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ND Community CallGold Community22 October 2015

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Agenda

• Welcome

• Current needs from community members

• Technical assistance (TA) questions

• Federal monitoring

• Upcoming events and opportunities

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Welcome

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Current needs from community members

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Current Needs

• Drafting formal agreements– Looking for templates and/or examples

• Ensuring needs of SPED youth are met– What are programs doing to address SPED?

– Working with small districts with facilities in their boundaries

• Others?

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Current Needs: Topical call topics

What topics would you like to hear about in upcoming topical calls?

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Compelling Requests

TA Questions

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TA Questions: Annual Count (1)

1. Should youth be adjudicated or court ordered in order to be counted as delinquent on the annual count?

2. Can our state change their Subpart 2 annual count window to maximize numbers?

3. The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?

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Who Is Included in LEA’s Delinquent Count?

• Per the statute (Subpart 3: Sec. 1432: Definitions), youth who are delinquent have been adjudicated to be delinquent or in need of supervision.

• The count is based on an eligible facility’s October caseload. Any child or youth residing in an eligible institution may be counted if the youth: – Is 5-17 years old during the count window and– Has not also been counted in the State agency (SA)

annual count or other Title I funding stream count. • NDTAC’s annual count toolkit includes a

requirements checklist to help you determine count eligibility for LEAs/SAs, facilities, and children/youth, as well as the count window.

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TA Questions: Annual Count (2)

1. Should youth be adjudicated or court ordered in order to be counted as delinquent on the annual count?

2. Can our state change their Subpart 2 annual count window to maximize numbers?

3. The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?

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LEA / Subpart 2 Annual Count: Count Window

SeptemberS M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

OctoberS M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

NovemberS M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

• An LEA’s S2 count window can start as early as September 2nd or as late as October 31st. • The window must be for 30 consecutive days and at least one day of that window must be in

October. • The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their

windows independently.

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TA Questions: Annual Count (3)

1. Should youth be adjudicated or court ordered in order to be counted as delinquent on the annual count?

2. Can our state change their Subpart 2 annual count window to maximize numbers?

3. The annual count generates a lot more funds for Subpart 2 short term facilities in my state, is there a way to more evenly distribute funds to long term facilities?

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Section M-1 of Nonregulatory Guidance

The SEA has the option of awarding subgrants to eligible LEA s by formula or through a discretionary grant process. If an SEA chooses to award Subpart 2 subgrants on a discretionary basis, it may establish criteria or priorities or both, consistent with State requirements for awarding grants. If an SEA distributes funds through a formula, it may allocate funds proportionately among the eligible LEAs based on each LEA ’s proportionate share of children in correctional facilities or delinquent institutions. In either case, the SEA must develop procedures for determining and notifying LEAs within the State that they are eligible to receive Subpart 2 funds.

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TA Questions: Neglect Programs (1)

1. Do most States use TIPD for their neglect programs?

2. Do other States using TIPA for their neglect programs also not report data for the CSPR?

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States Using TIPD for Neglect Programs

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States Using TIPD for Neglect Programs

Number of States Average Number of Neglect Programs

Subpart 1 only 8 6

Subpart 2 only 17 32

Both Subparts 6 17

No Neglect Programs 21 n/a

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TA Questions: Neglect Programs (2)

1. Do most States use TIPD for their neglect programs?

2. Do other States using TIPA for their neglect programs also not report data for the CSPR?

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Part D Part A

Funds may be used for a broader purpose than comparable services in a State or local neglect

program.

Funds are used within a local neglect facility to provide comparable

services.

Do Other States Using TIPA for Their Neglect Programs Also Not Report Data for the CSPR?

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Do Other States Using TIPA for Their Neglect Programs Also Not Report Data for the CSPR?

• To our knowledge, there is no CSPR data collection for TIPA.

• Neglect programs that only receive TIPA funding should not be included in the TIPD section of the CSPR.

• However, if programs receive both TIPA and TIPD funds, only the students who benefit from the TIPD funding should be reported in the CSPR.

• This information is available in more detail in the CSPR Instructional Guide (http://www.neglected-delinquent.org/resource/instructional-guide-reporting-title-i-part-d-data-cspr-sy-2013-14).

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Federal Monitoring

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Monitoring plan:

• Office of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Education Programs – US Department of Education (ED)

• Revised December 2014

• Reflects reorganization that moved the TIPD program to OSHS

Federal Monitoring

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Federal Monitoring

Monitoring indicators:

• Used by ED to determine degree of implementation of federal programs and activities administered by SEAs in three areas:

I. Standards, Assessment, and Accountability

II. Instructional Support

III. Fiduciary• Criteria ensure consistent application of standards across

monitoring teams and states• Provide guidance for all states re: purpose and intended

outcomes of monitoring by describing what is being monitored and providing criteria for judging the quality of implementation (acceptable evidence)

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Resources

Federal monitoring:• A

Guide to Meeting Compliance Requirements for the Title I, Part D Program, NDTAC

• OSHS Monitoring Plan for Homeless and Neglected or Delinquent Monitoring Programs, ED

• December 2014 quarterly call materials, ED/NDTAC• February 2015 community call, NDTAC

Subgrantee monitoring:• Tips for Subgrantee Monitoring, NDTAC• 2014-15 topical call series on subgrantee monitoring tools,

NDTAC

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NDTAC and State EventsWhat’s New for NDTAC

Upcoming Events and Opportunities

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Upcoming Events

Community calls• February 2016

• July 2016

Other events – TBD • Topical calls

• Webinars

• Conference

• Quarterly call with ED

Other events in the community?

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What’s New for NDTAC

• State plans extranet site and pilot program

• Conference presentations