

b) Amount may also be withheld to the extent of short supply, breakages, rejected articles

and in case of failure in satisfactory replacement by the supplier along with amount of

liquidated damages shall be recovered from his dues and security deposit available with

the Procuring Entity.

c) In case, recovery is not possible by either method as stated in a) and b) above, recourse

will be taken under Rajasthan PDR Act or any other law in force.

13) Taxes & Duties

a) The TDS, if applicable, shall be deducted at source/ paid by Rajasthan Police as per

prevailing rates.

b) For goods supplied from outside India, the successful/ selected bidder shall be entirely

responsible for all taxes, stamp duties, license fees, and other such levies imposed

outside the country.

c) For goods supplied from within India, the successful/ selected bidder shall be entirely

responsible for all taxes, duties, license fees, etc., incurred until delivery of the

contracted Goods to the Purchaser.

d) If any tax exemptions, reductions, allowances or privileges may be available to the

successful/ selected bidder in India, the Purchaser shall use its best efforts to enable

the successful/ selected bidder to benefit from any such tax savings to the maximum

allowable extent.

14) Confidential Information

a) The Purchaser and the Supplier/ Selected Bidder shall keep confidential and shall not,

without the written consent of the other party hereto, divulge to any third party any

drawings, documents, data, or other information furnished directly or indirectly by the


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other party hereto in connection with the Contract, whether such information has been

furnished prior to, during or following completion or termination of the Contract.

b) The Supplier/ Selected Bidder may furnish to its Subcontractor, if permitted, such

documents, data, and other information it receives from the Purchaser to the extent

required for the Subcontractor to perform its work under the Contract, in which event the

Supplier/ Selected Bidder shall obtain from such Subcontractor an undertaking of

confidentiality similar to that imposed on the Supplier/ Selected Bidder.

c) The Purchaser shall not use such documents, data, and other information received from

the Supplier/ Selected Bidder for any purposes unrelated to the Contract. Similarly, the

Supplier/ Selected Bidder shall not use such documents, data, and other information

received from the Purchaser for any purpose other than the design, procurement, or

other work and services required for the performance of the Contract.

d) The obligation of a party under sub-clauses above, however, shall not apply to

information that: -

i. the Purchaser or Supplier/ Selected Bidder need to share with other institutions

participating in the Contract;

ii. now or hereafter enters the public domain through no fault of that party;

iii. can be proven to have been possessed by that party at the time of disclosure and

which was not previously obtained, directly or indirectly, from the other party; or

iv. otherwise lawfully becomes available to that party from a third party that has no

obligation of confidentiality.

e) The above provisions shall not in any way modify any undertaking of confidentiality given

by either of the parties hereto prior to the date of the Contract in respect of the supply

or any part thereof.

f) The provisions of this clause shall survive completion or termination, for whatever

reason, of the Contract.

15) Specifications and Standards

a) All articles supplied shall strictly conform to the specifications, trademark laid down in

the bidding document and wherever articles have been required according to ISI/ ISO/

other applicable specifications/ certifications/ standards, those articles should conform

strictly to those specifications/ certifications/ standards. The supply shall be of best

quality and description. The decision of the competent authority/ purchase committee

whether the articles supplied conform to the specifications shall be final and binding on

the supplier/ selected bidder.

b) Technical Specifications and Drawings

i. The Supplier/ Selected Bidder shall ensure that the goods and related services

comply with the technical specifications and other provisions of the Contract.


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ii. The Supplier/ Selected Bidder shall be entitled to disclaim responsibility for any

design, data, drawing, specification or other document, or any modification thereof

provided or designed by or on behalf of the Purchaser, by giving a notice of such

disclaimer to the Purchaser.

iii. The goods and related services supplied under this Contract shall conform to the

standards mentioned in bidding document and, when no applicable standard is

mentioned, the standard shall be equivalent or superior to the official standards

whose application is appropriate to the country of origin of the Goods.

c) Wherever references are made in the Contract to codes and standards in accordance

with which it shall be executed, the edition or the revised version of such codes and

standards shall be those specified in the bidding document. During Contract execution,

any changes in any such codes and standards shall be applied only after approval by

the Purchaser and shall be treated in accordance with the general conditions of the

contract.

16) Packing and Documents

a) The Supplier/ Selected Bidder shall provide such packing of the Goods as is required to

prevent their damage or deterioration during transit to their final destination, as indicated

in the Contract. During transit, the packing shall be sufficient to withstand, without

limitation, rough handling and exposure to extreme temperatures, salt and precipitation,

and open storage. Packing case size and weights shall take into consideration, where

appropriate, the remoteness of the final destination of the Goods and the absence of

heavy handling facilities at all points in transit.

b) The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the Contract,

including additional requirements, if any, specified in the contract, and in any other

instructions ordered by the Purchaser.

17) Insurance

a) The goods will be delivered at the destination godown in perfect condition. The Goods

supplied under the Contract shall be fully insured against loss by theft, destruction or

damage incidental to manufacture or acquisition, transportation, storage, fire, flood,

under exposure to weather and delivery at the designated project locations, in

accordance with the applicable terms. The insurance charges will be borne by the

supplier and Purchaser will not be required to pay such charges if incurred.

b) The goods will be delivered at the FOR destination in perfect condition.

18) Transportation

The supplier/ selected bidder shall be responsible for transport by sea, rail and road or air

and delivery of the material in the good condition to the consignee at destination. In the

event of any loss, damage, breakage or leakage or any shortage the bidder shall be liable


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to make good such loss and shortage found at the checking/ inspection of the material by

the consignee. No extra cost on such account shall be admissible.

19) Inspection

a) As soon as the goods areinstalledat the designated place for supply, an inspection

Committee constituted by Rajasthan Police shall inspect the material for its conformity

with Technical specification.

20) Samples

a) When notified by the Purchaser, the bidder shall supply one set of samples of articles/

goods offered in the BoM, properly packed. Such samples if submitted personally will

be received in the office. A receipt will be given for each sample by the officer receiving

the samples. Samples if sent by train, etc., should be despatched freight paid and the

R/R or G.R. should be sent under a separate registered cover.

b) Each sample shall be marked suitably either by written on the sample or on a slip of

durable paper securely fastened to the sample, the name of the bidder and serial

number of the item, of which it is a sample in the schedule.

c) Approved samples would be retained free of cost up to the period of six months after

the expiry of the contract. Rajasthan Police shall not be responsible for any damage,

wear and tear or loss during testing, examination, etc., during the period these samples

are retained.

d) The Samples shall be collected by the supplier/ bidder/ selected bidder on the expiry of

stipulated period. Rajasthan Police shall in no way make arrangements to return the

samples. The samples uncollected within 9 months after expiry of contract shall be

forfeited by Rajasthan Police and no claim for their cost, etc., shall be entertained.

e) Samples not approved shall be collected by the unsuccessful bidder. Rajasthan Police

will not be responsible for any damage, wear and tear, or loss during testing,

examination, etc., during the period these samples are retained. The uncollected

samples shall be forfeited and no claim for their cost, etc., shall be entertained.

f) Supplies when received may be subject to inspection to ensure whether they conform

to the specifications or with the approved samples. Where necessary or prescribed or

practical, tests shall be carried out in Government laboratories, reputed testing house

like STQC (ETDC) and the like and the supplies will be accepted only when the articles

conform to the standard of prescribed specifications as a result of such tests.

g) The supplier/ selected bidder shall at its own expense and at no cost to the Purchaser

carry out all such tests and/ or inspections of the Goods and Related Services as are


21) Drawl of Samples

In case of tests, wherever feasible, samples shall be drawn in one set in the presence of

selected bidder or his authorised representative and properly sealed in their presence. Once


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such set shall be given to them, one or two will be sent to the laboratories and/ or testing

house and the third or fourth will be retained in the office for reference and record.

22) Inspection/ Testing charges

Inspection/ Testing charges shall be borne by the Procuring Entity. In case of test results

showing that supplies are not up to the prescribed standards or specifications, the testing

charges shall be payable by the selected bidder.

23) Rejection

a) Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the selected bidder at his own cost within the time fixed by the Purchase

Officer.

b) If, however, due to exigencies of Rajasthan Police’s work, such replacement either in

whole or in part, is not considered feasible, the Procuring Entity after giving an

opportunity to the selected bidder of being heard shall for reasons to be recorded, deduct

a suitable amount from the approved rates. The deduction so made shall be final.

c) The rejected articles shall be removed by the supplier/ bidder/ selected bidder within 15

days of intimation of rejection, after which Procuring Entity shall not be responsible for

any loss, shortage or damage and shall have the right to dispose of such articles as he

thinks fit, at the selected bidder’s risk and on his account.

24) Delivery Period & Extent of Quantity – Repeat Orders

a) The time specified for delivery shall be deemed to be the essence of the contract and

the successful bidder shall arrange supplies within the period on receipt of the firm order

from the Procuring Entity.

b) The selected bidder shall arrange supplies within the stipulated time period.

c) If the orders are placed in excess of the quantities, the bidder shall be bound to meet

the required supply. Repeat orders may also be placed on the rate and conditions given

in the bidding document. If the bidder fails to do so, the Procuring Entity shall be fee to

arrange for the balance supply by limited tender or otherwise and the extra cost incurred

shall be recoverable from the bidder.

25) Freight

a) All goods must be sent freight paid through Railways or goods transport.

b) R.R. should be sent under registered cover through Bank only.

c) In case supply is desired to be sent by the Procuring Entity by passenger train, the entire

railway freight will be borne by the bidder.

d) Remittance charges on payment made shall be borne by the bidder.

26) Payments


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a) Unless otherwise agreed between the parties, payment for the delivery of the stores will

be made on submission of bill in proper form by the bidder to the Procuring Entity in

accordance with G.F. & A.R all remittance charges will be borne by the bidder.

b) In case of disputed items, 10% to 25% of the amount shall be withheld and will be paid

on settlement of the dispute.

c) Payment in case of those goods which need testing shall be made only when such tests

have been carried out, test results received conforming to the prescribed specification.

27) Liquidated Damages (LD)

a) In case of extension in the delivery period with liquidated damages the recovery shall

be made on the basis of following percentages of value of Stores with the bidder has

failed to supply:-

• delay up to one fourth period of the prescribed delivery period: 2.5%

• delay exceeding one fourth but not exceeding half of the prescribed period: 5.0%

• delay exceeding half but not exceeding three fourth of the prescribed period: 7.5%

• delay exceeding three fourth of the prescribed period: 10%

b) Fraction of a day in reckoning period of delay in supplies shall be eliminated if it is less

than half a day.

c) The maximum amount of liquidated damages shall be 10% of the contract value.

d) If the supplier requires an extension of time in completion of contractual supply on

account of occurrence of any hindrance, he shall apply in writing to the authority, which

has placed the supply order, for the same immediately on occurrence of the hindrance

but not after the stipulated date of completion of supply.

e) Delivery period may be extended with or without liquidated damages if the delay in the

supply of goods is on account of hindrances beyond the control of the bidder.

28) Bidders must make their own arrangements to obtain import licence, if necessary. If a bidder

imposes conditions which are in addition to or in conflict with the conditions mentioned

herein, his bid is liable to summary rejection. In any case none of such conditions will be

deemed to have been accepted unless specifically mentioned in the letter of acceptance of

bid issued by the Procuring Entity.

29) Settlement of Disputes:

In the case of a dispute or difference arising between procurement authority and the

selected/ successful bidder relating to any matter arising out of or connected with this

contract, such dispute or difference shall be decided as per the provision of Arbitration &

Conciliation Act, 1996, the rules thereunder and any statutory modification or re-enactment’s

thereof, shall apply to the arbitration proceeding.

On all aspects where the above articles of understanding are silent, for special cases of

deviation from these articles, decisions mutually agreed upon between the selected bidder


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and Rajasthan Police shall be final. However, in case of any dispute relating to or arising

out of contract, such dispute shall be resolved amicably by mutual consultation. If any

dispute remains unresolved, it shall be referred to a committee, formed and headed by the

Director General of Police, Rajasthan, for resolution. The committee so formed shall include

representative of the successful bidder. The decision of the committee shall be binding on

both the parties. All disputes are subject to Jaipur jurisdiction only.

Legal Jurisdiction: All legal proceedings, if necessary arise to institute may by any of the

parties (Government of Contractor) shall have to be lodged in courts situated in Rajasthan

and not elsewhere.

30) Authenticity of Equipment

a) The selected bidder shall certify (as per Annexure-8) that the supplied goods are brand

new, genuine/ authentic, not refurbished, conform to the description and quality as

specified in this bidding document and are free from defects in material, workmanship

and service.

b) If during the contract period, the said goods be discovered counterfeit/ unauthentic or

not to conform to the description and quality aforesaid or have determined (and the

decision of the Procuring Entity in that behalf will be final and conclusive),

notwithstanding the fact that the purchaser may have inspected and/ or approved the

said goods, the purchaser will be entitled to reject the said goods or such portion thereof

as may be discovered not to conform to the said description and quality, on such

rejection the goods will be at the selected bidder’s risk and all the provisions relating to

rejection of goods etc., shall apply. The selected bidder shall, if so called upon to do,

replace the goods etc., or such portion thereof as is rejected by Procuring Entity,

otherwise the selected bidder shall pay such damage as may arise by the reason of the

breach of the condition herein contained. Nothing herein contained shall prejudice any

other right of the Procuring Entity in that behalf under this contract or otherwise.

c) Goods accepted by the purchaser in terms of the contract shall in no way dilute

purchaser’s right to reject the same later, if found deficient in terms of the this clause of

the contract.

31) Warranty

a) The bidder must supply all items or any portion thereof as the case may be, with

comprehensive on-site OEM warranty valid for period as mentioned in the Technical

specification of the goods (i.e. Annexure-2) after they have been delivered to, installed

and accepted at the final destination(s) indicated in the bidding document. However, if

delay of installation is more than a month’s time due to the reasons ascribed to the

bidder, the warranty shall start from the date of last successful installation of the items

covered under the supply order.


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b) At the time of goods delivery, the selected bidder shall submit a certificate/ undertaking

from all the respective OEMs mentioning the fact that the goods supplied are covered

under comprehensive warranty & support for the prescribed period.

c) The purchaser shall intimate the selected bidder via mechanisms as mentioned in

Chapter 6 (1)(B)(b) or in writing, identifying the nature of any defect together with all

available evidence thereof, promptly following the discovery thereof. The purchaser shall

accord all reasonable opportunity for the selected bidder to inspect such defects. Upon

receipt of such notice, the selected bidder shall expeditiously cause to repair the

defective goods or parts thereof or replace the defective goods or parts thereof with

brand new genuine/ authentic ones having similar or higher specifications from the

respective OEM, at no cost to the Purchaser. Any goods repaired or replaced by the

selected bidder shall be delivered at the respective location without any additional costs

to the procuring entity.

d) If having been intimated, the selected bidder fails to remedy the defect within the period

specified, the purchaser may proceed to take within a reasonable period such remedial

action as may be necessary, in addition to other recourses available in terms and

conditions of the contract and bidding document.

e) During the warranty period, the bidder shall also be responsible to ensure adequate and

timely availability of spare parts needed for repairing the supplied goods.

32) Patent Indemnity

a) The supplier/ selected bidder shall, subject to the Purchaser’s compliance with sub-

clause (b) below, indemnify and hold harmless the Purchaser and its employees and

officers from and against any and all suits, actions or administrative proceedings, claims,

demands, losses, damages, costs, and expenses of any nature, including attorney’s

fees and expenses, which the Purchaser may suffer as a result of any infringement or

alleged infringement of any patent, utility model, registered design, trademark, copyright,

or other intellectual property right registered or otherwise existing at the date of the

Contract by reason of: -

i. the installation of the Goods by the supplier/ selected bidder or the use of the Goods

in the country where the Site is located; and

ii. the sale in any country of the products produced by the Goods.

Such indemnity shall not cover any use of the Goods or any part thereof other than for

the purpose indicated by or to be reasonably inferred from the Contract, neither any

infringement resulting from the use of the Goods or any part thereof, or any products

produced thereby in association or combination with any other equipment, plant, or

materials not supplied by the supplier/ selected bidder, pursuant to the Contract.

b) If any proceedings are brought or any claim is made against the Purchaser arising out

of the matters referred to above, the Purchaser shall promptly give the supplier/ selected


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bidder a notice thereof, and the supplier/ selected bidder may at its own expense and in

the Purchaser’s name conduct such proceedings or claim and any negotiations for the

settlement of any such proceedings or claim.

c) If the supplier/ selected bidder fails to notify the Purchaser within thirty (30) days after

receipt of such notice that it intends to conduct any such proceedings or claim, then the

Purchaser shall be free to conduct the same on its own behalf.

d) The Purchaser shall, at the supplier’s/ selected bidder’s request, afford all available

assistance to the supplier/ selected bidder in conducting such proceedings or claim, and

shall be reimbursed by the supplier/ selected bidder for all reasonable expenses incurred

in so doing.

e) The Purchaser shall indemnify and hold harmless the supplier/ selected bidder and its

employees, officers, and Subcontractors (if any) from and against any and all suits, actions

or administrative proceedings, claims, demands, losses, damages, costs, and expenses

of any nature, including attorney’s fees and expenses, which the supplier/ selected bidder

may suffer as a result of any infringement or alleged infringement of any patent, utility

model, registered design, trademark, copyright, or other intellectual property right

registered or otherwise existing at the date of the Contract arising out of or in connection

with any design, data, drawing, specification, or other documents or materials provided or

designed by or on behalf of the Purchaser.

33) Limitation of Liability

Except in cases of gross negligence or wilful misconduct: -

a) neither party shall be liable to the other party for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs, provided that

this exclusion shall not apply to any obligation of the supplier/ selected bidder to pay

liquidated damages to the Purchaser; and

b) the aggregate liability of the supplier/ selected bidder to the Purchaser, whether under

the Contract, in tort, or otherwise, shall not exceed the amount specified in the Contract,

provided that this limitation shall not apply to the cost of repairing or replacing defective

equipment, or to any obligation of the supplier/ selected bidder to indemnify the

Purchaser with respect to patent infringement.

34) Force Majeure

a) The supplier/ selected bidder shall not be liable for forfeiture of its PSD, LD, or

termination for default if and to the extent that it’sdelay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force Majeure.

b) For purposes of this Clause, “Force Majeure” means an event or situation beyond the

control of the supplier/ selected bidder that is not foreseeable, is unavoidable, and its

origin is not due to negligence or lack of care on the part of the supplier/ selected bidder.

Such events may include, but not be limited to, acts of the Purchaser in its sovereign


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capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight

embargoes.

c) If a Force Majeure situation arises, the supplier/ selected bidder shall promptly notify the

Rajasthan Police in writing of such conditions and cause thereof within 15 days of

occurrence of such event. Unless otherwise directed by Rajasthan Police, the supplier/

selected bidder shall continue to perform its obligations under the contract as far as

reasonably practical.

d) If the performance in whole or part or any obligation under the contract is prevented or

delayed by any reason of Force Majeure for a period exceeding 60 days, either party at

its option may terminate the contract without any financial repercussion on either side.

e) In case a Force Majeure situation occurs with the Rajasthan Police, the Rajasthan Police

may take the case with the supplier/ selected bidder on similar lines.

35) Change Orders and Contract Amendments

a) The Purchaser may at any time order the supplier/ selected bidder through Notice in

accordance with clause “Notices” above, to make changes within the general scope of

the Contract in any one or more of the following: -

i. drawings, designs, or specifications, where Goods to be furnished under the Contract

are to be specifically manufactured for the Purchaser;

ii. the method of shipment or packing;

iii. the place of delivery; and

iv. the related services to be provided by the supplier/ selected bidder.

b) If any such change causes an increase or decrease in the cost of, or the time required for,

the supplier’s/ selected bidder’s performance of any provisions under the Contract, an

equitable adjustment shall be made in the Contract Price or in the Delivery and Completion

Schedule, or both, and the Contract shall accordingly should be amended. Any claims by

the supplier/ selected bidder for adjustment under this clause must be asserted within

thirty (30) days from the date of the supplier’s/ selected bidder’s receipt of the Purchaser’s

change order.

c) Prices to be charged by the supplier/ selected bidder for any related services that might

be needed but which were not included in the Contract shall be agreed upon in advance

by the parties and shall not exceed the prevailing rates charged to other parties by the

supplier/ selected bidder for similar services.

