Request for Proposal (RFP)

Yuba Community College District: Woodland Community College

Geotechnical Services: Performing Arts Facility

No. RFP 19-04

Issue Date: September 10, 2019

RFP Due: October 8, 2019, 1:00pm, District Office

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RFP Due Date: October 8th, 2019, 1:00pm Sharp, YCCD District Offices Location- Delivered To:

Yuba Community College District, District OfficesAttn.: David WillisDistrict Director of Facilities Planning, Maintenance & OperationsRFP No. 19-04, YCCD, Woodland Community College, Geotechnical Services: Performing Arts FacilityAddress: 425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Yuba Community College DistrictDistrict Offices

425 Plumas Blvd, Suite 200 (second floor) Yuba City, California, 95991

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Proposal Delivery Location, Front Counter at Second Floor

TABLE OF CONTENTS

1.0 INTRODUCTION1.1 District Information1.2 Yuba Community College District Background1.3 Purpose of Request: Geotechnical Services associated with the WCC Performing Arts Facility 1.4 Applicable Codes2.0 Professional Services Scope of Work3.0 Insurance, Indemnity Requirements4.0 Term, Termination, and Suspension5.0 Governing Law; Interpretation6.0 Project Schedule7.0 District Staff Contacts during the Proposal Process8.0 Proposal Format Organization9.0 Selection of Geotechnical Services Provider10.0 Basis of Award11.0 Non-Discrimination12.0 Evaluation of Proposals13.0 Responses to RFP14.0 Requests for Information15.0 Proposal Schedule16.0 District Parking17.0 RFP Proposal Requirement Clarifications: Prompt and Complete Proposals18.0 Award of Contract19.0 Reservation of RightsAppendix A, Statement of QualificationsAppendix B, Fee ProposalAppendix C, Other Areas of ConcernAppendix D, Academic CalendarsAppendix E, Map of Woodland Community CollegeAppendix F, Performing Arts / Culinary Services Facility, Preliminary Planning DocumentsAppendix G, Non-Collusion Affidavit FormAppendix H, References FormAppendix I, Signature Proposal FormAppendix J, Acknowledgement of Addenda FormAppendix K, Firm W9 FormAppendix L, Insurance FormAppendix M, Licenses, Certifications, Documents Proving Qualifications by Team Members.

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1. INTRODUCTION

1.1 District Information:

The District consists of two colleges, Woodland Community College and Yuba College, with campuses located at six different locations: Yuba College in Marysville, CA; Sutter County Center in Yuba City, CA; Beale Education Center, Beale AFB, CA; Woodland Community College in Woodland, CA; Colusa County Center in Williams, CA; and Lake County Campus in Clearlake, CA.

1.2 Yuba Community College District

The Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba, Sutter, Colusa, Yolo, Lake, Butte, Glenn and Placer) and nearly 4,200 square miles of territory in rural, north-central California. It has colleges in Marysville and Woodland, an educational center in Clearlake, an educational center in Williams, an educational center in Yuba City, and outreach operations at Beale Air Force Base.

1.3 Purpose of Request: Geotechnical Services Proposals

The District requests Geotechnical Services Proposals from Qualified Firms. Services include all Geotechnical Services required to support the Architectural Firm planning and design of the new Performing Arts Facility per the Division of the State.

1.4 Applicable Codes

All planning work shall meet all Local, State, and Federal Codes, Regulations, and Ordinances.

2.0 Professional Services Scope of Work:

This Request for Proposal (RFP) requests Geotechnical Professional Services from Pre-Qualified Firms for the new Performing Arts Facility located at the Woodland Community College Campus located at 2300 East Gibson Road, Woodland, California, 95776.

The scope of work includes the full and comprehensive development of the following:

Scope of Work Clarification: The following scope of work is a recommended scope of work. The Qualified Geotechnical Firm shall determine the correct and comprehensive approach for this project and include all required and necessary services for this project. The Firm’s “Project Approach” and inclusion/description of all services shall be defined and explained with reasoning in the Firm’s proposal. Any exclusions or additions to the scope of work represented in the proposal shall be identified as such in the proposal by the proposing Firm. It is the intent of the District to hire a Firm that can provide a comprehensive geotechnical services proposal and list/description of needed services that is inclusive of all required services.

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Geotechnical Engineering Services

2.1 General . The Consultant shall perform and complete the Geotechnical Engineering Services. All Geotechnical Engineering Services shall be completed by or under the direction, management and control of a California registered Geotechnical Engineer (“Geotechnical Engineer”). Geotechnical Engineering Services for the Project may/will likely include (as required for the project as it is described and as required by the Division of the State Architect and the design Architectural Firm/Structural and Civil Engineering Firms), the following services:

2.2 Field Exploration . Field exploration includes field observations of the Project Site and Consultant obtaining drilling and other permits or approvals required or necessary for test borings at the Project Site. The extent of field exploration undertaken by the Consultant shall be consistent with that necessary to perform the Geotechnical Engineering Services required for the Project and consistent with the standards of a geotechnical engineer that would be necessary given the size, scope of the Project consistent with the terms of this Agreement.

2.3 Borings .

2.3.1 Borings Plan . The Consultant shall submit sketches/drawings (“Borings Plan”) to the District for the District’s review and acceptance indicating the location and depth of the borings the Consultant will complete for the Project. The Consultant shall complete borings for the Project in accordance with the Borings Plan accepted by the District. The Consultant shall not change the location or depth of any proposed borings after the District accepts the Boring Plan without the Consultant’s prior notice to the District of proposed changes to location or depth of borings indicated in the Borings Plan and the District’s acceptance thereof.

2.3.2 Unusual Conditions . If unusual conditions are encountered, including but not limited to unanticipated materials which cannot be penetrated by standard sampling equipment, the Consultant shall immediately consult with the District. Subject to District authorization, Consultant shall implement such measures necessary to obtain boring samples notwithstanding unusual conditions encountered.

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2.3.3 Additional Exploration/Borings . If, in the professional judgment of the Consultant, additional exploration of the Project Site, additional borings at the Project Site or other similar activities are necessary or appropriate, the Consultant shall advise the District in writing as to any additional exploration, borings or other activities to be completed in order to obtain information that the Consultant requires for a professional interpretation of sub-surface soils conditions at the Site of an Project. The Consultant shall perform and complete such additional exploration, borings or other activities as authorized by the District. The extent of exploration undertaken shall be consistent with that necessary to perform services consistent with the professional standard of care applicable to the Consultant’s Services and the size, complexity and scope of the Project. Sampling operations for both disturbed and undisturbed samples shall be in accordance with recommended American Society for Testing Materials (ASTM) Standards and other procedures, and as necessary to produce the information required to complete the Consultant Services for the Project.

2.3.4 Borings and Samples Standards . The Consultant shall complete drilling and sampling in accordance with current applicable ASTM Standards and other standards, including but not limited to ASTM Standards D1586, D1587 and D2113.

