1 program advisory teams dr. roy wood june 1, 2009
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Program Advisory TeamsDr. Roy WoodJune 1, 2009
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Program Assists
ExecutiveCoaching & Mentoring
Program Transition Assists
Program Advisory Teams
Program Advisory Teams
Helps focus government and industry teams at
critical program inflection points
•Pre/post milestones
• Include PMO event workup
•Major Reviews
•Post Nunn-McCurdy
Provides tailored assistance in typically difficult program areas
•Concept Identification
•Acquisition Strategy
•RFP Development
•Source Selection
•Cost/EVM Processes
•Risk
•Milestone Preparation
•IMP/IMS, etc.
One-on-One Assistance for ACAT I/IA PMs
• Establish Relationship with Proven PM
• Resource & Thinking Partner
• Transformational leadership focus• Particularly effective
during transitions into new leadership roles
Intact TeamTraining
Provides training, focused on difficult program events, for
intact program teams
•IBR/Milestone Preparation
•RFP Development
•Source Selection
•Often followed by Program Advisory Teams
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Program Startup Workshop
COL Brian CummingsProduct Manager Land Warrior/Ground Soldier System
COL Brian CummingsProduct Manager Land Warrior/Ground Soldier System
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Ground Soldier Ensemble (GSE)Acquisition Strategy
System Standards (Interfaces, connectors…)
Transport CNRS
Core Soldier Protection
Headsets (SEP Qual)
Power (LI-145)
Increment 1
Battle Command (JBC, VIK Support
Equipment)
Display
(Hands Free + Options)
Computer
User Input Device
(Mouse)
Navigation
(GPS + Alts)
Antennas
Competition Focus
Government FurnishedProperty (GFP)
SFF-C V(1) Rifleman Radio
Contractor Prototypes
• Incremental Approach- Field what is ready now- Integrate other programs when they are ready, i.e. JTRS
• Incorporates Land Warrior Operational Lessons Learned
− Size, weight, power, configuration, GUI
• Integration of COTS/NDI Components- Industry focuses on ruggedizing Computer/Display, etc.- GFP combat proven Headsets, Type 1 Radio, Battery, etc.
• Competition and Prototyping- 3 Contractors for Technology Development (TD) Phase
Cables
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1 2 3 4FY09 1 2 3 4 1 2 3 4FY11FY10 1 2 3 4 1 2 3 4FY13FY12
1 2 3 4 1 2 3 4FY15FY14
Full Rate Production
MS A MS CTRL 7
IOCFRP
Refinement 2 IOT&ERefinement 3
Prototyping 2
Prototyping 3
Refinement 1Prototyping 1Source
SelectionLUT
Test Report
Test Report
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Program Startup Workshops
• Workshop Timeline• MS A through source selection 19 Feb 2009 to 15 April 2009• Contract award 15 April 2009• Government/Contractor Award kick-off meeting 20 April 2009
• 1 Day session with all 3 awardees• Focus was on PM vision of success• One on One discussion of what was expected at Start of Work (SOW) meetings
• Government/Contractor Start-of-Work meeting 23 April-1 May• 2 Day visit by Government to 3 Contractor main locations• Focus was to establish GOV/KTR alignment• Government/KTR communications• Technology Development phase schedule and deliverables• Focus was readiness for GOV/KTR PDR 7-13 June
• New Program Start of Work Workshop was a success• GOV team was well prepared for post contract award, kick-off meeting, and initial Start of Work meeting• Successful GOV/KTR kick off meeting of common goals and vision• Start of Work meeting huge success…common understanding on communication with GOV/KTR team, reporting, schedule, deliverables, risks, issues, and concerns
• Workshop Timeline• MS A through source selection 19 Feb 2009 to 15 April 2009• Contract award 15 April 2009• Government/Contractor Award kick-off meeting 20 April 2009
• 1 Day session with all 3 awardees• Focus was on PM vision of success• One on One discussion of what was expected at Start of Work (SOW) meetings
• Government/Contractor Start-of-Work meeting 23 April-1 May• 2 Day visit by Government to 3 Contractor main locations• Focus was to establish GOV/KTR alignment• Government/KTR communications• Technology Development phase schedule and deliverables• Focus was readiness for GOV/KTR PDR 7-13 June
• New Program Start of Work Workshop was a success• GOV team was well prepared for post contract award, kick-off meeting, and initial Start of Work meeting• Successful GOV/KTR kick off meeting of common goals and vision• Start of Work meeting huge success…common understanding on communication with GOV/KTR team, reporting, schedule, deliverables, risks, issues, and concerns
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Program Assists
ExecutiveCoaching & Mentoring
Program Transition Assists
Program Advisory Teams
Program Advisory Teams
Helps focus government and industry teams at
critical program inflection points
•Pre/post milestones
• Include PMO event workup
•Major Reviews
•Post Nunn-McCurdy
Provides tailored assistance in typically difficult program areas
•Concept Identification
•Acquisition Strategy
•RFP Development
•Source Selection
•Cost/EVM Processes
•Risk
•Milestone Preparation
•IMP/IMS, etc.
