175 general cost center planning erp606 bpd en us

Business Process Procedures

EHP6 for SAP ERP 6.0March 2012English

APOGeneral Cost Center Planning (175)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermanyBusiness Process Documentation

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Contents5General Cost Center Planning

51Purpose

52Prerequisites

52.1Master Data

62.2Roles

72.3Set Controlling Area

93Process Overview Table

124Process Steps

124.1Cost Center Masters

124.2Check Version Validity for Current Budget Period

134.3Transfer Planned Depreciation from Assets

144.4Set Planner Profile

144.5Download Cost Elements to Microsoft Excel for Cost Center Budget

194.6Update Budget Values for Indirect Manufacturing Cost Centers

194.7Upload Cost Elements for Indirect Manufacturing Cost Centers

214.8Plan Statistical Key Figures

224.9Plan Accrual Costs

244.10Execute Plan Assessment

264.11Confirm Indirect Manufacturing Cost Center Budget

264.12Final Planning Steps: Indirect Manufacturing Cost Center Budget

274.13Final Planning Steps: Copy AOP to Active Version

284.14Lock AOP and Active Version for Planning

305Appendix

305.1Reversal of Process Steps

General Cost Center Planning1 PurposeDuring the annual budgeting process, the managers of non-operational cost centers such as sales, marketing, administrative, and research and development plan the costs for various cost types/elements for their respective cost centers. The usual starting point for development of these plans is the actual data for the current/previous year.In this process, the previous year's actual expenses for these cost centers are copied into an AOP (annual operative planning) budget version in cost center accounting. As an alternative the previous year's budget data can also be used as a starting point for the exercise. The data in this version is downloaded into spreadsheets by each cost element and cost center. The respective cost center managers review and update the budget values according to their requirements and plans. Then these plans are uploaded back into SAP. The plans in SAP are reviewed and finalized. The planned depreciation on fixed assets is transferred separately to the cost center plan version. The system calculates the planned depreciation on assets by cost center, based on the asset values posted in the cost centers. In the case of cost centers having machinery, the depreciation is planned based on cost center and activity type.BDG will not be using previous years actuals or budget as a reference for the current year AOP. The AOP amounts will come from their legacy planning system and transferred to excel worksheets for upload into SAP. The scope of planning in SAP will only include the manufacturing indirect and direct costs centers.

2 Prerequisites2.1 Master DataYou have entered the master data required to go through the procedures of this scenario. Ensure that the following scenario-specific master data exists before you test this scenario: All BDG manufacturing cost centers will be in scope for cost center planning and are listed in the attached file

Common Master Data provided for all Areas

Master DataValueSelectionComment

Cost Center GroupP1XXX_ALLand all groups assigned to group P1XXX_ALLAll BDG Manufacturing Cost Centers

Cost element GroupA1_001A1_002

A1_099

A1_All

BDG_CEPLANAllocations Electricity ExpAllocations Natural Gas Exp

Allocations All other exp

Allocations All cost elmnts

BDG Cost Element Planning

Stat. key fig.10011002

1003

1004Number of employees

Area in square milesSquare footage

Pounds Processed

Cost Elements*

2.2 RolesUseThe following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business Role DetailsActivityTransaction

Employee (Professional User)SAP_NBPR_EMPLOYEE_SAssignment of this role is necessary for basic functionality.

Enterprise ControllerSAP_NBPR_CONTROLLER_MCheck version validity for current budget periodS_ALR_87005830

Copy previous year actualsKP98

Copy previous year budgetKP97

Transfer planned depreciation from assetsS_ALR_87099918

Set planner profileKP04

Define user defined planner profileKP34

Download and Upload cost elements to excelKP06

Plan statistical key figuresKP46

Execute plan assessmentKSUB

Plan Accrual CostsKSA8

Copy AOP to active versionKP97

Lock AOP and active version for planningS_ALR_87005830

Cost centers: Planning OverviewKSBL

Cost Centers: Act./Plan/Var./Prev.YrS_ALR_87013633

2.3 Set Controlling AreaUseThe controlling area is to be set before you carry out the first steps in controlling. If the controlling area is already assigned in the user parameters (see the Quick Guide), this step is no longer necessary and can be omitted.Procedure1. Access the transaction choosing one of the following navigation options:2. Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC MenuAccounting Controlling Cost Element Accounting Environment Set Controlling Area...