2.3.5 Soils Samples . Samples of soil shall be taken at the ground surface, at least two (2) feet below existing grade and at each identifiable change in condition, but not further apart than five feet in each of the borings unless otherwise specified on the Borings Plan”). Where clayey cohesive soils are encountered, thin-walled tube samples shall be taken of representative strata. Split-spoon samples shall be placed in sealed jars labeled with the following information: (i) boring numbers, (ii) sample number, (iii) sample depth, (iv) blows per increment required to drive sample as per applicable standards, (v) date, (vi) Project name, and (vi) Geotechnical Engineer name. Rock cores shall be not less than one and one eighth (1 1/8) inches in diameter, and shall be placed in core boxes properly labeled as indicated above. Soils samples shall be preserved and field logs prepared by a California Registered Geotechnical Engineer.

2.3.6 Consultant Notice to District . The Consultant shall notify the District before drilling equipment used for borings is removed from the Site of the Project and provide the District with a field description of soil conditions encountered at the Project Site. The Consultant shall perform such additional borings, conduct other exploration and complete such other activities relating to analysis and evaluation of the soils conditions at the Site of the Project authorized or directed by the District.

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2.4 Field and Laboratory Reports .

2.4.1 General . Except for drawings, all reports of the geotechnical investigations and analyses (“Laboratory Reports”) shall be prepared in MS Word files oriented for portrait printing on 8½ x 11 inch paper. The Consultant shall deliver to the District digital MS Word files of all Laboratory Reports and the four (4) bound “hard copies” and one (1) flash drive with electronic copies of the reports for the Project. Laboratory Reports shall be on the Consultant’s letterhead or other express identification of the Consultant as the author thereof. Each page of each drawing included in a Laboratory Reports shall incorporate a title block which contains the Project name and location, the Registered Geotechnical Engineer’s name and address, the date of the sub-surface investigation, the date of the drawings, the initials of the person in charge of the crew conducting the investigation, the initials of the drafter, and the initials of the California Registered Professional Engineer who is the responsible checker. Drawings exceeding 8½ x 11 inches shall be folded and bound into the “hard copy” of reports delivered to the District.

2.4.2 Data Requirements . All data shall be recorded in accordance with applicable ASTM Standards or other standard test methods utilized to obtain the data. Data shall be recorded in the field and referenced to boring numbers. Soil shall be classified in the field logs in accordance with current applicable ASTM Standards and other standards, including but not limited to ASTM Standard D2488. Soil classification for final logs shall be based on the field information, plus results of tests plus laboratory inspection/testing of samples.

2.4.3 Laboratory Reports Contents . The Laboratory Report for each Project shall include the following items for the Project.

2.4.3.1 Boring Logs Terminology . Include with the Report descriptions or explanations of soil criteria and the terminology and symbols used on the boring logs.

2.4.3.2 ASTM Standards . Identify the ASTM Standards or other recognized standard sampling and test methods utilized.

2.4.3.3 Test Borings . Include a plot plan with dimensioned locations of test borings.

2.4.3.4 Test Borings Data . Provide vertical sections for each boring plotted and graphically presented showing number of borings, sampling method used, date of start and finish, surface elevations, description of soil thickness of each layer, depth to loss or gain of drilling fluid, hydraulic pressure required or number of blows per foot (N value) and, where applicable, depth to wet cave-in, depth to artisan head, groundwater elevation and time when water reading was made (repeat observation after 24 hours) and presence of gases. Note the location of strata containing organic materials, wet materials or other inconsistencies that might affect Engineering conclusions.

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2.4.3.5 Soils Descriptions . Describe the existing surface soils conditions and summarize the sub-surface soils conditions.

2.4.3.6 Rock Stratum . Provide a profile and/or topographic map of rock or other bearing stratum.

2.4.3.7 Seasonal Effects . Analyze the probable variations in elevation and movements of sub-surface water due to seasonal influences.

2.4.3.8 Laboratory Reports . Include all results of all laboratory inspections/tests of soil properties.

2.5 Engineering Evaluation and Recommendations (“Engineering Recommendations”) .

2.5.1 General . For each Project, Consultant shall prepare written Engineering Recommendations incorporating design recommendations for bearing capacity, soil lateral pressures, friction coefficient, pad preparation and other design data as required for the architect, civil engineer, structural engineer, underground piping engineer and landscape architect to complete design documents for the Project. The Engineering Recommendations shall incorporate Consultant’s analysis of the information developed by investigation or otherwise available to the Consultant, including the Laboratory Report and those aspects of the sub-surface conditions which may affect design and construction of proposed structures of the Project. If the District has retained an architect or other design professional for preparation of Design Documents for the Project, the Consultant shall consult with such architect or design professional as necessary to understand the nature and scope of the proposed structures of the Project and the effects thereof on the Consultant’s Engineering Recommendations.

2.5.2 Engineering Recommendations . Based on such analysis and consultation, the Consultant shall submit Engineering Recommendations to the District which constitute the Consultant’s professional evaluation and recommendations for the necessary areas of consideration, including but not limited to the following:

2.5.2.1 Foundations . Recommendations for foundation support of the structure and slabs of the Project, including soil bearing pressures, bearing elevations, foundation design recommendations and anticipated settlement.

2.5.2.2 Groundwater . Describe anticipation of, and management of, groundwater for design of structures and pavements of the Project.

2.5.2.3 Below Grade Walls . Describe and establish lateral earth pressures for design of walls below grade, including requirements for backfilling, compaction and sub-drainage.

2.5.2.4 Soils Materials and Compaction . Establish soil material and compaction requirements for site fill, construction backfill, and for the support of structures and pavements.

2.5.2.5 Pavement Design . Provide pavement design recommendations.

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2.5.2.6 Temporary Facilities . Temporary Design criteria for temporary excavation and temporary protection such as excavation sheeting, underpinning and temporary dewatering systems. Include evaluation of and recommendations for effects of weather and/or construction equipment on soil during construction.

2.5.2.7 Slope Stability . Provide design recommendations to maintain slope stability.

2.5.2.8 Seismic Activity . Provide seismic hazards evaluations of the Project Site, including without limitation, ground movement near field sources, fault rupture, landslides and liquefaction. Incorporate design recommendations to mitigate risk of loss, damage or destruction from seismic hazards.

2.5.2.9 Expansive gas, corrosive conditions . Identify the presence of potentially expansive, deleterious, chemically active or corrosive materials or conditions, or presence of gas and provide design recommendations for mitigating effects of such conditions.

2.5.2.10 Rock Excavation . Recommendation for depth of material requiring rock excavation methods for removal.

2.6 GEOTECHNICAL TESTS/INSPECTIONS 2.6.1 General . The Consultant Services for an Project include without

limitation, completion of the geotechnical test/inspection services noted in DSA Form 103 for the Project. In addition, the Consultant shall comply with all requirements of DSA Procedure Regulation PR13-01 (“PR13-01”) in effect as of the date of this Agreement and as may be amended from time-to-time during the Term of this Agreement. Without limiting or modifying PR13-01 or DSA Form 103, the following describe, but do not limit or modify obligations, duties and responsibilities of the Consultant under PR13-01 and DSA Form 103 for the Project.

2.6.2 Review of Construction Documents . Prior to commencement of Geotechnical Tests/Inspection Services for the Project, personnel assigned by the Consultant to the Project shall carefully review the Construction Documents to fully understand: (i) the nature, scope and requirements of the Project and the construction/installation of portions thereof; (ii) the geotechnical tests/inspection services required for the Project; and (iii) the Project Construction Schedule.