36) Termination

a) Termination for Default

i. The procuring entity may, without prejudice to any other remedy for breach of

contract, by a written notice of default of at least 30 days sent to the supplier/

selected bidder, terminate the contract in whole or in part: -


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a. If the supplier/ selected bidder fails to deliver any or all quantities of the service

within the time period specified in the contract, or any extension thereof granted

by Rajasthan Police; or

b. If the supplier/ selected bidder fails to perform any other obligation under the

contract within the specified period of delivery of service or any extension

granted thereof; or

c. If the supplier/ selected bidder, in the judgement of the Purchaser, is found to be

engaged in corrupt, fraudulent, collusive, or coercive practices in competing for

or in executing the contract.

d. If the supplier/ selected bidder commits breach of any condition of the contract.

ii. If Rajasthan Police terminates the contract in whole or in part, amount of PSD may

be forfeited.

b) Termination for Insolvency

Rajasthan Police may at any time terminate the Contract by giving a written notice of at

least 30 days to the supplier/ selected bidder, if the supplier/ selected bidder becomes

bankrupt or otherwise insolvent. In such event, termination will be without compensation

to the supplier/ selected bidder, provided that such termination will not prejudice or affect

any right of action or remedy that has accrued or will accrue thereafter to Rajasthan

Police.

c) Termination for Convenience

i. Rajasthan Police, by a written notice of at least 30 days sent to the supplier/ selected

bidder may terminate the Contract, in whole or in part, at any time for its

convenience. The Notice of termination shall specify that termination is for the

Purchaser’s convenience, the extent to which performance of the supplier/ selected

bidder under the Contract is terminated, and the date upon which such termination

becomes effective.

ii. Depending on merits of the case the supplier/ selected bidder may be appropriately

compensated on mutually agreed terms for the loss incurred by the contract if any

due to such termination.

iii. The Goods that are complete and ready for shipment within twenty-eight (28) days

after the supplier’s/ selected bidder’s receipt of the Notice of termination shall be

accepted by the Purchaser at the Contract terms and prices. For the remaining

Goods, the Purchaser may elect:

a. To have any portion completed and delivered at the Contract terms and prices;

and/or


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b. To cancel the remainder and pay to the supplier/ selected bidder an agreed

amount for partially completed Goods and Related Services and for materials

and parts previously procured by the supplier/ selected bidder.


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8. SPECIAL TERMS AND CONDITIONS OF TENDER & CONTRACT

1) Payment Terms and Schedule

a) Payment schedule - Payments to the bidder, after successful completion of the target

milestones (including specified project deliverables), would be made as under: -

S.No. Milestone/ Phase Deliverables Payable Amount

1. Completion of

Activity as

mentioned in

Chapter – 6 under

deliverables and

timelines

Establishment of Cyber Forensic Lab

with installation of requisite Cyber

forensic tools, IT equipment and Non-IT

infrastructure.

85% of total supply order

value (excluding manpower

cost).

2. Completion of

Activity as

mentioned in

deliverables

• Commissioning and Final

Acceptance Test

• Go-live

(Completion of all activities as

mentioned in 5.2 before go-live)

Remaining 15% of total

supply order value after go-

live (excluding manpower

cost).

3. Submission of

quarterly

summary report

• Quarterly summary report

• Satisfactory service report by

Nodal Officer

Equated quarterly payment

of manpower cost of one

year on submission of the

quarterly invoice.

b) Penalty for the breach of SLA shall be calculated on quarterly basis for supply order. The

penalty accumulated at end of fourth quarter shall have to be deposited by the successful

bidder within fifteen days of demand notice. In case, the penalty is not deposited the same

will be recovered by encashing the SLA Bank Guarantee (SBG).

c) The supplier’s/ selected bidder’s request for payment shall be made to the purchaser in

writing, accompanied by invoices (3 copies) describing, as appropriate, the goods delivered

and related services performed, and by the required documents submitted pursuant to

general conditions of the contract and upon fulfilment of all the obligations stipulated in the

Contract.

d) In case the site is not made available for installation of supplied items during the period of

delivery and installation as given in the supply order, then the bidder would request purchaser

in writing for “Site Not Ready” certificate from the Nodal Officer CCPWC for extension of

installation period without liquidity damages.

e) Warranty of hardware supplied and licenses for software supplied in the project would start

immediately after Go-live for the period as mentioned in the specifications.


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f) Due payments shall be made promptly by the purchaser, generally within sixty (60) days after

submission of an invoice in 3 copies by the supplier/ selected bidder, and acceptance by the

purchaser.

g) The currency or currencies in which payments shall be made to the supplier/ selected bidder

under this Contract shall be Indian Rupees (INR) only.

h) All remittance charges will be borne by the supplier/ selected bidder.

i) In case of disputed items, the disputed amount shall be withheld and will be paid only after

settlement of the dispute.

j) Payment in case of those goods which need testing shall be made only when such tests have

been carried out, test results received conforming to the prescribed specification.

k) Any penalties/ liquidated damages, as applicable, for delay and non-performance, as

mentioned in this bidding document, will be deducted from the payments for the respective

milestones.

l) Taxes, as applicable, will be deducted/ paid, as per the prevalent rules and regulations.

2) Service Level Standards/ Requirements/ Agreement

a) Service levesl play an important role in defining the Quality of Services (QoS). The prime

objective of service levels is to ensure high quality of services from selected bidder, in an

efficient manner to the identified users under this procurement.

b) Successful bidder shall furnish a 5% bank guarantee of the value of supply order treated

as SLA Bank Guarantee (SBG) separately for the entire duration of the project, in addition

to Performance Bank Guarantee submitted as PSD.

c) The bidder shall submit reports on all the service levels to the Purchaser, if required. The

service levels defined below provide for target level of services required, measurements

thereof and associated penalties:

S. No.

Measurement Parameter

Service Level Penalty

1. Time taken for resolving issue

Within 120 hours of lodging the complaint

No penalty

2. Time taken for resolving issue

After 120 hours of lodging the complaint

0.5% of the equipment cost against which complaint is logged for every 24 hours after 120 hours

Maximum applicable penalty shall be 10 % of the order value. If the penalty reaches 10% it will be

treated as breach of contract and PBG/ PSD will be forfeited in addition to the 5% BG against SLA.

d) If during contract period, any equipment has a hardware failure of the same nature on

three or more occasions in a continuous period of three months or six times in a

continuous period of twelve months, it shall be replaced by equivalent or higher-level new

equipment by the Successful Bidder at no cost to purchaser within fifteen days.


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If during contract period, any equipment has a hardware failure for a total period of thirty

days or more within a continuous period of three months or for a total period of sixty days

or more within a continuous period of twelve months, it shall be replaced by equivalent or

higher-level new equipment by the Successful Bidder at no cost to purchaser within fifteen

days. In this case penalty mentioned in a) will not be applicable.

During the warranty period Bidder shall maintain the systems and repair / replace at the

installed site, all defective components that are brought to its notice by Rajasthan Police,

at no charge to purchaser.

e) In case any hard disk drive of desktop or the external Hard Disk Drive is replaced during

warranty, the unserviceable HDD will be property of Rajasthan Police and will not be

returned to successful bidder.

3) SLA for non-availability of resources deployed as Content Developer and Support

Engineer:

The successful bidder shall provide the name of proposed content developer to Rajasthan

Police within two (02) months of signing of contract.

Expected outcome of training of master trainers by Rajasthan Police:

• The required content developer (1) should pass the assessment conducted by

Rajasthan Police with 85% marks

The personnel for content development must pass with 85% marks in first attempt, if not a

penalty of Rs. 1,000/- per day shall be imposed maximum to 10,000/- , till he/she makes the

requisite grade.

The content developer, support engineer provided by the successful bidder shall be available

for minimum 75 working days per quarter. Any non-compliance availability for less than 75

days, will attract penalties as per the schedule given below:

S.

No. Availability of each personnel Rate of penalty per day per personnel

1 73-75 days Rs. 1,000 per day

2 69-62 days Rs. 2,000 per day

3 Less than 59 days Rs. 3,000 per day


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ANNEXURE-1: BILL OF MATERIAL (BoM) – SUMMARY

Note: All the specifications as mentioned are minimum only and higher specifications, if offered

by any bidder, shall be considered without any price preference to the bidder.

1. Lab Infrastructure

Item No. Items Unit Quantity

1.1 Digital Podium with Desktop Nos 1

1.3 Speaker Nos 6

1.4 LFD 85 inch Nos 1

1.5 Media server Nos 1

1.6 10 kva ups Nos 1

1.7 Cat 6a cable roll (305m) Nos 4

1.8 IO box Nos 60

1.9 24 Port patch panel Nos 4

1.10 Cat 6a patch cord Nos 150

1.11 Network printer MFP Nos 1

1.12 IP camera Nos 1

1.13 Wifi AP Nos 2

1.14 Switch Ethernet, 1Gbps x 48 Port (All copper) Nos 2

1.15 UTM Nos 1

1.16 Rack Standard 9U with PDU, Fan and accessories Nos 2

1.17 PC, i7,16 GB RAM, 2 TB HDD All in one Nos 30

1.18 PC i7, 16 GB RAM, 2 TB HDD with 21" monitor Nos 5

1.19 Manpower for hardware support for 1 year Nos 1

1.20 Manpower for content developmet for 1 year Nos 1

1.21 Visualizer Nos 1

2. Forensic Software and Hardware


2.1 CDR Analysis Nos 20

2.2 Disk Forensics, Remote System Forensics, Live Forensic,

Network Forensic, Memory Forensic, Web Browser Analysis

Nos 1


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Tool and registry Forensic Tool (Academic License for 20

Users)

2.3 Mobile Extraction Analysis kit along with GPS device support

(1) and Mobile Forensic Image & Report reader Tool (30

users)

Nos 1

2.4 Enterprise Analytical Solution with Server and case

management software

Nos 1

2.5 Write Blockers (SATA/IDE) Nos 20

2.6 Pen Drives Nos 30

2.7 Card Readers Nos 5

2.8 Smart Phones Nos 2

2.9 Hard Disk Nos 10

2.10 Social Media Analysis Tool Nos 1

2.11 Disk Imaging and Driver Wiper Tool Nos 5

2.12 Password Recovery tool Nos 1

2.13 Video Forensics & CCTV Analysis Nos 1

2.14 Digital Evidence Seizure Kit Nos 1

3. Interior & other infrastructure


3.1 Modify the existing structure to make it more appropriate for temperature control including changes in windows, doors etc.

LS 1

3.2 Providing & laying Full brick work as per specification with locally available first class bricks having crushing strength not less than 75 Kg./Cm2 laid in cement mortar 1:4 (1 cement : 4 coarse sand). 9"

sft 1

3.3 P/ Making raised step platform in training room with brick as per drawing/ required height, to be filled with light weight material (i.e) Ash Brick/ Khangar. Up to 50 - 75 mm thick P.C.C finished with neat cement slurry to get smooth surface, completed in all respect.

sft 120

Item No. Items (Flooring work) Unit Quantity

3.4 A 'Dismantling of existing Kota Flooring in Forensic room cost Including removal and throwing of debris as per direction of engineer in charge/ nearest dump yard.

sft 1150


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3.4 B Providing and laying cement concrete flooring upto 40mm thk.M-15, C.M. laid to zero level in Forensic Room

3.4 C VITRIFIED FLOORING: Providing and fixing 600 x 600 mm Vitrified tile flooring laid over cement mortar 1:4 (1 cement: 4 coarse sand) of average thickness of 10-25mm including providing and applying Grey cement slurry at 4.4 kg/sq.m and finishing the joints with chemical grouting and matching colour pigment of approved make and colour. All the joints to be filled with white cement wherever it is not specified and cleaned complete. All as per size and design indicated in the drawings and as specified and as per the pattern given by the Architects including colour cement float joints in matching shade. Rate should be inclusive of all additional costs such as transportation, loading, unloading and protection till handing over etc

Item No. Items (Stone Jambing For Fixing Window Glass) Unit Quantity

3.5 'P/L BLACK VOLVO/ JET BLACK GRANITE in Door/ Window jambing, as per the approved shade to be laid in C.M 1:4, using grey cement at the base and joints. Care to be taken that all joints are continuous. NO BREAK JOINTS OR SPACERS. Rate including pointing with grout or white cement of same colour and edge polish of exposed edges of granite.Measurment Area Less Than 1' Will Measure 1

rft 255

3.6 Stone edged polishing of Window/Door jamb with Diamond Polish Finish. Complete in all respect as instruction of engineer.

rft 480

3.7 Providing & fixing Toughened Glass in Window following spec 12 mmm thick clear Toughened glass Saint gobain / Modi / AIS fixed into the groove at all side in windows. 3mm gap (tolerance) to be left to accommodate glass expansion, gap to be sealed with GE extra clear silicon. At the all level. All edges to be made water-tight & sealed using GE extra clear silicon sealant or equivalent sealing material. Contractor to guarantee zero water leakage/seepage.

sft 210

Item No. Items (CEILING & Partation) Unit Quantity

3.8 Providing & Fixing Gypsum Board false ceiling up to any height above floor level 12.5 Gypsum Board Saint Gobind Fixing over GI Frame GI Channel at 600 Gape Appr. All The joint and Bo

sft 252

3.9 Providing and Fixing / making cove in false ceiling rft 126

3.10 Providing and Fixing Grid False Ceiling 600 x 600

Mineral Fibber Ceiling Tile 15 MM 600x600 and Grid.

Tile Make of Armstrong (Dune - 99)

sft 698

Item No. Items (Wooden and Furniture) Unit Quantity

3.11 Providing Training Table 750 L x 750 D x 750 H Including 25 MM Thick MDF Post forming Top With Electrical Top up Box , Key Board Tray & Cable Manger and MS Powder Coated Base

nos 30

3.12 Providing Trainer Wooden Laminate Finish Lectern

600 L x 600 D x 1200 H

nos 1


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3.13 Providing Guest Table 2200L x 600D x 750H Including 25 MM Thick Post forming Top

nos 1

3.14 Providing & Fixing Cum Display Shelf Rack

2100L x 600D x1200H

nos 4

3.15 Providing and fixing ISI marked flush door shutters conforming to IS: 2202 (Part I) decorative type, finished with approved 1 mm thick laminate (door skin) on both faces of shutters. It also include the handles, lock, stoppers, catcher etc. 35 mm thick including ISI marked Stainless Steel butt hinges with necessary screws and hardware. Size 8' x 3.5'

nos 2

3.16 Door Frame ( Chaukhat ) 100 x 50 with Polish Steam Beech / African Teak Or Equivalent Size 8' x 3.5'

nos 2

3.17 Providing and Fixing Wooden Laminated Wall Panel 14 MM Thick Perforated Back with fleece and with Glass Wool Filling Back Sound Proof .9

nos 995

Item No. Items (Finishing) Unit Quantity

3.18 'Painting of exposed surfaces with three or more coats of Acrylic Emulsion of paint including scraping, primer application, filling with putty etc. complete. Final coat of paint with smooth roller finish. No brush marks to be visible after painting. PAINT AS PER APPROVED SAMPLE

sft 550

3.19 Providing and Laying POP Super Fine Quality on Exposed

Surface for Smooth Finish

sft 550

3.20 Providing Chair Low Back Foam Cushion , Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

Nos 34

3.21 Providing Chair High Back Foam Cushion , Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

Nos 1

3.22 Providing and Fixing Roller Window Blainds MAC or Equivalent. Shade as per approved by client

sft 215

Item No. Items (AC and Electrical Work) Unit Quantity

3.23 Providing and Fixing AC Cassette Unit In Training Room 3 Ton Include The Low Side Work Copper Piping, Drain Pipe, Stand Testing and Commissioning

nos 3

3.24 Providing & Laying 1.5 mm wire with conduit pipe & switch Roma or equivalent.

nos 30

3.25 Providing & Laying 2.5 mm wire with conduit pipe & switch - socket Roma or equivalent. 2 Nos on each Table

nos 70

3.26 Providing & Laying 4 mm wire with conduit pipe & switch - socket Roma or equivalent.

nos 5

3.27 Providing & Fixing Philips 2' x 2' LED - RC 370 or equivalent.

nos 20

3.28 Providing & Fixing Philips Round 12 Watt LED or equivalent.

nos 20

Item No. Items (Data Networking) Unit Quantity


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3.29 P/F of data networking points as per the requirement. It includes the wiring of all data points collectively terminated to the nearest server with numbering and punching. Full job.

nos

o Feature 1.1 (Digital Podium) Compliance 1. Type/Mounting Free Standing, Digital Podium with Dual 22 Monitor, 7 LCD

Multimedia Controllers, 280W Amplifier, 2X40W Speakers, Handheld Mic Gooseneck Mic Mounted on Podium External Connectivity.

Category: Computer Kiosk In Computer; Preferable wheel mounted capable of moving in all directions with lock facility.

2. Construction • Type Of Enclosure: Mild Steel; Thickness of Enclosure:1.6 mm; Chassis: Screwless; Display Size: 22 inches; Antiglare & overlay tempered vandal resistant glass thickness: 3 mm

•

3. DisplayDetails Colour LED touch Screen (Built-in highly sensitive Interactive Panel with adjustable tilt)

Screen Type :

Size:22 inches or higher

Resolution:1920 x 1080 Pixels or higher

Aspect Ratio: 16:9/16:10

Computer Interface: One USB, VGA/DVI/HDMI Port

Interactive Resolution: 4000 Lpi (lines per inch)

Response Time: 5ms

Pen Pressure sensitivity: Yes

Annotation software shall include features like draw, choose, pens, annotate, erase, colour, shapes, sizes, text, edit, fonts, stamp, move, capture picture, video, save, rotate, undo, image gallery, print, floating keyboard and background etc.

4. System Details Processor Type/ Configuration/ Speed: Intel i5 (latest generation) or higher with speed 3.2 GHz Minimum

Memory:4 GB or higher

HDD/Storage: 1000 GB or higher

Optical Disk Drive: Internal

Expansion I/O:4xUSB 2.0,2xUSB 3.0,1x LAN 1/10 G, VGA-1 port

Audio: 1 x Line-out/1 Line-in

Operating System: Windows 10 Pro pre-loaded

Anti-virus: Yes, with 3 years lic.

5. Console Panel Ports accessible from outer

RGB Input: 1xHDMI & VGA Input (other than the input of the PC in the podium to facilitate extra PC/Laptop etc.)

USB Port on the panel to facilitate inputs directly from Pen Drives / USB based hard disk Drive etc.


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o Feature 1.1 (Digital Podium) Compliance body of Podium.

LAN Link: RJ 45 LAN Port at the panel to connect network

Display: Selections switch to toggle between various sources for the output on the projection screen through a touch panel.

6. Built in devices Built-in devices on the Panel with easy access and control consisting of:

7. Gooseneck Microphone

Gooseneck Microphone with XLR output. It should be Phantom powered so that there is no requirement of batteries thereby eliminating consumable cost. The gooseneck length should be atleast 21.5cm with ON/OFF switch and with LED light indicating ON/OFF status.The gooseneck microphone shall be permanently polarised condenser,highly directional featuring hyper cardioid /lobar directivity.

Wireless Microphone Units

The podium shall have a Reciver with a range of 15 mtr & shall come with 1 Handheld Mic, One Collar mic and one Head set microphone.

Builtin Amplifier

Power: 100 Watts minimum

Speakers: 2 x 40 W each shall be a part of standard supply.

Central Controller with Panel: The podium shall have a controller with minimum 2VGA inputs, 2 Audio Inputs, 2 Video inputs and required outputs to exploit all the functionality of the podium and a built in Video Scalar feature.

8. Sliding Trays Provision for keeping laptop and Keyboard & Mouse 9. Locking

Mechanism All the locks (3/4) fitted in the powder coated steel body should have a single key. Different podiums key should not be interoperable.

10. Power Supply 100 -240V, 50Hz, AC Supply 11. Security Integrated authentication System having RFID, Password

protection & Physical Key for secure access to system.

12. Fans Suitable cooling fans to be provided in the lower body.

13. Warranty 3 years

Feature 1.2 (Computer for Podium) Compliance

1.

Product Specifications

Processor Make – Intel

2. Processor Generation - 7th

3. Intel Core i7-7500

4. Intel® B250 Chipset

5. Graphics Type – Integrated

6. Graphics - Intel HD Graphics

7. Operating System (Pre-Loaded) - Windows 10 Professional

8. Hard Disk - 1 TB

9. Type of RAM - DDR 4

10. RAM Speed - 2400 MHz

11. RAM Size - 4 GB

12. RAM Expandability – 16 GB


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Feature 1.4 (LFD 85 inch) Compliance 1. Technology LED

2. Screen

Size(Diagnal) 85 Inch

3. Screen Type LED BLU

4. Native

Resolutions(Pixel) 3840*2160 (4K UHD)

5. Aspect Ratio (16:9)

6. Brightness(Nits) 500 nit

7. Duty Cycle 24/7

8. Onsite Warranty YES

9. Panel Technology VA

10. Orientation LANDSCAPE / PORTRAIT

11. Native Contrast

Ratio (Minimum) 5000:1

12. Viewing Angle

(Horizontal:

Vertical)

178/178

13. Response Time

(milli seconds) 6ms

14. Bezel width (mm) 13.2/13.2/19.3

15. Number of

Speakers 2

16. Arrangement of

Speakers Inbuilt

17. Wattage of

Speaker (with

maximum 10%

THD) (Watt)

20 W

18. Haze 44%

19. HDMI Port (1.4) 3 Nos

20. RGB

D-Sub, DVI-Display Port

1.2 (2), Display Port 1.1 (1)

21. Display Port YES

22. RS 232C Port YES

23. RJ 45 YES

24. Power

Consumption in

Operating Mode

(Maximum) (Watt)

495 W


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Feature 1.5 (Media Server) Compliance

1. Market position Hardware should be of reputed brand

2. Chipset Intel C621

3. Form Factor Max. 2U rack mounted with sliding rails

4. Configured CPU Up to two Intel® Xeon® Silver processors, up to 8 cores

per processor. Should have Intel xeon silver 4110 2.1G

8C/Turbo HT from day1.

