007- procedure for extended work hours.pdf

LIN-PMC-DOC 13837Senders Transmittal Ref

Michael PiwonkaTransmittal Originator

Transmittal Discipline

LIN - LINOriginator Organisation

EX - ExpeditingTransmittal Comment

Issue Purpose ICC - Issued for CompanyComment

Transmittal Subtype P18 - ImplementationContractor Plans &Procedure (QMS)

Transmittal Created Date 30 May 2008Actual Completion Date 22 Jun 2008

Number of Documents 1Focal Point Wes Jordan

Transmittal Number PI-092-LIN-PMC-TX-12504Transmittal Status CLOSED

Transmittal Package

T-4.250.962

Comments Supporting DocsNo.This document in its current form and content is unacceptable. The ADTwill review and work with Site Linde Team to rewrite for compliance at site.

No Supporting Documents1

no comments No Supporting Documents2

O ICCNo.Document Number Revision Title

3 REJECTEDPROCEDURE FOREXTENDED WORKINGHOURS

Issue Purpose Review Rating Code

1 of 1 Printed On: 24 Jun 2008 13:22 Printed By: Michael Piwonka Page:

Pearl GTL Project

LINDE ENGINEERING

Contractor Project No : 5887 Shell Project No: HP-3000-QAT

Project Document Number: T- 4.250.962 Project Rev.: O Page 2 of 10

2MH127 Purchase Order Number:

N/A Tag/Item Number(s):

ASU Unit(s):

Z PCWBS:

QATAR SHELL GTL PROJECT (PEARL) C2 AIR SEPARATION UNITS CONSTRUCTION

C O 20.05.2008 Issued for Company Comments IO MAU AG ICC

B Issued for Review IO MAU AG IFR

A Issued for Internal Review IO MAU AG IIR

Approved By

GAMA Project Rev Rev. Date Description

Prepared By

Checked By Status

No. No. ORIGINATOR

Company Document Title:

LINDE ENGINEERING AG PROCEDURE FOR EXTENDED WORKING HOURS

Document No. GAM PRO GEN GTL 007 C

LOC470 Contractor

Gama Qatar Co. W. L. L. Rev. Org. Doc. Seq. Disc.

Code Geogr. Area

Vendor Code No Code Type No Project Document Number: T-4.250.962 Rev No: O

Doc. Title : GAM-PRO-GEN-GTL-007 Rev. C Procedure for Extended Working Hours Date : 20 May 2008

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TABLE OF CONTENTS

1. PURPOSE_____________________________________________________________________5

2. SCOPE________________________________________________________________________5

3. HSSE _________________________________________________________________________6

4. DEFINITIONS __________________________________________________________________6

5. REFERENCES _________________________________________________________________6

6. PROCEDURE FOR EXTENDED WORK HOURS ___________________________________7

6.1. Application for Extended Work Hours _________________________________________ 7

6.2. Emergency Cases _________________________________________________________ 7

6.3. Planning for Extended Working Hours ________________________________________ 8

6.3.1. Category 1 (Short Works) _______________________________________________________ 8 6.3.2. Category 2 (Long, Interruptible Works)_____________________________________________ 8 6.3.3. Category 3 (Long, Uninterruptible Works) __________________________________________ 8

7. ATTACHMENTS _______________________________________________________________9

7.1. Sample "Extended Hours / Night Shift Work Request Form" _____________________ 10


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1. PURPOSE

This document describes the procedure for planning extended work hours in Pearl GTL Project by Gama.

2. SCOPE

The procedures and methods to be used for the execution of the work itself are beyond the scope of this document and are covered in respective method statements and procedures.

In general activities that are to be carried out during extended working hours can be divided into 3 main categories:

1. Short Works: Works that will continue for a limited time (no more than 2 hours). Most unforeseeable cases will fall into this category.

2. Long, Interruptible Works: Although will continue for longer periods (over 2 hours), works can be interrupted, or can commence at a desired time. Most Night Shift activities will fall into this category.

3. Long, Uninterruptible Works: These works immediately follow normal work hours and can not be interrupted. Some major concrete pouring works will fall into this category.


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3. HSSE

All requirements for standard working hours for similar works, as described in relevant method statements and procedures, will be valid and will be strictly followed.

Sufficient number of vehicles will be present during the entirety of the extended work. Workers should not be over-exhausted; and total working time for each worker should not

exceed project specified limits.

Presence of work supervisor, Nurse (First Aid Attendant) and HSE officer must be ensured at all times.

Sufficient lighting, as per DEP, Method Statement for Night Works and Procedure for Night Works, will be provided as required.

No food should be consumed at the workplace and workers should take their breaks in rest shelters.

For Category 2 and 3 Works, an extra TSTI will be carried out prior to work commencement. No employee will work more than 12 hours in any given day or more than 12 consecutive days

in any period. In addition, Qatar regulations for the working hours and breaks will also be followed.

