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Permitting in the District

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Permitting in DC Contractor responsibilities• Obtaining all permits (except National Park

Service and Army Corps) DC Water responsibilities• Obtain all permits from National Park Service

and Army Corps• Provide the following on certain projects:

– Traffic control plans which contractor may use to obtain traffic control permits

– Erosion sediment control plans which contractor should use to obtain erosion and sediment control permits

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Permitting in DC Most common permit issues• DDOT

– Understanding D.Tops– Work-hour restrictions – community impacts– Permit renewals– Steel plates

• DDOE – New erosion sediment control regulations

• DCRA – Night work – noise levels

• NPS– Follow the permit conditions

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Construction ManagementUpcoming Construction Management for Capital Projects

by Deidre Saunders

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CIP Construction As mentioned, DC Water is undertaking a major effort over the

next 20 years to upgrade, rehabilitate, and replace water and sewer linear infrastructure and pumping station/facilities throughout the District of Columbia and metropolitan area.

Based on this forecast, DC Water has re-engineered its approach to construction management by hiring in-house staff to administer and manage contracts using software tools to accurately capture data one time for each project; consultant staff will also be acquired to augment in-house to assist with the ramp-up and peaks of the CIP schedule over the next several years.

So what will we need for a successful path forward?

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CIP Construction Key tools and strong partners• Defined contract specifications and drawings – DC Water• Accurate contract schedule – Contractor• Contract budget – DC Water• Qualified contractors – You• Willingness to share lessons learned – Everyone

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CIP Construction First things first – DC Water’s specification has

changed• The General Conditions of the Construction Contract replaced

the previous Government of District of Columbia Standard Contract Provisions (1973)

• Consists of 17 Articles which define requirements and provide guidelines for prosecution of specifications on DC Water construction projects

• We strongly encourage you to familiarize yourself with them; they are integral to the contract you may be awarded

• Let’s look at a few of note

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CIP Construction Preliminary Matters – Article 2• NTP• Before starting construction, you need:

Evidence of insurance Approved Safety Plan Approved Site and Traffic Maintenance Plan Approved Construction Schedule Approved Quality Control Plan Approved subcontractor requests Preconstruction survey

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CIP Construction Contractor’s Responsibilities – Article 6• Supervision and superintendence • Materials and equipment• Qualified subcontractors and their oversight• Permits and fees • Shop drawings and submittals • Safety and protection

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Safety RequirementsDC Water ROCIP Safety Requirements

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Site-Specific Safety Program Each General Contractor that performs work on our

projects shall prepare and submit, for review and comment, their own project-specific Safety Plan. It shall be tailored to the specific work to be performed on the project by their (and their subcontractors’) work force. The Plan shall be in conformance with DC Water’s contract documents and the requirements and standards of all applicable governing regulatory agencies, and it shall comply with the DC Water recommended guideline. It shall be reviewed and approved by DC Water.

The contractors shall not be permitted to start work until all comments submitted after the Plan’s review are adequately addressed and the Plan complies with DC Water specifications and recommendations.

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Construction Health and Safety Technician The general or prime contractor shall provide a safety

professional with a minimum of 5 years of construction experience, and a resume must be provided and accepted by the DC Water Safety Director prior to the project start.

A competent safety representative must be on the project site at all times. The competent safety representative at a minimum must meet the requirements of “competent person” as defined by OSHA for all phases of construction and have a designation of Construction Health and Safety Technician (CHST). (A minimum of 3 years of experience in construction is required for the CHST Exam.)

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Construction Health and Safety Technician General or prime contractors with 1–20 workers

(either direct hires or sub-tiers) will provide an on-site safety manager whose primary duty is worker safety but who may also perform other duties.

General or prime contractors with 21 or more workers (either direct hires or sub-tiers) will provide an on-site safety manager whose only duty is worker safety.

A resume for the above safety manager must be provided and accepted by DC Water Safety.

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Construction Quality Requirements Contractor responsibilities• Fulfill the requirements of Specification section 01 43 00

Quality Requirements Quality Control Plan due within 20 calendar days of NTP“Contractor shall develop a written quality control plan

addressing organization, procedures, records, and reports to implement and administer activities affecting quality through all phases of the project.”

DC Water responsibilities• Review, code, and return the Plan submittal within 45 days

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Construction Quality Requirements Quality Control Plan

• Incorporate the required Inspection and Testing Log

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Construction Quality Requirements Quality Control Plan (continued)• Most contractors leave out the requirements of

Divisions 2–16 sections for specific test and inspection requirements and procedures: Example: 33 05 02 WATER UTILITY DISTRIBUTION PIPING –

DUCTILE-IRON PIPE • Water main tests include:

Pressure and leakage test Chlorination Bacteriological tests Various material test from supplier and manufacturers

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Construction Quality Requirements Example: 33 05 02 WATER UTILITY DISTRIBUTION PIPING –

DUCTILE-IRON PIPE (continued)• Water main installation procedures should be incorporated into

the Quality Control Plan.

