Maiden Bradley with Yarnfield Parish Council

9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436Chairman: Councillor Angus Neish Clerk Mrs Sarah Jeffries MILCM

Minutes of the meeting of Maiden Bradley with Yarnfield Parish Council held at the Village Hall Maiden Bradley on Tuesday 2nd October 2018 at 7.00pm.

Present: Councillors, Patrick Nixon, Simon Wager, Sebastian Seymour and Susanna Brigden.

In attendance: The Parish Clerk, Mrs Sarah Jeffries PSLCC.

Vice Chairman Councillor Patrick Nixon took the Chair.

Public Question Time Public Bodies (admissions to meetings) Act 1960 sNo public were present.

18/096 Acceptance of apologies for absence Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.Resolved: Councillor Angus Neish had sent his apologies due to a work commitment. Council resolved his reason for absence. Councillor Poppy Wilcox had sent her apologies as she had been delayed at work.

18/097 DispensationsResolved: noted none received by the clerk.

18/98 To receive declarations of interests Local Authorities Declarations of Interest members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012/1464) (NB this does not preclude any later declarations).Resolved: Councillor Sebastian Seymour Lord Seymour’s 1971 Settlement - Recreational Grounds Lease Payment

18/099 Exclusion of the Press and Public Standing Order #1cThe Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.Resolved: not required.

18/100 Chairman’s announcementsResolved: The Chairman proposed that the meeting took under an hour and that anything after one hour or item 26 was deferred to the next Agenda. All agreed.

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18/101 To receive and sign the minutes of the meeting held on 10 th July 2018 (Previously circulated) LGA 1972 Sch 12 para 41(1)Resolved: agreed that they were a true record of the decisions made. Proposed Councillor Patrick Nixon Seconded Councillor Susanna Brigden.

18/102 Planning

Application Ref: 18/07351/FULApplication for Full PlanningProposal: - Remove existing conservatory and replace with garden roomAt: Yew Tree Cottage, Church Street, Maiden Bradley, BA12 7HWResolved: supported

(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body)

Planning DecisionsResolved: noted the below decision.

Decisions made by Wiltshire Council.

Application Ref: 18/04837/TPOApplicant Address: Yew Tree Cottage Church Street Maiden BradleyWarminster Wiltshire BA12 7HWProposal: Yew tree - overall reduction by one-thirdDecision: In pursuance of its powers under the above Act, the Council hereby grants consent for the tree works referred to in the above particulars of development to be carried out in accordance with the application and plans submitted, subject to compliance with the condition(s) specified hereunder:-(1) The permitted works shall be carried out in accordance with BS3998:2010. All pruning cuts should be made at appropriate pruning points in accordance with good practice.Reason: To ensure that works are undertaken in an appropriate manner that ensures the long term health, vitality and preservation of the tree.(2) The approved works must be completed within two years from the date of the decision notice. A new application must be made for any works required thereafter.Reason: To ensure that the works undertaken are appropriate to the current state of the trees in relation to their surroundings.

18/103 Co-optionResolved: unanimously approved the Co-option of Alexandra De Renzy Channer. The Clerk was instructed arrange for a new Councillor pack and other relevant documentation to be sent along with a congratulations email.

18/104 Parish StewardResolved: Councillor Sebastian Seymour reported to Council that he had asked the Parish Steward to prepare for all the drains to be cleared in Kingston Lane, he confirmed that this had been actioned last month. He had now requested that this also be actioned in High Street, the work would be actioned next week. Council noted that the Parish Steward was being given use of estate facilities. Good

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communications had been established between Councillor Sebastian Seymour and the Parish Steward. The Parish Steward would be directed to work systematically around the parish.

18/105 Traffic Calming and Speeding Traffic - Action Plan Transport & Traffic

Traffic CalmingResolved: Councillor Simon Wager reported on the 27 th September CATG meeting, he had attend. He gave a briefing of the meeting, he had been disappointed with the report that the metro count had taken place in High Street but that it had actually occurred on B3092 where it had been requested. Councillor Simon Wager had viewed the metro count and taken photographs at the time. He was disappointed that no results to date had been reported to the Parish Council or at the meeting. The Clerk clarified that the result had been requested by email on the 24 th September 2018 but no reply to the email had been received. Councillor Simon Wager also reported that the Mere end of the Parish traffic calming was discussed. The Area Engineer had reported that he felt that there was no action required and no issues were reported to Wiltshire Council. Councillor Simon Wager informed the Area Engineer of the 1 incident figures logged and reported by the lead parishioner and that there is a person requesting the cost of their repairs be paid for by Wiltshire Council by a person involved in a Collison. The Area Engineer had agreed he will meet with Councillor Simon Wager at the site to view the issues. The Clerk was asked to send Councillor Simon Wager the Area Engineers email address as no correspondence had been received to date.

