092211 commission book

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SAN FRANCISCO HOUSING AUTHORITY

Rev. Amos Brown, President

Mirian Saez, Vice President

Micah Allen, Commissioner

Dr. Veronica Hunnicutt, Commissioner

Ahsha Safai, Commissioner

Mathew Schwartz, Commissioner

Dorothy Smith, Commissioner

BOARD AGENDA

September 22, 2011

4:00 pm

Board of Commissioners Room

440 Turk Street

San Francisco Ca. 94102

(415) 715-3280

Henry A. Alvarez III

Executive Director

.The Mission of the S

“The Mission of the San Francisco Housing Authority is to deliver safe and decent

housing for low income households and integrate economic opportunity for

residents.”

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Table of Contents MEETING NOTICE .................................................................................................................................. 3

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:LIMITED MINUTES .............................. 6

SECRETARY'S REPORT……...…………………………………………………………………………..7

TENANT REPRESENTATIVE REPORT ................................................................................................. 15

REGULAR BUSINESS AGENDA ............................................................................................................ 16

COMMISSIONER’S COMMENT ............................................................................................................. 58

CLOSED SESSION .................................................................................................................................... 59

ADJOURNMENT....................................................................................................................................... 60

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EDW I N M. L E E , MA Y O R

SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T


Mirian Saez, Vice President

Micah Allen, Commissioner

Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner

Matthew Schwartz, Commissioner

Dorothy Smith, Commissioner

Henry A. Alvarez III, Executive Director

440 TURK STREET

SAN FRANCISCO, California 94102 www.sfha.org

MEETING NOTICE

Thursday, September 22, 2011·4:00 p.m.

1. The San Francisco Housing Authority holds its regular meetings at 440 Turk Street, San Francisco, California 94102.

2. Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices

are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language

interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting

to help ensure availability.

3. The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are:

#47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van

Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as

across the street from the Federal Building on Larkin.

4. Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative

Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been

distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco

CA 94124

5. In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to

various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.

6. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President

may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices

from the meeting room. The presiding officer may remove from the meeting room anyone who is: disorderly or insolent toward any Commissioner(s); boisterous or violent; disobedient of any lawful order of the presiding officer.

7. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance

door. When the Board considers legislation, which has not been considered by a committee, testimony is welcome during the Public

Comment portion f the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless

otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. The

Board may not take action on a new proposal, which is not on the agenda.

http://www.sfha.org/

http://www.sfha.org/

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AGENDA -------------------------------------------------------------------------------------------------------------------------------

ORDER OF BUSINESS

1. Call to order and roll call

The Board of Commissioners may hold a close meeting pursuant to California Government Code for

consultation concerning attorney-client matters, real estate, litigation, personnel and security matters. The

board reserves the right to enter into closed meeting at any time during the course of the meeting

2. Approval of agenda

3. Public comments on items not on the agenda: limited minutes

Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff.

Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not

appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly

noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’

attention, please contact the Executive Office of the San Francisco Housing Authority at [email protected].

4. Secretary’s Report

a. Report on actions related to public comment

b. April 2011 Administrative fee reconciliation letter

c. PHAS Score Report

5. Tenant representative report:

a. City Wide Council - senior/disabled (“CCSD”)

b. Public Housing Tenants Association (“PHTA”)

6. Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers

are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for

speakers who require an interpreter.

a. Consent Items

1. Minutes of a Regular Board meeting held on August 25, 2011

b. Action items

1. [Resolution Authorizing the Executive Director to adopt utility allowance

schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the

conventional public housing program

Public Comment

mailto:[email protected]

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2. [Authorization for the Executive Director to establish the Voucher Payment

Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson,

Acting Director, Section 8 Department

Public Comment

3. [Results of Operation for Period ending August 31, 2011 ] Presented by:

Roger Crawford, Special Assistant to the Executive Director, Executive Office

Public Comment

4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations

for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive

Director, Executive Office

Public Comment

5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher

Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director

of the Housing Choice Voucher Program (Formerly Section 8)

Public Comment

7. Commissioner’s comment

8. Closed session:

A closed session is scheduled in accordance with Government Code Section 54950, in sequence.

a. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters

pertaining to Robert Coats, Painter

Public Comment

9. Adjournment

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PUBLIC COMMENTS ON

ITEMS NOT ON THE AGENDA: LIMITED MINUTES

Note: This portion of the agenda is not intended for debate or discussion with the

Commission or staff. Please simply state your business or the matter you wish the

Commission or staff to be aware of. It is not appropriate for commissioners to engage in

a debate or respond on issues not properly set in a publicly noticed meeting agenda. If

you have questions or would like to bring a matter to the Commissions’ attention, please

contact the Executive Office of the San Francisco Housing Authority at [email protected].

mailto:[email protected]

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SECRETARY’S REPORT

a. Report on actions related to public comment

b. April 2011 Adminstrative fee reconciliation letter

c. PHAS Score Report

d. Recognition of Employee Service

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Date: Thursday, September 1, 2011

To: Board of Commissioners

From: Henry A. Alvarez III, Executive Director

Re: Responses to Public Comment at Commission Meeting on August 25, 2011

Commenter Uzuri Pease: requested greater outreach for the RAMP Program at housing

developments; and information on the IPM (Integrated Pest Management) program at

Sunnydale.

Another Commenter Ramonica Grayson asked why the IPM program was not outreached to any

other part of Sunnydale besides Velasco. In addition, she indicated she wanted to know when

and if it would be offered to other residents at Sunnydale.

Staff Response:

The Ramp Program is operated by the City and County of San Francisco’s Office of

Workforce Development located at 1 Dr. Carlton B. Goodlett Place, City Hall Room 448,

San Francisco, CA. However, the agency will place the Ramp Program brochure in it’s

next available rent statement mailer.

The IPM project, at the Velasco section of the Sunnydale housing development is a pilot

program. Once the pilot program is completed staff will evaluate the effectiveness of the

program to determine what our next steps will be.

Commenter Beverly Saba: requested resources to secure social workers at senior/disabled

developments.

