13 district agricultural association

13th District Agricultural Association Board of Directors Meeting Agenda – February 4, 2020

13th District Agricultural Association

Yuba-Sutter Fairgrounds 442 Franklin Avenue, Yuba City, CA 95991

Phone: 530-674-1280 * Email: [email protected] * Website: www.ysfair.com

BOARD MEETING AGENDA

13TH DAA Board of Director’s Meeting Agenda for the scheduled meeting of; Tuesday, February 4, 2020 @ 5:30 p.m. at the Yuba-Sutter Fairgrounds Board Room

_________________________________________________________________________________________________________

BOARD OF DIRECTORS

Erin Cucchi, Acting President Jennifer Matteoli, Board Member Karm Bains, Board Member Alice Munger, Board Member Kulwant Johl, Board Member Joe Serger, Board Member Jill LeVake, Board Member Andrew Stresser, Board Member Vacant Board Position

FAIR STAFF Dave Dillabo, CEO Lisa Thunen, Office Staff Sherrie Skaggs, Exhibits Rep Randy Garrick, Maintenance Staff Maureen Bumgarner, Accounting Bill Pearce, Maintenance Staff

______________________________________________________________________________________________________

OUR COMMITMENT TO TRANSPARENCY • The public is invited and welcome to attend all noticed meetings. A complete meeting agenda packet will be made

available to all public members attending the meetings. Meeting notices and agendas of the 13th District Agricultural Association required by the Bagley-Keene Open Meeting Act are accessible on the internet at www.ysfair.com and are posted atleast 10 days prior to the meeting. The regular monthly board meeting is scheduled for the fourth Tuesday of each month at 5:30 p.m. in the board room at the fairgrounds office. (Dates are subject to change)

• Further information regarding this scheduled meeting of the Board of Directors for the 13th District Agricultural Association may be obtained by contacting the Chief Executive Officer at 442 Franklin Avenue, Yuba City, CA 95991 by calling 530-674-1280 or email [email protected].

PUBLIC PARTICIPATION

• Members of the public are welcome and may request items to be included on the agenda of any noticed meeting. The items must be directly related to business of the Yuba-Sutter Fairgrounds. Requests for placement must be made in writing and delivered to the fair office no later than 4 p.m. twelve (12) business days prior to the board meeting.

• The “Public Comment” agenda item is a right granted to the public and is reserved for items not listed on the agenda. However, no debate by the board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on an agenda item. Participation during the “Public Comment” section will be limited to three (3) minutes per speaker.

• The public is welcome and may also participate in discussion and comment on action items that are listed on the agenda.

AMERICANS WITH DISABILITIES ACT • Pursuant to the American with Disabilities Act, individuals who, because of a disability, need special assistance to

attend or participate in any 13th District Agricultural Association Board or Committee meeting, or about other Yuba-Sutter Fair activities, may request assistance from the Chief Executive Officer at the fair office, 442 Franklin Avenue, Yuba City, CA or by calling (530) 674-1280. Requests should be made one (1) week in advance whenever possible.

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mailto:[email protected]

http://www.ysfair.com/




MEETING AGENDA

1. CALL TO ORDER: Acting President – Director Cucchi

I. All matters listed as “Discussion/Action by Board” on this agenda, may be considered for action as listed. Any item not listed may not be considered at this meeting. Items on this agenda may be considered in any order at the discretion of the President.

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL: Directors Present, Directors Excused and Declaration of a quorum.

4. INTRODUCTION OF STAFF AND GUESTS:

5. PUBLIC COMMENT: I. Public Comment is a right granted to the public and is reserved for items not listed on the agenda.

However, no debate by the board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on an agenda item. Public participation during the “Public Comment” section will be limited to three (3) minutes per speaker.

6. CORRESPONDENCE: (Informational/Non-Action item) I. CDFA – SB 5 Project Award Letter II. CDFA – State Rules III. CDFA – Executive Order N-23-20 IV. CDFA – SB84 Obligation V. CDFA – DMV Pull Notice Program VI. CDFA – VND Poultry Update

7. CONSENT AGENDA: (Discussion/Action by Board)

I. All matters listed under Consent Calendar are routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that the Board votes on the motion unless members of the Fair Board, staff or public request specific items to be discussed or removed from the Consent Calendar for individual action. a. Review & Approval of Meeting Minutes:

i. Board Meeting Minutes dated November 19, 2019 b. Review & Approval of Paid Bills in the amount of $121,536.22

i. Review & Approval of Paid Bills for the period of thru November 13th, 2019thru January 9, 2020 c. Review & Approval of Contracts:

i. Standard Agreements: SA 2020-1 thru 2020-33 ii. Sponsorship Agreements: None iii. Inside Commercial Agreements: IN-COM 2020-1 thru 2020-15 iv. Outside Commercial Agreements: OS-COM 2020-1 thru 2020-6 v. Concession Agreements: CON 2020-1 thru 2020-18 vi. Interim Rental Agreements:

1. 2020 Interim Contracts: # 2019-59 thru 2020-100

Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________ 8. COMMITTEE REPORTS: (Discussion/Action by Board)

I. The Board may take approval action on properly noticed committee reports. a. Finance Committee: (Directors Cucchi & Serger)

1. Review & Approval of Financial Reports. (Discussion/Action by Board) • Financial Summary Report • Annual Profit/Loss Report • Balance Sheet Report • Trial Balance Report

Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

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b. Executive Committee: (Directors Ritchie & Cucchi) c. Buildings and Grounds Committee: (Directors Johl & Serger)** d. Entertainment/Public Relations Committee: (Directors Matteoli & Bains)** e. Sponsorship Committee: (Directors LeVake & Munger) f. Junior Livestock Auction Advisory Committee: (Directors LeVake & Munger) ** g. Legislative Committee: (Directors LeVake & Stresser) h. Master Plan Committee: (Directors Cucchi & Bains) i. Exhibits & Guidebook Committee: (Directors Cucchi & Serger)** j. Policies & Procedures Committee: (Directors Cucchi & LeVake) k. Jr. Fair Board Committee: (Directors Cucchi & Matteoli) l. Concessions & Vendors Committee: (Directors Matteoli & Stresser)

9. CEO REPORT: (Informational & Action items)

a. SB 5 Infrastructure Project Update – b. AB1499 Fair Funding Update – c. Executive Order N 23-20 Update – d. Heritage Foundation Update – e. Staffing Update – f. Facility Update – g. Interim Events Update – h. 2020 Fair Planning Update- i. Facility Improvements Update – j. WFA Convention Attendance – k. Staff & Board of Director Online Training Requirements –

10. OLD & NEW BUSINESS: (Discussion/Action by Board)

a. 2021 & Future Fair Dates Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

b. 2020 Fair Opening & Closing Times Discussion and vote on the 2021 Fair Dates.


c. Consideration of two 4-H Exhibitor’s eligibility for the 2020 and future Yuba-Sutter Fairs due to an

ethical violation listed on the Exhibitor’s Responsibility form. Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

d. Election of 13th DAA Board of Director Officers


e. Delegation of Authority Annual Resolution


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f. Worker’s Compensation Annual Resolution


g. Playzeum – Facility Proposal Request Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

h. 2020 Board Meeting Calendar Schedule


i. Interim Rental Event Closing Times


j. 2017 Audit Review & Approval


11. MATTERS OF INFORMATION: (Informational/Non-Action Items)

a. Director’s Comments: b. Manager’s Comments: c. Next Scheduled Board Meeting: March 24, 2020 @ 5:30 at the Fairgrounds Office.

i. Agenda items to be included on the next meeting agenda: i.

12. ADJOURNMENT

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13th District Agricultural Association Board of Directors 11.19.19 Meeting Minutes

13th District Agricultural Association / Yuba-Sutter Fairgrounds 442 Franklin Avenue, Yuba City, CA 95991

Phone: 530-674-1280 * Email: [email protected] * Website: www.ysfair.com

BOARD MEETING MINUTES Tuesday – November 19, 2019 @ 5:30 p.m.

At the Yuba-Sutter Fairgrounds Board Room 442 Franklin Avenue, Yuba City, CA 95991

______________________________________________________________________________________________________ 2019 BOARD MEMBERS: Acting President: Erin Cucchi, Board Members - Karm Bains, Kulwant Johl, Jill LeVake, Jennifer Matteoli, and Joe Serger, Andrew Stresser. FAIR MANAGER/CEO – David Dillabo ______________________________________________________________________________________________________ 1. CALL TO ORDER: President Cucchi called the meeting to order at 5:30 p.m.

All matters listed on this agenda, may be considered for action as listed. Any item not listed may not be considered at this meeting. Items on this agenda may be considered in any order at the discretion of the President.