• Material requirements: “verify the outside diameters of the pipes to be connected and shall select the correct diameter sleeve-type coupling to ensure a proper fit.”

• Construction requirements: “Just prior to placement, the inside of all pipe and fittings and the ends of outside surfaces shall be thoroughly cleaned; interior surfaces shall be kept clean throughout construction by use of carefully fitted stoppers.”

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CIP Construction DC Water’s General Responsibilities – Article 8• Communicate to the contractor – initiate and respond

timely• Furnish data required per contract documents • Promptly pay the contractor for the work performed• Execute change orders for work yet to be performed

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CIP Construction DC Water’s Role During Construction – Article 9• Monitor and document contract work installed

per contract requirements• Determine contract requirements and acceptability of work • Provide with reasonable promptness clarification of

requirements as deemed necessary• Review contract submittals and payments within 30 days• Review Quality Control Plan submittal within 45 days• Review and negotiate authorized changes

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CIP Construction Changes in the Work – Article 10• DC Water may make changes in the work within the

general scope by written order • If contractor believes instruction constitutes a change,

must submit to DC Water within 7 days of the order • If contractor intends to assert a claim for equitable

adjustment, must submit within 30 days after receipt of written order• Instruments used to pay the contractor:

Bilateral change orders Work-change directives (allowance-based

and no time included) Unilateral change orders

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CIP Construction Payments to Contractor – Article 14

• Progress payments: 30-day interval, based on cost-loaded CPM schedule or schedule of values if no laded CPM schedule required

• Contractor and DC Water will establish a submission date for a “preliminary invoice” based on field verification of quantities or % work complete by both parties; once done, contractor submits final progress payment

• Supporting documentation per contract; updated Progress Schedule and Quality Plan must be submitted with each progress payment to be approved for payment

• If work is 50% complete and satisfactory per DC Water, contractor may request no additional retainage be held through substantial completion

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CIP Construction Dispute Resolution – Article 16

• Contractor must notify DC Water of intent to file dispute or claim promptly, no later than 30 days after contractor became knowledgeable of an event giving rise to such

• Contractor must submit detailed description supporting dispute or claim within 60 days after contractor became knowledgeable of an event giving rise to such

• DC Water will endeavor to provide written response to contractor within 30 days after receipt of detailed description and supporting documentation

• Concerted effort by both parties should be made to resolve issues working through respective levels of both entities

• If not resolved here, contractor may request review of claim by the contracting officer or his/her designee

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CIP Construction Other important requirements• Contract schedule in Primavera (P6) Section 01 32-16• Document management using Contract Manager

Section 01 33 10 • Project Record Documents Section 01 78 39 • Record Drawings Section 01 78 40 • As-Built Drawings Section 01 78 42• Customer Notification Appendices A and B

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CIP Construction Examples of upcoming buried infrastructure work

and price structure• Small-diameter water main replacement (8", 12") – small

valve & FH replacements, excavation, backfill, chlorination and tie-ins to existing mains – lump sum. Restoration – roadway, curb, gutter, sidewalk, tree space, etc. – unit price.

• Sewer rehabilitation – CIPP (8"–72") and shotcrete >30" – cleaning, bypass pumping, relining – lump sum. Manhole rehabilitation, point repair – unit price.

• Sliplining of water main and sewer pipe (24", 36", 48" +) with PVC or HDPE – lump sum.

• Large valve replacements with main for tie-in (16"–54"+) – lump sum. Restoration – unit price as previously described.

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CIP Construction Examples of upcoming facility contracts

• Potomac Sewage PS Rehabilitation III – Summer 2014• Ft. Stanton Reservoir No. 1 Upgrade – Summer 2014• St. Elizabeths Water Tank – Fall 2014 • Brentwood & Ft Stanton #2 Reservoir Upgrades – Fall 2014 • Soldiers Home Reservoir Upgrades – 2015• Ft Stanton #1 Reservoir Upgrades – Summer 2014• Bryant Street PS HVAC & Roof Improvements – 2015• 2 MG 4th High West Storage Tank – Est. 2016• Main & O St P Station Intermediate Upgrades – Spring 2015• Stormwater PS Rehab. – Est. 2017

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Visit us online at www.dcwater.comand DETSConstructionBidInquiry@dcwater.com

Questions

& Answers

Questions

& Answers

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