16 august 2011 it acquisition reform - update a combat support agency defense information systems...

16 August 2011

IT Acquisition Reform - IT Acquisition Reform - UpdateUpdate

A Combat Support Agency

Defense Information Systems Agency

AgendaAgenda


Defense Information Systems Agency

•Overview•DoD Acquisition Model•Acquisition Process for IT•Acquisition Reform Tenets•Acquisition Reform Phases•Acquisition Strategy•Conclusion

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Why Reform IT Acquisition?Why Reform IT Acquisition?

Using current acquisition processes and governance…..the result:

• Does Not Meet User Needs• Takes Too Long To Deliver Capabilities• Costs Too Much to Acquire• Allows Duplicative Acquisition

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The DoD Acquisition ModelThe DoD Acquisition Model

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BB CC

• Capabilities Production Capabilities Production DocumentDocument• Military Equipment Military Equipment Valuation* #Valuation* #• Operational Test PlanOperational Test Plan

IT Related Documentation for DOD 5000 AcquisitionsIT Related Documentation for DOD 5000 Acquisitions

• Acq Decision Memorandum*Acq Decision Memorandum*• Act Info Assurance Strategy*Act Info Assurance Strategy*• AoA*AoA*• Benefit Analysis & Benefit Analysis & Determination* #Determination* #• Certification of Spectrum Certification of Spectrum DD1494*DD1494*• Clinger Cohen Act Clinger Cohen Act Compliance*Compliance*• Consideration of Technology Consideration of Technology Issues* #Issues* #• Cooperative Opportunities* #Cooperative Opportunities* #• Data Mgmt Strategy* #Data Mgmt Strategy* #• DoD CIO Confirmation of DoD CIO Confirmation of CCA Compliance*CCA Compliance*• DoD Component Cost DoD Component Cost Estimate*Estimate*• Economic Analysis*Economic Analysis*• Exit Criteria*Exit Criteria*• ICE*ICE*• Info Support Plan*Info Support Plan*• IUID Implementation Plan*IUID Implementation Plan*• Life Cycle Signature Support Life Cycle Signature Support Plan*Plan*• Market Research*Market Research*• MDA Program Certification*MDA Program Certification*• Net Centric Data Strategy*Net Centric Data Strategy*• Nunn McCurdy Assessment & Nunn McCurdy Assessment & Certification*Certification*• Program Protection Plan*Program Protection Plan*• System Engineering Plan*System Engineering Plan*• System Threat Assessment System Threat Assessment Report*Report*• Technology Development Technology Development StrategyStrategy• T&E StrategyT&E Strategy

• Acq Program Baseline*Acq Program Baseline*• Acq Strategy*Acq Strategy*• Affordability Assessment*Affordability Assessment*• Alternate LFT&E Plan$Alternate LFT&E Plan$• Capabilities Development Capabilities Development DocumentDocument• Competition Analysis* #Competition Analysis* #• Core Logistics Analysis, Core Logistics Analysis, Source of Repair Analysis* #Source of Repair Analysis* #• Corrosion Control Plan*Corrosion Control Plan*• Cost Analysis Requirements Cost Analysis Requirements Document*Document*• Independent Technology Independent Technology Readiness Assessment (ACAT Readiness Assessment (ACAT 1D)*1D)*• Industrial Base Capabilities Industrial Base Capabilities Considerations* #Considerations* #• LFT&E Waiver from Full-Up LFT&E Waiver from Full-Up System Level Testing%System Level Testing%• Life Cycle Support Plan*#Life Cycle Support Plan*#• LRIP QuantitiesLRIP Quantities• Manpower Estimate*Manpower Estimate*• Operational Test Agency Operational Test Agency Report of Operational T&E Report of Operational T&E Results*Results*• PESHE*PESHE*• Post-CDR ReportPost-CDR Report• Post-PDR ReportPost-PDR Report• Replaced System Replaced System Sustainment PlanSustainment Plan• Spectrum Supportability Spectrum Supportability Determination*Determination*• System Threat Assessment*System Threat Assessment*• Technology Readiness Technology Readiness Assessment*Assessment*• TEMP*TEMP*