2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Members present/Declaration of a quorum (YES) Board President – Erin Cucchi, Board Members: Karm

Bains, Jennifer Matteoli, Jill LeVake, Joe Serger, Kulwant Johl, Absent: Alice Munger, Andrew Stresser 4. INTRODUCTION OF STAFF AND GUESTS: Office Staff: Dave Dillabo & Sherrie Skaggs; Public: None 5. PUBLIC COMMENT: None 6. CORRESPONDENCE: CEO Dillabo reported on the following correspondence;

i. CDFA – D 2019-04: SB 84 Supplemental Payment Obligations ii. CDFA – F2019-11: Donated Livestock Pens

7. CONSENT AGENDA:

i. Motion: Upon a motion by Director Bains, 2nd by Director Johl and passed unanimously with an “Aye” vote by Directors Matteoli, Bains, Cucchi, Serger, LeVake, Johl.

ii. Meeting Minutes dated October 23, 2019 and the contracts identified below were approved; iii. Paid Bills in the amount of $ 36,658.59 from October 16th, 2019 thru November 12th, 2019 were approved. iv. Approval of Contracts:

a. Standard Agreements: None b. Sponsorship Agreements: None c. Inside Commercial Agreements: None d. Outside Commercial Agreements: None e. Concession Agreements: None f. Interim Rental Agreements:

1. 2019 Interim Contracts: 2019 Interim Contracts: # 2019-165 thru 2019-1166 2. 2020 Interim Contracts: 2020 Interim Contracts: # 2020-56 thru 2020-58

8. COMMITTEE REPORTS:

a. Finance Committee: Director Cucchi reviewed the current financial reports with the Board. After review and discussion of the current the financial standing, upon a motion by Director Bains, seconded by Director LeVake and passed unanimously with an “Aye” vote by Directors Matteoli, Cucchi, Serger, LeVake, Johl & Bains; the board moved to approve the current financial status of the 13th DAA as summarized below.

1. Monthly Net Gain: $ 21,124.74 2. Annual Net Gain: $ 717,654.59 3. Total Account Balances: $ 1,008,771.34

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b. Executive Committee: Director Cucchi reported on the committee meeting with the Friends of the Fair representatives. The Friends of the Fair was provided a copy of the Fair Connected Organizations Policy to review and return upon execution of the annual MOU. The FOF informed the committee that they will be providing scholarships to interested youth for financial assistance with their fair projects.

c. Buildings and Grounds Committee: d. Entertainment/Public Relations Committee: e. Sponsorship Committee:

Junior Livestock Auction Advisory Committee: Director LeVake reported on the November 14th committee meeting where the JLA Committee approved the recommendation to the fair board for the purchase of panels for the Sheep Barn pens at a cost of $46,276.00 and approved to recommend a 3 year commitment to Triton Barns for the future purchase of the swine pens and goat pens. After discussion and an opportunity for public comment, upon a motion by Director Serger, seconded by Director Matteoli, the board members moved to accept the recommendation of the JLA Committee and purchase the sheep barn panels and enter into a 3 year commitment for the future purchase of the swine barn and goat barn panels. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

f. Legislative Committee: g. Guidebook Committee: h. Master Plan Committee: i. Policies & Procedures Committee: j. Jr Fair Board Committee:

9. CEO REPORT: (Informational/Non-Action items)

CEO Dillabo provided a report regarding; a. SB 5 Infrastructure Project Update – b. FEMA Center Update –

i. Restoration Plan of Garden Highway RV Park Area c. Staffing Update –

i. Sr Maintenance Position - opened on 10/10/19 d. Facility Improvements Update – e. Interim Events Update f. Christmas in November Fair Sponsored Event – Event Update g. Petty Cash – Increased Petty Cash held in office from $200 to $300

10. NEW BUSINESS:

a. 13th DAA Part-time Employee Sick Policy – Review and adopt a sick leave policy for all part-time. CEO Dillabo discussed the options that the DAA has regarding providing sick time leave to part-time employees. After reviewing the options and conferring with the state, CEO Dillabo recommends the following sick leave policy for the 13th DAA. “It is the policy of the 13th District Agricultural Association (DAA) that all part-time employees shall receive 24 hours or three days of paid sick leave per calendar year, and the full amount of this leave will be available for the employee's use at the beginning of the designated 12 month period, except for initial hires where it will be available for use by the 30th day of employment. At the end of the designated 12-month period, the employees lose any remaining unused sick leave from the no accrual/up front policy and will receive the next yearly period allotment of paid sick leave consisting of 24 hours or 3 days of paid sick leave.” “Upon employment, all part-time employees will be provided a notice of the the 13th DAA’s Sick Leave policy per labor code section 2810.5 and be required to sign and return an acknowledgement of receipt of the notice. The Sick Leave Notice will be made part of the employee’s personnel file.” After discussion and an opportunity for public comment, upon a motion by Director LeVake, seconded by Director Johl, the board members moved to accept the above Sick Policy as recommended by CEO Dillabo. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

b. 2021 Annual Fair Dates – Report from sub-committee on research of potentially changing the annual fair dates earlier in the year to May or June. The board discussed the potential fair date change. After discussion and an opportunity for public comment, a motion by Director LeVake, seconded by Director Matteoli, was made to move the fair

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dates to the fourth weekend of June was made. Motion failed due to a tie vote, “Aye” votes by Directors LeVake, Matteoli, Cucchi; Nay Votes by Directors Bains, Johl, Serger.

c. Development of Yuba-Sutter Fair Heritage Foundation: Discussion of YS Fair Heritage Foundation CEO Dillabo discussed the benefits of developing a 501.c.3 non profit Heritage Foundation for the 13th District Agricultural Association.After discussion and an opportunity for public comment, upon a motion by Director Serger, seconded by Director Bains, the board members moved to approve the development of the Yuba-Sutter Fair Heritage Foundation. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

d. 2020 Fair Poultry Show: Discussion of offering a non-terminal Poultry Breeding Show due to the associated lower risk of the Virulent Newcastle Disease in Northern California. CEO Dillabo discussed the current low risk level due to no VND outbreaks in Northern California. Dillabo cited CDFA Animal Health resources. After discussion and an opportunity for public comment, upon a motion by Director LeVake, seconded by Director Johl, the board members moved to approve to offer a non-terminal Poultry Breeding & Market Show at the 2020 fair. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

e. 2020 Guidebook: Review & Approval of proposed 2020 Guidebook Directors Cucchi and Serger provided an overview of the 2020 Guidebook. After discussion and an opportunity for public comment, upon a motion by Director Johl, seconded by Director LeVake the board members moved to approve the 2020 Guidebook as presented with the addition of the Vocational Project Silent Auction condition that the project must be no more than a $250 investment. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

f. 2020 Budget: Review & Approval of proposed 2020 13th DAA Budget CEO Dillabo and the Finance Committee presented the 2020 Budget of the 13th DAA that included an estimated 34.2% Reserve for 2020. After discussion and an opportunity for public comment, upon a motion by Director Bains, seconded by Director LeVake the board members moved to approve the 2020 Budget as prepared and presented. Motion was passed with an “Aye” vote by Directors, Bains, Johl, Matteoli, Cucchi, Serger, LeVake.

11. DIRECTOR’S COMMENTS: Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

a. Directors commented on the 2019 Fair. Items included; adding food trucks to the 2020 fair, Hospitality event, Staffing for ice sales for 2020 fair.

12. MATTERS OF INFORMATION: a. Next meetings December 10 @ 5:30 pm and November 19, 2019 – Location TBA.

a. Agenda items to be included on the next meeting agenda: i. Holiday Dinner

13. ADJOURNMENT: Upon a motion by Director Johl, seconded by Director Bains and carried unanimously with an “Aye” vote by Director Serger, Matteoli, Cucchi, Bains, LeVake, Johl; the board moved to adjourn the meeting at 7:19 p.m.

