Guidelines for HRMS Project

1. Connect to departmental website www.apcce.gov.in Click the link Human Resource Management System – Login form.

You will get the following webpage.

2. Click on “ College Admin Registration” button on the above webform. You will get the following web page.

3. Select button “ College Staff” on the above form. Also on the above form, then select your district, zone, college category,

college name by choosing the dropdown list. In the “ Enter Code” box, Enter your college code. ( College code was sent

you through your regular email). After entering all the information click on “Submit” button. You will get the following

web page.

4. Please note the number generated in the “User ID” box. That number is now your User-ID. In the “password” box,

choose a password by entering your choice of the text. In the “Confirm Password” box, enter the same text what you

have entered in the “Password” box. Then click on “Submit” button. You will get the following webpage. (Please

remember, your User-ID, Password. Using these User-ID, Password, you are able to login into HRMS package. Above

webpage is the example where you are able to see userid of GDC(M), Adilabad.)

5. Before entering the employee (staff) details, you have to generate employee code. For this, click on “ Staff Registering”

link. (See above webpage and locate “Staff Registering” link). You will get the following webpage.

6. In the above webform, enter employee name in the speicified box and select his/her designation from the “Choose

Designation” dropdownlist. Also select “College Category” box using dropdownlist. After entering them, click on

“Submit” button. Immediately on the same form, you are able to see name of the employee, generated employee code

(Staff code) and designation.

For example: If following information is entered,

you will observe the following.

Here Mahidhara is employee name, his employee code is APCCE201410002 and his designation is Lecturer. Remembrance

of Employee Code is necessary to enter his/her particulars in the four staff details forms. Likewise you are able to generate

all the staff members of the college. (Teaching and Non-Teaching Staff).

7. After registration of the all the employees are completed click on “Home” link, you will get the following webform once

again.

8. Now you are ready to enter the details of Staff and College in HRMS package. Place mouse pointer on “Staff Details”, you

will observe the following webform where you are able to see four links.

9. Click on first link “ Staff Personal Details” you will get the following webform where you have to enter employee “Staff

Code” in the alloted box for whom you wish to enter particulars. ( For example you want to enter Mahidhara particulars, you

have to enter his staff code APCCE201410002) and Click on “Submit” button.

10. The following webform “Staff Personal Details” is displayed. You have to enter all the particulars and Click “Submit”

button.

11. After clicking “Submit” button on above webform, immediately the second form “ Staff Offcial Details” is displayed. Enter

all the particulars in it and click on “Submit” button.

12. After clicking the “Submit” button on the above webform, immediately control transferred to third webform “ Staff

Academic Details”. Fill all the particulars in it and Click on “Submit” button.

13. After submitting the information on third form, control immediately transfer to fourth web form “ Staff Service Details”.

Fill all the particulars in it and Click on “Submit” button. You will able to see “ Record submitted successfully” message.

That means one particular employee details have been submitted. Adopt the same procedure to other employees.

Note:

For any reason, if you have logged out after filling and submitting the first form, it is also possible to enter second form

“ Staff Official Details”, third form “ Staff Academic Details” and fourth form “ Staff Service Details” at later stage. For

this, you have logged in into your collge account by entering userid, password and selecting “College admin” and then by

clicking “Login” button. Move the mouse pointer on “ Staff Details” and Click on required link. See the following webform.

Dear Principals,

Please supply hardcopies of the following four forms to all the staff members (both teaching and non-teaching staff) in the

college and ask them to fill and submit the forms to you. Please verify the particulars filled by concerned staff with their

respective Service Registers. If you satfisfied with the information provided by the respective staff, then upload the

information in the HRMS package. The Department in turn submit the same to the Government. Keep one hardcopy with

you for future correspondence.

