1117 gallagher drive, sherman, texas thursday, …...2018/03/15 · 1117 gallagher drive, sherman,...

1117 Gallagher Drive, Sherman, Texas

Thursday, March 15, 2018 – 5:30 p.m.

AS: Aging Services Department AF: Administration & Finance Department CS: Client Services Department ES: Energy Services RS: Regional Services

Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with

attorney pursuant to Texas Government Code Section 551.071 and Section 551.074 arising out of the attorney's ethical duty to advise TCOG concerning legal issues arising from an agenda item. Any decision held on

such matter will be taken or conducted in open session following the conclusion of the executive session.

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Administration & Finance at 903-813-3514 two (2) work days prior to the meeting so

that appropriate arrangements can be made. The above Agenda was posted online at http://www.tcog.com and physically posted at the Texoma Council of Governments offices in a place readily accessible to the

public. The Agenda was also emailed to the County Clerk offices in Cooke and Fannin Counties, TX on Friday, March 9, 2018.

A. Call to Order & Declaration of a Quorum

B. Invocation and Pledges

C. Welcome Guests

D. Executive Director’s Report

1. Energy Services Program Presentation

2. FYE 2019 Financial Plan Presentation

E. Approval of Minutes: Approve Meeting Minutes for February 15, 2018 – page 2

F. Consent

All items on Consent Agenda are considered to be routine by the Council of Governments and will be

enacted with one motion. There will not be separate discussion of these items unless a member of the

Governing Body or a citizen so requests, in which event these items will be removed from the general order

of business and considered in normal sequence.

1. February 2018 Liabilities (AF): Ratify liabilities paid in the amounts as listed.

Mindi Jones, Finance Director – page 4

G. Action

1. Monthly Financial Oversight Report (AF): Receive Monthly Financial Oversight Report for date listed.

Lori A. Cannon, CPA, Accounting Consultant – page 15

2. FYE 2018 Cost Pool Budgets Update (AF): Accept recommendation, if any, regarding TCOG’s FYE 2018

Cost Pool Budgets.

Mindi Jones, Finance Director – page 17

3. Fair Housing Month Proclamation (CS): Proclaim the month of April as Fair Housing Month in the Texoma

Region.

Rayleen Bingham, Section 8 Housing Program Manager – page 25

4. Quality Control Inspector Contract (ES): Approve bid for Jerry Hackney d/b/a Alert Residential

Inspections, LLC for Quality Control Inspector (QCI) to complete final inspections on Department of

Energy (DOE) weatherization homes located in the following counties: Cooke, Grayson, Fannin, Collin,

Denton, Hunt, Rockwall, Delta, Lamar, Hopkins, Red River, Franklin, Camp, Cass, Marion, Bowie, Morris,

Titus, and Rains.

Judy Fullylove, Energy Services Department Director – page 27

5. Weatherization Contractors Bid (ES): Approve bids from contractors to install weatherization measures in

the following counties: Cooke, Grayson, Fannin, Collin, Denton, Hunt, Rockwall, Delta, Lamar, Hopkins,

Red River, Franklin, Camp, Cass, Marion, Bowie, Morris, Titus, and Rains.

Judy Fullylove, Energy Services Department Director – page 28

6. Resolution by TCOG supporting the City of Sherman and Sherman Police Department (RS): Approve a

Resolution supporting the City of Sherman and the Sherman Police Department

CJ Durbin-Higgins, Public Safety Program Manager – page 34

7. TCOG FYE 2019 State Salary Comparison (AF): Approve the State Salary Comparison for FYE 2019.

Susan B. Thomas, PhD, Executive Director – page 36

H. President’s Report

I. Adjourn

APPROVAL

_________________________

Susan B. Thomas, PhD, Executive Director

TCOG Governing Board Minutes 1117 Gallagher Drive, Sherman, Texas

Thursday, February 15, 2018 – 5:30 p.m.

Members Present: Tony Rodriguez, Jeff Whitmire, Jason Sofey, Ronnie Bruce, Dan Busch, David Turner, Cliff Sicking, Jason Brinkley, Jason Fox

Members Absent: Spanky Carter, Cecil Jones, Teresa Adams, Phyllis James, Jim Goldsworthy, Dick Haayen

A. Jason Brinkley called the meeting to order and declared a quorum at 5:30 p.m.

B. David Turner provided the invocation followed by Jeff Whitmire who led the pledges.

C. Welcome Guests & Staff: Brandon Shelby, Judy Fullylove, Mindi Jones, CJ Durbin-Higgins, Delano Smith, Rayleen Bingham, Beth Eggar, Sean Norton, Bill Lindsay, Lori Cannon, Randy McBroom, Susan Thomas

D. Jason Sofey accepted the TCOG Governing Board Pledge and was inducted as a new Governing Board member.

E. Executive Director’s Report 1. We were able to use our CSBG emergency food money to purchase some FEMA food originally

designated for Puerto Rico. TCOG coordinated the delivery of two trucks full of food to food pantries in Bonham.

F. Jeff Whitmire made a motion to approve Meeting Minutes for January 18, 2018. This motion was seconded by Jason Fox. Motion carried unanimously.

G. Consent 1. David Turner made a motion to ratify liabilities paid in the amounts listed. This motion was

seconded by Jeff Whitmire. Motion carried unanimously.

H. Action 1. A motion was made by Jason Fox to receive the monthly financial oversight as provided by Lori

Cannon. This motion was seconded by Ronnie Bruce. Motion carried unanimously. 2. Cliff Sicking made a motion to accept the recommended amendment to TCOG’s FY 2018 Cost

Pool Budgets as it relates to the CIT budget. This motion was seconded by Dan Busch. Motion carried unanimously.

3. A motion was made by Dan Busch to authorize submission of the annual Section 8 Management Assessment Program (SEMAP) certification to the Department of Housing and Urban Development (HUD) for Fiscal Year ending December 31, 2017. This motion was seconded by Cliff Sicking. Motion carried unanimously.

4. Cliff Sicking made a motion to accept the recommendation from CSAC of Low-Income Sector and Public Sector Representatives for the Community Services Advisory Committee. This includes Yvonne Sandmann from Cooke County, Lou Ann Taylor from Fannin County and Brianna Sundberg from Grayson County. The recommendation also included Mayor Josh Brinkley of Valley View for the Public Sector representative of Cooke County. This motion was seconded by David Turner. Motion carried unanimously.

5. A motion was made by Ronnie Bruce to ratify the contract with TACAA for weatherization funding to serve ONCOR customers. This motion was seconded by Dan Busch. Motion passed with Jeff Whitmire voting against.

6. Jeff Whitmire made a motion to approve the FY 2018 Homeland Security Grant Program Projects. Cliff Sicking seconded this motion. Motion carried unanimously.

7. Jeff Whitmire made a motion to approve the TCOG 9-1-1 Program, Training & Backup Public Safety Answering Point (PSAP). This motion was seconded by David Turner. Motion carried unanimously.

8. No action was taken regarding the proposed State Salary Comparison for TCOG’s FYE 2019. 9. A motion was made by Dan Busch to approve the Executive Committee recommendation to

enter into contract with Brandon Shelby for Legal Services and authorize Executive Director to executive contract. This motion was seconded by Tony Rodriguez. Motion carried unanimously.

10. A motion was made by Jeff Whitmire to authorize a one-year extension to McClanahan and Holmes for audit engagement for fiscal year ending April 30, 2018. This motion was seconded by Ronnie Bruce. Motion carried unanimously.

11. A motion was made by David Turner to name Bill Lindsay as the TCOG Board Designee to National Association of Development Organizations (NADO), Texas Association of Regional Councils (TARC), and the Corporation for Texas Regionalism (CTR). This motion was seconded by Cliff Sicking. Motion carried unanimously.

I. President’s Report No report for February

J. Jason Brinkley adjourned the meeting at 6:30 p.m.

FEBRUARY 2018

Check

Number Check Date Payee Name Transaction Description Check Amount

92616 2/9/2018 TEXAS ASSOCIATION OF REGIONAL INV TR18016 (5,000.00)