• Beyond LRIP Report!Beyond LRIP Report!• IT and NSS Joint IT and NSS Joint Interoperability Test Interoperability Test CertificationCertification• IOT&E completedIOT&E completed• LFT&E Report%LFT&E Report%• Post Implementation Post Implementation ReviewReview

• * Document is created in this phase and updated periodically throughout * Document is created in this phase and updated periodically throughout the life cyclethe life cycle• # Part of TDS or Acquisition Strategy# Part of TDS or Acquisition Strategy• Red: Statutory requirementRed: Statutory requirement• Black: Regulatory requirementBlack: Regulatory requirement• Green: Statutory requirement for MAIS programs Green: Statutory requirement for MAIS programs • Blue: Statutory and Regulatory requirementBlue: Statutory and Regulatory requirement• % OSD LFT&E oversight programs only% OSD LFT&E oversight programs only• ! OSD OT&E oversight programs only! OSD OT&E oversight programs only• $ OSD LFT&E oversight programs with waiver from full-up, system-level $ OSD LFT&E oversight programs with waiver from full-up, system-level testing onlytesting only

• Assessment & Certification of a Critical Change to Defense CommitteesAssessment & Certification of a Critical Change to Defense Committees• CCDRCCDR• Defense Acq Executive Summary Defense Acq Executive Summary • DBSMC certificationDBSMC certification• MAIS Annual Report to CongressMAIS Annual Report to Congress• MAIS Quarterly ReportMAIS Quarterly Report• Notice of MAIS Cancellation or Significant Reduction in ScopeNotice of MAIS Cancellation or Significant Reduction in Scope• Notification of Significant Change to the Defense CommitteesNotification of Significant Change to the Defense Committees• Program Deviation ReportProgram Deviation Report• Selected Acq ReportSelected Acq Report• SRDRSRDR• Unit Cost ReportUnit Cost Report

Other DocumentationOther Documentation

• AoA Study AoA Study GuidanceGuidance• AoA Study AoA Study PlanPlan• Initial Initial Capabilities Capabilities Document*Document*

Material Material Solution Solution AnalysisAnalysis

Technology Technology DevelopmentDevelopment

Engineering & Engineering & Manufacturing Manufacturing DevelopmentDevelopment

AA

Production & Production & DeploymentDeployment

Operations & Operations & SupportSupport

FRPFRPMDDMDDCCBB

Current acquisition documentationCurrent acquisition documentation

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IT Acquisition Reform ImperativeIT Acquisition Reform Imperative

–Defense Science Board Defense Science Board •Jan 09 – Integrating COTSJan 09 – Integrating COTS•Mar ‘09 – IT AcquisitionMar ‘09 – IT Acquisition•Apr ‘09 – Fix the Acq processApr ‘09 – Fix the Acq process•Jul ‘09 – Rapid AcquisitionJul ‘09 – Rapid Acquisition

–Industry Associations Industry Associations •AFEI, TechAmerica, AFEI, TechAmerica,

–National Academies - National Academies - Achieving Achieving Effective Acq of IT in DoD 2010Effective Acq of IT in DoD 2010

–Business Leads (e.g. BENS) – Business Leads (e.g. BENS) – Aug Aug ‘08 Joint DISA IT Review ‘08 Joint DISA IT Review

Improve DoD IT Improve DoD IT AcquisitionAcquisition

““On average, it takes the Department 81 months from when an IT program is first funded to when it becomes On average, it takes the Department 81 months from when an IT program is first funded to when it becomes operational…By comparison, the iPhone was developed in 24 months. That is less time that it would take us to operational…By comparison, the iPhone was developed in 24 months. That is less time that it would take us to prepare and defend a budget and receive Congressional approval for it. Steve Jobs gets an iPhone. We get a prepare and defend a budget and receive Congressional approval for it. Steve Jobs gets an iPhone. We get a budget. It’s not an acceptable trade. budget. It’s not an acceptable trade.

