©2002 chip harris, tennessee state university 1 parliamentary pizza chip harris licensed...

©2002 Chip Harris, Tennessee State University 1

PARLIAMENTARY PIZZA

Chip HarrisLicensed

Parliamentarian

Tennessee State University

Nashville, TN


What is a meeting?

A time when people come together to make decisions

Let’s give some examples….


What is a meeting?

How many meetings do you attend each day?

Informal meetings take place all the time.

A formal meeting is what we will discuss today.


Parliamentary Procedure A set of rules that

governs meetings. Three basic rules One thing at a time Majority Rules Minority Rights

Guaranteed Always follow

Common courtesy


Meeting Agenda Call to Order Reading and approval of Minutes Reports of Officers, Boards, Standing

Committees Reports of Special Committees Unfinished Business New Business Adjournment


How to make a Decision? Argue? Fight? Stalemate? Main Motion!


First, be recognized

You have to get “the floor” which is the right to speak. Stand and say,

Mr./Madame Chair OR Raise your

hand OR Just stand and

raise your hand.


First, be recognized

The Chair/President will “give you the floor” by saying, “the Chair recognizes……

Now you have the right to speak


Main Motion

1. Introduced2. Seconded3. Presented to Assembly by the

Chair4. Discussion/Debate5. Put to vote6. Announcement


Main Motion

1. Introduce• I move that…• State your idea specifically and simply

2. Second• Someone who agrees the ideas should be

discussed• Does not have to favor the idea• Does not need to be recognized• Second!


Main Motion

1. Introduced2. Seconded3. Presented to Assembly by Chair

• It has been moved and seconded that…

• Are you ready for the question?


Main Motion

1. Introduced2. Seconded3. Presented4. Discussion

Rules and Hints


Debate Rules

One speaker at a time May speak twice on an issue May not speak a second time until

everyone has had the chance to speak the first time

Speak to the Chair Speak about the issue, not the person Maker of motion has first right to speak


Debate Hints

Express position Give reasons why Purpose to convince the undecided Ask for support


Main Motion

1. Introduce2. Second3. Present4. Discussion/Debate5. Put to vote


Main Motion

5. Put to vote• If there is no further discussion, we

will vote on the motion that…. (repeat motion)

• As many as are in favor, say aye….• Allow time for response

• As many as are opposed, say no…• Allow time for response

• Alternate methods of voting


Main Motion

6. Announcement The ayes are in

the majority and the motion carries

The noes have it and the motion is lost


Example Main Motion

Be recognized by the Chair• Mr/Madame Chair, I move that we

have pizza for lunch.• I second the motion. OR

Second!• It has been moved and seconded

that we have pizza for lunch. Are you ready for the question?


Example Main Motion

4. Debate I speak in favor of the motion

because…. I speak in opposition to the motion

because… Alternate positions if known Listen to debate, it might change

your mind


Main Motion

5. Put to vote If there is no further discussion, we

will proceed to vote on the motion that we have pizza for lunch.

As many as are in favor, say aye. Allow time to vote and determine result

As many as are opposed, say no Allow time to vote and determine result


Voting The Chair determines the method

of voting and announces it as part of step 5.

Most votes are voice votes (aye, no) or show of hands.

A 2/3 vote requires voting by standing.


Main Motion

6. Announcement The ayes are in the majority and the motion

to/that….is adopted/carried. We will…

The noes are in the majority and the motion to/that….is lost.

Now you can move on to something else.


Main Motion




Example Main Motion

Be recognized by the Chair• Mr/Madame Chair, I move that we

have pizza for lunch.• I second the motion. OR

Second!• It has been moved and seconded



Example Main Motion

4. Debate I speak in favor of the motion

because…. I speak in opposition to the motion

because… Alternate positions if known Listen to debate, it might change

your mind.


Main Motion

5. Put to vote If there is no further discussion, we

will proceed to vote on the motion that we have pizza for lunch.