Respectfully submitted by: David Dillabo, CEO

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Contract # Contractor Name Purpose Total AmountSA-2020-1 TEI - Chad Bushnell Entertainment - Barn Party 1,000$ SA-2020-2 TEI - Circus Imagination Entertainment 4,400$ SA-2020-3 TEI - Becky's Creations Entertainment 2,800$ SA-2020-4 TEI - Wild About Monkeys Entertainment 6,500$ SA-2020-5 TEI - Flo the Clown Entertainment 3,000$ SA-2020-6 TEI - Skip Banks the Balloon Man Entertainment 3,200$ SA-2020-7 TEI - Journey Unauthorized Entertainment 2,500$ SA-2020-8 TEI - Moonshine Crazy Entertainment 1,500$ SA-2020-9 TEI - Bad Miller Entertainment 2,500$ SA-2020-10 TEI - Metalachi Entertainment 5,000$ SA-2020-11 TEI - Rockology Entertainment 900$ SA-2020-12 TEI - Talk to the Hand Entertainment 1,250$ SA-2020-13 TEI - Megan T Smith Entertainment 1,000$ SA-2020-14 TEI - Buck Ford Band Entertainment 1,500$ SA-2020-15 TEI - Gotcha Covered Entertainment 1,250$ SA-2020-16 TEI - Reno the Band Entertainment 1,200$ SA-2020-17 TEI - Just Us Entertainment 800$ SA-2020-18 Always Carving Chainsaw Carving 3,596$ SA-2020-19 Ponyland Amusements Petting Zoo $ 3,500 SA-2020-20 GMBe, LLC Train 4,000$ SA-2020-21 D Robin Hauck Concession Audit 2,000$ SA-2020-22 City of Light Recording & Sound Sound Contract 10,800$ SA-2020-23 Chico Stage & Lighting Lighting Contract 4,400$ SA-2020-24 Studio 530 JLA Pictures $ 13 eachSA-2020-25 California Cornhole Assoc. Cornhole Tournament $ 750 - $1000SA-2020-26 Dr. McNabb Health Inspection $ 176 per hrSA-2020-27 Glynis Buschmann Fair Photographer 250$ SA-2020-28 Jamie Pineda Entertainment 1,200$ SA-2020-29 Ken McMeans Entertainment 3,000$ SA-2020-30 John Black Voice of the Fair 600$ SA-2020-31 Nancy Henshaw Office Help $ 350 SA-2020-32 Fushion Talent Pedal Tractor Pulls Trade for Trailer StorageSA-2020-33 Total Event Access Management Admissions 7,000$

2020 Inside Commercial Vendor AgreementsContract # Business Name Product Booth Size

IN-COM-2020-01 Farm Fresh To You Seasonal Organic Produce Display Only 10x10IN-COM-2020-02 LeafFilter North, LLC Leaffilter Gutter Protection 10X10C

IN-COM-2020-03 Andy's Heating & Air Conditioning Co, Inc Heating & Air Conditioning Equipment 10X10C

IN-COM-2020-04 City of Yuba City Program literature, parks & rec info, job flyers, promotional items 10X20

IN-COM-2020-05 Yuba County Office of Education Brochures and Flyers 10x20

IN-COM-2020-06 Sutter-Yuba Mosquito & Vector Control District

Educational items regarding mosquitoes and diseases they transmit. 10X10

IN-COM-2020-07 Bath Fitter Bath and Shower remodel/lead generator 10x10IN-COM-2020-08 Eco Guard Pest Management Pest Control 10x10

2020 Standard Agreements

Board Meeting Contract Log Report of 56

IN-COM-2020-09 Ellyson Chiropractic Chiropractic Specials and Information 10X10

IN-COM-2020-10 East Meet West Handcarved unique wood products, Jeweled Pillboxes & Key Chains & Crystal Lotus Flowers 10X10C

IN-COM-2020-11 System Pavers Pavers & Turf 10X10IN-COM-2020-12 Yuba Enviromental Science Sharter School Promotional Booth and children's activities 10x10

IN-COM-2020-13 The Gideons International Giving away small pocket New Testaments and B ible app cards 10X10C

IN-COM-2020-14 You Had Me At $5 Mens, womens, childrens costume jewelry 10x10IN-COM-2020-15 Whole House Fan Co Quiet cool display and quiet attic fan display 10x20

2020 Sponsorship AgreementsContract # Concession Product Amount

2020 Outside Commercial Agreements Contract # Business Name Product Booth Size

OS-COM-2020-01 Yuba City Police Dept Educational Material 10X20OS-COM-2020-02 Norcal Escape Co. Gift cards, T-shirts, mobile escape game 10X20

OS-COM-2020-03 Cindy's Belts, Jeans, Tops, Jewelry, Ball Caps, Hair Bows, Dog Collars, Purses, Wallets, White Jeans 10x10

OS-COM-2020-04 Hansen TradingBalloons, lit-up balloons, inflatables on sticks, toys, small plush items, foam lizards, sports cups, bubble machines,

lite-up swords, liteup novelties, glow necklaces. 10X20

OS-COM-2020-05 Sanchez Jewerlry Laminated gold jewerlry, mexican dresses & blouses, ladies purses 10x10

OS-COM-2020-06 Korndogg Klowning Face painting, headbands, halos, tapestry 10x10

2020 Concessions AgreementsContract # Concession Product Booth Size

CON-2020-01 Rosie's Sno Biz Shaved Ice 6' X 14"CON-2020-02 Rosie's Sno Biz Shaved Ice 6' X 14"CON-2020-03 Brock Enterprises DBA Dippin Dots Dippin Dots 10" X 10"CON-2020-04 JLT Concessions Corndogs, Nachos, Funnel Cakes 20' X 24'

CON-2020-05 Brass Ring Amusements, Inc., dba Midway of Fun Carnival No/So Carn Lot

CON-2020-06 Brass Ring Amusements Mexican Food 14' X 50'CON-2020-07 Brass Ring Amusements Candyland 14' X 32'CON-2020-08 GMBe, LLC Willamette Valley PieCON-2020-09 GMBe, LLC Old Fashion SodaCON-2020-10 GMBe, LLC Ice Cream

CON-2020-11 Top Notch ConcessionsBurgers,Polish Dog, Hot Dog, Corn Dog, Breakfast,

Fries, Drinks 30' X 20'

CON-2020-12 Top Notch ConcessionsPizza, Breadsticks, Cheesy Bread, Meatball Sub,

Nachos, Pretzel, Churro, Drinks 30' X 20'

CON-2020-13 Jeanne's ArtichokesFried Vegetables, Baked Potatoes, French Fries,

Chicken Strips, Drinks 40" X 24'

CON-2020-14 Sweet TreatsMini Donuts, sweet tea, flavored lemonade, water &

soda 10' X 10'CON-2020-15 Ponyland Amusements Pony Rides 30' X 40'CON-2020-16 Ponyland Amusements Bungy JumpCON-2020-17 Ponyland Amusements Rock WallCON-2020-18 Ponyland Amusements Water Bubbles

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2020 Interim Rental Contract AgreementsContract # Date Contractor Name Desc.

IR-2020-59 1/11/2020 Anthony Yang Baby Shower IR-2020-60 9/19/2020 Dalia Aguirre Wedding IR-2020-61 2/8/2020 Alicia Chavez Baby Shower IR-2020-62 3/23/2020 Lifeline Screening Health Screening IR-2020-63 9/26/2020 Josue Alvarado WeddingIR-2020-64 11/21/2020 Betsy Mojica WeddingIR-2020-65 8/29/2020 Cecilia Licea QuinceaneraIR-2020-66 9/10-11/20 YS Veterans Stand Down Veteran EventIR-2020-67 10/3/2020 Yoland Vidaurri 50th BirthdayIR-2020-68 1/15/2020 YS Farm Bureau Spray SafeIR-2020-69 2/1/2020 Rotary Club of Yuba City Crab FeedIR-2020-70 3/7-8/20 US Gun Traders Gun, Coin & Antique ShowIR-2020-71 4/11/2020 California Houndsman Fundraising DinnerIR-2020-72 4/25/2020 Live Oak Booster Club Fundraising DinnerIR-2020-73 5/16/2020 Yuba City Kiwanis Lobster FeedIR-2020-74 8/29/2020 Yuba City Kiwanis Cajun BoilIR-2020-75 9/25/2020 YS Farm Bureau Farm DayIR-2020-76 10/3/2020 Friends of the NRA Fundraising DinnerIR-2020-77 10/8/2020 YS Chamber of Commerce Taste of Yuba SutterIR-2020-78 9/19/2020 Margarita Soto Wedding ReceptionIR-2020-79 2/29/2020 Isidra Guzman QuinceaneraIR-2020-80 11/20-21/20 Christmas Goose Craft FairIR-2020-81 1/18/2020 Sukvinder Singh Sikh EventIR-2020-82 1/18/2020 Arvinder Jit Engagement PartyIR-2020-83 3/21/2020 Sheri Rominger QuinceaneraIR-2020-84 10/10/2020 Tatiana Johnson Wedding ReceptionIR-2020-85 2//10/20 Holt Ag Solutions Pre Harvest LuncheonIR-2020-86 5/16/2020 Maria Villasenor QuinceaneraIR-2020-87 2/27/2020 Big Valley Ag Grower MeetingIR-2020-88 3/14/2020 Jill Fair Healing Arts FairIR-2020-89 6/13/2020 Jill Fair Healing Arts FairIR-2020-90 9/12/2020 Jill Fair Healing Arts FairIR-2020-91 11/14/2020 Jill Fair Healing Arts FairIR-2020-92 9/12/2020 Deja Esparza Birthday/BaptismIR-2020-93 9/19/2020 YC Police Officer Association Pig FeedIR-2020-94 11/28-29/20 US Gun Traders Gun, Coin & Antique ShowIR-2020-95 11/14-15/20 Sutter Buttes Gem & Mineral Gem & Mineral ShowIR-2020-96 11/7/2020 NorCal Guides & Sportsmans Assoc Fundraising DinnerIR-2020-97 3/3/2020 Sutter Co Elections ElectionsIR-2020-98 11/3/2020 Sutter Co Elections ElectionsIR-2020-99 2/22/2020 Teamsters Local #856 MeetingIR-2020-100 4/4/2020 Lamon Construction Retirement PartyIR-2020-56 2/18/2020 Valent USA Rice Meeting IR-2020-57 12/5/2020 Cecilia Reyes Quinceanera IR-2020-58 5/6/2020 Sutter Co. School BBQ Wars