Staff Response:

Virtually all of the resources of the Authority is provided by the Department of Housing

and Urban Development (HUD). There is no current funding availability to secure social

workers for senior and disabled housing. Staff will discuss Ms. Saba’s concerns with the

Human Services Agency and, or Senior and Disabled services to determine if social

workers are available to assist our Public Housing participants.

Commenter Abdul Kadir requested copies of documents submitted at the last Commission

Meeting (August 11, 2011).

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Staff Response:

Staff will make available any documents submitted to the Commission Secretary at the

August 11, 2011 Commission Meeting to Mr. Kadir.

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PHAS SCORE REPORT

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U. S. Department of Housing and Urban

Development OFFICE OF PUBLIC AND INDIAN

HOUSING

REAL ESTATE ASSESSMENT CENTER

Report Date: 9/15/2011

Public Housing Assessment System (PHAS) Score Report for the Transition Year

PHA Code: CA001

PHA Name: Housing Authority of the City & County of SF

Fiscal Year End: 9/30/2010

PHAS Indicators Score Maximum Score

Physical 21 30

Financial 20 30

Management 26 30

Resident 8 10

PHAS Total Score 75 100

PHAS Designation Standard Performer

Initial PHAS score issued date: 6/17/2011

Financial Sub-Indicators Score Maximum Score Submission Type: Audited/A-133

1. Current Ratio 9.00 9.00

2. Months Expendable Funds Balance 5.13 9.00

3. Tenant Receivable Outstanding 0.48 4.50

4. Occupancy Loss 4.50 4.50

5. Net Income 1.50 1.50

6. Expense Management 0.00 1.50

Less: Audit Penalities -1.03

Total Financial Score 19.58 30.00

Notes:

1. The sum of the sub-indicator scores may not equal the overall score due to rounding.

2. PCNE adjustment will not display in REAC's on-line system.

3. REAC on-line system may display data which is more current than the data shown on this Score Report.

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Recognition of Employee Service:

Jessica Nam: Conventional Public Housing Department: 25 years of service

Maria Gonzalez: Housing Choice Voucher Program: 20 years of service

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TENANT REPRESENTATIVE REPORT:

a. City Wide Council - Senior/Disabled (“CCSD”)


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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to

complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who

require an interpreter.

a. Consent Items

1. Minutes of a Regular Board meeting held on August 25, 2011

b. Action items

1. [Resolution Authorizing the Executive Director to adopt utility allowance

schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the

conventional public housing program

Public Comment

2. [Authorization for the Executive Director to establish the Voucher Payment

Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson,

Acting Director, Section 8 Department

Public Comment

3. [Results of Operation for Period ending August 31, 2011 ] Presented by:

Roger Crawford, Special Assistant to the Executive Director, Executive Office

Public Comment

4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations

for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive


Public Comment

5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher

Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director

of the Housing Choice Voucher Program (Formerly Section 8)

Public Comment


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11. Closed session:

A closed session is scheduled in accordance with Government Code Section 54950, in sequence.

b. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters

pertaining to Robert Coats, Painter

Public Comment

12. Adjournment

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Board of Commissioners of the San Francisco Housing Authority

Meeting Minutes: August 25, 2011

ORDER OF BUSINESS

1. Call to order and roll call

Commissioners Present at Roll Call Absent Late Arrival Time Arrived

President: Rev. Amos C. Brown

x

Vice President: Mirian Saez x

Dr. Veronica Hunnicutt x 4:00

Ahsha Safai x

4:00

Matthew Schwartz x 4:00

Dorothy Smith x 4:00

Micah Allen x 4:00

2. Approval of agenda

There is one change in the agenda and that is there is no closed session.

Motion: Commissioner

Second: Commissioner Allen

Vote: All approved

3. Public comments on items not on the agenda: limited minutes

Uzuri Pease, resident of Potrero Terrace, advocated for the RAMP program. Ms. Pease requested

that the Authority participate in more outreach to involve residents.

Jeanie Riggs, resident of Clementina Towers, comments on Abdul Kadir’s statement from the

August 11, 2011 Commission meeting. Ms. Riggs stated that the allegations made by Mr. Kadir

are not true.

Beverley Saba, Secretary of Citywide Counsel, presented a resolution requesting that funding be

located to provide a social worker for every senior/disabled building. A copy of the proposed

resolution was provided to every member of the Commission.

Abdul Kadir, resident of Clementina Towers, requested a copy of the cover letter of the petition

that was handed to the Commissioners at the August 11, 2011 meeting. Wants to know what he

is doing in violation of his lease. Abdul Kadir says that Jeannie Riggs is making his life unlivable.

Uzuri Pease,Vice President of the Potrero Terrace, speaking on behalf of Monica Ferray, who is

the treasurer of Potrero Annex Board asked if the president of a Resident Council Board can

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make a decision on behalf of the board to remove the Resident Council from the jursidiction-wide

council.

4. Secretary’s Report

a. In response to the Commission’s request, they are now including their responses to the public

comments and will be updating the list for every meeting.

5. Tenant representative report:

a. City Wide Council- senior/disabled (“CCSD”)

Dorothy Raimey, President of the City Wide Council, stated that City Wide is taking

reservations for the September 21st day trip to the Monterrey Bay Aquarium.


Neola Gans, treasurer for the PHTA, stated that her absence is due to changes. Ms. Gans

reported that a meeting was called on August 23, 2011 by the San Francisco Housing

Authority where issues were resolved. Ms. Gans’ reported that the PHTA funds would

be released.

6. Regular Business:

a. Consent Items

1. Minutes:

Minutes of a Regular Board meeting held on August 11, 2011

Motion: Commissioner Veronica Hunnicutt

Second: Commissioner Micah Allen

Vote: All approved

b. Action Items

1. [Informational Presentation: Status of the Integrated Pest Control pilot

project at the Sunnydale Housing Development.] Presented by Roger Crawford,

Special Assistant to the Executive Director, Executive Office.