One-on-One Assistance for ACAT I/IA PMs
• Establish Relationship with Proven PM
• Resource & Thinking Partner
• Transformational leadership focus• Particularly effective
during transitions into new leadership roles
Intact TeamTraining
Provides training, focused on difficult program events, for
intact program teams
•IBR/Milestone Preparation
•RFP Development
•Source Selection
•Often followed by Program Advisory Teams
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Program Advisory Team (PAT) Composition
PM Sys Engine
er
Logistics Cost /EV Analyst
Contracting
Test & Eval
Schedule Analyst
•Capability need and requirements XX XX•Program Scope XX XX XX•Funding and schedule analysis XX XX XX•Earned Value Effectiveness XX XX XX XX•Management Strategy XX•Contracting Strategy XX XX XX•Risk Management XX XX XX XX•Physical, functional, and human integration
XX XX
•Logistics and life-cycle support XX XX XX•Test & evaluation strategy XX XX XX XX
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Program Advisory Team Construct
• Core Team at DAU-DSMC (Includes Coordinator and Assistant)• Senior Regional DAU faculty core
– Program Advisory Team Lead (full time)– Regional SMEs provided on high-priority basis – Augment critical skills from specialty contractors (NDAs required) or
government “jury duty”• CONOPS
– Prioritized by OSD – forecasting and scheduling critical to ensure SME availability
– 2-3 week cycle; ~5 MDAP programs per year per region– More might be possible with contractor/”jury duty” SMEs available
– Development of job aids/templates/processes– Identification of best practices & lessons learned
• Resources Required for each Advisory Assist– Team leader – coordinator – Augmented by up to 7 regional SME team members
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Program Transition Workshopsaka New Program Startup Workshops
• Facilitated events to ensure Government and Contractor teams aligned in purpose & expectations– Much of the work is done by the PMO &
contractor
• Resource Loading– DAU regional construct
– Local campuses in coordination with DSMC support assists
• Augmented by services and contractor program office corporate support
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Other Assists
• Executive Coaching & Mentoring
• Intact Team Training
• Ad Hoc Consulting
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Executive Coaching & Mentoring
• Building cadre of certified executive coaches for key acquisition decision-makers (ACAT I leaders and above) – Mentors for larger population of key billets
• Assign Former PMs and key leads to serve as mentors and coaches– Informal-not full time
• Develop one week mentoring course
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Intact Team Training (ITT)
• Team Training to provide simulation & training using generic scenarios & data– Pilot at DAU
• PAT post-training follow-up – Advise team members on program-specific
challenges and opportunities
• Potential synergy between ITT & PAT
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Advisory Teams —Way Ahead
• Future Transition Workshops – Identification of Potential Workshops
• Director, PSA and MILDEPs
– Institutionalization actions—DFAR clauses, etc.• Contract Post Award conference coordination
• Program Advisory Teams– Service briefing—this briefing (follow on as
needed)• “Jury Duty” and/or augmentation concept discussions
to insure wider availability
– Briefing to AMFG
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Components as Partners
• Commitment to enterprise level concept for advisory teams
• Identification of areas to benefit from intact team training
• Support for Jury Duty Concept– Identification of experts that could work two week
assignments (once annually?)
• Integrating Advisory Team Rotations into Career Development paths
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