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Date Name Memo Amount

11310 · Operating-FR 377200664311/13/2019 A T & T -323.4711/13/2019 Blain Stumpf -428.4011/13/2019 CFSA {Cust} -4,559.4811/13/2019 Chico Stage Lighting Co Pipe & Drape for 2019 Craft Fair -500.0011/13/2019 Childers Computer & Network Consulting -162.5011/13/2019 Consolidated Electrical Distributors Inc -144.7911/13/2019 GRANGE CO-OP {v} -2,484.4711/13/2019 Jill LeVake {V} Reimbursement - Hospitality Night expenses -231.3511/13/2019 P G & E -6,457.5111/13/2019 RECOLOGY YUBA-SUTTER -1,082.1911/13/2019 Results Radio, LLC -351.0011/13/2019 Shadd Janitorial Supply -5.3611/13/2019 Sherwin Williams -275.1411/13/2019 Tractor Supply Co -26.0411/13/2019 US Bank -223.9911/18/2019 City of Marysville-V Royal Court Entry for Nautical or Nice Parade -25.0011/22/2019 Alicia Garcia-V Deposit Refund EX2019-153 -200.0011/22/2019 American Express -2,640.7811/22/2019 ASDSC-Harvest Hoedown Deposit Refund-AO2019-9 -1,450.0011/22/2019 California Nevada Hereford Association Deposit Refund AO2019-138 -1,050.0011/22/2019 CalPers -7.5911/22/2019 Comcast Cable -261.2611/22/2019 Home Depot Credit Services -183.4011/22/2019 John Cooper (Refund) Deposit Refund PH2019-124 -250.0011/22/2019 Legend Ent. -500.0011/22/2019 NorCal Guides & Sportsmen's Association Deposit Refund MXB2019-72 -436.5011/22/2019 Results Radio, LLC -175.5011/22/2019 Riebes Auto Parts -130.9711/22/2019 Shadd Janitorial Supply -483.8611/22/2019 Stratford Bull Terrier Assoc Deposit Refund PH2019-157 -350.0011/22/2019 Sutter Buttes Gem & Mineral Society-V Deposit Refund FH2019-151 -350.0011/22/2019 Sutter Co Superintendent of Schools Deposit Refund MXB2019-155 -750.0011/22/2019 Visual Impact Signs -90.0012/05/2019 A T & T -326.9612/05/2019 Brown's Gas Co -250.7012/05/2019 Christmas Goose-V Depsoit Refund -350.0012/05/2019 City of Yuba City {Refund} -1,347.0512/05/2019 EDJE Web Design LLC -250.0012/05/2019 Evelia Olvera-V Deposit Refund -540.0012/05/2019 Golden Bear Alarms -26.5012/05/2019 Guadalupe Arellano-V Deposit Refund -750.0012/05/2019 Hust Bros -15.9812/05/2019 Sutter Orchard Supply, Lp -28.4912/05/2019 Sylvia Ramirez Refund-Cancelled Event- PH2019-163 -900.0012/05/2019 Terminix -171.0012/05/2019 Varinderpal Dhami-V Deposit Refund -115.5012/05/2019 Lizeth Lopez-V Deposit Refund -250.0012/05/2019 D & H Transportation, Inc -400.0012/12/2019 9AMXS Deposit Refund PH2019-142 -250.0012/12/2019 CFSA {Cust} -1,780.7312/12/2019 Cynthia Carlson-V Deposit Refund EX2019-167 -284.0012/12/2019 Grow West-V Deposit Refund FH2019-162 -350.0012/12/2019 Law Office of Darrin W. Mercier -500.0012/12/2019 Make a Wish Deposit Refund FH2019-121 -200.0012/12/2019 Miguel Rivera-V Deposit Refund PH2019-141 -150.0012/12/2019 Professional Event Services -4,796.5012/12/2019 RECOLOGY YUBA-SUTTER -2,258.6612/12/2019 Shadd Janitorial Supply -822.1112/12/2019 TAHOE PURE -211.8412/12/2019 Tammy Beck-V Deposit Refund EX2019-168 -250.0012/12/2019 Yuba-Sutter Back the Badge Deposit Refund MXB2019-165 -200.0012/12/2019 P G & E -5,635.1412/27/2019 American Painting -15,700.0012/31/2019 Alicia Torres-V Deposit Refund EX2019-136 -100.0001/07/2020 American Express -1,768.3701/07/2020 Comcast Cable -261.2601/07/2020 Home Depot Credit Services -98.01

13th District Agricultural Association 2:55 PM

Check Listing Report 01/30/20As of January 24, 2020 Accrual Basis

Page 1

of 56

Date Name Memo Amount

01/07/2020 Pitney Bowes -43.0201/07/2020 US Bank -223.9901/09/2020 A T & T -323.1901/09/2020 Brown's Gas Co -30.9301/09/2020 City of Yuba City {Refund} -1,345.5901/09/2020 Consolidated Electrical Distributors Inc -415.0601/09/2020 Golden Bear Alarms -318.0001/09/2020 Hust Bros -15.9801/09/2020 Les Schwab Tire Center -47.5101/09/2020 OFFICE SUPPLIES UNLIMITED -311.2001/09/2020 Pitney Bowes -193.0501/09/2020 PRINTWORX -132.1101/09/2020 Scinto Group, LLP -2,400.0001/09/2020 Scott Chapman -150.0001/09/2020 Sherwin Williams -53.9901/09/2020 TAHOE PURE -7.2501/09/2020 Terminix -171.00

Total 11310 · Operating-FR 3772006643 -74,111.22

11720-2 · JLA -FR 377200665611/22/2019 Triton Barn Systems -46,276.0012/05/2019 Gladstone, Inc 1 Yr Service Plan Renewal -450.0001/09/2020 Gladstone, Inc -699.00

Total 11720-2 · JLA -FR 3772006656 -47,425.00

TOTAL -121,536.22


Check Listing Report 01/30/20As of January 24, 2020 Accrual Basis

Page 2

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10/21/2019 Creative Cloud Annual Subscription $599.88 5070010/23/2019 The Cookie Tree Board Meeting-Pres. Richie Award $51.00 50500

11/1/2019 WFA Conference Registration $250.00 5060011/4/2019 Facebook Holiday Craft Fair Advertising $127.49 5430011/4/2019 Amazon File Guides $3.62 5070011/4/2019 Staples A-Z File Guides $47.17 5070011/6/2019 Intuit Payroll Processing $28.00 50400

10/16/2019 Amazon New Paper Cutter $122.59 5070010/23/2019 RTIC 3 cases of 24 Travel Coffe Cups for YSFair $876.40 6150010/29/2019 Sunsweet Growers Donation Baskets $147.60 6150010/23/2019 Grand Sierra Room Reservations for WFA Conf $357.08 50600

11/2/2019 Real World Training Quickbooks support $29.95 50600

Total $2,640.78

Credit Card Detail - September 2019AMEX Billing Breakdown

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10/21/2019 Creative Cloud Annual Subscription $599.88 5070010/23/2019 The Cookie Tree Board Meeting-Pres. Richie Award $51.00 50500

11/1/2019 WFA Conference Registration $250.00 5060011/4/2019 Facebook Holiday Craft Fair Advertising $127.49 5430011/4/2019 Amazon File Guides $3.62 5070011/4/2019 Staples A-Z File Guides $47.17 5070011/6/2019 Intuit Payroll Processing $28.00 50400

10/16/2019 Amazon New Paper Cutter $122.59 5070010/23/2019 RTIC 3 cases of 24 Travel Coffe Cups for YSFair $876.40 6150010/29/2019 Sunsweet Growers Donation Baskets $147.60 6150010/23/2019 Grand Sierra Room Reservations for WFA Conf $357.08 50600

11/2/2019 Real World Training Quickbooks support $29.95 50600

Total $2,640.78

Credit Card Detail - October 2019AMEX Billing Breakdown

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11/19/2019 Amazon Adjustable Key Cabnet Lock Box $231.65 5070011/26/2019 La Unica CDFA & Farm Bureau Presentation Lunch $218.79 5160011/26/2019 The Cookie Tree CDFA & Farm Bureau Cookie $34.00 5160011/26/2019 Walgreens CDFA & Farm Bureau Drinks $32.24 51600