Transaction codeOKKS

3. Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role4. On the Set Controlling Area screen, enter Controlling area 1000.

Business roleEnterprise Controller(SAP_NBPR_CONTROLLER_M)

Business role menuOverhead Cost Controlling Actual Postings Actual Posting Preparation Set Controlling Area

5. Save (F5) your entry as a user parameter.3 Process Overview Table

Process stepExternal process referenceBusiness conditionBusiness roleTransaction codeExpected results

Cost Center MastersSee 155.03 Create Cost Center and Cost Center Group scenarioSee 155.03 Create Cost Center and Cost Center Group scenarioSee 155.03 Create Cost Center and Cost Center Group scenarioCost centers are created

Check Version Validity for Current Budget PeriodEnterprise ControllerS_ALR_87005830The version is updated.

Transfer Planned Depreciation from Assets (this is available but will be used after FY2015)Enterprise ControllerS_ALR_87099918Planned depreciation for new assets can be added at a cost element level. Plan depreciation is updated in the cost center.

Set Planner ProfileEnterprise ControllerKP04The cost elements are downloaded to excel for income/expense budget.

Download cost elements to excel for expense budgetAnnually during AOP process Enterprise Controller or IT systems analystKP06File downloaded correctly. Please see file template to be used for FY2015.

Update Budget Values for Expense for Indirect Mfg Cost CentersEnterprise ControllerN/AThe cost center manager updates the Excel spreadsheet and e-mails to the cost controller.

Upload cost elements for Expense for Indirect Mfg cost centers Annually during AOP processEnterprise ControllerKP06File uploaded correctly

Plan Statistical Key figures (this is available but will be used after FY2015)Enterprise ControllerKP46Statistic key figures per cost centers are available for reporting, as distribution ratio for assessment cycles

Plan Accrual Costs (Indirect Mfg Cost Centers)Enterprise ControllerKSA8The accrual costs based on planned wages and other personnel costs are calculated.

Execute Plan AssessmentEnterprise ControllerKSUBThe primary costs that have been manually and automatically planned indirect mfg cost centers are assessed for the corresponding receiver direct manufacturing cost centers based on predefined fixed percentages

Confirm Indirect Mfg Cost Center BudgetN/AN/AThe Indirect Mfg Cost Center Budget is confirmed.

Final Planning Steps: Indirect Mfg Cost Center BudgetSee 176: Manufacturing Cost Center Planning scenarioOptional step, only needed if production is activeSee 176: Manufacturing Cost Center Planning scenarioSee 176: Manufacturing Cost Center Planning scenarioPlanning manufacturing cost centers finalized

Final planning steps: Copy AOP to active versionAnnually when AOP has been frozenEnterprise ControllerKP97Data copied correctly

Final planning steps: Lock AOP and active version for planningAnnually when AOP has been frozenEnterprise ControllerS_ALR_87005830No planning changes possible in AOP or active version

4 Process Steps4.1 Cost Center MastersUseIn this document, you create a cost center. You can determine if you need to create a cost center group. Then you maintain the assessment cycle.

All BDG cost centers have been created and the specific cost centers to be used for Cost Center planning have been noted in the section 2.1. Procedure

For this activity, run the Create Cost Center and Cost Center Group (155.03) scenario document in its entirety as needed if new cost centers or groups are to be created.4.2 Check Version Validity for Current Budget Period UseIn this activity, you check version validity for the current budget period.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Current Settings Maintain Versions

Transaction codeS_ALR_87005830

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Enterprise Controller

(SAP_NBPR_CONTROLLER_M)

Business role menuOverhead Cost Controlling Period End Closing Maintain Version Settings

2. Double-click Maintain Settings of Version in Controlling Area.3. On the Determine Work Area screen, enter Controlling Area 1000as the controlling area.4. On the General Version Definition screen, select version 0 and double-click settings for each fiscal year. Ensure that the current budget year has integrated planning and copying allowed selected, and version locked deselected.5. If the current budget year is not shown, choose New Entries to add the year.6. Repeat the above steps for version 1 and version 2.7. Save your entries.Result The version is updated.4.3 Transfer Planned Depreciation from AssetsUseSince the asset accounting database stores the expected future depreciations per period and per asset, it is possible to transfer this data on the cost centers that are assigned to the asset master records.Prerequisites

Prerequisite for this section is that you have posted at least one asset acquisition.