Speed Indicator DevicesResolved: noted the report produced by the Clerk showing where the funding could be vied from within the budget following receipt of the quotations. It was agreed that as further information on the cost of spare batteries and warranties was required it was agreed that the Clerk email the Councillors the final quotations and Council would delegate to the Clerk the purchase. This would speed up the purchase as the SID was seen as an important project to get up and running as swiftly as possible. Council noted the financial regulations highlighted by the Clerk: i. the council shall not be obliged to accept the lowest or any tender, quote or estimate. 18/106 Community Speed Watch VolunteersResolved: instructed the Clerk to contact Councillor Fleur De Rhe Phillipe to update her on the issue that the Council were still awaiting the figures and were keen to move forward as 9 volunteers had come forward and were keen to start.

18/107 Church Street RailingResolved: that as the bad weather would be upon the parish soon this project would be moved to March next year’s Agenda for discussion. Council noted that the Parish Council insurance policy requires a Councillor to lead on projects.

18/108 Back Lane BenchResolved: Councillor Patrick Nixon would follow up a parishioners suggestion that a replacement bench be purchased. A parishioner would be approached re the possible provision at cost price.

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Councillor Sebastian Seymour did not take part in the next item due to his declared interest.

18/109 Lord Seymour’s 1971 Settlement - Recreational Grounds Lease PaymentResolved: approved the payment of the peppercorn rent for the Recreational area and Knapp area at a cost of £10.00.

18/110 Recreational Area Health & SafetyResolved: noted the monthly Health & Safety checks actioned on the play equipment by Councillor Simon Wager.

ROSPA Report Resolved: Councillor Simon Wager was given a hard copy of the report. Councillor Patrick Nixon asked he follow up the actions required in the Annual ROSPA report received, signing the hard copy when each action had been resolved and returning the hard copy to the Clerk.

Quotations for the Grounds Maintenance of the Recreational Area. Resolved: instructed the Clerk to contact the companies contacted last year to ask to quote for the 2019 maintenance contract.

Playground Policy Resolved: approved the Clerks recommendation that a Playground Policy be drafted and brought to Council to discuss and if approved implement before next years Audit.

18/111 Cricket NetsResolved: noted the Clerks investigations and correspondence with the Head of Junior Cricket in Wiltshire. The Clerk was instructed to follow up with the parishioner re the offer of Wiltshire Cricket to clarify the kind of nets required and the costs. The cost would need to be added to the 2019/2010 Precept budget as the spare funding had been allocated for the Speed Indicator Device. The Clerk was asked to CC Councillor Sebastian Seymour into the Communications.

18/112 Defibrillator Resolved: noted that the Clerk had signed the new agreement with the Great Western Ambulance Service. The Service had made sure the dates run concurrent.Council noted that the training session was booked for next month Monday 19th November 2018, Venue: Maiden Bradley Memorial Hall Start/End: 7.30pm – 9.30pm It was agreed that Councillor Simon Wager would attend to oversee the event. Councillor Simon Wager confirmed that he was actioning the online checks on the Defibrillator. 18/112 Village Hall – Action Plan Local Economy and TourismResolved: noted that the National Lottery Grant was providing the Village Hall with the funding to complete the roof. Council were pleased to note that the project could now be completed.

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18/113 Community Emergency PlanResolved: Councillor Patrick Nixon review the contacts details, check that they are current and that volunteers are still willing to be listed. It would be update where required and a copy would be given to the Clerk when finalised.

18/114 Action Plan Reviewed Resolved: it was agreed to move the item below to the next agenda when the new Councillor would be present.

Discuss setting up a Working Group and the Consultation process decided for the Action Plan review. The action plan forms the business case for the precept budget and actions of the Council over the next three years.Council is asked to discuss any objectives for Next Year so the Clerk can build into the draft budget financial requirements

18/115 Advertise for Grant ApplicationsResolved: approved the Clerk’s recommendation that an advert is placed in the Parish News asking for interest in the Community from Community Groups in applying for grants from the Parish Council for 2019. The Clerk recommends that the date for applications to be received by is set at the 31st November 2018 as per the Grant Awarding Policy, this will enable the Grant Budget to be set with an idea of the need required in December.