Commissioner Veronica Hunnicutt commented that she is enthusiastic about the

IPM program and supports the potential green jobs available. Commissioner

Hunnicutt further recommended that IPM contact the Office of Economic and

Workforce Development for resources related to green jobs and that IPM educate

residents on the treatments being used in resident homes and causes for rodents.

Commissioner Allen requested a copy of the power point presentation.

Commissioner Safai asked how the program will be funded in the future.

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Ms. Cynthia Knowles answered that the Authority first needs to show that the pilot

project is successful. Upon its success, Ms. Knowles will explore funding

opportunities with the Department of Housing and Urban Development.

Commissioner Safai asked about the impact of this program on asthma.

Ms. Knowles responded that monitoring of health would be a key component of the

program.

Commissioner Safai asked what the ultimate goal is of this pilot program.

Ms. Knowles answered that lower asthma rates is the ultimate goal alongside with

safer cleaning.

Commissioner Safai requested examples of this programs success in other cities?

Ms. Knowles responded that Boston has documented evidence of this and she will

have to further look into the studies presented.

Commissioner Hunnicutt encouraged the educational aspect of the IPM program.

Public Comments

Ramonica Grayson, President of the Sunnydale Tenant Advisory Board, asked

why the IPM program was not outreached to any other part of Sunnydale

besides Velasco. In addition, she indicated she wanted to know when and if

it would be offered to other residents at Sunnydale.

Christian Faoa, resident of Sunnydale, commented that IPM has been letting people

know what was happening and educating people about what pest management is in

addition to talking to them about the health risk. Mr. Faoa further thanked his

property manager Kendra Crawford for her efforts.

Uzuri Pease, resident of Public Housing, asked if: 1) pests are being killed; 2)

how will residents be notified of the pest control; and 3) how will residents be

notified of the job opportunities. Ms. Uzuri further recommended that the Authority

review results of other cities prior to funding the program.

David Lo, health educator with the San Francisco Department of Public Health and

team member of the IPM project in Velasco and Sunnydale, attended the meeting

to show his support for the program. Mr. Lo will research data to support the

comment that the IPM model can reduce asthma to prevent asthma.

2. [Informational Presentation: Project Based Voucher Conversion vs.

Capital Fund Financing at Four Properties] Presented by: Barbra Smith,

Administrator, Housing Development and Modernization.

Barbara Smith announced that the Alice Griffith has been selected for a 30.5

million dollar Department of Housing and Urban Development Grant.

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Public Comments

None.

Commissioner Comments

Commissioner Hunnicutt says she is delighted about the $31 million.

Commissioner Allen thanked everyone for their hard work and cooperation for

this achievement.

Commissioner Schwartz asked if this was one of three or six grants.

Ms. Smith responded that five housing authorities competed for the grant.

Commissioner Allen asked if this would generate jobs?

Ms. Smith responded yes.

Commissioner Safai encouraged the Authority to ask a third party to facility

meetings to educate the community on changes being made in their community

and to invite the commission to these meetings.

Commissioner Allen offered a space for the community to meet.

Commissioner Schwartz requested that the Authority provide ample time to

present this resolution to the Board.

Ms. Smith responded yes.

Commissioner Schwartz commented that the Authority should request that a

third party facilitate the meetings as suggested by Commissioner Safai.

Commissioner Schwartz commended Ms. Smith and her staff’s efforts to meet

with the residents.

3. [Resolution to submit applications to the Department of Housing and

Urban Development (“HUD”) for removal of obsolete units and special use

units from the Public and Indian Housing Information Center (“PIC”)]

Presented by Dominica Henderson, Program Manager, Housing Development

and Modernization.

Public Comments

None.

Commissioner Comments:

Commissioner Allen voiced his support for the plan.

Commissioner Safai asked what is meant by the word “demolishing.”

Ms. Henderson stated that units will not be physically demolished with the

exception of one location at Hunter’s View, which is expected to be demolished

per HOPESF.

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Commissioner Schwartz asked what would happen to the units that are utilized

for community programs.

Ms. Henderson answered that those facilities will continue to be managed by the

Authority.

Motion: Commissioner Schwartz

Second: Commissioner Safai

Vote: All approved

4. [Results of Operations for Period Ending July 31, 2011] Presented by Roger

Crawford, Special Assistant to Executive Director, Executive Office.

Public Comments

None.


None.

5. [Status of the Corrective action Plans required by the Department of

Housing and Urban Development Ending July 31, 2011] Presented by

Pamela Palpallatoc, Management Analyst, Housing Choice Voucher Program.

Public Comment

None.


Commissioner Schwartz asked if in the VASH lease up is the change an

accounting change or will more units be leased up?

Ms. Palpallatoc responded that it would be both because the Authority was

awarded 25 new VASH vouchers and, in addition to this, the Authority has been

opening communication with participants and the VA with the goal of getting

the Authority off the Correctional Watch List.


Commissioner Schwartz commended staff for their work on the public comment log.

8. Closed Session

None

9. Adjournment

Moved: Commissioner Veronica Hunnicutt

Second: Commissioner Micah Allen

Vote: All approved

Adjourned by consensus at 17:29 hours.

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AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF

COMMISSIONERS

Agenda Category: Action- Office Public Housing Operations____________

Agenda Title: San Francisco Housing Authority Utility Allowance______

Presented By: Anthony Ihejeto Director Public Housing Operations

SUMMARY:

The Department of Housing and Urban Development (“HUD”) requires Public Housing agencies to

update their utility allowance on a yearly bases The San Francisco Housing Authority has

completed its utility allowance study for Fiscal Year 2011. The bases for this study are to update the

utility allowance payment. This will affect those residents that pay utilities.

The Public Housing and Section 8 monthly utility allowance for electricity, natural gas, water and

sewer were calculated by unit size. The utility allowance survey method is the preferred method of

obtaining current utility rates and charges, for Public Housing and Section 8 Housing Choice

Voucher programs. The Nelrod Company has been working with the San Francisco Public Housing

Program on their HUD mandated yearly utility allowance updates. Based on the experience of the

Nelrod Company in utility allowance study in San Francisco. Staff requested for this company to

conduct a utility allowance study for the section 8 programs and Public Housing based on their

experience and methodology.