If you have activated building block 162 Asset Accounting with demo data you will have example asset master data In scenario description 162 Asset Accounting, you will find in chapter 4.3. Asset Acquisitions how to proceed to meet the prerequisite.

Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Planning Aids Transfers Depreciation/Interest FI-AA





Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Primary Cost Planning: Depreciation/Interest

2. On the Primary Cost Planning: Depreciation/Interest screen, make the following entries:

Field nameDescriptionUser actions and valuesComment

Company code1000

Cost Center From values for range71-2120

Cost Center ToTo values for range82-7599

Depreciation area01

Planning periods

Plan version2

Summary reportSelected

Test runSelectedAs needed

3. Choose Execute.Result Planned depreciation for new assets can be added at a cost element level. Plan depreciation is updated in the cost center.4.4 Set Planner Profile UseBefore starting to enter plan data with transactions manually or with download from Microsoft Excel, you need to specify the kind of data that you want to plan (detail with fixed and variable split, which kind of currency) and the planning layout. Hence, a planner profile must be set.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Set Planner Profile

Transaction codeKP04




Business role menuOverhead Cost Controlling Planning Planning Preparation Set Planner Profile

2. On the Set Planner Profile screen, enter planner profile BDG_01 and choose Enter.Result Planning layouts and settings are defaulted.4.5 Download Cost Elements to Microsoft Excel for Cost Center Budget UseThis activity downloads cost elements to Microsoft Excel (MS Excel) for income/expense budget.Prerequisites

For information on using the Excel interface as in-place functionality, see SAP Notes 1094693 and 552915. Ensure that the security settings for your Excel version are set according to the description in the notes.

Before continuing, the following steps use Excel as in-place functionality. If the security settings are not set as described in the Notes, the correct use of the function is not assured.

The following settings have to be added only once. If the file description already exists, you do not need to repeat the following steps.

The file description is needed for the MS Excel upload of planning costs on cost centers. The file description needs to be saved separately so that it can be accessed in uploading the file. This activity has to be executed before the first time of planning. Check in the following steps to the correct assignments: The planner profile BDG_01 is set (transaction KP04).Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Set Planner Profile





Business role menuOverhead Cost Controlling Planning Planning Preparation Set Planner Profile

1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Current Settings Create User-Defined Planner Profiles





Business role menuOverhead Cost Controlling Planning Planning Preparation CO Maintain Planner Profile

2. On the Change View "Planner Profiles": Overview screen, select BDG_01.3. Choose General Controlling.4. On the Change View "General Controlling": Overview screen, select first line Cost ctrs: Cost element/activity inputs.5. Choose Layouts for controlling.6. On the Change View "Layouts for Controlling": Overview screen, select Y1-101-D.7. Choose Default Parameters.8. On the Cost Element/Activity Input Planning: Initial Screen Pre-Parameterization screen, make the following entries.


Controlling AreaControlling Area 1000No field for Controlling Area

Version2

From Period1

To Period12

Fiscal YearFor Example, 2015

Cost center for example, P1XXX_ALL

Activity TypeNo input for overhead costs

Cost elementNo input if group is provided

Cost element groupfor example, BDG_CEPLAN

9. Save your entries.10. On the Change View "Layouts for Controlling": Overview screen, choose Save.11. On the Change View "Layouts for Controlling": Overview screen, select Y1-101-D again.12. Choose Default Parameters.13. On the Cost Element/Activity Input Planning: Initial Screen Pre-Parameterization, choose Goto ( OverView Screen (F5).14. Confirm the macro warning with Activate Macros.15. The system displays the message File description 01_1P1_YBALL_01_001Y1-101-D has been generated.16. On the Maintain file description screen, Excel displays the general information you entered in step 8.