For any technical support please contact

G. D. Rajender, Academic Officer ------99594 42033

T. Naveen Chandar Raju, Academic Officer -----90004 97394

STAFF DETAILS FORMS

Staff Personal Details

Details Family Details

Name(in capital only )

First Name Middle

Name Surname)

Marital Status Married/Unmarried/Divorcee/

Window/Widower

Gender Male/Female Spouse Name

Date of Birth

(DD/MM/YYYY)

Whether Spouse

Employed

Yes/No

Father Name Organization type

where Spouse is

working

Central/State/Private

Mother Name Organization

Name where

Spouse is working

Mother Tongue Telugu/Urdu/Tamil/

Kannada/Malayalam/

Marathi/Hindi/Oriya/

Others

Designation

Native Place (as per the

study Certificate)

No. of Children

E-Mail ID Religion Details

Phone Number Religion Hindu/Muslim/Christian/Jain/

Sikh/Buddhist/Others

Aadhar Card

Number

Social Status OC/BC-A/ BC-B/ BC-C/ BC-

D/ BC-E/SC/ST

Communication Details

PAN Card No. Present Address

Family Planning Details Permanent

Address

Whether any Incentives

receiving or not

Yes/No

Family Planning

Operation

Yes/No

Date of F P O

eg: MM/DD/YYYY

Disability Details

If Person with Disability Yes/No

Type of Disability Blind/Orthopaedic /

Deaf/Dumb/Deaf/

Dumb

% of Disability -

Edit Submit Reset

Signature of the Lecturer Signature of the Principal

Staff Official Details

Appointment Details Additional Qualification Details

Staff Type (Teaching/Non

teaching)

Qualified in NET/SLET

NET/SLET

Teaching

Regular SLET/SET

Contract UGC-NET/JRF

Guest Lecturer CSIR-NET

Part time

Lecturer None

Jkc Mentor

PTLs (Court

Orders)

Jl Promotee

Non Teaching

Regular

Contract

On court Orders

Outsourcing

Employee ID (as per

PAO/STO records)

Academic Qualification

PG

UG Computer Knowledge Yes/No

INTER/10+2 Additional Qualification M. Phil/Ph. D

Diploma

Date of Acquiring M. Phil

(MM/DD/YYYY)

SSC

BELOW 10th

class

% of Marks in Academic

Qualification

Mode of Appointment

Direct Recruitee

/ Promotee/

Compassionate

Date of Acquiring of Ph.

D

(MM/DD/YYYY)

Date of Initial Appointment

(MM/DD/YYYY)

Date of Regularization

(MM/DD/YYY)

Date of Joining as Junior

Lecturer Subjects Handled

Lecturer in

Economics/pub. Admin/

Phisiology/English/geography/

political Science/ Computer

Science/physics/computer

application/bio-

tech/electronics/statistics

horticulture/aqua

culture/chemistry

Date of joining as Lecturer

Mention the additional

subjects taught

Present Designation

Date of Working in the

Present Place

Teaching Medium(s)

Present Pay scale UGC/STATE Zone Details

A.P.G.L.I No Originally Allocated Zone I/II/III/IV/V/VI/CC

G.P.F No/C.P.F.No.

Present Zone

Date of Promotion as

Principal (MM/DD/YYYY)

Date of Working in the

Present Zone

Date of

Retirement(MM/DD/YYYY) Any Zonal Transfer Yes/No

Type of Transfer Mutual/Public Interest/610

Worked NCC Officer Yes/No

Worked NSS-PO Yes/No

Office Bearer Details Allegation Details

Officer Bearer Yes/No Any Allegation Yes/No

Level(State/District)

Type of Allegation

Period From

(DD/MM/YYYY)

Present Status

Period To (DD/MM/YYYY)

Nature of Punishment(if

any)

