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Department of Energy Excess Screening and Disposition

Tracking

Phil Dalby, PE, LEED AP Office of Engineering and Construction Management

Facilities and Infrastructure TeamFIMS Conference

3 June 2009

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Agenda

• DOE Excess process• Screen with GSA and HUD• Disposal• Archive in FIMS• DOE Bank• OECM Excess Elimination Report• Partial Demolition

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DOE Portfolio Characteristics

• Over 50 Sites

• Many sites hosts multiple programs

• Excess facilities generally embedded in a complex

• Security Issues at almost all sites– Limits opportunity for commercial reuse

• Contamination issues– Long and complex decontamination & demolition times

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Life Cycle Facilities Management

Where are we??

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Excess Elimination Drivers

• Annual Maintenance $50M for non-operating facilities• One for one offset for new construction and

replacement facilities• Economic development transfers• Mission requirements• Environmental stewardship

Please archive as soon as you know an asset has been

dispositioned!

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DOE Excess Process

• Site determines asset is excess to site mission• Certified Real Estate Specialist concurs• Asset(s) are screened by program• Asset(s) are screened by DOE• If no interest expressed

– Declared excess to DOE

– FIMS Excess indicator set to “YES”

– Populate estimated disposition year

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DOE Screening Process

• Complete a Request for Disposition Form• Send to phil.dalby@hq.doe.gov• Asset Screened for seven days• Email reply in seven days

– Stating the asset is excess to DOE

– Populate the “Estimated Disposition Year

• If you don’t hear from me in seven days contact Phil Dalby

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• Screened through GSA and HUD– See your local or HQ Real Estate Specialist!

• Excess Asset(s) are disposed• Asset(s) archived in FIMS

– Ensure correct status

– Ensure correct status date • These used for space banking

• Archive NLT 10 Nov each year!!!

DOE Excess Process Con’t

Don’t get tangled up in red tape

contact your Reality specialist!

DOE Bank

• Bank queried from FIMS

• Included Buildings, real property trailers and OSFs–OSFs must be measured in SF

EM UC/Davis Nrg Rel Health 2005 4451 Sale, Negotiated 5,200EM UC/Davis Nrg Rel Health 2005 4452 Sale, Negotiated 4,955EM UC/Davis Nrg Rel Health 2005 4477 Sale, Negotiated 13,860EM UC/Davis Nrg Rel Health 2005 4479 Sale, Negotiated 3,964EM UC/Davis Nrg Rel Health 2005 4521 Sale, Negotiated 3,200

79,891-79,891 0

EM Waste Isolation Pilot Plant 2002 C012859 Federal Transfer 720EM Waste Isolation Pilot Plant 2003 C011534 Sale, Negotiated 2,100

2,820-6,920 -4,100

EM Y-12 Site Office 2002 9720-40 Demolished 1,300EM Y-12 Site Office 2002 9983-58 Sale, Negotiated 2,160EM Y-12 Site Office 2003 9825 Demolished 416

3,876 3,876 3,848,143

FY 2003 Waiver from EM UC/Davis to SC LBNL 79,891 SF

EM WIPP Site SummaryOffsets FY 2003 to FY 2007

EM Y-12 Site Summary

EM UC/Davis Nrg Rel Health Site Summary

PRGM Site Name Year Property ID Status GSF Site TotalWaivers/ Offsets

Site Balance

Program Balance

15 square feet could save you…

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Waivers

Waivers Administered by OECM

FY Waived From Waived To GSF

2003 East Tennessee Technology Park - EM Thomas Jefferson National Accelerator Facility - SC 65,000

2003Laboratory for Energy Related Health Research, Davis, California - EM Lawrence Berkeley National Laboratory - SC 79,891