If the Excel sheet does not appear or if the general information is not shown, do not perform the next steps. Leave this step WITHOUT save and check whether your security settings are correct as described in SAP Notes 1094693 and 552915.

Note 1094693

Adjust the following settings of MS Excel 2007:-----------------------------------------------Office button (Top-left icon) -> Excel options -> Trust center ->Trust center settings -> Macro settingsThe following options needs to be selected:- Enable all macros- Trust access to the VBA project object model

17. If all entered Information from step 8 is shown on the Maintain File Description Screen, choose Save File Description.

18. Choose Save Excel Layout.19. Save your entries.20. Quit the transaction. On the Change View "Layouts for Controlling": Overview screen, you may be asked depending on the systems settings to create a Customizing order.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Cost and Activity Inputs Change





Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Change Cost Element/Activity Input Planning

2. On the Change Cost Element/Activity Input Planning - Initial Screen, make the following entries:

Field NameDescriptionUser Actions/ValuesComment

LayoutY1-101-D

Version 2

From period 1

To period12

Fiscal year

Cost center for example, P1000_MFG

Activity TypeDo not enter * in this field (no entries)

Cost element grpBDG_CEPLAN

3. To display all relevant cost elements, select Form Based and choose Overview.4. To confirm the macro warning, choose activate macros if the message appears.5. On the Change Cost Element/Activity input planning: Overview screen, an Excel sheet displays the general information that was defined in the planning profile.

If the Excel sheet does not appear or if the general information is not shown, do not perform the next steps. Leave this step WITHOUT save and check whether your security settings are correct as described in Notes 1094693 and 552915.

6. Delete last line Cost Element Total. If necessary remove Excel worksheet protection for deleting these entries (Review-Unprotect Sheet).7. From the menu, choose File ( Save Copy As and save for each cost center. The file name is in the form AOP_cc_yyyy where..cc = cost center, and yyyy = budget year.8. Save the file in the Excel 2007 XLSX format.

Remember to use (next combination) arrows to page and save a file for each cost center. Do not use Delete, Paste, and Sort functions in MS Excel. Add new records at the bottom.

It depends on the scope which the cost centers should plan.Result The cost elements are downloaded to MS Excel for income/expense budget.4.6 Update Budget Values for Indirect Manufacturing Cost Centers UseThe cost center manager updates the MS Excel spreadsheet and sends an e-mail to the cost controller.ProcedureThis is done outside SAP.Open the saved document. Update the document and save it as a text file (*.txt or *.csv) using the name format AOP_cc_yyyy where cc = cost center and yyyy = budget year. An example could be AOP_72-2504_2015.txt.

Notes for Editing the Spreadsheet

Do not use Delete, Paste, Sort functions in Excel.

Add new records at the bottom of the spreadsheet.

A second worksheet can be used for calculations, graphs.

Data can be kept at customer product level for accuracy, or alternatively updated by product group and distributed later.

Do not delete items to get rid of quantities, instead, enter 0.

Result

The Excel spreadsheet is now saved in the correct format for upload.4.7 Upload Cost Elements for Indirect Manufacturing Cost Centers UseIn this activity, you upload cost elements for income and expense excluding operations.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Cost and Activity Inputs Change






2. Choose Extras ( Excel Planning ( Upload. Make sure you have no Excel programs open!

3. Import a single file or a directory. Note that last line cost element (total) must be deleted and the files to be uploaded are converted form xls to txt for data update. 4. Select path of the file on your PC and enter the file description 01_1P1_BDG_01_001Y1-101-D and note that the path must not exceed 131 characters. 5. Provide the decimal notation as maintained in the user settings, for example, for U.S:, the decimal notation is 1,234,567.89.