18/116 Approval and signing of Parish Accounts for the months of August and September 2018 Internal Audit Accounts & Audit Regulations 2003 reg 2Resolved: approved the accounts for August & September 2018. Noted the Clerks report that the Unity Trust Bank balance as of the 30th September 2018 was stated as £13051.60.

18/117 Payments LGA 1972 s150 (5)Resolved: reviewed and approved the items of expenditure listed below:

Invoices Wages August LGA 1972 s111 £395.72Wages September LGA 1972 s111 £395.92Wages October LGA 1972 s111 £395.72HMRC Quarterly Payment LGA 1972 s111 £ 55.60Travelling Clerk October LGA 1972 s111 £ 7.74Heat Light August etc. LGA 1972 s111 £ 10.66 Heat Light September etc. LGA 1972 s111 £ 10.66 Heat Light October etc. LGA 1972 s111 £ 10.66 K. M. Dike Nurseries June Open Spaces Act 1906 ss 9 and 10 £276.17K. M. Dike Nurseries June Open Spaces Act 1906 ss 9 and 10 £276.17(Duplicate entry to be adjusted confirmed with Grounds Company)K. M. Dike Nurseries August Open Spaces Act 1906 ss 9 and 10 £276.17K. M. Dike Nurseries September Open Spaces Act 1906 ss 9 and 10 £276.171 & 1 Website 01.07.18 – 01.08.18 LGA 1972 s111 £ 11.991 & 1 Website 01.08.18 – 01.09.18 LGA 1972 s111 £ 11.991 & 1 Website 01.09.18 – 01.10.18 LGA 1972 s111 £ 11.99Parish Online GeoXphere Subscription LGA 1972 s111 £ 43.20

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Lord Seymour’s 1971B Settlement Lease Public Health Acts 1875 s164 £ 10.00 Play Safety Limited ROSPA Report Public Health Acts 1875 s164 £ 84.00

Receipts: To note receipt of incomeWiltshire Council Precept 18/19 second payment £7865.04Horningsham IT Usage Contribution £ 8.00

Second Precept PaymentResolved: noted that the second part of the Precept payment had been received.

Unity Trust BankResolved: Noted that Unity Trust Bank had sent correspondence informing it of the change in charges.(As the Councils turnover is less than £100k per annum and it is on a £6.00 monthly charge there is no change unless it pays in more than £1500 cash or 15 cheques in a month)Council also noted that the Clerk had registered Maiden Bradley with the FSCS as it come under the eligibility, as its annual budget is less than £442,649.77 (equivalent to EUR 500,000) as at 3 July 2018.

HMRC VATResolved: noted that the Clerk had received correspondence from HMRC informing her that from now on the online VAT refund service is to be used. Council noted that the Clerk will action the quarterly VAT reclaim next month.

Internal Audit check Councillor Patrick NixonResolved: noted that in July Councillor Patrick Nixon had actioned a spot check on the accounts. No issues were highlighted.

18/118 Provision of Internal Audit Services for 2018/2019. Accounts and Audit Regulations 2015, reg 5.Resolved: noted 3 quotations needed to be sought for the Internal Audit for 2018/2019. The Clerk was instructed to contact the companies approached last year. The Clerk was instructed to ask for three year contract price.

218/119 Clerk’s Report

Clerks SicknessResolved: noted the Hospital and Doctors sick notes provided to the Staffing Committee during July, August and September.

Clerks AppraisalResolved: the Clerk was instructed that there would be no need for her to action an appraisal for the Staffing Committee this year. The Clerk was instructed to prepare the budget with the recommendation from the Staffing Committee and approval from Full Council that the Clerk be raised an additional Scale point. The Clerks work was commended for 2018.

Community Governance Degree Course

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Resolved: noted that the Clerk had received 68% and 64% in her Assignments for the first half of this year’s Degree Course. This was with the mitigating circumstances of ill health. Council noted that the Clerk has not been able to complete the second half of the year’s assignments due to the neurological surgery and has had to request an interruption to her studies. This is to be approved by DMU.

Arnold Baker on Council AdministrationResolved: approved the Clerk order a copy of the new Arnold Baker on Local Council Administration the updated law book relevant to Parish and Town Councils Administration. The cost would be £103.99 as a SLCC member.

18/120 Correspondence received

Local Government Boundary CommissionResolved: noted the below and instructed the Clerk to email the Trowbridge Town Councils recommendations.

Do you have suggestions about where your electoral Boundaries should be?Where do people in your area go to access local facilities, such as shops and leisure activites?Which areas do you identify as your local community?Are the questions. To access the review www.lgbce.org.uk. See attached.

