1Denver Public Schools

Student Based Budgeting(a.k.a. SBB)

November 10, 2010

Agenda

2Denver Public Schools

When and why did DPS move to SBB?

What is the SBB Basic Methodology?

What flexibility do schools have?

What are the SBB Allocations?

What is the budget cycle?

SBB was implemented for Fiscal Year 2007-2008 District goals for the implementation:

Provide transparency to dollars allocated to schools Demonstrate that dollars follow the students Ability to explain why total budget dollars differ between years for

an individual school or how dollars differ between schools Enhance the flexibility of resource utilization by schools

When and Why did DPS move to SBB?

3Denver Public Schools

School Levels

# of Students

$ per Student

Program $

First, Identify the school

level (ES, K-8, MS, 6-12,

HS)

Second, project the

school total, free lunch,

MM and ELL enrollment

Third, calculate the $ per pupil for base, FRL,

MM, Title I, Mill Levy and

Student Services

Fourth, define school program $ for

Early Ed, ELL and Table X

*Examples of Central Budgets: Food Services, Center Programs, MS/HS Athletics, Transportation, Technology

SBB Basic Methodology

4Denver Public Schools

Central budgets in support of schools*

General Fund

Mill Levy

Early Education

State Grants (ELPA)

Federal Grants (Title

I, II, III)

Which funds are allocated to

the schools in SBB?

Budget and staff based on individual needs of the school

Flexibility in classroom staffing ratios

Easier to convert resources to different uses when the budget plan changes

Increased ability to fund staff development

Use of funds has become more discretionary in nature (instructional vs. admin, ML Facilitators etc.)

What Flexibility Do Schools Have?

5Denver Public Schools

SBB Funding Schedule FY10-11

6Denver Public Schools

Allocation Student Enrollment Projections (that drive the allocation)

ES K8 MS 6-12 HSK-12

(K=.5)K-12

(K=1.0)

ECE-12 (ECE=1.0;

K=1.0)

Free Lunch (1-12)

Prior YR FR

Lunch K-12 (K=.5) Other

SBB - BASE** x Per Pupil 3,335$ 3,335$ 3,335$ 3,335$ 3,335$ xMild Moderate - FRL** Per Pupil 334$ 334$ 334$ 334$ 334$ xMild Moderate - Non FRL** Per Pupil 223$ 223$ 223$ 223$ 223$ xGuest Teacher Allocation x Per Pupil 52$ 52$ 52$ 52$ 52$ xInstructional Supplies x Per Pupil 193$ 193$ 193$ 193$ 193$ xSpecialized (student) Service Days - Free Lunch** t x Per Pupil 55$ 55$ 56$ 57$ 52$ x

Specialized (student) Service Days - All Students** t x Per Pupil 115$ 115$ 117$ 119$ 106$ x

Specialized (student) Service Days - Center Program Students** t x Per Pupil 13$ 13$ 14$ 14$ 11$ x

Free Lunch Supp Funds (At-Risk)** x Per Pupil 268$ 268$ 303$ 303$ 303$ x1998 ML Technology Per Pupil 22$ 22$ 22$ 22$ 22$ x1998 ML Library Books Per Pupil 6$ 6$ 6$ 6$ 6$ x2003 ML Textbooks* Per Pupil 10$ 10$ 10$ 10$ 10$ x2003 ML Arts and Music Supplies Per Pupil 7$ 7$ NA NA NA xTitle I - (eligible schools) Per Pupil 408$ 408$ 408$ 408$ 408$ xTitle I High Poverty - (eligible schools) Per Pupil 500$ 500$ 500$ 500$ 500$ xTitle I - ARRA - (eligible schools) Per Pupil 140$ 140$ 140$ 140$ 140$ xStudent Literacy Development tt Per Pupil 107$ 107$ 107$ 107$ 107$ xEarly Childhood Education x Program NA NA NA xKinder x Program NA NA NA xEnglish Language Learners x Program Based on identified student resource requirements xTargeted Interventions Program These allocations are school and program specific xExtra Allocations (Table X) Program These allocations are school and program specific x2003 ML Arts and Music Teachers Both From .5 - 2.0 FTEs NA NA NA xSmall School Subsidy Program These allocations are school and program specific xGifted and Talented** Program .25 FTE for each school (excludes HS) NA x

* Additional funds available through centrally managed textbooks funds** These amounts include the offset adjustment made due to "special" allocations (Table X, small school subsidy,etc.)t Budget Guidance Manual Minimum allocation is added to the SBB Base - Allocations above the minumum are added to Free Lunch Supplemental Funds

tt Student Literacy Development (formerly facilitators) funded from the 1998 Mill Levy and Title II

Allocations adjusted in Fall based on actual

enrollment

Per Pupil or

Program Based

x

Based on available resources or tuition

SBB Allocation Descriptions

Base – use of these funds is discretionary and supports all students Mild/Moderate – to support the school’s mild moderate population Specialized (student) Service Days – to provide nurse and mental health

(psychologist and social worker) support for all students Free Lunch Supplemental Funds (at-risk) – to support the school’s at-

risk population Title I – supplemental funds to address “additional” needs at schools with

high Free and Reduced Lunch population English Language Learners – to support the students of English

Language Acquisition Targeted Interventions – to support all students in schools identified as

“Accredited on Probation” in the School Performance Framework Extra Allocations (Table X) – Staff resources to support schools with

specialized programs – IB, Montessori and Arts Gifted and Talented – to support the students identified as gifted and

talented

7Denver Public Schools

The Budget Cycle

8Denver Public Schools

School BeginsFall Adjustments

Budget Review / Development Prep

Financial State of the District

Enrollment Projections for Next

School Year

Board RetreatIdentify Cuts (if necessary)

• Finalize and Communicate SBB

AllocationsBudget forms sent

to Principals

Budget Development 1 on 1 with Principal,

Financial Partner and HR Partner

Collaborative School Committee

Review and Approve

Teacher StaffingPost Vacant Positions

Final Budget Forms submitted to Budget

Office

Approve District Budget

Board Action

School Action

September

December

January

February

March

May - June