6. Choose Execute. Remember to check the logs.Result The file is uploaded correctly. To review and confirm the results generate standard report for the cost center or cost center group loaded. To generate the standard report, use transaction code KSBL or S_ALR_87013611Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Planning Reports Cost Centers: Planning Overview

orAccounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Plan/Actual Comparisons Cost Centers: Actual/Plan/Variance

Transaction codeKSBL or S_ALR_87013611




Business role menuOverhead Cost Controlling Reporting Cost Centers Cost centers: Planning overview Or

Overhead Cost Controlling Reporting Cost Centers Cost centers: Plan/Actual/Variance

4.8 Plan Statistical Key FiguresUseYou use the statistical key figures to calculate key figures for reporting, and the figures are also used as the basis for periodic allocation. BDG will not use statistical key figure planning for FY2015 but will probably use it in future years.


SAP menuAccounting Controlling Cost Center Accounting Planning Statistical Key Figures Change





Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Change Stat. Key Figure Plan Data

2. On the Change Statistical Key Figure Planning screen, make the following entries:Field nameDescriptionUser actions and valuesComment

Version2Plan/actual version

Periods1 to 12Jan. to Dec.

YearCurrent fiscal year + 1Budget year for example, 2015Plan year

Cost centerprovide cost centerFor example, 71-2120

Statistical key figureprovide statistical key figureFor example, 1001

EntryForm-based

3. Choose Overview Screen (F5).4. On the Change Statistical Key Figure Planning: Overview screen make the following entries:


Current plan valueProvide plan valueFor example, 10

5. Choose Post (Strg+S).Result The cost centers for which you have planned one or more statistical key figures can now serve as receivers in the allocation cycles (periodic reposting, plan distribution, and plan assessment). 4.9 Plan Accrual CostsUseYou must start the plan accrual once you have completed manual primary cost planning. During this process, overhead cost percentages are used to plan accrued costs for the corresponding cost centers.You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to a cost center.

BDG will use the plan accrual costs process to plan fringe benefits expense for Direct Labor, Indirect Labor and Salaried expense. Prerequisites A costing sheet with valid overhead rates must be defined in Customizing. An internal order or cost center serves as the accrual object. BDG will use cost center 90-9325. This cost center corresponds to the actual postings, which enables you to compare and contrast the plan and actual costs. The overhead rates are usually identical to those for actual accrual.Here are the current plan overhead rates for each of the fringe benefit labor categories.

Accrued employee fringe benefit costsO/H rateBase

Direct Labor 43%Wages

Indirect Labor43%Wages

Salary Expense24%Salaries

To carry out the planned accrual calculation, you also have to plan the direct and indirect labor (611030, 610211, 610210, 610212, 610035, and 611050) and salary costs (cost element 611000) on all manufacturing cost centers (from Cost Center Group P1XXX_ALL) as described in the Primary Cost Planning section.The overhead O/H rates are to be checked and adopted to the individual business needs in transaction KSA8. From the menu bar, choose Extras ( Settings ( Percentage Method. Then double-click the overhead rates and save.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Planning Aids Accrual Calculation

Transaction codeKSA8




Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Plan Accrual for Cost Centers

2. On the Plan Accrual Calculation for Cost Centers screen, enter the required data:


Cost center groupP1XXX_ALLAll

Version2Plan/actual version

Periods1 to 12Jan. to Dec.

YearCurrent fiscal year + 1Plan year

Test runXUntil the run is error-free

Detailed listsX

3. Choose Execute.Result

Overhead rates cannot be transported and have to be maintained manually in Customizing.

You can use Extras ( Settings ( Percentage Method from the menu to display the allocation structure.4.10 Execute Plan AssessmentUseDuring the automatic secondary cost planning, you can plan secondary costs both on a value basis (as a plan assessment) and on a quantity basis (with indirect activity allocation).Assessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.The assessment is used to further allocate the costs of buildings and maintenance.Prerequisites A plan assessment cycle must be defined in Customizing.The statistical key figures or fixed percentages can be used as the tracing factor in the cycle must be planned.The sender cost centers must be planned with primary costs.You use cost elements with cost element category 42 for the plan assessment.The following cycles has been defined for the plan assessment:CycleSegmentSender Tracing FactorReceiver

P1000PPlant 1000 Indirect to DirectMultiple (see attached)Multiple (see attached)Fixed PercentagesMultiple (see attached)




SAP ECC menuAccounting Controlling Cost Center Accounting Planning Allocations Assessment

Transaction codeKSUB




Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Execute Plan Assessment Cycle for Cost Centers

If you get an error message while entering the following data, refer to the Quick Guide, section 5.2 (Cost Center Planning 175).2. On the Execute Plan Assessment screen, enter the required data:


PeriodsTwo fields, with a From and To field. One number (from 1 to 12)Month number corresponds to the fiscal period (Sep=1, Aug=12)Only fill out the first field. Do not enter a value in the second field.