You will have previously been circulated Wiltshire Councillor Briefing Note no.366 outlining the ‘minded to’ decision of the Local Government Boundary Commission for England (LGBCE) that Wiltshire Council remain at 98 councillors from the next elections in 2021.

The briefing note contains details of the decision and links to all the information and guidance necessary for any parish, organisation or member of the public to make a representation on the future pattern of divisions to the LGBCE, as well as a request for any interested party to let Wiltshire Council know, before the end of September, of any comments they may have, so that these may be taken into account by the Electoral Review Committee when Wiltshire Council prepares its own submission.

We have been requested by the Chairman of the Electoral Review Committee to emphasise to all parishes that although the number of councillors will not change, there will nevertheless be significant changes to electoral divisions in order to achieve the electoral equality required by the LGBCE.

In particular, parishes are requested to consider the data in the briefing note, including the need for new divisions to be as close as possible to the electorate figure of 4291 (electorate data can also be found links within the briefing note), and to consider any possible impacts in terms of the incorporation of parishes within specific area board definitions – it remains possible that some divisions can only be formed if some parishes are moved from one area board to another. The LGBCE have made clear that they will not be restricted by existing Area Board geography alone.

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The Council welcomes any comments that any parish or individual may have on these matters. If you have any questions please email committee@wiltshire.gov.uk

Democratic Services Wiltshire Council Local Plan Review UpdateResolved: noted the Review update below:

WILTSHIRE LOCAL PLAN REVIEW UPDATEInvitation to consultation events (October 2018)The Local Planning Authority has a duty to maintain an up-to-date local plan, which provides for the homes, jobs and infrastructure needed to support its growing communities consistent with Government policy.Last autumn we began a review of the Wiltshire Local Plan in the form of a consultation on the issues to be considered to plan for the period to 2036. The consultation was in accordance with the Wiltshire Local Development Scheme (Councillors Briefing Note 331) and based on national guidance contained in the National Planning Policy Framework 2012.Since then, in July 2018, the Government published a revised National Planning Policy Framework (NPPF) (Councillors Briefing Note 367 refers). The Wiltshire Local Plan will now be prepared in accordance with this latest policy and the introduction of a standard methodology for calculating how many new homes to plan for.ConsultationYou are invited to join representatives from town and parish councils and neighbourhood plan groups to take part in a discussion about how we could respond to the Government agenda to deliver homes where they are needed.We will also continue to engage and consult with infrastructure providers, neighbouring authorities and statutory bodies (e.g. Environment Agency, Natural England, Heritage England and Highways England) to get their thoughts about potential scales and distribution of growth within Wiltshire.The methodology for calculating housing need at a local authority level currently suggests Wiltshire should be planning to deliver a minimum of 44,450 homes for the period 2016-2036. While the figure may still change because of Government consultation anticipated later this year, it is similar to the figure of 44,000 homes for Wiltshire identified within the Swindon and Wiltshire Strategic Housing Market Assessment for the period 2016-2036.The workshops will focus on housing, as follows:A. How can approximately 44,450 homes be distributed across Wiltshire, with a focus on Wiltshire’s market towns and principal settlements, to maintain the role and function of those places and promote sustainable development?B. How can policies within the Local Plan support proportionate housing growth outside named market towns and principal settlements and support the role of neighbourhood plans in the rural area?Plan making is about much more than building houses and the events will therefore explore the relationship between homes, infrastructure and jobs in the context of these questions.The dates and times of the events are set out in the attached schedule (Appendix 1).Not all events will follow the same agenda. Instead they will be tailored to the issues facing different parts of the county. The town focused events will consider the issues raised by question A (above) (for example, what potential is there for housing on

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brownfield sites in our principal settlements and market towns?). The rural area events will relate to question B (for example, does the existing rural exceptions policy provide the type of local housing our rural communities want?).To manage the events effectively, attendance is limited and by invitation only.The parish and town councils have been invited to send two representatives to the event most relevant to their town or parish. Rural parishes immediately adjacent to a principal settlement or market town can attend more than one event. It is expected that parish and town councils will invite a representative from their neighbourhood plan steering group also, for which an additional place is available.To confirm your attendance and to speak to someone about which event may be best for you please:• email spatialplanningpolicy@wiltshire.gov.uk or• phone 01225 713223.You may wish to attend more than one event depending on the geography of your division.Local Plan Review TimetableThis period of informal consultation is a change from the programme included in the Local Development Scheme. The delay is partly due to the introduction of the revised NPPF.Wiltshire Council has a duty to cooperate with neighbouring authorities and we are in discussion with Swindon Borough Council to consider a revised programme for our respective Local Plan reviews. A provisional programme is set out below. It is anticipated that a formal update to the Local Development Scheme will be considered by cabinet in early 2019.Targeted consultation on scale of growthQuarter 4, 2018Targeted consultation on sitesQuarter 1, 2019Start of Regulation 19 Pre-submission consultation on draft Local PlanQuarter 4, 2019Submission to Secretary of State to commence examinationQuarter 3, 2020Next stepsThe outcome of the meetings will be reported to cabinet in December. This will inform the direction of travel in terms of the scale and distribution of growth across Wiltshire before further consultation takes place on specific sites.Reports of the parish briefings that took place in November 2017 as part of the issues consultation on the Local Plan review, will be published on the council’s website by end October via this link.

