2009 fims / re workshop doe o 430.1b, real property asset management - update monja vadnais, p.e....

2009FIMS / RE Workshop

DOE O 430.1B, Real Property Asset Management - Update

Monja Vadnais, P.E.Facilities Engineer

Office of Engineering and Construction Management

U. S. Department of Energy


O 430.1B, Real Property Asset Management AKA - RPAM

Objective – “Establish a corporate, holistic, and performance based approach to real property life-cycle asset management that links real property asset planning, programming, budgeting, and evaluation to program mission projections and performance outcomes.”

Last full update – 24 Sept 03 Minor change in 08 Feb 09 – amended the overhead

funding requirement for institutional general plant projects.

June 2, 2009 Memphis, TN 2


Why Update DOE O 430.1B Now? DOE Order 430.1B has complied with:

Legislative underpinning 41 CFR 101 and 41 CFR 102 “Federal Real Property

Regulations”

DOE Policy 430.1, “Land and Facility Use Policy”

New requirements since last updated … Executive Order 13327 “Federal Real Property Asset

Management”

Executive Order 13423 “ Strengthening Federal Environmental, Energy and Transportation Management”

GAO, High Risk Series – “Federal Real Property” Excess property; poor condition; inaccurate facility data



How Does E.O. 13327 Impact RPAM ? “Federal Real Property Asset Management”

“… to promote the efficient and economical use of Federal real property resources in accordance with their value as national assets and in the best interests of the Nation …”

Established the Federal Real Property Council Updated/created performance measures and definitions:

“Mission Dependency” “Operating Cost” “Sustainability Index” “Asset Condition Index” “Utilization Index”


E.O. 13327

“… to promote

the efficient and

economical use

of Federal real

property

resources in

accordance with

their value as

national assets

and in the best

interests of the

Nation …”


How Does E.O. 13327 Impact RPAM ? (Cont.) Established the Senior Real Property Officer Improved handling of system obsolescence with

respect to condition reporting Added Sustainment Modeling as another tool for

calculating maintenance requirements Allowed for next generation of tools:

Mission Readiness Facility Quality etc.



How Does E.O. 13423 Impact RPAM? “Strengthening Federal Environmental, Energy

and Transportation Management” Establish alignment with DOE O 430.2:

Sustainability and “greening” in real property maintenance and operations

Energy and water conservation Recycled content in building materials Commissioning and retro-commissioning Integrated design within the life cycle of

real property Life cycle cost expectations for operations

and maintenance decisions


Did you know…Buildings:

• Emit over 50% of all green house gasses!•Consume 48% of all energy!•Use 76% of the electricity!


Directives Review Board (DRB)

DRB approved RPAM update: 10 Mar 09 Compliance revisions but NOT complete overhaul Limited to:

Implement Executive Orders, DOE Orders, and CFR References

Incorporate Sustainability and Energy requirements not already addressed in other DOE Orders

Update the Ten Year Site Plan to include Sustainability Update Performance Goals and Measures FIMS Validation Requirements Program Comments as applicable to E.O. and DOE

Orders



RPAM - What Has Changed?

Specifically identifies Executive Orders, Federal Regulations, DOE Policies, and DOE Orders that are being implemented and supported.

Applicability: Per the DOE Order 251.1C, “Departmental Directives

Program”, updated requirements regarding NNSA

Requirements: “Acquisitions, sustainment, recapitalization, and disposal

must be balanced to ensure real property assets are available, utilized and maintained in a suitable condition to stimulate the economy, protect people, the environment and accomplish DOE missions, including cost effective deactivation and decommissioning.”



Ten Year Site Plans - What Has Changed? Ten Year Site Plans (TYSP):

Provide an assessment of the progress toward the high performance goals identified in E.O. 13423

Include lease information as part of the prioritized real property projects and activities

At sites with multiple PSOs, the TYSP will be coordinated with all PSOs

Identify the process for prioritizing investment decisions Disposition Plans – Closure Plans



Real Estate - What Has Changed? Real Estate:

Real Estate Specialists shall be certified The results of the utilization survey process are to be

reported in the TYSP “Until such time as elimination of excess real property is

accomplished, the responsible LPSO/CSO shall also plan for, fund, and implement surveillance and maintenance and associated infrastructure support activities as well as final disposition.”

Specifically identifies the different regulations and orders that apply to excess property at defense nuclear sites and non-nuclear sites.



Acquisition - What Has Changed? Acquisition:

All acquisition shall be sustainable to the extent economical and practical

A new facility constructed under GPP authority, like any other new construction project, requires appropriate real estate instruments and reporting.

Deeds Permits



Maintenance - What Has Changed? Maintenance:

Now “Sustainability, Integrated Design, Sustainment and Recapitalization”

Sustainable materials and integrated design to be used Shutdown facilities must be maintained in a safe and

stable condition The maintenance program will include cost accounting to

budget and track maintenance expenditures at the asset level

Assets to be identified in FIMS as Mission Critical Mission Dependent Not-Mission Dependent



Disposition & LTS - What Has Changed? Disposition & Long Term Stewardship (LTS):

Section updated to current requirements and practice LPSOs/CSOs must annually identify project/program

mission terminations to site/field managers OECM will screen all unneeded real property to

determine if excess A mutually approved Agreement is required to transfer

an Asset between Program Offices Transfers to be consistent with the budget cycle unless

otherwise agreed Until transfer is complete, the responsible Program Office

is required to maintain the asset in a safe condition and not incur additional disposition costs

Criteria for facilities, materials, and waste to be transferred to Environmental Management are identified



Performance Measures - What Has Changed? Performance Measures & Goals

Asset Utilization Index (AUI) – calculated on a group or portfolio of assets

AUI improves as excess facilities are eliminated AUI range and ratings have been removed

(Sum of the Utilized GSF of the asset group)

(Total GSF of the asset group)

Asset Condition Index (ACI) has been removed

Facility Condition Index (FCI) has been replaced with Condition Index (CI). Method of calculation is unchanged

Deferred Maintenance (DM)

Replacement Plant Value (RPV)


X 100AUI =

CI = 1 -


Performance Measures - What Has Changed? Performance Measures & Goals

Maintenance Investment Index (MII) Used to assess real property asset budgets for their intended

purposes

Annual Maintenance Investment

Replacement Plant Value (RPV)

Annual Operating Cost Index (AOCI)

Annual Operating Cost

Associated GSF Operating Costs:

Recurring maintenance & repair Utilities Janitorial (pest, refuse, recycling) Roads/grounds (landscaping, snow removal)


MII = 1 -

AOCI =


What Does the Future Hold?

New E.O. ??? - “Carbon Footprint” New E.O. ??? – Increased Sustainability & Energy

Reduction requirements Increased Transparency Requirements FRPC Standards across the Federal Government

Deferred Maintenance Plant Value

Per the DRB: Ultimately this Directive

and DOE O 430.2

will be combined



RPAM - Updated & RevCom is Next Proposed updates keep it current and forward

looking by: Capturing the changes in Federal real property policy

over the last five years Aligning with evolving policies on sustainment and

greening Demonstrating a continued commitment to facility

stewardship

DOE Order 430.1B is good policy; Programs have Improved Condition of Real Property Assets

RevCom is next …



? Questions ?

Monja Vadnais

OECM

Office: (202) 586-6199

Email: [email protected]


2009 fims / re workshop doe o 430.1b, real property asset management - update monja vadnais, p.e....

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