1 legal services corporation technology initiative grant program developing and submitting tig...
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LEGAL SERVICES CORPORATIONTechnology Initiative Grant Program
Developing and Submitting
TIG Project Evaluation Plans
Bristow Hardin, LSC, [email protected]
Glenn Rawdon, LSC, [email protected]
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What We’ll Cover Today
TIG Evaluation Plan Requirements
Plan Development and Approval Processes
Evaluation Plan Contents
Use Of Evaluation Plan Automated Form
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TIG Evaluation Plan Requirements
Plan required for all non-website grants.
Grantees cannot receive a second grant payment until their evaluation plan is approved.
Must be in specified format and include all required information.
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TIG Evaluation Plan Webpage
TIG Evaluation Plan Webpage:
http://tig.lsc.gov/evaluation.php
Information about evaluation plan requirements and approval processes
Links to all instructional and guidance information
Link to automated evaluation plan form on the LawHelp Interactive server : Activated Wednesday, May 12, 2010.
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The Evaluation Plan: An Essential Management Tool for Maximizing Project Effectiveness
Specifies project’s: Goals and objectives Activities and strategies that will be implemented to achieve
the goals and objectives Methodologies and data sets that will be used to assess and
document the project’s accomplishments.
Provides framework for monitoring project implementation and results
Identifies and facilitates collection of data required for the TIG Final Report (and other fundraising).
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TIG Evaluation Plan Submission & Approval Process
Automated form produces Word document.
Plan submitted in Word format to Bristow Hardin ([email protected].)
If changes are required for plan approval, LSC staff will notify the grantee via email of the needed changes.
Grantee then submits revised plan to Bristow Hardin for review and approval.
LSC notifies grantee via email when plan approved and provides copy of the approved plan.
Grantee uploads approved plan to milestone reporting system
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Evaluation Plan Contents:Administrative Information
Grantee Name
TIG Grant Number
Submission Date: Date evaluation plan submitted to LSC.
Approval Date: LSC will enter; this is the date plan is formally approved by LSC.
Contact Person: Individuals LSC should contact with questions, etc., about the plan. (Not grantee executive director unless they helped develop plan.)
Email address(s) & Phone number(s): for contact person(s)
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Evaluation Plan Contents:Substantive Elements
Goal Statement
Objectives
Strategies and activities implemented to achieve each objective
Evaluation methodologies/data sets to assess & document progress toward each objective
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Evaluation Plan Contents:Goals and Objectives
Goals and objectives both articulate what project managers hope to achieve, but …
Goals specify project’s broad and long term intended results for (or impact on) a specified target population.
vs.
Objectives more specific, concrete, short-term and measurable – identify the project “deliverables” and provide measures to assess a project’s achievements.
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Evaluation Plan:Differences between Goals & Objectives
Goals Objectives
Broad Narrow and Specific
Long-term Short-term
Abstract Concrete
General intentions Precise
Difficult to Quantify Measurable
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Evaluation Plan Contents:Goals
TIG evaluation plan should contain a single goal statement.
Goal statement identifies the technolog(ies) or technology system(s) that the grantee proposes to develop
Identifies in broad terms how the system(s) will increase the quality/quantity of client services and/or enhance the grantee’s operational effectiveness/efficiency.
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Evaluation Plan Contents:Objectives
Plan will have multiple objectives.
Objectives Specify the extent to which and ways the project
technology(ies) or technology system(s) will enhance client services and/or program operations.
Provide the measurable criteria project managers will use to assess and document a project’s accomplishments.
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Evaluation Plan Contents:Strategies and Activities
Evaluation Plan must identify the one or more major strategies and activities that will be undertaken to achieve each of the project objectives.
Typically, multiple strategies and activities for each objective. Activities flow logically from and be directly related to the
objectives. Some strategies or activities can correspond to more than
one objective. If so, place these in field(s) for each of the objectives to which they correspond.
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Evaluation Plan Contents:Evaluation Methodologies and Data
Plan should identify the evaluation method(s) and specific data set(s) used to assess and document the project’s progress in achieving each objective (or significant activities/strategies).
Three broad types of evaluation data: Administrative Surveys Interviews and other qualitative data
The most effective evaluations will use a combination of these data types.
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Evaluation Methodologies and Data Sets:Administrative Data – Benefits
Critical quantitative or qualitative data regarding program operations
Easy and inexpensive to obtain – generated and compiled as part of routine program operations
Readily available from a variety of sources.
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Evaluation Methodologies and Data Sets:Administrative Data – Examples
Case management or intake system data re: number, demographic characteristics, residence of clients served
Data re: outreach activities conducted, number and types of training provided, number of persons trained.
Information from partners’ or other data bases 1. Law Help Interactive data re: use of HotDocs automated forms 2. WebTrends or similar data re: document downloads 3. Court information from courts re: number of pro se filings
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Evaluation Methodologies and Data Sets:Surveys
Relatively quick and easy way to collect uniform data Can be tailored to different groups, e.g., clients,
advocates, other program staff Low demands on respondents – brief, focused
question formats Provide quantitative data easy to compile and analyze On-line survey tools (e.g., Poverty Law Survey Tool,
SurveyMonkey) for survey design, administration and data compilation and analysis
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Evaluation Methodologies and Data Sets:Interviews and other Qualitative Data
Data from in-depth interviews complement data from other data sources
Provide more in-depth and specific information than surveys
Direct observation also valuable. Example: Observing clients’ attempts to find information on a
website reveals ways to improve a website’s usability.
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Use of the Automated Form
Link to the form from the TIG website:
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Saving and Editing the Form
After You Complete the form save as answer file
Can return to edit, add information, etc.
Submit completed form to LSC