Green Paper; A New Deal; for Social Housing, Rough Sleeping strategy and Consultation on use of Right to buy receiptsA New deal for Social HousingResolved: no wish to comment on the below consultation.

On 14 August government published a social housing green paper – A new deal for social housing. It sets out a proposed strategy for reforming social housing. Consultation responses are required by the 6 November 2018.It is based around five core themes:• ensuring homes are safe and decent

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• Effective resolution of complaints• empowering residents and strengthening the regulator• tackling stigma and celebrating thriving communities• expanding supply and supporting home ownershipEnsuring homes are safe and decentThe government proposes:• implementing the recommendations from Hackitt Review of building regulations and fire safety, legislating to fundamentally reform the current system.• establishing a pilot with a group of social landlords who would trial options to improve communication and engagement with residents on safety issues.• reviewing the decent homes standard. This might include adding new requirements around energy efficiency and fire safety to mirror those recently introduced in the private sectorComplaint resolutionThe government proposes:• a number of possible options to improve the way that complaints about social landlords are handled, including: looking at ways to speed up landlords’ internal complaint processes, for example by asking the regulator to set out some suggested timings in a code of practice.Exploring ways to improve the use of mediation in landlord/tenant disputesLooking at ways to raise awareness among tenants of their rights and the options available to them to make a complaint about their landlord.Reforming or removing the requirement that complainants go through a ‘designated person’ (an MP, councillor or tenant panel) or wait eight weeks before they can contact the Ombudsman with a complaint.Empowering residents and strengthening the regulatorThe government proposes:• Requiring all landlords to provide data on a number of key performance indicators to the regulator for regular publication. The regulator would then publish these in the form of league tables to enable comparison between landlords. Performance could then be taken into account when government funding is being allocated to individual landlords, for example to support the development of new homes.• Considering a number of potential changes to the system of regulation for social landlords. A separate call for evidence has also been published on this subject. Potential changes include:Enabling the regulator to take a more proactive approach to enforcing the ‘consumer standards’ (covering tenant involvement and empowerment, homes, tenancies and neighbourhoods and communities).Giving the regulator more powers to scrutinise the performance of local authority landlords.• Considering options to give tenants a voice on policy issues at a national level, including perhaps establishing a representative body• Looking at a variety of options to promote more community ownership, or community leadership of social landlords.Tackling stigmaThe government proposes:• Providing support for community events and initiatives

Encouraging greater levels of professionalism and a ‘customer service culture’ within the social housing sector

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Publishing further guidance on the National Planning Policy Framework (NPPF) to encourage new affordable homes to be designed to the same standard as other tenures and ensuring these are well-integrated with developments.

Expanding supply and supporting home ownership: The government proposes: Not implementing plans to require councils to sell their most valuable homes as they become vacant, in order to fund extension of the right to buy all housing association tenants Giving councils new flexibilities to spend the money raised from right to buy sales on new homes. A separate consultation has been launched to look at this issue Not requiring councils to offer all new tenants a tenancy for a fixed term. Local authorities will still be able to use fixed term tenancies at their discretion. Ensuring that where an existing secure/assured tenant needs to move as a result of domestic abuse, they are always able to retain their lifetime tenancy Entering into deals with some housing associations to provide certainty over government funding over a longer period than is currently possible. This is intended to address the ‘stop-start’ nature of government’s current approach to allocating funding for five years at a time Looking at ways to support the development of more community-led house building Gathering further evidence on how the current approach to social housing allocations is working in practice in different parts of the county Looking at ways to make it easier for new shared owners to increase their stake in their home in the future. This might include, for example, allowing them to buy much smaller increments than are usually possible. Rough sleeping strategyThe Rough sleeping strategy was published on 13 August. It sets the vision to halve rough sleeping by 2022 and to end it by 2027. It builds on the Rough sleeping initiative of March 2018 through the three objectives of prevention, intervene and recover.Prevention• £ 3.2 million is to be made available over the next two years for pilots to help those leaving prison to secure stable accommodation and also to fund the provision of accommodation for care leavers who have complex needs.• There will be a review of legislation including the Vagrancy Act.• Understanding of data and links between areas such as modern slavery and rough sleeping will be improved.• Affordability in the private rented sector will be improved within the light of the end of the Local housing allowance freeze in 2020.Intervention• The rough sleeping initiative will be extended.• Somewhere safe to stay pilots will be set up through £ 17 million of funding.• Funding will be made available for Rough sleeping navigators to help those rough sleeping into the most appropriate services.• Health funding will be made available to support those rough sleeping which will be informed by an audit.• There will be new training for front line staff so that they can better cope with