5. Memory

configured

Should have 2*32GB memory configured from day1,

scalable to 512GB

6. Hard Disk 2 TB 52K RPM SATA HDD

7. RAID Controller H750 0,1,5,6,10

8. Usb Usb 3.0 pass through 4 port

9. I/O slots Upto 5 Gen 3 PCIe Slots

10. Ethernet ports 2 x 1G RJ45, 4 x 10Gbe Base T

11. Certified for Windows Server 2016,

12. Power Supply 700 Dual Power Supply


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Feature 1.6 (UPS 10 KVA) Compliance 1. Market position Hardware should be from reputed brand.

2. UPS 10KVA Online UPS

3. Power Backup At least 2 Hours

4. Technology UPS PWM IGBT Based True Online UPS

5. Batteries 12V-65AH * 20 Battries

6. Rack Rack for Batteries

7. Connector All Connector for battery

8. Operating

Humidity In %

0-95% Relative Humidity

9. Battery Type SMF Battries

10. Nominal

Frequency

50Hz

11. Input Voltage 220-380 Vac

12. Output Voltage 220 Vac

https://compareindia.news18.com/glossary/operating-humidity-in-approx/8152/502/

https://compareindia.news18.com/glossary/operating-humidity-in-approx/8152/502/

https://compareindia.news18.com/glossary/nominal-frequency/8172/502/

https://compareindia.news18.com/glossary/nominal-frequency/8172/502/

https://compareindia.news18.com/glossary/input-voltage/8162/502/

https://compareindia.news18.com/glossary/output-voltage/8192/502/


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Feature 1.7(Cat 6 cable) Compliance 1. Type Unshielded twisted pair cabling system, TIA / EIA 568-C.2

Category 6 Cabling system

2. Network

support

Supports ultrahigh speed data

networks such as Gigabit Ethernet

(1000 Base-T and 1000 Base-TX)

and beyond.

3. TIA / EIA 568-

B.1

ETL Verified, UL Listed andUL channel verified- All three

Certificates are mandatory

4. IEEE 802.3ab Zero-bit Error, ETL verified

5. Warranty 3-year systems warranty; Warranty to cover Bandwidth of the

specified and installed cabling system, and the installation

costs. Site certificate must be issued by OEM

6. Performance

characteristics

to be provided

along with bid

Attenuation, Pair-to-pair and PS NEXT, ELFEXT and

PSELFEXT, Return Loss, ACR and PS ACR for 4-connector

channel

7. Manufacturer All passive cabling must be from same OEM ( UTP and Fiber)

8. Conductors 23 AWG solid bare copper

9. Packing Box of 305 meters

10. Voltage: 150VAC

11. Propagation

delay:

535ns/100m @250MHz

12. Mutual

Capacitance:

5.6nF/100m Nominal

13. Insulation

Resistance

500 MΩ Minimum


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Feature 1.8(Cat 6 jack IO) Compliance

1. Features and

Benefits

Patented Spring-Loaded Shutter prevents incomplete mating

protects from dust and contaminants Patented IDC V-shaped

contacts that flex not fatigue when terminated Features

pointed IDC towers to speed termination and enhance cable

retention Dual color-coding allows for 568 A/B wiring

configuration Can be terminated using industry standard

punch-down tools RJ-11 compatible Molded category

identification on jack face as well as optional port

identification icons USOC Wiring Sequences Available

2. Dust Proof

RJ45 Jack should be supplied with Cap or Shutter to avoid

Dust

3. RJ45 I/O

Compatibility

2a. Individual Compatible RJ45 Jack 2b Pointed IDC Tower

on RJ45 Jack for easy termination 2c. Half Plugged Patch

Cord should be spitted out if not properly plugged in

4. Contact

Material Copper Alloy

5. Interface

Resistance: 20 milliohms

6. Initial Contact

Resistance 2.5 milliohms

7. Insulation

Resistance >100 Megaohms

8. Parts List: Data Gate Plus Jack with Stuffer Cap

9. Features and

Benefits

The stylish unloaded Synergy Wall plates were designed

specifically to accept the UTP Data gate Connector. The

unloaded Synergy Wall plates are available in 1, 2 and

4 port variants, in five colours, to co-ordinate with any

decor and any installation size.

10. Accommodates

Accommodates UTP, STP Data gate jacks

Accommodates Molex single bezel Fibre modules

Accommodates Molex media configurable modules

11. Material VE10 ABS


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Feature 1.9(24 port patch panel) Compliance

1.

Available in 1U 24 Port and 2U 48 Port density Each port

features the patented spring-loaded shutter:

2. Rear Cable

Manager

Flat type metal with Perforated Rear Cable Manager to hold

CAT6 UTP Cable with Velcro cable ties

3.

Dust Proof

RJ45 Jack should be supplied with Cap or Shutter to avoid

Dust

4.

RJ45 I/O

Compatibility

2a. Individual Compatible RJ45 Jack 2b. Pointed IDC Tower

on RJ45 Jack for easy termination 2c. Half Plugged Patch

Cord should be spitted out if not properly plugged in

5. Thickness .060” (1.52mm)


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Feature 1.12(IP camera) Compliance

1. Image Sensor 1/3” Progressive Scan CMOS or better

2. Operating Frequency

50 Hz

3. Day/ Night Operation

Automatic with IR Cut Filter

Feature 1.10(Cat 6 patch cord) Compliance

1.

Type

Power Cat 6 U/UTP End-to-End Solution

and are designed to support data networks for

10/100BASE-T and 1000BASE-T applications.

2. Conductor

size 24 AWG stranded copper wire

3. Nom. O.D. 5.9mm

4. Sheath: LS0H

5. Bend

radius: 4X O.D.

6. Boots Transparent Plug with anti-snag slip on boots

7. RJ45 Plug

Standard ISO/IEC 60606-7-4 and FCC 47 Part 68

8. Standards ETL Verified to ANSI/TIA-568-C.2, ISO/IEC 11801 Category 6

Feature 1.11 (Printer) Compliance

1. Functions Printer, Scan, Copy

2. Print Speed 28 PPM or higher

3. Duplex Automatic Duplex

4. Print

Resolution 1200 dpi

5. Monthly

duty Cycle 5000 page or higher

6. Scanning

Type Flatbed & ADF

7. Input paper 250 sheets or more, universal Tray

8. Memory 128 MB or more

9. Processor 600 MHz or more

10. Connectivity USB, Network


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4. Minimum Illumination

Colour: 1.5 Lux @ 30 IRE B/W": 0.04 @ 30 IRE or better

5. high-speed pan-tilt functionality

Pan: ±170°, 0.2-100°/s, Tilt: -20° - 90°, 0.2-90°/s

6. Optical Zoom 30x Minimum & 12x Digital Zoom, Total 360x Zoom or better

7. Lens 4.3-129 mm or better

8. Image Resolution

1920x1080 HDTV 1080p to 160x90 HDMI/SDI Output: 1080p@50/60 fps (50/60 Hz) 1080i@50/60 fps (50/60 Hz) 720p@50/60 fps (50/60 Hz)

9. Compression H.264 Baseline, Main and High Profiles, Motion JPEG

10. Frame Rate Up to 50/60 fps

11. Video Streams

Minimum 4 Streams @ 1920x1080, H264, 25 fps HDTV video streaming supported

12. Webcast audio and video in a variety of applications, such as Microsoft Lync and Skype.

13. Electronic Shutter

1/10000 s to 1 s or better

14. Electronic Exposure & Control

Automatic/ Manual

15. Wide Dynamic Range

120 dB or Better

16. Backlight Compensation

Required

17. Electronic Image Stabilization

Required

18. Preset Positions

Minimum 256 or better

19. Audio streaming

Two-way, Stereo

20. Audio compression

SDI: AES3 24 bit, 48 kHz HDMI: LPCM Network: AAC LC 8/16/32/48 kHz, G.711 PCM 8 kHz, G.726 ADPCM 8 kHz, Opus 8/16/48 kHz, Configurable bit rate

21. Audio input

XLR balanced mono input (left/right) Microphone phantom power 48 V Signal-to-Noise ratio: > 85 dB @ 0 dB gain, > 78 dB @ 30 dB gain 3.5 mm unbalanced stereo input Line input impedance: < 1.7 kOhm Maximum input level: 2.2 Vrms Bandwidth: 20 Hz - 20 kHz, may be limited by sample rate

22. Audio output

3.5 mm unbalanced stereo output Output impedance: < 100 Ohm, short circuit proof Signal-to-Noise ratio: > 87 dB Bandwidth: 20 Hz - 20 kHz Signal-to-Noise ratio: > 87 dB @ 0 dB gain, > 83 dB @ 30 dB gain HDMI Bandwidth: 20 Hz - 20 kHz


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Feature 1.12(IP camera) Compliance Signal-to-Noise ratio: > 87 dB @ 0 dB gain, > 83 dB @ 30 dB gain

23. Audio input/output

External stereo microphone input or line input, line output

24. On-screen directional indicator

Required

25. Event Triggers

The camera shall be able to send and received trigger directly from any other camera without interface of VMS Detectors: Live Stream Accessed, Motion Detection, Audio Detection, Hardware: Network, Input Signal: Manual Trigger, Virtual Inputs, Digital Inputs,PTZ: Error, Moving, Preset Reached, Ready,Storage: Disruption, Recording, System: System Ready Time: Recurrence, Use Schedule

26. Event Actions

Day/night mode, overlay text, video and audio recording to edge storage, pre- and post-alarm video buffering, PTZ preset, external output activation, play audio clip, send SNMP trap File upload via FTP, SFTP, HTTP, HTTPS, network share and email, Send video clip, Notification via email, HTTP, HTTPS and TCP

27. Pixel Counter Built in

28. Edge Storage Built in SD card slot with support upto 128 GB with Class 10 speed

29. Storage The Camers shall have the feature to directly record the videos/ images onto Nas without any Software

30. Protocols

IPv4/v6, HTTP, HTTPSa, SSL/TLSa, QoS Layer 3 DiffServ, FTP, CIFS/SMB, SMTP, Bonjour, UPnPTM, SNMP v1/v2c/v3 (MIB-II), DNS, DynDNS, NTP, RTSP, RTP, SFTP, TCP, UDP, IGMP, RTCP, ICMP,DHCP, ARP, SOCKS, SSH, HDMI 1.43G-SDI

31. Text Overlay Date & time, and a customer-specific text, camera name, graphical image etc

32. Security

Password protection, IP address filtering, HTTPSa encryption, IEEE, 802.1Xa, network access control, Digest authentication, User access log, Centralized certificate management

33. Firmware Upgrade

The firmware upgrade shall be done though web interface, The firmware shall be available free of cost

34. Interface RJ 45, 100 Base TX

35. Connectors 3.5 mm stereo mic/line in, 3.5 mm stereo line out XLR-3 (left + right) mic/line in (with 48 V phantom power) HDMI Type A, BNC for SDI, Terminal block for DC power

36. Mount Wall / Pole Mount

37. Power requirements

8-28 V DC (12 V power supply included) typical 12 W, max 21 W

38. Operating Temperature

0 °C to 40 °C or better

39. Operating Humidity

10-85% RH (non-condensing) or better


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40. Memory 1 GB RAM, 512 MB Flash The camera shall have inhouse processor for better performance and support for 3rd Party analytics

41. Warranty 3 Years OEM warranty


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Feature 1.13 (Wifi AP) Compliance 1. An access point must include a standard OEM provided Mounting

brackets for mounting on Celling or Roof top.

2. Access point must support spectrum intelligence across 20-, 40-, and 80-MHz-wide channels to combat performance problems due to wireless interference.

3. Access point must have an two ethernet port for Link aggregation 4. Access point should have serial/console port 5. Must have atleast 3 dBi Antenna gain on each radios 6. Must support 4x4:4 spatial streams for both 802.11ac and

802.11n client

7. Access point must support a minimum aggregate throughput of 2 Gbps including both the radios

8. Must support minimum of 22dbm of transmit power in both 2.4Ghz and 5Ghz radios. And should follow the WPC norms.

9. Must support AP enforced load-balance between 2.4Ghz and 5Ghz band.

10. Must incorporate radio resource management for power, channel, coverage hole detection and performance optimization

11. Must have -96 dB or better Receiver Sensitivity. 12. Must support Proactive Key Caching and/or other methods for

Fast Secure Roaming.

13. Must support Management Frame Protection. 14. Should support locally-significant certificates on the APs using a

Public Key Infrastructure (PKI).

15. Access Points must support Hardware-based encrypted user data and management traffic between controller and Access point for better security.

16. Mesh support should support QoS for voice over wireless. 17. Must be plenum-rated (UL2043). 18. Must support 16 WLANs per AP for SSID deployment flexibility. 19. Must continue serving clients when WAN link to controller is back

up again, should not reboot before joining

20. When operated in remote AP mode, the AP must not disconnect any clients when the connection to the controller fails or in the case the failed connection has been restored again.

21. When operated in remote AP mode, the AP must be able to authenticate new users with local radius server directly at the AP itself in case of link failure to controller.

22. Must support telnet and/or SSH login to APs directly for troubleshooting flexibility.

23. Must support Power over Ethernet, local power(DC Power), and power injectors.

24. 802.11e and WMM 25. Must support Reliable Multicast to Unicast conversion to maintain

video quality at AP level

26. Must support QoS and Video Call Admission Control capabilities. 27. Access Point should 802.11 DFS certified 28. The OEM should be leader in the latest Gartner quadrant report

for wired and wireless networks from last 3 years


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Feature 1.14(48 Port switch) Compliance 1. Physical

Specifications 48 # 10/100/1000 Base-T auto-sensing ports

2. CPU/Memory CPU/Memory

3. RAM: 512 MB

4. Packet buffer memory: 16 MB

5. Flash: 128 MB

6. Performance Specification

Stack height: 6 switches

7. Acoustic noise (ANSI-S10.12): 39dBA

8. Mean Time Between Failures (MTBF):279,970 hours

9. Forwarding modes: Store-and-forward

10. 8 Priority queues

11. Priority queuing: Weighted Round Robin (WRR)

12.

MAC Address database size: 16,000 media access control (MAC) addresses

13. VLAN: 256

14. 1,024 Multicast Groups

15. 32 Static Routes

16. 15 Routed VLANs

17. 512 ARP Cache entries

18. 8K DHCP snooping bindings

19. 100 shared for MAC, IP and IPv6 ACLs

20. Jumbo frame: 9K


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Feature 1.15(UTM) Compliance

1. Firewall Throughput 10000 Mbps

2. Concurrent

connections 3200000

3. New

Sessions/Second 85000

4. IPSec VPN

throughput 1150 Mbps

5. Copper GbE Ports 10

6. SSL VPN

Throughput (Mbps) 450

7. WAF Protected

Throughput (Mbps 1000

8. No. of IPSec

Tunnels 4500

9. Console Ports (Rj45 1

10. USB Ports 2

11. Hardware Bypass

Segment 2

12. Market position

OEM of the Proposed Firewall should be in the Leadership

/ Challengers quadrant in the latest available Gartner

Magic Quadrant of Enterprise firewall report.

13. Anti-Virus

Throughput (Mbps) 2600

14. IPS Throughput

(Mbps) 3000

15. UTM Throughput

(Mbps) 1400

16.

Memory

Memory – 2GB

Compact Flash – 4GB

HDD – 250 GB

17. Subscription/support 3 years


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Feature 1.16(9U Rack) Compliance

1. Type Indoor

2. Size 9U

3. Basic Frame Steel

4. Construction

Welded / CKD

5. Top &

Bottom

Cover

Welded to Frame with Cable entry exit cut outs

6. Front Door Lockable Toughened Glass Door

7. 19” Mounting

Angle Formed Stee

8. Std.

Equipment

Mounting

DIN Std. 10mm Sq. Slots

9. Standard

Finish Powder coated

10. Rack

Standard Conforms to DIN 41494 or equivalent standard

11. Standard

Colour Grey & Off White OR Black


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Feature 1.17 (All in one pc) Compliance

1.


Processor Make - Intel


3. Intel Core i7-7500 (QC/6MB/4T/3.4GHz/65W)

4. Intel® B250 Chipset

5. Graphics Type - Integrated

6. Graphics - Intel HD Graphics 630


8. Hard Disk - 1 TB



11. RAM Size - 16 GB

12. RAM Expandability - 32GB

13. DIMM Slots - 2 No.

14. Expansion Slots - 2 x M.2 connectors

15. Six external USB ports: USB 3.1 Gen 1 x 4 , USB 2.0 x 2 , DisplayPort 1.2, Universal Audio Jack, RJ-45

16. Monitor Size - 19.5 INCHES

17. Monitor Resolution - 1600x900

18. TCO – Yes

19. Keyboard - Standard

20. Mouse - Optical

21. Power Supply - Less than 200 Watt

22. ROHS Compliance – Yes

23. Energy Star - Yes

24. Power Efficiency - 85%

25. Warranty - 3 Year

26. Certifications Top 3 IDC companies

27. EPEAT Gold

28. ISO 9001, 14001, 27001

29. Additional features

Management tool with single User Interface for configuring BIOS enable/disable for USB / TPM / Video / Ports / Admin Passwords / updating Firmware/ Drivers

30. Pro-active Threat Défense from OEM with 1 year subscription


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Feature 1.18 (PC with monitor) 1.


Processor Make – Intel


3. Intel Core i7-8500 (6 Cores/9MB/6T/up to 4.1GHz/65W)

4. Intel® H370 Chipset

5. Graphics Type - Integrated

6. Graphics - Intel HD Graphics 630


8. Hard Disk - 1 TB



11. RAM Size - 16 GB

12. RAM Expandability - 32GB

13. DIMM Slots - 2 No.

14. Bays - 1 No.

15. Network Connectivity - 10/100/1000 on board Integrated Gigabit Port

16. Expansion Slots (PCIe x 16) - 1 No.

17. Expansion Slots M.2 for wireless - 1 No.

18. USB Port 2.0 - 4 No.

19. USB Port 3.0 - 4 No.

20. Other Ports - 1 RJ45, 1 Universal Audio Jack, 1 Line-Out

21. HDMI -Available

22. Display Port - Available

23. Monitor Size - 21.5 INCHES

24. Monitor Resolution - Full HD 1920 x 1080

Monitor Certification - TCO 7.0

Keyboard - Standard

Mouse - Optical

Speakers Inbuilt - Yes

Power Supply -Less than 300 Watt

ROHS Compliance - Yes

Warranty - 3 Year

Certifications Top 3 IDC companies

Tool less chassis

EPEAT Gold

TCO 6.0 or latest

ISO 9001, 14001, 27001


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Feature 1.19 (Manpower for HW support) Compliance

1. Manpower for 1 year for hardware support

Feature 1.20 (Manpower for content development) Compliance

1. Manpower for 1 year for hardware support

Feature 1.21 (Visualizer) Compliance 1. Image

Sensor 1/3” Color CCD, 800,000 pixels or better

2. Zoom Min 192X zoom 3. Focus Powered (Auto Focus / Manual) 4. Iris Auto 5. Illumination

System With main unit and light box.

6. light source Base & Upper 7. Frame rate 30 frames/sec 8. VGA Out 1024 x 768(XGA)

(preferably 1920 x1080)

9. Image Options

Color with auto/manual white balance

10. Output Selection

One touch button for presenter to select Camera or Input VGA/PC.


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Feature 2.1(CDR Analysis) Compliance

1. CDR Analysis Software 20 user Academic License

Should be an integrated solution to process various telecom logs and perform multi-dimensional analysis like Tabular reports, Visual Link Analysis and GIS based Geo Analytics

2. Should be 20 Users License.

3. Should support Analysis of following types of telecom logs.

a) Individual CDRs/Billing Records

b) 2G/3G/4G GPRS CDRs

c) IMEI Scans

d) Cell Tower/Mast Dumps

e) 2G/3G/4G GPRS Cell Tower / Mast Dumps

4. It should accept following formats and standardize all the formats from different service providers into one common format.

a) Text (comma, Tab, pipe etc.)

b) MS Excel (xls & xlsx)

c) HTML

d) MS Access for Subscriber Data

5. It should generate various point and click reports for CDR analysis like

a) It should show the relation between other party(s) and target(s) in single screen, and it should also generate the common numbers between them in single click.

b) It should show the relation between IMEI and Target(s) in single screen with common IMEI among them if any.

c) It should show the relation between Cell Id and Target(s) in single screen with common Cell Id among them if any.

d) It should show the relation between State/Telecom Circle and Target(s) in single screen with common State/Telecom Circle among them if any.

e) It should show the relation between Country and Target(s) in single screen with common Country among them if any.

f) It should show the relation between Total/Average Duration and Target(s)

g) It should show the relation between Call Type and Target(s)

h) Identification of calls where first and last pair of callers are same under sandwich call pattern

i) Identification of conference call (Call with in a call)

6. It should help in finding new number used by target when he/she discards his/her SIM card and Handset by analysing the call patterns

7. It should allow user to remove duplicate records if one CDR has been imported multiple times in a case.

8. It should allow user to decode Roaming Cell Tower Information if available in target CDR / IMEI Scan

9. It should allow user to merge & unmerge multiple target numbers in to one target if IO comes to know that these numbers are being used by one target only.