92631 2/8/2018 CARR, TERRY TRAVEL EXPENSE 181.42

92632 2/8/2018 ENTERPRISE RENT-A-CAR INV 15Q317 83.49

92633 2/8/2018 SISTERS CARE, INC. INV 3000 167.48

92634 2/8/2018 UNUM LIFE INSURANCE #05783570014 601.70

92635 2/8/2018 UNITED WAY OF GRAYSON COUNTY JANUARY CONTRIBUTIONS 12.39

92636 2/8/2018 PRE-PAID LEGAL SERVICES INC. GROUP 0142305 25.90

92637 2/8/2018 AFLAC INV 048911 1,006.40

92638 2/8/2018 AT&T 94066598981791 233.28

92639 2/8/2018 AT&T 94066525985162 226.96

92640 2/8/2018 AT&T 94034182392346 3.59

92641 2/8/2018 AT&T 94066855505267 179.39

92642 2/8/2018 AT&T 94034180707040 161.45

92643 2/8/2018 FRONTIER COMMUNICATIONS ACCT 21019668860417145 109.02

92644 2/8/2018 FRONTIER COMMUNICATIONS 21019649320731145 54.51

92645 2/8/2018 DEPARTMENT OF INFORMATION RES INV 18120378N 15,450.43

92646 2/8/2018 PROSPERITY BANK ACCT 0000097998 9,017.34

92647 2/8/2018 VALERIE BEAVER STIPEND 105.68

92648 2/8/2018 BRANNUM, JESSIE A. STIPEND 162.42

92649 2/8/2018 MARY CASSARA STIPEND 244.55


92650 2/8/2018 CLAYTON, MAE STIPEND 145.20

92651 2/8/2018 KARREN M. CURRY STIPEND 108.10


92652 2/8/2018 ANITA DAVIS STIPEND 196.57

92653 2/8/2018 REGINA DIBBLES STIPEND 73.95


92654 2/8/2018 SHERRY ELLIOTT STIPEND 189.10

92655 2/8/2018 FEAGLEY, EVA STIPEND 213.79

92656 2/8/2018 KAREN FLETCHER STIPEND 170.55

92657 2/8/2018 FUGETT, SHARON STIPEND 113.05

92658 2/8/2018 GARVIN, CAROL STIPEND 79.50

92659 2/8/2018 MARIA GUADALUPE HERNDON STIPEND 131.25

92660 2/8/2018 MARY GEAN HIGGS STIPEND 173.90

92661 2/8/2018 ANITA LYNN HOOPER STIPEND 57.20

92662 2/8/2018 VERNELL ISABELL STIPEND 37.80


92663 2/8/2018 JUDY KEENE STIPEND 24.00

92663 2/8/2018 JUDY KEENE STIPEND 116.50

92664 2/8/2018 PEARL MARTIN STIPEND 175.95

92665 2/8/2018 MCCULLOUGH, DORIS STIPEND 188.50

92666 2/8/2018 MARTHA PHILAGIOS STIPEND 68.90

92667 2/8/2018 DALE RIDEOUT STIPEND 150.50


TEXOMA COUNCIL OF GOVERNMENTS

Check/Voucher Register - Check Register Agenda

From 2/1/2018 Through 2/28/2018

1010 - Cash in Bank - General

FEBRUARY 2018

Check


92668 2/8/2018 SEAMSTER, BARBARA STIPEND 130.00

92669 2/8/2018 PAMELA F. SMITH STIPEND 158.80

92670 2/8/2018 MARILYN STOCKMAN STIPEND 21.90


92671 2/8/2018 VANESSA LOUISE TROTTER STIPEND 10.05


92672 2/8/2018 NANCY ELAINE VINEYARD STIPEND 127.00

92673 2/8/2018 WILLIAMS, BARBARA STIPEND 204.05


92674 2/8/2018 WILLIAMS, SANDRA STIPEND 158.35

92675 2/8/2018 EVELYN WIMBISH STIPEND 137.60

92676 2/8/2018 GLENDA A. WROTEN STIPEND 57.33

92677 2/8/2018 ASHLEY BARRERA TRAVEL EXPENSE 32.00

92678 2/8/2018 KENISHA GOLSTON TRAVEL EXPENSE 127.56

92679 2/8/2018 VOIGHT, NATHAN TRAVEL EXPENSE 60.00

92680 2/8/2018 U S POST OFFICE BUSINESS REPLY POSTAGE #491-001 1,000.00

92681 2/8/2018 DONALD COFFMAN INV 2 & 3 4,032.14

92682 2/15/2018 SOPHIA PEDRAZA TRAVEL EXPENSE 380.65

92683 2/15/2018 Sundberg, Brianna TRAVEL EXPENSE 345.23

92684 2/15/2018 CABLE ONE ACCT 102491693 121.74

92685 2/15/2018THOMAS JOHN KENNEDY OF TEXAS DDS,

PLLC DBA#32389,32646,32772,32871 4,264.00

92686 2/15/2018 HANNAH'S SPECIAL OCCASIONS FLORIST INV 001041 54.13

92687 2/15/2018 QUILL CORPORATION INV 8032739 541.93

92688 2/15/2018 PUBLICDATA.COM.AI LTD INV 10157804-20180131 14.86

92689 2/15/2018 BESS I. SEIGLER CONTRACT LABOR 576.00

92690 2/15/2018 SHI Government Solutions Inc. INV GB00221318A 15,259.28

92691 2/15/2018 AT&T MOBILITY ACCT 28701799 3705 553.64

92692 2/15/2018 AMERICAN EXPRESS 3791-106550-51001 AMEX 2,739.05

92693 2/15/2018 AT&T MOBILITY 287256806622 40.52

92694 2/15/2018 FRONTIER COMMUNICATIONS 21018818010114925 4,576.97

92695 2/15/2018 FRONTIER COMMUNICATIONS 21018829440407055 2,381.55

92696 2/15/2018MONTGOMERY COUNTY HOSPITAL

DISTRICTTCOG EMD SERVICES 1,470.00

92697 2/15/2018 CHASE MASTER CARD 5567 0879 0003 8911 2,791.43

92697 2/15/2018 CHASE MASTER CARD 5567 0879 0003 8911 5,671.47

92698 2/15/2018THE CORPORATION FOR TEXAS

REGIONALISMINV TR18016 5,000.00

92699 2/15/2018 AT&T ACCT 136921691 136.37

92700 2/21/2018 RANDY ELLIS COMPLETED HOMES - WAP 600.00

92701 2/22/2018 STAPLES BUSINESS ADVANTAGE ORDER 7190490957 54.67

92702 2/22/2018 CHRISTEN CHAFFIN TRAVEL EXPENSE 60.50

92703 2/22/2018 CONNER, JUDY TRAVEL EXPENSE 229.06

92704 2/22/2018 AT&T MOBILITY 287280639413 152.16

92705 2/22/2018 CHOCTAW PRINT SERVICES INV 72056 658.58

92706 2/22/2018 CITY OF SHERMAN ACCT 209-5060-03 611.93

92707 2/22/2018NETSPAN CORPORATION FOREMOST

TELECOMMUNICATIONSINV WA3790 78.00

92708 2/22/2018 FRONTIER COMMUNICATIONS INV 5701Z660-18020 612.85

FEBRUARY 2018

Check


92709 2/22/2018 GRAYSON PRO TECH INC. INV 179899,179904 67.00

92710 2/22/2018 SHRED-IT INV 8124006934 1,653.90

92711 2/22/2018 SPRINT INV E911-212847 2,047.05

92712 2/22/2018 UNITED WAY OF GREATER HOUSTON INV IR211-TE-01-18 500.00

92713 2/22/2018 WEST SAFETY SERVICES, INC. INV 164927 1,434.64

92714 2/22/2018 AMBIT TEXAS, LLC CLIENT UTILITY PAYMENTS 229.65

92715 2/22/2018 ATMOS ENERGY CLIENT UTILITY PAYMENTS 4,405.21

92716 2/22/2018 BOUNCE ENERGY INC. CLIENT UTILITY PAYMENTS 16.40

92717 2/22/2018 CHAMPION ENERGY SERVICE, LLC CLIENT UTILITY PAYMENTS 353.37

92718 2/22/2018 CIRRO GROUP INC. CLIENT UTILITY PAYMENTS 195.35

92719 2/22/2018 CITY OF DENTON CLIENT UTILITY PAYMENTS 4,192.09

92720 2/22/2018 CITY OF FARMERSVILLE CLIENT UTILITY PAYMENTS 174.05

92721 2/22/2018 COOKE COUNTY ELECTRIC CO-OP CLIENT UTILITY PAYMENTS 170.26

92722 2/22/2018DENTON COUNTY ELELCTRIC COOPERATIVE

INC.CLIENT UTILITY PAYMENTS 4,714.90

92723 2/22/2018 COSERV GAS, LTD CLIENT UTILITY PAYMENTS 143.79

92724 2/22/2018 DIRECT ENERGY CLIENT UTILITY PAYMENTS 333.37

92725 2/22/2018 ENDERBY GAS INC CLIENT UTILITY PAYMENTS 1,328.71

92726 2/22/2018 ENTRUST ENERGY INC. CLIENT UTILITY PAYMENTS 130.35

92727 2/22/2018 FANNIN CO ELECTRIC CO-OP INC CLIENT UTILITY PAYMENTS 1,553.01

92728 2/22/2018 FARMERS ELECTRIC COOPERATIVE CLIENT UTILITY PAYMENTS 614.57

92729 2/22/2018 FIRST CHOICE POWER CLIENT UTILITY PAYMENTS 965.19

92730 2/22/2018 GEUS- AGENCY OF CITY OF GREENVILLE CLIENT UTILITY PAYMENTS 539.83

92731 2/22/2018 GEXA ENERGY LP CLIENT UTILITY PAYMENTS 136.28

92732 2/22/2018 GRAYSON-COLLIN ELECTRIC CLIENT UTILITY PAYMENTS 1,738.25

92733 2/22/2018 GREEN MOUNTAIN ENERGY CO. CLIENT UTILITY PAYMENTS 923.49

92734 2/22/2018 JUST ENERGY TEXAS I CORP. CLIENT UTILITY PAYMENTS 1,021.16

92735 2/22/2018 MCCRAW OIL CO. INC CLIENT UTILITY PAYMENTS 207.60

92736 2/22/2018 RELIANT ENERGY CLIENT UTILITY PAYMENTS 2,422.80

92737 2/22/2018 SPARK ENERGY LP CLIENT UTILITY PAYMENTS 89.97

92738 2/22/2018 STAT ENERGY CLIENT UTILITY PAYMENTS 37.46

92739 2/22/2018 STREAM GAS & ELECTRIC LTD CLIENT UTILITY PAYMENTS 2,219.85

92740 2/22/2018 SUMMER ENERGY CLIENT UTILITY PAYMENTS 211.08

92741 2/22/2018 FULCRUM RETAIL ENERGY LLC. CLIENT UTILITY PAYMENTS 149.27

92742 2/22/2018 TRENTON LPG GAS CO INC CLIENT UTILITY PAYMENTS 469.05

92743 2/22/2018 TRI-EAGLE ENERGY LP CLIENT UTILITY PAYMENTS 269.93

92744 2/22/2018 TXU ELECTRIC CLIENT UTILITY PAYMENTS 15,796.58

92745 2/22/2018 VERDE ENERGY CLIENT UTILITY PAYMENTS 731.36

92746 2/22/2018 XOOM ENERGY CLIENT UTILITY PAYMENTS 180.22

92747 2/22/2018 TEXOMA COUNCIL OF GOVERNMENTS TRAVEL EXPENSE 11.45

92748 2/22/2018 VALERIE BEAVER STIPEND 111.21

92749 2/22/2018 BRANNUM, JESSIE A. STIPEND 136.30



92751 2/22/2018 CLAYTON, MAE STIPEND 125.33



92753 2/22/2018 ANITA DAVIS STIPEND 228.54


FEBRUARY 2018

Check


92755 2/22/2018 SHERRY ELLIOTT STIPEND 202.75

92756 2/22/2018 FEAGLEY, EVA STIPEND 247.98

92757 2/22/2018 KAREN FLETCHER STIPEND 158.25

92758 2/22/2018 FUGETT, SHARON STIPEND 162.58

92759 2/22/2018 MARIA GUADALUPE HERNDON STIPEND 141.85

92760 2/22/2018 MARY GEAN HIGGS STIPEND 181.00

92761 2/22/2018 ANITA LYNN HOOPER STIPEND 118.42



92763 2/22/2018 PEARL MARTIN STIPEND 179.45

92764 2/22/2018 MCCULLOUGH, DORIS STIPEND 201.70



92766 2/22/2018 SEAMSTER, BARBARA STIPEND 196.85

92767 2/22/2018 PAMELA F. SMITH STIPEND 136.45




92770 2/22/2018 NANCY ELAINE VINEYARD STIPEND 127.95


92772 2/22/2018 WILLIAMS, SANDRA STIPEND 199.75

92773 2/22/2018 EVELYN WIMBISH STIPEND 137.10

92774 2/26/2018 HIGGINS-DURBIN, CARRIEJO TRAVEL ADVANCE 108.00

92775 2/28/2018 HERNANDEZ, MARGARITA S. INV 2282018 1,500.00

92776 2/28/2018 EGGAR, ELIZABETH TRAVEL ADVANCE 36.00

DD0001891 2/1/2018 HOLLY BOOTH TRAVEL ADVANCE 538.05

DD0001891 2/8/2018 JANET KARAM TRAVEL EXPENSE 34.24

DD0001892 2/8/2018 URSULA M. BLUM STIPEND 91.10

DD0001893 2/8/2018 ETHEL ROSE CARTER STIPEND 91.10

DD0001894 2/8/2018 Christian, Linda STIPEND 152.58

DD0001895 2/8/2018 CROSS, TOMMIE STIPEND 221.58

DD0001896 2/8/2018 LAURA S. KLEINNEIUR STIPEND 21.20

DD0001897 2/8/2018 LUPER, BARBARA STIPEND 92.54

DD0001898 2/8/2018 JUDY A. NEIDRICH STIPEND 21.20

DD0001899 2/8/2018 MARTHA PALMER STIPEND 12.85

DD0001899 2/8/2018 MARTHA PALMER STIPEND 79.30

DD0001900 2/8/2018 PERRY, RATA STIPEND 33.97

DD0001901 2/8/2018 LOIS PHELPS STIPEND 18.30


DD0001902 2/8/2018 WHITE, FRANCES STIPEND 94.78

DD0001903 2/8/2018 WYATT, RUTHIE STIPEND 200.20

DD0001904 2/8/2018 MINDI JONES JAN CELL PHONE 70.00

DD0001905 2/8/2018 MCCORMICK, BILL TRAVEL EXPENSE 29.43

DD0001906 2/15/2018 DEBORAH ADAMS TRAVEL EXPENSE 187.79

DD0001906 2/22/2018 MIRANDA HARP TRAVEL EXPENSE 33.17

DD0001907 2/15/2018 HOLLY BOOTH TRAVEL EXPENSE 153.39

DD0001907 2/22/2018 BINGHAM, RAYLEEN EXPENSE REPORT 79.03

DD0001908 2/15/2018 HESTAND, VICKY TRAVEL EXPENSE 124.64

DD0001908 2/22/2018 URSULA M. BLUM STIPEND 94.10

FEBRUARY 2018

Check


DD0001909 2/15/2018 KREBS, MANDY TRAVEL EXPENSE 243.31

DD0001909 2/22/2018 ETHEL ROSE CARTER STIPEND 105.00

DD0001910 2/15/2018 ADAM McGINNIS TRAVEL EXPENSE 159.00

DD0001910 2/22/2018 Christian, Linda STIPEND 161.30

DD0001911 2/15/2018 MUYSHONDT, RODRIGO A. TRAVEL EXPENSE 630.00

DD0001911 2/22/2018 CROSS, TOMMIE STIPEND 222.29

DD0001912 2/15/2018 MUYSHONDT, RODRIGO A. TRAVEL EXPENSE 24.53

DD0001912 2/22/2018 LAURA S. KLEINNEIUR STIPEND 27.20

DD0001913 2/15/2018 SCHMITZ, MICHAEL TRAVEL EXPENSE 79.27

DD0001913 2/22/2018 LUPER, BARBARA STIPEND 88.14

DD0001914 2/15/2018 SYNOVIA SOLUTIONS INV 107568 97.00



DD0001915 2/15/2018 BDA ADMINISTRATORS MOOP 3/31/2018 2,476.71

DD0001915 2/22/2018 WHITE, FRANCES STIPEND 142.10

DD0001916 2/22/2018 WYATT, RUTHIE STIPEND 205.50

DD0001917 2/22/2018 JUDY A. NEIDRICH STIPEND 32.79

DD0001918 2/27/2018 MARJEN TECHNOLOGY GROUP LLC INV 1907-1915 11,211.45

DD0001919 2/27/2018 TML-IEBP GROUP PTEXOMCO-3/1/2018 PREPAYMENT 41,748.96

Total 1010 - Cash In Bank General 201,067.31

FEBRUARY 2018

Check


91249 2/9/2018PETERSON, TRAVIS AND BANK OF TEXAS

N.A.SECTION8 AP'S (538.00)