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issues such as working with rough sleepers who are under the influence of Spice.• £5 million of funding will be made available to help non-UK nationals who are rough sleeping including a team to resolve immigration status.• New funding will be made available for Street linkRecoveryThe Dormant assets fund of £ 135 million will be used to finance homes for those who have been rough sleepingMove on funding of £ 50 million will be made available for schemes outside London for those who have rough slept or are ready to move on.Investment of £ 9 million will be made available for schemes that help ex-rough sleepers maintain tenancies.Local letting agencies will be supported via funding so that they can better help vulnerable people into private rented sector accommodation.Housing first scheme pilots will be supported by £ 28 million in Greater Manchester, West Midlands and Liverpool.Each Job centre plus is to have a housing expert.The young futures fund social impact bond to support young people who are not in education, employment or training.Consultation on use of RTB receiptsThe government has issued consultation paper on the use of Right to buy receipts on 14 August with consultation closing on the 9 October.• Government is consulting on changes to the use of Right to buy (RTB) capital receipts which were introduced in 2012 when the RTB was reinvigoratedAt present RTB receipts are held for three years and then returned to government with interest if not spent on replacement housing. It is proposed that this could be extended to a five-year period for some capital receipts.• RTB capital receipts can be used for a maximum of 30% of development costs. It is suggested that the maximum could be increased to 50% where there is a need for social rented housing in a locality.• It is suggested that RTB receipts could be used for acquisitions as well as new build but maximum acquisition amounts would be set and for the south west it would be set at £ 152,000.• It is suggested that RTB receipts could be used for shared ownership development as well as affordable rent.• At present the council cannot transfer capital receipts to a local housing company but it is suggested this could be permitted as long as the properties developed provided tenants with similar rights as that enjoyed if the property was developed in the housing revenue account such as home ownership opportunities.• It is asked if the replacement target where the intention was that for each property sold under the RTB a replacement should be provided funded partly by the capital receipt is revised so that all new build, acquisition is taken into account regardless of the Government policy to set against those properties which were sold under the RTB.Supported housing funding to be retained in welfare system• On 8 August 2018 the government announced that housing benefit will be kept in place for all those living in supported housing. Ministers have recognised that “supported housing is a vital service for some of the most vulnerable people in our communities”. Last year the government consulted on possible alternative funding

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options. In listening to views from providers, stakeholders and councils, the government has decided housing benefit will remain in place to fund this accommodation.

Wiltshire Association of Local Councils – Employment Support ConsultationIntroductionResolved: noted the Clerks recommendation but resolved it did not wish to request that the additional service be added to its membership.

Council is asked to discuss the below consultation form WALC.

Queries relating to employment matters are a regular feature in the WALC office. Issues can be lengthy and complex, as well as distressing for those involved. Local Councils can often be different to other employers in that there are several employers (the council) and sometimes just one or two employees. Laws relating to meetings and procedures as well as the code of conduct can have an impact on how employment matters are dealt with. As councils take on more responsibilities and the professional role of clerks and other staff continues to build across all sizes of councils; it is likely that the number of queries on this subject will increase. Very few local councils have direct support on employment matters and many councils have no provision for HR. Whilst WALC can provide some general advice and NALC can provide legal advice this does not address the HR content of the issue raised. Many of the queries require professional advice from qualified HR advisers which WALC does not have.Some council clerks are members of the Association of Local Council Clerks (ALCC) which is a union for local council employees. This provides support for the clerk as employee.Some councils have a separate arrangement or contract for HR support services.Having HR support can make everyone feel safer in this rapid changing environment which brings up issues which may be both complicated and controversial. Impartial advice is invaluable if dealing with an in-house employment issue.Of course, it is hoped that issues won’t arise but to trying to engage HR support at the point of need can be difficult and costly; WALC providing this service for member councils would be an additional benefit of membership at a potentially stressful time.ProposalMonahans Chartered Accountants and Business Advisers - http://www.monahans.co.uk/ provides employment support for businesses. A discussion with Monahans staff led to a proposal for support for WALC member councils.This proposal will include the local, personal and professional support services including telephone support during office hours, review of HR related documents and HR updates relating to legislation, best practice and comment. It will also include practical advice and discussion and coaching through processes in line with council procedures.There will also be support for recruitment, disciplinary, grievance, capability, appeal, redundancy, etc. Additional services and bespoke and visits to the council by Monahans’ staff will be at the expense of the council concerned.It is difficult to determine the level of need for member councils as issues arise randomly, some are resolved quickly, whilst others may be longer-term, ongoing