The objective of this survey and study is to update the utility allowances with current utility

supplier’s rates and charges for electricity, natural gas, water and sewer from the City and County of

San Francisco where residents pay some or all of these utilities. These allowances are based upon a

reasonable consumption.

The Authority does not have a current utility allowance schedule but will be updating the utility

allowance with the new utility allowance schedule.

Attachments: Resolution

A copy of any attached documents are available at the clerk’s desk.

DEPARTMENTS REQUESTED ACTION:

Staff recommends adoption of this Resolution.

EXECUTIVE DIRECTOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. _____

Date: __________

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Attachment I:

Resolution

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RESOLUTION NO. ____________________

ADOPTED____________________________

RESOLUTION AUTHORIZING THE SAN FRANCISCO HOUSING AUTHORITY TO ADOPT

UTILITY ALLOWANCE FOR FY 2011

WHEREAS, The San Francisco Housing Authority (“Authority”), during its annual Department of

Housing and Urban Development (“HUD”) review, has reviewed the utility allowance rates; and

WHEREAS, the San Francisco Housing Authority requested an annual utility rate study and review; and

WHEREAS, the San Francisco Housing Authority must approve the new utility allowance rate schedule;

and

WHEREAS, the San Francisco Housing Authority must authorize a resolution to approve the new utility

rate schedule.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING

AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Commission authorizes the Executive Director to adopt the new utility allowance schedule.

2. This resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEWED BY:

_________________________________

Tim Larsen, Acting General Counsel Rev. Amos Brown, President

Date:_____________________________ Date:

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AGENDA


COMMISSIONERS

Agenda Category: Action-Housing Choice Voucher Program_______________________________

Agenda Title: Authorization for the Executive Director to establish the voucher payment

standard schedule for 2011/2012

Presented By: Nicole McCray-Dickerson, Acting Director, Section 8 Department____________

SUMMARY:

The Department of Housing and Urban Development (“HUD”) requires all housing authorities to adopt a

Payment Standard Schedule that establishes Voucher Payment Standard amounts for the PHA jurisdiction

in accordance with 24 CFR 982.503. The objective is for the San Francisco Housing Authority (“SFHA”)

to establish Voucher Payment Standards based on the Fair Market Rents (“FMR”), which are established

at least annually by HUD.

The SFHA uses the Payment Standard as the maximum subsidy the SFHA can provide toward the gross

rent (rent plus a utility allowance for utilities, stove or refrigerator paid or provided by the tenant). If the

gross rent (rent plus utility allowance) is more that the Payment Standard, the family must make up the

difference out of its personal finances.

By approving this Resolution, the SFHA will be able to calculate participant rent in accordance with

HUD rules and regulations; and satisfy our SEMAP indicator #8, Payment Standard.


FMR Chart


Staff recommends adoption of this Resolution


Approve the Voucher Payment Standard for 2011/2012


Date: __________

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Attachment I:

Resolution

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RESOLUTION NO. ____________________

ADOPTED____________________________

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ESTABLISH

VOUCHER PAYMENT STANDARD SCHEDULE FOR 2010/2011

WHEREAS, The Department of Housing and Urban Development (“HUD”) requires all housing

authorities to adopt a Payment Standard Schedule that establishes the Voucher Payment Standard

amounts for the PHA jurisdiction; and

WHEREAS, the San Francisco Housing Authority (“Authority”) uses the Payment Standard as

the maximum subsidy the Authority can provide toward the gross rent (rent plus a utility

allowance for utilities, stove or refrigerator paid or provided by the tenant); and

WHEREAS, the Authority will be able to calculate participant rent in accordance with HUD rules

and regulations; and satisfies their SEMAP indicator #8, Payment Standard.



1. The Executive Director is hereby authorized to establish the Voucher Payment Standard

Schedule for 2011/2012 in accordance with 24 CRR 982.503

2. This resolution to be effective immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEW BY:

___________ ___ __________________________ Tim Larsen, General Counsel Rev. Amos Brown, President

Date _____________________________ Date__________________________

29

Attachment II:

FMR Chart

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Housing Choice Voucher Program

HA Number: CA001

HA Name:

1 Total Unit Months Leased - April, 2011 7,591

2 Unit Months Eligible for Column A Rate 600

3 Column A Rate $106.07

4 Eligibility - Column A Unit Months (Line 2 x Line 3) $63,642

5 Unit Months Eligible for Column B Rate 6,991

(Line 1 - Line 2)

6 Column B Rate $99.01

7 Eligibility - Column B Unit Months (Line 5 x Line 6) $692,179

8 Total Eligibility (Line 4 + Line 7) $755,821

9 Pro-Ration Factor 0.83564

10 Pro-Rated Eligibility (Line 8 x Line 9) $631,594

11 Fees Obligated for April 2011 $674,869

12 Shortfall in Fees Obligated

Line 10 - Line 11, if positive $0

13 Excess Fees Obligated

Line 10 - Line 11, if negative -$43,275

Calculation of April 2011 Administrative Fees

SAN FRANCISCO HSG AUTH

31

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category: Report: Executive Office

Agenda Title: Results of Operations for Period Ending August 31, 2011

Presented By: Roger Crawford, Special Assistant to the Executive Director.

SUMMARY:

The results of operations for the eleven months ending August 31, 2011 (Exhibit A):

Public Housing $ 116,804

Hope VI 638,053

Section 8 --

Local Programs 70,630

Central Office Cost Center 900,775

Total $ 1,726,261

The result of overall operations reflects a surplus of $1,726,261 considering the proceeds from the sale of

the vacant lot at 2698 California Street development. All programs reflect a positive balance, except for

the Section 8 Program, which the Authority is using Administrative Fee reserves to resolve a shortfall of

$281,029. Staff anticipates that the Authority will maintain a balance performance by fiscal year end.

Attachments: Exhibits

Copies of any attached documents are available at the clerk’s desk.


