1 of 39 3.1: multi-currency receipts / da0814 last updated: 05-00 project walkthrough:...

3.1: Multi-Currency Receipts / DA0814

Last updated: 05-00 1 of 39

Project Walkthrough:

Multi-Currency Receipts

Project Walkthrough:





Overview

Generating Multi-currency Extension Records

Accounts Receivable Multi-currency Extensions

Extend A/R Cash (Multi Curr) (cv_sl_cash_mc)

Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc)

Cash Receipts

Cash Receipts Overview

Additional Options Note

Cash (sl_cash_entry)

Direct Debit Generation (sl_direct_debit_gen)

Enquiring upon Posted Transactions

Transactions (sl_open_item_enq)

Period Transactions (cb_transaction_enq)

Cash Audit Trail (sl_cash_audit)

Housekeeping

Period-End (sl_period_end)


Overview

Generating Multi-currency Extension Records



Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc)

Cash Receipts









Housekeeping



Contents



Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system:

Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency

The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file

The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable

Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system:

Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency

The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file

The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable

Overview



Generating Multi-Currency Extension Records

Generating Multi-Currency Extension Records



Two conversion options are provided with the introduction of Multi-Currency Receipts for the following types of Accounts Receivable transactions:

Cash

Refunds

Two conversion options are provided with the introduction of Multi-Currency Receipts for the following types of Accounts Receivable transactions:

Cash

Refunds




This option allows multi-currency extension records to be created for all Accounts Receivable cash batches on file at the time DA0814 is licensed

This option allows multi-currency extension records to be created for all Accounts Receivable cash batches on file at the time DA0814 is licensed

It is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected

It is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected

When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Cash file with the currency extension record ‘mc’

When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Cash file with the currency extension record ‘mc’




As for cash batches, this option allows multi-currency extension records to be created for all Accounts Receivable refund batches on file at the time DA0814 is licensed

As for cash batches, this option allows multi-currency extension records to be created for all Accounts Receivable refund batches on file at the time DA0814 is licensed

Again, it is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected

Again, it is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected

When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Refund file with the currency extension record ‘mc’

When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Refund file with the currency extension record ‘mc’

Extend A/R Refund (Multi Curr) (cv_sl_refund_mc)



Cash Receipts

Cash Receipts



The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to:

the customer currency the original invoice currency the bank currency and the base currency

The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF)

The underlying base currency is in sterling (GBP)

Note: Simpler receipt combinations are available but are not detailed in this walkthrough

The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to:

the customer currency the original invoice currency the bank currency and the base currency

The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF)

The underlying base currency is in sterling (GBP)

Note: Simpler receipt combinations are available but are not detailed in this walkthrough




Note: The enhancements detailed in the following slides are also applicable to the following options:

Refunds (sl_refunds)

Combined Sales/Cash Receipts (sl_cb_combined)

Note: The enhancements detailed in the following slides are also applicable to the following options:

Refunds (sl_refunds)

Combined Sales/Cash Receipts (sl_cb_combined)




Cash (sl_cash_entry)Enter your cash batch number or F6-Next to generate the number automatically and CR-Accept

Enter your cash batch number or F6-Next to generate the number automatically and CR-Accept

Enter or browse for the Bank CodeEnter or browse for the Bank Code

With Multi-currency receipts installed, the Bank Currency is displayed for reference

With Multi-currency receipts installed, the Bank Currency is displayed for reference




As before, the default Item number is displayed and can be amended if required

As before, the default Item number is displayed and can be amended if required




Enter or browse to select the customer Account number

Enter or browse to select the customer Account number

From this point, it is possible to CR-Accept and move to the cash header information

From this point, it is possible to CR-Accept and move to the cash header information

Optionally, you can enter the Item AmountOptionally, you can enter the Item Amount

And Currency code – which can also be selected via Browse

And Currency code – which can also be selected via Browse




The transaction amount (Item Amount) can be entered in any currency from the Currency file, irrespective of the bank and customer currency

The transaction amount (Item Amount) can be entered in any currency from the Currency file, irrespective of the bank and customer currency

This example demonstrates a euro (EUR) credit card receipt (the credit card details are entered later – see slide 26)

This example demonstrates a euro (EUR) credit card receipt (the credit card details are entered later – see slide 26)

Being posted to a dollar (USD) bank accountBeing posted to a dollar (USD) bank account

Against a customer account denominated in francs (FRF) – demonstrated on the next window

Against a customer account denominated in francs (FRF) – demonstrated on the next window

Again, from this point, it is possible to CR-Accept and move to the cash header information, alternatively, if you know the dollar value of the transaction, i.e. the Bank Value...