2.7 Geotechnical Test/Inspection Services .

2.7.1 DSA Form 103 . The Consultant shall conduct and complete all geotechnical tests/inspection services noted in DSA Form 103 for the Project.

2.7.2 Consultant Timely Completion . Consultant shall complete geotechnical tests/inspection services timely without delay, disruption or hindrance to the schedule progress of Project construction.

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2.7.3 Consultant Tools, Equipment . Consultant and its personnel shall provide all necessary tools, equipment, references and materials necessary to conduct geotechnical tests/inspection services subject to this Agreement and Consultant’s obligations under this Agreement. The Contract Price hereunder shall not be subject to adjustment on account of any tools, equipment, references or other materials obtained by Consultant to complete geotechnical tests/inspection services subject to this Agreement or Consultant’s obligations under this Agreement.

2.8 Consultant Reports . A material obligation of the Consultant under this Agreement is the timely completion and submission of all reports required of the Consultant under PR13-01 for the Project. The foregoing includes without limitation, timely completion and submission of: (i) interim verified reports and (ii) verified report for the Project.

2.9 Form DSA 152 Inspection Card . The District or the Architect for the Project will request DSA to issue of Form DSA 152 Inspection Card for the Project. The Consultant and its personnel assigned to the Project shall be responsible for complying with and completing all responsibilities of the Consultant under PR13-01 relating to the Form DSA 152 Inspection Card.

2.10 Deviations from DSA Approved Construction Documents; Consultant Billings. If construction materials subject to geotechnical test/inspection services deviate from requirements of the DSA approved Construction Documents for the Project and further/additional geotechnical test/inspection services are necessary after corrective or remedial work is completed, all costs, fees, expenses or other charges billed by the Consultant to the District for such further/additional geotechnical tests/inspection services shall be specifically noted in Consultant billings hereunder as costs, fees, expenses or other charges for geotechnical test/inspection services of corrective/remedial work.

2.11Duplicate Geotechnical Test/Inspection Services; Consultant Billings . If any construction materials previously subject to acceptable geotechnical test/inspection by Consultant and Consultant are subsequently requested to re-test/re-inspect the same or similar construction materials, Consultant billings to District for such re-test/re-inspection shall be specifically noted in Consultant billings as costs, fees, expenses or other charges for duplicate or repeated tests/inspections.

2.12Project Meetings . If requested by the District or the Construction Manager for the Project, the Consultant’s personnel shall attend Project meetings or other meetings relating to Project construction/construction materials.

2.13Project Communications . The Consultant shall comply with project communications requirements established by the District for each Project, including without limitation, web-based Project communications and web-based project records. The Consultant’s personnel performing Consultant Services shall, without adjustment of the Contract Price due the Consultant for the Project, be sufficiently trained and skilled in the use and application of communications required by the District for the Project.

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2.14Consultant Scheduling and Completion of Tests/Inspections . The Construction Manager, District or Architect will notify the Consultant of when Consultant personnel are required at the Site or other location to complete geotechnical test/inspection services (“Consultant Test Notice”) for the Project. Provided that Consultant Test Notice is delivered to the Consultant at least two (2) business days in advance of the date for Consultant personnel at the Site or other location to complete the test(s)/inspection(s) designated in the Consultant Test Notice, the Consultant shall conduct and complete the test(s)/inspection(s) designated in accordance with each Consultant Test Notice. The Consultant is liable to the District for all costs, losses, charges or liabilities arising out of the failure of the Consultant to complete Consultant Services in accordance with Consultant Test Notices.

2.15 Prohibited Actions/Activities . The Consultant and personnel of the Consultant shall not:(i) authorize, direct or permit deviations from the DSA approved Construction Documents or DSA approved modifications thereto for an Project; (ii) direct performance of any portion of the Work of an Project, including without limitation directing the Contractor(s)’ construction means, methods techniques, sequences or procedures; and/or(iii) interfere with the Work of the Contractor or the services of other participants to the Project, including without limitation, the Architect, the Construction Manager and the District.

2.16 Additional Geotechnical Test/Inspection Services . Services not included in the Geotechnical Test/Inspection Services are Additional Geotechnical Services. Without invalidating this Agreement, the District may make changes to the Geotechnical Services by adding, deleting or modifying the Geotechnical Services described in herein by written notice to the Consultant. If Additional Geotechnical Services are authorized by the District which are not the result of the Consultant’s fault or neglect, the Consultant will be compensated for authorized Additional Geotechnical Services in accordance with this Agreement.

2.17 TOPOGRAPHICAL SITE PLAN DRAWINGS:2.17.1 Topographical Site Drawings: If possible, please generate

topographical drawings of the western half of the campus including the areas around the proposed new building site, to include areas around building 700, 800, the eagles nest and bookstore modular, building 100 and the courtyard in the center of the campus. This topographical area shall include all areas from the main north parking lot to the south paved access roadway and from the east paved roadway to building 600. If topographical site drawings by a licensed surveyor are not possible services under this request for proposal, please note this as an exclusion.

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3.0 INSURANCE, INDEMNITY REQUIREMENTS:

3.1 Consultant Insurance. At all times during performance of Geotechnical Services and authorized Additional Geotechnical Services, the Consultant shall maintain policies of insurance in the minimum coverage amounts set forth herein. 3.2 Workers’ Compensation and Employers Liability Insurance . The Workers’

Compensation Insurance shall cover claims under workers’ or workmen’s compensation, disability benefit and other similar employee benefit acts may be liable. The Employer’s Liability Insurance shall cover bodily injury (including death) by accident or disease to any employee which arises out of the employee’s employment by Consultant. The Employer’s Liability Insurance may be obtained as a separate policy of insurance or as an additional coverage under the Workers’ Compensation Insurance policy. The minimum coverage amount of the Workers Compensation Insurance policy shall be in accordance with applicable law. The minimum coverage amount of the Employers Liability Insurance policy shall be One Million Dollars ($1,000,000). The foregoing notwithstanding, if Consultant is a sole proprietorship form of business entity and there are no employees of the Consultant, the foregoing requirements are inapplicable and waived for such an Consultant.

3.3 Commercial General Liability Insurance . The Commercial General Liability and Property Insurance shall cover the types of claims set forth below which may arise out of or result from services under this Agreement and for which Consultant may be legally responsible:

3.3.1 claims for damages because of bodily injury, occupational sickness or disease or death of their employees; (ii) claims for damages because of bodily injury, sickness or disease or death of any person other than their employees; (iii) claims for damages insured by usual personal injury liability coverage; (iv) claims for damages, other than to the Project itself, because of injury to or destruction of tangible property, including loss of use resulting therefrom; (v) claims for damages because of bodily injury, death of a person or property damages arising out of ownership, maintenance or use of a motor vehicle; and (vi) contractual liability insurance applicable to obligations under this Agreement. The District shall be an additional named insured to Consultant’s commercial general liability insurance policy. The minimum coverage amount of the Commercial General Liability insurance policy shall be One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate.