10 Should allow user to generate consolidated CDR briefing Excel reports for printing and producing to higher officers with information like


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a) Summary Information about the target, its top other party, its top Day and Night Locations and Top Suspect List Matches

b) Frequency report for Other Parties of a Target No. with Call Type Distribution

c) Frequency report for IMEIs of a Target No.

d) Frequency report for Cell IDs of a Target No. With Day and Night Location Identification

e) Watch List/Suspect List Match Details

f) Common number and IMEI report if more then One Targets are under Investigation.

11 Should allow user to search unknown numbers on social networking sites like Truecaller, Facebook etc.

12 Should allow user to create Visual Link Charts of Data to identify numbers of interest.

a) It should allow Identification and creation of Clusters of Close Calling Numbers

b) It should allow to add other information available during investigations as and when available in the visual charts.

c) It should allow identification of common elements on visual charts.

13 It should allow user to import and store the Cell ID Charts of various Telecom Service Providers, by which user can get all cell ids decoded for location based analysis

14 It should have unified filters to filter data based on investigation criteria like

a) Date & Time

b) Call Type

c) Target Number

d) Other Party

e) Cell ID

f) IMEI

g) City

h) State/Telecom Circle

i) Country

j) Day of week

k) Duration (equal to, between, Greater then & Less then)

15 All filter combinations should be applicable on all reports simultaneously.

16 In tower dump analysis it should identify the numbers and IMEI common between different locations

a) Identification of common Target Number, Other Party, IMEI, City, State & Country

b) Identification of uncommon Target Number, Other Party, IMEI, City, State & Country

c) Identification of those handsets who are using multiple SIM Cards

d) Identification of those SIM cards who are used in multiple handsets

e) Identification of those target numbers who are in touch with multiple other parties and vice versa


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f) Identification of numbers who are target in one location and other party in other location.

g) Identification of those numbers who are present only during the incident period but neither before nor after the incident.

h) Identification of target numbers, other party and IMEI of current case with other stored case in database.

i) Frequency report on Day of week for Target Number, Other Party and IMEI

j) Frequency report on Call Type for Target Number, Other Party and IMEI

k) Frequency report on Country for Target Number, Other Party and IMEI

l) Frequency report on Hour of the Day(0-24) for Target Number, Other Party and IMEI

m) Frequency report on Location on the Basis of IMEI and IMSI to identify those IMEI and IMSI who were present in more than one towers on a Route Dump.

n) Identification of potential VOIP calls

o) Frequency report on Total Duration for Target Number

p) Frequency report on Average Duration for Target Number

q) Matching of Target Numbers, Other Party Number and IMEI with stored suspect/Watch list.

r) Identification of Target Numbers who has ported from one service provider to other.

s) One to One Call - Identification of those pairs of callers who are calling among them-self only.

t) New No. Analysis to identify those numbers or IMEI who might be present at scene at a particular time but not before and after that time.

u) Same Day Calls - Identify those numbers whose SIM got activated just on the date of call in the tower dump Group.

17 User should be able to define that how many cell id are covering an incident Locations in an easy to use GUI

18 It should allow user to create cases , and add user to cases with access management

19 It should allow administrator to permit access to users to specific modules by giving them individual permission for various modules.

20 Should support storage of Subscriber Data and match the other party name and address from subscriber database in various Reports.

21

Should allow maintaining a suspect list of Mobile no. IMEI and Cell IDs by importing from files or by Data Entry, the imported CDRs and Tower Dumps should be matched with suspect list for proactive investigation.

22 Should allow user to bookmark the Number, IMEI and Cell ID with comments so that user can keep a track of all important findings in the case.

23 Should allow user to identify the handset make model involved in the CDR and Tower dumps from IMEI

24 Should allow user to see if any calls are made from any Geo-fenced location in a case.


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25 Should be fully compatible with the i2 Analyst Notebook, XRY, UFED and HANCOM GMD.

26 Should allow user to import data extracted from Mobile

Forensic Tools like Cellebrite UFED, Micro-Systemation XRY and HANCOM GMD etc. With the following features:

a) Common Number between various devices

b) Summary of Calls, SMS, chats.

c) Sand-witch Call Pattern from Call Logs

27 Should allow user to geo-fence the area of interest like vital installations or scene of crime to identify calls made or received in that area automatically

28 Should allow user to identify the how many cell towers from different service providers are covering an incident place or a location on a map.

29 Should allow user to perform GIS based Geo Analytics like

a) Plotting locations of multiple targets on Maps for identification of potential meeting points.

b) Viewing Animated Movement of target from historical data on map.

c) Plotting day and night locations of multiple targets.

d) Measuring Distance between two locations

e) Calculating area with Radius of a Circle drawn on Map.

f)

Facility to draw a buffer on a route of Road and Rail Network to Identify the Various Cell Tower Ids in the vicinity of the Road and Rail Line to create a Cell Tower Profile of entire route without visiting the Site.

g) Facility to use various base maps like Open Street Maps, Google Maps and Offline Maps without internet including offline satellite imagery.

h) Must have offline vector base maps of All over India Pre-configured to use directly.

i) Exporting Map as Jpeg Image

30 Should allow field users to connect to central repository over secure VPN to search subscriber information and Cell Id Information remotely.

31 Application should open only after inserting USB Dongle to prevent unauthorized use.

32 Should allow creation of multiple users and Read Only case reviewers.

33 Should provide regular updates for new release during 3 Years warranty period.


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Feature 2.2(Disk Forensics, Remote System Forensics, Live Forensic, Network Forensic, Memory Forensic, Web Browser Analysis Tool and Registry Forensic Too)

Compliance

1 Disk Forensics, Remote System Forensics, Live Forensic, Network Forensic, Memory Forensic, Web Browser Analysis Tool and Registry Forensic Tool 20 user Academic License

Should be supplied with 20 user academic license.

2 Should have gallery view option to quickly reveal all photographs and graphics file stored on hard drives and other media.

3 Should have timeline view option to provide an easily to search adjustable, graphical calendar like display for file activity of particular interest.

4 Should contain Full Unicode support to allow users to search text and fonts from any foreign county and in any language

5 Should support acquisition Restart facility: continue a window acquisition from its point of interruption.

6 Should have inbuilt LinEn utility to acquire evidence via boot disk

7 Should have inbuilt WinEn utility to acquire RAM evidence

8 Should do image verification by CR and MD5

9 Should have Inbuilt support for writing scripts & should have pre-built scripts

10 Should Support more than 150 Filters and Conditions

11 Should Support combining filters to create complex queries using simple “OR” or “AND” Logic`

12 Should have Inbuilt Active Directory Information Extractor

13 Should be able to automatically rebuild the structure of formatted NTFS AND FAT volumes

14 Should support Recovery of deleted file/folders

15 Should have Inbuilt windows event log parser, Link file parser to search in unallocated space

16 Should have Inbuilt support for Compound (e.g., zipped) documents and file analysis.

17 Should support file Signature analysis

18 Should have native viewing support for 400 file formats

19 Should have built-in Registry Viewer

20

Should Meet the mentioned criteria for searching: Unicode index search, Binary search, Proximity Search, Internet and emails search, Active Code Page: keyboard in many language, Case Senstive, GREP ;Right to Left Reading, Big Endian/Little Endian, UTF-8/UTF-7, Search file slack and unallocated space etc.

21

Should Support Internet and Emails Investigation for : Browsing History Analysis, WEB History & chche analysis, Kazaa toolkit, HTML carver, HTML page reconstruction, Internet artifacts, Instant Messenger toolkit - Microsoft Internet Explore, Mozilla Firefox, Opera and Apple Safari

22

Should Include Emails Support for: Outlook PSTs/OSTs (‘97-’03), Outlook Express DBXs, Microsoft Exchange EDB Parser, Yahoo, Hotmail, MBOX archives, Netscape Mail, AOL 6.0, 7.0, 8.0, and 9.0 PFCs, Lotus Notes v6.0.3, v6.5.4 and v7

23 Should include system support for:

a) Hardware and Software RAIDs


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Feature 2.2(Disk Forensics, Remote System Forensics, Live Forensic, Network Forensic, Memory Forensic, Web Browser Analysis Tool and Registry Forensic Too)

Compliance

b) Dynamic disk support for Windows 2000/XP/2003 Server

c) Interpret and analyze VMware, Microsoft Virtual PC, DD and SafeBack v2 image formats.

d)

File System: Windows FAT12/16/32, NTFS; Macintosh HFS, HFS+; Sun Soloris UFS, ZFS; Linux EXT2/3; Reiser; BSD FFS, FreeBSD’s Fast File System 2 (FFS2) and FreeBSD’s UFS2; Novell’s NSS & NWFS; IBM’s AIX jfs, JFS and JFS with LVm8; TiVo Series One and Two; CDFS; Joliet; DVD; UDF; ISO 9660; and Plam

24 Should support reporting facillity with

a) Listing of all files and folders in a case

b) Detailed listing of all URLs and corresponding dates and times of web site visited

c) Document incident response report

d) Log Records

e) Registry

f) Detailed hard drive information about physical and logical partitions

g) View data about the acquisition, drive geometry, folder structures and bookmarked files and images

h) Export reports in Text, RFT (opens in Microsoft Office), HTML. XML or PDF formats.

25

Smart phone and Tablet support: Acquire data from devices running the following operating systems: Apple’s iOS, Google’s Android OS, Rim’s Blackberry OS, Nokia Symbian, Microsoft’s Windows Mobile OS etc.

26

Should have reporting feature for quickly share a report with field investigators, district attorney, supervision and with a few simple clicks select the exact information for your report and generate an easy to review HTML report that can be viewed in any web browser.

27 Bidder should provide 3 years warranty and updates.


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Feature 2.3 Mobile Extraction Analysis kit along with GPS device support (1) and Mobile Forensic Image & Report reader

Tool (30)

Compliance

1. Mobile Extraction Analysis kit along with GPS device support (1) and Mobile Forensic Image & Report reader Tool (30)

Mobile Extraction and Analysis kit - 1

2. It should provide users with all physical, file system and logical extraction capabilities for different devices and different Operating Systems

3. It should support more than 20K device profiles and 5K different mobile application versions.

4. It should support management, upgrades and control from a centralized software.

5. The extraction software should be touch screen enabled, allowing easy use on tablets.

6. It should be operated with a USB software license dongle.

7. It should come with a compact and lightweight case with all necessary cables for the supported phones/OS).

8. It should support Data carving from unallocated space which enables to recover a greater amount of deleted data from unallocated space in the device’s flash memory.

9. It should support the Decoding of the iCloud backup obtained from Apple devices.

10. It should enable Highlighting of the exact position for each decoded content entry, enabling full tractability between the analyzed data and the Hex.

11. It should enable using the Python shell to enhance the capabilities for content decoding.

12. It should be able to run Python scripts via plugins and edit and create new decoding chains.

13. It should support image carving, a feature used to recover deleted image files and fragments when only remnants are available.

14. It should support advanced location carving, by decoding more location data from unallocated spaces and unsupported databases

15. It should perform on-demand searches for viruses, spyware, Trojans and other malicious payloads in files.

16. It should be able to decode cell tower connections

17. It should be able to decode wireless network connections

18. It should allow conversion of BSSID values (wireless networks) and cell towers into location positions

19. It should support tagging of events using one or more labels via hotkeys

20. It should be able to highlight platform for chat messages such as WhatsApp, Skype, Facebook Messenger, Azar and Telegram

21. It should be able to decode powering events

22. It should have a built-in SQLite Viewer

23. It should have a wizard to visually map data from databases which are not automatically decoded by building queries

24. It should be able to save the queries created by the wizard and then run them again when the same application is encountered in other extractions

25. It should have a built-in tool for researching databases recovered as part of the investigation using Fuzzy Model


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26. It should be able to integrate with Active Directory for user authentication

27. It should be able to match files extracted against Hash Databases and it should have built-in support for Project VIC and CAID hash databases

28. It should be able to decode Google Archive Files

29. It should be able to decode modified IMEI numbers for Android devices

30. It should include the provision of a case id as well as other relevant case-related information as part of the extraction report.

31. It should enable visualizing of events over time, view distances between events and see the number of events within a defined timespan in a table.

32. It should enable conversion of single or multiple locations to their corresponding address.

33. It should support viewing of all locations on a single map.

34. It should enable viewing of extracted locations using offline maps even without an Internet connection.

35. The offline maps should have an India version.

36. It should support the ability to highlight information based on predefined list of values.

37. It should support viewing of text files including file information, content, and Hex.

38. It should support quick search within decoded data.

39. It should enable viewing of communications between sources in date and time order.

40. It should enable quick reference pointer to set to analyzed data item and data file item.

41. It should support Hexadecimal view of the extracted data enabling advanced search based on multiple parameters, regular expressions and more.

42. It should enable the translation of foreign-language content from extractions to English. Translation should be possible from at least 5 languages. If required, then at least 70+ languages should be available at additional cost

43. It should be able to Generate and customize reports in different formats e. g. PDF, HTML, XML, Excel and Word.

44. It should enable Chat messages to be exported in conversation format, in PDF reports.

45. It should support Exporting selected emails to EML format.

46. It should support hash verification to ensure the extraction decoded is the same extraction received from the device.

47. It should be able to merge multiple extractions in a single unified report for efficient reporting and investigation.

48. It should be able to support file system extraction of blocked application data by downgrading the APK version temporarily for Android devices running up to at least Android 6.0

49. Downgrading the APK should support shared data extractions, in addition to “no shared” data.

50. It should have the option to adjust the timestamp according to the time zone and offset setting on the device.


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51. Should support extraction, decoding and media analysis from most popular drones.

52. The software should provide additional security for protecting the reports. It should also allow to password protect the reports.

53. The software should provide a file format viewer which allows users to view, search and copy readable content from various file types like plist, bplist, etc.

54. The software should allow decoding of backups for MTK based Android phones.

55. The software should support physical extraction capability using the emergency download mode.

56. The software should provide lock bypassing physical extraction support for devices with Coolsand based chipsets

57. The software should be able to produce powerful visual reports which should include conversation screenshots, locations on the map and extraction summaries

58. The software should provide greater access to supported applications with the use Android emulator. It should allow examiner to simulate exactly how the data appears from a user perspective.

59. The software should allow examiners to automatically extract and preserver public domain data from lead cloud data sources such as Facebook, Instagram and Twitter.

60. The software should allow automatic decoding of data from .zip files.

61. Physical Extraction, Logical and Advanced Logical Support for Various Phones:

61. Android Phones:

• It should support Android devices running up to and including v8 Oreo

• It should support lock bypassing for at least 500 LG devices

• It should support Samsung generic screen lock removal for Android based smartphones including most variants of Galaxy S4/S5/S6/S7, Galaxy A3/A5/A7/A8/A9, Galaxy J1/J2/J3/J5/J7, Note 3/4/5 as well as Galaxy Tab E and Tab S2.

• It should support unlocking with physical extraction for at least 100 Qualcomm and Exynos based Samsung devices, including S7, S7 Edge, S6, S6 Edge+, Note 5, A5, A7, J5 and J7 families

• It should support lock bypass using file system extraction for latest Samsung devices like Galaxy J7, Galaxy S8, Galaxy Note8 and Galaxy S8+.


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• It should have lock bypassing decrypted physical extraction capability for Qualcomm Android devices including LG, ZTE, Xiaomi, Huawei, Alcatel and Motorola

• It should have decrypting bootloader capability for Huawei devices equipped with HiSilicon Kirin chipsets.

• The software should provide a unique decrypted physical extraction method for unlocked Android devices of latest generation.

• It should support Physical Extraction via ADB for android devices directly to any USB storage or an SD card connected to the device. This method should be generic and should be supported across most Android phones available in the market. This method should support android devices including OS version 7

• It should support Physical Extraction over ADB for Samsung devices running up to Android OS v8

• It should support bootloader-based physical extraction for zte, alcatel and xiaomi devices running Qualcomm chipset

• It should support Partial File System extraction while bypassing User Lock for more than 100 Android devices

• It should have physical extraction method from more than 400 locked Android based devices bypassing any type of lock (Pattern/PIN/Password) using proprietary boot loaders, enabling a forensically sound extraction process.

• Physical extraction from these devices should be done, regardless of their OS version, and should not require any permanent rooting

• It should also disable pattern/PIN/password locks on selected Samsung Android devices

• It should also support Physical extraction and advanced decoding, via USB debugging, for Android OS version 4.X (Ice Cream Sandwich). Physical extraction for any locked device should be available if the USB debugging has been switched on.


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• It should support Decryption of encrypted Android physical extractions: Decrypt encrypted physical extractions from Android devices 4.2 and below, with a known password. This includes generic Android and Samsung devices.

• It should support automatic detection of supported devices. It should also support manual search for devices by manufacturer, model and IMEI number.

• It should acquire apps data from Android devices via all extraction types including:

Facebook, Facebook Messenger, Google+,

PingChat! (aka Touch), Skype, Twitter, Viber,

Yahoo Messenger, WhatsApp, TigerText, Dropbox,

QIP, Kik Messenger, Evernote, Kakao Talk, ICQ,

Vkontakte, HideSMS, Kakao Story, MeetMe, Coco,

Google Duo, FitBit, Zalo, Yubo.

• Physical Extraction of Major Device Support should at least include the following phones:

• HTC – HTC Evo, HTC One M8, Incredible, Desire 310, Desire C, 2PS6500 10, U11, U-1w Ultra

• Motorola – Milestone, Milestone 2, Droid, Droid 2, Droid 3, Droid X, Droid Razr, Razr Maxx, Defy, Moto X Play, Moto G, XT1710-02 Z2 Play, G4, G5, Nexus 6.

• Samsung – Galaxy S7, Galaxy Note 7, Galaxy Note 5, Galaxy Note 8, Galaxy S6, Galaxy S8, Galaxy S8+, Galaxy S6 Edge, Galaxy S5, Galaxy S4, Galaxy SIII Family, Galaxy SII, Galaxy Note 4, Galaxy Note II, Galaxy Mega , Galaxy s5 duos, Galaxy alpha, J3 Neo, J5, J7, A5 and A7

• LG – G5, G4, G3, Optimus, Optimus one, Optimus 3D, Optimus black, Nexus 5X, L51AL, Fiesta LTE, K10, G6, V30, Nexus 5x, H820 G5, LM-X210MA & MP260

• Indian Phones – Intex Aqua Amoled, Intex Aqua Core;

Intex Cloud Y5; Intex Aqua i7; Karbonn A12+; Karbonn

A25, Karboon S99 Titanium, Xolo A500S ; A114R Canvas

Beat, Micromax A190 Canvas HD Plus, Intex Aqua ring.

• Huawei – Ascend, Honor 3x, 5 vision, Honor 5x, Honor

4c, H1611, Mi5, C8815, Nova 2i, U8600 Move, Mate 8,

Honor 8, Nexus 6P, P10, Mate 10, P9

• Sony: Xperia X, Xperia z5, Xperia e5, Xperia X Dual, XZ,

L1, XA1 Plus, Xperia XA1

• Others: Asus Zenfone 4 Max, Xiaomi Redmi 3S/4, Oppo

F3, Alcatel 5090i A7.

62. • Blackberry Phones:

• It should enable physical extraction and decoding


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from BlackBerry devices running OS 4-7. Physical extraction should be performed using proprietary boot loaders, enabling a forensically sound process. Real-time decryption should be enabled for selected devices.

• It should support advanced decoding of existing and deleted data for Blackberry running OS 4-7:

• BBM history (if enabled by the user)

• BlackBerry Messenger (BBM) messages including Deleted messages and chats, message attachments, contact photos, BBM from groups: Chats, contacts and shared photos

• Installed applications data: WhatsApp, Facebook, Twitter, Google Talk (Gtalk), UberSocial (WhatsApp data retrieval includes decryption of the database and recovery of contacts, chats, chat attachments and user account).

• Address book, SMS, MMS, Emails, PIN messages, Calendar entries, Memo pad notes, Web browser history, Web bookmarks, Bluetooth devices and Cookies.

• Recent email contacts (BB OS 6 and above, where available)

• Device Info (Model, IMEI\MEID, ICCID, PIN, OS version, Platform, Supported Networks)

• REM files – decryption of encrypted files on external memory

63. • Windows Phone:

• It should support physical extraction and decoding of devices running Windows Phone devices running OS versions 8.0, 8.1 and 10. It should also support obsolete OS including 6.0 and 6.5.

• JTAG decoding of contacts, call logs and SMS from Windows Phone 8.x devices is enabled via physical extraction

• The Devices supporting Physical Extraction should at least include HTC Pro, HTC HD2 T9193, Xperia X1, Nokia Lumia 520, LG GM750 and other popular models.

• It should support applications for Windows Phone devices running OS 8.1 including apps such as Facebook, Facebook Messenger, Waze, WhatsApp, ooVoo, Skype, Voxer, Kik and Odnoklassniki.

• Support for .SDF files being used by Windows Phone apps.

64. • Nokia BB5 Phones:

• It should support bit-for-bit physical extraction from locked and unlocked Nokia BB5 devices using


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proprietary boot loaders.

• It should enable Password extraction on selected devices.