12/4/2019 Facebook Advertising $80.92 6140012/6/2019 Intuit QB Payroll Annual Fee $450.00 50400

12/13/2019 Home Depot 3 Ceiling Fans + downrods (Expo) $638.19 5290012/1/2019 Real World Intuit Quick Training $29.95 5060012/2/2019 Dollar Tree Xmas Decorations for Office $40.86 50700

12/12/2019 Grocery Outlet Directors Present wrapping $11.77 50700

Total $1,768.37

Credit Card Detail - November/December 2019AMEX Billing Breakdown

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CURRENT ASSETS CURRENT MONTH PREVIOUS MONTH LAST YEAR

Bank Account Balances

Petty Cash 300.00$ 300.00$ 200.00$

Operating Account 49,385.42$ 138,996.19$ 107,819.00$

Premium Account 3,839.68$ 21,314.93$ 2,719.00$

Money Market Account 489,307.43$ 488,490.38$ 151,120.00$

CD Account 260,861.02$ 260,861.02$ 255,747.00$

JLA Money Market Account 26,508.68$ 26,464.42$ 26,329.00$

JLA Checking Account 9,733.78$ 60,164.90$ 35,583.00$

839,936.01$ 996,591.84$ 579,517.00$

Other Income Balances

Cash in Drawer

Undeposited Funds 8,298.69$ 5,798.17$

Fair Accounts Receivable 642.07$ 1,200.00$

JLA Accounts Receivable 879.73$ 5,739.26$ 2,906.00$

9,178.42$ 12,179.50$ 4,106.00$

849,114.43$ 1,008,771.34$ 583,623.00$

1. The Net Gain/Loss for the Period of 1/1 thru 1/24/20 is: $ 13,089.94

2. The Net Gain/Loss for the Year to Date is: $ 13,089.94

1. Total amount of bills paid for the period of 11/13/19 thru 1/9/20 : $ 121,536.22

1. Of the CDFA Operational Allocation for the 19/20 fiscal year, we have received 0% of the allocation in the amount of $ 42,009 year to date.

2. Of the $2,661 training allocation for the fiscal year, we have received 0% year to date.

SUMMARY OF FINANCIAL REPORTJanuary 24, 2020

THE NET EFFECT

PAID MONTHLY BILLS

CDFA OPPORTUNITY FUNDING

TOTAL OTHER INCOME ACCOUNTS

TOTAL OF ALL BANK ACOUNTS

TOTAL ACCOUNT BALANCES

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Jan 24, 20

ASSETSCurrent Assets

Checking/Savings10950 · Cash in Drawer 24.0011100 · Petty Cash 300.0011310 · Operating-FR 3772006643 49,385.4211410 · Premium-FR 3772006685 3,839.6811620 · Operating MM-FR 3778001930 489,307.4311702-2 · JLA MM-FR 3778001927 26,508.6811720-2 · JLA -FR 3772006656 9,733.78

Total Checking/Savings 579,098.99

Accounts Receivable13102 · Acct Receivable-Return Items 879.73

Total Accounts Receivable 879.73

Other Current Assets11621 · Certificate of Dep-FR 137700913 260,861.0212000 · Undeposited Funds 8,298.6916000 · Deferred Outflow of Resources 133,910.70

Total Other Current Assets 403,070.41

Total Current Assets 983,049.13

Fixed Assets19200 · Building and Improvements 3,081,178.9419210 · Accum Deprec-Bldg/Improvements -2,183,354.1219300 · Equipment 252,924.9219310 · Accum Deprec-Equipment -107,026.71

Total Fixed Assets 1,043,723.03

TOTAL ASSETS 2,026,772.16

LIABILITIES & EQUITYLiabilities

Current LiabilitiesOther Current Liabilities

2110 · Direct Deposit Liabilities -3,525.8222300 · State Retirement Payable -2,951.1722301 · PST -367.7622302 · ARP 15.3022303 · OPEB Withholding 2,771.1322501 · Federal Withholding -59.2322503 · FICA Tax Withholding -9.8222505 · Medical Insurance W/H 16,143.3922506 · Dental Withheld 1,430.3522507 · Garnishment Payable -315.7422605 · Deferred Compensation Payable -1,663.3522606 · Vision Payable 101.7222622 · IUOE -161.4024000 · Payroll Liabilities 19.6024500 · Compensated Absence Expense -74,729.9924800 · WC Withholding 5,027.6425200 · JLA Consignment Account -734.7625600 · Deferred Inflow of Resources 5,365.1226000 · NET PENSION LIABILITY 152,544.7629400 · Net Reserve - GASB 68 Pension 493,844.0349223 · Deposit Fees-Refundable 19,422.50

2:53 PM 13th District Agricultural Association01/30/20 Balance SheetAccrual Basis As of January 24, 2020

Page 1

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Jan 24, 20

Total Other Current Liabilities 612,166.50

Total Current Liabilities 612,166.50

Total Liabilities 612,166.50

Equity29101 · Net Resources, Capital Assets 726,903.3230000 · Opening Balance Equity 181,122.6032000 · Retained Earnings 493,489.80Net Income 13,089.94

Total Equity 1,414,605.66

TOTAL LIABILITIES & EQUITY 2,026,772.16

2:53 PM 13th District Agricultural Association01/30/20 Balance SheetAccrual Basis As of January 24, 2020

Page 2

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Jan 1 - 24, 20

Ordinary Income/ExpenseIncome

49200A · Interim Rental Events Revenue49201B · Building Rentals

49201 · Main Exhibit Building Rental 14,560.2049202 · Franklin Hall Building Rental 2,575.0049203 · Palmer Hall Building Rental 600.0049204 · Expo Hall Building Rental 2,632.3049205 · Flower House Building Rental 5,424.93

Total 49201B · Building Rentals 25,792.43

49210B · Event Rental Other Revenue49210 · Reservation Deposit Fee 1,750.0049213 · Chair Rentals 50.0049216 · Other Equipment Rental 1,914.4449218 · Utility Fee Reimburse-Headstart 1,577.5249220 · Special Event Insurance 575.00

Total 49210B · Event Rental Other Revenue 5,866.96

49230B · Interim RV Parking49230 · RV Parking - Individual 2,736.00

49232 · RV Dump & Other Fees 48.00

Total 49230B · Interim RV Parking 2,784.00

49250B · Interim Event Staffing49250 · Event Staff / Security Fees 4,013.25

Total 49250B · Interim Event Staffing 4,013.25

Total 49200A · Interim Rental Events Revenue 38,456.64

Total Income 38,456.64

Gross Profit 38,456.64

Expense50000A · NON FAIR-TIME EXPENSES

50000B · ADMINISTRATIVE EXPENSE50100 · Salaries - Admin 6,088.0050200 · PT Wages -Admin 728.0050300 · Compensated Absences Expense 0.0050310 · Employee Benefits - Employer's 2,729.8850320 · Payroll Taxes 618.7550330 · Worker's Comp Ins-Admin 668.0250400 · Contracted Professional Svc-Adm 450.0050402 · Bank Fees / CC Merchant Fees -2.4550600 · Traveling/Training Exp-Employee 29.9550700 · Office Supplies & Expense 1,062.7950800 · Telephone & Postage 584.4551300 · Audit/Financial Review Expense 2,400.0051600 · Other Misc Exp-Administration 285.03

Total 50000B · ADMINISTRATIVE EXPENSE 15,642.42

52000B · MAINTENANCE & GENERAL OPERATION52100 · Salaries -Maintenance 2,175.0052200 · P/T Wages - Maintenance 2,072.6652210 · Employee Benefits 1,329.1552300 · Contracted Professional Svc-Mai 171.0052400 · Rental of Maintenance Equipment 15.9852500 · Utilities-Electric/Heat/ Water 1,376.5252600 · Maintenance of Equipment 47.5152700 · Maintenance of Bldg & Grounds 318.0052701 · Building & Grounds Supplies 567.0652900 · Other Maint. Expense (Explain) 638.19

Total 52000B · MAINTENANCE & GENERAL OPE... 8,711.07


Profit & Loss 01/30/20January 1 - 24, 2020 Accrual Basis

Page 1

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Jan 1 - 24, 20

53000B · INTERIM RENTAL EXPENSES53100 · P/T Wages Event Staff - Interim 0.00

Total 53000B · INTERIM RENTAL EXPENSES 0.00

Total 50000A · NON FAIR-TIME EXPENSES 24,353.49

60000A · ANNUAL FAIR EXPENSE61000B · MARKETING EXPENSE

61400 · Advertising 80.92

Total 61000B · MARKETING EXPENSE 80.92

63000B · FAIR-TIME SECURITY/EVENT STAFF63100 · P/T Wages-Fair Security/Event 0.00