None Requested



Agenda Item No. ______

Date: ______________

32

EXHIBITS

39

AGENDA


COMMISSIONERS

Agenda Category: Action – Executive Department

Agenda Title: Effect of Federal Budget Cuts on the San Francisco Housing Authority’s

Operations for FY 2012

Presented By: Presented by: Roger Crawford, Special Assistant to the Executive


SUMMARY:

The Department of Housing and Urban Development (HUD) has reduced the Authority’s subsidy

payments by $5.145M. These reductions will affect our Public Housing, Housing Choice Voucher, and

Capital Fund Programs for fiscal year 2012.

To address this reduction in funding, the Authority implemented the following balancing strategies: a

hiring freeze for all vacant positions, ending the assignments of 32 temporary workers, reducing the cost

of security, not funding summer youth programs, and reducing outside legal expenses and insurance

premiums.

After the initial round of balancing, the overall budget deficit was $1.932M. The Authority therefore

adjusted the budget for additional line-item cost savings and reduced a total of 11 permanent positions

from the 2012 budget. Given HUD’s primary concern is the solvency of our Public Housing Program and

that most of the budget shortfall is attributed to Public Housing operations, the 11 permanent positions

were reduced from the Public Housing department.

[Continued on the next page.]




Staff recommends adoption of this Resolution.




Date: __________

40

Effect of Federal Budget Cuts

September 22, 2011

Page 2 of 2

The 11 permanent positions reduced from public housing include five (5) eligibility worker positions, one

(1) program specialist, two (2) plumbers, two (2) painters and one (1) glazier. The agency-wide reduction

of 32 temporary positions includes thirteen (13) eligibility workers, five (5) junior clerks, one (1) project

manager, one (1) program specialist, six (6) laborers, two (2) custodians, one (1) plumber, one (1) tile

layer, one (1) electrician, and one (1) carpenter.

The result of the aforementioned reductions provides for a balanced budget in the Public Housing

Program and our overall operations for 2012. See Exhibit A.

.

Staff will begin meeting and conferring with represented labor to discuss alternatives to these reductions

(e.g. pension reform and monetary concessions).

41

Attachment I

Resolution

42

RESOLUTION NO. ____________________

ADOPTED____________________________

RESOLUTION CERTIFYING THAT THE SAN FRANCISCO HOUSING AUTHORITY BOARD

OF COMMISSIONERS HAS APPROVED THE OPERATING BUDGET FOR ALL PROJECTS

AND COCC FOR THE FISCAL YEAR OCTOBER 1, 2011 TO SEPTEMBER 30, 2012.

WHEREAS, the Commission has approved the attached summary Operating Budget for all projects and

COCC (Central Office Cost Center) and related documents for the fiscal year October 1, 2011 to September

30, 2012; and

WHEREAS, the San Francisco Housing Authority certifies that all statutory and regulatory requirements

have been met; and

WHEREAS, the Authority certifies that it has sufficient operating reserves to meet the working capital

needs of its developments; and

WHEREAS, the Authority certifies that the proposed budget expenditures are necessary in the efficient and

economical operation of the housing for the purpose of serving low income residents; and

WHEREAS, the San Francisco Housing Authority certifies that the budget indicates a source of funds

adequate to cover all proposed expenditures; and

WHEREAS, the San Francisco Housing Authority certifies that it will comply with the wage rate

requirements under 24 CFR 968.110(c) and (f); and

WHEREAS, the San Francisco Housing Authority certifies that it will comply with the requirement for

access to records and audits under 24 CFR 968.110(i);

[Continued on Next Page]

43



1. The Board Chairperson, acting on behalf of the San Francisco Housing Authority Board of

Commissioners, is hereby authorized to execute HUD Form 52574, certifying and agreeing that:

i. The attached budget approved for all projects meets all statutory and regulatory requirements;

ii. SFHA has sufficient operating reserves (Current Assets – Certain Current Liabilities as defined by

Generally Accepted Accounting Principles) to meet the working capital needs of its developments;

iii. The proposed budget expenditures are necessary in the efficient and economical operation of the

housing for the purpose of serving low-income residents;

iv. The budget indicates a source of funds adequate to cover all proposed expenditures;

v. SFHA will comply with the wage requirements under 24 CFR 968.110 (c) and (f); and,

vi. SFHA will comply with the requirements for access to records and audit under 24 CFR 968.110

(i).

2. This Resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEW BY:

___________ ___ __________________________ Tim Larsen, General Counsel Rev. Amos Brown, President

Date _____________________________ Date__________________________

44

Attachment II

Exhibit A: SFHA Summary of All Programs; Operating Budget; Fiscal Year 2012

45

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46

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category: Report - Housing Choice Voucher (Section 8) Department

Agenda Title: Housing Choice Voucher Department Monthly Corrective Action Plans Update

Presented By: Pamela Palpallatoc, Management Analyst, HCV Department; Nicole McCray-

Dickerson, Acting Director, HCV Department

SUMMARY:

Updates on the Authority’s Housing Choice Voucher (HCV) Department corrective action plans for the

Office of Inspector General (OIG), Section Eight Management Assessment Program (SEMAP), and

Rental Integrity Monitoring (RIM), include the following [see attached Voucher Monthly Systems report

with voucher count and utilization percentages]:

[Continued on Page 2]

Attachments:

I: Exhibit A - Voucher Monthly Systems Report for August 2011;

II: Exhibit B - HAP Utilization Report;

III: Exhibit C - Master CAP Deadline Chart.



None.



Date: __________

47

CAP

September 22, 2011

Page 2 of 2

August 2011

The PIC reporting rate for August was 97%, compared to 97% in July.

The number of re-examinations completed in August was 638. The number of re-examinations

backlogged in August was 150. The total number of backlogged re-examinations at the end of August

was 678 or 0.08%.

The number of inspections completed in August was 1261. The total number of backlogged

inspections backlogged at the end of August was 381 or 4.9%.

The HCV program utilization (lease-up) in August was 97% by unit, and 99.9% by Housing

Assistance Payment (HAP) expenses.

The VASH utilization in August was 64.7%.

