CITY COLLEGE OF CALAPAN

(Dalubhasaan ng Lungsod ng Calapan)Bonifacio Drive, Ibaba East, Calapan City (Annex)

Guinobatan, Calapan City (Main)

ENGLISH CLUB

MINUTES

General Meeting

Date: February 07, 2014

Time Started: 1500

Presiding Officer: Gilmar de Castro

Where: Room 101, DLC Building

AGENDA:

1. ELECTION OF OFFICERS:

Before advancing to the agenda, the meeting started with acquainting oneself to others. Since the number of attendees was few (11) for election, the Presiding officer assigned the following members below, after clearing what exactly each one will be doing and of his/her full consent.

President: Gilmar De Castro, BSEd PhySci I -assigned by the AdviserDuties:

Presides overall meeting of organization Calls for special meeting whenever necessary Signs jointly with Treasurer all financial aspects Approves and supervises programs, proposal and action plans of the organization

Vice President: Erick Conception, BSEd Math I- assigned by the AdviserDuties:

Takes the place of the President whenever necessary Leads project heads and proponents on drafting the plans and activities of the organization

Secretary: Angelica Villan, BEEd Sped IDuties:

Keeps all records and documents of the organization including member's profile, copies of proposals and action plans, calendar of activities and the likes

Prepares Minutes of all regular and special meetings to be submitted for review by the President and Adviser at least two (2) days before the next regular meeting of the organization.

Auditor: Billy Apache, BSEd Math IDuties:

Strictly audits the officers and members to any acts of abuse, negligence and indifference towards their commitment and responsibilities to report accordingly to the Adviser

Prepares Bill of Materials (BOM) for any purchased materials and services e.g., transportation fee, typing and printing services) used by the group for implementation of programs or, by members, to volunteer on activities as needed by the Student Parliament

Treasurer: Michelle HernandezDuties:

Keeps organization's fund and religiously update all members for the fund status Lead fund raising activities provided by the organization Prepares statement of accounts, ready for audit, listed wherein the: total accumulated funds,

total expenses, and fund balance Keeps transaction receipts for any purchased materials; signs account statement with the

person being given by money from funds for any service he/she shall avail

PIO: Kaycee Jaime, BEEd Sped IDuties:

Sends communication letters to specific addressee as provided by the Internal Business Manager

Prepares and posts advisories on bulletin board for all members notification Sends necessary information and invitation for any special meeting or organizational meetings

and events through text message or social media Updates English Club's official Facebook page

Business Managers: Internal Business Manager: Emie Rose Tizon, BEEd Sped I

Duties: Prepares communication letters to departments, faculty personnel or any specific person

addressed for certain request of approval, authorization, place or technicalities and the likes

External Business Manager: Keith ComiaDuties:

Canvasses and purchases any needed item/s to be used for effective implementation of programs and projects.

Signs jointly with Treasurer and Auditor any outside transactions that made use of organization's funds

2. MEMBERS

It had also given emphasis the important roles of members. They provide backbone of organization from which officers, workers, ideas and sources are divided.

Rights of all members: o To be heardo To be informed on all significant events on the groupo To voluntarily quit/ resign one's membership upon written, justifiable reasons

Duties: o Shall participate on all activities, special projects, and meetings as provided by the

organization with commitment, sincerity and aspirationso Shall perform any task assigned to him/ her whether be it as project head or proponents

within the given deadlineo Not necessary, but advised to tie- up with other organizations which specialized in

strengthening the goal of communication (e.g., Aletheians, Innovators, Booklovers Club)

3. ETHICS OF THE MEMBERS

The goal of English Club is to make City College of Calapan an English-speaking campus to produce more competent individuals with excellent literacy habits and skills and supreme communication skills and mastery.

Align with this, the organization provides Ethics to be observed every time even outside club premises. The main objective of this is to provide a thin line that defines when is it proper to observe English medium in formal/ informal conversation and when to minimize Filipino language use.

It had also given emphasis that the aforementioned advocacy, in order to practice properly by all, has to start within the implementers, the club's members.