Bill Lynn, DEPSECDEF (May 2010)Bill Lynn, DEPSECDEF (May 2010)

• Develop and Implement a new process for Acquiring IT Develop and Implement a new process for Acquiring IT (FY10 NDAA Section 804)(FY10 NDAA Section 804)

• HASC Panel on Defense Acquisition Reform Finding and Recommendations (23 March 2010)

25-Pt Implementation Plan 25-Pt Implementation Plan to Reform Federal IT to Reform Federal IT

ManagementManagement

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A New DoD Acquisition A New DoD Acquisition Process for ITProcess for IT

DSB – DoD Policies and Procedures for the Acquisition of Information Technology, March 2009

Section804

• Modeled on successful commercial practices– Agile software Development

• Multiple, rapidly executed increments or releases of capability– Releases divided into ~6 month iterations– Iterations tested and potentially deployable

• Early and continual involvement of the user• Integrated testing

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RequirementsRequirements

RequirementsRequirements

AcquisitionAcquisition

ResourcingResourcing

Infrequent MilestonesInfrequent Milestones

Frequent Stakeholder IPRsFrequent Stakeholder IPRs

Program oriented JCIDS “IT Program oriented JCIDS “IT Box”Box”

Program orientedProgram oriented Incremental delivery via projectsIncremental delivery via projects

PPBE – Program ElementsPPBE – Program Elements Capability ElementsCapability Elements

Synchronized – Integrated Synchronized – Integrated governance and Capability governance and Capability Portfolio ManagementPortfolio Management

Capability oriented - RoadmapsCapability oriented - Roadmaps

R&D, Procurement, O&MR&D, Procurement, O&MSingle “IT” AppropriationSingle “IT” Appropriation

Separate T&E and C&ASeparate T&E and C&A Integrated and Continuous T&E Integrated and Continuous T&E and C&Aand C&A

Rationalized w/constraintsRationalized w/constraints

Oversight/Oversight/

GovernanceGovernance

AcquisitionAcquisition

ResourcingResourcing

Portfolio WCF AccountsPortfolio WCF Accounts

ArchitectureArchitecture

Federated and stove-pipedFederated and stove-piped Enterprise focused to Enhance Enterprise focused to Enhance Standardization and Minimize Standardization and Minimize DuplicationDuplication

•Portfolio & Portfolio & GovernanceGovernance

Work GroupsWork Groups

•Acquisition ProcessAcquisition Process•ContractingContracting•T&E & CertificationT&E & Certification

•ArchitectureArchitecture

•FundingFunding

•RequirementsRequirements

Overview of Changes being Overview of Changes being ConsideredConsidered

IT

Acquisition

Requirements

Funding

Architecture

& Standards

Oversight & Oversight & GovernanceGovernance

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IntegrationIntegrationLead - DCMOLead - DCMOIntegrationIntegration

Lead - DCMOLead - DCMO

Wo

rkin

g G

rou

ps

Wo

rkin

g G

rou

ps

Portfolio and Governance - Lead CAPE Portfolio and Governance - Lead CAPE Portfolio and Governance - Lead CAPE Portfolio and Governance - Lead CAPE

Acquisition Process - Lead NII / DISA Acquisition Process - Lead NII / DISA Acquisition Process - Lead NII / DISA Acquisition Process - Lead NII / DISA

Metrics – Lead Navy Metrics – Lead Navy Metrics – Lead Navy Metrics – Lead Navy

Funding - Lead OSD ComptrollerFunding - Lead OSD ComptrollerFunding - Lead OSD ComptrollerFunding - Lead OSD Comptroller

