03. PMP - Process groups, Knowledge Areas

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Framework (Fundamentals)

Process groups, Knowledge Areas

Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human Resource Management

Project Communications Management

Project Risk Management

Project Procurement Management

Process Groups &Knowledge areas(Based on PMBOK 4th Edition. For PMPCertification Exam preparation) To manage Projects effectively those shouldbe divided Phases and smallest possible subphases. This iterative process should go up tothe level where further division creates chaosrather than helping the project. In databaseterminology we call this as "Atomic" level.

Projects can be managed easily by Phased approach. PMBOK defined and explained processesto manage these sub atomic processes. As per PMBOK3rd edition guide there are 44 processesand grouped in to 5 major Process Groups.5 Process groups are

1. Initiation2. Planning3. Executing4. Monitoring & Control5. Closing.

Certain INPUTS are given to the process. Managers use saidTOOLS available for that process to produce OUTPUTS.PMBOK guide also defines Knowledge Areas for the ProjectManagers. Managers will use these skills (Knowledge) towork on given INPUTS using TOOLS to produce OUTPUTS.Those are

1. Project Integration Management 2. Project Scope Management 3. Project Cost Management 4. Project Time Management 5. Project Risk Management 6. Project Quality Management 7. Project HR Management8. Project Communication Management 9. Project Procurement Management

Effective Project Management requires knowledge and skills from following 5 areas 1. The Project Management Body of Knowledge (5 process groups and 9 knowledgeareas)2. Application area knowledge, standards, and regulations3. Understanding the project environment4. General management knowledge and skills5. Interpersonal skills.

PMBOK 4th Edition: Process Chart-

Initiation Planning ExecutingMonitorin andControlling

Closing

Integration4.1 DevelopProject Charter

4.2 Develop ProjectManagement Plan

4.3 Direct & ManageProject Execution

4.4 Monitor & ControlProject Work 4.5 Perform IntegratedChange Control

4.6 CloseProject orPhase

Scope

5.1 Collect Requirements5.2 Define Scope5.3 Create WorkBreakdown Structure(WBS)

5.4 Verify Scope 5.5 Control Scope

6.1 Define Activities

03. PMP - Process groups, Knowledge Areas

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Time

6.2 Sequence Activities6.3 Estimate ActivityResources6.4 Estimate ActivityDurations6.5 Develop Schedule

6.6 Control Schedule

Cost 7.1 Estimate Costs7.2 Determine Budget

7.3 Control Costs

Quality 8.1 Plan Quality 8.2 Perform QualityAssurance

8.3 Perform QualityControl

HR 9.1 Develop HumanResources Plan

9.2 Acquire ProjectTeam 9.3 Develop ProjectTeam9.4 Manage ProjectTeam

Communications 10.1 IdentifyStakeholders

10.2 PlanCommunications

10.3 Distribute Information10.4 Manage Stakeholder

Expectations

10.5 ReportPerformance

Risk

11.1 Plan RiskManagement11.2 Identify Risks11.3 Perform QualitativeRisk Analysis11.4 Perform QuantitativeRiskAnalysis11.5 Plan Risk Responses

11.6 Monitor and ControlRisks

Procurement 12.1 PlanProcurements

12.2 ConductProcurements

12.3 AdministerProcurements

12.4 CloseProcurements

Project documents: PMBOK suggest managers to produce at-least 3 major documents for eachproject

1. Project Charter2. Project Scope Statement3. Project Management Plan. (Notice, MS Project Plan is just one section of the biggerdocument). It has components to represent knowledge areas listed above

1. Scope Management Plan2. Schedule Management Plan3. Cost Management Plan4. Quality Management Plan5. Staffing Management Plan6. Communication Management Plan7. Risk Management Plan8. Procurement Management Plan