2004 Argonne National Laboratory - SC Stanford Linear Accelerator Center - SC 93,056

2005 Nevada Test Site - NNSA Sandia National Laboratory - NNSA 200,000

2006 Oak Ridge Institute for Science and Education - SC Thomas Jefferson National Accelerator Facility - SC 59,800

2006 Richland Operations Office - EM National Renewable Energy Laboratory - EERE 71,500

2006 Savannah River Site - EMNational Energy Technology Laboratory, Pittsburgh, PA -FE 50,000

2007 East Tennessee Technology Park - EM Brookhaven National Laboratory - SC 301,433

2007Massachusetts Institute of Technology Accelerator Center - EM Brookhaven National Laboratory - SC 156,790

2008 Savannah River Site - EMNational Energy Technology Laboratory, Morgantown, WV - FE 40,000

2008 California Institute of Technology - SC Stanford Linear Accelerator Center - SC 55,396

2009 Savannah River Site - EM National Renewable Energy Laboratory - EERE 11,300

2009 Eastern Tennessee Technology Park (ETTP)- EM National Renewable Energy Laboratory - EERE 220,000

1,404,166

FY Transferred From Transferred To GSF

2006 Richland Operations Office (EM)Pacific Northwest National Lab (PNNL)Pacific Northwest Site Office (PNSO) 379,000

Banking Waivers

Total Waivers

Banking Transferrs

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OECM Excess Elimination Report

• Conference Report 107-258 required yearly report to Congress

• Submitted report FY 2003 to FY 2007

• FY 2007 Report Last Report– Unless otherwise directed FY 2007 last stand alone report

– Fulfilled the intent of Conference Report 107-258

– Established program to offset new construction with disposition on a one-for-one square foot basis

– Disposed of 7 million more square feet then it has constructed since FY 2003

– Waiver process will be administered by OECM

• FY 2008 Issued First OECM Excess Elimination Report

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FY 2008 Report on DOE’s Disposition of Excess Real Property

Status of Banked Square Feet for Future One-for-One Offsets

Office of Engineering and Construction ManagementMarch 2009

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Timeline For FY 2009 Excess Elimination Report

• 30 September to 14 November 2009 – Sites archive all real property assets that were disposed of in FY 09. – Assets must be archived by 10 November 2009.– Note: No assets will be banked if they are not archived in the

Facility Information Management System (FIMS) database.   

~14 November 2009 • FIMS snapshot is taken of archived real property assets

disposed of during FY 2009.• 10 December 2009 • Program Offices sent FY 2002 to FY 2009 Bank information• 18 December 2009 • Program Offices to review, provide comments and concur (via

email) with their portion of the Bank.

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• 05 January 2010

• Draft Excess Elimination Report distributed to Program Offices.

• 14 January 2010

• Program Offices provide concurrence or comments on Draft Excess Elimination Report.

20 January 2010

• FY 2008 Excess Elimination Report issued to Program Offices and posted on FIMS and OECM’s website.

Timeline For FY 2009 Excess Elimination Report Con’t

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Partial Demolition

• Definition - A partial disposition/demolition with respect to FIMS is when a portion of a real property asset is demolished or disposed of and a new FIMS record is generated and archived to capture the portion of the real property asset that has been demolished or disposed of

• Policy - It is OECM’s policy to allow new FIMS records to document partial dispositions/demolitions when the remainder of the real property asset will remain for five or more years

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Example 1

• Building being demolished over several years• One wing is being demolished each year• It would not be appropriate to generate a new FIMS

record each year and archive it to take credit for the square footage demolished in that year

• The correct procedure would be to wait until the entire building is demolished and archive the entire FIMS record

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Example 2

• A building has three wings• Wing 1 is demolished• There are no plans on disposing of the other two

wings• It would be appropriate to develop a new FIMS

record for the demolished wing and archive the record

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Example 3

• 100 acres of a 500 acre land parcel is being disposed of

• There are no plans to dispose of the remaining 400 acres

• It would be appropriate to develop a new FIMS record for the acreage that is being disposed of and archive the new record

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Questions?

Phil Dalby PE, LEED APDepartment of EnergyOffice of Engineering and Construction Management (OECM) - MA-50Phone: (202) 586-4548Cell: (202) 615-3405Fax: (202) 586-3695phil.dalby@hq.doe.gov http://management.energy.gov/oecm.htm