Architecture and Systems Engineering – Lead DoD CIOArchitecture and Systems Engineering – Lead DoD CIOArchitecture and Systems Engineering – Lead DoD CIOArchitecture and Systems Engineering – Lead DoD CIO

IT Acquisition Reform Task ForceIT Acquisition Reform Task Force

Chair: Deputy Secretary of Defense (DSD)Chair: Deputy Secretary of Defense (DSD)Executive Lead: DCMOExecutive Lead: DCMO

Chair: Deputy Secretary of Defense (DSD)Chair: Deputy Secretary of Defense (DSD)Executive Lead: DCMOExecutive Lead: DCMO

Requirements - Lead Joint Staff / Air ForceRequirements - Lead Joint Staff / Air ForceRequirements - Lead Joint Staff / Air ForceRequirements - Lead Joint Staff / Air Force

Contracts - Lead AT&L / ArmyContracts - Lead AT&L / ArmyContracts - Lead AT&L / ArmyContracts - Lead AT&L / Army

Test, Evaluation/C&A - Lead DISA TEOTest, Evaluation/C&A - Lead DISA TEOTest, Evaluation/C&A - Lead DISA TEOTest, Evaluation/C&A - Lead DISA TEO

Human Capital - Lead DoD CIOHuman Capital - Lead DoD CIOHuman Capital - Lead DoD CIOHuman Capital - Lead DoD CIO

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What Does DoD’s IT Acquisition What Does DoD’s IT Acquisition Reform Affect? Reform Affect?

• New process is applicable across the DoD IT Enterprise (including National Security Systems) in the following categories:

• Networked IT Systems (e.g., command and control, business information):– User-facing applications

– Computing infrastructure (e.g., common applications, operating system)

– Security and information assurance for applications, systems, and networks

– Computing hardware including configuration modification for network integration, etc. (e.g., servers, laptops)

– Communications/networking infrastructure

– Note: IT hardware requiring unique development and requisite production decisions will be acquired using traditional DoD acquisition policy (DoD 5000 processes) to ensure appropriate focus on these areas.

• Weapon Platform IT Systems– Platform-hosted IT mission systems that are not considered embedded

– Note: IT embedded in weapon systems will continue to be developed, acquired, and managed as part of that weapon platform and not separately acquired under the new IT acquisition process. Upgrades to embedded IT software in weapon systems may be considered for applicability to the new IT acquisition process when no hardware change is required. This will be reviewed on a case-by-case basis.

• Services acquired or developed as a service-oriented architecture

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IT Acquisition TenetsIT Acquisition Tenets

• Deliver meaningful increment of capability in 18 months or less. Larger capabilities will be delivered in a series in increments, each of which provides useful capability. Planning and execution will occur within a level of effort funding top line.

• Use outcome and performance based metrics. Metrics define improvements to the capability and provide clear and coherent way to measure both process and system improvements.

• Leverage enterprise services and assets (Emphasize open standards and common platforms) Emphasize the use of open standards and common platforms by use of enterprise systems, processes, infrastructure, and services (e.g., Common systems engineering, RACE, Forge.mil, NCES) to maximum extent practicable

• Conduct testing and certification/accreditation “in stride”. Integrated testing and certification will occur throughout the implementation phase.

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IT Acquisition Tenets (cont’d)IT Acquisition Tenets (cont’d)

• Assure agility by allowing trade-offs within dollar and time limits. Accommodate requirements trades (features, performance) reflecting user priorities, feedback, and technology advances/limitations during planning and execution.

• Manage by capability-based portfolios. Portfolio construct for efficient development, fielding, and operation of like capability investments across the DoD Enterprise. Frequent in-process-reviews to replace major program oriented milestones.

• Allow tailorable processes. Project execution should be tailored for the particular risks, acquisition life cycle, and oversight needs of different types of IT acquisition efforts.

• Comply with enterprise and segment architectures. Assure designs are consistent with promulgated architecture policies and standards to facilitate system interoperability and integration.

