1 institutional repositories ubc and europe. institutional repositories Репозитарій...
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Institutional RepositoriesРепозитарій університету: досвід створення і використанняЛеа Стар (Lea Starr), заступник директора, бібліотека Університету Британської Колумбії, член Асоціації університетських бібліотек – Публічний сервіс (University of British Columbia, Associate University Librarian - Public Services, Vancouver, Canada)
ДЕРЖАВНА АКАДЕМІЯ КЕРІВНИХ КАДРІВ КУЛЬТУРИ і МИСТЕЦТВНАЦІОНАЛЬНА ПАРЛАМЕНТСЬКА БІБЛІОТЕКА УКРАЇНИ Шоста міжнародна науково-практична конференція„Документознавство. Бібліотекознавство. Інформаційна діяльність:Проблеми науки, освіти та практики”19-21 травня 2009 р., м. Київ, Україна Науково-практичний семінар"Організація і технологія формування електронної бібліотеки"
Institutional Repositories
State Academy of Culture and the Arts; National Parliamentary Library of the UKRAINE
Sixth International Scientific Conference"Documentation. Library. Information activities: Problems of education, research and practice "May 19-21, 2009, Kyiv, Ukraine
Workshop "Organization and technology of the electronic library"
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Lea StarrUniversity of British Columbia, Associate University Librarian - Public Services, Vancouver, Canada
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Who am I and why IR Associate University Librarian – Public
Services Project sponsor for IR pilot project Interest in preservation of research data Liaison Librarians in my area need to
develop relationship with faculty Need to develop understanding to
advocate with Vice-Provost and Provost
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Purpose of Study Leave
Two Projects Collaborative shared print repository Institutional Repositories in Europe
What makes researchers deposit Networks – work and benefits Data Preservation Organizational structure
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IR’s in Canada Currently 48 Research Universities -26, 5 in planning
stages CISTI still planning but currently a reorg;
maybe a site for PubMed Central Canada Oldest University of Toronto
https://tspace.library.utoronto.ca/ 16,700 items
Networking informal unlike EU, UK or Australia
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Canadian Mandates Canadian Institutes of Health Research,
(CIHR) Largest funder of research Mandate for deposit/open access within 6
months but will permit up to 12 month embargo Recommended site is PubMed Central or PubMed
Central Canada Not currently strictly enforcing Interested in deposit of data as well as published
articles
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Mandates Continued Canadian Cancer Society Research Institute
Effective July 2009 6 Months after publication make work publicly available Will provide funding in research grants for publishers
requiring for OA Canadian Breast Cancer Research Alliance
(CBRCA) Provide a copy of final manuscript for posting in CBRCA
Open Access Archive Ontario Institute for Cancer Research (OICR)
6 months after publication make publicly available on author’s website, through OA journal or in OICR
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Mandates Continued Fonds de la recherché en sante Quebec
Authors to make available within 6 months on an OA website
Genome Canada RECOMMENDS Be made freely accessible in central or
institutional repository within 6 months Publish in OA journal or deposit in PubMed Central Data to be shared and released no later than
publication date of main findings
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Mandates Continued National Science and Engineering Research Council
(NSERC) -interested in following lead of CIHR – working on OA policy
to come out in 2009 Social Sciences and Humanities Research Council
(SSHRC) -OA principle 2005 -interested but concerned about effects on small
humanities/social sciences publishers likely to participate if funding can be made available to
assist publishers in developing new business models several projects to model potential Aid to Scholarly Journals Program provides funding for OA
articles in journals, conditions around distribution and publication pattern
SYNERGIES – electronic publication infrastructure for SSH journals
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University of British Columbia Institutional Repository
cIRcle https://circle.ubc.ca/ Two year pilot project ended April 1 , 2009 Pilot overview
Project charter Project team who oversaw the project work 1 librarian FTE seconded from Arts and
Humanities .25 FTE systems support Volunteers – over 40 from library staff DSpace
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cIRcle Volunteer teams Developed Website Policies Communications and Marketing Met with interested groups external
to library Raised staff awareness Determined record structure and
worked on metadata issues
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cIRcle Pilot Outcomes to Date No mandate at Provost level - but
interest Funding from President’s Office to
support digital libraries work including IR Staffing now 1 librarian, 1 support
staff, .5fte systems DSpace now 1.5 with specific functionally
provided by @mire Preservation backup at separate location
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cIRcle Pilot Outcomes -2 7436 documents Relationship with Office of Research Services
and UBC Press Organized by communities Faculty of Education wants all material included
BUT need to solve some issues RSS feeds to own web pages Bulk uploads User statistics Removal of materials Embargo periods
Development of Policies
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cIRcle Material Types Research papers (pre- or post-prints, or published
versions) Conference and workshop papers Current theses and dissertations Outstanding student projects; eg Forestry, Community
and Regional Planning, Sociology etc Unpublished reports and working papers Books, chapters and sections Datasets Learning Objects Multimedia and audio-visual materials, including podcasts Software Special materials: University administrative documents
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cIRcle Specific Projects
Office of Research Services Considering how to capture and store
data results as per funding agency mandates
Considering link to CV database UBC Press
Online supplements to published books Focus on research of Vancouver 2010
Olympics –hiring 1 fte librarian
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cIRcle eThesis Started before cIRcle pilot Requested by Faculty of Graduate Studies After 1 year pilot, submission is voluntary Paper submissions are digitized Currently back digitizing all UBC thesis to start
of University ( at 2005) Copyright issues Benefit to students – work readily accessible,
more likely to cited, book publishing offers Harvested by National Library and Archives
Canada – part of Canadian eThesis collection OAI-PMH compatible
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UBC Other Digital Collections
Content DM Digitized materials – unique or
rare, of interest due to local history, geography, and politics.