• It should support decoding of Symbian databases including Decoding of intact and deleted contacts, SMS, MMS and call logs; Decoding support for multilingual content.

• It should support physical decoding of data obtained through Chip Off method for BB5 devices.

65. • Feature Phones:

• It should enable physical, file system and logical extraction, and decoding from selected devices. Decoding of intact and deleted data: Phonebook, SMS, MMS, calendar entries, SIM ID and more.

• The Supported Phones (for either Physical/ File System/ Logical) should at least include:

• Nokia: 1280, 1616, 1650, 1661, 1661-2b, 1680 Classic, 1800, 2720 fold, 2720a-2b, 2730 Classic, 2760, 3109 Classic, 3110 Classic.

• Samsung: SGH-C120, SGH-A127, SGH-M130L, SGH-A137, SGH-T139, SGH-J150, SGH-X150, SGH-X160, SGH-X166, SGH-X168, SGH-C170, GT-E1195, GT-E1230, SGH-E1310B, SGH-B2100.

• LG: KP175, KP202 i-mode, GB220, KG220, CG225, KG225, GB230 Julia, KG290, NTLG300GB, KG320, KG320S, KG328, L343i, KF350, KF600, KE800, KG800, KE850 Prada, KE970, Shine, C1100, L1100.

• Motorola: E1 ROKR, C113, C117, C118, C119, C115, C139, C140, V300, V303, V330, W375, E398, V400, V500, V505, V525, V551, V620, V635L, C975, E1000, V1050

66. IOS Phones:

• It should enable forensically sound data extraction, decoding and analysis techniques to obtain existing and deleted data from all major iOS devices upto and including iPhone 7 and iPhone 7 Plus.

• The full list of supported iOS devices should minimally include the following: iPhone 2G, iPhone 3G, iPhone 3GS, iPhone 4, iPhone 4S, iPhone 5, iPhone 5S, iPhone 5C, iPhone 6, iPhone 6Plus, iPhone 6s, iPhone 6s Plus, iPhone 7, iPhone 7 Plus, iPhone 8, iPhone 8 Plus, iPhone X, iPod Touch 1G, iPod Touch 2G, iPod Touch 3G, iPod Touch 4G, iPod Touch 5G, iPad Mini, iPad 1, iPad 2, iPad3, iPad 4, iPad Pro, iPad Air, iPad Air 2.

• It should have support for data extraction decoding and analysis for iOS devices running iOS 11 including encrypted iTunes backup

• It should decode URL parameters from popular


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search engines for iOS devices.

67. Unlocking Tool for Locked Phones:

• The tool should provide a separate Unlocking software for unlocking the phone using brute force method. This should be integral part of the Tool.

68. Phone Detection Application Features:

• The Phone Detection application should provide help to investigators quickly identify a mobile phone by its physical attributes, eliminating the need to open up the phone and risk phone lock.

• It should be able to help to identify a phone by the user answering key questions regarding the phone's appearance.

• It should provide users with detailed extraction capabilities per device, connectivity details, device characteristics and more.

Mobile Forensic Image and Report reader Tool for 30 Users

69. It should enable user to open report, perform own search and analysis on the analysed information.

70. It should read the ufdr files, and report file generated from analysed data.

71. It should project tree area display to extracted information of each project.

72. It should have extraction summary tab displayed automatically whenever you open new file .

73. It should export data in EXCEL, XML, PDF, HTML, KML, EML formats.

74. It should have table view tab to display all events of the specific type.

75. It should have time line view to enable user to analyse data in a chronological order.

76. It should have locating and analysing information.

77. It should have quick filter to filter data in a table view.

78. It should have advanced filter

79. It should have conversation view.

80. It should have image view and the image control tab.

81. It should have own video player.

82. It should have bookmark feature.

83. It should have ability for creating, editing and deleting bookmarks.

84. It should calculate two hash values- SHA 256 & MD5.

85. Report should have include translation features.

86. It should have the ability of password protection in the report.


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Feature 2.4(Enterprise Analytical Solution with Server and Case Management Software)

Compliance

Enterprise Analytical Solution with Server and case management software

Data ingestion

Data sources: -

1. 1. The system should ingest digital data extracted from upto 100 mobile devices simultaneously for two users

2. 1.1. The system should ingest at least the following raw mobile data containers:

1.1.1. Cellebrite UFD 1.1.2. Cellebrite logical XML

1.2. The system should ingest at least the following mobile data reports:

1.2.1. Cellebrite UFDR 1.2.2. MSAB XRY extended XML

3. 2. The system should ingest digital data extracted from computers. 2.1. The system should ingest at least the following

computer data containers: 2.1.1. .E01 2.1.2. .DD 2.1.3. .raw 2.1.4. .img 2.1.5. .bin

2.2. The system should ingest computer data images with at least the following operating system:

2.2.1. Windows XP and above 2.2.2. OSX

2.3. The system should ingest computer data images with at least the following files system types:

2.3.1. FAT / FAT16 / FAT32 2.3.2. exFAT 2.3.3. NTFS 2.3.4. Apple HTF/HFS+ 2.3.5. EXT2/EXT3/EXT4

4. 3. The system should ingest operator’s data. 3.1. The system should ingest operators’ data available in

at least the following formats: 3.1.1. CSV 3.1.2. Excel

3.2. At least the following types of operators’ data should be supported:

3.2.1. Call log 3.2.2. SMS 3.2.3. MMS 3.2.4. Geolocation

3.3 System administrators should be able to instruct the system how to process the operator format and how to map the relevant fields within the template (e.g. time, origin, destination).

87. It should have option to select logo in the generation of report.

88. It should generate contact identification data.

89. It should come with 30 USB cables for Android phones


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Compliance

5. 4. The system should ingest digital data extracted from personal cloud data sources (e.g. Facebook, Gmail, Dropbox, etc). 4.1. The system should ingest at least the following cloud

data reports: 4.1.1. Cellebrite Cloud Analyzer UFDR

6. 5. The system should allow data to be ingested from normal files and folders.

7. 6. The system should provide a page to monitor the ongoing jobs for data ingestion

8. Authorization and authentication: -

9. 7. Users trying to access the system should be authenticated by the system. 7.1. The system should support a standalone

authentication mechanism and should be able to allow atleast two concurrent users.

7.2. The system should integrate with an enterprise active directory to authenticate users.

10. 8. The system should cater to different user roles. 8.1. The system should support an administrator role

responsible for managing the system, creating users and assigning the cases to users.

8.2. The system should support a case owner role for managing the case and assigning new users to the case.

8.3. The system should support a detective role tasked with conducting investigations on digital data.

11. 9. The system should restrict access to case data based on permissions.

12. 10. Administrators may grant or withdraw permissions from investigators to access case data.

13. 11. Administrators may grant or withdraw ability to analyze cross-case data from users.

14. Case creation: -

15. 12. Authorized users may manually create and remove cases within the system.

16. 13. Authorized users may manually add digital evidence to a case. 13.1. Case data maybe uploaded by the user from the

user’s workstation. 13.2. User may point the system to a directory on a

digital evidence storage from which data should be uploaded.

13.3. Authorized users may manually remove digital evidence from a case.

17. 14. The system should have the ability to automatically monitor a predefined folder and identify new evidence loaded to it. 14.1. New evidence should be identified and ingested

automatically 14.2. The system should automatically create a case

based on new detected evidence using the directory structure to determine case name

14.3. The system should automatically ingest new digital data added to the case on the digital evidence storage


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Compliance

18. 15. The system should expose interface for 3rd party applications (such as case management system) to 15.1. Create new case. 15.2. Assign data storage location to a case. 15.3. Assign case access permissions.

19. Analysis engines –

Filtering and queries: -

20. 16. Users should be able to filter digital data based on the following criteria at minimum: 16.1. Cases - Determine the case or list of cases. Only

events related to these cases will be retrieved. 16.2. Owners - Retrieve events related to specific

device owners. 16.3. Extractions - Retrieve events from specific

extractions. 16.4. Source - Retrieve events from a specific data

source. 16.5. Timeframe - Retrieve events from a specific

timeframe . 16.6. Parties - Retrieve events in which the parties

participated (e.g. all personal corresponding with John Doe)

16.7. Identifiers - Retrieve events related to a specific phone number, email address, user name, etc.

16.8. Type - Retrieve events of a specific type (i.e. Call log, messages, pictures etc.)

16.9. Languages - Select events in specific language 16.10. Tags - Retrieve events tagged by a user. 16.11. Watch list - Retrieve events containing phrases

on a specific watch list 16.12. Source - Retrieve events from a specific source

application. 16.13. States - Retrieve events categorized by current

state (intact, deleted or unknown). 16.14. File types - Retrieve specific file types. Certain file

types are identified and tagged in the extracted data. There are eight default tags: Applications, Audio, Configurations, Databases, Documents, Images, Text, and Videos

16.15. Priority - Retrieve email events categorized by priority.

21. 17. Complex Filters: Users should be able to apply complex filters built of any combination of the above-mentioned filters.

22. 18. The system should automatically link related events and display it to user in right context.

23. 19. Users should get an indication of the total number of data artifacts displayed after a filter was applied.

20. Users should get an indication of the number of data artifacts available per filter criteria before applying the filter. E.g., the system should display the number of call data artifacts. A call is option-related to the type filter criteria.

24. 21. Users should be able to save queries and share with other Users.


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Compliance

25. 22. Users should be able to remove duplicated data from the display view. E.g. similar images, similar text conversations.

26. 23. Users should be able to filter known system files and reduce the amount of content that needs to be reviewed. 23.1. The system should at least support the following

format of known system files hashers: 23.1.1. NSRL

27. 24. Users should be able to automatically merge multiple data sources to a single owner if same identifiers are used.

28. Media analysis: -

29. 25. Users should be able to quickly review large number of pictures and videos as thumbnails.

30. 26. Users should be able to expand each picture and video thumbnail and view it in full-size. 26.1. Users should be able quickly navigate between

large-scale images without the need to click on each thumbnail.

31. 27. Users should be able easily review pictures and videos that have been pre-categorized by the system based on the content of those pictures and videos. 27.1. The system should be able to automatically

categorize images and videos into at least the following categories:

27.1.1. Weapons 27.1.2. Drugs 27.1.3. Documents 27.1.4. Money 27.1.5. Screenshots 27.1.6. Nudity 27.1.7. Suspect child exploitation 27.1.8. Faces 27.1.9. Tattoos 27.1.10. Vehicles 27.1.11. Handwriting 27.1.12. Maps 27.1.13. Flags

28. Users should be able easily skip to a relevant frame in a video that contains data with any of the categories mentioned above.

32. 29. Users should get indication if a picture in a case matches a set of pre-loaded picture hashes (a picture hash is a unique identification of a picture). 29.1. Users should be able upload hash sets from

project VIC / CAID 29.2. Users should be able upload hash sets as CSV

and Excel format

33. 30. The system may hide the content of detected illicit pictures to avoid exposing such information to all users.

34. 31. Users should be able to categorize illicit pictures on their own, e.g. categorize illicit pictures based on severity.

35. Face detection: -

36. 32. When a face is detected in a picture, users may search for additional pictures in the system that contain similar face. Access to those pictures is dependent on user permission.

37. 33. Users may upload a picture containing a face and search for other pictures in the system that contain a similar face.


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Compliance

38. 34. Users should be able to search and detect similar faces in video frames.

39. 35. Users should be able to search a person by name or image.

40. Image similarity: -

41. 36. Users may search for images that are visually similar to an existing image the user is reviewing. A visually similar image is an image that either looks the same or contains similar objects as within the original image (e.g. a specific gun). 36.1. The system should perform the matching without

the need for uploading pre-defined hash sets of similar images.

42. 37. Users may upload an image and search for other visually similar images in the system that contain a similar face.

43. Text analysis: -

44. 38. Users should be able to search for text and get results with matching conversations (such as SMS, instant messages, emails). 38.1. Users should be able to search for text in different

languages.

45. 39. Users should be able to search for text inside documents and document attachments

46. 40. Users should be able to search for text using regular expressions (AND, OR, *,?)

47. 41. Users should be able to search for an exact term or a fuzzy matching term.

48. 42. Users should be able to search for text and get results of pictures that contain the requested text (also known as OCR). 42.1. Users should be able to search for text in different

languages inside pictures. 42.1.1. The system should support at least the

following languages: 42.1.1.1. English 42.1.1.2. French 42.1.1.3. German 42.1.1.4. Hebrew 42.1.1.5. Irish 42.1.1.6. Italian 42.1.1.7. Russian 42.1.1.8. Spanish 42.1.1.9. Thai 42.1.1.10. Traditional Chinese 42.1.1.11. Simplified Chinese 42.1.1.12. Korean 42.1.1.13. Vietnamese

49. 43. Users should be able to define a set of keywords which will automatically be searched by the system. 43.1. The system should highlight the data artifacts

matching these keywords. 43.2. User should get an indication of the number of

matches found per each keyword term. 43.3. Users should be able to filter data artifacts based

on keyword.

50. 44. The system should highlight users’ entities it automatically discovered in text data artifacts.


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Compliance

44.1. At least the following entities should be supported: Date; Distance; ID number; Identifier: credit card, email, money, phone number, product, title, URL; Lat/Long; Location; Nationality; Number; Organization; Person; Religion; Time.

44.2. Users should be able to filter data based on each of the above entities.

44.3. The system should indicate the amount of entities found per category and per entity within each category.

51. 45. Users should be able to filter conversation based on the language of those conversations.

52. 46. When investigating a chat message or email, an investigator should be able to review the entire conversation thread between the relevant parties.

53. Person resolution: -

54. 47. The system should support person resolution. Person resolution is the automatic merge of identifiers related to the same person from different sources and the generation of a single person entity. E.g. generate a virtual person containing his email address as retrieved from his phone, also containing his Facebook ID as retrieved from his tablet.

55. 48. Users may review a person entity and identify the different identifiers that belong to should be able person.

56. 49. Users may add or remove identifiers that belong to the person.

57. 50. Users may select a color for each data source owner in order to easily identify communication, connections, locations and artifacts that belong to that person

58. 51. Users should be able to search for a person in the list of persons detected by the system. 51.1. Users should be able search for a specific person

within a case. 51.2. Users should be able search for a specific person

across several cases. Such search capabilities are pending user permissions.

59. 52. Users should get an indication of the number of cases and the names of the cases in which a person appears. The information is displayed pending user permissions.

60. 53. The system should allow splitting and merging of different identifiers to unify two persons into one person or to split an existing person to a new person.

61. Connections analysis: -

62. 54. Users should be able to view a graph of connections between the different persons generated by the system. 54.1. The persons displayed in the graph should be

those generated by the system following the entity resolution process.

54.2. Users should be able to view the amount of interactions between two persons.

54.3. Users should be able to filter the displayed information based on the number of connections a person have or the number interactions between persons


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Compliance

63. Geo analysis: -

64. 55. Users should be able to review locations from an extracted device on a map.

65. 56. Users should be able to review mutual locations shared between two persons. 56.1. Users should be able to define the mutual

location timeframe and geo-area.

66. 57. Users should be able to view location information from phones as well as CDRs.

67. 58. Users should be able to animate location data over time.

68. File analysis: -

69. 59. Users should be able to review files from digital evidence in a file explore-like view.

70. 60. Users should be able to quickly filter displayed files based on type, e.g. review only documents, only images.

71. Cross-case analysis: -

72. 61. Users with the relevant permissions should be able to investigate several cases at once. 61.1. Users should be able to perform data search and

filtering mentioned above across data from several cases.

61.2. Users should be able to review location information from several cases together and analyze subjects’ whereabouts.

61.3. Users should be able to review the persons involved in several cases at once. The persons displayed to the investigator are the result of the person resolution process across all person identifiers in all relevant cases.

61.4. Users should be able to view a graph of connections between persons involved in several cases.

73. Notes and tags:-

74. 62. Users should be able to tag any data artifact or set of data artifacts, so they can be referenced by other users.

75. 63. Users should be able to quickly filter and view any tagged data they or other users have created.

76. 64. Users may create private tags for their personal use

77. 65. Administrators may create global tags that may be used by multiple investigators. Notwithstanding, a user will only be able to see tagged data based on his assigned permissions.

78. 66. Users may write a text note to any data artefict. 66.1. Several notes might be added per data artifact to

allow effective collaboration between users

79. 67. Users may conduct text searches to find notes contents.

80. 68. Users may filter data and display only artifacts that contain notes

81. Reports: -

82. 69. Users may generate a human-readable investigative report that can are meant to tell the narrative or the story 69.1. Users may include a specific artifact or event in

the report


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Compliance

69.2. Users may take a screenshot of the displayed view and include it in the report. At least the following views may be taken as screenshots

69.2.1. Chronological list of events 69.2.2. Message (chat, email, SMS) conversation

view 69.2.3. Connection between persons 69.2.4. Persons’ locations on a map 69.2.5. Media gallery containing one or several

pictures 69.2.6. Artifacts details

69.3. Users may write descriptions on each screenshot to easily describe the story

69.4. Users may include the query used to generate each screenshot in the report

69.5. Users may easily drag and drop screenshots into a report

69.6. Users may change the order of the screenshots displayed in the report

69.7. The system should support at least the following reports formats:

69.7.1. PDF 69.8. Reports can be shared with other system users

that have permission to view data. 69.9. Reports can be set as private and be accessed

through the system only by the user that generated the report.

83. 70. Users may generate a human-readable forensics report that details the evidence found and provides the most relevant information to describe the evidence. 70.1. The system should support at least the following

reports formats: 70.1.1. PDF 70.1.2. Word 70.1.3. Excel

70.2. Users may select a set of events they would like to include in the report.

84. 71. Users may generate a machine-readable format that may be used to export information from the system into 3rd party solutions (e.g. export to a data fusion system).

85. 72. The system should provide guidance to new users when using the system capabilities 72.1. Users should get contextual guidance. E.g. when

a user is using filtering for the first time the system detects that and promote the user with how to use the filtering capability.

72.2. Users should have an introductory tutorial the first time they access the system

72.3. A user manual should be accessible from within the system.

86.

73. The system should provide a page to monitor the health of different components of the system.

87. Server: -

88. 74. CPU: - Intel Core i7-6700 3.4GHz (up to 4.0GHz) or higher

89. 75. RAM: - 64GB DDR4 Unbuffered RAM or higher


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Compliance

90. 76. GPU: - NVIDIA Quadro K620 2GB or higher

91. 77. Storage: - For OS - SSD – 512 GB For Analytics File System, Digital Evidence Storage, MongoDB and Elastic Search - SATA - 4 x 4 TB

92. 78. OS: - Windows Server 2012 R2, 64-bit

Feature 2.5(Write Blocker SATA/IDE) Compliance

1 Write Blocker SATA/IDE

Should be a portable write-blocker that enables forensic acquisition of SATA and IDE drives.

2 Should have USB 3.0 host computer connection

3 Should have backlit LCD which presents useful bridge and SATA/IDE device information

4 Should have Seven LEDs to provide status on power, IDE media detection, SATA media detection, host connection, write-block status, and activity

5 Bidder should provide 3 years warranty and updates.

Feature 2.6(Pen Drive) Compliance Pen Drive Pen Drive 16 GB or better of Reputed Brand

like(SanDisk/HP/Kingstone)

Feature 2.7(Card Reader) Compliance 1 Card Reader Should be a portable device 2 Card Reader connects practically any flash memory media,

including the latest SDHC and SDXC standards, to any computer or equipment via either high speed eSATA or the ubiquitous USB interface.


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Feature 2.8(Smart Phone) Compliance 1 Smart phone 1 unit of Android phone with following features –

Display: - Super AMOLED capacitive touchscreen, 16M colors

- 5.0 inches

- 1440 x 2560 pixels, 16:9 ratio

- Corning Gorilla Glass 4

OS: - 7.0 (Nougat) or higher

RAM: - 3 GB or higher

MEMORY: - 32 GB Internal or higher

MAIN CAMERA: - 16 MP, f/1.9, 28mm (wide), 1/2.6", 1.12µm,

OIS, AF

Selfie CAMERA: - 5 MP, f/1.9, 22mm (wide), 1/4.1", 1.34µm

1 unit of iOS phone with following features: -

Display :- LED-backlit IPS LCD, capacitive touchscreen, 16M

colors

- 4.7 inches, 60.9 cm2 (~65.8% screen-to-body ratio)

- 750 x 1334 pixels, 16:9 ratio (~326 ppi density)

- Ion-strengthened glass, oleophobic coating

OS :- iOS 11 or higher

RAM :- 2GB or higher

Memory :- 32 GB internal or higher.

Feature 2.9 (Hard Disk) Compliance 1 Hard Disk Cache: 64 MB

Interface: SATA 6Gb/s

Capacity: 5 units of 500 GB & 5 Units of 2 TB

Desktop storage


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Feature 2.10(Social Media Analysis Tool) Compliance

1. Social Media Analysis Tool

It should have ability to collect and index data from social media streams, linked content and websites through APIs, webmail connectors and direct web navigation.