Other Department Updates

VASH: HCV Department managers met with the HUD field office and Veteran’s Affairs on

September 1, 2011 to reconcile lease-up by unit reports. The HCV Department and VA are still working

to reconcile the lease-up by unit reports. Although the VMS report reflects 194 units leased as of August

2011, a joint report generated by the HCV Department and the VA reflects 199 units leased as of

September 15, 2011. Other figures as of September 15, 2011 include: eight (8) port outs, five (5) require

inspection reports, one (1) in the intake process, five (5) looking for units, and 35 processed.

Quality Control: The Nelrod Company will return for the fourth and final quarter of tenant file

reviews on October 3, 2011.

By September 30, 2011, the HCV Department will submit the Tenant File Error Report updates to

HUD for the Rental Integrity Monitoring corrective actin plan.

48

San Francisco Housing Authority

Section 8 Programs - FY 2011

Program Description

HUD ACC No.

Number of Units

Awarded by HUD

No. of Unit

Leased as of

August 2011

Percentage

Leased Up

CA001VO0154

7,410

100

16

50

26

6,036

880

212

63

10 93

1

62

16

Housing Choice Voucher V91-V92

VO0137

VO0134

VO0143

VO0144

441

446

447

449

Tenant Based Voucher Project Base

Tenant Protection HOPE VI

1 Year Mainstream

Portability - Out

Homeownership Programs

Family Unification Voucher (8/1/09)

Certain Development Programs (7/1/09) Hunter View (Oct., 2009) Hunter View (Oct., 2010) Total HCV 7,602 7,373 97.0%

VO0150 448 Nahonmachi Project (9/1/10) CA001-VO0150 123 90 Total HCV & Grant Program 123 90 73.2%

445 VASH (5/1/08) VASH (10/1/10) - additional units VASH (8/1/11) - additional units

175 100

25

194

Total VASH 300 194 64.7% TOTAL OF ALL VOUCHER PROGRAMS 8,025 7,657 95.4%

CA001-MR-0001

CA001-MR-0002

CA001-MR-0003

CA001-MR-0004 CA001-MR-0005

CA001-MR-0007

CA001-SR-0008

CA001-SR-0010

CA001-SR-0012

CA001-SR-0013 CA001-SR-0014

CA001-SR-0016

CA001-SC-0001

CA001-SR-0019

CA001-SR-0020

CA001-SR-0021 CA001-SR-0022

CA001-SR-0023

20

13

107

32 60

251

58

10

54

75 88

80

52

100

24

50 13

15

19

11

104

32 57

238

56

9

53

65 83

77

45

92

22

48 13

15

Moderate Rehabilitation MOD01 MOD02

MOD03

MOD04

MOD05 MOD07

MOD08

MOD10

MOD12

MOD13

MOD14 MOD16

MOD17

MOD19

MOD20

MOD21

MOD22 MOD23

521 522

523

524

525 527

528

530

532

533

534 536

537

538

540

541

542 543

Regular Mod. Rehab Regular Mod. Rehab

Ritz & Hamlin -UDAG

Peter Clever - SRO Cambridge -SRO

Earthquake Units (Iroquois, etal)

San Cristina -SRO

Hope House - SRO

O'Faarrell Apt.- SRO

Rose Hotel - SRO Altamont - SRO

Apollo - SRO

Grand Southern (Isabel)

Veterans Acadamy Ellis Street - SRO

Ambassador Hotel - SRO (S+C)

315 Turk Street The West

Total Mod Rehab Programs 1,102 1,039 94.3%

250

270

Special Programs

HOPWA Total Special Programs 250 270 108.0%

Grand Totals for All Programs 9,377 8,966 95.6%

Deadline Action

Item CAP(s) SFHA HUD Date Completed Status

49

OIG, SEMAP, RIM CAPs: Master Deadline Calendar

2011 Recurring Action Items Bi‐Weekly as of 10/22/10

Develop and implement training for staff responsible for rent calculation and certification process. Provide training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate annual and adjusted income, 5) no procedures to ensure quality of EIV data

RIM 1, 3‐6

NM DD 1/14, 1/28, 2/25, 3/11, 3/31, 4/4, 5/5, 6/10, ?/?, 7/14, 7/22, 7/29, 8/5, 8/19, 8/26, 9/2, 9/16

M: 9/23

Monthly Completion of all reexams due and delinquent by month. PIC Annual Recertificaiton Report verifies completion of all reexams due and delinquent for the last month of the report and for all previous months under the CAP.

In conjunction with reexams: 1) completion of all utility allowance calculations, 2) verification of compliant file documentation (using file order sheets and other documentation tools), 3)computation of annual and adjusted income calculations, 4) utilize EIV for verification of eligibility, hierarchy and income determination.

SFHA reports concur with PIC reporting. SFHA reports identify, document and quantify current and delinquent reexams.

RIM 1, 3‐6

TA, AH

DD

Monthly TFE: Update Status Report Spreadsheet for Tenant File Error Report.

RIM 1 TA, MS, AN, AH

DD M: 2/3 Sub’d:7/29

D: 9/30

Monthly EIV reports: Obtain, monitor and resolve discrepancies NM DD Monthly VASH: Update Status Report Spreadsheet. RIM NM DD Sub’d: 7/29 9/30 Monthly until CAP closed

Meet with HUD SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.

SFHA agenda: Due 5 days prior to meeting Sign in sheet of attendees: Due 5 days after meeting Meeting notes: Due 5 days after meeting

OIG 1I RM, NM, PP

MR M: 1/20, 2/15, 3/22, 4/19, 5/13, 6/21, 7/28

Quarterly Report of the progress being made to correct the PIC and software issue (re: conversion from CCS to PHAMS): 1) plan of action to correct software issues, 2) ongoing training program to ensure accurate, complete and timely submission of 50058 forms to PIC

SEMAP 4

RM MR 4/11, 7/29 IP

Quarterly Inspections and report on failed units and change of units RIM 2, SEMAP

RM MR 4/11, 7/29 IP

Quarterly Train every employee in inspections process. Submit RIM 2, RM/ MR 4/11, 7/29 IP

50

2 OIG, SEMAP, RIM CAPs: Master Deadline Calendar

summary of training provided, content of training material, signed attendance log, (paid invoice).