3.4 Automobile Liability Insurance . The Automobile Liability Insurance policy of Consultant shall cover personal injury, accident damage and personal property damage arising out of owned, leased or rented automobiles. Consultant’s Automobile Liability Insurance shall be a combined single limit policy in the minimum coverage amount of One Million Dollars ($1,000,000).

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3.5 Professional Liability . Consultant’s Professional Liability insurance policy shall cover losses, damages and other liabilities arising out of Geotechnical Services. The minimum coverage amount of Consultant’s Professional Liability Insurance policy shall be One Million Dollars ($1,000,000) per claim and Two Million Dollars ($2,000,000) in the aggregate.

3.6 Policy Endorsements; Evidence of Insurance . The Consultant shall deliver to the District Certificates of Insurance evidencing each of the policies of insurance in the coverage amounts required hereunder. All policies of insurance required hereunder shall be issued by insurer(s) admitted to issue insurance by the State of California and to the reasonable satisfaction of the District. Coverages under each policy of insurance required hereunder, whether by endorsement or otherwise, shall provide that such policy will not be modified, canceled or allowed to expire without at least thirty (30) days advance written notice to the District.

3.7 District General Liability Insurance . The District will maintain General Liability Insurance covering the District for claims of bodily injury or death of persons and property damage. The District may at its sole election obtain such liability insurance from a commercially available source, a Joint Powers Authority or by self-insurance.

3.8 Indemnity .3.8.1 Consultant Indemnity of District . To the fullest extent permitted by law,

the Consultant shall indemnify, defend and hold harmless the Indemnified Parties who are the District and District’s employees, officers, Board of Trustees (including each individual member of the District’s Board of Trustees), agents and representatives from any and all claims, demands, losses, responsibilities or liabilities for: (i) injury or death of Consultant’s employees; (ii) injury or death of other persons or damage to property; or (iii) other costs or charges arising out of or attributable, in whole or in part, to the negligent or willful acts, omissions, errors and/or other conduct negligent of Consultant, it’s the employees, agents and representatives in performing or providing any of the obligations, services or other work product contemplated under this Agreement. The foregoing shall include without limitation, attorney’s fees and costs incurred by the Indemnified Parties and shall survive the completion of obligations under this Agreement or termination of this Agreement until any such claim, demand, loss, responsibility or liability covered by the provisions hereof is barred by the applicable Statute of Limitations.

3.8.2 District Indemnity of Consultant . The District shall indemnify and hold harmless Consultant from all claims arising out of bodily injury (including death) and physical damage which arise out of the negligent or willful acts, omissions or other conduct of the District.

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4.0 TERM, TERMINATION, AND SUSPENSION

4.1 Term. The Term of this Agreement shall commence as of the date set forth above. Unless earlier terminated pursuant to the terms of this Agreement, the Term shall expire once all required geotechnical services are completed to the satisfaction of the District, for the stated project.

4.2 Termination for Default . Either the District or Consultant may terminate this Agreement upon seven (7) days advance written notice to the other if there is a default by the other Party in its performance of a material obligation hereunder and such default in performance is not caused by the Party initiating the termination. Such termination shall be deemed effective the seventh (7th) day following the date of the written termination notice, unless during such seven (7) day period, the Party receiving the written termination notice shall commence to cure it default(s) and diligently thereafter prosecute such cure to completion. In addition to the District’s right to terminate this Agreement pursuant to the foregoing, the District may terminate this Agreement upon written notice to Consultant if: (i) Consultant becomes bankrupt or insolvent, which shall include without limitation, a general assignment for the benefit of creditors or the filing by Consultant or a third party of a petition to reorganize debts or for protection under any bankruptcy or similar law or if a trustee or receiver is appointed for Consultant or any of Consultant’s property on account of Consultant’s insolvency; or (ii) if Consultant disregards applicable laws, codes, ordinances, rules or regulations. If the District exercises the right of termination hereunder, the Contract Price due the Consultant, if any, shall be based upon Geotechnical Services prior the effective date of the District’s termination of this Agreement, reduced by the District’s prior payments of the Contract Price for each Assigned Project and losses, damages, or other costs sustained by the District arising out of the termination of this Agreement or the cause(s) for termination of this Agreement. Payment of the amount due the Consultant, if any, shall be made by District only after completion of construction of project noted in this RFP. Consultant shall remain responsible and liable to District all losses, damages or other costs sustained by District arising out of termination pursuant to the foregoing or otherwise arising out of Consultant’s default hereunder, to the extent that such losses, damages or other costs exceed any amount due Consultant hereunder for Geotechnical Services or authorized Additional Geotechnical Services.

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4.3 District Right to Suspend . The District may, in its discretion, suspend all or any part of construction of an Assigned Project or the Geotechnical Services for an Assigned Project; provided, however, that if the District shall suspend construction of an Assigned Project or Geotechnical Services for an Assigned Project for a period of sixty (60) consecutive days or more and such suspension is not caused by the Consultant’s default or the acts or omissions of the Consultant, upon rescission of such suspension, the Contract Price for the Assigned Project will be subject to adjustment to reflect actual costs and expenses incurred by Consultant, if any, as a direct result of the suspension and resumption of construction of the Assigned Project or Geotechnical Services for the Assigned Project. Except as set forth herein, the Contract Price for an Assigned Project hereunder is not subject to adjustment for any suspension of construction authorized or directed by the District.

4.4 District Termination For District Convenience . The District may, at any time, upon seven (7) days advance written notice to Consultant terminate this Agreement or a PAA, in whole or in part, for the District’s convenience and without fault, neglect or default on the part of Consultant. In such event, the Agreement or PAA, or such portion as designated by the District, shall be deemed terminated seven (7) days after the date of the District’s written notice to the Consultant or such other time as the District and Consultant may mutually agree upon. In such event, the District shall make payment of the Assigned Project Contract Price to Consultant for Geotechnical Services and authorized Additional Geotechnical Services provided through the date of termination. Except as set forth above, the Consultant shall not be entitled to other compensation if the District exercises the right to terminate hereunder, including without limitation anticipated profit on the unperformed portion of Geotechnical Services.

4.5 Consultant Suspension of Geotechnical Services . If the District shall fail to make payment of the Contract Price undisputedly due the Consultant for an Assigned Project, beyond the standard net 30 day payment period once an approved invoice and support documentation are received by the District, the Consultant may, upon seven (7) days advance written notice to the District, suspend further performance of Geotechnical Services for the Assigned Project until payment in full of the undisputed portion of the Contract Price is received. In such event, Consultant shall have no liability for any delays or additional costs of construction of the Assigned Project due to, or arising out of, such suspension.

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4.6 Consultant Obligations Upon Completion of Contracted Services for Noted Project or Termination. Upon completion of the noted project geotechnical services or upon termination of this Agreement or the termination hereof, Consultant shall take action as directed by the District relating to the Geotechnical Services and related work product. Unless otherwise directed by the District, the Consultant shall within five (5) days of such expiration or termination assemble and deliver to the District the Consultant’s Project Records including without limitation: (i) all work product, instruments of service and other items of a tangible nature; (ii) documents, including drawings, reports and electronic files thereof; (iii) tests results, inspection notes/observations; and (iii) product samples received or prepared by or on behalf of the Consultant relating to an Assigned Project or Geotechnical Services. The Consultant may, at its sole cost and expense, make reproductions of the foregoing Project Records delivered to the District solely for Consultant’s archival purposes.