92286 2/2/2018 3-D MOBILE HOME & RV PARK, INC. SECTION8 AP'S 570.00

92287 2/2/2018 ABBINGTON COMMONS OF WHITEWRIGHT SECTION8 AP'S 704.00

92288 2/2/2018 YACOUB ALBANNA SECTION8 AP'S 298.00

92289 2/2/2018 MAHMOUD J. ALBANNA SECTION8 AP'S 850.00

92290 2/2/2018 AMBIT TEXAS, LLC SECTION8 AP'S 161.00

92291 2/2/2018 ANDATT, LLC SECTION8 AP'S 285.00

92292 2/2/2018 COLT CONCTRUCTION & REAL ESTATE SECTION8 AP'S 327.00

92293 2/2/2018 ANGEL PROPERTY INVESTORS, LLC SECTION8 AP'S 1,583.00

92294 2/2/2018 MARLYN ANWEILER SECTION8 AP'S 1,073.00

92295 2/2/2018 ARJS HOMES LLC SECTION8 AP'S 408.00

92296 2/2/2018 ARROW WOOD APTS. SECTION8 AP'S 4,164.00

92297 2/2/2018 ATMOS ENERGY CO SECTION8 AP'S 113.00

92298 2/2/2018 JENNIFER LOU BAILEY SECTION8 AP'S 530.00

92299 2/2/2018 JOSEPH MICHAEL BARTON SECTION8 AP'S 845.00

92300 2/2/2018 BEALL, DAVID M. SECTION8 AP'S 558.00

92301 2/2/2018 DANIEL B. BECKETT SECTION8 AP'S 1,117.00

92302 2/2/2018 BOHANNAN, RONALD DION SECTION8 AP'S 800.00

92303 2/2/2018 BOUNCE ENERGY INC. SECTION8 AP'S 68.00

92304 2/2/2018 BRANDMAN, JOHN D. SECTION8 AP'S 577.00

92305 2/2/2018 BRIDGE TOWER PROPERTIES SECTION8 AP'S 1,675.00

92306 2/2/2018 LARRY O. BRINLEE SECTION8 AP'S 0.00

92307 2/2/2018 BRISCOE AND HOLLY INVESTMENTS, LLC SECTION8 AP'S 0.00

92318 2/2/2018 CARTER, BOBBIE J. SECTION8 AP'S 224.00

92319 2/2/2018 CARTER II, CRETA LYNN SECTION8 AP'S 528.00

92320 2/2/2018 CATHEY, BOB SECTION8 AP'S 264.00

92321 2/2/2018 CHEN, DONNY Y. SECTION8 AP'S 550.00

92322 2/2/2018 Ebby Halliday Inc. SECTION8 AP'S 477.00

92323 2/2/2018 CITY OF DENISON SECTION8 AP'S 493.00

92324 2/2/2018 CITY OF SHERMAN SECTION8 AP'S 497.00

92325 2/2/2018 CITY OF WHITESBORO SECTION8 AP'S 81.00

92326 2/2/2018 FRANCES ESTELLE CLARK SECTION8 AP'S 320.00

92327 2/2/2018 COKER, ART SECTION8 AP'S 479.00

92328 2/2/2018 CONCORD VILLAGE APTS SECTION8 AP'S 180.00

92329 2/2/2018 FL COUNTRY VILLAGE LTD SECTION8 AP'S 775.00

92330 2/2/2018 CREW, JACK SECTION8 AP'S 1,795.00

92331 2/2/2018 CROCKER, JIM I. SECTION8 AP'S 734.00

92332 2/2/2018 CUPID PROPERTIES LLC SECTION8 AP'S 587.00

92333 2/2/2018 DAVIS, JOSEPH SECTION8 AP'S 676.00

92334 2/2/2018 KAREN DAVIS SECTION8 AP'S 553.00

92335 2/2/2018 DEAN GILBERT REALTORS SECTION8 AP'S 4,106.00

92336 2/2/2018DEAN GILGERT JR., THREE AMIGOS JOINT

VENTURESECTION8 AP'S 457.00


Check/Voucher Register - Check Register Agenda

From 2/1/2018 Through 2/28/2018

1010 - Cash in Bank - Section 8

FEBRUARY 2018

Check


92337 2/2/2018 DIRECT ENERGY SECTION8 AP'S 527.00

92338 2/2/2018 KENNETH J. DOLEZALEK SECTION8 AP'S 650.00

92339 2/2/2018 DON KSDS, INC. SECTION8 AP'S 542.00

92340 2/2/2018 GLENDA DOWDEN SECTION8 AP'S 700.00

92341 2/2/2018 DUNLAP, KIM SECTION8 AP'S 699.00

92342 2/2/2018 EAST COAST MANAGEMENT LLC SECTION8 AP'S 1,468.00

92343 2/2/2018 1600 LA SALLE PARTNERS LLC SECTION8 AP'S 1,789.00

92344 2/2/2018 FIRST CHOICE POWER SECTION8 AP'S 148.00

92345 2/2/2018 FERRELL, TERRI D. SECTION8 AP'S 448.00

92346 2/2/2018 MICHAEL FLANAGAN SECTION8 AP'S 383.00

92347 2/2/2018 FREDERICKSON, JAMES R. SECTION8 AP'S 240.00

92348 2/2/2018 ROSEMARIE GAGEL SECTION8 AP'S 565.00

92349 2/2/2018 GREEN MOUNTAIN ENERGY CO. SECTION8 AP'S 114.00

92350 2/2/2018 GRUZZOLO SECTION8 AP'S 775.00

92351 2/2/2018 HADDOCK, DAVID SECTION8 AP'S 733.00

92352 2/2/2018 HALLFORD, LOUIE A. SECTION8 AP'S 617.00

92353 2/2/2018 ML HAMPTON INVESTMENTS LLC SECTION8 AP'S 3,883.00

92354 2/2/2018 JOHN ALBERT HARROD SECTION8 AP'S 420.00

92355 2/2/2018 CHENON KYLE HENDRIX SECTION8 AP'S 477.00

92356 2/2/2018 HERBIE THE HOUSE HUNTER LLC SECTION8 AP'S 147.00

92357 2/2/2018 HERITAGE HILL APARTMENTS LLC SECTION8 AP'S 431.00

92358 2/2/2018 HOUSING ASSOICIATES OF HERITAG SECTION8 AP'S 4,306.00

92359 2/2/2018 DIXON JR, GENE SECTION8 AP'S 5,004.00

92360 2/2/2018 MONROE, MARLENE SECTION8 AP'S 341.00

92361 2/2/2018 DANIEL ROBERT HILEMAN SECTION8 AP'S 800.00

92362 2/2/2018 PF HILLTOP VILLAGE LLC SECTION8 AP'S 8,313.00

92363 2/2/2018 JACOBS, RICHARD SECTION8 AP'S 850.00

92364 2/2/2018 JEFFS AUTO SALES SECTION8 AP'S 579.00

92365 2/2/2018 HORNER, MELISSA ANN SECTION8 AP'S 348.00

92366 2/2/2018 YOUNG, JENNIFER LYN SECTION8 AP'S 2,079.00

92367 2/2/2018 JUST ENERGY TEXAS I CORP. SECTION8 AP'S 237.00

92368 2/2/2018 KARAM, GEORGE SECTION8 AP'S 789.00

92369 2/2/2018 KEENER, ANDREW SECTION8 AP'S 390.00

92370 2/2/2018 LAFOY, DALE A. SECTION8 AP'S 725.00

92371 2/2/2018 DENISON LAKEVIEW PARK SECTION8 AP'S 3,351.00

92372 2/2/2018 LAMB, BILLY J SECTION8 AP'S 343.00

92373 2/2/2018 LAUGHLIN, GLEN SECTION8 AP'S 356.00

92374 2/2/2018 JCR PROPERTIES, INC SECTION8 AP'S 684.00

92375 2/2/2018 MICHELLE LYNN MALMAY SECTION8 AP'S 2,610.00

92376 2/2/2018 MOXIE INVESTMENT SOLUTIONS SECTION8 AP'S 685.00

92377 2/2/2018 McCLOUR, CHRIS SECTION8 AP'S 822.00

92378 2/2/2018 MCDONNELL, DEE JUANITA SECTION8 AP'S 226.00

92379 2/2/2018HOUSING AUTHORITY OF THE CITY OF

MARIETTASECTION8 AP'S 1,003.00

92380 2/2/2018 MONARCH UTILITIES, INC. SECTION8 AP'S 26.00

92381 2/2/2018 Moore Acquisitions, LLC SECTION8 AP'S 4,263.00

92382 2/2/2018 DENNIS J. MORRIS SECTION8 AP'S 750.00

92383 2/2/2018 WILLIE RAY MULLINS SECTION8 AP'S 816.00

92384 2/2/2018 NATAYENA L.L.C SECTION8 AP'S 544.00

FEBRUARY 2018

Check


92385 2/2/2018 JOSE M. NAVARRETE SECTION8 AP'S 488.00

92386 2/2/2018 NORNIELLA MANAGEMENT COMPANY SECTION8 AP'S 970.00

92387 2/2/2018 NORTHRIDGE VILLAS, LLC SECTION8 AP'S 4,551.00

92388 2/2/2018 ODOM, RODNEY LEE SECTION8 AP'S 438.00

92389 2/2/2018 OWENS, MONA N. SECTION8 AP'S 286.00

92390 2/2/2018 PAGE, JOHN SECTION8 AP'S 217.00

92391 2/2/2018 OHC/PARK MANOR LTD SECTION8 AP'S 3,238.00

92392 2/2/2018 PATTERSON, DAVID R. SECTION8 AP'S 640.00

92393 2/2/2018 HAIRO H PENA SECTION8 AP'S 472.00

92394 2/2/2018 VINA S. PENNINGTON SECTION8 AP'S 496.00

92395 2/2/2018 JAMES L. PENTON SECTION8 AP'S 1,093.00

92396 2/2/2018 PIERCE, JAMES DEAN SECTION8 AP'S 385.00

92397 2/2/2018 BRENDA POPE SECTION8 AP'S 392.00

92398 2/2/2018 R&M PROPERTIES SECTION8 AP'S 1,683.00

92399 2/2/2018 F.L RAINTREE LTD SECTION8 AP'S 714.00

92400 2/2/2018 VICKREY, CHRIS A. SECTION8 AP'S 3,354.00

92401 2/2/2018 RELIANT ENERGY SECTION8 AP'S 266.00

92402 2/2/2018 MONTY K REDDICK SECTION8 AP'S 427.00

92403 2/2/2018 RIDGEVIEW APTS SECTION8 AP'S 5,260.00

92404 2/2/2018 ERICK RIOS SECTION8 AP'S 1,824.00

92405 2/2/2018 RONNIE D. ROSS SECTION8 AP'S 498.00

92406 2/2/2018 ROWLAND, DANIEL E. SECTION8 AP'S 418.00

92407 2/2/2018 RUMSEY, ROBERT SECTION8 AP'S 1,169.00

92408 2/2/2018 Tommy Sanchez SECTION8 AP'S 115.00

92409 2/2/2018 SCHILLI, RICHARD R. SECTION8 AP'S 450.00

92410 2/2/2018 SCULLY, MICHAEL C. SECTION8 AP'S 709.00

92411 2/2/2018 SHARP, MICHAEL L. SECTION8 AP'S 356.00

92412 2/2/2018 SHERMAN OAKS APPARTMENTS SECTION8 AP'S 6,464.00

92413 2/2/2018 SHER DEN REALTY INC SECTION8 AP'S 4,097.00