2. Tool should aggregate data from these multiple sources in real time, in a highly scalable and case-centric manner.

3. (i) Facebook

4. (ii) Twitter

5. (iii) Instagram

6. (iv) You Tube

7. (v) Tumblr

8. (vi) Web pages & Websites

9. (vii) Gmail

10. (viii) Yahoo Mail

11. (ix) Outlook.com

12. (x) AOL Mail

13. (xi) Internet Message Access Protocol (IMAP)

14. Should perform broad, unified searches across multiple accounts, social media streams and websites from a single interface. Linked content is automatically indexed and searched through the tool fast-as user types search from one user interface. Results are aggregated for sorting, tagging and export consistent with standard e-Discovery, or investigative, workflow.

15. MD5 hash values of individual items are calculated upon capture and maintained through export. Automated logging and reports generated. Key metadata unique to social media & web streams are captured through deep integration with APIs provided by the publisher. The metadata is important to establishing chain of custody and also provides key evidence relevant to the substantive case as well as authentication.

16. Should maintain data in a searchable native format from collection throughout production, uniquely providing a complete platform to address social media in the same manner as devices, e-mail and e- documents

17. Should deliver collected email in PST format while maintaining hierarchical structural integrity.

18. Bidder should provide 3 years warranty and updates.


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Feature 2.11( Disk Imaging and Drive wiping Tool ) Compliance

1. Disk Imaging and Drive wiping Tool

Extremely Fast Imaging speeds of 23GB/min.

Speed with SAS/SATA-3 should be 37GB/min.

2. Support multiple Imager Formats namely native or mirror copy, dd image , e01, ex01(e01 and ex01 with compression ) and file- based copy.

3. Multiple Imaging Ports: Write -Protected source ports must

include:

2 SAS/SATA 1 USB 3.0 (should be convertible to SATA using an optional USB to SATA adapter) 1 Firewire 1 SCSI ( using the SCSI add on Module Optional)"

4. Destination Ports should include 2SAS/SATA , 2 USB 3.0 (can be converted to SATA using an optional USB to SATA adapter)

5. Gigabit Ethernet port for network connectivity. The unit should include a USB 3.0 device port for drive preview and two USB 2.0 host ports

6. Capability of Parallel Imaging, Simultaneously perform multiple imaging tasks from the same source drive to multiple destinations using different imaging formats.

7. The source should contain at least 4 ports i.e. SATA, SAS, USB and Firewire, similarly destination should also have atleast 4 ports i.e. SATA, SAS, USB and Firewire or better.

8. Web Browser/Remote Operation to allow to connect to device from a web browser

9. Broad Interface Support, Built-in support for SAS/SATA/USB/Firewire storage devices. Should support 1.8″/2.5″/3.5″ IDE and 1.8″ IDE ZIF and microSATA. Adapters for eSATA, mSATA and flash drives should be provided.

10. Image to External Storage Device such as a NAS, using the Gigabit Ethernet port, USB 3.0 or via the SAS/SATA connection.

11. Image from a MAC system booted in “target disk mode” using the write-blocked FireWire port

12. Detect and capture Host Protected Areas (HPA) and Device Configuration Overlay (DCO) hidden areas on the source (suspect) drive

13. Forensic, Filter-Based File Copy - users should be able to filter and then image by the file extension (such as.PDF,.xls, .JPEG, .mov etc.).

14. Ability to preview the drive contents directly

15. Network Push Feature to Push evidence files from destination drives to a network location in a very secure way

16. Concurrent Image and Verify

17. Should Generate Audit Trail Reporting/Log Files in XML, HTML or PDF format

18. Should Secure sensitive evidence data with whole drive AES 256 bit Encryption

19. Should Allow to manipulate the DCO and HPA area of the destination drive so that the destination drive’s total native capacity matches the source drive

20. USB Host Ports and HDMI Port for connecting keyboard, Mouse and with Projector if required.



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Feature 2.12(Password Recovery Tool) Compliance

1. Password Recovery Tool

Should be all-in-one password recovery for 200+ file types.

2. Should have Integrated Encryption Analyzer Pro to scan computers for password-protected items.

3. Should Include Search Index Examiner to retrieve electronic evidence from a Windows Desktop Search Database.

4. Should Includes FireWire Memory Imager to acquire physical memory images of the seized computers with Firewire support.

5. Should allow investigator to resets passwords for Local and Domain Windows Administrators, including Windows 7.

6. Should be able to recover encryption keys for hard drives protected with BitLocker from memory.

7. Should recover passwords for Windows users, email, websites and network connections from standalone registry files.

8. Should Recovers passwords for Mac key chain files

9. Should Extract passwords from Windows/ Unix/ Mac hashes.

10. Should have Instant offline decryption of Word/Excel files via Rainbow Attack.

11. Should Recover passwords for PGP archives, virtual disks, key ring files.

12. Should have different password recovery attacks: Dictionary, Xieve, Brute-force, Known Password/ Part, Previous Passwords.

13. Should have Password modifiers supported (case changes, reversed words, etc.)

14. Should generate MD5 hash values for forensic reports.

15. Should support Encase Password Recovery Hardware



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Feature 2.13(Video Forensics & CCTV Analysis) Compliance

1. Image Format Should take input from any standard image format (i.e. jpeg, tiff, png, bmp, targa, etc.…).

2. Video Format Should take input from any standard video format (avi, flv, 3gpp, wmv, mov), also without the need of the codec installed on the system. Expandable by system codecs.

3. Capture Playback Should have screen capture utility to capture playback from DVR console display or proprietary player to avoid conversion and downscale issues

4. Proprietary File Conversion

Should Convert proprietary surveillance video files to a standard AVI format like H264

5. Print Image Should allow Print generated images.

6. Report Generation Should allow automatic generation of a report containing all the scientific methodology and details of the processing steps, settings, and the bibliographic references to the algorithms in HTML format. This reporting feature is a critical advantage for users working in Frye or Daubert rules and should be provided.

7. Track Targets or Areas of Interest

Should allow to track areas, people, objects through static, dynamic, and custom tracking.

8. File Verification Should Verify alteration of image and video files in saved projects using hash function.

9. File information Should display information about the file formats.

10. Exif data Should display Exif data contained in digital images.

11. Hash Code Should display Hash Code specific to saved files

12. Image information Should display current image morphological and statistical features.

13. Video playback Should have advanced video playback with frame by frame navigation, adjustable frame rate and jog controls.

14. Visualization Should have custom zoom on an area of the image and color space selection.

15. Processing Workflow Should allow display of Instant results like: add, configure, move, and modify an unlimited number of filters, in real time even while playing video. User can apply real-time, non-destructive image adjustments that don’t require re-rendering as changes are applied.

16. Samples and tutorial Should have a rich collection of examples and video lessons to start from basics and solve the most common cases.

17. Supported Platform Should support Microsoft Windows

18. LOAD Loads image and video files

19. Image Loader Loads an image from file

20. Sequence Loader Loads a list of images as video

21. Video Loader Loads a video from file

22. Image Paster Pastes the image in the clipboard for further processing.

23. Video Input Live feed from DirectShow video sources.

24. LINK Connects and mixes different source filters.

25. Video Mixer Overlays or put side by side two different chains

26. WRITE Writes image and video files

27. Image Writer Writes the current image to a file


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28. Sequence Writer Writes all frames as image files

29. Video Writer Writes the current video to a file.

30. SELECT FRAMES Selects video frames

31. Single Selector Selects a single frame of the video

32. Range Selector

Selects frames of the video within an interval with an optional step

33. Sparse Selector Selects a list of frames in random positions

34. Remove Duplicates Removes duplicated frames

35. Auto Selector

Automatically selects similar frames (for discarding bad frames)

36. IFrames Selector Select only I frames

37. Demultiplexer

Separates different scenes multiplexed in the same video

38. Motion Detection Fast seek of events in a video

39. Reverse Plays back the video in the reverse direction.

40. EDIT Edit image geometric features.

41. Crop Crops a region of interest of the image

42. Flip Mirror the image

43. Rotate Rotate the image

44. Resize Resize the image (zoom)

45. Smart Resize Resize the image with a smart zoom algorithm

46. Correct Perspective

Remove the perspective effect on a plane of interest in the image

47. Deinterlace Convert interlaced videos into progressive ones

48. Field Shift Align the two fields of an interlaced frame

49. Undistort

Correct the geometric distortion, caused by capturing devices' optics.

50. Correct Aspect Ratio Correct the aspect ratio of field based video.

51. Interleave

Convert a video with juxtaposed fields into an ordinary interlaced video.

52. Correct Fisheye Compensate the distortion of common fisheye lenses.

53. Unroll Convert an omnidirectional image to a panoramic one.

54. CHANNELS Color conversion and extraction functions

55. Grayscale Conversion

Convert the image into grayscale

56. Color Conversion Convert the image from grayscale to RGB

57. Color Switch Exchange R and B color channels in the image

58. Extract Channel Extract a single channel from the image

59. Enable Channels Display only selected color channels

60. ADJUST Adjust image values

61. Contrast/Brightness Adjust the contrast and brightness values

62. Exposure

Adjust the image exposure to correct improper camera settings


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63. Hue/Saturation/Value

Adjust the hue, the saturation and the color value of the image

64. Curves Adjust the tone values according to the desired curve

65. Levels Adjust intensity and color levels

66. Histogram Equalization

Improve the image contrast by equalizing the histogram of its values

67. CLAHE Apply a contrast limited histogram equalization.

68. Contrast Stretch

Improve the image contrast by expanding the range of intensity values

69. EXTRACT Extract and analyze image features.

70. Negative Negative of the image

71. Threshold Cut image values to the desired threshold(s)

72. Adaptive Threshold Extract edges with adaptive threshold algorithm.

73. Laplace Extract the edges with a Laplacian filter

74. Sobel Extract the edges with a Sobel filter

75. Scharr Extract the edges with a Scharr filter

76. Canny Extract the edges with a Canny filter

77. Linear Filter Filter the image with a user-defined kernel.

78. Bilinear Filter

Filter the image with two user-defined kernels and combines the results.

79. Channel Mixer Mix the ratio of color in every channel

80. Color Deconvolution

Maximize the differences between specific colors in the image.

81. Component Separation

Separate different informative components in an image

82. Fourier

Remove periodic noise, backgrounds and interference in the Fourier domain

83. VERIFY FILE Verify digital image and video files

84. File Info (EXIF Data)

Save file information and EXIF metadata from the original media in the report

85. Hash Code

Calculate input file hash code and check integrity loading the project

86. MEASURE Extract real-world measurements from the image

87. Measure 1d Take a measure on the planar image in 1 dimension

88. Measure 2d

Take a measure on planar image after perspective correction in 2 dimensions

89. Measure 3d

Take a measure on the image with a 3d reconstruction model of the perspective

90. SHARPEN Enhance image details.

91. Laplacian Sharpening

Sharpen the image using a Laplacian filter.

92. Unsharp Masking Sharpen the image using unsharp masking filter.

93. DENOISE Reduce the image noise.

94. Averaging Filter Smooth the image with an averaging filter.

95. Gaussian Filter Smooth the image with a Gaussian filter.

96. Bilateral Filter Smooth the image with a bilateral Gaussian filter.


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97. Median Filter Reduce the impulsive noise with a median filter.

98. Wiener Filter Smooth the image with a Wiener filter

99. Deblocking Reduce block artifacts from lossy compression.

100. DEBLURRING Reduce image blurring

101. Motion Deblurring Correct the blur of moving objects

102. Optical Deblurring

Correct the blur of objects which are out of focus (big blur)

103. Nonlinear Deblurring Correct the blur caused by nonlinear motion

104. Blind Deconvolution

Correct the blur of objects out of focus with blind deconvolution (little blur)

105. Turbulence Deblurring

Correct the blur caused by air turbulence at long distances

106. STABILIZATION Stabilize video frames

107. Local Stabilization

Stabilize a shaking video keeping steady the current selection

108. Global Stabilization Stabilize the overall scene of a shaking video

109. Perspective Registration

Align the perspective of different images of the same object, taken from different points of view.

110. INTEGRATE Enhance image by multiple frames

111. Temporal Smoothing

Reduce the noise integrating current and previous frames

112. Motion Smoothing

Reduce the noise integrating current and previous frames and avoiding halos on moving objects

113. Frame Averaging

Reduce the noise by creating an image which is the average of all the frames

114. Super Resolution Merge all frames to improve the resolution of the image

115. PRESENTATION Prepare a video or image for presentation

116. Add Timestamp Indicate date and time for the current frame

117. Add Text Insert text on the image.

118. Add Shape Select and draw shape on current frame

119. Hide Selection

Pixelize, darkens or blur an area of interest in a video (witness protection)

120. Change Frame Rate Change the frame rate of the video

121. Spotlight Add a spotlight effect to a selection

122. Compare Original

Juxtapose or overlay original and enhanced image for comparison

123. Load Timestamp Display subtitles on the video frame

124. Load Subtitles

Display content from embedded subtitle files on the video frame

125. Warranty 3 Years


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Feature 2.14(Digital Evidence Seizure Kit) Compliance

1. Digital Evidence Seizure Kit

Should be a portable field kit which can be used at crime scene.

2. Should allow user to preview & image suspected storage media in read only mode.

3. Should support IDE/SATA/USB 3.0/Firewire/SAS storage device.

4. Should detect HPA/DCO

5. Should allow network connectivity if required.

6. Should allow user to open files on suspected storage media without changing time stamp.

7. Should allow user to make forensic image of suspected storage media.

8. Should support image creation DD, E01, AFF, SMART image format.

9. Should allow user to acquire RAM from Running PC.

10. Should allow user to obtain system protected files like windows registry.

11. Should allow user to create case to log seizure information.

12. Should allow user to enter various information required for creating seizure memo like location of seizure , Details of Crime, Details of seized exhibit etc.

13. Should allow user to export seizure memo for printing purpose.

14. Seizure memo application should be installed on a portable laptop / Tablet.

15. Kit should have screwdriver kit to open hard drive from laptop and desktops in field.

16. Kit should have 16 Mega Pixel Camera to capture the details of storage media.

17. Kit should have Faraday Bag to Isolate mobile phones from active mobile network to prevent incoming calls / SMS / Instant Message like Whats-app & remote deletion.

18. Kit should have live forensic tool:-

19. Easy to Use - Non-forensically trained personnel can collect data

20. Users should be able to collect forensically sound data in any location with ease.

21. Forensically Sound - Collected data stored in (E01, L01, Ex01, Lx01) court-vetted formats

22. Ultra-Portable - Pocket-sized kit can be transported to any location with ease

23. Stealth - Search and collect without leaving a trace on the target machine

24. The solution should search a targeted computer and automatically collect data, including documents, Internet history and artifacts, images, other digital evidence, and even entire hard drives.

25. Plug in and collect data immediately

26. Live machine and boot operating modes

27. Customizable search and collection jobs

28. Integrated with proven EnCase software

29. It should leverage the search and collection capabilities of EnCase®, delivered on a USB drive.


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Feature 3.1 to 3.3 (Interior work) Compliance 1. Interior work 'Dismantling of existing window grills and repair with cement

mortar. Including removal and throwing of derbies as per direction of engineer in charge/ nearest dump yard. Should also cover Water proof, air conditioner, modifying windows

2. Providing & laying Full brick work as per specification with locally available first class bricks having crushing strength not less than 75 Kg./Cm2 laid in cement mortar 1:4 (1 cement : 4 coarse sand). 9"

3. P/ Making raised step platform in training room with brick as per drawing/ required height, to be filled with light weight material (i.e) Ash Brick/ Khangar. Up to 50 - 75 mm thick P.C.C finished with neat cement slurry to get smooth surface, completed in all respect.

Feature 3.4 (a) to 3.4 (c) (Flooring work) Compliance 1. Flooring

work 'Dismantling of existing Kota Flooring in Forensic room cost Including removal and throwing of debris as per direction of engineer in charge/ nearest dump yard.

2. Providing and laying cement concrete flooring upto 40mm thk.M-15, C.M. laid to zero level in Forensic Room

3. VITRIFIED FLOORING: Providing and fixing 600 x 600 mm Vitrified tile flooring laid over cement mortar 1:4 (1 cement: 4 coarse sand) of average thickness of 10-25mm including providing and applying Grey cement slurry at 4.4 kg/sq.m and finishing the joints with chemical grouting and matching colour pigment of approved make and colour. All the joints to be filled with white cement wherever it is not specified and cleaned complete. All as per size and design indicated in the drawings and as specified and as per the pattern given by the Architects including colour cement float joints in matching shade. Rate should be inclusive of all additional costs such as transportation, loading, unloading and protection till handing over etc


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Feature 3.5 to 3.7 (Stone Jambing For Fixing Window Glass) Compliance

1. Stone Jambing For Fixing Window Glass

'P/L BLACK VOLVO/ JET BLACK GRANITE in Door/ Window jambing, as per the approved shade to be laid in C.M 1:4, using grey cement at the base and joints. Care to be taken that all joints are continuous. NO BREAK JOINTS OR SPACERS. Rate including pointing with grout or white cement of same colour and edge polish of exposed edges of granite. Measurment Area Less Than 1' Will Measure 1

2. Stone edged polishing of Window/Door jamb with Diamond Polish Finish. Complete in all respect as instruction of engineer.

3. Providing & fixing Toughened Glass in Window following spec 12 mmm thick clear Toughened glass Saint gobain / Modi / AIS fixed into the groove at all side in windows. 3mm gap (tolerance) to be left to accommodate glass expansion, gap to be sealed with GE extra clear silicon. At the all level. All edges to be made water-tight & sealed using GE extra clear silicon sealant or equivalent sealing material. Contractor to guarantee zero water leakage/seepage.

Feature 3.8 to 3.10 (CEILING & Partition) Compliance

1. CEILING & Partition

Providing & Fixing Gypsum Board false ceiling up to any height above floor level 12.5 Gypsum Board Saint Gobind Fixing over GI Frame GI Channel at 600 Gape Appr. All The joint and Bo

2. Providing and Fixing / making cove in false ceiling

3. Providing and Fixing Grid False Ceiling 600 x 600




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Feature 3.11 to 3.17 (Wooden and Furniture) Compliance

1. Wooden and Furniture

Providing Training Table 750 L x 750 D x 750 H Including 25 MM Thick MDF Post forming Top With Electrical Top up Box , Key Board Tray & Cable Manger and MS Powder Coated Base

2. Providing Trainer Wooden Laminate Finish Lectern

600 L x 600 D x 1200 H

3. Providing Guest Table 2200L x 600D x 750H Including 25 MM Thick Post forming Top

4. Providing & Fixing Cum Display Shelf Rack

2100L x 600D x1200H

5. Providing and fixing ISI marked flush door shutters conforming to IS : 2202 (Part I) decorative type, finished with approved 1 mm thick laminate(door skin) on both faces of shutters. It also include the handles, lock, stoppers, catcher etc. 35 mm thick including ISI marked Stainless Steel butt hinges with necessary screws and hardware. Size 8' x 3.5'

6. Door Frame ( Chaukhat ) 100 x 50 with Polish Steam Beech / African Teak Or Equivalent Size 8' x 3.5'

7. Providing and Fixing Wooden Laminated Wall Panel 14 MM Thick Perforated Back with fleece and with Glass Wool Filling Back Sound Proof .9

Feature 3.18 to 3.22 (Finishing) Compliance

1. Finishing 'Painting of exposed surfaces with three or more coats of Acrylic Emulsion of paint including scraping, primer application, filling with putty etc. complete. Final coat of paint with smooth roller finish. No brush marks to be visible after painting. PAINT AS PER APPROVED SAMPLE

2. Providing and Laying POP Super Fine Quality on Exposed

Surface for Smooth Finish

3. Providing Chair Low Back Foam Cushion, Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

4. Providing Chair High Back Foam Cushion, Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

5. Providing and Fixing Roller Window Blainds MAC or Equivalent. Shade as per approved by client


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Feature 3.23 to 3.28 ( AC and Electrical Work ) Compliance

1. AC and Electrical Work

Providing and Fixing AC Cassette Unit In Training Room 3 Ton Include The Low Side Work Copper Piping, Drain Pipe, Stand Testing and Commissioning

2. Providing & Laying 1.5 mm wire with conduit pipe & switch Roma or equivalent.

3. Providing & Laying 2.5 mm wire with conduit pipe & switch - socket Roma or equivalent. 2 Nos on each Table

4. Providing & Laying 4 mm wire with conduit pipe & switch - socket Roma or equivalent.

5. Providing & Fixing Philips 2' x 2' LED - RC 370 or equivalent.

6. Providing & Fixing Philips Round 12 Watt LED or equivalent.

Feature 3.29 (Data Networking) Compliance

1. Data Networking

P/F of data networking points as per the requirement. It includes the wiring of all data points collectively terminated to the nearest server with numbering and punching. Full job.


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ANNEXURE A: COMPLIANCE WITH THE CODE OF INTEGRITY AND NO CONFLICT OF

INTEREST

Any person participating in a procurement process shall –

(a) Not offer any bribe, reward or gift or any material benefit either directly or indirectly in

exchange for an unfair advantage in procurement process or to otherwise influence the

procurement process;

(b) Not misrepresent or omit that misleads or attempts to mislead so as to obtain a financial

or other benefit or avoid an obligation;

(c) Not indulge in any collusion, Bid rigging or anti-competitive behaviour to impair the

transparency, fairness and progress of the procurement process;

(d) Not misuse any information shared between the procuring Entity and the Bidders with an

intent to gain unfair advantage in the procurement process;

(e) Not indulge in any coercion including impairing or harming or threatening to do the same,

directly or indirectly, to any party or to its property to influence the procurement process;

(f) not obstruct any investigation or audit of a procurement process;

(g) disclose conflict of interest, if any and

(h) disclose any previous transgressions with any Entity in India or any other country during

the last three years or any debarment by any other procuring entity.