5.0 GOVERNING LAW; INTERPRETATION This Agreement shall be governed and interpreted in pursuant to the laws of the State of California and in accordance with its fair meaning and not strictly for or against the District or Consultant. If any provision of this Agreement is deemed illegal, invalid unenforceable or void by any court of competent jurisdiction, such provision shall be deemed stricken and deleted herefrom, but all remaining provisions will remain and continue in full force and effect.

5.1 Time . Time is of the essence to this Agreement. The time for performance of any obligation hereunder by either Party shall be extended if performance of such obligation is delayed or prevented by conduct of the other Party, acts of God, or other unforeseeable events.

5.2 Successors; Non-Assignability . This Agreement and all terms hereof are binding upon and inure to the benefit of the respective successors of Consultant and the District. Neither Consultant nor District shall assign rights or obligations hereunder without the prior consent of the other, which consent may be withheld or granted in sole discretion of the Party requested to grant such consent.

5.3 Project Records . Records, documents and other materials generated or received by Consultant and its personnel in the course of performing services hereunder shall be delivered to the District upon termination of this Agreement or completion of obligations within the agreement. Consultant may, at its sole cost, make copies of such records for its own files for archival purposes only. All Project Records, in any form or medium and wherever situated are property of the District.

5.4 Cumulative Rights; No Waiver . Duties and obligations imposed by this Agreement and rights and remedies hereunder are in addition to and not in lieu of any imposed by or available at law or in equity. No action or failure to act by District shall be deemed a waiver of any right or remedy afforded hereunder or acquiesce or approval of any breach or default of the Consultant.

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5.5 Definitions .5.5.1 Architect . The Architect is the person or entity identified by the District

for the associated project. The Architect is retained by the District to prepare Design Documents for the Assigned Project and to provide other services in connection with design, bidding and construction of the Assigned Project. The term “Architect” includes Design Consultants retained by the Architect.

5.5.2 Contractor . The Contractor is the person or entity under contract to the District to construct an Assigned Project or portions thereof. The term “Contractor” includes Subcontractors under contract to the Contractor and if the District awards more than one Construction Contract for construction of an Assigned Project, the term “Contractor” shall refer to all such Contractors.

5.5.3 Site . The physical area designated in the Construction Documents for an Assigned Project construction and related activities.

5.5.4 Construction Documents . Drawings, specifications and other Instruments of Service prepared by or on behalf of the Architect for bidding and construction of an Assigned Project which are approved by DSA and permitted by DSA for construction. Construction Documents include modifications thereto authorized by the District after approval and permitting by DSA.

5.5.5 Construction Manager . The Construction Manager, if one is designated by the District for an Assigned Project, is an independent contractor retained by the District to assist the District in connection with construction of an Assigned Project. The Construction Manager is authorized to act on behalf of the District in connection with an Assigned Project as set forth herein and in the Construction Documents.

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6.0 PROJECT SCHEDULE:

Planned Service Schedule Per the JCAF 32 Form:

7.0 District Staff Contacts during the Proposal process:

Firms interested in submitting a Proposal are directed not to make personal contact with the Board of Trustees, District staff, or members of the evaluation committee. Any contact shall constitute grounds for disqualification from consideration.

Single Point of Contact during the Request for Proposal (RFP)Process:

David L. WillisDistrict Director of Maintenance, Operations, and Planning425 Plumas Blvd., Suite 200 (Second Floor)Yuba City, California, 95991Cell Phone: 916-747-4262Email: dwillis@yccd.edu

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8.0 Proposal Format Organization

The Firm is requested to use the following proposal format:

8.1. Proposal Delivery, Contents, and Format:

Proposals should provide straightforward, concise information that satisfies the requirements noted in this RFP. Emphasis should be placed on brevity, conformity to the Districts instructions, selection criteria of this RFP, and completeness and clarity of content. Each Respondent’s proposal should clearly and accurately demonstrate specialized knowledge and experience required for consideration.

In a sealed box or envelope (clearly marked “), submit the following:

One (1) flash memory stick containing the complete proposal and supporting documentation;

One (1) original and three (3) copies in paper form of the proposal’

Proposals shall be no more than 100 physical pages (printing on both sides of each page, 200 pages) in total length.

Firms must comply with the provisions of these instructions for completion and submission of the Proposal. The failure of a Firm to comply with the Proposal Instructions and Requirements will result in rejection of the Proposal for non-responsiveness.

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PROPOSAL CONTENTS INFORMATION (TABBED IN PROPOSAL):

Proposal Section Format1. Section 5.1.A: Cover Letter PDF2. Section 5.1.B: Table of Contents PDF3. Section 5.1.C: Identification of the Firm PDF4. Section 5.1.D: Executive Summary PDF5. Section 5.1.E: Staffing Resources, Technical Competence PDF6. Section 5.1.F, H: Experience: (Firm, Team Members, Professional Sub-

Consultants)PDF

7. Section 5.1.G: Proposed Project Approach PDF8. Section 5.1.I: Fiscal Stability PDF

Appendices A. Statement of Qualifications PDFB. Fee Proposal:

Geotechnical Services Fee:Preliminary Plans Phase: $ .Construction Contract Documents Phase: $ .Construction Phase: $ .Project Closeout Phase: $ .

Other Fees: $ .

Total of Fees: $ .

PDF

C. Detailed Description of Services Approach PDFD. Other Areas of Concern PDFE. Previous “Like Projects” of Geotechnical Services Work. PDFF. Academic Calendar PDFG. Map of Woodland Community College Campus PDFH. WCC Performing Arts Facility, Preliminary Planning Documents PDFI. Non-Collusion Affidavit Form PDFJ. References Form PDFK. Signature Form PDFL. Acknowledgement of Addendum Form PDFM. Firm W9 Form PDFN. Insurance Form PDFO. Licenses, Certifications, Documents Proving Qualifications by Team

MembersPDF

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INCLUDE THE FOLLOWING C O N TE N T S IN THE PROPOSAL P A C KA G E:

The following is a summary of the Contents. Please address each section in a Tabbed Format.

A. Cover Letter

The Proposal shall include a Cover Letter on Respondent’s official business letterhead, which shall be signed by an individual authorized to legally bind Respondent. The Cover Letter shall also identify the name and telephone number of a person who may be contacted during the Proposal evaluation process.

B. Table of Contents

Provide a Table of Contents that outlines in sequential order the major sections and sub-sections of the Proposal. All pages in the Proposal shall be clearly and consecutively numbered and correspond to the Table of Contents. Use tabs to allow information to be more easily located. Follow the table in section 5.

C. Identification of the Firm

1. Legal name and address of company.2. Legal form of company (corporation, partnership, etc.).3. Name, address, phone number, facsimile number, email address, website address, direct email address for the following: Firm’s Principal in Charge, person(s) who will be primarily responsible for providing services for this Proposal Package, and the contact for scheduling an in-person interview if the Firm is selected for one.4. California Business License Number

D. Executive Summary

The Proposal shall include an Executive Summary that briefly describes the Proposal, the Team, and the approach to meet the District’s goals. The Executive Summary shall describe the approach that will be used to keep costs as low as possible yet provide the services required as described in this RFP and by California State regulations and codes.