YearCurrent fiscal year + 1Plan year

Test runXUntil the run is error-free

Detailed listsX

CycleP1000PPlant 1000 Indirect to Direct

3. Choose Execute. Repeat the process for cycles P1010P and P1020P. ResultThe primary costs that have been manually and automatically planned for the indirect cost centers are assessed for the corresponding receiver direct manufacturing cost centers based on the planned fixed percentages.

To display the existing cycles, choose Extras ( Cycle ( Display.To review and confirm the results generate standard report for the cost center or cost center group assessed. The following indirect cost center groups have been created for each plant.

Plant Cost Center GroupDescription

1000 SacramentoP1000_AINDPlant 1000 Mfg. Indirect Cost Centers

1010 SalidaP1010_A103Plant 1010 Mfg. Indirect Cost Centers

1020 TurlockP1020_A103Plant 1020 Mfg. Indirect Cost Centers

To generate the standard report, use transaction code KSBL or S_ALR_87013611Option 1: SAP Graphical User Interface (SAP GUI)


or

Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Plan/Actual Comparisons Cost Centers: Actual/Plan/Variance

Transaction codeKSBL or S_ALR_87013611




Business role menuOverhead Cost Controlling Reporting Cost Centers Cost centers: Planning overview

Or

Overhead Cost Controlling Reporting Cost Centers Cost centers: Plan/Actual/Variance

4.11 Confirm Indirect Manufacturing Cost Center Budget

Option A: If the data is correct, proceed to the next step. Option B: If the data is incorrect, go back to the preceding planning steps.4.12 Final Planning Steps: Indirect Manufacturing Cost Center BudgetUse

This step is not needed if production is not activated (only relevant with production).Before finalizing the cost center planning, all cost centers are to be planned. If production (part of library) is included in scope, the manufacturing cost centers are to be planned before executing the following steps.

This step is not needed if production is not in scope. Procedure

For this activity, run the Manufacturing Cost Center Planning (176) scenario document in its entirety, using the master data from this scenario document.4.13 Final Planning Steps: Copy AOP to Active VersionUseIn this activity, you copy AOP (planning version 2) to the active version (planning version 0).Prerequisites

If manufacturing cost centers are also to be planned, make sure that the Manufacturing cost center planning (176) scenario is finalized before doing this step. Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Planning Aids Copy Copy Plan to Plan





Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Copy Planning

2. On the Copy Planning - Initial Screen, choose All Cost Centers.3. In the Template version, enter 2. In Period from to Period to, enter 1 to 12. In fiscal year, enter the budget year. 4. In the Target version, enter 0. In fiscal year, enter the same as what you entered in the template. 5. In Plan Data, select All plan data. In Existing Plan Data, choose Reset and overwrite.6. The Test Run can be selected as needed. Then choose Execute.Result The data is copied correctly. The planned activity prices of version 0 can be used for the step Create Frozen Costing Run, Execute, and Mark as Future Planned Price of scenario AOP-Standard Cost Calculation (178).

Version 0 in cost center accounting is the version in which actuals are stored.To generate a report, use transaction code KSBL.Option 1: SAP Graphical User Interface (SAP GUI)


Transaction codeKSBL




Business role menuOverhead Cost Controlling Reporting Cost Centers Cost centers: Planning overview

4.14 Lock AOP and Active Version for PlanningUseIn this activity, you lock annual operative planning (AOP) and active version for planning.Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menuAccounting Controlling Cost Center Accounting Planning Current Settings Maintain Versions





Business role menuOverhead Cost Controlling Period End Closing Maintain Version Settings