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• Phase 1: Internal and external communication of flexibilities already in current acquisition policies and statutes – Mar 2011– Identify process flexibilities within current policy and statute – Begin communication activities by end of March 2011

DoD IT Acquisition Reform – DoD IT Acquisition Reform – Phase 1Phase 1

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• Phase 2: Create a single, integrated (end-to-end) interim IT acquisition policy and implementation plan for use by Section 804 Piloting activities – Jun 2011– Mar/Apr 2011 continue to integrate WG deliverables into a single

process – Initial draft of end-to-end IT acquisition policy and implementation

plan – Apr 2011

•Includes draft pilot project process – Refine IT acquisition policy and plans – May/Jun 2011 – Non-pilot activities continue to use current DoD IT acquisition

processes

DoD IT Acquisition Reform – DoD IT Acquisition Reform – Phase 2 Phase 2

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Phase 3 Pilot StrategyPhase 3 Pilot Strategy

Pilot ProposalPilot Proposal(Identifies value (Identifies value proposition for proposition for using new using new process)process)

RequestingRequestingOrganizationOrganization

DCMODCMOCoordinatorCoordinator

Identifies pilot Identifies pilot review boardreview boardmembershipmembership

Pilot ReviewPilot ReviewBoardBoard

RecommendsRecommendsapproval/ approval/ disapproval/ disapproval/ changes to changes to proposalproposal

DCMODCMO*co-signed by additional *co-signed by additional Task Force membership Task Force membership as requiredas required

Pilot Pilot Designation Designation LetterLetter•Direction to Direction to execute pilotexecute pilot•Delegates Delegates authorities*authorities*

Pilot ActivityPilot Activity

Pilot Pilot execution with execution with periodic in-periodic in-process-process-reviews and reviews and metrics metrics reportsreports

Pilot ProcessPilot Process

Pilot IdentificationPilot Identification Pilot ApprovalPilot Approval Pilot ExecutionPilot Execution

• Purpose – Pilots will be used to evaluate the new IT acquisition process and incorporate lessons learned into proposed regulation and statutory changes

• Scope – Individual pilot efforts each evaluate a subset of IT Acquisition Reform Tenets (e.g. Portfolio Management, Funding, Requirements Process, etc.)

•DoD organizations will propose both project and portfolios for pilot consideration

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• Phase 3: Implement interim IT acquisition policy for pilot projects – Jul 2011-June 2012– Monitor pilots and incorporate lessons learned as changes to IT

acquisition policy and implementation plan– Coordinate proposed legislative changes necessary for

Department-wide implementation– Finalize IT acquisition policy and implementation plan – Jun

2012

• Phase 4: Implement new IT acquisition policy Department-wide - Jul 2012

DoD IT Acquisition Reform – DoD IT Acquisition Reform – Phases 3 & 4Phases 3 & 4

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IntegrateIntegrate UpdateUpdate

Propose Propose Execute Execute ReportReport

DevelopDevelop

Phased Implementation StrategyPhased Implementation StrategyP

has

esP

has

es

Task Task ForceForce

WG COAsWG COAs

Pilot Pilot ProgramProgram

ScheduleSchedule

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DoD-wide Memorandum emphasizing DoD-wide Memorandum emphasizing use of flexibility withinuse of flexibility within

current policy and statutecurrent policy and statute

Implement integrated Implement integrated interim policy for interim policy for approved pilotsapproved pilots

DoD-wide DoD-wide integrated policy integrated policy

incorporating incorporating statutory changesstatutory changes

Mar ‘11Mar ‘11 Jun ‘11Jun ‘11 Jun ‘12Jun ‘12

22Develop Develop

integrated interim integrated interim policy for policy for

approved pilotsapproved pilots

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Questions?Questions?

16 august 2011 it acquisition reform - update a combat support agency defense information systems...

Documents

defense acquisition

duplicative acquisition

current acquisition

new process

itdsb dod policies

joint disa

continuous te

appropriationseparate