Again, from this point, it is possible to CR-Accept and move to the cash header information, alternatively, if you know the dollar value of the transaction, i.e. the Bank Value...




…you can enter the value in this field – this will be the value posted to the bank account in Cash Management

…you can enter the value in this field – this will be the value posted to the bank account in Cash Management




...and currency are carried forward from the previous input screen

...and currency are carried forward from the previous input screen

The transaction value...The transaction value...

The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file

FRF 4167.95 = EUR 635.30 * 6.55957

The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file

FRF 4167.95 = EUR 635.30 * 6.55957

The base currency values are also calculated from the item value and exchange rate defined in the Currency file

GBP 409.53 = EUR 635.30 * 0.64452

The base currency values are also calculated from the item value and exchange rate defined in the Currency file

GBP 409.53 = EUR 635.30 * 0.64452To allocate the cash receipt against the open items on the Customer account, select F6-Automatic

To allocate the cash receipt against the open items on the Customer account, select F6-Automatic




For this example, invoice number 794 has been selected

For this example, invoice number 794 has been selected

Note that the transaction currency is displayed automatically

Note that the transaction currency is displayed automatically

However, you can toggle the display between the transaction, customer account and original item currencies by selecting F13-Switch

However, you can toggle the display between the transaction, customer account and original item currencies by selecting F13-Switch




The total amount allocated is recorded in this field

The total amount allocated is recorded in this field

To check the exchange rate between the transaction currency and the customer currency, select F11-More

To check the exchange rate between the transaction currency and the customer currency, select F11-More




To display the F11 Extra option selection window

To display the F11 Extra option selection window

Then select the option Display/Amend exchange rates and CR-Select

Then select the option Display/Amend exchange rates and CR-Select

Note: This window also enables you to i) enter the transaction using the customer’s account currency (select Change Allocation Currency), ii) clear all the cash allocations entered (select Clear current cash allocations) – you can then re-enter the cash allocations as required, iii) reset the exchange rates to those held in the Currency file – if you have amended the exchange rates (select Reset Exchange Rates)

Note: This window also enables you to i) enter the transaction using the customer’s account currency (select Change Allocation Currency), ii) clear all the cash allocations entered (select Clear current cash allocations) – you can then re-enter the cash allocations as required, iii) reset the exchange rates to those held in the Currency file – if you have amended the exchange rates (select Reset Exchange Rates)




All the currency exchanges used in this particular transaction can be viewed / amended as requiredAs we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select

All the currency exchanges used in this particular transaction can be viewed / amended as requiredAs we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select




In this example the rate is fixed so we cannot amend it – CR-Continue then ESC-Exit to return to the cash header information (unless you wish to check / amend another exchange rate)

In this example the rate is fixed so we cannot amend it – CR-Continue then ESC-Exit to return to the cash header information (unless you wish to check / amend another exchange rate)




When we try to accept these cash transaction values, a warning is displayed

When we try to accept these cash transaction values, a warning is displayed

The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40

EUR 635.40 * 6.55957 = 4167.95

and the invoice value in the account currency (FRF) of 4167.97

Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value)

The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40

EUR 635.40 * 6.55957 = 4167.95

and the invoice value in the account currency (FRF) of 4167.97

Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value)

You can select to:

write off this difference

or

adjust the account currency amount

You can select to:

write off this difference

or

adjust the account currency amount




If you select to write off the difference (F4 from the popup warning window), the difference is written to this field

If you select to write off the difference (F4 from the popup warning window), the difference is written to this field




If you select to adjust the account currency amount (the FRF amount) (F8 from the popup warning window), the account amount is adjusted to match the difference

If you select to adjust the account currency amount (the FRF amount) (F8 from the popup warning window), the account amount is adjusted to match the difference

In this example, the account currency amount is increased by 0.02

In this example, the account currency amount is increased by 0.02

When entering a cash receipt, if the base currency is different to the transaction currency and the bank currency (as in this example), the local amount is made available for amendment – amend the local amount if required

When entering a cash receipt, if the base currency is different to the transaction currency and the bank currency (as in this example), the local amount is made available for amendment – amend the local amount if required