2. Double-click Maintain Settings of Version in Controlling Area.3. In the Determine Work Area dialog box, enter Controlling Area 1000 as the controlling area.4. Select version 0 and double-click Settings for each Fiscal Year.5. Choose version locked for the budget year and then choose Save.6. Repeat the above steps for version 2 when this version is relevant for your scope. On the Change View "Settings for Each Fiscal Year": Details screen, you may be asked depending on the systems settings to create a Customizing order.Result No planning changes are possible in AOP or the active version. 5 Appendix5.1 Reversal of Process Steps All steps cannot be reversed.Upload cost elements for income and expense excluding operations

Transaction code ( SAP GUI)KP06

Reversal:Delete planned costs

Transaction code ( SAP GUI)KP06 (+shift F2), KP90,

Business roleEnterprise Controller (SAP_NBPR_CONTROLLER_M)


CommentKP90 is used for a deletion in mass

Plan Statistical Key figures

Transaction code ( SAP GUI)KP46

Reversal:Delete plan data

Transaction code ( SAP GUI)KP46 (+shift F2), KP90, KP91


Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Change Stat. Key Figure Plan Data

CommentKP90 and KP91 are used for deletion in mass

Plan Assessment

Transaction code ( SAP GUI)KSUB

Reversal:Reverse plan assessment

Transaction code ( SAP GUI)KSUB (with shift+F8)


Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Execute Plan Assessment Cycle for Cost Centers

CommentSame transaction but with Shift+F8

Plan Accrual Costs

Transaction code ( SAP GUI)KSA8

Reversal:Reverse plan accrual costs

Transaction code ( SAP GUI)KSA8 (with F7)


Business role menuOverhead Cost Controlling Planning Planning: Cost Centers Plan Accrual for Cost Centers

CommentSame transaction but with F7

SAP AG

Page 24 of 31

Sheet1

Company CodeCost CenterProfit CenterNameCurrencyPerson ResponsibleValid FromValid To