As many as are in favor, say aye. Allow time to vote and determine result

As many as are opposed, say no Allow time to vote and determine result


Main Motion

6. Announcement The ayes are in the majority and the motion

to/that….is adopted/carried. We will…

The noes are in the majority and the motion to/that….is lost.

Now you can move on to something else.


What happens if…..

You decide the idea is good, but could be

better with some

changes?


You can change it….

A change is called an “Amendment”


Amendment

Amendments can be made by Addition – adding something Subtraction – deleting something Substitution - replacing something

with something else

• Use the same 6 steps….


Amendment Take priority over the main motion Must deal with amendment first Occur during the debate of a motion

Follow same 6 steps as a main motion

Requires a majority vote


Amendment If your amendment is adopted, you

have changed the original motion and the debate then goes to the new or amended motion.

If your amendment is defeated, you return to debate on the original main motion.


Primary Amendment Flow Chart

Main Motion

1.

2.

3.

4. Debate

5.

6.

1. Introduce

2. Second

3. Present to Assembly

4. Debate

5. Put to vote

6. Announcement

I move to amend the motion by…

+, -, S


Amendment Example

1. I move that we have pizza for lunch.

2. Second!3. It has been moved and seconded


4. Debate….


4. Debate 1. Mr./Madame Chair, I move to amend

the motion by adding the word pepperoni before the word pizza.

2. Second.3. It has been moved and seconded to

amend the motion by inserting the word pepperoni before the word pizza. Are you ready for the question?


4. Debate

4. Debate: I speak in favor of the motion because… OR… I speak against the motion because….

5. Is there any further discussion? Seeing none, we will vote on the amendment to the motion to insert the word pepperoni in front of the word pizza. …


4. Debate (amendment passes)

5. As many as are in favor of the amendment, please say “aye”. (Pause) Those opposed, please say “no”.

6. The “ayes” have it and the amendment is adopted. Therefore, discussion is on the main motion as amended that we have pepperoni pizza for lunch. Are you ready for the question?


4. Debate (amendment fails)

5. As many as are in favor of the amendment, please say “aye”. (Pause) Those opposed, please say “no”.

6. The “noes” have it and the amendment is lost. Therefore, discussion is on the main motion that we have pizza for lunch. Are you ready for the question?


Amendment Example

4. The question before the assembly is that we buy pepperoni pizza for lunch. Are you ready for the question? (Debate amended motion)

5. Seeing no further discussion, we will vote on the motion that we buy pepperoni pizza for lunch.


Amendment Example

5. As many as are in favor of the motion please say “aye”. (Pause) Those opposed, please say “no”.

6. The “ayes” are in the majority and the motion as amended is adopted. We will buy pepperoni pizza for lunch.


Primary Amendment Flow Chart

Main Motion

1.

2.

3.

4. Debate

5.

6.

1. Introduce

2. Second


4. Debate

5. Put to vote

6. Announcement

I move to amend the motion by…

+, -, S


Amendments You can amend your amendment if

you feel the need. It works just like the main motion and primary amendment.

The amendment to the amendment is correctly known as the secondary amendment.


Secondary Amendment Flow Chart

Main Motion

1.

2.

3.

4. Debate

5.

6.

1. Introduce

2. Second


4. Debate

5.

6.

1. Introduce

2. Second

3. Present

4. Debate

5. Put

6. Announcement

Announcement


Secondary AmendmentAmendment to the Amendment

I move that we have pizza for lunch. Second It has been moved….have pizza for

lunch. Are you ready for the Question?

Debate I move to amend the motion by

adding the word “pepperoni” before the word pizza.


Secondary Amendment Second It has been moved and seconded

to amend the motion by adding the word “pepperoni” before the word pizza. Are you ready for the question?

I move to amend the amendment by adding the words and extra cheese after pepperoni.


Secondary Amendment Second It has been moved and seconded to

amend the amendment by adding the words “and extra cheese” after pepperoni. If adopted the amended amendment will read to add the words “pepperoni and extra cheese” before pizza. Are you ready for the question?


