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Program Analysis and Control (PAAC III)

PRE-SOLICITATION CONFERENCE

NASA/GODDARD SPACE FLIGHT CENTERSeptember 19, 2007

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Disclaimer

In the event of any inconsistency between data

provided in these charts and the Final RFP, the

language in the the Final RFP, including any

amendments, will govern.

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Agenda

Procurement Overview

Cost Exhibits Overview

Technical Overview (SOW/RTOs)

Question & Answer Session

Closing remarks

Adjourn

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Program Analysis and Control (PAAC III)

Procurement Overview of DRFP NNG07197688J

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PROCUREMENT OVERVIEW GSFC’S REQUIREMENT

• The Flight Projects Directorate has the responsibility for planning and managing space flight projects at the Goddard Space Flight Center (GSFC). These responsibilities include managing spacecraft flight hardware systems, ground systems, launch vehicles, and research instrumentation payloads.

• The PAAC III procurement will provide services including Planning and Scheduling; Configuration Management; Information Technology; Documentation/Library; General Business; and General Accounting

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PROCUREMENT OVERVIEW Activities To Date

• PAAC III Synopsis posted July 5, 2007• PAAC III Draft RFP posted September 10, 2007• Pre-solicitation Conference on September 19, 2007

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PROCUREMENT OVERVIEW Schedule

• Draft RFP Release: September 10, 2007

• Final RFP Release: October 11, 2007

• Proposals Received: November 13, 2007

• Selection: February 19, 2008

• Award/Phase-in: March 4, 2008

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PROCUREMENT OVERVIEW Web Sites

• All documents related to the PAAC III procurement will be attainable through the GSFC Procurement Home Page at:

http://procurement.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin=51 

RFP-NNG07197688J

• The PAAC III Reference Library is located at the following website:

http://code210.gsfc.nasa.gov/PAACIII/Home.HTML

• Pre-solicitation charts and questions/answers will be posted on the RFP website

• Check RFP Website periodically for updates

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PROCUREMENT OVERVIEW RFP Information

The following applies:• 45 Day Phase-in Period (separate FFP contract vehicle)• Total 8(a) Set-Aside; 8(a) Competitive

– NAIC Code: 541330; Size Standard: $25M• Five Year Ordering period for issuing task orders• Cost-Plus-Award-Fee, Indefinite-Delivery Indefinite-Quantity

Contract (CPAF, IDIQ)• Contract value (Clause B.2):

– The minimum guarantee is $1M with a maximum ordering value of $200M

• Task Ordering Procedures (refer to Clauses B.8, H.10, and Rate Matrix in Attachment F)

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PROCUREMENT OVERVIEW RFP Information (continued)

• Mission Suitability Weights (Provision M.4.2)• Relative Order of Importance of Evaluation Factors (Provision M.3.3)• Mission Suitability Adjustment for Cost Realism (Provision M.4.3)• Statement of Work (Attachment A)• Government Position Descriptions (Enclosure A)• Draft Surveillance Plan (Enclosure B)• Government Pricing Model

– Prime (refer to Cost Exhibits 1A and 1B; 2 - 10)– All Subs (refer to Cost Exhibits 2A – 2D)– Significant Subs (>$3M) (refer to Cost Exhibits 2 -10)

• Representative Task Orders (3 RTOs Exhibits 7A and B, Exhibit 11)• Limitation on Indirect Costs (B.4)• Organizational Conflict of Interest (H.12, H.13)

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PROCUREMENT OVERVIEW Overall Evaluation

• Conducted in accordance with FAR 15.3/NFS 1815.3 Source Selection Procedures

• Evaluation Factors– Mission Suitability (point scored)

– Cost

– Past Performance (adjectival rating)

• Award on initial offers is anticipated, but the Government reserves the right to hold discussions with offerors.

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PROCUREMENT OVERVIEW Relative Order of Importance of Evaluation Factors

• The Cost Factor is significantly less important than the combined importance of the Mission Suitability Factor and the Past Performance Factor. As individual Factors, the Cost Factor is less important than the Mission Suitability Factor but approximately equal to the Past Performance Factor.

