Essentials Training

Microsoft Word

. The Broadband Access Project (BAP) is funded by a $2.84 million dollar grant from the U.S. Department of Commerce, (Award #27-42-B10003)

and a $740 thousand dollar match from the University of Minnesota.  BAP will enhance broadband access, awareness, and use in ten

existing and one new public computer centers located in the urban core of Minneapolis and St. Paul

  

Partner Interviews

What is your name?

What is one interesting fact about yourself that you are willing to

share?

Why are you interested in this class?

Creating a fax cover sheet

Warm-Up

Name Definition

Monitor Screen on which data is viewed

Console Contains the brains of the computer and the CPU (Central Processing Unit)

Mouse A handheld pointing device. Directs the cursor.

Cursor A marker that shows the position on a computer monitor that will respond to input.

Keyboard A device that transmits information wirelessly or through a USB port.

Disk Drive The gadget that reads data from a disk and/or writes data to a disk

USB Port A system that allows for connections between an item and a host controller. The USB port can also connect to a USB Flash Drive which is a device that allows for memory storage.

Basic Computer Vocabulary

Getting StartedLeft click on Start Menu

Left click on All Programs

Left click on Microsoft Office

Left click on Microsoft Word

So many options…

Locating Templates• Go to the Microsoft Office button.• Go to new, then templates.• Find letters, then cover letters.• Download the “Entry Level” cover letter selection.

Templates can give us a proper format, and can remind us how to write a proper business letter.

They are easy to use and look professional.

Templates can look generic – you don’t want to send a future employer the same cover letter and resume as everyone else!

TEMPLATES

The Good The Bad

The Clipboard

Cut – Allows you to temporarily remove material and save it to the computer’s “clip board.”

Copy – Allows you to make a copy of highlighted material.

Highlight – By Left Clicking on the mouse and holding the left button while dragging, you can highlight text.

Paste – Allows you to stick previously selected highlighted and cut and copied material in a new location.

Abbreviations

Short-Cuts

Font Section B – BOLD I – Italics U – Underlined abc – Strikethrough (strikethrough) AV <-> - Increases or decreases the

amount of space between letters A – Changes the color of the text A A – The big one increases the text

size, the little one decreases the text size.

Aa – Removes editing from text – takes away the new size, color, or font.

It is important to save your work quickly and often!To save your work, you have several options. 1. Click on the button that looks like a floppy

disc. 2. Click on the Office Button and go down to

save.

SAVE YOUR WORK!!!

USB (Thumb Drive)

CD (Compact Disc)

DVD Floppy Disk

Email

Desktop

Ways to save your work

Ways to Save

Preferred Ways

USB Port (Universal Serial Bus) Flash or Thumb Drive.

Only When Necessary

Floppy Disc (3 ½ by 5)

DVD or DVD-RW; CD or CD-RW

Save to the computer

Ways to Save (Continued)

‣ Email

Click on the button that looks like a Floppy Disc.

It will automatically save under My Documents.

Click on my Computer if you would like the document stored on a CD, DVD, or USB Port.

The Save Function

HINT - Type in a file name that is professional and specific enough so that you will be able to find the document at a later time.

Go to the Microsoft Office Button.

Scroll down to Save As. Click on this function.

Decide where you would like this saved – in My Documents or on your Desktop .

The Save As Function

1. Left click on the white space in the area where the document is to be saved.

2. Scroll down to New and Click on the Folder option to the right3. Name your new folder.4. Left click on the new Folder. Save your document under an

appropriate name under this section.

Creating a Folder

Printing Go to the Open Office Button then to Print. The screen to your left should appear. The Name button allows you to select your printer.Page Range allows you to print all pages, or just specific ones. By clicking on the Properties button you can change how your document is printed – i.e., do you want it in color?

ReviewBy now, you should be able to:

- Open up Microsoft Word- Use Templates to create documents- Customize your document by changing text and adding pictures- Cut, copy, and paste- Print and save your work

Questions?

User Friendly

Often used in businesses–

very compatible

Costs$134-$229

Upgraded frequently

Word Processing Programs

Microsoft Word

User Friendly Free – Open Sourced Material

Not automatically compatible with

Word

Word Processing Programs

Open Office

INFORMATION Download from

http://www.openoffice.org/

Access it the same way you opened Word

The comparable program is called “Writer”

Open Office Software

Saving Documents in Open Office

Assessment and Evaluation

Thanks for coming! Questions Computer Lab Schedule Upcoming Class Schedule

Conclusion

The Broadband Access Project (BAP) is funded by a $2.84 million dollar grant from the U.S. Department of Commerce, (Award #27-42-B10003) and a $740 thousand dollar match from the University of Minnesota.

BAP will enhance broadband access, awareness, and use in ten existing and one new public computer centers located in the urban core of Minneapolis and St. Paul.