Beca // 21 May 2014 // Page 1

3933377 // NZ1-9004266-3 0.3

Minutes of Meeting

MGI SH2/29 - Tauranga Airport Meeting

Held 5 May 2014 at 10:30am

at Tauranga Airport

Present: Greig Stephen

Ray Dumble

Tim Haig

Christine Ralph

NZTA

Tauranga Airport

Beca

Beca

Distribution: As above

Item Action

1 Update on Option 3A

Tim gave an update on the project.

We have a new Option 3A, only real change is:

- Owens Place connection lost

- New SH29 roundabout and shorter bridge.

Left plan CK 088 Rev C with Ray Dumble .

2 Stormwater Management

Tim described that stormwater management is similar for all options. There is a detention pond for the project at the driving range by the golf course.

A ‘wet’ pond desired.

Ray commented that if swans inhabit wet pond, then there will be issues for the planes. Can put netting over it to stop birds.

Tim explained that there is another pond by SH29. Ray advised that this is ok by airport.

Airport already employs windmills and other bird-scaring devices to reduce bird strike about the harbour edges of the airport.

Ray advised he is happy with wet pond concept. If that becomes an issue then you firstly remove swans or add netting over the pond – it is manageable.

3 Construction Clearance to Flight Path during Construction

Period

Tim advised there is no update on previous information.

Ray is to get Dennis Hoskins to decide clearance of cranes etc, especially for the smaller planes whose pilots aren’t familiar with the runway approach.

Greig advised that construction of flyovers likely in 2017 (maybe 6 month period)

4 Other Business

Grieg also advised that there would be a formal announcement in the next 6 weeks of the preferred option through the newsletter and public open day.

Minuted by: Christine Ralph

Beca // 1 October 2014 // Page 1

3933377 // NZ1-9630939-3 0.3

Minutes of Meeting

OGC/TCC Rail Tie in NOR

Held 30 September 2014 at 4.00pm

at Omanu Golf Club

Present: Barry Plank

Jason

Brian Hughes

Kiri Pope

David Kent

Greig Stephen

Tim Haig

Chris Moore

OGC

OGC

OGC

TCC

TPG

NZTA

Beca

Beca

Apologies: Wally Potts

Sheree Horsburgh

Lisa McKerrow

Christine Ralph

TCC

TCC

TCC

Beca

Distribution: All the above

Item Action

1 Introductions and Purpose of Meeting

TH outlined the purpose of the meeting - lodge NOR in October 2014 post Kiwirail review, need written sign off from TCC and OGC for non-notified process. Meeting to agree issues and provide documents to OCG and TCC for review and sign off.

2 Background

TH gave brief overview of the B2B project for Kiri Pope who has taken over from Marie Gordon. Detailed timing of works including Outline Plan for the Rail to be provided next year when detailed design has been completed.

3 Outcome of Last OGC Meeting

BP confirmed that the OGC preferred access option is Option B.

- need to make course changes associated with Option B

There are three potential course changes that require club members input these include;

1. 13th Tee and Green shifts to the north (retains Par 5)

2. 12th Green moves west, 13

th Tee moves west (retains Par 5)

3. 13th Tee shifted north to make Par 4, and make the 18

th Par 5

- OGC will go out to members in Oct/Nov to discuss 3 course options.

GS confirmed that Option B is accepted by NZTA as the preferred access option.

TH noted that the proposed safety fence design standards are yet to be

Beca // 1 October 2014 // Page 2

3933377 // NZ1-9630939-3 0.3

confirmed and these will include consideration of maintenance requirements.

PWA – OGC sought clarity as to whether the course modifications would be covered by compensation under the PWA. DK confirmed that course modification will be compensated.

Agreement to provide fencing and access road will be covered under the RMA process. Details to be developed during detailed design. Reconfiguration of golf course will be under the PWA.

TCC to deal with the land and lease agreements to be agreed between the parties – TCC, OCG, Kiwirail, Driving Range. TPG will work with all parties on this.

Legal costs will be covered under the PWA

Once designation alteration has been confirmed, lease agreements can then be formalised. Land and lease agreements to be sorted prior to construction.

4 New OGC Issues

OCG sought clarity on when/if funding will be available – early next year or 2016 to allow construction of course modifications to begin ASAP. GS tentatively suggested that funding may be in place/available early 2015 to draw from.

OCG to confirm by the end of November 2014 the agreed course arrangement. Associated costs and building requirements can then be determined.

OCG advised that the golf course changes should be completed before the railway line is relocated.

OGC confirmed that the growing period for grass is spring and autumn therefore construction of course changes is required about 6 months prior to this period.

For efficiency the NES consent is to accommodate on-course changes for all three potential course arrangements.

OCG to mark up all 3 options for Emma’s NES consent

Query on tree removal. CM confirmed there are no scheduled trees on the golf course (under the Tauranga City Plan). OCG to contact TCC arborist to confirm tree removal requirements.