92414 2/2/2018 SHIRLEY, NANCY S. SECTION8 AP'S 632.00

92415 2/2/2018 SOUTHERN URBANE PROPERTIES, LLC SECTION8 AP'S 535.00

92416 2/2/2018 WISER JOINT VENTURE, LLC SECTION8 AP'S 4,505.00

92417 2/2/2018 S.S. PARTNERS MGMT. L.L.C. SECTION8 AP'S 6,239.00

92418 2/2/2018 STANLEY, JUDY F. SECTION8 AP'S 408.00

92419 2/2/2018 STAT ENERGY SECTION8 AP'S 320.00

92420 2/2/2018 STEEPLE CHASE FARMS SUMMIT, LP SECTION8 AP'S 7,651.00

92421 2/2/2018 LIVING STONE INVESTMENTS, LLC SECTION8 AP'S 1,706.00

92422 2/2/2018 STREAM GAS & ELECTRIC LTD SECTION8 AP'S 231.00

92423 2/2/2018 DEBORAH S. HERRON SECTION8 AP'S 749.00

92424 2/2/2018 T-PAG LLC SECTION8 AP'S 1,918.00

92425 2/2/2018TANGLEWOOD REAL ESTATE COMPANY,

INC.SECTION8 AP'S 715.00

92426 2/2/2018 TEXOMA RENT HOUSE, LLC SECTION8 AP'S 1,190.00

92427 2/2/2018 TXU ELECTRIC SECTION8 AP'S 611.00

92428 2/2/2018 VILLAS OF SHERMAN LIMITED SECTION8 AP'S 3,401.00

92429 2/2/2018 VERDE ENERGY SECTION8 AP'S 43.00

92430 2/2/2018 VETERAN ENERGY LLC SECTION8 AP'S 50.00

92431 2/2/2018 VIRGINIA COOK REALTORS LLC SECTION8 AP'S 323.00

92432 2/2/2018 DOUGLAS G. WALTERS SECTION8 AP'S 776.00

FEBRUARY 2018

Check


92433 2/2/2018 WATERFORD APTS LTD SECTION8 AP'S 378.00

92434 2/2/2018 WATSON, MICHAEL L. SECTION8 AP'S 691.00

92435 2/2/2018 WILLIAM WESTHOFF SECTION8 AP'S 1,625.00

92436 2/2/2018 RONALD WILKERSON SECTION8 AP'S 415.00

92437 2/2/2018 WILSON CHILDRENS TRUST UTD 5/26/06 SECTION8 AP'S 318.00

92438 2/2/2018 WINDSCAPE APARTMENTS, LTD. SECTION8 AP'S 400.00

92439 2/2/2018 W&W RENTAL PROPERTIES, LLC SECTION8 AP'S 709.00

92440 2/2/2018 PAYLESS POWER SECTION8 AP'S 144.00


N.A.SECTION8 AP'S 538.00

92442 2/2/2018BARBRA PHILLIPS and US BANK HOME

MORTGAGESECTION8 AP'S 469.00

92443 2/2/2018Laqueta Wilson and Carrington Mortgage

LLCSECTION8 AP'S 22.00

92444 2/2/2018SCHLEY, MARK AND WELLS FARGO HOME

MORTGAGESECTION8 AP'S 0.00

92445 2/2/2018 PAULETTE AND RAY KRETLOW SECTION8 AP'S 259.00

92446 2/2/2018SARA JEANETTE ITA AND USDA RURAL

DEVEOPMENTSECTION8 AP'S 331.00

92447 2/2/2018 JULIE WILLIAMS AND SECTION8 AP'S 308.00

92448 2/2/2018 AMLIN, MARSHALL D. SECTION8 AP'S 412.00

92449 2/2/2018 BA RESIDENTIAL, L.L.C. SECTION8 AP'S 2,348.00

92450 2/2/2018 BONHAM APARTMENTS LTD SECTION8 AP'S 3,660.00

92451 2/2/2018 LIFELINE MEDICAL CONSULTING SECTION8 AP'S 1,968.00

92452 2/2/2018 BORJAS, BASILISA SECTION8 AP'S 474.00

92453 2/2/2018 BRANDANI, JOE SECTION8 AP'S 90.00

92454 2/2/2018 KHOSROW SADEGHIAN SECTION8 AP'S 2,849.00

92455 2/2/2018 BUCHANAN, MARK. A SECTION8 AP'S 419.00

92456 2/2/2018 BURNETT, JOHN W. SECTION8 AP'S 244.00

92457 2/2/2018 BURT, WILLIAM RUSSELL SECTION8 AP'S 528.00

92458 2/2/2018 BUTLER, BOBBY L. SECTION8 AP'S 276.00

92459 2/2/2018 PORTER P CAMERON SECTION8 AP'S 374.00

92460 2/2/2018 CITY OF BONHAM SECTION8 AP'S 51.00

92461 2/2/2018 COUNTRY VILLAGE OF BONHAM SECTION8 AP'S 2,616.00

92462 2/2/2018 PATRICIA ANN COX SECTION8 AP'S 650.00

92463 2/2/2018 DOYLE, GARRY D. SECTION8 AP'S 409.00

92464 2/2/2018 LADONIA SELF STORAGE & APTS SECTION8 AP'S 689.00

92465 2/2/2018 ENLOW GROUP LLC SECTION8 AP'S 500.00

92466 2/2/2018 EVANS, JESSICA M. SECTION8 AP'S 340.00

92467 2/2/2018 FANNIN CO ELECTRIC CO-OP INC SECTION8 AP'S 0.00

92468 2/2/2018 GIBBS & GIBBS W 8TH STREET APTS SECTION8 AP'S 189.00

92469 2/2/2018 GLASER, JUDITH SECTION8 AP'S 488.00

92470 2/2/2018 GODBEY, JOHN SECTION8 AP'S 227.00

92471 2/2/2018 GOODWIN J.D. SECTION8 AP'S 44.00

92472 2/2/2018 BENJAMIN HALL SECTION8 AP'S 321.00

92473 2/2/2018 HAMPTON, KENNETH SECTION8 AP'S 450.00

92474 2/2/2018 HARVEY, JOHN MILTON SECTION8 AP'S 441.00

92475 2/2/2018 HERNANDEZ, ANTONIO SECTION8 AP'S 595.00

FEBRUARY 2018

Check


92476 2/2/2018 HOFMANN MRAZ CARE HOME SECTION8 AP'S 1,852.00

92477 2/2/2018 LONNIE J. JAYNES SECTION8 AP'S 441.00

92478 2/2/2018 JONES, MICHELLE D. SECTION8 AP'S 172.00

92479 2/2/2018 JPL FAMILY LTD PARTNERSHIP SECTION8 AP'S 426.00

92480 2/2/2018 KATY CREEK RETIREMENT VILLAGE SECTION8 AP'S 2,747.00

92481 2/2/2018 KINGSTON PROPERTIES SECTION8 AP'S 446.00

92482 2/2/2018 LIPSCOMB, CHAD CARLTON SECTION8 AP'S 332.00

92483 2/2/2018 JOANNA McCAIN SECTION8 AP'S 550.00

92484 2/2/2018 MUJO, LLC SECTION8 AP'S 307.00

92485 2/2/2018 DON MURPHY SECTION8 AP'S 1,824.00

92486 2/2/2018 BILLY JOE NELMS SECTION8 AP'S 400.00

92487 2/2/2018 NUNNELEE, ROBERT M SECTION8 AP'S 830.00

92488 2/2/2018 NUNNELEE, ROBERT M SECTION8 AP'S 2,830.00

92489 2/2/2018 PLANT, GLYNA GAYLENE SECTION8 AP'S 201.00

92490 2/2/2018 MATTHEW E. RILEY SECTION8 AP'S 269.00

92491 2/2/2018 ROSS, NORA F. SECTION8 AP'S 250.00

92492 2/2/2018 WALCON ROOFING & CONTRACTORS, LLC SECTION8 AP'S 483.00

92493 2/2/2018 JAMES GORDON WORLEY SECTION8 AP'S 491.00

92494 2/2/2018 WYATT PLACE LLC SECTION8 AP'S 2,078.00

92495 2/2/2018 HEATHER ANN RODRIGUEZ SECTION8 AP'S 600.00

92496 2/2/2018 SARGENT, BARBARA SECTION8 AP'S 192.00

92497 2/2/2018 STERZER, DALE P SECTION8 AP'S 2,130.00

92498 2/2/2018 SUDDERTH, JACK W. SECTION8 AP'S 306.00

92499 2/2/2018 SUDDERTH, JOE T. SECTION8 AP'S 335.00

92500 2/2/2018 TEXOMA HOUSING PARTNERS SECTION8 AP'S 613.00

92501 2/2/2018 TIP, TENG SECTION8 AP'S 625.00

92502 2/2/2018 UNDERWOOD, BILLY MACK SECTION8 AP'S 580.00

92503 2/2/2018 PRESTON E. WILLIAMS SECTION8 AP'S 492.00

92504 2/2/2018 Roy Domes and PennyMac Loan Services SECTION8 AP'S 161.00

92505 2/2/2018 JUSTIN BRISCOE SECTION8 AP'S 732.00

92505 2/2/2018GREER, FRANCES AND USDA RURAL

DEVELOPMENTSECTION8 AP'S 517.00

92506 2/2/2018 BROOKHOLLOW APT SECTION8 AP'S 591.00

92506 2/2/2018PADILLA, RAYMOND JR AND NATION STAR

MORTGAGE LLCSECTION8 AP'S 142.00

92507 2/2/2018 BROOKS, MICHAEL L. SECTION8 AP'S 1,439.00

92507 2/2/2018 GARZA, PAMELA AND CENDERA BANK, N.A. SECTION8 AP'S 473.00

92508 2/2/2018 BURGOS RENTAL PROPERTIES SECTION8 AP'S 671.00

92508 2/2/2018GUILD MORTGAGE COMPANY AND

HOWERY, AMBERSECTION8 AP'S 276.00

92509 2/2/2018 CALIX PROPERTIES SECTION8 AP'S 5,854.00

92509 2/2/2018CINDI SPOONEMORE AND GUILD

MORTGAGE CO.SECTION8 AP'S 218.00

92510 2/2/2018 LARRY O. BRINLEE SECTION8 AP'S 297.00

92511 2/2/2018 BRISCOE AND HOLLY INVESTMENTS, LLC SECTION8 AP'S 865.00

92512 2/6/2018 BONHAM VILLAGE APARTMENTS, LTD. SECTION8 AP'S 1,968.00


N.A.SECTION8 AP'S 538.00

FEBRUARY 2018

Check


92514 2/6/2018 JAMES L. PENTON SECTION8 AP'S 117.00

92515 2/6/2018 STEEPLE CHASE FARMS SUMMIT, LP SECTION8 AP'S 729.00

92516 2/6/2018 DAVID CHRISTENSEN SECTION8 AP'S 996.00

92517 2/8/2018 VIRGINIA COOK REALTORS LLC SECTION8 AP'S 372.00

92518 2/8/2018 BRADSCHILL HOLDINGS LLC SECTION8 AP'S 759.00

92519 2/8/2018 CASHIA 611 LLC SECTION8 AP'S 1,381.00

92520 2/8/2018 J A SHOCKLEY INVESTMENTS, LLC SECTION8 AP'S 339.00

92521 2/8/2018 BA RESIDENTIAL, LLC SECTION8 AP'S 2,348.00

92522 2/15/2018 FL COUNTRY VILLAGE LTD SECTION8 AP'S 614.00

92523 2/15/2018 SHER DEN REALTY INC SECTION8 AP'S 780.00