Total 63000B · FAIR-TIME SECURITY/EVENT STA... 0.00

64000B · MAINTENANCE FAIR-TIME OPERATION64100 · P/T Wages - Fair -Maint 0.00

Total 64000B · MAINTENANCE FAIR-TIME OPERA... 0.00

66000B · PREMIUMS EXPENSE66000 · Payroll Expenses 119.1866100 · Cash Awards -18.00

Total 66000B · PREMIUMS EXPENSE 101.18

68000B · JUNIOR LIVESTOCK AUCTION EXP68300 · Supplies & Expenses-JLA Auction 699.0068500 · Marketing/Advertising/Print-JLA 132.11

Total 68000B · JUNIOR LIVESTOCK AUCTION EXP 831.11

Total 60000A · ANNUAL FAIR EXPENSE 1,013.21

Total Expense 25,366.70

Net Ordinary Income 13,089.94

Net Income 13,089.94


Profit & Loss 01/30/20January 1 - 24, 2020 Accrual Basis

Page 2

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Jan 24, 20Debit Credit

10950 · Cash in Drawer 24.0011100 · Petty Cash 300.0011200 · Change Fund 0.0011310 · Operating-FR 3772006643 49,385.4211410 · Premium-FR 3772006685 3,839.6811620 · Operating MM-FR 3778001930 489,307.4311702-2 · JLA MM-FR 3778001927 26,508.6811720-2 · JLA -FR 3772006656 9,733.7813100 · Accounts Receivable 0.0013102 · Acct Receivable-Return Items 879.7311621 · Certificate of Dep-FR 137700913 260,861.0212000 · Undeposited Funds 8,298.6913110 · JLA Accounts Receivable 0.0016000 · Deferred Outflow of Resources 133,910.7019000 · Construction in Progress 0.0019200 · Building and Improvements 3081178.9419210 · Accum Deprec-Bldg/Improvements 2183354.1219300 · Equipment 252,924.9219310 · Accum Deprec-Equipment 107,026.7120000 · Accounts Payable 0.002110 · Direct Deposit Liabilities 3,525.8221100 · Insurance Fees Collected 0.0022000 · SDI W/H 0.0022300 · State Retirement Payable 2,951.1722301 · PST 367.7622302 · ARP 15.3022303 · OPEB Withholding 2,771.1322501 · Federal Withholding 59.2322502 · State Withholding 0.0022503 · FICA Tax Withholding 9.8222505 · Medical Insurance W/H 16,143.3922506 · Dental Withheld 1,430.3522507 · Garnishment Payable 315.7422605 · Deferred Compensation Payable 1,663.3522606 · Vision Payable 101.7222622 · IUOE 161.4022800 · Deferrd Income 0.0024000 · Payroll Liabilities 19.6024100 · Guaranteed Deposits 0.0024500 · Compensated Absence Expense 74,729.9924800 · WC Withholding 5,027.6425200 · JLA Consignment Account 734.7625500 · Sales Tax Payable 0.0025600 · Deferred Inflow of Resources 5,365.1226000 · NET PENSION LIABILITY 152,544.7629400 · Net Reserve - GASB 68 Pension 493,844.0349223 · Deposit Fees-Refundable 19,422.5025150 · CDFA - LOAN 0.0029101 · Net Resources, Capital Assets 726,903.3230000 · Opening Balance Equity 181,122.6032000 · Retained Earnings 493,489.8049200A · Interim Rental Events Revenue:49201B · Building Rentals:49201 · Main Exhibit Building Rental 14,560.2049200A · Interim Rental Events Revenue:49201B · Building Rentals:49202 · Franklin Hall Building Rental 2,575.0049200A · Interim Rental Events Revenue:49201B · Building Rentals:49203 · Palmer Hall Building Rental 600.0049200A · Interim Rental Events Revenue:49201B · Building Rentals:49204 · Expo Hall Building Rental 2,632.3049200A · Interim Rental Events Revenue:49201B · Building Rentals:49205 · Flower House Building Rental 5,424.9349200A · Interim Rental Events Revenue:49210B · Event Rental Other Revenue:49210 · Reservation Deposit Fee 1,750.0049200A · Interim Rental Events Revenue:49210B · Event Rental Other Revenue:49213 · Chair Rentals 50.0049200A · Interim Rental Events Revenue:49210B · Event Rental Other Revenue:49216 · Other Equipment Rental 1,914.4449200A · Interim Rental Events Revenue:49210B · Event Rental Other Revenue:49218 · Utility Fee Reimburse-Head... 1,577.5249200A · Interim Rental Events Revenue:49210B · Event Rental Other Revenue:49220 · Special Event Insurance 575.0049200A · Interim Rental Events Revenue:49230B · Interim RV Parking:49230 · RV Parking - Individual 2,736.0049200A · Interim Rental Events Revenue:49230B · Interim RV Parking:49232 · RV Dump & Other Fees 48.0049200A · Interim Rental Events Revenue:49250B · Interim Event Staffing:49250 · Event Staff / Security Fees 4,013.2550000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50100 · Salaries - Admin 6,088.0050000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50200 · PT Wages -Admin 728.0050000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50300 · Compensated Absences E... 0.0050000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50310 · Employee Benefits - Emplo... 2,729.88


Trial Balance 01/30/20As of January 24, 2020 Accrual Basis

Page 1

of 56

Jan 24, 20Debit Credit

50000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50320 · Payroll Taxes 618.7550000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50330 · Worker's Comp Ins-Admin 668.0250000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50400 · Contracted Professional Sv... 450.0050000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50402 · Bank Fees / CC Merchant ... 2.4550000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50600 · Traveling/Training Exp-Em... 29.9550000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50700 · Office Supplies & Expense 1,062.7950000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:50800 · Telephone & Postage 584.4550000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:51300 · Audit/Financial Review Exp... 2,400.0050000A · NON FAIR-TIME EXPENSES:50000B · ADMINISTRATIVE EXPENSE:51600 · Other Misc Exp-Administrat... 285.0350000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52100 · Salaries -Mai... 2,175.0050000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52200 · P/T Wages - ... 2,072.6650000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52210 · Employee Be... 1,329.1550000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52300 · Contracted Pr... 171.0050000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52400 · Rental of Mai... 15.9850000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52500 · Utilities-Electr... 1,376.5250000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52600 · Maintenance ... 47.5150000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52700 · Maintenance ... 318.0050000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52701 · Building & Gr... 567.0650000A · NON FAIR-TIME EXPENSES:52000B · MAINTENANCE & GENERAL OPERATION:52900 · Other Maint. ... 638.1950000A · NON FAIR-TIME EXPENSES:53000B · INTERIM RENTAL EXPENSES:53100 · P/T Wages Event Staff - I... 0.0060000A · ANNUAL FAIR EXPENSE:61000B · MARKETING EXPENSE:61400 · Advertising 80.9260000A · ANNUAL FAIR EXPENSE:63000B · FAIR-TIME SECURITY/EVENT STAFF:63100 · P/T Wages-Fair Secu... 0.0060000A · ANNUAL FAIR EXPENSE:64000B · MAINTENANCE FAIR-TIME OPERATION:64100 · P/T Wages - Fair -... 0.0060000A · ANNUAL FAIR EXPENSE:66000B · PREMIUMS EXPENSE:66000 · Payroll Expenses 119.1860000A · ANNUAL FAIR EXPENSE:66000B · PREMIUMS EXPENSE:66100 · Cash Awards 18.0060000A · ANNUAL FAIR EXPENSE:68000B · JUNIOR LIVESTOCK AUCTION EXP:68300 · Supplies & Expenses-J... 699.0060000A · ANNUAL FAIR EXPENSE:68000B · JUNIOR LIVESTOCK AUCTION EXP:68500 · Marketing/Advertising/P... 132.11

TOTAL 4427059.18 4427059.18


Trial Balance 01/30/20As of January 24, 2020 Accrual Basis

Page 2

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Fairs and Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/fe Gavin Newsom, Governor

January 10, 2020 Dave Dillabo 13th DAA Yuba-Sutter Fair 442 Franklin Ave. Yuba City, CA 95991 Dear Dave Dillabo, Congratulations! The California Department of Food and Agriculture (CDFA) Fairs and Expositions Branch is pleased to inform you that your fairgrounds’ project, Main Exhibit Building HVAC, has been selected to receive funds from the $3 million of general fund monies allocated through the Budget Act of 2018, Control Section 6.10. The project amount to be awarded for this project is $530,450 and California Construction Authority (CCA) will serve as your fairgrounds’ Project Manager. Now that the projects have been selected, we expect the grant agreements to be sent out in February 2020. Project implementation is anticipated to being shortly after the grant agreements have been fully executed. CCA will also be entering into an Individual Project Agreement (IPA) with each of the selected fairs for their project management services and will be requesting the fairs’ acknowledgment and signature. The projects awarded through Control Section 6.10 must be fully completed by March 2022. Please note that bridge loans are acceptable through the Control Section 6.10. We are excited to have projects awarded and to begin construction! If you have any questions, please contact Mike Francesconi with Fairs and Expositions immediately at (916) 900-5365. Sincerely, John Quiroz, Branch Chief Fairs & Expositions Branch

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CALIFORNIA DEPARTMENT OF FOOD & AGRICULTURE

Karen Ross, Secretary

January 24, 2020 F2020-02

TO: All California Fairs

SUBJECT: 2020 State Rules for California Fairs and Fair Letters

The California Department of Food & Agriculture, Fairs & Expositions (F&E) Branch is pleased to release the 2020 State Rules for California Fairs. The State Rules are attached and posted on the F&E website. A welcome letter for the 2020 fair season from Governor Newsom and Secretary Ross are also attached.