E. Staffing Resources

1. Firm Staffing and Key Personnel

a. Provide total number of staff, engineers, surveyors, scientists, and technicians currently employed by the firm. Identify person/s who will be principally responsible for working with the District. Indicate the role and responsibility of each person/s, and how many years they have been with the company. Include a brief description of the project team members experience, certifications, licenses, past projects, role on the projects, availability, and capacity to support the project.

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F. Experience (Firm, Team Members, Professional Sub-Consultants)

1. Provide a description of how the Firm’s experience, technical, and professional skills will meet the goals and fulfill the general functions identified in this RFP.

2. State the number of years the firm has conducted business. Firm must have at least ten (10) years’ experience in providing the outlined scope of required professional services for public clients, preferably community college districts in California.

3. Experience (References)Provide a description of at least Five (5) most relevant “Like” project services contracts preferably involving projects for California community colleges or four-year colleges and universities, within the last ten (10) years, to include:

a. Role of the firm and relationship to clientb. Dollar value of the Firm feec. Project Estimate Amountd. Year Completede. Location and Name of Owner/Community College District/University/Otherf. Contact name, position, entity name, telephone number, facsimile number and

email

G. Proposed Project Approach

Describe the conceptual overall project approach that would be taken to complete the proposed project. Describe means and methods, processes and strategies that the Firm has used in the past.

Describe the Firm’s project communication and coordination processes.

H. Technical Competence

1. Description of “in-house” resources.2. Description of “contracted-in” resources.

I. Fiscal Stability:

The Firm should provide evidence of Firm stability including:

1. A current report from any commercial credit rating service such as Dun andBradstreet or Experian; or2. A letter from a financial institution stating a current line of credit; and3. Latest audited financial statement and/or annual report that has been certified by a CPA.

Note: If the Firm would like this information to be “Confidential”, please place this information in a sealed envelope and mark it “Confidential”. The District will not publish or share this information.

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J. Fee Proposal – A fee proposal is requested as part of the RFP process.

A fee proposal is requested as part of this RFP. Submit both a fixed price with a list of anticipated reimbursable expenses and a list of various positions hourly rates:

1. Provide a list of hourly rates for anticipated positions within the Firm’s organizational structure. Additional services shall be billed to the District at the Firm’s contracted hourly rates. Such rates shall include all labor, materials, overhead and profit (OH&P), and other direct and indirect costs.

2. Provide a schedule of values with each item listed separately and to serve as a basis for future progress payments calculations/documentation.

Fee Proposal section continued:

Fee Proposal:

1. Geotechnical Services Fee:$ .

2. Other Fees:$ .

3. Total of Fees:$ .

The Firm may modify or add additional items to the above list as needed.

Add additional description of fees, as needed to clearly describe what is and is not included in the above fee structure. Please describe all reimbursable expenses anticipated for the project.

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9.0 Selection of Geotechnical Services Provider

The process of Firm selection is based upon the complete responsiveness of the RFP and the criteria as outlined below.

Subject to the District’s express reservation of rights to modify the selection process, the selection process anticipated by the District will consist of the following:

A. Information received will be reviewed, scored, evaluated, and discussed, for responsiveness and completeness.

The District Project Proposal Review Team will then select and recommend the top Firm to the Board of Trustees for authorization to award.

Formal award of any Agreement will only be affected after the District’s Board of Trustees have formally approved of such award. The District reserves the right to waive minor irregularities in the solicitation process. The District may award one or more agreements, or no agreements, as a result of this Request for Proposal (RFP) process.

The District reserves the right to reject any and all submittals, to amend the RFP process, and to discontinue or re-open the process at any time. The submittals will be evaluated based on each respondent’s qualifications, proposal criteria, service approach, schedule, and relevant experience.

10.0 Basis of Award

The “Successful” Geotechnical Firm will be awarded as providing “Best Value” AND “Best Qualified” Firm for the scope of work as described in this RFP as determined solely by the District. The “Successful” Firm may not be the “Lowest Fee Cost” Firm per the RFP. “Best Qualified” is defined per RFQ 18-09, entitled, ”Geotechnical Services: Performing Arts Facility”.

There is no guarantee expressed or implied that the District will provide work to all or any of the Respondents that submit a response to this RFP. It is the intent of the District to award the scope of work described in this RFP to a single proposer.

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11.0 Non-Discrimination

The District does not discriminate with regard to race, color, gender, national origin, disability, or any other protected or other classification in the awarding of contracts/agreements. The District welcomes all Qualified Firms to participate in the project Request for Proposal process.

The District encourages firms that are women or minority owned, emerging small businesses, veteran owned firms, disabled person owned firms, and all other qualified firms to participate in the qualification process.

The District encourages the submission of proposals from all Firms that can meet the stated requirements set for this RFP.

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12.0 Evaluation of Proposals Form

Firm: .

Proposals will be evaluated and include a careful review of the proposals and the ability of the firm to perform cost effective solutions as described in this request, including reference checks of the firm doing the work. This RFQ will be evaluated by a District Facilities Management Team and awarded based on a number of factors which are described below:

Evaluation Criteria:

1. Firm/Project Team Qualifications, Roles, Experience : 30 Points

2. Fee Proposal: 30 Points

3. “Like” Geotechnical Services Projects: 15 Points

4. Project Approach: 15 Points

5. Other Areas of Concern (Appendix C): 10 Points

.

.

Total Score: /100 Points

Comments:

Evaluator Name (Print): . Evaluator Signature: .

Date: . Recommendation to Award: Yes/No: .

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13.0 Responses to RFP:

Sealed responses to this RFP must be clearly marked "RFP NO. 19-04, YCCD WCC, Geotechnical Services: New Performing Arts Facility”.

Responses shall be mailed to or hand-delivered to the following address:

Yuba Community College District, District OfficesAttn.: David Willis District Director of Facilities Planning, Maintenance & OperationsEnvelope/Box Marked: “RFP No. 19-04 YCCD WCC, Geotechnical Services: New Performing Arts Facility”.

Address: 425 Plumas Blvd., Suite 200, Room 216, Yuba City, California, 95991

Note: Completely seal your proposals in envelop/box and make sure it gets date/time stamped when delivering proposal. Firms are each 100% responsible to make sure proposals that are mailed using a carrier such as UPS, FED Ex, etc…are received and date/time stamped by District personnel prior to the proposal due date/time. No proposals will be considered if they are late, even if it is only 5 minutes late. Please make sure your proposals are delivered and received promptly prior to the due date/time. There will be a public proposal opening at the due date/time.

Do NOT email your proposals. Proposals that are not sent per the above guidance requirements will not be considered.

14.0 Requests for Information (RFI)

Requests for Information concerning the RFP must be in writing and may be submitted via email no later than the date shown below. Please direct all questions to David Willis, email: dwillis@yccd.edu.