Handover of shift from daywork supervisor to nightwork supervisor may be required, especially for Category 3 Works.

4. DEFINITIONS

Client : QSGTL and/or its PMC

Company or Linde : Linde Engineering AG

Contractor or Gama : Gama Qatar Co. W. L. L.

Contract : QSGTL Pearl Project C2 ASU Construction Works (2MH127)

QA/QC : Quality Assurance / Quality Control

HSE : Health, Safety and Environmental

5. REFERENCES

T-4.234.081 Method Statement for Night Works (includes Lighting Plan)

T-4.219.624 Procedure for Night Works

5887-ON-PR-CM-016 Procedure for Non-Standard Work Hours

5887-ON-PR-CM-025 Off-Shift Construction Execution Procedure

DEP 33.64.10.10-GEN Electrical Engineering Guidelines

T-13.377.052 Amendments and/or Supplements to DEP 33.64.10.10-GEN

Other Relevant Method Statements and Project Procedures as applicable


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6. PROCEDURE FOR EXTENDED WORK HOURS

6.1. APPLICATION FOR EXTENDED WORK HOURS

Each field supervisor will assess their work and decide whether applying for extended work hours is required.

Field supervisors will submit their extended work hour requests to department chiefs until 09:30 daily, who, after examining such requests, will fill in, or have filled in, the "Extended Work Hours Request Form" that is present in Project Technical Office as appropriate. A sample of the mentioned form is attached for convenience.

On this form, the work that is intended to be carried out during the extended work hours, including the location of the work and number of workers to be used for the work, should be described as well as the names and contact numbers of work supervisors. Information regarding the type and number of equipment intended for use and lighting arrangements should also be provided.

After having signed by the job supervisor or group chief, the form will be submitted to Gama HSE Department for checking. HSE Department should then assign HSE personnel for the works as required. Name and contact numbers of assigned HSE personnel should also be shown on the form.

After checking the form, HSE Manager or his designated representative will sign the document and send it to Site Manager.

After the approval of Site Manager, the duly filled from should be submitted to Company not later than 12:00 midday in the day extended working hours are intended for.

In case of an Early Start, same procedure will be followed and associated application will be submitted to Company not later than 12:00 the previous day (i.e. similar to night shift).

After assignment of supervisors by Company, the duly signed form should be returned to Contractor and announced to the relevant departments. Such announcement should be completed at least 1 hour before the end of the normal working time.

All preparations and installations, including but not limited to installation of lighting arrangements and barricading lifting areas, will be in place and being tested 1 hour before the end of daylight.

6.2. CASUAL CASES

Although above-mentioned procedure will be followed as much as possible, there might be some cases for which the requirement for extended working hours, although justified, could not be anticipated. For instance, some concrete pouring activities might be delayed beyond the standard working hours due to delayed deliveries. For such cases, the application will be done operational with Company; however, such occurrences should be kept to a minimum.


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6.3. PLANNING FOR EXTENDED WORKING HOURS

The planning for extended working hours depends mostly on the category of the activity that will be carried out during the extended working hours, as described in Chapter 2. General strategies for each category are described in the following sections.

6.3.1. Category 1 (Short Works)

Works falling into this category are considered to be extension of the normal working hours; and no extra precautions are required, except for those mandated by relevant method statements and procedures.

Works will continue as normal and personnel will be transported to camp for dinner after the completion of the activities.

6.3.2. Category 2 (Long, Interruptible Works)

There are 2 alternatives for this category of works, and the alternative most suitable for the work will be decided by the work supervisor prior to associated application.

One alternative is to commence the works at a later time and transporting people from camp to work site after dinner. This is usually suitable for night shifts; since night shifts are executed by different teams.

Another alternative is to commence the works immediately after the end of normal working hours, or to continue working as in Category 2, and transport the personnel to camp for dinner. The personnel can then be transported back to the work site to resume working. This is usually appropriate for teams working long overtime on activities that can be interrupted.

6.3.3. Category 3 (Long, Uninterruptible Works)

Since the activities in this category take longer times to execute and they can not be interrupted once started, the strategies for the above categories are not applicable.

Hence, take away food should be supplied to the personnel working extended hours in this category.

Due to the low nutrition of take away food packages (mainly sandwiches) they should be supplied twice for a 10-hour shift.

Workers will have their meals taking turns; so that the total meal break for each worker accumulates to 1-hr for 2 breaks.

No food should be consumed at the workplace and workers should take their breaks in PPE-free areas.


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7. ATTACHMENTS


Page 10 of 10 T-4.250.962 Rev. O

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7.1. SAMPLE "EXTENDED HOURS / NIGHT SHIFT WORK REQUEST FORM"

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