F&E would also like to thank all interested applicants that submitted their 2021 State Rules Committee application. There were 22 applications submitted and F&E is anticipating to make a committee selection in Spring or Summer of 2020.

For any state rule questions/clarification, variance requests, or protest information please contact Jay Carlson, Ag Programs Manager at [email protected] or (916) 263-3109.

Sincerely,

John Quiroz Branch Chief Fairs & Expositions Branch

Fairs & Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/fe Gavin Newsom, Governor

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https://www.cdfa.ca.gov/FairsAndExpositions/Documents/State_Rules_for_California_Fairs/2020_State_Rules_for_California_Fairs.pdf

www.cdfa.ca.gov/fe


Fairs & Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California

Telephone: 916.999.3000 ● www.cdfa.ca.gov/fe Gavin Newsom, Governor

January 8, 2020

Dear Fair CEOs and Directors:

Governor Newsom today issued an executive order to address the homeless crisis. As

the governor said, “The State of California is treating homelessness as a real

emergency – because it is one. Californians are demanding that all levels of

government – federal, state and local – do more to get people off the streets and into

services – whether that’s housing, mental health services, substance abuse treatment

or all of the above.”

CDFA, in consultation with the Department of General Services; the Department of

Housing and Community Development; the Department of Social Services; and the

Governor’s Office of Emergency Services, has been directed to conduct an initial

assessment of fairgrounds near jurisdictions where a shelter crisis is in effect, and for

those fairgrounds, determine the population capacity and space that would currently be

available to local partners on a short-term emergency basis to provide shelter for

individuals who are homeless. We wanted to inform the entire Network of California

Fairs but this work will apply only to state-owned properties.

In the coming weeks, we will be contacting fairs individually to gather this information

and this will be a topic on the agenda of the Fairs Advisory Committee meeting on

January 20 during the WFA convention.

If you have any questions, please don’t hesitate to contact me or our Fairs and

Expositions office at 916-999-3000.

Sincerely,

Arturo Barajas

Deputy Secretary

Enclosure

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https://www.gov.ca.gov/wp-content/uploads/2020/01/EO-N-23-20-Homelessness-Crisis-01.08.2020.pdf

https://www.gov.ca.gov/wp-content/uploads/2020/01/EO-N-23-20-Homelessness-Crisis-01.08.2020.pdf

Fairs & Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California Telephone: 916.999.3000 ● www.cdfa.ca.gov/fe Gavin Newsom, Governor

November 21, 2019

Dave Dillabo, CEO

13th DAA, Yuba-Sutter Fair

442 Franklin Avenue

Yuba City, CA 95991

SUBJECT: SB 84 Obligation

Dear Mr. Dillabo:

As a follow up to the September 27, 2019 (D2019-04), letter regarding District

Agricultural Association’s (DAAs) liability resulting from the passing of Senate Bill No.

84 Public Employees’ Retirement Fund: state employer contributions / supplemental

payments (SB 84), this letter provides information regarding the specific obligation of

each DAA and how the DAA should record the SB 84 obligation in their financial

records.

Under SB 84, the Department of Finance (DOF) was required to develop a repayment

schedule for the loan principal and interest accrued from the $6 billion that was

borrowed. As a part of the requirement, DOF was tasked with determining the

proportionate share of the obligation attributable to the DAAs based upon 2016-17

CalPERS employer retirement contributions.

For the Yuba-Sutter Fair, the total SB 84 obligation is $71,363. This amount is to be

paid over five fiscal years beginning FY2020-21 and ending FY2024-25, with four equal

payments in FY2020-21 through FY2023-24 of $12,996 and one final payment in

FY2024-25 of $19,379.

The Department is currently seeking direction regarding the process and timing on how

and when these payments are to be made and will provide further instruction at a later

time. For 2020 budgeting purposes, each DAA needs to budget the amounts above

accordingly so that monies are available to meet its financial obligation. The DAA’s

Finance and/or Executive Committee and Full Board should be informed of this

obligation so they are fully aware of the amounts owed and repayment schedule.

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https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB84�

https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB84�

November 20, 2019 Page 2 It has also been determined that this obligation impacts the financial records of each

DAA going forward. Specifically, these obligations affect pension liability in a way that

an accounting element associated with pension must be adjusted. To properly reflect

this change and establish the supplemental pension obligation, the following journal

entry, or a similar entry, is recommended to be made:

Debit Credit Deferred Outflow of Resources – Pension $71,363 Loans Payable – SB 84 $71,363

To assist the DAA and ensure that the pension accounting elements are correctly reflected in year-end financial records, the next pension liability packet will incorporate the DAA’s SB 84 information along with the annual pension information. The pension liability packet is expected to be distributed to the DAAs in the next few weeks.

If you have any questions, please contact me at 916-900-5025 or

[email protected].

Sincerely,

John Quiroz

Branch Chief

Fairs & Expositions Branch

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CALI FORN IA DEPAR TMENT O F FOOD & AGR I CULT URE

November 27, 2019 D2019-06

TO: District Agricultural Associations CEOs and Board of Directors

SUBJECT: DMV Employee Pull Notice Program

The purpose of this letter is to provide District Agricultural Association (DAA) CEOs with the information needed to obtain official Department of Motor Vehicles (DMV) driving records, via the Employer Pull Notice Program (EPN), of DAA employees who drive for official DAA business.

Effective immediately, and pursuant to the requirements of California Vehicle Code Section 1801.1 , State Administrative Manual (SAM) Policy 0751 and the California Department of Food and Agriculture’s (CDFA) Fleet Program Policy (CDFA Portal, Section 8.10.1) CEOs are responsible for registering, updating, and reviewing the driving record for DAA employees who drive for official DAA business off DAA grounds.

Monitoring employees’ driving records allows DAAs to: • Improve public safety • Verify each employee who drives as part of their job has a valid California driver’s

license (CDL) • Identify improper driving behavior • Help minimize DGS Vehicle Insurance Pool liability (Management Memo 19-02)

Below is information about the DMV EPN and the oversight and responsibilities of the CEO, Board, and CDFA.

What are the forms related to the DMV EPN Program? There are three forms related to the DMV EPN Program:

1) INF-1101 – Employee authorization to release driver record information 2) INF-1103 – Enrollment/Deletion of employees in the DMV EPN 3) INF-1130 – Request Form to create a DAA DMV EPN account

Who is Responsible for DAA Employees’ DMV Records? The CEO is responsible for ensuring all DAA employees who drive for official DAA business off

DAA grounds enroll in the EPN program (regardless of classification or time base). The enrollment process consists of employees completing and submitting a signed INF – 1101 to the CEO. The CEO shall, upon review and approval, keep this form in the employee’s personal file located at the DAA.

The CEO should perform the DMV EPN function due to confidentiality concerns to protect the rights of the employees - per California Penal Code Section 502. If the CEO will not be the

Fairs and Expositions Branch ● 1220 N Street ● Sacramento, California 95814 State of California

Telephone: 916.999-3000 ● https://www.cdfa.ca.gov/Fairs_&_Expositions/ Gavin Newsom, Governor

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https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=VEH&sectionNum=1808.1.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=VEH&sectionNum=1808.1.

https://www.dgsapps.dgs.ca.gov/documents/sam/SamPrint/new/sam_master/sam_master_File/chap700/751.pdf

https://main.cdfa.ca.gov/Resources/gm/Pages/AdminManualNew.aspx

https://www.dgs.ca.gov/-/media/Divisions/OSPPR/Memos/MM19-02.pdf?la=en&hash=911BB4EF1402127CBF5ACA4F7A5D24AD9D4434DB

https://www.dmv.ca.gov/portal/wcm/connect/139b7bb6-b25d-4c08-b2b4-54bd0088600c/inf1101.pdf?MOD=AJPERES

https://www.dmv.ca.gov/portal/wcm/connect/88dc7d41-e790-4888-9497-8a8820f83551/inf1103.pdf?MOD=AJPERES&CONVERT_TO=url&CACHEID=ROOTWORKSPACE-88dc7d41-e790-4888-9497-8a8820f83551-mxjrEvN

https://www.dmv.ca.gov/portal/wcm/connect/8195abf0-ed2c-4449-8fbc-7922cfe92d0b/inf1130.pdf?MOD=AJPERES

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=502.&lawCode=PEN

https://www.cdfa.ca.gov/Fairs_&_Expositions

D2019-06 November 27, 2019 Page 2

person handling the request and the EPN records, this function can only be delegated to a DAA employee whose job classification is a supervisor or manager.