English Club is an English speaking club Speak/ converse in English even outside club's premises and with non- members Observe proper behavior, and extend help for correction, upon hearing mistakes from one's

grammar or pronunciation

4. REGULAR MEETING

It was agreed that the club would have regular meeting every Monday, 11 am- 12 nn at the canteen area (while members are having lunch) or in any place available.

5. ORGANIZATION FUND

Each member of the group unanimously decided that the club should raise funds from everyone’s contribution during regular meetings. The Treasurer will be collecting five pesos every Monday but subject to change depending on the members’ population.

Any member, for whatever reason has not been active to attend meeting and other activities, is still bound to contribute in the fund as long as he/ she did not resign yet.

Uses:o For future projects and action planso For provision of documents and photocopies, transportation fees or any significant serviceso For, when the Student Parliament or other organizations need volunteers for outreach

projects or community extensions, organization will allot any budgetary requirement for its representatives

o For cooperative purposes, any member is allowed to borrow money from the fund for any personal reason but of, and within, due considerations

6. PROBLEMS AND ACTION PLANS

Why the Club has been formed?

English Club is formed to address problems happening in school setting in the field of English and communication. In so doing, the English Club also provides solution and action plans through keen observation and systematic studies on the cited problems.

It also provides improvement strategies on the 3M of the present system:

o Man - includes personnel from Administrative departments, faculty, staff, students, non- teaching staff and even parents

o Method- the presently observed process or system in regard to English literacy and communication skills

o Material- includes facilities, instructional materials and technology, classroom settings, references and the like that contribute to overall interest of the stakeholders on the subject

The Four Pillars of communication

As defined by the club, English is synonymous to communication. It means, the language is not only used as medium but it is the communication itself.

To strengthen this mission, all activities, proposals and action plans have to utilize the four pillars of communication:

o Listeningo Speakingo Writingo Reading

7. Short term and Long term activities:

Generally, the club defined the short term activities as programs that, after being conducted, provide upright effects in the stakeholders but ends eventually after. It needs not further studies and observation to strengthen, that requires significant information, based on the effects after the implementation. These activities do not provide solution to problems at hand, neither change any present instructional method or system rather improves one's skills in teaching and communication. These include seminars, symposiums, and organizational contests, outside tournaments, tutorials and coaching.

Long term activities are projects and action plans that require longer time for the proponents to study the problem and eventually proposing the solutions, observation of affectivity through practice implementation before commending to full implementation. Long terms are referred to as studies with long term effects on the stakeholders that may change instructional system, instructional materials, or to some extent, the professor himself.

8. Problem Hunt:

Problem No. 1: Alarming rates of failures in English subjects among Freshmen City College of Calapan

Identify root cause:o Using 5-Why's

Why there is an alarming rate of failures in English subjects among freshmen on City College of Calapan?

Because they find the subject difficult

Why they find the subject difficult?

Because they are not fluent and have very limited understanding of English principles and rules

Why are they not fluent and have very limited understanding of English principles and rules?

Because they are not used to speaking the language even outside English subjects

Why are they not used to speaking the language?

Because most of the time, even in English- taught subjects, the teachers allowed them to express themselves, even to discuss the whole lesson, in Filipino

Why most of the time, even in English- taught subjects, the teachers allowed them to express themselves, even to discuss the whole lesson, in Filipino?

To make the lessons easily understood by majority

9. Action Plans

Activity 1

Proposed Title: E- Curriculum

Project Head: Erick Conception

Researchers and Proponents: Michelle HernandezKeith ComiaDiane FrueldaJaboy Gardoce

Short Description: English- taught subjects should strictly be taught in English

The English Club is trying to create an atmosphere of genuine and better understanding. We have to take the students away from their comfort zones so they’ll be able to experience what true consequences are.

Time Ended: 1611

Prepared By:

Angelica Villan

Secretary

Reviewed by:

Erick Conception Gilmar de Castro

Vice- President President

Noted by:

Elsa Fanoga, Ph.D. (cand)

Adviser

Received by:

Julius Gonzales

President, Student Parliament