OCG to mark up trees that may need to be changed for all 3 course arrangement options.

Driving Range sliver of land that is over the Kiwirail owned land to be land swapped with land further to the north. To be covered under the lease arrangements between Driving Range, OGC and TCC.

TH confirmed that access is still required on Kiwirail land north of the tie in point to the practice area. OCG agreed.

OCG agreed there were no other issues identified – all internal processes now.

BP

BP

BP

5 TCC Issues

A new access arrangement to the pumpstation is to be provided to Phil Bourke at TCC.

Stormwater upgrade (to reduce flooding in Eversham Rd area) is a TCC project which is still working through options. At present all options require works on the golf course.

OCG need to know the width of the proposed open drain that is currently a piped drain. Peter Mouldy (TCC Parks) to provide information to OGC. This

CM

KP

Beca // 1 October 2014 // Page 3

3933377 // NZ1-9630939-3 0.3

will help OCG in the course layout arrangements.

KP noted that the Bayfair Reserve walkway memo from Peter Mouldy has been provided to Beca. CM and TH confirmed that it had been received. CM advised that Peter Mouldy (TCC) needs to be aware that the Outline Plan will come after the NOR is confirmed.

KP

6 Close out

Draft NOR document was provided to the OCG and TCC for their review and the written approval affected party form with attached LRP.

CM will follow up later next week for the signed written approval form.

Schedule of mitigation attached.

BP, KP

Minuted by: Chris Moore

Schedule of Mitigation and Compensation

RMA Rail

Mitigation and

Project Cost

Remove trees in or near rail corridor at the north, and at 13th tee. Club

would like hedging at tee points and occasional trees in the rough but not high trees. Native evergreens.

Matapihi/Maunganui Road reserve corner: replace two trees and cluster of trees in north?

Safety Fence from 13th fairway gold tee to end of driving range and past

practice green agreed as per KiwiRail instructions.

Height of fence – likely as per driving range, subject to CAA rules at final design.

Driving Range Chipping area to be moved for the stormwater pond. The option of replacement of chipping area depends on security and access; Rob prefers to the east of driving range.

Driving Range access – might move 5-10m past current area, maybe combined with stormwater pond access.

Driving range truck access for net maintenance and golf course needs mower access of Matapihi Road.

It is noted that there is a need to adjust the TCC lease at the stormwater pond area, and where the current practice green is.

PWA

compensation

Other aspects will need to be considered for Public Works Act assessment in the light on the compensation already provided for the course redesign and land acquisition. Settlement was April 1982.

Access road to practice fairway and new green and the consequential changes in tee-off’s and greens yet to be determined.

Unclear which

jurisdiction

There is across the 13th fairway and the driving range (put in 15 years ago)

an 80mm PVC pipe – needs Deed of Grant from KiwiRail with hopefully no relocation required.

Beca // 5 December 2013 // Page 1

3933377 // NZ1-8345535-4 0.4

Minutes

MGI: South Mount Maunganui Stormwater Catchment Mitigation Options

Held week of 5 December 2013 at 9:00am at Beca Offices, Tauranga

Attendees: Greig Stephen Transport Agency

Graeme Jelly (GJ) Tauranga City Council

Graeme Dohnt (GD) Tauranga City Council

Howard Severinsen (HS) Tauranga City Council

Dayananda Kapugama (DK) Tauranga City Council

Carl Johnson (CJ) DHI

David Cosgrove (DC) AMP

Peter Moodie (PM) Lysaghts

Christine Ralph (CR) Beca

Graham Levy (GL) Beca

Greg Lord (GJL) Beca

Tim Haig (TH) Beca

Sadique Islam (SI) Beca

Item Action

1 Introduction

GJL provided an overview of stormwater discussions to date, the stormwater

requirements for each organisation and the programme of works (MGI, Bayfair

Expansion, TCC Pipe Upgrades).

GJL summarised the scope of the MGI project, which includes upgrading the

Maunganui/Girven and SH2/SH29 intersections by grade separating SH2 from

other roads and widen the existing carriageway.

Due to the site constraints a collaborative approach between NZTA, TCC and

AMP has been adopted to resolve stormwater issues. The Omanu Golf Course

has been identified as the most appropriate location for stormwater mitigation

GJL advised the current programme for the MGI project consists of the following

key dates:

- Consult with golf course regarding stormwater in Jan 2014

- Public open day to announced preferred option in April 2014

- Lodge Resource Consents in May 2014

- Construction starts in financial year 2015/16

GD confirmed that the TCC pipe upgrades are programmed for 2015/16 and

2016/17 to coincide with the MGI construction works.

DC advised that the Bayfair Complex expansion is currently programmed to start

in 2016.

CR noted that the MGI Options discussed within the workshop are confidential as

the preferred option will not be announced to the public until the project Open

Day.