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PROCUREMENT OVERVIEW Mission Suitability Factor

• SUBFACTORS

Points• Subfactor A—Understanding the Requirement of SOW 275• Subfactor B—Technical Approach to RTOs 275• Subfactor C—Management Plan 400• Subfactor D—Safety and Health 50

• Total 1000

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PROCUREMENT OVERVIEW Cost Evaluation

• Overall Proposed Contract Cost (Government Pricing Model)The Government Contract Non-Management Direct Labor and the Offeror Management/Administrative Costs proposed in Exhibits 1A and 1B (Government Pricing Model) will be assessed for reasonableness and cost realism.

The Government will use proposed ceilings in Clause B.4, Limitation of Indirect Costs, in determining the total contract probable cost (Government Pricing Model 1B).

In addition, the Government will assess any proposed recurring ODCs and/or CERs proposed in Exhibit 10 and the “Government’s Pricing Model” for evaluation of Total Contract Proposed and Probable Cost, as applicable.

This cost realism analysis will not be subject to a Mission Suitability point score adjustment.

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PROCUREMENT OVERVIEW Cost Evaluation (continued)

• Representative Task Orders (RTOs) A cost realism analysis will also be performed on the overall cost proposed for the

three Representative Task Orders (RTOs). The RTOs’ cumulative cost realism analysis results will be subject to a Mission Suitability point score adjustment. The adjustment will be based on the percentage difference between proposed and probable cumulative RTO costs only (excluding fee). The Government will not use proposed ceilings in Clause B.4, Limitation of Indirect Costs, in determining the probable cost of the RTOs.

• Phase-In Price & Contract Direct Labor Loaded Rates and Recurring ODCs/CERs The proposed firm fixed price phase-in price will be evaluated for reasonableness.

Also, the Government Contract Non-Management Direct Labor Loaded Rates proposed in Exhibits 2A and 2B; the Offeror Management/Administrative Loaded Labor rates in Exhibits 2C, and 2D (labor, overhead, other indirects and fee); and recurring ODCs/CERs in Exhibit 10 will be evaluated for reasonableness.

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PROCUREMENT OVERVIEWCost Evaluation Information presented to

Source Selection Authority (SSA)

• Total Contract Proposed and Probable Cost (Government Pricing Model): The Offeror’s total proposed and probable pricing (including proposed fee), based on the application of the Government’s estimated hours to the Offeror’s Total Composite Contract (prime/sub) Loaded Rates that were proposed in Exhibits 1A and 1B in addition to the offeror proposed Management/Administrative Costs.

• The SSA will also be provided with the basis for any RTO Mission Suitability Point Score adjustment. However, the total proposed and probable RTO CPAF amount will not be shown to the SSA.

• The Offeror's phase in price.

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PROCUREMENT OVERVIEW Past Performance

• Offerors and any proposed significant subcontractor(s) [defined as any subcontract exceeding $3M and/or teaming partner(s)] shall furnish past performance information for your most recent contracts or subcontracts (completed and ongoing) for similar efforts over $3M in value which your company has had within the last 3 years.

• The Government will evaluate each Offeror's record (including the record of any significant subcontractor(s) [defined as any subcontract exceeding $3M and/or teaming partner(s)] of performing services or delivering products that are similar in size, content, and complexity to the requirements of this solicitation.

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PROCUREMENT OVERVIEW Miscellaneous

• Check Websites periodically for pertinent information

• Until release of the Final RFP, Offerors may continue to communicate with Government personnel

• Upon release of the Final RFP, all Government personnel associated with the acquisition shall refrain from communicating with prospective offerors and refer all inquiries to the Contracting Officer (Donna Broderick at donna.j.broderick@nasa.gov)

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Program Analysis and Control (PAAC III)

Cost Exhibits 1A, 1B, 1C, 2A

Overview

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Exhibits 1A, 1B & C CONTRACT DIRECT LABOR LOADED RATES AND PERCENT OF EFFORT

Exhibit 1A: Insert the Prime Loaded Bid Rate and/or Subcontractor (or Team Member) Loaded Bid Rate (s) for each respective Contract Direct Labor.