Secondary Amendment Debate Seeing no further discussion, we

will now vote on the amendment to the amendment to add the words “and extra cheese” after pepperoni. As many as are in favor, say aye. Those opposed say no.


Secondary Amendment The ayes are in the majority and

the amendment passes. Discussion is now on the amended

amendment that we add the words “pepperoni and extra cheese” before pizza. Are you ready for the question?


Secondary Amendment to Primary Seeing no further discussion, we will vote

on the amended amendment to add the words “pepperoni and extra cheese” before the word pizza. As many as are in favor…..

The ayes are in the majority and the amendment passes.

Discussion is now on the main motion as amended that we have pepperoni and extra cheese pizza for lunch. Are you ready for the question?


Secondary Amendment to Main Seeing no further discussion, we will

now vote on the main motion as amended that we have pepperoni and extra cheese pizza for lunch. As many as are in favor…..

The ayes are in the majority and the main motion as amended passes. We will have pepperoni and extra cheese pizza for lunch.


Secondary Amendment Flow Chart

Main Motion

1.

2.

3.

4. Debate

5.

6.

1. Introduce

2. Second


4. Debate

5.

6.

1. Introduce

2. Second

3. Present

4. Debate

5. Put

6. Announcement

Announcement


Subsidiary Motions

Assist in the disposing of a main motion Postpone Indefinitely Amend Refer to committee Postpone to a Certain Time Limit Debate Previous Question Lay on the Table


Subsidiary Motion: Postpone Indefinitely To kill or reject a main motion without

running the risk of having a direct vote upon it

Must be seconded Is debatable Is not amendable Requires a majority vote I move to postpone the motion

indefinitely…


Subsidiary Motion: Amendment To change a pending motion

before it is adopted or rejected Must be seconded Is debatable Is amendable Requires a majority vote


Subsidiary Motion: Commit or Refer To send the motion to a committee

for further work Must be seconded May be debated May be amended Requires a majority vote I move to refer the pending motion

to a committee…


Subsidiary Motion: Postpone to a Certain Time Used to gain information to protect

the rights of absent members or to gain time in which to garner support for the proposed motion.

Motion must indicate the postponed time, i.e. the next meeting

I move to postpone the pending motion until the next regular meeting…..


Subsidiary Motion: Postpone to a Certain Time Must be seconded May be debated (but only to the

postpone issue, not the merits of the motion)

May be amended Requires a majority vote


Subsidiary Motion: Limit Debate The means an assembly has to

exercise special control over debate on a pending question or series of pending questions

I move to limit debate to one speech per person….


Subsidiary Motion: Limit Debate Must be seconded Is not debatable if referring to the

pending motion Is amendable Requires a 2/3 vote


Subsidiary Motion: Previous Question Immediately ends debate and the

making of subsidiary motions (except Lay on the Table). You vote on the motion immediately upon the ordering of the previous question.

I move the previous question.


Subsidiary Motion: Previous Question Must be seconded Is not debatable Is not amendable Requires a 2/3 vote


Subsidiary Motion: Lay on the Table This sets aside a pending motion so as

to permit doing something else immediately.

Often misused Is not meant to kill a motion. I move to lay the question on the table. Must be seconded, not debatable, is not

amendable and requires a majority vote.


Incidental Motions

Rise out of another pending motion or item of business

Point of Order Appeal Division of the Question Division of the Assembly Parliamentary Inquiry


Incidental: Point of Order Rise to a Point of Order if you feel

a rule has been violated, thereby calling on the Chair for a Ruling and enforcement of the rule.

I rise to a Point of Order! May interrupt a speaker, does not

require a second, is not amendable, debatable or voted upon.


Incidental: Appeal An appeal is used when a member

believes the Chair made an incorrect ruling and wants to reverse it.

I appeal from the decision of the Chair. May interrupt a speaker, must be

seconded, is not debatable or amendable. A majority vote in the negative reverses the Chair’s ruling.