SEMAP NM

Quarterly Submit new and/or revised written processes developed by SFHA and/or consultant to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income. Include documentation.

RIM 1, 3‐5

PP DD 4/11, 7/29 IP

Quarterly Submit 1) report summarizing results of audits and quality control procedures implemented to rectify late reexams and miscalculation of utility allowance, 2) revised processes developed for calculation of utility allowance, missing documentation, inaccurate calculation of annual and adjusted income, and ensuring quality of EIV data, 3) quarterly progress reports detailing activities and accomplishments of SFHA and consultant.

Provide copies of reports to BOC and ED documenting the status of current and delinquent reexams.

RIM 1, 3‐6

PP DD 4/11, 7/29 IP

Quarterly Submit copy of BOC meeting minutes with presentation of voucher program report illustrating the status of 1) current and delinquent reexams, 2) annual inspections, 3) miscalculation of utility allowance, 4) missing documentation, 5) inaccurate calculation of annual and adjusted income, 6) procedures to ensure quality of EIV data, AND 7) any disallowed costs.

RIM 1‐ 6 SEMAP

NM, PP

DD 4/11, 7/29 IP

Quarterly Submit quarterly reports on training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income, 5) no procedures to ensure quality of EIV data. Include summary of training provided, content of training material, signed attendance log, (paid invoice).

RIM 1, 3‐6 SEMAP 1

PP DD, MR

4/11, 7/29 IP

Quarterly Submit PIC report on completed reexams, backlog reexams and upcoming reexams.

RIM 1 RM DD IP

Annually Conduct reexaminations of all participants to eliminate backlog. SFHA reports must concur with PIC reporting.

RIM 1 TA, AH

DD IP

Set Deadlines Immediately Implement proper passbook rate to ensure each voucher

recipients annual and adjusted incomes are correctly calculated and documented.

Implement income disallowance for qualifying family members. ‐?

Project based reporting corrected in PIC 50058. ‐C

RIM 5 NM DD As of C 6/2010

51


Immediately Respond to Tenant File Error Report (TFER). RIM MS, TA, AN

DD M: 2/3

Sub’d 7/29

D:

9/30

Items pertaining to missing Tenancy Addendum. ‐ C

Immediately Submit to Quality Assurance Division, report of VASH vouchers leased by increment.

Provide listing of VASH clients by month reported in VMS

from 1/1/2010 through current.

RIM DD Sub’d 7/29 D: 9/30

? Implement Payment Standards in accordance with 24 CFR

985.3(h) and 982.503

SEMAP

3

HA MR 5/13/2010 C

?

Immediately

Implement Utility Allowance schedules in accordance with 24 CFR 985.3(d) and 982.517. Submit copy of UA study, schedule and Board resolution adopting schedule. Submit all approved Utility Allowance schedules and effective dates for 2010 and 2011.

SEMAP

2, RIM 3

NM MR, DD

? C

As of 2010 Update PHAMS with correct utility allowance RIM 3 NM DD ? C

9/1/2010 Section 8 Program Managers audited 5% of all annual and interim completed recertifications.

RIM 4 NM DD

? 100% of HAP contracts approved by Program Managers to ensure accurate payment calculations

RIM 4 NM DD

As of 10/2010

Implement new file order for all cases. RIM 1, 3‐6

NM DD On‐ going

As of 10/2010

100% of all HAP contracts include Tenancy Addendum as a standard practice. Uploaded to PHAMS system so HAP

contract prints out with TA.

RIM 4 NM DD Initiated C

6/2010

11/1/2010 Quality control consultants contracted to assist with policies, procedures and relationship management.

RIM 1,

3‐6

DD ? C

12/30/201 0

Correctly identify all VASH clients in PIC (Notice PIH 2010‐ 12); confirm action and submit documentation.

RIM RM DD ? C

End of 4Q 2010

Comprehensive Section 8 training for supervisors SEMAP 1

NM MR ? ?

1/20/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG

NM PP

1/20/11 1/27/11

C

1/27/2011 Present CAP Update to BOC SEMAP RIM OIG

NM PP

1/27/11 C

1/31/2011 Use up to $8000 in non‐Federal funds to procure training for HQS inspectors, staff and management on HQS and to implement the necessary policies and procedures.

Pay from the Admin Fee NRA to HAP NRA account the difference between $279,136 and the cost of the training.

OIG 1B RM, HL, VC

MR 1/31/2011 C

1/31/2011 Establish monthly meeting with HUD’s SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.

OIG 1I RM, NM, PP

MR 1/31/2011 C

52


1/31/201

1

ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE

PP C

2/1/2011 Draft monthly voucher programs report that provides status of voucher program to ED and BOC.

RIM 2, SEMAP

NM MR 2/1/2011 Sub’d

2/11/2011 Inspect the properties that did not meet HQS and certify that the HQS deficiencies identified during inspections have been corrected and that the properties are now in compliance with HQS regulations.

OIG 1A RM MR 1‐3:

5/18/2011; 4: Expected 6/31/2011

1‐3: Sub’d, 4: IP

2/15/2011 Submit copy of training plan for all staff including supervisors, managers, and department director to ensure staff is knowledgeable, proficient and able to carry out their responsibilities to ensure every property under a HAP contract is in compliance with HUD HQS requirements.

OIG 1H1

RM MR 1/31/2011; Amended: 5/20/2011

Sub’d


NM PP

C


NM PP

C

2/28/201

1


PP C

3/1/2011 Develop monthly voucher programs report that provides the status of the voucher program to the ED and BOC.

RIM 2, SEMAP

NM MR 3/22/2011 Sub’d

3/15/2011 Document with inspections reports, that inspections were conducted for seven housing units with missing inspection reports, or repay HUD $39,018 from Admin Fee NRA or non‐Federal funds.