Exhibit 1B: Insert the Prime Loaded Ceiling Rate and/or Subcontractor (or Team Member) Loaded Ceiling Rate (s) for each respective Contract Direct Labor.

Exhibit 1C: Summary Chart for Exhibits 1A and 1B.

Instructions: a. Insert the “Sub Loaded Rate w/Prime Loading” rate for each Subcontractor by Contract Direct Labor Category.

b. Insert the percentage of anticipated effort to be performed by the Prime and/or each Subcontractor.

Example: If the Subcontractor’s Loaded Rate is $100 and the Prime Offeror’s bid loadings are G&A at 10% and Award Fee at 8%, the Sub Loaded Rate w/Prime Bid Loadings rate will be $118.80 [($100 * 110%) * 108%].

IMPORTANT: THERE MUST BE A COMPOSITE RATE TOTALING 100% FOR EACH AND EVERY CONTRACT DIRECT LABOR CATEGORY IN EXHIBITS 1A AND 1B.

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Example Exhibit 1A

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Example Exhibit 1A (continued)

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Example - Exhibit 1C

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Attachment B DIRECT LABOR AND INDIRECT RATES MATRIX

• In Attachment F, the prime offeror shall propose only those unburdened Offeror Direct Labor Rates for all Offeror Direct Labor (DL) Categories in Section 1, which shall match the Unburdened Offeror DL Rates in Exhibits 2A and 2B used to calculate the Contract DL Category rates.

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Example Exhibit 2A

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Program Analysis and Control (PAAC III)

Statement of Work (SOW) Overview

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SOW FUNCTIONS

Planning and Scheduling

Configuration Management

Information Technology

Documentation/Library

General Business

General Accounting

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SOW: Planning and Scheduling

- Develop the planning and scheduling processes required to ensure timely completion of project or inter-project activities at the Goddard Space Flight Center, Contractor facilities and other project partners

- Identify the milestones and activities that must be performed in order to achieve project commitment

- Develop project logic networks and schedules as well as the estimation, validation and analysis of activity sequencing, durations and resource requirements needed to create the schedules

- Prepare and maintain a Schedule Management Plan defining the requirements for schedule planning and control on the project

- Interface with the Government Project Resource Analysts to ensure correlation of project schedules with the current approved budget profiles.

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SOW: Planning and Scheduling (continued)

- Conduct analyses of project schedules and, coordinate and evaluate project risks to assess possible impacts and outcomes on project objectives

- Support the planning and implementation of Earned Value Management (EVM) across the mission development lifecycle

- Provide analysis of other Contractor’s schedules and scheduling systems to ensure compliance with the Schedule Management Plan, Statement of Work (SOW) and Contract Data Requirements Lists (CDRLs), as well as providing on-going support to the technical and financial team at an end-item contractor’s facility as required

- Perform schedule analysis to determine overall project schedule performance, variances, risk areas, “what if” scenarios, work around solutions, critical path, and vertical and horizontal traceability

- Responsible for documentation of changes and revisions to the Project schedule

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SOW: Configuration Management

- Track programmatic, technical and administrative issues and their resolution - Design, develop, populate/update a Configuration Management System and perform

the necessary analyses needed to support technical and engineering activities in compliance with GPR 1410.2 or 400-PG-1410.2.1 for new missions

- Capability to audit the Configuration Management System and verify ISO compliance - Coordinate, record, and document the activities of the Configuration Control Board

(CCB), including the tracking of Configuration Control Requests (CCR) and management of the data associated with each CCR, per program/project approved configuration management plan for each individual mission

- Review, evaluate, recommend and implement new technology/enhancements in the Configuration Management System to streamline the process and document the recommendation in the updated plan in compliance with GPR 1410.2 or 400-PG-1410.2.1

- Coordinate the CCRs with the project personnel, arrange a CCB meeting, process the CCRs, document all activities, follow-up on all post meeting activities, prepare a final CCR document, and implement the CCR in the appropriate document for out-of-house projects

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SOW: Information Technology

- Develop an IT Management Plan for implementing and operating the IT programs and projects, including IT infrastructure support to PAAC functions