Punishment

dropped/punishment

imposed/to be decided

Association

Designation

Signature of the Lecturer Signature of the Principal

STAFF ACADEMIC DETAILS

Academic Programmes JKC/ELF Programme Details

Academic Programmes Yes/No Worked in JKC Monitoring cell Yes/No

No. of Refresher Courses

Attended

Designation in Monitoring Cell CIO

Chief Coordinator

JKC Mentor

No of Orientation Courses

Attended

Presently working in JKC

Monitoring Cell

Yes/No

Date of last Course (OC/RC)

attended (MM/DD/YYYY)

Date of joining in JKCMC Ex:

MM/DD/YYYY

No. of Training Programmes

attended (other than OC/RC)

Worked as JKC Coordinator at

College level

Yes/No

No. of Books Published Period of Working From -To

(MM/DD/YYYY-

MM/DD/YYYY)

No. Research Papers Published Presently working as JKC

Coordinator at college level

Yes/No

No of Awards Received at

State/ National/International

Level

Date of assuming charge as JKC

coordinator at college level:

(MM/DD/YYYY)

Mention the Awards

No. of General articles

published

Worked as JKC Mentor Yes/No

FDP/FIP Details Period of Working From-To:

(MM/DD/YYYY-

MM/DD/YYYY)

FIP Program Yes/No Whether trained by Infosys Project

Genesis Programme

Yes/No

Purpose Mention the year of IPG Training

From Which College Trained in Communication Skills

Analytical Skills

To Which University Whether trained in F & A(Infosys) Yes/No

FIP Started Date

(DD/MM/YYYY)

Whether trained in Smart

talk(Infosys)

Yes/No

FIP Ended Date

(DD/MM/YYYY)

Whether trained in ICICI Yes/No

Awarded M. Phil /Ph. D Whether trained by ELF from US

State Department

Yes/No

Date of Acquiring degree Date Elf Trainer

(MM/DD/YYYY-

MM/DD/YYYY)

Whether ELF Master Training Yes/No

Mention date Elf MasterTrainer

from to(MM/DD/YYYY-

MM/DD/YYYY)

MANA TV Program Details Whether trained by Cambridge

ESOL for BULATS Certification

Yes/No

No of Scripts Written Mention the Date of Cambridge

ESOL Training (MM/DD/YYYY-

MM/DD/YYYY)

No. of Presentations Recorded Whether trained in JKC Language

Lab Software

Yes/No

No. of Live Telecast Lessons

Presented

Mention the date of JKC LL

Software Training

(MM/DD/YYYY-

MM/DD/YYYY)

HVPE Program Details

No. of Training

Programs/Workshops/Seminars/C

onference attended in connection

with JKC

Research Project Undertaken

Whether trained in HPVE/VEC

as Master Training

Yes/No Projects Yes/No

No of Research Projects(if any)

Other Programmes Project Codes(If any)

Academic Advisor Yes/No Project Type Major/Minor

NACC Resource Person Yes/No Project Title(s)

NACC/ IQAC Coordinator of

the College.

Yes/No Projects Duration(in months)

Worked as Academic Officer in

O/o CCE

Yes/No Funding Agency

Period of worked from Amount Funded

To Year of Project sanctioned

Presently working as Academic

Officer in O/o CCE

Yes/No

Date of Joining as Academic

Office O/o CCE

Edit Submit Reset

Signature of the Lecturer Signature of the Principal

STAFF SERVICE DETAILS

Departmental Test Details LTC Details

Departmental Test

written /passed

Yes/No Home Town

Availed

Yes/No

Test Name LTC Availed Yes/No

Date of Examination

(MM/DD/YYYY)

Abroad Visit Details

Register No. Whether NOC

Obtained

Yes/No

Cadre No. of Visits to

Abroad

Remarks Last Visit

(MM/DD/YYYY)

Leave Details Loan Details

Earned Leave Available Used Balance Loan Available

from Govt.

Yes/No

Commuted Leave Available Used Balance

Half Pay Leave Available Used Balance

EOL Extraordinary

leaves only

available dates

From

To

EDIT RESET SUBMIT

The information provided is correct and as per as Service Records.

Signature of the Principal Signature of the incumbent