100071-21203000Field ReceivingUSDBob Ketcher9/1/1212/31/99

100072-25023000Test GradingUSDScott Moore9/1/1212/31/99

100072-25043000FumigationUSDJames Morse9/1/1212/31/99

100072-25093000TruckingUSDJames Morse9/1/1212/31/99

100072-25593000Receiving/StorageUSDJames Morse9/1/1212/31/99

100072-43153000Cold StorageUSDJerry Spain9/1/1212/31/99

100072-67314300Supply Chain AdminUSDJerry Spain9/1/1212/31/99

100072-75513000Sterilization AreaUSDJerry Spain9/1/1212/31/99

100072-86353000Pallet RepairsUSDJerry Spain9/1/1212/31/99

100073-32373000Inshell GeneralUSDJames Morse9/1/1212/31/99

100073-35493000MPL GeneralUSDJames Morse9/1/1212/31/99

100073-50953000Maintenance AdminUSDAbdou Benafghoul9/1/1212/31/99

100073-63903000Stock and Tool RoomUSDAbdou Benafghoul9/1/1212/31/99

100074-63153000SanitationUSDJames Morse9/1/1212/31/99

100074-63173000Plant JanitorialUSDJames Morse9/1/1212/31/99

100074-63183000Plant Pest ControlUSDJames Morse9/1/1212/31/99

100074-67203000Steam GenerationUSDAbdou Benafghoul9/1/1212/31/99

100074-67343000Manufacturing AdminUSDMatt Lopez9/1/1212/31/99

100074-70373000Center WhseUSDMatt Lopez9/1/1212/31/99

100074-70383000BD BuildingUSDMatt Lopez9/1/1212/31/99

100074-70393000BlanchingUSDMatt Lopez9/1/1212/31/99

100074-70403000Slicing and DicingUSDMatt Lopez9/1/1212/31/99

100074-73203000Paste MillUSDMatt Lopez9/1/1212/31/99

100074-73213000Butter MillUSDMatt Lopez9/1/1212/31/99

100074-73993000Mfg Bldg - GeneralUSDMatt Lopez9/1/1212/31/99

100074-74003000Oil RoastingUSDMatt Lopez9/1/1212/31/99

100074-74013000Dry RoastingUSDMatt Lopez9/1/1212/31/99

100074-74023000Can LinesUSDMatt Lopez9/1/1212/31/99

100074-74033000Flexible Pkg LinesUSDMatt Lopez9/1/1212/31/99

100074-74043000PET LinesUSDMatt Lopez9/1/1212/31/99

100074-74053000Pouch LinesUSDMatt Lopez9/1/1212/31/99

100074-74063000Misc Packaging LinesUSDMatt Lopez9/1/1212/31/99

100074-75993000Packaging GeneralUSDMatt Lopez9/1/1212/31/99

100075-57013000Quality ControlUSDBrian Dunning9/1/1212/31/99

100075-57083000Analytical LabUSDBrian Dunning9/1/1212/31/99

100076-43163000Towveyor TrackUSDAbdou Benafghoul9/1/1212/31/99

100076-62203000EngineeringUSDAbdou Benafghoul9/1/1212/31/99

100076-62303000EnvironmentalUSDAbdou Benafghoul9/1/1212/31/99

100076-62353000Engineering RelocUSDAbdou Benafghoul9/1/1212/31/99

100076-62603000SecurityUSDEdward Grant9/1/1212/31/99

100076-67103000FacilitiesUSDAbdou Benafghoul9/1/1212/31/99

100077-63253000Occupational SafetyUSDJohn Yonkus9/1/1212/31/99

100077-67003000General DeptUSDBruce Lish9/1/1212/31/99

100077-67153000Worker Comp & PenUSDTom Watkins9/1/1212/31/99

100078-21013100ReceivingUSDTim Fitzgerald9/1/1212/31/99

100078-25053100Pest ControlUSDTim Fitzgerald9/1/1212/31/99

100078-25063100FumigationUSDTim Fitzgerald9/1/1212/31/99

100078-25073100Crop DryingUSDTim Fitzgerald9/1/1212/31/99

100078-28153100PPO ChambersUSDStan Prickett9/1/1212/31/99

100078-35003100ShellerUSDMark Kornfeind9/1/1212/31/99

100078-35423100Main Production LineUSDTBD9/1/1212/31/99

100078-36423100By-Product LineUSDTBD9/1/1212/31/99

100078-46983100TruckingUSDDavid Nichols9/1/1212/31/99

100078-62413100Inventory ControlUSDLeticia Hernandez9/1/1212/31/99

100078-62613100SecurityUSDSidney Jones9/1/1212/31/99

100078-63163100SanitationUSDTim Fitzgerald9/1/1212/31/99

100078-63253100Occupational SafetyUSDDarrell Nelson9/1/1212/31/99

100078-63913100Shop & Tool RoomUSDDave Betts9/1/1212/31/99

100078-67013100General DepartmentUSDDarrell Nelson9/1/1212/31/99

100078-67023100Re-PackUSDTBD9/1/1212/31/99

100078-67113100FacilitiesUSDDavid Betts9/1/1212/31/99

100082-21013200Receiving - TurlockUSDUlli Thiersch9/1/1212/31/99

100082-25053200Pest ControlUSDUlli Thiersch9/1/1212/31/99

100082-62413200Inventory ControlUSDUlli Thiersch9/1/1212/31/99

100082-62613200SecurityUSDUlli Thiersch9/1/1212/31/99

100082-63163200Sanitation - TurlockUSDUlli Thiersch9/1/1212/31/99

100082-63253200Occupational SafetyUSDUlli Thiersch9/1/1212/31/99

100082-63913200Shop & Tool RoomUSDUlli Thiersch9/1/1212/31/99

100082-67013200General DeptUSDUlli Thiersch9/1/1212/31/99

100082-67113200Facilities - TurlockUSDUlli Thiersch9/1/1212/31/99

100082-70393200Blanching Lines 1&2USDUlli Thiersch9/1/1212/31/99

100082-70403200Natural Line 1USDUlli Thiersch9/1/1212/31/99

100082-70413200Bulk Transfer LineUSDUlli Thiersch9/1/1212/31/99

100082-70423200Fine Meal DicerUSDUlli Thiersch9/1/1212/31/99

100082-75993200Packaging - TurlockUSDUlli Thiersch9/1/1212/31/99

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175 general cost center planning erp606 bpd en us

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