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Word Processing

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What all the different parts meanTitle Bar Shows the name of your document, followed by Microsoft

Word. If you have not given it a name, Document 1 will appear as the document name

Main menu bar

This has options for you to choose from. Click on File and the file menu will drop down

Standard toolbar

Has a number of icons which can be clicked to give access to frequently used commands

Formatting toolbar

Has icons which let you change the way text looks, for example bold, centre, underline etc

Main window

Is the area of the screen in which you type

Status bar Shows what page you are on and how many pages are in the document

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Introduction to Word Processing

Welcome to Word Processing. This module will give you the skills you need to create and edit documents. Some examples are shown below.

Title bar

Main menu bar

Formatting toolbar

Standard toolbar

Task Pane

Ruler

Status Bar

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Bold Italics Underline Highlighting Coloured Text.

Formatting TextOnce you have entered text, you can change the appearance to add emphasis . Lets look at the different ways of formatting text:

• If you look at the formatting bar, you will see the current style, font and size

• Click on the down arrows in each of the boxes and select your choice

Style box

• To change the style, click in the Style box and select the style required

• To change the font, click in the Font name box

• To change the size, click in the Font size box

Font name Font size

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Alignment

• You can centre and make headings bold by selecting text and clicking on the icons

• Notice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orange

• Select the text you want to copy

• Click the copy icon once

• Move the insertion point to where you want the copy of the text to appear

• Click the paste icon

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Tabs

Practice using your tab key to line up text to produce something similar to the example on the right.

Tabs Help ToLine Up TextAnd Create NeatColumns Of TextOr Numbers The End

• If you look at the ruler at the top of your document, you will see default tabs stops, placed every 1.27 cm (½”)

• If you can’t see the ruler from the View menu select Ruler

• Rather than using the spacebar to line up text in columns, press the Tab key

• This will line up the insertion point with the next tab stop

Left margin Ruler Right margin

Default tab stops

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Bullets

• Method 1– Click on the Bullet icon– Type in your text– Every time you press

Enter a new bullet will appear

– Press Enter after the last bulleted item and click the Bullet icon again to switch it off

• Method 2– Type in your list– Highlight the list– Click the Bullet icon once– Bullets will appear at the

beginning of each highlighted line!

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Cut, Copy & Paste

• Select the text that you want to move

• Click the Cut icon once

• Move the insertion point to where you want the text to be moved to

• Click the Paste icon

• Select the text you want to copy

• Click the copy icon once

• Move the insertion point to where you want the copy of the text to appear

• Click the paste icon

NB; if moving a block of text, check to make sure the spacing between paragraphs is consistent!

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Headers & Footers

• Open the View menu and select Header and Footer

• The Header and Footer toolbar appears:

• The cursor will be positioned in the header area

• To move to the Footer area, click on the Switch between Header and Footer button

• You can type in text• To insert a page number click

on the page number icon• You can line up text using the

default tabs or set your own• Click on Close to go back to

your document

Insert file location etc

Insert page number

Insert Date Switch between Header and Footer

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Inserting Clip Art

• From the Insert menu, select Picture then ClipArt

• A ClipArt pane appears• Type in a keyword then

click Go• Thumbnails of pictures will

appear• Click on one you like – it will be

inserted into your document• You can manipulate clipart the

same way as pictures

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…Resizing Clip Art

Re-sizing Clip Art •When you select a clip and it is inserted onto the page it will often appear much larger than you require. Sizing handles appear at the corners and along the edges of the clip.

• You can resize it by clicking and dragging its sizing handles.

• To keep the image in proportion drag and resize using the corner handles.

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Page Layouts (Orientation)

• To change the page size open the File menu and select Page Setup

• Click on the Paper tab• Select the paper size

required• To change to landscape,

click on the Margins tab and select Landscape

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Spell Check

• Click on the Spellchecker icon or press the F7 key

• Word will scan your document - as soon as it finds a word it does not recognise, the following dialogue box appears

• Click on Change or Ignore as appropriate

• You can also right click on a word and a shortcut menu will appear – if the correct word appears, select it

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Proof Read

• You should always proofread your work

• The spellchecker will not tell you if you have used the incorrect version of a word (eg their instead of there or form instead of from)

• It will not tell you if you have missed out any text

• You should also check layout and presentation

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Preview a Document

• This is an example of a

document being previewed.

• To close the preview,

click on close on the Print

Preview Toolbar

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Print a Document

• Having proof read and previewed your document, you can now print it by going to the Print on the File menu.

• Alternatively, you can click on the Print Icon on the Standard Toolbar

By selecting theoption you want, you can print all the pages in thedocument, the current page you see on screen or certain pages only

You can change the number ofcopies you want to print out by entering theamount in the box

Then click on OK

Word Processing