The exchange difference is calculated automatically, if applicable

The exchange difference is calculated automatically, if applicable




If Cash Receipts (DA0538) is installed, you are prompted to enter the receipt details

If Cash Receipts (DA0538) is installed, you are prompted to enter the receipt details




Confirming the cash details returns you to the Cash entry window where you are prompted to enter a new item

Confirming the cash details returns you to the Cash entry window where you are prompted to enter a new item

Note that the total in the customer’s currency is now available

Note that the total in the customer’s currency is now available



You can continue to enter as many items as required into the batch – however, if you need to amend an item F8-Select, position the cursor against the item you wish to amend and CR-Accept, this will take you to the cash header information for that item

You can continue to enter as many items as required into the batch – however, if you need to amend an item F8-Select, position the cursor against the item you wish to amend and CR-Accept, this will take you to the cash header information for that item


ESC-Exit when you have finished entering all the items into the batch and are ready to post the batch

ESC-Exit when you have finished entering all the items into the batch and are ready to post the batch




This option has been enhanced to allow either single or multiple currency batches to be produced

This option has been enhanced to allow either single or multiple currency batches to be produced

Note: Enter the base currency code if local customers only are to be selected for the batch

Note: Enter the base currency code if local customers only are to be selected for the batch

If SLDDSING is set to YES, only single currency batches are allowed – the Account currency field is made available to enter to currency code required for the batch

If SLDDSING is set to YES, only single currency batches are allowed – the Account currency field is made available to enter to currency code required for the batch



Enquiring upon PostedTransactions





This option has been enhanced to allow an enquiry on the transaction amounts in the local currency as well as any alternate currencies

This option has been enhanced to allow an enquiry on the transaction amounts in the local currency as well as any alternate currencies

The transaction amounts in the base currency are displayed as standard – select F4-Other to display the amounts in other currencies

The transaction amounts in the base currency are displayed as standard – select F4-Other to display the amounts in other currencies

With Multi-currency receipts installed you can also view the transaction details – highlight the item required...

With Multi-currency receipts installed you can also view the transaction details – highlight the item required...

…and select F12-More…and select F12-More




…to display the Menu for the list of F12 options

…to display the Menu for the list of F12 options

From this window select ‘Transaction details’...

From this window select ‘Transaction details’...




…to view the transaction currency...…to view the transaction currency...

…the transaction amount – in the transaction currency...

…the transaction amount – in the transaction currency...

…and the bank details…and the bank details




With Multi-currency receipts installed, select F4-Toggle to view the transaction payment currency and amount and the statement item currency and amount

With Multi-currency receipts installed, select F4-Toggle to view the transaction payment currency and amount and the statement item currency and amount

This option shows the Accounts Receivable cash receipt example posted to the Cash Management dollar bank account

This option shows the Accounts Receivable cash receipt example posted to the Cash Management dollar bank account

Note: This additional functionality is also available for the enquiry option Future Transactions (cb_future_trans)

Note: This additional functionality is also available for the enquiry option Future Transactions (cb_future_trans)




With Multi-currency receipts installed, the payment...

With Multi-currency receipts installed, the payment...

...base......base...




...transaction......transaction...

…and account currencies, and values are detailed on the Cash Audit Trail

…and account currencies, and values are detailed on the Cash Audit Trail

Note: The transaction currency, and cash/ receipt amounts and unallocated amounts in the transaction currency are also available for printing on statements

Note: The transaction currency, and cash/ receipt amounts and unallocated amounts in the transaction currency are also available for printing on statements



Housekeeping

Housekeeping



The results of a period end run can be seen on the next slide

(Transactions (sl_open_item_enq))

The results of a period end run can be seen on the next slide

(Transactions (sl_open_item_enq))


This option has been enhanced for balance forward accounts to drop individual transactions from the Open Item file and replace them with a single item for the total debt for each transaction currency for each ageing period specified

This option has been enhanced for balance forward accounts to drop individual transactions from the Open Item file and replace them with a single item for the total debt for each transaction currency for each ageing period specified




With Multi-currency receipts installed, for this balance forward account the period-end has dropped individual transactions from the Open Item file and replaced them with a single item for the total debt for each transaction currency for each ageing period specified

With Multi-currency receipts installed, for this balance forward account the period-end has dropped individual transactions from the Open Item file and replaced them with a single item for the total debt for each transaction currency for each ageing period specified

1 of 39 3.1: multi-currency receipts / da0814 last updated: 05-00 project walkthrough:...

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