Materials digitized as funding made available often through grants
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Pilot Success
Interest of Office of Research Services, UBC Press
High rate of voluntary deposit of thesis in electronic format
Increased interest by UBC scholars Significant interest by UBC Library
staff Interest by UBC students
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Pilot Challenges
Not enough staff for systems support
Low deposit rate for published work Lack of services for scholars Lack of collaboration/networks in
Canada Long term management of deposit
licenses
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Study Leave Visits Attended Bielefeld Conference – February
2009 Georg-August Gottingen University Bielefeld University Humboldt University Gent University JISC Conference in Edinburgh and
interviewed 4 people SHERPA – Nottingham SURF and Utrecht University ICM – WARSAW University
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What I learned
Senior government interest if not always funding
EU support of Driver, Europeana Ukrainian legislation Value to eScience
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Networks Collaboration on projects that will benefit everyone –
enhanced deposits Mentoring – Belgium - repository manager group Support for small institutions that can’t yet support
own IR – The DEPOT (UK) Working together on advocacy - SURF creation of
materials for use by institutions Basis for interdisciplinary research Combined database to provide opportunity for
effective text mining for areas of new research – BASE, inTUTE
http://www.intute.ac.uk/irs/ Development of common standards - DINI May be source of funding for start up or projects
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Working with Scholars Advocacy to gain interest is key Repository services desired Need to perceive benefit to self
Increased visibility of research worldwide – citations and viewing
Cream of Science – recognition Download and update own website Save time in research and evaluations assessment processes Part of larger university work tracking research output
Won’t participate if adds to workload; strive for ease of deposit to minimize workload on library
Desire some autonomy Need to be able to have embargoes to comply with
publisher requests
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Working with Scholars 2 Lack knowledge of author rights and opportunities for self or
institutional archiving Don’t know how to work with publishers
ROMEO Don’t know how to create Creative Commons license or use
addendums such as SPARC May lack knowledge of funder mandates
JULIET IR must be perceived to be reliable, trusted
Researchers want their work to be in a repository that has longevity
Other materials in repository must be of quality Mandates important but need to be enforced
Not as useful as gaining interest of researchers Interest of senior university administrators important Increase profile of university Important to celebrate achievements with depositors
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Data Publicly funded so should be freely available Lots of challenges Common format for data not possible but are
there synergies within disciplines Should data repositories be institution specific or
subject focused Can the long term preservation of the data be
ensured Will some data need to be protected due to
privacy of information, eg health data Will data manipulation software programs also
need to be preserved and migrated
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Data 2 How will metadata and keywords be
provided Pilots need to be run Work in collaboration with research
community Data will grow exponentially Data in many formats Need to have persistent identifiers Enhanced documents
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Organization No one model Staffing usually 1- 3 people unless special
funding for projects at network offices. Trying to integrate work into regular work
of library staff, promotion as well as metadata work
Most recognize that not yet at full capacity for ingestion.
Much of the work is still around advocacy
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Other desire for emphasis of published research but most repositories
contain other materials yearly intake rate low – less than 50% most repositories have a higher proportion of metadata only vs
fulltext repositories in Europe have chosen a focus to assist with recruiting
materials, eg Cream of Science, Bibliography of research output aligned with fulltext deposit, changes to copyright law in Germany, architecture engineering project in Ghent.
Need to develop tools of interest to researchers Research assessment process could be driver The broader the knowledge of library staff – the more effective the
advocacy Departmental interest in local repositories can contribute to raising
awareness on campus two streams –
develop tools and infrastructure that will support the vision of eScience Work collaboratively on advocacy and education