- Design, operation, and maintenance of information technology services, including but not limited to: hardware, software, local area networks, websites and databases, and/or conduct the analyses of project data with Center Information Officer approval

- IT Management Plan shall be in compliance with applicable NASA Policy Directives and Procedural Requirements:

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- IT Management Plan shall be in compliance with applicable NASA Policy Directives and Procedural Requirements:

- NPD 2800.1 – Managing Information Technology–NPR 2800.1 – Managing Information Technology w/change 1 dtd 9/17/04–NPD 2810.1 – NASA Information Security Policy–NPR 2810.1 – Security of Information Technology–NPD 2830.1 – NASA Enterprise Architecture–NPR 2830.1 – NASA Enterprise Architecture Procedures–NPR 7150.2 –NASA Software Engineering Requirements

-Provide technical and administrative support for the transition by the Agency to new accounting and information systems (such as Integrated Enterprise Management

Program (IEMP)

- Maintain IT systems not covered under the Outsourcing Desktop Initiative for NASA (ODIN) Contract as contained in the approved IT Management Plan

SOW: Information Technology (continued)

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- Design, develop, implement and maintain systems/databases for project management and project control (such as Configuration Management software, Scheduling, Action Item Tracking software) Systems activities will include website development and maintenance as described in the IT Management Plan.

- Implement information technology security requirements (compliance reviews, contingency plans, incident reporting and handling, risk management plan, security plan, physical security, audit trails, network and systems access controls)

- Provide IT user support

- Develop, operate, and maintain all information technology systems in compliance with NPD 2810.1 Security of Information Technology and NPR 2810.1 Security of Information Technology and assure that contractor IT personnel are aware of and follow IT security practices and procedures as described in NPD 2810.1 and NPR 2810.1

- All software application development and web development must comply with the Section 508 Standards for Electronic and Information Technology

SOW: Information Technology (continued)

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SOW: Documentation/Library

- Develop and update systems for control, storage, and dissemination of all project documentation including configuration management; and maintain systems for tracking and retrieving materials and data

- Index and catalog all library materials

- Perform the data management function including technical documentation coordination, status tracking system, distribution and reporting requirements

- Monitor receipt of contract data deliverables to ensure compliance with the Contract data requirements list

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SOW: General Business

- Account for and prepare necessary documentation for total project travel (planned vs. actual); and coordinate travel arrangements and collect travel vouchers from organizations to be processed in accounting

- Keep databases current for all project control/applicable business activities

- Conduct cost studies of office space systems, utilizing historical data and statistical analyses

- Establish and implement skill management and training for project control

- Assist in planning, coordinating and implementing the technical and administrative training classes for personnel at GSFC; and shall assist with organizational development

- Logistically control flight hardware, ground support equipment, and other project/customer property, and interface with GSFC Logistics Management Division personnel

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SOW: General Business (continued)

- Provide logistical and technical support for internal personnel moves including furniture, workspace, computer, and telephone coordination, including remote activities such as launch campaigns

- Prepare and modify data, drawings, flow charts, diagrams, schedules, and narrative charts for project/customer presentations and reports. The contractor shall prepare technical text, perform technical editing and document compilations, and distribute documents

- Maintain photographic documentation/imagery of project hardware - Maintain and update electronic files, records, and data - Establish and maintain office supply inventories - Coordinate and prepare shipping documents including packages for shipping with

express mail purposes; shall assist with lifecycle planning for international transfers of items from and to the project including proper observance of all pertinent export control regulations and restrictions

- Coordinate and prepare facilities maintenance work orders

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SOW: General Business (continued)

- Photocopy, paginate, and bind documentation in accordance with NASA FAR Supplement 1852.208-81 Restrictions on Printing and Duplicating and convert reports to electronic format

- Prepare, process, and coordinate approval for purchase requests and other documents

- Compile workforce data for reports including gathering data from database reports, performing variance analysis, and writing data for presentation format

- Develop International Organization for Standardization (ISO) documentation coordination and prepare for Goddard Management System compliance audits

