20 Unique Features of Acrobat Reader

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<p>20 UNIQUE FEATURES OF ACROBAT READER1) BOOKMARKS:The contents of Reader Help are shown as bookmarks in the Bookmark pane. To view subtopics, click the plus sign or arrow next to a topic. The topic will be expanded to show the subtopics it contains. Each bookmark is a hyperlink to the associated section of the Help document. To view the contents, click the bookmark. As you view the contents in the document pane, the bookmark associated with that content will be highlighted in the bookmark pane to help you easily identify where you are in the document. You can turn highlighting on or off by selecting Highlight Current Bookmark in the Bookmark pane menu.</p> <p>2) PROTECTED MODE:By default, Adobe Reader X runs in protected mode to provide an added layer of security. In protected mode, malicious PDF documents cant launch arbitrary executable files or write to system directories or the Windows Registry. To check the status of protected mode, choose File &gt; Properties &gt; Advanced &gt; Protected Mode. Protected mode is enabled by default. To turn off protected mode:</p> <p>1. Choose Edit &gt; Preferences. 2. In the Categories list on the left, select General. 3. Deselect Enable Protected Mode at startup.</p> <p>SIGN A PDF: EchoSign is an online service that lets users quickly sign documents in a web browser, without requiring a digital ID like Adobe Acrobat and Reader. The service keeps track of the entire process, showing the person who initiated a document the current signature status. To access Echo Sign, do any of the following: In the upper left of the window, click the EchoSign icon . When you start the Reader application, click Get Documents Signed Online from the Acrobat.com Services listed in the center of the screen. Or, if a document is open, choose File &gt; Get Documents Signed Online. In Reader, only PDFs with Reader Usage Rights enabled can be signed. (In Acrobat, choose File &gt; Save As &gt; Reader Extended PDF &gt; Enable Additional Features.)</p> <p>1. Do one of the following: In a web browser</p> <p>In the toolbar at the top of the window, click the Digitally Sign icon . In the Reader application In the upper left of the window, click the Signatures icon, and then click the Options icon .</p> <p>1. Accessing digital signature options A. Web browser B. Reader application 2. Follow the on-screen instructions to create the signature, and then complete the Sign Document dialog box.</p> <p>3)</p> <p>STREMLINED USER INTERFACE:</p> <p>A streamlined, simplified user interface displays the most commonly used tools, depending on the task at hand. The Tools pane on the right side of the window organizes the tools into taskrelated groups. By default, only the most commonly used tools appear. To add other groups of tools to the Tools pane, open the pane and click the options menu in the upper-right corner. Choose a deselected panel from the list.</p> <p>Streamlined commenting process Access mark-up tools and view comments from a single, unified Annotations panel. A read or unread indicator shows which comments you have read and which you have not.</p> <p>Read mode Optimize your screen for reading and presentation of PDFs. Menus and panels disappear and a semi-transparent floating toolbar appears for navigation as needed. Scanning enhancements Scan paper documents into PDF and automatically recognize text with improved optical character recognition (OCR). Text can be copied for reuse in authoring applications or exported into Word and Excel formats. Reduce file sizes by up to 50%, improve image fidelity, and scan a combination of colour and monochrome documents together with automatic colour detection.</p> <p>4)</p> <p>WHATS NEW:</p> <p>Most Acrobat 9 menus have moved to a corresponding panel in the Tools, Comment, or Share pane .</p> <p>Acrobat 9 menu commands and tools map to panels in the Acrobat X task panes. To add all the panels to the Tools pane, click the options menu under the Share pane and choose a deselected panel from the list. Here are a few additional command locations.</p> <p>5) Document message bar:The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for review, a PDF with special rights or security restrictions, or a PDF that is compliant with PDF/A, PDF/E, or PDF/X standards. The document message bar appears immediately below the toolbar area. To show or hide the document message bar, click its button on the left side of the work area. Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews or security alerts, and blue for certified PDFs, PDF Portfolios, or PDFs with password security or document restrictions.</p> <p>6) Working with files in Microsoft SharePoint: Microsoft SharePoint is a document management and collaboration platform that helps you manage, share, and publish information within your enterprise. You can work on PDF files hosted on the SharePoint portal either through the SharePoint web interface using Internet Explorer, or directly in Adobe Acrobat or Adobe Reader. Access PDF files in a SharePoint repository You can access PDF files in a SharePoint repository in several ways. In Internet Explorer, navigate to a PDF on your SharePoint web portal, and click the PDF. The PDF opens using an Active X control. For example, to save files to the SharePoint repository: 1)Choose File &gt; Save As &gt; PDF. 2)In the File Name field, enter the filename along with the complete URL of the SharePoint repository. 3)Click Save.</p> <p>Check out a file The safest way to work on a PDF file that resides on a SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it. 1)To check out a PDF file, do one of the following: Using Internet Explorer, navigate to the PDF file on the SharePoint portal and click on the document, or choose Edit Document from the file pop-up menu. Access PDF files in a SharePoint repository You can access PDF files in a SharePoint repository in several ways. In Internet Explorer, navigate to a PDF on your SharePoint web portal, and click the PDF. The PDF opens using an Active X control. For example, to save files to the SharePoint repository: 1)Choose File &gt; Save As &gt; PDF. 2)In the File Name field, enter the filename along with the complete URL of the SharePoint repository. 3)Click Save. Check out a file The safest way to work on a PDF file that resides on a SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it. 1)To check out a PDF file, do one of the following: Using Internet Explorer, navigate to the PDF file on the SharePoint portal and click on the document, or choose Edit Document from the file pop-up menu.</p> <p>7) Automatically scroll through a document: Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by</p> <p>using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again. 1)Choose View &gt; Page Display &gt; Automatically Scroll. 2)Press Esc to stop scrolling.