Following the RFI deadline, all questions and answers will be summarized and posted on the District's website: https://www.yccd.edu/central-services/purchasing/ , then, click on the “Requests for Proposals / Quotes” tab on the right hand side of this web page. It is anticipated that responses to inquiries received by the required time and date will be provided within 3 business days and posted on the District's website. Should more time be needed by the District to answer I respond to RFI’s, this information will also be posted on the above website.

The District has developed Procurement Milestones, shown below, with dates showing the key events in this solicitation process. This RFP and schedule is subject to change, and the Director will notify Respondents of any changes via email to the contact designated by each Respondent. Respondents must take the following actions according to the specified timelines in order to participate in this process.

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15.0 Proposal Schedule:

Important Dates and Times:

September 10, 2019: Release of Request for Proposal at 4:00PM

Project Location: Woodland Community College: 2300 East Gibson Road, Woodland, California, 95776.

There are no required Pre-Proposal meetings for this RFP. You are welcome to visit the project site at your convenience. For on-campus visits, please coordinate with Michael Sinn, Assistant Director of Maintenance & Custodial Services: Phone: 530-668-3690; Email: msinn@yccd.edu .

September 27, 2019: All questions and requests for information must be submitted to David Willis at: dwillis@yccd.edu by 1pm.

September 30, 2019: Addendum Issued if needed.

October 8, 2019: Proposals due at 1:00 PM SHARP, Yuba Community College District, District Offices Location. There will be a public bid opening on this RFP.

It is the intention to award this work in mid-November, 2019.

The District reserves the right to alter or amend the above timetable as required to conclude the process to the District's satisfaction.

All questions associated with the procurement process shall be addressed to David Willis, District Director of Facilities Planning, Maintenance, and Operations at email: dwillis@yccd.edu or cell phone: 916-747-4262.

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16.0 District Parking:

-No parking in Reserved Spaces without a proper permit-Permit Parking is enforced in all general lots between 6:00 am and 6:00 pm, Monday through Friday. All general lots require a properly displayed, valid permit during these times -Daily Parking Permits are $2.00 -Permits are available for purchase at any of the permit machines located in the student parking lots -Failure to get a $2 parking permit whenever parking at any location at the District could result in a parking ticket. Parking tickets can cost $25 each or more per event. -All other parking regulations are enforced 24 hours a day, seven days a week.  This includes designated staff spaces, handicap spaces, timed spaces, red zones, yellow zones, and areas not marked (no parking at any time)-Once this project is awarded, temporary parking permits will be processed as requested by the successful firm for all service Professional Consulting Firm employees associated with this project at no cost to the Professional Consulting Firm for the duration of the project at each Campus location. These temporary permits must be displayed at all times on the dash board of service Professional Consulting Firm vehicles.

17.0 RFP Proposal Requirement Clarification: Prompt and Complete Proposals

Proposals received after the deadline will not be opened. Each responder shall submit one (1) signed original, three (3) additional hard paper copies, all in separate binders. Provide one electronic format copy of the proposal using electronic media such as a flash drive, CD, etc..

All materials submitted in response to the RFP shall be on 8-1/2"x11" paper, preferably inPortrait orientation. All submitted materials must be bound in either a three-ring binder or spiral bound notebook. Content shall be tabbed and numbered per the items included in the Submittal Requirements. All Proposals will be reviewed and evaluated by a District Selection Committee. The District at its sole discretion may interview finalists, or select a firm or firms to perform work based solely on the evaluation of the Proposal. Page limit of 100 pages, double sided print (200 pages total). Fewer pages is better and encouraged with tab references.

All Proposals become the sole property of the District and the content will be held confidential and used for internal District purposes until the selection of the firm is made and the project is awarded. Items stamped or clearly noted “Confidential” by the Proposer will remain confidential and not distributed or published.

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18.0 Award of Contract

A. The Contract will be awarded to the most responsible and responsive proposer whose proposal, conforming to the request, will be most advantageous to the District.

B. The District reserves the right to enter into an Agreement without further discussion of the proposal submitted based on the initial offers received.

C. The District reserves the right to reject any or all proposals or any part of the proposal and to waive informalities and minor irregularities in the proposals received.

D. The RFP, its addendums, and the proposal of the selected Firm will become part of any contract initiated by the District.

F. In no event shall a proposer submit its own standard contract terms and conditions as a response to this RFP. The terms of any contract may be negotiated as part of the negotiation process with the exception of contract provisions that are nonnegotiable.

G. A formal contract shall be signed by the successful proposer and Yuba Community College District to perform this service.

H. The District reserves the right to enter into discussions with any one or all of the Responders after Proposals have been initially reviewed. Such responses shall be subject to all provisions, terms and conditions as set forth in the RFP, unless otherwise modified.

J. Award shall be made to the Responder whose submittal, conforming to the RFP, will be the most advantageous to the District after consideration of the defined evaluation criteria.

K. The District intends to award to a single RFP Responder.

L. The “Successful” Geotechnical Firm will be awarded as providing “Best Value” AND “Best Qualified” Firm for the scope of work as described in this RFP as determined solely by the District.

There is no guarantee expressed or implied that the District will provide work to all or any of the Respondents that submit a response to this RFP.

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19.0 Reservation of Rights

The District reserves the right to:

• Reject any or all submittals at its sole discretions.• Cancel the Request for Proposal (RFP), without cause.• Modify any requirements contained within the RFP and request a revised submission from all Providers.• Establish other evaluation criteria determined to be in the best interest of the District.• Contract with any of the firms responding to the RFP based solely upon its judgment of the qualifications and capabilities of the firm.

The District reserves the right to cancel the contract any time during the contract period after providing at least a written 14-day notice to the Firm. The District would consider cancellation of the contract if the Firm does not fulfill the contracted requirements of this RFP in a timely and professional fashion. This action would be at the full discretion of the District. Termination of the agreement could also occur if for some reason, the performance of the Firm or quality of the work adversely impacts the mission of the District in serving Students or Staff; or, if available funding resources to implement the service contract were no longer available.

This RFP does not commit the District to negotiate a contract. The District will not be responsible for any expenses incurred by any firm in preparing and submitting a proposal or response to this RFP.

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Appendix A: Statement of Qualifications

The District is interested in considering Qualifications from firms that meet or exceed minimum acceptable qualifications:

A. Demonstrated performance of Geotechnical Professional Services on projects with a total construction cost of $25 million or more, preferably for higher education clients in California. Firm must have completed at least FIVE (5) similar projects in the past 10 years.

B. Clearly Describe the Proposed Project Team, the projects that they have worked together on recently and over the past 10 years, time commitment to the project.

C. Ten (10) years’ experience as a licensed Geotechnical Firm in the State of California.

D. Established Firm’s presence in California, including familiarity with the California Community Colleges and Universities and the requirements of the Division of the State Architect.

E. Appropriate professional California licensing and certifications of key Team Members assigned to work in response to this Request for Proposal and to complete scope of work in fulfillment of all requirements therein.

F. Please state your team’s philosophy toward, and ability to accomplish the requested services in a comprehensive and thorough manner within established facility conditions, time frames, and budgets.

G. Describe your team’s knowledge of and experience with obtaining information needed to ascertain an accurate history of the project site where you will be providing your assessments.