92524 2/15/2018 RELIANT ENERGY SECTION8 AP'S 210.00

92525 2/15/2018 ATMOS ENERGY CO SECTION8 AP'S 261.00

92526 2/15/2018 BONHAM VILLAGE APARTMENTS, LTD. SECTION8 AP'S 1,968.00

92527 2/15/2018 WILLIE RAY MULLINS SECTION8 AP'S 816.00

92528 2/15/2018 HADDOCK, DAVID SECTION8 AP'S 733.00

Total 1060 - Cash In Bank Section 8 238,639.00


FINANCIAL CONSULTANT REPORT

FOR THE MONTHS ENDED FEBRUARY 2018

Reporting to: The Board of Directors, Texoma Council of Governments

Results and conclusions reached for February 2018:

1. The cash flow was monitored after being prepared. The cash balance was adequate for the

expectations of outflow without exception. Cash flow is monitored weekly.

2. There was not a need to draw down any additional monies from the Board Designated cash

account.

3. The trial balance for the fiscal year May 1, 2017 through February, 2018 was reviewed. January

is closed.

4. The trial balance for the Preliminary February information was also reviewed, but not for

completion at this point.

5. Bank statements were reconciled and reviewed through January 2018.

6. Reviewed compliance with all state and federal tax reporting and payment requirements. No

exceptions were noted.

7. The financing plan for indirect costs, including CIT, and benefit costs for FYE 4/30/2019 were

reviewed as prepared by management for reasonableness and computation.

8. Section 8 REAC unaudited submission was reviewed for reasonableness prior to submission.

Texoma Council of GovernmentsBalance Sheets

As of January 31, 2018 (Closed) and February 28, 2018 (Preliminary)(Compared to January 31, 2017)

Date: 3/7/2018, 2:19 PM Page: 1

(Closed) (Preliminary)(In Whole Numbers) 1/31/2017 1/31/2018 2/28/2018

ASSETS CURRENT ASSETS Cash In Bank General 473,061 $ 261,114 $ 176,060

Cash in Bank TCEQ 55,797 1,418 1,418

Cash In Bank Local 35,024 152,600 152,600

Cash In Bank 911 1,043,964 362,222 323,581

Cash In Bank FSS 112,291 126,326 126,326

Cash In Bank Section 8 113,701 161,774 191,682

Cash in Bank Chase Building - 355,990 355,990

Cash In Bank Prosperity 410,990 - -

Texpool Investment Account 978 988 988

Accounts Receivable 209,399 312,501 131,785

Travel Advance 4,823 10,727 10,136

Prepaid Items 4,761 7,802 7,380

Due From 1,178,193 1,258,024 1,357,850

Other Assets 191,979 305,376 305,376

Total CURRENT ASSETS 3,834,961 3,316,862 3,141,172

FIXED ASSETS Building & Improvements 2,637,189 2,764,453 2,764,453

Furniture, Vehicles & Other Equipment 2,520,750 2,635,342 2,635,342

Accumulated Depreciation (2,477,102) (2,695,635) (2,695,635)

Total FIXED ASSETS 2,680,837 2,704,160 2,704,160

Total ASSETS $ 6,515,798 $ 6,021,022 $ 5,845,332

LIABILITIES ACCOUNTS PAYABLE $ 272,601 $ 314,695 $ 262,425

PAYROLL LIABILITES (50,044) (28,120) (28,608)

FSS ESCROW 85,382 94,648 94,648

DUE TO-DUE FROM OTHER FUNDS 1,177,209 1,258,024 1,357,850

DEFERRED REVENUE 30,000 - -

ACCRUED COMPENSATED ABSENCES 112,509 107,096 107,096

NOTES PAYABLE 816,370 748,562 748,562

Total LIABILITIES 2,444,027 2,494,905 2,541,973

FUND BALANCE 4,071,771 3,526,117 3,303,359

TOTAL LIABILITIES AND FUND BALANCE $ 6,515,798 $ 6,021,022 $ 5,845,332

TO: TCOG Governing Board

FROM: Mindi Jones, Finance Director

DATE: March 9, 2018

RE: FYE 2018 Cost Pool Budgets Update

RECOMMENDATION Accept recommendation, if any, regarding TCOG’s FYE 2018 Cost Pool Budgets.

BACKGROUND Each month the Governing Board is presented with a status update of the fiscal year budgets for the indirect cost allocation pool, the employee benefit pool, and the central service IT pool and afforded the opportunity to make desired changes to the employee benefit rate, the general and administrative indirect cost allocation rate, the on-site indirect cost allocation rate, or the central service IT rate as conditions warrant.

DISCUSSION The following documents are attached: updated Statement of Proposed Indirect Cost for FYE 4/30/2018 Status Report depicting fiscal year budget with fiscal year-to-date expense and budget balance, updated Statement of Employee Benefit Programs for FYE 4/30/2018 Status Report depicting fiscal year budget with fiscal year-to-date expense and budget balance, updated Statement of Central Service IT Costs for FYE 4/30/2018 Status Report depicting fiscal year budget with fiscal year-to-date expense and budget balance, and an updated Statement of Member Dues for FYE 4/30/2018.

BUDGET No rate changes are recommended at this time.

FEBRUARY 2018

February-18 Budget

Current Month

Actual Year-to-Date Budget Balance

% of Budget

Remaining

INDIRECT SALARY

Indirect Salary

Salaries 231,130.00$ 17,174.84$ 207,342.21$ 23,787.79$ 10.29%

Employee Benefits 124,318.00$ 9,052.86$ 108,669.45$ 15,648.55$ 12.59%

Total INDIRECT SALARY 355,448.00$ 26,227.70$ 316,011.66$ 39,436.34$ 11.09%

CONTRACTED SERVICES

Janitorial 12,000.00$ 984.00$ 9,840.00$ 2,160.00$ 18.00%

Lawn Service 2,750.00$ 216.00$ 2,160.00$ 590.00$ 21.45%

Pest Control 1,000.00$ 45.10$ 815.90$ 184.10$ 18.41%

Total CONTRACTED SERVICES 15,750.00$ 1,245.10$ 12,815.90$ 2,934.10$ 18.63%

PROFESSIONAL SERVICES

Audit 28,000.00$ -$ 21,880.00$ 6,120.00$ 21.86%

Consultant 40,000.00$ 5,700.00$ 31,074.97$ 8,925.03$ 22.31%

Legal 18,000.00$ 1,777.50$ 14,943.59$ 3,056.41$ 16.98%

Network 10,460.00$ 737.75$ 7,225.38$ 3,234.62$ 30.92%

Total PROFESSIONAL SERVICES 96,460.00$ 8,215.25$ 75,123.94$ 21,336.06$ 22.12%

UTILITIES

Electric 65,000.00$ 4,402.36$ 51,597.51$ 13,402.49$ 20.62%

Natural Gas 20,000.00$ 3,117.73$ 20,891.99$ (891.99)$ -4.46%

Sanitation 2,400.00$ 121.85$ 1,459.25$ 940.75$ 39.20%

Water 2,500.00$ 280.74$ 2,999.48$ (499.48)$ -19.98%

Total UTILITIES 89,900.00$ 7,922.68$ 76,948.23$ 12,951.77$ 14.41%

OTHER

Training & Travel 8,600.00$ 25.07$ 7,094.43$ 1,505.57$ 17.51%

Advertising 300.00$ -$ -$ 300.00$ 100.00%

Bank Fee 2,400.00$ 60.00$ 1,120.29$ 1,279.71$ 53.32%

Copier Expense 3,300.00$ 110.05$ 2,146.00$ 1,154.00$ 34.97%

Depreciation 87,330.00$ -$ -$ 87,330.00$ 100.00%

Dues/Subscriptions 10,000.00$ 10,000.00$ -$ 0.00%

Insurance 8,000.00$ -$ 8,052.06$ (52.06)$ -0.65%

Postage 1,525.00$ 309.02$ 995.12$ 529.88$ 34.75%

Printed Material 500.00$ 458.63$ 458.63$ 41.37$ 8.27%

Building Maintenance 56,150.00$ 7,778.16$ 41,082.88$ 15,067.12$ 26.83%

Training & Travel 8,400.00$ 646.16$ 6,784.68$ 1,615.32$ 19.23%

Mortgage Interest Expense 29,742.00$ 2,451.93$ 25,137.17$ 4,604.83$ 15.48%

Supplies 7,000.00$ -$ 6,946.97$ 53.03$ 0.76%

Total OTHER 223,247.00$ 11,839.02$ 109,818.23$ 113,428.77$ 50.81%

Total INDIRECT 780,805.00$ 55,449.75$ 590,717.96$ 190,087.04$ 24.35%

YTD Budget 650,670.83$

100 - General - 16.7%

10 - Finance and Administration 10000 - Indirect Pool

02/01/2018 - 02/28/2018

FEBRUARY 2018

February-18 Budget

Current Month


% of Budget

Remaining

REIMBURSEMENT

Allocation Indirect Expense 954,841.00$ 53,118.87$ 662,789.38$ 292,051.62$ 30.59%