</p> <p>8) Retrace your viewing path: You can find PDF pages that you viewed earlier by retracing your viewing path. Its helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page. In the case of views, previous and next refer to your viewing history. For example, if you jump forward and backward in a document, your viewing history retraces those steps, showing you the pages you viewed in the reverse order that you viewed them. 1Choose View &gt; Page Navigation &gt; Previous View. 2To continue seeing another part of your path, do either of the following: Repeat step 1. Choose View &gt; Page Navigation &gt; Next View.</p> <p>9) Page layout and orientation: Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing PDF documents: Single Page View Displays one page at a time, with no portion on other pages visible. Enable Scrolling</p> <p>Displays pages in a continuous vertical column that is one page wide.</p> <p>Two Page View Displays each two-page spread with no portion of other pages visible. Two Page Scrolling Displays facing pages side by side in a continuous vertical column. If a document has more than two pages, you can ensure that the first page appears alone on the right side of the document pane. Select either Two Page View or Two Page Scrolling. Also select View &gt; Page Display &gt; Show Cover page In Two Page View.</p> <p>10) Split-window view: You can view a PDF with the document pane divided into two panes or four panes. With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane. The Spreadsheet Split view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or table. In this mode, changing the magnification in one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes: scrolling a pane horizontally also scrolls the pane above or below it; scrolling vertically also scrolls the pane to the left or right of that pane.</p> <p>1)Start creating the type of split view you want: To split the view into two panes, choose Window &gt; Split, or drag the gray box above the vertical scroll bar. To split the view into four panes with synchronized scrolling and zoom levels, choose Window &gt; Spreadsheet Split. 2)Drag the splitter bars up, down, left, or right to resize the panes, as needed. 3)Adjust the zoom level, as needed: In Split view, click a pane to make it active, and change the zoom level for that pane only. In Spreadsheet Split view, adjust the zoom level to change the displays in all four panes. 4)Scroll, as needed: In Split view, click a pane to make it active, and scroll to change that pane only. In Spreadsheet Split view, click a pane, and scroll vertically to change the views in the active pane and the pane beside it. Scroll horizontally to change the views in the active pane and the pane above or below it. 5)To restore single-pane view, choose Window &gt; Remove Split.</p> <p>11) Digital signatures: A digital signature, like a conventional handwritten signature, identifies the person signing a document. Unlike a handwritten signature, a digital signature is difficult to forge because it contains encrypted information that is unique to the signer. It can be easily verified and informs recipients whether the document was modified after the signer initially signed the document. To sign a document, you must obtain a digital ID or create a selfsigned digital ID in Acrobat or Adobe Reader. The digital ID contains a private key and a certificate with a public key and more. The private key is used to create the digital signature. The certificate is a</p> <p>credential that is automatically applied to the signed document. The signature is verified when recipients open the document. When you apply a digital signature, Acrobat uses a hashing algorithm to generate a message digest, which it encrypts using your private key. Acrobat embeds the encrypted message digest in the PDF, certificate details, signature image, and a version of the document when it was signed.</p> <p>12) Collaboration: You can conduct reviews for many types of content by distributing an Adobe PDF version of the source document for others to review. Reviewers add their comments to the PDF using commenting and markup tools. In shared reviews, reviewers can publish their comments in a shared workspace, and they can view and reply to the comments of other reviewers. If you have an Acrobat.com account, you can upload and share most document types. You can create an Acrobat.com account and access these services directly from Acrobat. Collaboration can be done in many ways like as follows: </p> <p>Share files using Adobe SendNow Online</p> <p>Share files by email Collaborate with others in a PDF</p> <p>Collaborate Live session Collaborate in ConnectNow meetings</p> <p>13)</p> <p>Managed PDF reviews:</p> <p>In a managed review, you use a wizard to set up your review, specify the document location, and invite participants. You dont have to import comments, enable commenting for Reader users, or manually track reviewer responses. Acrobat includes two types of managed reviews: shared and emailbased reviews. Each type of review has a wizard that helps you distribute a PDF with special tools and instructions to reviewers. The Tracker tracks all managed reviews. The Tracker provides access to the PDF file and information about the review and its participants. Review initiators can change review deadlines, add reviewers, and end reviews from the Tracker. The Tracker lets participants know when new comments are available, when deadlines are changed, and when reviewers are added, even when Acrobat is closed. It also provides information about server error states. 14) Shared reviews: Shared reviews are the most collaborative form of review because participants can read and reply to the comments of other participants. Comments from participants are stored in a repository on Acrobat.com or on an internal server. Acrobat synchronizes comments at regular intervals to download all the latest changes. Reviewers are notified of new comments as they are added, and they can see and reply to comments made by other reviewers.</p> <p>15) Email-based reviews: Email-based reviews are ideal when reviewers either dont have access to a common server or dont require a collaborative approach to reviewing documents. In an email-based review, the initiator sends a PDF to reviewers as an email attachment. Reviewers add their comments and return the document by using the Send Comments button in the document message bar. When receiving these comments, the initiator can merge them into their copy of the PDF. The primary limitation to email-based reviews is that participants cant view other comments during the review. Initiators can view comments only after receiving them.</p> <p>16) Searching PDFs: You run searches to find specific items in PDFs. You can run a simple search, looking for a search term within in a single file, or you can run a more complex search, looking for various kinds of data in one or more PDFs. You can run a search using either the Search window or the Find toolbar. In either case, Acrobat searches the PDF body text, layers, form fields, and digital signatures. You can also include bookmarks and comments in the search.</p> <p>The Search window offers more options and more kinds of searches than the Find toolbar. When you use the Search window,...</p>