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matters. We will only be able to determine the level of demand/use if we take up the offer for the first year.

CostsOf course, the cost for this support package must be covered by WALC subscriptions. We are unable to separate councils wanting the service and those who don’t because it would be too difficult to know how to spread the cost. For this reason, we need to know what our members think.We want you to tell us if this is something you would like, or not.The additional cost for the first year (2019-2020) would be an increase of 4% per council on the WALC aspect of the subscription fee ONLY. This does not include the NALC aspect of the subscription and it does not include any other increases which may arise as a result of budgeting.The questionPlease register your response at the end of this document. It is vital that all member councils respond to this question. We want to give our member councils the best service possible and therefore we need to know your view. We ask that as many councils as possible respond to this question and we will take all responses and comments on board.This consultation closes at 5pm on Friday 30th November 2018. Please return responses to Katie Fielding at kfielding@communityfirst.org.uk

Unity Trust BankResolved: noted the below correspondence received.

Important changes to make it easier for you to bank with usAs a valued customer, we want to let you know we are improving the way you change your Unity bank account details.

From October, you will be able to update the details of your bank accounts using our new online account management service. This includes changing signatories, setting up or changing your Internet Banking access and amending the details on your account. Why are we making this change?The new service will make it easier for you to tell us about any changes to your account and will speed up the time it takes us to process them. It will also reduce the amount of paper you need to send to us, helping us to meet our environmental commitments. Will you still be able to manage your account via paper form? We will accept paper forms up until Friday 19 October 2018. After that, all changes will need to be submitted online. We will be emailing you again once the account management service is live. This will contain details on how to access the service from our website and online tutorials to guide you through the processes step by step. In addition, there will be a section containing FAQs answering any queries you may have. If you have any questions, please contact us via one of the methods below. Thank you for banking with Unity. Yours sincerely Lindsey Podalanski Chief Operating Officer Unity Trust Bank plc

Cranborne Chase AONB: Our Bid for Dark Sky Reserve Status

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Resolved: noted the below and instructed the Clerk to request a visit at a meeting and that an article be placed in the Parish news, Website and Facebook pages.

I am writing to you with information about Cranborne Chase AONB’s bid to be an International Dark Sky Reserve, which I would be very grateful if you could please pass on to your members. I have recently been appointed as Dark Sky Advisor for the AONB, in order to coordinate the bid – I am really delighted to be working on this project.

We aim to submit the bid in the first part of 2019, but want to ensure we are engaging with local people, including parish councils as representatives of the AONB’s communities. We know that the residents of villages and parishes within the AONB are keen to preserve the character and tranquillity of the area, including its night skies – which are some of the darkest in the south of England – by working together to prevent unnecessary light pollution. Achieving Dark Sky Reserve status would be of huge benefit in helping to maintain this for the future.

My main purpose in writing is therefore to let you know how you can find out more about the bid to become a Dark Sky Reserve, and two things you could do to help us.

•I would be very happy to attend one of your council meetings, to give a short presentation about the Dark Skies bid and discuss any questions you may have, so do please get in touch if you would like to take that up. I realise that your agendas get very busy, however.

•Another alternative is that I could write a short article for your local parish newsletter or website, so that your residents can find out more about the benefits of being a Dark Skies Reserve. You can also find out more on our website: www.chasingstars.org.uk.

•We know we have support from many people for our bid, from the many comments we receive, but it would be really helpful if you could consider writing us a letter of support for becoming a Dark Sky Reserve from your Parish Council. It doesn’t need to be long: a simple statement of support for preserving the quality of Cranborne Chase AONB’s dark skies, and avoiding unnecessary light pollution, will be absolutely fine. Our bid can then refer to concrete evidence of support. If you are happy to write a supporting letter, it can be addressed to me to the contact details in my sign-off below.