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SOW: General Accounting

- Provide general accounting support to GSFC as well as to NASA Headquarters and NMO accounting functions that are supported by GSFC’s accounting office supporting the accounting system and applicable interfaces. This includes any upgrades to Integrated Enterprise Management Program (IEMP) and utilizing the IEMP system subsequent to the upgrade

- Log in all payment data for monthly invoices, such as amount of invoice, discount percentage, and other terms; and track number into the IEMP; review monthly invoices to verify compliance with the Prompt Payment Act and terms of the purchase orders or government bills of lading, submitting comments to government representatives

- Respond to inquiries from vendors, and coordinate information with procurement buyers

and resource analysts regarding the processing of purchase orders and invoices

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SOW: General Accounting (continued)

- Process domestic travel authorizations submitted by Goddard daily in Travel Manager and respond to inquiries from and initiate inquiries to travelers and other authorized personnel to secure additional or corrected information necessary for the processing of travel authorizations

- Review timecards submitted bi-weekly for accuracy and make corrections of time and attendance data to labor job charges; input employee personal changes to W-4 forms and direct deposit forms, and adjustments for pay and leave corrections into the NPPS database; communicate with employees, timekeepers and payroll technicians from other NASA Centers or agencies

- Review reimbursable agreement packages, verify packages for completion, accuracy and verify that the estimated price report is computed accurately, and set up transactions to be entered into the GSFC financial systems

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SOW: General Accounting (continued)

- Draft dunning notices and monthly bills, for government review, to be submitted to reimbursable customers in compliance with the Financial Management Requirements

- Compile and index purchase order, travel, timecards, and other source document records to submit to vendor for microfilming or web-based retrieval; and review images for records management purposes upon completion

- Prepare and submit Financial Performance Summary reports to management for internal and external reporting on a monthly basis

- Shall provide administrative, logistical and technical support to special projects such as the review of outstanding obligations which ensure appropriate paperwork is maintained in each folder to support outstanding obligations

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Program Analysis and Control (PAAC III)

Representative Task Orders (RTOs) Overview

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Representative Task Order 1: PAACSAT

> Support Project Office and Flight Projects Directorate Support for specific work tasks and day-to-day support. The following key areas have been identified:

a. Planning and Scheduling; b. Configuration Management; c. Documentation/Library; d. General Business Support> Period of Performance - 11/1/2008 – 10/31/2011 > Deliverables - Deliverables shall be furnished as specified in the RTO 1 > Assumptions - Government will provide all hardware and software to perform this task - Travel: $202,000; Non- recurring ODCs: $13,500 - On-Site (Government)

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Representative Task Order 2: OLDSAT

> Support a Project Office in support of the Flight Projects Directorate Support for specific work tasks and day-to-day support for a long term project with a worldwide user community. The following key areas have been identified:

a. Planning and Scheduling; b. Configuration Management;

c. Information Technology d. Documentation/Library; e. General Business Support> Period of Performance - 11/1/2008 – 10/31/2013 > Deliverables - Deliverables shall be furnished as specified in the RTO 2> Assumptions - Government will provide all hardware and software to perform this task - Travel: $404,000; Non-recurring ODCs: $27,000 - On-Site (Government)

- Travel is required on a quarterly basis by planning & scheduling personnel and general business personnel.  Several employees may be authorized to take local training and the purchase of

textbooks would be from an ODC account.

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Representative Task Order 3: General Accounting (GA)

> Provide general accounting support including manage travel (foreign and domestic) for GSFC and HQ civil servant personnel; travel examination and voucher approval; implementation of programs and provide advice to civil servant customers of changing laws relating to travel. Also maintains all systems and follows procedures for accounts receivable, bill collections, deposits, and reimbursables. The following key areas have been identified:a. General Business Supportb. General Accounting Support

> Period of Performance - 11/1/2008 – 10/31/2013 > Deliverables - Deliverables shall be furnished as specified in the RTO 3 > Assumptions - Government will provide all hardware and software to perform this task - Non-recurring ODCs: $5,000 - On-Site (Government) - No travel is required for this task; but local training and the purchase of textbooks would be paid for

out of an ODC account.

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Program Analysis and Control (PAAC III)

Question/Answer Session