Total REIMBURSEMENT 954,841.00$ 53,118.87$ 662,789.38$ 292,051.62$ 30.59%


(Over)/Under Applied Costs (72,071.42)$

Monthly Depreciation 87,330.00$ 7,277.50$ 72,775.00$ 14,555.00$ 16.67%

TOTAL INDIRECT 663,492.96$

(Over)/Under Applied Costs 703.58$

FEBRUARY 2018

February-18 Budget

Current Month


% of Budget

Remaining

PAID LEAVE

Leave Administrative 2,999.00$ 351.09$ 6,192.29$ (3,193.29)$ -106.48%

Leave Annual 185,034.00$ 15,562.75$ 162,601.82$ 22,432.18$ 12.12%

Leave Bereavement 2,711.00$ -$ 1,471.94$ 1,239.06$ 45.70%

Leave Holiday 102,313.00$ 8,580.18$ 87,738.19$ 14,574.81$ 14.25%

Total PAID LEAVE 293,057.00$ 24,494.02$ 258,004.24$ 35,052.76$ 11.96%

OTHER BENEFIT EXPENSES

Insurance Health 309,160.00$ 22,667.18$ 223,852.40$ 85,307.60$ 27.59%

Insurance Health Savings Account 82,359.00$ 4,980.00$ 57,401.85$ 24,957.15$ 30.30%

Insurance Life 5,363.00$ 324.00$ 3,835.56$ 1,527.44$ 28.48%

Air Ambulance Program 3,286.00$ -$ 3,286.00$ -$ 0.00%

Employee Assistance Program 1,512.00$ -$ 1,512.00$ -$ 0.00%

Fraud Hotline 500.00$ -$ -$ 500.00$ 100.00%

Retirement 166,250.00$ 10,389.86$ 96,194.92$ 70,055.08$ 42.14%

Total OTHER BENEFIT EXPENSES 568,430.00$ 38,361.04$ 386,082.73$ 182,347.27$ 32.08%

PAYROLL TAXES

FICA/Medicare 185,035.00$ 11,881.49$ 139,510.94$ 45,524.06$ 24.60%

Unemployment Insurance 9,899.00$ 1.56$ 14.21$ 9,884.79$ 99.86%

Workers Compensation 11,826.00$ -$ 7,165.00$ 4,661.00$ 39.41%

Total PAYROLL TAXES 206,760.00$ 11,883.05$ 146,690.15$ 60,069.85$ 29.05%

Total Employee Benefits 1,068,247.00$ 74,738.11$ 790,777.12$ 277,469.88$ 25.97%


REIMBURSEMENT

Allocation Employee Benefit

Expense

1,415,513.00$ 72,404.22$ 915,246.80$ 500,266.20$ 35.34%

Total REIMBURSEMENT 1,415,513.00$ 72,404.22$ 915,246.80$ 500,266.20$ 35.34%

YTD Budget 1,179,594.17$

(Over)/Under Applied Costs (124,469.68)$

100 - General - 16.7%

10 - Finance and Administration 11000 - Employee Benefit Pool

02/01/2018 - 02/28/2018

FEBRUARY 2018

February-18 Budget

Current Month


% of Budget

Remaining

EXPENSES

IT-Voice & Data Service 32,273.00$ 2,722.78$ 26,776.19$ 5,496.81$ 17.03%

IT-Hardware 16,250.00$ 1,246.95$ 13,002.53$ 3,247.47$ 19.98%

IT-Peripherals & Supplies 5,200.00$ -$ 1,512.33$ 3,687.67$ 70.92%

IT-Hosting 1,296.00$ -$ 163.61$ 1,132.39$ 87.38%

Software-Licensing-Maint 27,621.00$ -$ 21,590.06$ 6,030.94$ 21.83%

Network Professional

Services 86,455.60$ 4,727.75$ 75,759.60$ 10,696.00$ 12.37%

Total EXPENSES 169,095.60$ 8,697.48$ 138,804.32$ 30,291.28$ 17.91%


REIMBURSEMENT

Allocation CIT Expense 180,087.00$ 9,066.86$ 119,216.96$ 60,870.04$ 33.80%

Total REIMBURSEMENT 180,087.00$ 9,066.86$ 119,216.96$ 60,870.04$ 33.80%


(Over)/Under Applied Costs 19,587.36$

** Total Budget corrected 2/8/18 to include projected monthly expenses for September 2017

100 - General - 16.7%

10 - Finance and Administration 12000 - Central Service IT 02/01/2018 - 02/28/2018

Fund

FY 2018

Approved Budget

YTD Allocations

Thru February 2018

YTD Expenditures

Thru February 2018 Budget Balance

% of

Budget Remaining Under/(Over)

Indirect* $ 954,841 $ 663,493 $ 662,789 $ 292,052 30.59% $ (704)

Employee Benefit 1,068,247 915,247 790,777 277,470 25.97% (124,470)

CIT 169,096 119,217 138,804 30,291 17.91% 19,587

Total $ 2,192,184 $ 1,697,957 $ 1,592,371 $ 599,813 27.36% $ (105,586)

FYE 2018 YTD Indirect, Benefits, and CIT Budgets

*Includes Year-to-Date Depreciation Expense Estimate

($704)

($124,470)

$19,587

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

Indirect* Employee Benefit CIT

Expenses vs. Allocations

YTD Allocations

Thru February 2018

YTD Expenditures

Thru February 2018

UTILITY

FY 2018

Approved Budget

YTD Expenditures

Thru February 2018 Budget Balance % of Budget Remaining

Electric $ 65,000.00 $ 62,923.83 $ 2,076.17 3.19%

Gas $ 20,000.00 $ 25,717.26 $ (5,717.26) -28.59%

Water $ 2,500.00 $ 2,588.31 $ (88.31) -3.53%

Sewer $ 750.00 $ 1,074.11 $ (324.11) -43.21%

Solid Waste $ 1,650.00 $ 1,655.93 $ (5.93) -0.36%

Total $ 89,900.00 $ 93,959.44 $ (4,059.44) -4.52%

UTILITY SUMMARY FYE 2018

-40%

-20%

0%

20%

40%

60%

80%

100%

Ele

ctr

ic

Ga

s

Wa

ter

Se

we

r

So

lid

Wa

ste

FYE 2018 YTD Utility Expenditures

YTD Expenditures

Thru February 2018

$-

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

All Utilities

FY 2015

FY 2016

FY 2017

FY 2018

FYE 2018

Member Dues FYE 2018 Dues Paid

FYE 2018

Dues Paid

$3,768.00 $3,768.00 $151.00

$100.00 $369.00

$3,204.00 Reminder 3/7 $106.00 $106.00

$213.00 $213.00 $900.00 $900.00

$317.00 $317.00 $100.00 $100.00

$100.00 $100.00 $100.00 $100.00

$152.00 $152.00 $100.00 $100.00

$7,695.00 $7,695.00 2/13/2018 $100.00 $100.00 9/29/2017

$283.00 $562.00 $562.00

$329.00 $811.00

$4,521.00 Reminder 3/7 $114.00

- $171.00 $171.00

$293.00 $293.00 $100.00

$100.00 $100.00 $451.00

$441.00 $441.00 $279.00 $279.00

$100.00 $100.00 $100.00 $100.00 10/10/2017

$8,046.00 Reminder 3/7 $100.00

$201.00 $201.00 $1,412.00 $1,412.00

$165.00 $165.00 $136.00

$207.00 $207.00 $291.00

$662.00 $310.00

$771.00 $771.00 TOTAL $3,930.00

$320.00

$554.00 $554.00

$3,184.00 $3,184.00

-

$2,008.00 $2,008.00 Reminder 3/7 TOTAL $0.00

$100.00 * Non-Member

$139.00

$327.00 $327.00

$121.00 $121.00

-

$100.00 $100.00

$125.00

$100.00

$392.00 $392.00

$168.00

TOTAL $39,306.00 $21,209.00

Approved Membership Fee Schedule

FYE 2018

Member Name

(Cities and Counties)

Member Name

(Schools)

FYE 2018

Member Dues

COOKE COUNTY Bells ISD

Callisburg Bonham ISD

Gainesville Collinsville ISD

Lindsay Denison ISD

Muenster Dodd City ISD

Oak Ridge Ector ISD

Valley View Era ISD

GRAYSON COUNTY Fannindel ISD

Bells Gainesville ISD

Collinsville Grayson College

Denison Honey Grove ISD

Dorchester* Leonard ISD

Gunter Muenster ISD

Knollwood NCTC

Pottsboro Pottsboro ISD

Sadler Sam Rayburn ISD

Sherman Savoy ISD

Southmayd Sherman ISD

Tioga Tom Bean ISD

Tom Bean Van Alstyne ISD

Van Alstyne Whitesboro ISD

$6,763.00

Dodd City

Howe Bonham Chamber of Commerce $175.00

FANNIN COUNTY Denison Chamber of Commerce $100.00

Bailey* Sherman Chamber of Commerce $100.00

Bonham $375.00

Whitewright

Whitesboro

Windom

Leonard

Savoy

Ector

Honey Grove

Ladonia

Pecan Gap*

Ravenna

Trenton


THRU: Delano Smith, Client Services Director DS

FROM: Rayleen Bingham, Section 8 Housing Program Manager

DATE: March 2, 2018

RE: Fair Housing Month Proclamation

RECOMMENDATION Proclaim the month of April as Fair Housing Month in the Texoma Region.