Conflict of Interest:-

The Bidder participating in a bidding process must not have a Conflict of interest.

A conflict of Interest is considered to be a situation in which a party has interests that could

improperly influence that party’s performance of official duties or responsibilities,

contractual obligations, or compliance with applicable laws and regulations.

(i) A Bidder may be considered to be in Conflict of Interest with one or more parties in a

bidding process if, including but not limited to :

a. Have controlling partners/ shareholders in common; or

b. Receive or have received any direct or indirect subsidy from any of them; or

c. Have the same legal representative for purposes of the Bid ;or

d. Have a relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the Bid of

another Bidder, or influence the decisions of the Procuring Entity regarding the bidding

process; or

e. The Bidder participates in more than one Bid in a bidding process. Participation by a

Bidder in more than one Bid will result in the disqualification of all Bids in which the

Bidder is involved. However, this does not limit the inclusion of the same

subcontractor, not otherwise participating as a Bidder, in more than one Bid; or


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f. The Bidder or any or its affiliates participated as a consultant in the preparation of the

design or technical specifications of the Goods, Works or Services that are the subject

of the Bid; or

g. Bidder or any of its affiliates has been hired (or is proposed to be hired) by the

Procuring Entity as engineer-in-charge/ consultant for the contract.


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ANNEXURE B: DECLARATION BY THE BIDDER REGARDING QUALIFICATIONS

Declaration by the Bidder

In relation to my/our Bid submitted to …………………..for procurement of …………………… in

response to their Notice Inviting Bids No…………… Dated ……………. I/we hereby declare

under Section 7 of Rajasthan Transparency in Public Procurement Act, 2012, that :

1. I/we possess the necessary professional, technical, financial and managerial resources and

competence required by the Bidding Document issued by the Procuring Entity;

2. I/we have fulfilled my/our obligation to pay such of the taxes payable to the Union and the

State Government or any local authority as specified in the Bidding Document;

3. I/we are not insolvent, in receivership, bankrupt or being wound up, not have my/our affairs

administered by a court or a judicial officer, not have my/our business activities suspended

and not the subject of legal proceedings for any of the foregoing reasons;

4. I/we do not have, and our directors and officers not have, been convicted of any criminal

offence related to my/our professional conduct or the making of false statement or

misrepresentations as to my/our qualifications to enter into a procurement contract within a

period of three years preceding the commencement of this procurement process, or not have

been otherwise disqualified pursuant to debarment proceedings;

5. I/we do not have a conflict of interest as specified in the Act, Rules and the Bidding Document,

which materially affects fair competition.

Date: Signature of bidder

Place: Name:

Designation:

Address:


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ANNEXURE C : GRIEVANCE REDRESSAL DURING PROCUREMENT PROCESS

The designation and address of the First Appellate Authority is: DIG, Police, SCRB, Rajasthan

The designation and address of the Second Appellate Authority is: Director, SCRB, Rajasthan .

(1) Filling an appeal

If any Bidder or prospective bidder is aggrieved that any decision, action or omission of the

Procuring Entity is in contravention to the provisions of the Act or the Rules or the Guidelines

issued thereunder, he may file an appeal to First Appellate Authority, as specified in the

Bidding Document within a period of ten (10) days from the date of such decision or action,

omission, as the case may be, clearly giving the specific ground or grounds on which he feels

aggrieved:

Provided that after the declaration of a Bidder as successful the appeal may be filed only by

a Bidder who has participated in procurement proceedings.

Provided further that in case a Procuring Entity evaluates the Technical Bids before the

opening of the Financial Bids, an appeal related to the matter of Financial Bids may be filed

only by a Bidder whose Technical Bid is found to be acceptable.

(2) The officer to whom an appeal is filed under para (1) shall deal with the appeal as

expeditiously as possible and shall endeavour to dispose it of within thirty days from the date

of the appeal.

(3) If the officer designated under para (1) fails to dispose of the appeal filed within the period

specified in para (2), or if the Bidder or prospective bidder or the Procuring Entity is aggrieved

by the order passed by the First Appellate Authority, the Bidder or prospective bidder or the

Procuring Entity, as the case may be, may file a second appeal to Second Appellate Authority

specified in the Bidding Document in this behalf within fifteen days from the expiry of the

period specified in para (2) or of the date of receipt of the order passed by the First Appellate

Authority, as the case may be.

(4) Appeal not to lie in certain cases

No appeal shall lie against any decision of the Procuring Entity relating to the following

matters, namely: -

(a) Determination of need of procurement.

(b) Provisions limiting participation of Bidders in the Bid process.

(c) The decision of whether or not to enter into negotiations.

(d) Cancellation of a procurement process.

(e) Applicability of the provisions of confidentiality.

(5) Form of Appeal


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(a) An appeal under para (1) or (3) above shall be in the annexed Form along with as many

copies as there are respondents in the appeal.

(b) Every appeal shall be accompanied by an order appealed against, if any, affidavit

verifying the facts stated in the appeal and proof of payment of fee.

(c) Every appeal may be presented to First Appellate Authority or Second appellate Authority,

as the case may be, in person or through registered post or authorised representative.

(6) Fee for filing appeal

(a) Fee for first appeal shall be rupees two thousand five hundred and for second appeal

shall be rupees ten thousand, which shall be non-refundable.

(b) The fee shall be paid in the form of bank demand draft or banker’s cheque of a Scheduled

Bank in India payable in the name of Appellate Authority concerned.

(7) Procedure for disposal of appeal

(a) The First Appellate Authority or Second Appellate Authority, as the case may be, upon

filing of appeal, shall issue notice accompanied by copy of appeal, affidavit and

documents, if any, to the respondents and fix date of hearing.

(b) On the date fixed for hearing, the First Appellate Authority or Second Appellate Authority,

as the case may be, shall –

(i)hear all the parties to appeal present before him: and

(ii) peruse of inspect documents, relevant records or copies thereof relating to the

matter.

(c) After hearing the parties, perusal or inspection of documents and relevant records or

copies thereof relating to the matter, the Appellate Authority concerned shall pass an

order in writing and provide the copy of order to the parties to appeal free of cost.

(d) The order passed under sub-clause (c) above shall also be placed on the State Public

Procurement Portal.

Form No.1


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(See rule 83)

Memorandum of Appeal under the Rajasthan Transparency in Public Procurement

Act, 2012

Appeal No………..of…………..

Before the ………………………………..(First/ Second Appellate Authority)

1. Particulars of appellant :

(i) Name of the appellant:

(ii)Official address, if any:

(iii) Residential address:

2. Name and address of the respondent (s):

(i)

(ii)

(iii)

3. Number and date of the order appealed against

and name and designation of the officer/ authority

who passed the order (enclose copy), or a statement

of a decision, action or omission of the Procuring Entity

in contravention to the provisions of the Act by which

the appellant is aggrieved :

4. If the Appellant proposes to be represented

by a representative, the name and postal address

of the representative :

5. Number of affidavits and documents enclosed with the appeal :

6. Grounds of appeal:……………………………………………………...………………………….

…………………………………………………………………………………………………………

………………………………………………………………..........… (Supported by an affidavit)

7. Prayer

………………………………………………………………………………………………Place

………………………………………

Date …………………………………

Appellant’s Signature


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ANNEXURE D : ADDITIONAL CONDITIONS OF CONTRACT-

1. Correction of arithmetical errors

Provided that a Financial Bid is substantially responsive, the Procuring Entity will correct

arithmetical errors during evaluation of Financial Bids on the following basis:

i. If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price shall be

corrected, unless in the opinion of the Procuring Entity there is an obvious misplacement of

the decimal point in the unit price, in which case the total price as quoted shall govern and the

unit price shall be corrected.

ii. if there is an error in a total corresponding to the addition or subtraction of subtotals, the

subtotals shall prevail and the total shall be corrected; and

iii. if there is a discrepancy between words and figures, the amount in words shall prevail,

unless the amount expressed in words is related to an arithmetic error, in which case the

amount in figures shall prevail subject to (i) and (ii) above

If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors,

its Bid shall be disqualified and its Bid Security shall be forfeited or its Bid Securing Declaration

shall be executed.

2. Procuring Entity’s Right to Vary Quantities

(i) If the Procuring Entity does not procure any subject matter of procurement or procures

less than the quantity specified in the Bidding Document due to change in circumstances,

the Bidder shall not be entitled for any claim or compensation except otherwise provided

in the Conditions of Contract.

(ii) Repeat orders for extra items or additional quantities may be placed on the rates and

conditions given in the contract (if the original order was given after inviting open

competitive Bids). Delivery or completion period may also be proportionately increased.

The limits of repeat order shall be as under: -

a. 50% of the quantity of the individual items and 50% of the value of original contract in

case of works; and

b. 50% of the value of goods or services of the original contract.


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ANNEXURE-3: PRE-BID QUERIES FORMAT

{to be filled by bidder}

Name of the Company/Firm:

_____________________________________________________

_____________________________________________________

Bidding Document Fee Receipt No. ___________ Dated___________ for Rs.

_____________/-

Name of Person(s) Representing the Company/ Firm:

Name of Person Designation Email ID (s) Tel. Nos and Fax Nos.

Company/Firm Contacts:

Contact Person(s)

Address for Correspondence

Email ID (s) Tel. Nos and Fax Nos.

Query / Clarification Sought:

S. No. RFP Page No.

RFP Rule No.

Rule Details Query/ Suggestion/ Clarification

Note: - Queries must be strictly submitted only in the prescribed format (.XLS/ .XLSX/ .ODF).

Queries not submitted in the prescribed format will not be considered/ responded at all by the

procuring entity. Also, kindly attach the coloured scanned copy of the receipt towards the

submission of the bidding/ tender document fee.


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ANNEXURE-4: BIDDER’S AUTHORIZATION CERTIFICATE

{to be filled by the bidder}

To,

{Procuring entity},

______________________________,

______________________________,

I/ We {Name/ Designation} hereby declare/ certify that {Name/ Designation} is hereby authorized

to sign relevant documents on behalf of the company/ firm in dealing with NIB reference No.

______________________ dated _________. He/ She is also authorized to attend meetings &

submit technical & commercial information/ clarifications as may be required by you in the course

of processing the Bid. For the purpose of validation, his/ her verified signatures are as under.

Thanking you,

Name of the Bidder: - Verified Signature:

Authorised Signatory: -

Seal of the Organization: -

Date:

Place:


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ANNEXURE-5: CERTIFICATE OF CONFORMITY/ NO DEVIATION


To,

{Procuring Entity},

______________________________,

CERTIFICATE

This is to certify that, the specifications of Hardware & Software which I/ We have mentioned in

the Technical bid, and which I/ We shall supply if I/ We am/ are awarded with the work, are in

conformity with the minimum technical specifications of the bidding document and that there are

no deviations of any kind from the requirement specifications.

Also, I/ we have thoroughly read the bidding document and by signing this certificate, we hereby

submit our token of unconditional acceptance to all the terms & conditions of the bidding

document without any deviations and assumptions.

I/ We also certify that the price I/ we have quoted is inclusive of all the cost factors involved in

the end-to-end implementation and execution of the project, to meet the desired Standards set

out in the bidding Document.

Thanking you,

Name of the Bidder: -



Date:

Place:


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ANNEXURE-6: DECLARATION BY BIDDER

{to signed by selected bidder}

I/ We declare that I am/we are bonafide/ Manufacturers/ Whole Sellers/ Sole distributor/

Authorised dealer/ dealers/ sole selling/ Marketing agent in the goods/ stores/ equipment for

which I/ We have quoted.

If this declaration is found to be incorrect then without prejudice to any other action that may be

taken, my/ our security may be forfeited in full and the bid, if any, to the extent accepted may be

cancelled.

Name of the Bidder: -



Date:

Place:


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ANNEXURE-7: MANUFACTURER’S AUTHORIZATION FORM (MAF)

{to be filled by the OEMs}

(Indicative Format)

To,

{Procuring Entity},

______________________________,

Subject: Issue of the Manufacturer’s Authorisation Form (MAF)

Reference: NIB/ RFP Ref. No. _____________________ dated ________

Sir,

We {name and address of the OEM} who are established and reputed original equipment

manufacturers (OEMs) having factories at {addresses of manufacturing location} do hereby

authorize {M/s __________________________} who is our {Distributor/ Channel Partner/

Retailer/ Others <please specify>} to bid, negotiate and conclude the contract with you

against the aforementioned reference for the following Hardware/ Software/ other items

manufactured by us: -

{OEM will mention the details of all the proposed product(s) with their make/

model.}

We undertake to provide OEM Warranty for the offered Hardware/ Software/ other items, as

mentioned above.

We hereby confirm that the offered Hardware/ Software/ other items are as per specification

mentioned in the RFP.

We hereby confirm that the offered Hardware/ Software/ other itemsis not likely to be declared

as End-of-Sale within next 3 months from the date of bid submission.

We hereby confirm that the offered Hardware/ Software/ other itemsis not likely to be declared

as End-of-Service/ Support within next 5 years from the date of bid submission.]

Yours faithfully,

For and on behalf of M/s (Name of the manufacturer)

(Authorized Signatory)


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Name,

Designation &

Contact No.:

Address: ___________________________________

Seal:


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ANNEXURE-8: UNDERTAKING ON AUTHENTICITY OF COMPUTER EQUIPMENTS

{To be filled by the bidder(On Rs. 100/- Non-judicial stamp paper)}

To,

{Procuring Entity},

______________________________,

Reference: NIBNo. : ___________________________________ Dated: __________

This has reference to the items being supplied/quoted to you vide bid ref. no. ___________ dated

___________.

We hereby undertake that all the components/parts/assembly/ software used in the equipment

shall be genuine, original and new components /parts/assembly/software from respective OEMs

of the products and that no refurbished/duplicate/ second hand components/ parts/ assembly/

software are being used or shall be used. In respect of licensed operating system, we undertake

that the same shall be supplied along with the authorized license certificate with our name/logo.

Also, that it shall be sourced from the authorized source for use in India.

In case, we are found not complying with above at the time of delivery or during installation, for

the equipment already billed, we agree to take back the equipment already supplied at our cost

and return any amount paid to us by you in this regard and that you will have the right to forfeit

our Bid Security/ PSD for this bid or debar/ black list us or take suitable action against us.

Authorized Signatory

Name:

Designation:


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ANNEXURE-9: COMPONENTS OFFERED – BOM


Please fill the following BOM for all the offered components.

S.No. Product Details

(Only one make and model)

Detailed

Technical

Specification

Reference**

OEM Details

(Name, Address, E-Mail,

Mobile Nos.)

1. {Item No. xx}

2. {Item No. xx}

3. {Item No. xx}

** Please attach Technical specifications compliance sheet (only on OEM’s letter-head) and

provide reference number in this column. (Deviations, if any, should be appropriately mentioned

& highlighted in the compliance/ deviation column of the respective table as provided in

Annexure-2: Technical Specifications of this bidding document)


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ANNEXURE-10: FINANCIAL BID COVER LETTER &FORMAT

{to be submitted by the bidder on his Letter head}

To,

{Procuring Entity},

______________________________,

Reference: NIB No. :___________________________________ Dated:__________

Dear Sir,

We, the undersigned bidder, Having read & examined in detail, the Bidding Document, thereceipt

of which is hereby duly acknowledged, I/ we, the undersigned, offer to supply/ work asmentioned

in the Scope of the work, Bill of Material, Technical specifications, Service LevelStandards& in

conformity with the said bidding document for the same.

I / We undertake that the prices are in conformity with the specifications prescribed. The quote/

price are inclusive of all cost likely to be incurred for executing this work. The prices are inclusiveof

all type of govt. taxes/duties.

I / We undertake, if our bid is accepted, to deliver the goods in accordance with the

deliveryschedule specified in the schedule of Requirements.

I/ We hereby declare that in case the contract is awarded to us, we shall submit the Performance

Security Deposit (PSD) and SLA Bank Guarantee (SBG) as prescribed in the bidding document.

I / We agree to abide by this bid for bid validity period and it shall remain binding upon us and

may be accepted at any time before theexpiry of that period.

Until a formal contract is prepared and executed, this bid, together with your written

acceptancethereof and your notification of award shall constitute a binding Contract between us.

I/ We hereby declare that our bid is made in good faith, without collusion or fraud and

theinformation contained in the bid is true and correct to the best of our knowledge and belief.

We understand that you are not bound to accept the lowest or any bid you may receive.

We agree to all the terms & conditions as mentioned in the bidding document and submit that

we have not submitted any deviations in this regard.

Date:

Authorized Signatory:

Name:

Designation:

FINANCIAL BID FORMATS

FINANCIAL BID FORMAT (Itemwise)

{to be submitted by the bidder only in BoQ format (.XLS) available at e-Procurement portal for the item they are quoting}

S.

No Item Description

Qty in

man-

months

Units

Unit Price of

Man-month

(In Rs.)

(Exclusive of all

taxes)

Applicable

GST

(in %)

GST Amount

on unit price

(in Rs)

Unit Price of

Man-month

(In Rs.)

(Inclusive of

GST)

Total Amount In Rs.

(Inclusive of GST)

1 2 3 4 5 6 7 8=(5+7) 9=(3*8)

1. Support Engineer 12 Nos.

2. Content Developer 12 Nos

Total in Figures

Total in Words Rupees only


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S.

No. Item Description Qty Units

Unit Price

(In Rs.)

(Exclusive of

all taxes)

Applicable

GST

(in %)

GST

Amount

(in Rs.)

Unit Price

(In Rs.)

(Inclusive of

GST)

Total Amount In

Rs. (Inclusive of

GST)

1 2 3 4 5 6 7 8=(5+7) 9=(3*8)

1. Digital Podium with Desktop

1 Nos.

2. Speaker 6 Nos.

3. LFD 85 inch 1 Nos.

4. Media server 1 Nos.

5. 10 kva ups 1 Nos.

6. Cat 6a cable roll (305m) 4 Nos.

7. IO box 60 Nos.

8. 24 Port patch panel 4 Nos.

9. Cat 6a patch cord 150 Nos.

10. Network printer MFP 1 Nos.

11. IP camera 1 Nos.

12. Wifi AP 2 Nos.

13. Switch Ethernet, 1Gbps x 48 Port (All copper)

2 Nos.


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14. UTM 1 Nos.

15. Rack Standard 9U with PDU, Fan and accessories

2 Nos.

16. PC, i7,16 GB RAM, 2 TB HDD All in one

30 Nos.

17. PC i7, 16 GB RAM, 2 TB HDD with 21" monitor

5 Nos.

18. Visualizer 1 Nos.

19. CDR Analysis 20 Nos.

20.

Disk Forensics, Remote System Forensics, Live Forensic, Network Forensic, Memory Forensic, Web Browser Analysis Tool and registry Forensic Tool (Academic License for 20 Users)

1 Nos.

21.

Mobile Extraction Analysis kit along with GPS device support (1) and Mobile Forensic Image & Report reader Tool (30 users)

1 Nos.

22.

Enterprise Analytical Solution with Server and case management software

1 Nos.

23. Write Blockers (SATA/IDE)

20 Nos.

24. Pen Drives 30 Nos.


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25. Card Readers 5 Nos.

26. Smart Phones 2 Nos.

27. Hard Disk 10 Nos.

28. Social Media Analysis Tool 1 Nos.

29. Disk Imaging and Driver Wiper Tool

5 Nos.

30. Password Recovery tool 1 Nos.

31. Video Forensics & CCTV Analysis

1 Nos.

32. Digital Evidence Seizure Kit

1 Nos.

33.

'Dismantling of existing window grills and repair with cement mortar. Including removal and throwing of debris as per direction of engineer in charge/ nearest dump yard. Should also cover Water proof, air conditioner, modifying windows

1 Nos.

34.

Providing & laying Full brick work as per specification with locally available first class bricks having crushing strength not less than 75 Kg./Cm2 laid in cement mortar 1:4 (1 cement : 4 coarse sand). 9"

1 Nos.


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35.

P/ Making raised step platform in training room with brick as per drawing/ required height, to be filled with light weight material (i.e) Ash Brick/ Khangar. Up to 50 - 75 mm thick P.C.C finished with neat cement slurry to get smooth surface, completed in all respect.

120 Nos.

36.

'Dismantling of existing Kota Flooring in Forensic room cost Including removal and throwing of debris as per direction of engineer in charge/ nearest dump yard.

1150 Nos.

37.

Providing and laying cement concrete flooring upto 40mm thk.M-15, C.M. laid to zero level in Forensic Room

1 LS

38.

VITRIFIED FLOORING: Providing and fixing 600 x 600 mm Vitrified tile flooring laid over cement mortar 1:4 (1 cement: 4 coarse sand) of average thickness of 10-25mm including providing and applying Grey cement slurry at 4.4 kg/sq.m and finishing the joints with chemical grouting and matching colour pigment of approved make and colour. All the joints to be filled with white cement

1 sft


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wherever it is not specified and cleaned complete. All as per size and design indicated in the drawings and as specified and as per the pattern given by the Architects including colour cement float joints in matching shade. Rate should be inclusive of all additional costs such as transportation, loading, unloading and protection till handing over etc

39.