The CEO should complete and submit the INF-1130 to create an account for the DAA and simultaneously enroll current employees via the INF-1103. The deadline for DAAs to submit the EPN enrollment request (INF-1130) and enroll current employee via the INF-1103 is December 31, 2019. See Attachment A for instructions to activate and enroll employees into the DMV EPN program. Fairs and Exposition staff will check with each CEO in January 2020 regarding the enrollment process.

Once an account has been created, the CEO can enroll new employees and delete employees who no longer work at the fair via the INF-1103 by mailing the form to the DMV per the instructions in Attachment A.

How does the EPN Program Work? Once an EPN Program account has been activated by DMV, and employees enrolled by the DAA, the EPN will generate and send annual reports to the CEO. If one of the following driving related events occur, a mid-cycle report will be sent to the CEO:

• Convictions • Failures to appear in Court • Accidents • Driver License Suspensions or Revocations • Any other actions were taken against the driving privilege

If the CEO is notified that an employee has one of the issues above, or other serious driving related events, please call your Human Resources Classification Analysis Unit (CAU) Analyst for direction.

Who is Responsible for CEO DMV Records? CDFA Fairs and Expositions Branch is responsible for enrolling the CEO and maintaining CEO EPN records. The CEO is required to complete and sign the INF – 1101 and submit the original document via USPS to CDFA, Fairs & Expositions Branch, Attn: John Quiroz, 1220 N Street, Sacramento, CA 95814, by December 31, 2019.

Record Retention The CEO is responsible for securing and retaining the following employee records in a locked file cabinet:

• Form INF-1101 form in the employee’s personnel file • DMV Pull records for a minimum of five (5) years

• Defensive Drivers Training Certificate(s)

• STD 261- if driving a personal vehicle for work

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D2019-06 November 27, 2019 Page 3

Driver Training All state employees, who drive on official business, shall complete an approved defensive driver training course at least once every four (4) years (DGS-752). The defensive driver training course may be accessed by logging onto the CDFA Online University. Employees who do not have access to the Online University can enroll in defensive driver training course via the Department of General Service Office of Risk and Insurance Management website.

Additional Information All DAA employees, regardless of classification or time base, managers and directors, who operate a state vehicle on official DAA business, are required to have a valid CDL (DGS-SAM

0751).

Employees under the age of 18 or volunteers may not operate state vehicles under any circumstance.

Employees utilizing a personal vehicle for business must show proof of insurance meeting California State minimum standards, a valid CDL , and annually update form STD 261 (DGS – SAM 0753). By signing form STD 261 annually, each driver is certifying that these requirements have been met.

DAA employees are required to fill out an auto log form STD 273 when operating a state vehicle to track mileage, dates, time and locations traveled by drivers.

If the DAA has employees who only drive on DAA grounds (i.e., not off DAA grounds), the CEO and Board should discuss whether those employees should also be enrolled in the EPN Program.

If a DAA would like to pursue the electronic version of the EPN Program they need to contact the DMV representative listed on Attachment A. If you have questions about the EPN program, please contact the F&E Branch at (916) 999-3000.

Sincerely,

John Quiroz, Chief Fairs and Exposition Branch

Attachments

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https://www.cdfaonlineuniversity.com/#/login

https://www.dgs.ca.gov/ORIM/Services/Page-Content/Office-of-Risk-and-Insurance-Management-Services-List-Folder/Enroll-in-Defensive-Driver-Training



https://www.dmv.ca.gov/portal/dmv/?1dmy&urile=wcm:path:/dmv_content_en/dmv/teenweb/permit_btn1/ca_ins_req


CALIFORNIA DEPARTMENT OF

FOOD & AGRICULTURE

Koren Ross, Secretory

January 31, 2020

State Veterinarian Update for Fairs and Shows with Poultry

This advisory is in response to numerous questions about the current risk of spreading virulent Newcastle disease via poultry at fairs and shows.

We have delayed posting this advisory in an effort to improve our understanding of the recent flareup of disease in the Southern California regional quarantine area, and the risk it may pose to fairs and shows throughout the State. While we have detected virus this winter in San Bernardino, Riverside and Los Angeles Counties, the cases appear to be related and reflect flock to flock spread, not extensive underlying disease. We will only know this for sure once more testing is completed throughout the region over the upcoming months, but we are cautiously optimistic.

Considering how highly contagious this virus is, even if we find a few more cases, our substantial progress can be credited to the cooperation of bird owners. When birds are not moved, it prevents virus amplification and gives the virus an opportunity to die naturally in the environment.

Virulent Newcastle Disease Advisory for Fairs and Shows with Poultry:

1. If located within the regional quarantine area of Southern California (western San Bernardino, western Riverside and Los Angeles counties), poultry movement without a permit continues to be prohibited due to the risk of VND.

2. If located outside of the regional quarantine area but in a neighboring county, we advise canceling poultry gatherings due to the risk of illegal movement of sick birds, or the movement of birds that are infected but have not started to show clinical signs, or the movement of contaminated equipment or other carriers.

3. If located in a county with significant poultry farm populations like those in the San Joaquin Valley of California, we advise cancelling poultry gatherings due to the risk of undetected virus spreading to large flocks and expanding from there to impact food production and trade.

4. If located in other areas of California, we advise cancelling in an abundance of caution until the regional quarantine in Southern California is lifted, but a case-by-case risk assessment may be warranted. Contact your local CDFA Animal Health District Office for more information.

Redding District - (530) 225-2140 Modesto District - (209) 491-9350 Tulare District - (559) 685-3500 Ontario District - (909) 947-5932

In all cases, and even after the regional quarantine for VND is lifted, practicing good biosecurity protects flocks from disease. For biosecurity tips, visit the CDFA Avian Health Page: https://www.cdfa.ca.gov/AHFSS/Animal_Health/Avian_Health_Program.html

Sincerely,

Dr. Annette Jones State Veterinarian California Department of Food and Agriculture

Animal Health and Food Safety Services ● 1220 N Street, Suite 400 ● Sacramento, California 95814 State of California

Telephone: 916.900.5000 ● Fax: 916.900.5332 ● www.cdfa.ca.gov/ahfss Gavin Newsom, Governor

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https://www.cdfa.ca.gov/AHFSS/Animal_Health/Avian_Health_Program.html

https://www.cdfa.ca.gov/AHFSS/Animal_Health/Avian_Health_Program.html

www.cdfa.ca.gov/ahfss

DELEGATION OF AUTHORITY


I certify the statement below to be a true and correct copy of the minutes of the February 26, 2019 meeting of the Board of Directors of the 13th District Agricultural Association held in the Board Room at the Yuba-Sutter Fairgrounds office in Yuba City, CA. Upon motion of Director Serger seconded by Director Cucchi and carried unanimously, the CEO, Dave Dillabo is authorized to execute Rental Agreements up to $15,000, Standard 2 Agreements up to $25,000, as long as these contracts do not exceed a one-year term, without further authorization from the 13th DAA Board of Directors. All such executed agreements; however, are to be submitted to the 13th DAA Board of Directors for review at the subsequent meeting. This Delegation is effective through December 31, 2019. Passed and adopted by said governing board on February 26, 2019 by the following vote: Ayes:

Directors: Stresser, Bains, Cucchi, Serger, LeVake, Ritchie, Munger

Directors Absent: Matteoli, Johl Certified to be a True Copy; By: ________________________

David Dillabo Chief Executive Officer

By: ________________________

Ed Ritchie President, Board of Directors

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WORKER’S COMPENSATION RESOLUTION


I certify the statement below to be a true and correct copy of the minutes of the February 4, 2020 meeting of the Board of Directors of the 13th District Agricultural Association held in the Board Room at the Yuba-Sutter Fairgrounds office in Yuba City, CA. Upon motion of Director ______________ seconded by Director ______________and carried unanimously, the volunteers and Board of Directors of the 13th District Agricultural Association will be covered by the 13th DAA’s Workmen’s Compensation Insurance while performing their volunteer work during the 2020 calendar year. All such executed agreements; however, are to be submitted to the 13th DAA Board of Directors for review at the subsequent meeting. This Delegation is effective through December 31, 2020. Passed and adopted by said governing board on February 26, 2019 by the following vote: Ayes:

Directors: Stresser, Bains, Cucchi, Serger, LeVake, Munger, Matteoli, Johl

Directors Absent:

Certified to be a True Copy; By: ________________________

David Dillabo Chief Executive Officer

By: ________________________

Erin Cucchi President, Board of Directors

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