BACKGROUND The Section 8 HCV Program is designed to assist low income households pay rent based on their

income and family composition. Participants pay no more than 40% of their adjusted income for rent

and utilities. Eligible families must meet Federal Income Guidelines. The annual income limit for a

family of four is currently $31,500 in Grayson County and $28,050 in Fannin County. The Section 8

HCV Program currently administers several sub and special purpose programs designed to meet

special needs within the community including: The Family Self-Sufficiency (FSS) Program designed to

assist households become self-sufficient, the Homeownership Program which allows participants to

use their voucher assistance toward a mortgage, the Mainstream Program designed to assist persons

with disabilities, the Family Unification Program which coordinates with the Child Protective Services,

the Money Follows the Person Demonstration which transitions eligible clients out of nursing facilities

and the HUD-VASH Program that partners with the VA to house homeless veterans. The Section 8 HCV

Program provides services to 500+ households in Grayson and Fannin Counties.

DISCUSSION The Proclamation of April as “Fair Housing Month” is an annual announcement as required by HUD and

is to increase community awareness of the Fair Housing Law. Public Notices will be placed in area

newspapers to inform potential homeowners and renters of Fair Housing Laws.

BUDGET No direct budget impact.

PROCLAMATION RECOGNIZING

APRIL AS FAIR HOUSING MONTH

WHEREAS Title VIII of the Civil Rights Act of 1968, as amended, prohibits

discrimination in housing and declares it a national policy to provide,

within constitutional limits, for fair housing in the United States; and

WHEREAS The principle of Fair Housing is not only national law and national

policy, but a fundamental human concept and entitlement for all

Americans; and

WHEREAS The fiftieth anniversary of this National Fair Housing Law, during

the month of April, provides an opportunity for all Americans to

recognize that complete success in the goal of equal housing

opportunity can only be accomplished with the help and cooperation

of all Americans.

NOW, THEREFORE, WE, the Governing Body of Texoma Council of Governments, do

proclaim April as Fair Housing Month in the Texoma Region and do hereby urge all of the

citizens in the Region to become aware of and support the Fair Housing Law.

IN WITNESS WHEREOF we have affixed our signatures and seal on this 15st of March,

2018.

________________________________________________

Honorable Jason Brinkley, President, TCOG Governing Board

Witness:

___________________________________


THRU: Susan B. Thomas, PhD, Executive Director

FROM: Judy Fullylove, Energy Services Department Director JF DATE: March 9, 2018

RE: Quality Control Inspector Contract

RECOMMENDATION Approve bid for Jerry Hackney d/b/a Alert Residential Inspections, LLC for Quality Control Inspector (QCI) to complete final inspections on Department of Energy (DOE) weatherization homes located in the following counties: Cooke, Grayson, Fannin, Collin, Denton, Hunt, Rockwall, Delta, Lamar, Hopkins, Red River, Franklin, Camp, Cass, Marion, Bowie, Morris, Titus, and Rains.

BACKGROUND The Department of Energy Weatherization Contract requires final inspections are performed by a Certified Quality Control Inspector.

DISCUSSION A procurement process yielded the following results:

Company or Individual Bid Amount

Mr. Randy Ellis $300.00 Initial Final Inspection; $150.00 for Go Back. Bid was for single family only. No bid placed for multi-family.

Willko Construction/Lindell Williams No bid placed for single or multi-family

Alert Residential Inspections/Jerry Hackney

$250.00 Initial Final Inspections; $125.00 for Go Back (Single Family). $125.00 Initial Final Inspection; $90.00 for Go Back (Multi-Family).

Mr. Hackney d/b/a Alert Residential Inspections had ample references, is not debarred, is certified to perform single and multi-family units, and is familiar with guidelines set forth by the Texas Department of Housing and Community Affairs. The company is located in Dallas, TX. It is the recommendation of staff to award a contract to Mr. Hackney to perform final inspections on DOE homes for up to three years.

BUDGET Funding is available through LIHEAP and DOE weatherization budgets.


THRU: Susan Thomas, Executive Director

FROM: Judy Fullylove, Energy Services Department Director JF DATE: March 9, 2018

RE: Weatherization Contractors Bid

RECOMMENDATION Approve bids from contractors to install weatherization measures in the following counties: Cooke, Grayson, Fannin, Collin, Denton, Hunt, Rockwall, Delta, Lamar, Hopkins, Red River, Franklin, Camp, Cass, Marion, Bowie, Morris, Titus, and Rains.

BACKGROUND The Texas Department of Housing and Community Affairs requires procurement of weatherization contractors once every five years.

DISCUSSION Contractors are scored on the following criteria: material and labor bid; experience and integrity; technical resources; financial resources; certified women or minority owned business; certified historically underutilized business. Respondents can score a maximum of 100 points.

The procurement process yielded the following results:

Company Points Location Staff Award Recommendation

Custom Carpentry 84 Denison, TX Recommend

Reep’s Air & Refrigeration. LLC

80 Paris, TX Recommend

Medford Air, LLC 72 Gainesville, TX Recommend

Cunningham Contractors, LLC

87 Royce City, TX Recommend

Willko Construction 70 Sulphur Springs, TX

Recommend

PD Construction Company 59 Dallas, TX Not Recommended

Bid packets were advertised on the TCOG website, advertised through newspapers and mailed or emailed, by request, to 36 construction companies in the North Texas area.

BUDGET Funding is available through LIHEAP and DOE weatherization budgets.

1117 Gallagher Drive, Suite 240 Sherman, Texas 75090

www.tcog.com

Texoma Council of Governments | Susan B. Thomas, PhD, Executive Director | Honorable Jason Brinkley, President, Governing Board

March 16, 2018

CONTRACTUAL AGREEMENT Standard Specifications & Conditions

This contract is entered into this 16th day of March, 2018 by Texoma Council of Governments, hereinafter referred to as TCOG, and WILLKO CONSTRUCTION/LINDELL WILLIAMS, hereinafter referred to as “Contractor” for the purpose of installing, per work orders issued, identified energy efficient measures for single-family and multi-family homes located in a nineteen (19) county area including: BOWIE, CAMP, CASS, COLLIN, COOKE, DELTA, DENTON, FANNIN, FRANKLIN, GRAYSON, HOPKINS, HUNT, LAMAR, MARION, MORRIS, RAINS, RED RIVER, ROCKWALL, AND TITUS counties.

At TCOG’s sole option, the contract period may be extended, contingent upon Contractor’s satisfactory performance and continued program funding, for up to (4) years with an annual renewal every twelve (12) months through March 15, 2023.

The following standard specifications and requirements shall be binding upon Contractor. These standard specifications and requirements are applicable for Weatherization (WAP) and/or additional State/Federally funded programs awarded to TCOG and Comprehensive Energy Assistance Program (CEAP).

1. Contractor shall furnish all materials necessary for delivery of services in the nineteen (19) county area for programs listed above. All materials shall meet all current applicable Federal, State and local standards and specifications. Weatherization materials shall comply with the Texas Department of Housing and Community Affairs Materials Installation Standards Manual. TCOG shall not be billed for transportation or delivery costs. Materials shall be new and in good condition. TCOG shall not be charged for items which are damaged prior to or during installation or for wasted materials.

2. All weatherization materials shall be installed in accordance with the standards contained in the TDHCA Weatherization and Mechanical Field Guides. TCOG shall pay only for those materials which meet applicable standards and which are acceptably and properly installed on eligible dwelling units.

3. I Incidental items not included in TCOG’s solicitation (i.e. nails, screws, fasteners, miscellaneous hardware, etc.) shall not be billed to TEXOMA COUNCIL OF GOVERNMENTS. Unusual or one of a kind circumstances or development of new (DOE/TDHCA approved) products or materials shall be addressed on a case-by-case or as needed basis.

4. Contractor shall furnish all labor pursuant to completion of activities in TCOG’s nineteen (19) county area. The Contractor is required to attend all final inspections in order to correct any work as required by TCOG, funding source and/or Federal/State/local inspection.

5. On-site supervision must be provided. Field staff must be proficient in installing approved measures and must meet required OSHA and EPA certifications as listed on Attachment IV for each contract.

6. For Weatherization, TCOG shall conduct an initial air test (on feasible units) prior to undertaking air-sealing activities and shall conduct and record a final air exchange reading upon completion of the air sealing work. The final air exchange rate must be within the desired air exchange range, and minimum ASHRAE, DOE and TDHCA ventilation requirements must be maintained.

7. Once a job is completed, the Contractor must remove all debris from the job site and dispose of it in a proper and responsible manner. The Contractor shall take every precaution necessary to protect all existing trees, shrubbery, plants, sidewalks, buildings, vehicles, etc. in the area where work is being done, as well as the building covered by the contract, and shall rebuild, repair, restore and make good at his own expense all injury and damage to same which may result from work being carried out under this contract.

8. The total allowable materials and labor cost per measure shall be determined prior to the Contractor starting work. The total dwelling costs for weatherization may not exceed established Program maximums. Change Orders require approval prior to installation of measures or measures will be at Contractor’s expense.

9. TCOG shall not be charged separately for sub-contractor’s cost for job-related transportation, tools or equipment needed to perform work or for disposal of debris removed from the job site, for staff training or for fringe benefits.

10. Contractor is responsible for any job-related illness or injury to workers in his/her employment, and shall indemnify and hold harmless TCOG, TCOG staff, and TCOG clients in the event an on-the-job illness or injury occurs.

11. Contractor must submit itemized material and labor cost statements for each approved job completed, and the statement shall be presented in the format required by TCOG. All work is performed on a reimbursement basis. No draws or advances shall be provided under this agreement. Only when the dwelling unit or facility repair has been completed, TCOG has received the material and labor cost statement, the unit or facility repair has passed the agency’s final inspection and TCOG has received the funds from TDHCA or appropriate funding source will payment for the materials and labor be made. Payment will normally be made within 60 days of final agency acceptance. Payment will be made by check and mailed to the address provided by the Contractor only.

12. All work assigned pursuant to this contract must be completed in a timely and expeditious manner. TCOG shall provide a work schedule which shall ensure that its contractual obligations to TDHCA for Weatherization are met. Failure of the Contractor to perform in accordance with said schedule may be grounds for termination of the services agreement.

13. Contractor must correct any bona fide materials and/or workmanship deficiency identified during the agency final unit inspection. Contractor or approved designee must accompany TCOG inspector on final inspections, except when waived by TCOG. Failure to take required corrective action within a reasonable time period (normally 5 working days) may result in termination of this agreement. Measures that require more than two inspections due to the sub-contractor’s failure to meet the specified work requirements shall result in each additional inspection being charged to the Contractor at the rate of $200.00 per re-inspection. A money order or cashier’s check shall be mailed to TEXOMA COUNCIL OF GOVERNMENTS-Weatherization, 1117 GALLAGHER DRIVE, SUITE 200, SHERMAN, TX 75090 for these extra charges.

14. Contractor must promptly correct any deficient performances identified by inspections performed by TCOG, Texas Department of Housing and Community Affairs (TDHCA), Department of Energy (DOE), Federal/State/ Local Code Inspectors and/or complaints by the clients for a period of twelve (12) months after date of unit completion. Corrections must be made within 5 days of notification.

15. Contractor must recognize the special needs and concerns of low-income, elderly and disabled clients and must ensure that clients are at all times treated respectfully and courteously. Contractor and/or staff must conduct themselves in a professional manner at all times.