'P/L BLACK VOLVO/ JET BLACK GRANITE in Door/ Window jambing, as per the approved shade to be laid in C.M 1:4, using grey cement at the base and joints. Care to be taken that all joints are continuous. NO BREAK JOINTS OR SPACERS. Rate including pointing with grout or white cement of same colour and edge polish of exposed edges of granite.Measurment Area Less Than 1' Will Measure 1

255 sft

40.

Stone edged polishing of Window/Door jamb with Diamond Polish Finish. Complete in all respect as instruction of engineer.

480 sft

41. Providing & fixing Toughened Glass in

210 rft


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Window following spec 12 mmm thick clear Toughened glass Saint gobain / Modi / AIS fixed into the groove at all side in windows. 3mm gap (tolerance) to be left to accommodate glass expansion, gap to be sealed with GE extra clear silicon. At the all level. All edges to be made water-tight & sealed using GE extra clear silicon sealant or equivalent sealing material. Contractor to guarantee zero water leakage/seepage.

42.

Providing & Fixing Gypsum Board false ceiling up to any height above floor level 12.5 Gypsum Board Saint Gobind Fixing over GI Frame GI Channel at 600 Gape Appr. All The joint and Bo

252 rft

43. Providing and Fixing / making cove in false ceiling

126 sft

44.

Providing and Fixing Grid False Ceiling 600 x 600



698 rft


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45.

Providing Training Table 750 L x 750 D x 750 H Including 25 MM Thick MDF Post forming Top With Electrical Top up Box , Key Board Tray & Cable Manger and MS Powder Coated Base

30 sft

46. Providing Trainer Wooden Laminate Finish Lectern

600 L x 600 D x 1200 H

1 Nos.

47.

Providing Guest Table 2200L x 600D x 750H Including 25 MM Thick Post forming Top

1

Nos.

48. Providing & Fixing Cum Display Shelf Rack 2100L x 600D x1200H

4 Nos.

49.

Providing and fixing ISI marked flush door shutters conforming to IS: 2202 (Part I) decorative type, finished with approved 1 mm thick laminate (door skin) on both faces of shutters. It also include the handles, lock, stoppers, catcher etc. 35 mm thick including ISI marked Stainless Steel butt hinges with necessary screws and hardware. Size 8' x 3.5'

2

Nos.

50.

Door Frame ( Chaukhat ) 100 x 50 with Polish Steam Beech / African Teak Or Equivalent Size 8' x 3.5'

2 Nos.

51. Providing and Fixing Wooden Laminated Wall

995 sft


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Panel 14 MM Thick Perforated Back with fleece and with Glass Wool Filling Back Sound Proof .9

52.

'Painting of exposed surfaces with three or more coats of Acrylic Emulsion of paint including scraping, primer application, filling with putty etc. complete. Final coat of paint with smooth roller finish. No brush marks to be visible after painting. PAINT AS PER APPROVED SAMPLE

550 sft

53.

Providing and Laying POP Super Fine Quality on Exposed Surface for Smooth Finish

550 Nos

54.

Providing Chair Low Back Foam Cushion , Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

34 Nos

55.

Providing Chair High Back Foam Cushion , Flexible Meshed back, Adjustable Hight lift and Nylon Coaster

1 sft

56.

Providing and Fixing Roller Window Blainds MAC or Equivalent. Shade as per approved by client

215 Nos

57. Providing and Fixing AC Cassette Unit In Training Room 3 Ton Include The

3 Nos


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Low Side Work Copper Piping, Drain Pipe, Stand Testing and Commissioning

58.

Providing & Laying 1.5 mm wire with conduit pipe & switch Roma or equivalent.

30 Nos

59.

Providing & Laying 2.5 mm wire with conduit pipe & switch - socket Roma or equivalent. 2 Nos on each Table

70 Nos

60.

Providing & Laying 4 mm wire with conduit pipe & switch - socket Roma or equivalent.

5 Nos

61. Providing & Fixing Philips 2' x 2' LED - RC 370 or equivalent.

20 Nos

62. Providing & Fixing Philips Round 12 Watt LED or equivalent.

120 Nos

63.

P/F of data networking points as per the requirement. It includes the wiring of all data points collectively terminated to the nearest server with numbering and punching. Full job

1 Nos

Total in Figures

Total in Words Rupees only

ANNEXURE-11: BANK GUARANTEE FORMAT

{to be submitted by the bidder’s bank only if bank guarantee submission is allowed in this bidding

document}

BANK GUARANTEE FORMAT – BID SECURITY

(To be stamped in accordance with Stamp Act and to be issued by a Nationalised/ Scheduled

bank having its branch at Jaipur and payable at par at Jaipur, Rajasthan)

To,

The Director State Crime Record Bureau,

Police Headquarters, Lal Kothi

Jaipur-302005 (Raj).

Sir,

1. In accordance with your Notice Inviting Bid for <please specify the project title> vide NIB

reference no. <please specify> M/s. …………………………….. (Name & full address of the

firm) (Hereinafter called the “Bidder”) hereby submits the Bank Guarantee to participate in

the said procurement/ bidding process as mentioned in the bidding document.

It is a condition in the bidding documents that the Bidder has to deposit Bid Security

amounting to <Rs. ______________ (Rupees <in words>)> in respect to the NIB Ref. No.

_______________ dated _________ issued by Director General of Police, Police

Headquarters, Lal Kothi, Jaipur, Rajasthan (hereinafter referred to as “Rajasthan Police”) by

a Bank Guarantee from a Nationalised Bank/ Scheduled Commercial Bank having its branch

at Jaipur irrevocable and operative till the bid validity date (i.e. <please specify> days from

the date of submission of bid). It may be extended if required in concurrence with the bid

validity.

And whereas the Bidder desires to furnish a Bank Guarantee for a sum of <Rs.

______________ (Rupees <in words>)> to the Rajasthan Police as Bid Security money

deposit.


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2. Now, therefore, we the ……………………………….…… (Bank), a body corporate constituted

under the Banking Companies (Acquisition and Transfer of Undertaking) Act. 1969 (delete, if

not applicable) and branch Office at…………………... (Hereinafter referred to as the

Guarantor) do hereby undertake and agree to pay forthwith on demand in writing by the

Rajasthan Police of the said guaranteed amount without any demur, reservation or recourse.

3. We, the aforesaid bank, further agree that the Rajasthan Police shall be the sole judge of and

as to whether the Bidder has committed any breach or breaches of any of the terms costs,

charges and expenses caused to or suffered by or that may be caused to or suffered by the

Rajasthan Police on account thereof to the extent of the Bid Security Money required to be

deposited by the Bidder in respect of the said bidding document and the decision of the

Rajasthan Police that the Bidder has committed such breach or breaches and as to the

amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by

or that may be caused to or suffered by the Rajasthan Police shall be final and binding on us.

4. We, the said Bank further agree that the Guarantee herein contained shall remain in full force

and effect until it is released by the Rajasthan Police and it is further declared that it shall not

be necessary for the Rajasthan Police to proceed against the Bidder before proceeding

against the Bank and the Guarantee herein contained shall be invoked against the Bank,

notwithstanding any security which the Rajasthan Police may have obtained or shall be

obtained from the Bidder at any time when proceedings are taken against the Bank for

whatever amount that may be outstanding or unrealized under the Guarantee.

5. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex,

fax, registered post or other electronic media to our address, as aforesaid and if sent by post,

it shall be deemed to have been given to us after the expiry of 48 hours when the same has

been posted.

6. If it is necessary to extend this guarantee on account of any reason whatsoever, we undertake

to extend the period of this guarantee on the request of our constituent under intimation to

you.

7. The right of the Rajasthan Police to recover the said amount of <Rs. ______________

(Rupees <in words>)> from us in manner aforesaid will not be precluded/ affected, even if,

disputes have been raised by the said M/s. ……….………………(Bidder) and/ or dispute or

disputes are pending before any court, authority, officer, tribunal, arbitrator(s) etc..

8. Notwithstanding anything stated above, our liability under this guarantee shall be restricted

to <Rs. ______________ (Rupees <in words>)> and our guarantee shall remain in force till


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bid validity period i.e. <please specify> days from the last date of bid submission and unless

a demand or claim under the guarantee is made on us in writing within three months after the

Bid validity date, all your rights under the guarantee shall be forfeited and we shall be relieved

and discharged from all liability thereunder.

9. This guarantee shall be governed by and construed in accordance with the Indian Laws and

we hereby submit to the exclusive jurisdiction of courts of Justice in India for the purpose of

any suit or action or other proceedings arising out of this guarantee or the subject matter

hereof brought by you may not be enforced in or by such count.

10. We hereby confirm that we have the power/s to issue this Guarantee in your favor under the

Memorandum and Articles of Association/ Constitution of our bank and the undersigned is/are

the recipient of authority by express delegation of power/s and has/have full power/s to

execute this guarantee under the Power of Attorney issued by the bank in your favour.

Date ………………… (Signature) ……………………………………….

Place ………………… (Printed Name) ………………………………….

(Designation) ……………………………………

(Bank’s common seal) ………………………….

In presence of:

WTTNESS (with full name, designation, address & official seal, if any)

(1) ………………………………………

………………………………………

(2) ………………………………………

………………………………………

Bank Details

Name & address of Bank:

Name of contact person of Bank:

Contact telephone number:

GUIDELINES FOR SUBMISSION OF BANK GUARANTEE

The Bank Guarantee shall fulfil the following conditions in the absence of which they cannot be

considered valid: -


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1. Bank Guarantee shall be executed on non- judicial stamp paper of applicable value

purchased in the name of the bank.

2. Two persons should sign as witnesses mentioning their full name, designation, address and

office seal (if any).

3. The Executor (Bank Authorities) may mention the power of attorney No. and date of execution

in his/ her favour authorizing him/ her to sign the document. The Power of Attorney to be

witnessed by two persons mentioning their full name and address.

4. The Bank Guarantee should be executed by a Nationalised Bank/ Scheduled Commercial

Bank only.

5. Non – Judicial stamp paper shall be used within 6 months from the date of Purchase of the

same. Bank Guarantee executed on the non-judicial stamp paper after 6 (six) months of the

purchase of such stamp paper shall be treated as non-valid.

6. The contents of Bank Guarantee shall be strictly as per format prescribed by Rajasthan

Police.

7. Each page of Bank Guarantee shall bear signature and seal of the Bank and B.G. number.

8. All corrections, deletions etc. in the Bank Guarantee should be authenticated by signature of

Bank Officials signing the Bank Guarantee.

9. Bank should separately send through registered post/courier a certified copy of Bank

Guarantee, mentioning Bid reference, Bid title and bidder name, directly to the Purchaser at

the following address:


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BANK GUARANTEE FORMAT – PERFORMANCE BANK GUARANTEE (PBG) to be

submitted as Performance Secuirty Deposit / SLA BANK GUARANTEE (SBG) to be

submitted for SLA.

(To be submitted both separately by the bidder)

(To be stamped in accordance with Stamp Act and on a Stamp Paper purchased from Rajasthan

State only and to be issued by a Nationalised/ Scheduled bank having its branch at Jaipur and

payable at par at Jaipur, Rajasthan)

To,

The Director State Crime Record Bureau,

Police Headquarters, Lal Kothi

Jaipur-302005 (Raj).

1. In consideration of the Procuring Entity (hereinafter called "Rajasthan Police") having agreed

to exempt M/s..........................(hereinafter called "the said Contractor(s)" from the demand,

under the terms and conditions of an Supply order

No...................................dated.....................made between the Rajasthan Police and

......................................... (Contractor) for the work.................................. of Security Deposit

for the due fulfilment by the said Contractor (s) of the terms and conditions contained in the

said supply order, on production of a Bank Guarantee for

Rs...................(Rupees......................................................... only), we ...................(indicate

the name of the Bank), (hereinafter referred to as "the Bank") at the request of

..................Contractor(s) do hereby undertake to pay to the Rajasthan Policean amount not

exceeding Rs...................(Rupees..................................only) on demand.

2. We................. (Indicate the name of Bank), do hereby undertake to pay Rs....................

(Rupees............................only), the amounts due and payable under this guarantee without

any demur or delay, merely on a demand from the Rajasthan Police. Any such demand made

on the bank by the Rajasthan Policeshall be conclusive as regards the amount due and

payable by the Bank under this guarantee. The Bank Guarantee shall be completely at the

disposal of the Rajasthan PoliceandWe....................... (Indicate the name of Bank), bound

ourselves with all directions given by Rajasthan Policeregarding this Bank Guarantee.

However, our liability under this guarantee shall be restricted to an amount not exceeding

Rs...................... (Rupees....................only).

3. We.......................(indicate the name of Bank), undertake to pay to the Rajasthan Policeany

money so demanded notwithstanding any dispute or disputes raised by the contractor(s) in

any suit or proceeding pending before any Court or Tribunal or Arbitrator etc. relating thereto,

our liability under these presents being absolute, unequivocal and unconditional.


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4. We.....................(indicate the name of Bank) further agree that the performance guarantee

herein contained shall remain in full force and effective up to <DATE> and that it shall continue

to be enforceable for above specified period till all the dues of Rajasthan Policeunder or by

virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till

the Rajasthan Policecertifies that the terms and conditions of the said Agreement have been

fully and properly carried out by the said Contractor(s) and accordingly discharges this

guarantee.

5. We ...........................(indicate the name of Bank) further agree with the Rajasthan Policethat

the Rajasthan Policeshall have the fullest liberty without our consent and without affecting in

any manner our obligations hereunder to vary any of the terms and conditions of the said

supply orderor to extend time of performance by the said Contractor(s) from time to time or to

postpone for any time or from time to time any of the powers exercisable by the Rajasthan

Policeagainst the said Contractor(s) and to forbear or enforce any of the terms and conditions

relating to the said supply orderand we shall not be relieved from our liability by reason of any

such variation, or extension being granted to the said Contractor(s) or for any forbearance,

act or omission on the part of the Rajasthan Policeor any indulgence by the Rajasthan Policeto

the said Contractor(s) or by any such matter or thing whatsoever which would but for this

provision, have effect of so relieving us.

6. The liability of............................. (indicate the name of Bank), under this guarantee will not be

discharged due to the change in the constitution of the Bank or the contractor(s).

7. We.............................. (indicate the name of Bank), lastly undertake not to revoke this

guarantee except with the previous consent of the Rajasthan Policein writing.

8. This performance Guarantee shall remain valid and in full effect, until it is decided to be

discharged by the Rajasthan Police. Notwithstanding anything mentioned above, our liability

against this guarantee is restricted to Rs........................... (Rupees..............................only).

9. It shall not be necessary for the Rajasthan Policeto proceed against the contractor before

proceeding against the Bank and the guarantee herein contained shall be enforceable against

the Bank notwithstanding any security which the Rajasthan Policemay have obtained or obtain

from the contractor.

10. We.............................. (indicate the name of Bank) verify that we have a branch at Jaipur,

Rajasthan. We undertake that this Bank Guarantee shall be payable at any of its branch at

Jaipur, Rajasthan. If the last day of expiry of Bank Guarantee happens to be a holiday of the

Bank, the Bank Guarantee shall expire on the close of the next working day.

11. We hereby confirm that we have the power(s) to issue this guarantee in your favour under the

memorandum and articles of Association/constitution of our bank and the undersigned is/are

the recipient of authority by express delegation of power(s) and has/have full power(s) to

execute this guarantee for the power of attorney issued by the bank.


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Dated..........................day of....................For and on behalf of the <Bank> (indicate the Bank)

Signature

(Name & Designation)

Bank's Seal

The above performance Guarantee is accepted by the Rajasthan Police

For and on behalf of the Rajasthan Police

Signature

(Name & Designation)


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ANNEXURE-12: DRAFT AGREEMENT FORMAT

{to be mutually signed by selected bidder and procuring entity}

This Contract is made and entered into on this ______day of ________, 2019 by and between

Rajasthan Police through State Crime Records Bureau, Rajasthan, having its office at 7th floor,

Police Headquarters, lal Kothi, Jaipur-302015, Rajasthan (herein after referred to as Purchaser/

Rajasthan Police) which term or expression, unless excluded by or repugnant to the subject or

context, shall include his successors in office and assignees on ONE PART

And

M/s__________________, a company registered under _______________ with its registered

office at _____________________ (herein after referred as the “Successful Bidder/ Supplier”)

which term or expression, unless excluded by or repugnant to the subject or context, shall include

his successors in office and assignees on the OTHER PART.

Whereas,

Purchaser is desirous of appointing an agency for <project title>as per the Scope of Work and

Terms and Conditions as set forth in the RFP document dated _________ of <NIB No

_________________>.

And whereas

The supplier represents that it has the necessary experience for carrying out the overall work as

referred to herein and has submitted a bid and subsequent clarifications for providing the required

services against said NIB and RFP document issued in this regard, in accordance with the terms

and conditions set forth herein and any other reasonable requirements of the Purchaser from

time to time.

And whereas

Purchaser has accepted the bid of supplier and has placed the Supply order vide Letter No.

__________________dated _______, on which M/s__________ has given their acceptance

vide their Letter No._____________ dated ____________.

And whereas

The supplier has deposited a sum of Rs. ________________/- (Rupees _________________)

in the form of __________________ ref no. _________________ dated ______________ of


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____________ Bank and valid up to _____________ as security deposit for the due performance

of the contract.

Now it is hereby agreed to by and between both the parties as under: -

1. The NIB Ref. No. ____________________________ dated ___________ and RFP

document dated _________ issued by Rajasthan Police along with its enclosures/ annexures,

wherever applicable, are deemed to be taken as part of this contract and are binding on both

the parties executing this contract.

2. In consideration of the payment to be made by Rajasthan Police to supplier at the rates set

forth in the supply order no. ____________________ dated_________ will duly supply the

said articles set forth in “Annexure-I: Bill of Material” thereof and provide related services in

the manner set forth in the RFP, along with its enclosures/ annexures and Technical Bid along

with subsequent clarifications submitted by supplier.

3. The Rajasthan Police do hereby agree that if supplier shall duly supply the said articles and

provide related services in the manner aforesaid observe and keep the said terms and

conditions of the RFP and Contract, the Rajasthan Policewillpay or cause to be paid to

supplier, at the time and the manner set forth in the said conditions of the RFP, the amount

payable for each and every project milestone & deliverable. The mode of Payment will be as

specified in the RFP document.

4. The timelines for the prescribed Scope of Work, requirement of services and deployment of

technical resources shall be effected from the date of supply order i.e. ____________ and

completed by supplier within the period as specified in the RFP document.

5. In case of extension in the delivery and/ or installation period/ completion period with

liquidated damages, the recovery shall be made on the basis of following percentages of value

of stores/ works which supplier has failed to supply/ install/ complete: -

a) Delay up to one fourth period of the prescribed delivery period, successful

installation & completion of work

2.5%

b) Delay exceeding one fourth but not exceeding half of the prescribed delivery

period, successful installation & completion of work.

5.0%

c) Delay exceeding half but not exceeding three fourth of the prescribed

delivery period, successful installation & completion of work.

7.5%

d) Delay exceeding three fourth of the prescribed delivery period, successful

installation & completion of work.

10.0%

Note:

i. Fraction of a day in reckoning period of delay in supplies/ maintenance services shall

be eliminated if it is less than half a day.

ii. The maximum amount of agreed liquidated damages shall be 10%.


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iii. If supplier requires an extension of time in completion of contractual supply on account

of occurrence of any hindrances, he shall apply in writing to the authority which had

placed the supply order, for the same immediately on occurrence of the hindrance but

not after the stipulated date of completion of supply.

iv. Delivery period may be extended with or without liquidated damages if the delay in the

supply of goods in on account of hindrances beyond the control of supplier.

6. All disputes arising out of this agreement and all questions relating to the interpretation of this

agreement shall be decided as per the procedure mentioned in the RFP document.

In witness whereof the parties have caused this contract to be executed by their Authorized

Signatories on this _____day of _______________, 2019.

Signed By: Signed By:

()

Designation:,

Company:

(Authorized Signatory)

DIG, Police, SCRB, Rajasthan

In the presence of:

In the presence of:

()

Designation:

Company:

()

Designation:


( )

Designation:

Company:

()

Designation:



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ANNEXURE-13: Geographical Coverage

The table below highlights total client locations which are to be considered for Supply &

Installation of Cyber tools &IT/ Non-IT Infrastructure for Cyber Forensic Lab cum Training centre under

CCPWCat Rajasthan Police Academy ,Jaipur:

Type of Office Number of Offices

RPA, Nehru Nagar, Jaipur 302 016 1

Total 1

ANNEXURE-14: List of Locations

The table below highlights total client locations which are to be considered for Supply &

Installation of Cyber tools &IT/ Non-IT Infrastructure for Cyber Forensic Lab cum Training centre under

CCPWC at Rajasthan Police Academy ,Jaipur.

Type of Office Number of Offices

Type of Office 1

RPA, Nehru Nagar, Jaipur 302 016 1