H. Describe your team’s approach to quality assurance / quality control measures and procedures to ensure coordination of, and consistency between, the various components of existing geotechnical documents and mitigation of errors / omissions in those documents.

I. Describe your team’s philosophy of coordinating your geotechnical reports with the District, design professionals, and contractors.

J. Identify established methods and approaches utilized by your team to successfully meet completion deadlines.

K. Provide at least one (1) example geotechnical report for a similar sized project with similar scope of work.

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Appendix B: Fee Proposal

A fee proposal is requested as part of this RFP. Submit both a fixed price with a list of anticipated reimbursable expenses and a list of professional position hourly rates:

1. Provide a list of hourly rates for anticipated positions within the Architect’s organization structure. Additional services shall be billed to the District at the Architect’s contracted hourly rates. Such rates shall include all labor, materials, overhead and profit (OH&P), and other direct and indirect costs.

2. The delivery method for the project will be the traditional design, bid, build approach. This RFP scope is only associated with and to only include the services described in this RFP.

3. Provide a schedule of values with each item listed separately and to serve as a basis for future progress payments calculations/documentation.

a. List Sub-Consulting Fees Separately in the Schedule of Values for each phase of the project.b. Phases of the project:

i. Preliminary Plansii. Construction Contract Documentsiii. Constructioniv. Project Closeout

5. Lower cost fees does score higher during the review and evaluation process. 6. The “Best Value” proposal considering “Best Qualified” and “Most Advantageous”

Proposal, as determined solely by the District will be recommended to the Board of Trustees for approval to award. The Lowest Cost Proposer may not be the “Best Qualified” or “Most Advantageous” and may (solely at the discretion of the District) not be awarded the project professional services contract as described in this RFP. Many factors, as described in this RFP, are considered prior to selecting the Firm to be recommended to the Board of Trustees for this Professional Services Contract.

Fee Proposal:

1. Geotechnical Services Fee:Preliminary Plans Phase: $ .Construction Contract Documents Phase: $ .Construction Phase: $ .Project Closeout Phase: $ .

2. Other Fees:$ .

3. Total of Fees:$ .

The Firm may modify or add additional items to the above list as needed.

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Appendix C: Other Areas of Concern:

If any of the following has occurred, please describe in detail:

1) Termination or failure to complete a contract.

2) Termination by any municipal, county, state, federal or local agency.

3) Involvement in litigation, arbitration or mediation.

4) Provide litigation history for any claims filed by your firm or against your firm related to the provision of Professional Consulting services in the last five (5) years.

5) Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or proposers, or conviction of violating any other federal or state law related to bidding or performance of Professional Consulting services.

6) Conviction of a Felony of any of the members of the project team.

7) Knowing concealment of any deficiency in the performance of a prior contract.

8) Falsification of information or submission of deceptive or fraudulent statements in connection with a contract.

9) Willful disregard for applicable rules, laws or regulations.

Firms are required to respond with a “Yes” or “No” to the above listed items and to describe with detail any of the above items that have a Yes answer.

Information regarding any of the above may, at the sole discretion of the District, be deemed to indicate an unsatisfactory record of performance. Failure to disclose any of the above may, at the sole discretion of the District, be deemed to indicate an unsatisfactory record of performance.

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Appendix D: YCCD Academic Calendars

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Appendix E: Map of Woodland Community College, 2300 East Gibson Road, Woodland, California, 95776

Appendix E continued: Map of Woodland Community College, 2300 East Gibson Road, Woodland, California, 95776

36Sherriff’s Detention Center

Appendix F: Performing Arts / Culinary Services Preliminary Planning Documents

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Appendix “G” Non-Collusion Affidavit Form

STATE OF CALIFORNIA, COUNTY OF I, being first duly sworn, deposes and says that I am the of , the party submitting the foregoing proposal (“the Proposal”). In connection with the foregoing Proposal, the undersigned declares, states and certifies that:

1. The Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

2. The Proposal is genuine and not collusive or a sham.3. The Firm has not directly or indirectly induced or solicited another Firm to put in a false or sham proposal, and has

not directly or indirectly colluded, conspired, connived, or agreed with any other Firm or anyone else to put in a sham proposal, or to refrain from bidding.

4. The Firm has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price, or that of any other Firm, or to fix any overhead, profit or cost element of the proposal price or that of any other Firm, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.6. The Firm has not, directly or indirectly, submitted the proposal price or any breakdown thereof, or the contents

there of, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Executed on this date: 2019, at:

(City, County, and State)

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Signature Printed Name .

Address:

Area Code & Phone Number: .

Note: In addition to other bid documents, bidders on public works projects are required by Public Contract Code section 7106 to submit a certification form that they have not colluded with another proposer.

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Appendix “H” References Form (Include at least 5 recent references in California regarding Similar Projects—in the past 5 years)

Firm/Proposer:

 

1. Reference Name: Contact:

Address: Phone #:

Email Address:

Description of Services Provided:

*Please verify that the contact information is current. This is an example template. You may of course use the Firm’s established reference template.

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Appendix “I” Proposal Signature Form

The undersigned acknowledges the following:

1. Having become familiar with the specifications and requirements of the Request for Proposal, hereby offers to provide all services in accordance with the proposal set forth herein, including all referenced material and attachments.

2. By submitting a signed proposal in response to this solicitation, the Firm acknowledges that they completely understand the scope of the needed services and that the proposed services as described in the proposal will meet or exceed the needs of the District.

3. Late proposals will not be accepted (even if they are only 5 minutes late).4. The District reserves the right to reject any and all proposals and that this proposal shall remain open and

not be withdrawn for a minimum of 90 days. 5. Cancellation Clause: The District may, without cause, terminate the contract(s) or a project under the

contract(s) by giving written notice of such termination to the awarded firm. In the event of such termination the District shall reimburse the firm for services performed and reasonable expenses actually incurred by the firm in relation to the terminated project prior to the firm’s receipt of such notice of termination. The cost of proposal generation, associated travel, copies, postage, etc.., will not be reimbursed and is considered a typical and normal part of the bid process and is not reimbursed for any of the proposers.

6. If the prospective Firm is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and is in good standing in the state of California , and that, , is authorized to act for and bind the corporation.

Entity Type (Select One):

Sole Owner: Partnership: .

Corporation: .

Other; Please specify;

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Regular monthly progress payments are made using NET 30 as a basis for payment, with Net 30 time starting after receipt of the invoice with all required support documentation, and once this information is reviewed and approved by the District.

Signature_____________________________ Date: _______________________

Position: _____________________________

Print name____________________________ Title________________________

Notary Required On This Project

Notary Stamp:

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Appendix J: Acknowledgement of Addenda Form

The undersigned acknowledges receipt of the following addenda from the District pursuant to the Request for Proposal:

Acknowledgement: Yes or Not Applicable

Addendum No. 1: .

Addendum No. 2: .

Addendum No. 3: .

Addendum No. 4: .

Addendum No. 5: .

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Appendix K: Firm W9 Form

--Provided by Firm

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Appendix L: Insurance Form

--Provided by Firm

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Appendix M: Licenses, Certifications, Documents Proving Qualifications by Team Members

--Provided by Firm

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The End.

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