Incidental: Division of the Question When a motion has multiple parts that

could each stand alone, the assembly may choose to consider each part individually.

Must be seconded, is not debatable, is amendable and requires a majority vote.

I move to divide the question into 2 parts consisting of.. or I move to divide the question so as to consider the “part” separately.


Incidental: Division of the Assembly When a member doubts the result of a

voice vote or a show of hands vote, he/she can call for a Division of the Assembly.

Does not require a second, is not debatable or amendable, does not require a vote.

The Chair would immediately take another vote by standing.

Division! OR I call for a Division.


Incidental: Parliamentary Inquiry Any member may make a

Parliamentary Inquiry relative to a parliamentary issue to organization rule.

Does not require a second, is not debated or amended and there is no vote taken.

The Chair is responsible to respond to the inquiry.


Incidental: Point of Information A Point of Information is directed to the

Chair for information relevant to the business at hand.

The Chair may direct the question to another member.

Motion may interrupt a speaker, does not require a second, is not debatable or amendable, is not voted upon.

I rise to a Point of Information.


Privileged MotionsDo not relate to the pending

business but do have to do with special matters of importance

Call for the Orders of the Day Question of Privilege Recess Adjourn Fix the time to which to adjourn


Privileged: Call for the Orders of the Day The demand to take up the proper

business in order. Is always in order and my interrupt a

speaker Does not require a second, is not

debatable or amendable. Must be accepted unless a 2/3 vote in

the negative I call for the Orders of the Day….


Privileged: Question of Privilege Allows for a request relating to the

rights and privileges of the assembly or any of its members.

Does not require a second, is not amendable or debatable and is immediately ruled upon by the Chair.

If possible, the request is normally granted.

I rise to a Question of Privilege.


Privileged: Recess A short intermission. Must be seconded, is not debatable,

but is amendable as to the length of the recess. Requires a majority vote.

I move that we recess for 30 minutes. I move that we recess until 3:00 this

afternoon.


Privileged: Adjourn Closes the meeting. A motion to adjourn is privileged only

when made when other business is pending or other specific circumstances found in RONR. Otherwise, it is a main motion.

As a privileged motion it must be seconded, is not debatable or amendable and requires a majority vote.

I move to adjourn.


Privileged: Fix the Time to Which to Adjourn The motion actually sets the time and

date of the next meeting, NOT setting the time to adjourn the current meeting

Must be seconded, is not debatable, is amendable as to the date, hour and place, but amendments are not debatable, requires a majority vote.

I move that when we adjourn, we adjourn until 3:00 next Wednesday.


Motions that bring a question again before the assembly Remove from the Table Rescind Amend something previously

adopted Reconsider


Bring Again: Remove from the Table Can be applied to any issue that was

previously laid on the table. Once a motion is laid on the table, other

business must be handled, before it can be removed from the table.

Must be seconded, is not amendable or debatable and requires a majority vote.

I move to remove from the table the motion regarding….


Bring Again: Rescind This motion cancels a motion

previously adopted. Must be seconded, is debatable

and amendable and under most circumstances requires a majority vote.

I move to rescind the motion relating to…


Bring Again: Amend Something Previously Adopted This motion offers an amendment to a

motion that was adopted previously. Must be seconded, is debatable and

amendable and under most circumstances requires a majority vote.

I move to amend the previously adopted motion to……by…….


Bring Again: Reconsider Enables a majority in an assembly, within

a limited time period and without notice, to bring back for further consideration a motion that has already been voted on.

The purpose is to correct hastily-made or ill-advised decisions.

It may ONLY be introduced by a member who voted on the prevailing side.


For Further Information contact:

Chip Harris, Ed. D.Licensed Parliamentarian

Center for Career & Technical Education

Tennessee State [email protected]

615-963-7344

©2002 chip harris, tennessee state university 1 parliamentary pizza chip harris licensed...

Documents

vote slide

tn slide

support slide

announcement slide

main motion

common courtesy slide

person maker of motion

debate rules