OIG 1C RM MR Partial 5/18/2011; waiting for recalc of amt due

Sub’d

3/15/2011 Submit policies and procedures for conducting HQS

Quality Control Inspections.

OIG

1D1

RM,

PP

MR 3/7/2011 Sub’d


NM PP

C


NM PP

C

4/10/201 1

ALL RECURRING QUARTERLYAND MONTHLY REPORTS AND DEADLINES LISTED ABOVE

PP 4/11 C

4/15/2011 Submit policies and procedures to ensure an adequate record keeping system of inspections and quality control reviews. Submit electronic listing of all inspections and QC inspections (same as OIG 1D4 below).

OIG 1E RM MR 4/15 Sub’d

4/15/2011 Submit policies and procedures for compliance with

SEMAP Indicator #5 HQS Quality Control Inspections, 24 CFR 985.3.

OIG

1D2

RM, PP

MR 4/15 Sub’d

53



NM PP

C


NM PP

C

4/30/201 1


PP C

5/13/2011 Randomly select 5% of all HQS QC inspections conducted and submit the HQS inspection forms and the HQS QC inspections forms for this sample. With the sample of HQS QC inspections, submit methodology used for the random selection.

OIG 1D3

RM MR 5/18/2011 Sub’d

5/13/2011 Submit electronic summary of QC inspections conducted including dates of the original QC inspections, who conducted the inspections, address of the units, the neighborhood where property is located, the result of each inspection. For failed inspections indicate if it is a 24 hour life threatening deficiency and what actions have been taken to correct the deficiency.

OIG 1D4

RM MR 5/18/2011 Sub’d

5/13/2011 For inspections trainings: submit paid invoice, set of training material and documents used in training, and copies of certificate of course of completion for every attendee.

OIG 1H 2‐4

RM MR Partial Sub’d 1/31/11;

5/20/11

IP


NM PP

C


NM PP

C

5/31/2011 ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE

PP C

6/15/2011 Submit policies, procedures and controls regarding inspections. Submit revised Admin Plan adopted by the BOC.

OIG 1F RM, NM, PP

MR IP

6/15/2011 Submit written policies, procedures and controls regarding quality control, including but not limited to proper follow‐up procedures for failed quality control inspections and written guidelines for corrective action for inspectors who repeatedly overlook deficiencies.

OIG 1G RM, PP

MR IP


NM PP

C


NM PP

C

54


55

6/30/201 ALL RECURRING QUARTERLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 7/21/2011 Submit materials for CAP Update to BOC SEMAP

RIM OIG

NM PP

C


NM PP

C

7/29/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 8/18/2011 Submit materials for CAP Update to BOC SEMAP

RIM OIG

NM PP


NM PP

8/31/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 9/16/2011 Submit materials for CAP Update to BOC SEMAP

RIM OIG

NM PP


NM PP

9/30/2011 For SEMAP indicators 1‐14: Policies, procedures, quality control, training. Submit policies, procedures, training plan, agenda, sign‐in sheets, paid invoices, and certifications.

SEMAP 1, RIM 1‐6

HA, NM, PP

MR, DD

IP

9/30/2011 PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)

SEMAP 4

HA MR Mile‐ stone

9/30/2011 100% of tenant files transferred into the new file order system

RIM 4, 5

NM DD IP: _%

9/30/2011 TFE: 100% of tenant files include all pertinent family member information

RIM 4 NM DD

9/30/2011 Each file is processed in accordance with the outstanding RIM 6 NM DD guidance and is thoroughly documented. 100% completion through annual recertification process. 9/30/2011 VASH vouchers leased according to schedule, no matter RIM NM DD IP or when funded. 100% lease up. 12/30/201 0 Provide documentation of 5 VASH vouchers which remain

unassigned from those allocated in 2008‐2009.

Provide status on the new 100 vouchers issued as of 10/1/2010. Provide status on the VA referrals for

remaining vouchers. 9/30/201 1

ALL RECURRING QUARTERLY AND MONTHLY REPORTS AND DEADLINES LISTED ABOVE

PP

56

10/20/201 1

Submit materials for CAP Update to BOC SEMAP RIM OIG

NM PP

10/27/201 1

Present CAP Update to BOC SEMAP RIM OIG

NM PP

10/31/20 11


PP

11/17/201 1


NM PP

11/24/201 1


NM PP

11/30/20 11


PP

12/15/201 1


NM PP

12/22/201 1


NM PP

12/31/201 1

PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)

SEMAP 4

HA MR O

12/31/201 1

Upon completion of the CAP, submit self‐certification that SFHA is in compliance with 982.153 and SEMAP requirements under 985 ‐ annual reexams are current and have been processed in accordance with HUD guidance.

RIM 1, 3‐6, TFE

NM DD O

12/31/20 11

ALL RECURRING QUARTERLY REPORTS AND DEADLINES LISTED ABOVE

PP

Unknown FSS Program: Reinstate positions, review action plan, evaluate participant files and contracts, prioritize participants, review accuracy of accounts

SEMAP 5

MS MR IP

Unknown Submit documentation of completed staff training 2009‐ 2010. Jaime Kinney HCV Rent Calculation (EWs), Occupancy Specialist (EWs & Inspectors), and HQS Specialist (Inspectors); Nan McKay HCV HQS Specialist (Inspectors).

RIM 1, 3‐6

NM, PP

DD IP

57


KEY Approaching deadlines

C: Closed Late Needs clarification Sub’d but requires revisions Ongoing Requires immediate SFHA action Waiting for HUD action Ext Req’d: Extension Requested IP: In Progress M: Meeting Date O: Open Sub’d: Submitted

58

COMMISSIONER’S COMMENT

59

CLOSED SESSION

A closed session is scheduled in accordance with Government Code Section

54950, in sequence.

a. Pursuant to Government Code section 5496.95 – Pending Litigations- Robert

Coats

60

ADJOURNMENT

092211 commission book

Documents

commissioner henry

turk street san francisco

commissioner board agenda

commissioner ahsha safai

commissioner dorothy

commissioner mathew

commissioner matthew

van ness