1 21st review meeting of finance controllers at gauhati (assam) team (3) - field visit report –...

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21st Review Meeting of Finance Controllers at Gauhati (Assam)

Team (3) - Field Visit Report – Dated 28th April’2009

Team – 3Date of Field Visit : 28th April 2009

27th – 28th April 2009

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Team Represented by :

1.Bihar - U.K. Verma, (Team Leader)2.Arunachal Pradesh - P Jayaraman3.Gujrat - A.D. Patel4.Uttarakhand - Ganga Prasad 5. Dadar & Nagar Haweli - M.L. Goel6. Delhi - M. S. Bansal &

- D.R. Munjal7. Tripura - B.B. Majumdar

8. TSG, Ed.CIL, New Delhi - Mr. N.P. Chauhan - Mr. Raghuveer Singh

Assistance & Support - Mr. Saurabh Borah

Accounts Officer

SSA, Assam

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Sincere Acknowledgement to :

Mr. D.K. Gautam, Dy. Secretary, MHRD;Mr. Birkhe Ram, Chief Consultant, TSG,Ed.Cil, New Delhi;Mr. K. Gopalan, Sr. Consultant,TSG, Ed.CIL , New Delhi; Mr. Ved Prakash, Sr. Consultant, TSG, Ed.CIL , New Delhi;Mr. N.P. Chauhan, Consultant, TSG, Ed.CIL , New Delhi;

Mr. Avinash Joshi,IAS, SPD, SSA, AssamMr. Bhavesh Dekka , Finance Controller, SSA, Assam;Mr. S.N. Chaudhary, Sr. Administrative Officer, SSA, AssamMr. Saurabh Borah, Accounts Officer, SSA, Assam &All other Functionaries of Assam SSA Mission

Who planned, arranged and facilitated the field visit

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Places Visited by the Team:

1. Residential Bridge Cource

(RBC) Chenga, Barpeta

2. Musalmanpar Para Middle

School, Barpeta

3. Bohari Boys M.V. School,

Chenga, Barpeta

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1. Residential Bridge Course (RBC) Chenga, Barpeta

Positive findings :Adequate infra-structural facilities - building,

compound wall,Drinking water facilities; Toilets available.Running in DIET BuildingBoys appeared to have been motivated to achieve required learning level within specified time frame, Presently 175 Boys enrolled Boys expressed satisfaction over teaching and learning teachers arrangements

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Positive findings :Boys appeared to be fearless and enjoying the learning;Very spacious and maintained kitchen, Satisfactory food arrangements as per weekly scheduled Menu;Children Profile , Medical Records maintainedProper Electrical lights / fans facilities available

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Positive findings :Adequate Teaching learning Materials developed and being used

Bridge course Material prepared

Adequate Nos. of Computer System & E-TLM learning in place

Periodical Evaluation System

Adequate Indoor Sports & Games

Materials available

Cultural Activities / Musical Instruments in place

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Positive findings :Year-wise enrollment Vis-a –vis Children mainstreamed in Formal Schools

Presently Enrolled Children – 175

( Class I-100, II-71,III-4 )Cash Book, Ledger, Stock register maintained properly.UC up to 31st March 2009 submitted

Year wise Status of Enrollment and Mainstreamed Children

Year 2003 2004 2005 2006 2007 2008 2009

Children Enrolled 100 60 40 74 90 53 108

Children Mainstreamed to Formal Schools

0 60 40 74 40 53 83

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Matters to be taken care of and require improvement : Cash Purchases of Food grains and other materials to be avoided to the maximum possible extent;Advance paid for purchases to the staff should be adjusted Children enrolled but couldn’t be mainstreamed to the formal schooling system should be tracked and remedial action be taken to get them in school;Teachers of the centre to be imparted proper training Remedial Teaching Arrangements required for the children having lower learning level Bank Reconciliation statement be preparedSocial status of the enrolled children be maintained and displayed along with financial receipt and expenditure for the purpose of social audit system

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2. Musalmanpar Para Middle School, Chenga , Barpeta

Positive findings :Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available.Adequate TLM / TLE available in the schoolAdequate nos. of teachers in place,Cash book properly maintained and signed by Head Master and Secretary of SMC; Fixed Assets Register MaintainedUC in respect of grants received up to 2008-09 issued;Balance of Bank Pass Book agrees with the closing balance as per cash book;Proceedings of the SMC meeting recorded and maintained;

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2. Musalmanpar Para Middle School, Chenga , Barpeta

Matters to be taken care of and required improvement : Maintenance of two set of Cash Books, one for Civil Works and another for other items should be discontinued and only one Book be maintained from the financial year 2009-10;Attendance rate of the children was very poor which is approximately Only 50 % . Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parentsOnly receipts under SSA are displayed which is also in scattered way. This should be displayed along with the year wise expenditure in a consolidated way for the purpose of social Audit ; Learning level of the children requires to be regularly evaluated and remedial action be taken for improvement.Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful;Supply of MDM requires to be resumed

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3. Bohari Boys M.V. School, Chega, Barpeta

Positive findings :Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available.Adequate TLM / TLE available in the school except Black boardsAdequate nos. of teachers in place,Cash book properly maintained and signed by Head Master and Secretary of SMC; Fixed Assets Register MaintainedBalance of Bank Pass Book agrees with the closing balance as per cash book;Proceedings of the SMC meeting recorded and maintained;

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Matters to be taken care of and required improvement :Attendance rate of the children was very poor which is approximately Only 50 % . Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parents Display of year wise receipts and expenditure for the purpose of social Audit should be ensured ; Learning level of the children requires to regularly evaluated and remedial action be taken for improvement.Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful;Supply of MDM requires to be resumedSupply of Aid & appliances to CWSN be ensured. It was stated that the IED materials have been received in BRC and shall be distributed after election processes are over. The conditions of Black Boards in the Class Room is found unusable. This should be replaced to facilitate teaching / Learning processes.

3. Bohari Boys M.V. School, Chega, Barpeta

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Thanks …..

1 21st review meeting of finance controllers at gauhati (assam) team (3) - field visit report –...

Documents

gauhati assam team

assam slide

april2009 team

field visit report

meeting of finance controllers

date of field visit

barpeta slide

team leader