16. Contractor must retain all work and cost records for a minimum period of three (3) years after payment for the dwelling unit or facility repair has been made and all other pending matters are closed. This requirement is to assure fair settlement of disputes or complaints that may arise, as well as to fulfill federal audit requirements.

17. Contractor must conform to all current Federal, State and Local material standards, specification and code requirements; 10 CFR 440, Appendix A to Part 440 - Standards for Weatherization Materials and 2012 TDHCA Material Installation Standards.

18. The Weatherization (WAP) and Comprehensive Energy Assistance Program (CEAP) are federally funded. Any known or suspected incident of fraud or program abuse involving Contractor or the Contractor’s staff will be reported to the appropriate state or federal investigative body or official.

19. Contractor is required to provide current plumbing and electrical license including Master and Journeyman along with the required OSHA and EPA certifications listed on Attachment IV of each contract.

20. The Contractor must meet the following and must provide assurances of the same;

a. Equal Employment Opportunity--Compliance with Executive Order 11246, entitled “Equal Employment Opportunity”, as amended by Executive Order 11375, and as supplemented in Dept. of Labor regulation (41 CFR part 60).

b. Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 276c)--The contractor must comply with the Copeland “anti-kickback” Act (18 USC 874 and 40 U.S.C.276c) as supplemented in Department of Labor regulations (29 CFR, Part 3, “Contractors and Sub-contractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or sub-recipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. Any suspected or reported violations of this act shall immediately be reported to TDHCA.

c. Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333)--compliance with Sections 102 and 107 of the Contract work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of Labor regulations (29CFR part 5). Under Section 102 of the act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 ½ times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market or contracts for transportation or transmission of intelligence.

d. Rights to Inventions Made Under a Contract or Agreement--Contracts or agreements for the performance or experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

e. Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended--Contracts and sub-grants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA) (40 CFR, Part 15).

f. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)--Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence any officer or

employee of any agency, a member of Congress, officer or employee of Congress, or any employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Any disclosures are forwarded from tier to tier up to the recipient.

g. Debarment and Suspension (E.O.s 12459 and 12689)--No contract shall be made to parties listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Non-procurement Programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspensions.” This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractor declared ineligible under statutory or regulatory authority other than E.O.s 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees.

I HEREBY ACKNOWLEDGE HAVING READ AND CERTIFY THAT I UNDERSTAND AND FULLY ACCEPT ALL THE CONTRACTUAL TERMS AND CONDITIONS WHICH ARE SET FORTH HEREIN AND WHICH SHALL BE INCLUDED IN ANY CONTRACT DOCUMENT EXECUTED PURSUANT TO THIS SOLICITATION.

Company Name: Willko Construction

Contractor’s Printed Name Title

Contractor’s Signature Date

Susan B. Thomas, PhD, Executive Director Date Texoma Council of Governments


THRU: Dr. Randy McBroom, Deputy Executive Director

FROM: CJ Durbin-Higgins, Public Safety Program Manager

DATE: March 6, 2018

RE: Resolution by TCOG supporting the City of Sherman and Sherman Police Department

RECOMMENDATION

Approve a Resolution supporting the City of Sherman and the Sherman Police Department

BACKGROUND

Working with the 25 member CJAC, TCOG’s Criminal Justice Program promotes and helps to develop

coordinated, collaborative prevention and justice-oriented initiatives across Texoma. Partners on these

projects include grantees, volunteers, community-based organizations, faith-based organizations,

government agencies, the private sector and others. Through a contract with the Office of the

Governors (OOG), Criminal Justice Division (CJD), TCOG administers the local process for grant

distribution to the region. Over the years, this program has directed millions of dollars into area

criminal justice systems for improvements.

DISCUSSION

On February 7, 2018, The TCOG Executive Director, Dr. Susan Thomas and TCOG staff met with Chief

Zachary Flores, Sherman Police Department and Sherman Police Officers to discuss the possibility of

shared use space at the Texoma Council of Governments facility located at 1117 Gallagher Dr,

Sherman, TX for a Sherman Police Academy. Through scheduling, meeting rooms for the Law

Enforcement Academy will be provided at the TCOG facility.

BUDGET

No Budgetary Impact

Resolution No. ____ Page 1 of 1

RESOLUTION NO.

A RESOLUTION BY THE TEXOMA COUNCIL OF GOVERNMENTS

APPROVING AND SUPPORTING A COLLABORATION WITH THE

CITY OF SHERMAN AND THE SHERMAN POLICE DEPARTMENT FOR

THE USE OF SHARED SPACE AT THE TEXOMA COUNCIL OF

GOVERNMENTS BUILDING, LOCATED AT 1117 GALLAGHER DR,

SHEMAN, TX 75090. THE COLLABORATION WILL BE IN SUPPORT OF

A LAW ENFORCEMENT ACADEMY.

BE IT RESOLVED BY THE TEXOMA COUNCIL OF GOVERNMENTS:

SECTION 1. That the Texoma Council of Governments hereby recognizes the City of

Sherman as a member jurisdiction of the Texoma Council of Governments in good standing.

SECTION 2. That the Texoma Council of Governments hereby approves and supports

collaboration with the City of Sherman and the Sherman Police Department to use shared space at

the Texoma Council of Governments building for a Law Enforcement Academy.

SECTION 3. That it is hereby officially found and determined that the meeting at which

this resolution is passed is open to the public and that public notice of the time, place, and purpose

of said meeting was given as required by law.

PASSED AND APPROVED on this the _____ day of ________________, 2018.


BY:

JUDGE JASON BRINKLEY,

TCOG BOARD PRESIDENT

ATTEST:

BY:

LINDA ASHBY, CITY CLERK

APPROVED AS TO FORM AND

CONTENT:

BY:

BRANDON S. SHELBY,

CITY ATTORNEY

Proposed

Annualized

Salary

State Class

Code

State Salary

Group

State

Minimum State Midpoint

State

Maximum % Mid

129,652 EXEMPT EXEMPT

72,553 1620 B26 69,415 93,406 117,397 78%

61,389 1600 B22 51,614 68,047 84,479 90%

46,818 1080 B20 45,158 59,473 73,788 79%

60,406 1620 B26 69,415 93,406 117,397 65%

32,773 5227 B13 29,439 37,914 46,388 86%

36,370 5227 B13 29,439 37,914 46,388 96%

30,600 5227 B13 29,439 37,914 46,388 81%

30,600 5227 B13 29,439 37,914 46,388 81%

45,106 5227 B13 29,439 37,914 46,388 119%

37,102 5227 B13 29,439 37,914 46,388 98%

29,596 5227 B13 29,439 37,914 46,388 78%

56,182 1600 B22 51,614 68,047 84,479 83%

32,773 5227 B13 29,439 37,914 46,388 86%

33,160 5227 B13 29,439 37,914 46,388 87%

31,836 5227 B13 29,439 37,914 46,388 84%

41,955 1600 B22 51,614 68,047 84,479 62%

57,753 1620 B26 69,415 93,406 117,397 62%

50,000 1600 B22 51,614 68,047 84,479 73%

34,023 134 A13 29,439 37,914 46,388 90%

45,001 210 B18 39,521 51,985 64,449 87%

35,285 134 A13 29,439 37,914 46,388 93%

34,254 134 A13 29,439 37,914 46,388 90%

53,699 1600 B22 51,614 68,047 84,479 79%

37,128 1570 B17 36,976 47,688 58,399 78%

30,000 1830 B15 32,976 42,511 52,045 71%

69,575 1600 B22 51,614 68,047 84,479 102%

35,640 134 A13 29,439 37,914 46,388 94%

40,323 134 A13 29,439 37,914 46,388 106%

45,950 5400 B 15 32,976 42,511 52,045 108%

46,887 5400 B 15 32,976 42,511 52,045 110%

State Salary Comparison

FYE 2019

Title % Min % Max

Public Information & Media Manager 119% 73%

Accounting & Finance Specialist 104% 63%

Executive Director

Accounting & Finance Director 105% 62%

AAA Care Coordination Specialist 124% 78%

AAA Ombudsman Specialist 104% 66%

Aging Services Department Director 87% 51%

AAA Ombudsman Specialist 111% 71%

AAA Care Coordination Specialist 126% 80%

AAA Benefits Counseling Specialist 101% 64%

AAA Caregiver Specialist 104% 66%

AAA Information & Referral Specialist 153% 97%

Senior Corps Specialist 108% 69%

Senior Corps Program Manager 81% 50%

AAA Financial Manager 109% 67%

AAA Benefits Counseling Specialist 111% 71%

211 Specialist 116% 73%

211 Database Administrator 114% 70%

Client Services Department Director 83% 49%

211 Program Manager 97% 59%

ADRC Program Manager 104% 64%

ADRC Specialist 100% 64%



Section 8 Program Specialist 121% 77%

Section 8 Program Specialist 137% 87%

ADRC Specialist 91% 58%

Section 8 Program Manager 135% 82%

Section 8 FSS Specialist 139% 88%

Section 8 FSS Specialist 142% 90%

AAA Money Management Specialist 113% 71%

Proposed

Annualized

Salary

State Class

Code

State Salary

Group

State

Minimum State Midpoint

State

Maximum % MidTitle % Min % Max

67,623 1620 B26 69,415 93,406 117,397 72%

33,660 134 A13 29,439 37,914 46,388 89%

45,137 1600 B22 51,614 68,047 84,479 66%

38,885 134 A13 29,439 47,688 58,399 82%

33,000 134 A13 29,439 37,914 46,388 87%

45,137 1600 B22 51,614 68,047 84,479 66%

33,660 134 A13 29,439 33,844 41,355 99%

35,673 1322 B13 29,439 37,914 46,388 94%

35,000 1322 B13 29,439 37,914 46,388 92%

33,660 134 A13 29,439 37,914 46,388 89%

33,000 59 A11 26,322 33,844 41,355 98%

30,000 134 A13 29,439 37,914 46,388 79%

35,000 1322 B13 29,439 37,914 46,388 92%

95,509 1620 B26 69,415 93,406 117,397 102%

44,000 517 B19 42,244 55,602 68,960 79%

60,000 1600 B22 51,614 68,047 84,479 88%

48,133 271 B20 45,158 59,473 73,788 81%

58,856 1572 B19 42,244 55,602 68,960 106%

48,009 1570 B17 36,976 47,688 58,399 101%

73,165 1600 B22 51,614 68,047 84,479 108%

$2,351,496

Energy Services Department Director 97% 58%

Energy Specialist 114% 73%


CEAP/CSBG Program Manager 87% 53%

Weatherization Program Manager 87% 53%


Weatherization Inspector 119% 75%



Weatherization Inspector 121% 77%

119% 75%

Deputy Exec. Dir./Regional Svc. Dept. Dir. 138% 81%


Energy Assistant 102% 65%

Public Safety Program Manager 142% 87%

Public Safety Planner 130% 82%

GIS Specialist 107% 65%

Public Safety Planner 139% 85%

Government Services Planner 104% 64%

GIS & Planning Program Manager 116% 71%

Weatherization Inspector

1117 gallagher drive, sherman, texas thursday, …...2018/03/15 · 1117 gallagher drive, sherman,...

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