•People can also sign our Dark Skies Pledge (https://www.surveymonkey.com/r/NL375VD): it only takes a minute, but will be a real demonstration of local commitment to our wonderful dark skies. The more signatures, the stronger our bid becomes, so we’d welcome any help you can give in spreading the word!

I am of course always happy to answer any questions you may have about the bid and Dark Sky Reserves. I am usually in the office on Mondays to Wednesdays, and you can contact me via email (amandascott@cranbornechase.org.uk) or telephone (01725 517417).

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18/121 Meetings for Councillors to consider attending

Wiltshire Council Spatial Planning Invitation to Consultation Evening.Resolved: noted the below meeting dates.

Help shape Wiltshire’s plans to 2036: Invitation to consultation event (October 2018) (please see attached for booking information)

Last year the council began a review of the Wiltshire Core Strategy (renamed Wiltshire Local Plan). The Local Plan acts as a critical tool in guiding decisions on development. In November and December 2017 we sought your views on the issues we should consider to plan for the period to 2036. We also held meetings with town and parish councils to explain the purpose of the Local Plan review.

We are now holding a number of parish events in October to help develop our thinking further on planning for new homes to 2036 and would value your feedback.

For more information on how to book your place onto one of these meetings, please see the attached letter.

Yours faithfully Georgina Clampitt-Dix Head of Spatial Planning Economic Development and Planning Wiltshire Council.

Wiltshire Association of Local CouncilsResolved: noted the forwarded email with the Accounts and Reports from WALC and the below AGM date.

The next meeting of the WALC Executive Committee will take place on Monday 22nd October – 6.00pm for 6.30 pm. This will also be WALC’s AGM. It will be held at our offices Unit C2, Beacon Business Centre, Hopton Park, Devizes SN10 2EY.

Report from Rural Police Department Resolved: noted the contents of the Rural Policing Report.

Booklets, Brochures and leaflets on the below list were received.Resolved: noted none received.

Emails on the below list were received and sent to Councillors.Resolved: noted that there had been an interruption in August to September to the emails sent to Councillors due to the Clerks hospitalization.

18/122 Parish Clerks Delegated Powers LGA 1972 s101Resolved: noted the below planning had been dealt with under delegated powers.

Planning

Application Ref: 18/05612/TCA Application for Work to Trees in a Cons AreaProposal: - 2 Beech trees - fell (181 & 182)Yew tree - fell (183)

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2 Sycamore trees - fell (184 & 185)7 Cherry trees - fell (186)Cypress tree - fell (187)At: Bradley House, Kingston Lane, Maiden Bradley, Wiltshire BA12 7HLDecision: Supported

Application Ref: 18/06777/FULApplication for Full PlanningProposal: - Proposed ground floor garage/workshop and first floor bedroom annex.Application Ref: 18/06590/FULApplication for Full PlanningProposal:- Conversion of existing agricultural buildings to 9no. work units. Replacement of existing agricultural building with communal facilities. Erection of 6no. Garages. Extension of existing agricultural building (providing an additional 2 no. work units). Construction of car parking area.At: Home Farm, Kingston Lane, Maiden Bradley, BA12 7HLAt: Grange Farm Cottage, Maiden Bradley, Wiltshire, BA12 7HXDecision: Supported

Application Ref: 18/07546/TCAApplication for Work to Trees in a Cons AreaProposal: - T1 Conifer - Fell T2 Holly Reduce height by 50%At: Rosebush Cottage, 20 Church Street, Maiden Bradley, BA12 7HWDecision: Supported

Application Ref: 18/08399/TCAApplication for Work to Trees in a Cons AreaProposal: - Walnut tree - reduce size by 25% At: 15-16, Church Street, Maiden Bradley, BA12 7HWDecision: Supported

18/123 Notice of items to be taken into consideration at the next meeting in November. Resolved: Budget Report, Freedom of Information Charges reviewed, Update of the Risk Assessment, Quarterly VAT Return and signing of the Co-option documentation.

18/124 Items for Parish Newsletter & Notice BoardsResolved: The Co-option of Alexandra De Renzy Channer and the Defibrillator Training session be advertised in the Parish News. Date: Monday 19th November 2018, Venue: Maiden Bradley Memorial Hall Start/End: 7.30pm – 9.30pm

18/125 Date of the next meetingResolved: that Tuesday 13th November 2018 is the date of the next ordinary Parish Council meeting. The Parish Council Meeting will start at 7.00pm. All are welcome to attend. The Meeting finished at 7.35pm.

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