Beca // 5 December 2013 // Page 2

3933377 // NZ1-8345535-4 0.4

2 Modelling Undertaken to date

GJL advised that the original stormwater model for the South Mount Maunganui catchment has been updated by DHI to include the lower catchment area, including Golf Course and Airport. The infrastructure layout from Links Ave was also updated. The following modelling stages have been completed to date.

- Validation against the April 2013 storm event and the larger 2005 storm event.

- Pre-development model (50 year-2hour storm, 2055 rainfall figures, 10 year tide

with Most Probable Development) to understand the current stormwater effects

within the catchment.

- Post-development model (50 year-2hour storm, 2055 rainfall figures, 10 year

tide with Most Probable Development) to understand the stormwater effects of

the MGI project and Bayfair expansion within the catchment.

- Model results for the pre and post development scenarios have been made

available to all parties for consideration and response.

GJL stated that the focus of the workshop was to develop mitigation options for the additional stormwater volume from the MGI project, Bayfair expansion and TCC pipe upgrades. Mitigation options are to be focussed within the open drain that runs through the Omanu Golf course and Tauranga Airport

3 Stormwater Mitigation Strategy

DC and PM advised that onsite stormwater mitigation has previously been

considered for Bayfair extension, however the preference is to provide stormwater

mitigation offsite and further downstream.

GD/CR advised that the main concern from the Golf Club will be aesthetics, in

relation to having clear water, keeping the drain clean and free from weed so that

golf balls can be easily retrieved. All parties agreed that altering the cross section

and/or lowering invert levels of drain along its length are appropriate options for

improving conveyance.

GD/GJ advised that upgrading of the stormwater pipes from Links Ave is

proposed within the next 10 years.

TCC suggested that a target flood level of 300mm below existing floor level for

properties within Eversham Road. TCC advised that they will need to confirm this

parameter as it may not be economical to provide the pipe upgrades to achieve it.

At previous meeting, BoPRC had advised GJL/CR/GD that the consenting

process would be focussed on stormwater treatment. Attenuation of stormwater

was not considered to be the main issue due to the Golf Course being located

within the lower part of the catchment and the consequence of flooding was minor

in relation residential/commercial properties.

All parties agreed that mitigation options within the golf course are to be centred

on improving conveyance within the open drain. Due to the minimal head

available within pipes between Golf Course and Eversham Road the pipe

upgrades will have to be centred around increasing capacity rather than improving

conveyance, i.e. there is little scope to improve pipe gradients etc.

TCC

4 Stormwater Quantity

GL and CJ advised flooding problems within Eversham Road could be caused by

conveyance restrictions within the Main Drain rather than in the Side Drain. The

Main Drain runs along the boundary between the Golf Course and Tauranga

Airport and the Side Drain runs through the Golf course from Matapihi Road. It

Beca // 5 December 2013 // Page 3

3933377 // NZ1-8345535-4 0.4

was considered that modifications to the Main Drain rather that the Side Drain

would be more effective for improving conveyance.

Flooding issues could also be related to a lack of capacity within the existing pipe

infrastructure between the outlet into the Golf Course and Eversham Road. Head

loss could also be exacerbated by the existing silt trap that is located at the outlet

into the Golf Course.

GD noted that there are numerous pipes/services and pedestrian/vehicle access

bridges that cross the open drain within the Golf Course, which would require

modification to accommodate a wider drain. Also stabilisation of the modified drain

banks may be required as they are current susceptible to erosion during storm

events.

All parties agreed that the following modifications can be applied to the

stormwater model, to test if the post development catchment stormwater can

accommodated:

1) Update model to include upgrades to the Main Drain. GJL and GD agreed to

undertake a walk over survey of the golf course drain to identify areas where it

would be suitable modify the existing drain cross section. GJL to advise DHI of

cross section modifications and locations.

2) Removal of the existing sediment trap (currently included in the models) at the

existing outlet into the side drain going through the golf course. GD to advise if

the sediment trap is required

3) Introduce a hold point to allow the above results to the considered and determine

if pipe upgrades between the golf course outlet and Eversham Road are

required. If pipe upgrades are considered necessary utilise the GHD Design

Options Report as a reference for pipe sizing. .

All parties agreed that the 3 stages are to be added to the model sequentially so

that the accumulative effects of the changes can be determined

The current DHI modelling programme shows the mitigation options to be

complete by 18th December; however this is dependant on providing DHI with

drain modification details.

Following completion of the mitigation modelling the output data is to be made

available to all parties.

TCC/DHI/

Beca

TCC/DHI

TCC/DHI/

Beca

TCC/DHI/ Beca

Beca/TCC

DHI

5 Stormwater Quality

GD advised that monitoring undertaken at the outlet into Tauranga Harbour

indicates that water quality is within acceptable limits. TCC consider that

treatment of the additional stormwater flows generated by the pipe upgrades will

not require treatment as the land usage will not change i.e. will continue to be

zoned as residential.

GL advised that BoPRC requires the treatment of the difference in flows between

the pre and post development scenarios. On other projects only the additional

pavement areas, such as the flyover structure, have been directed through a

treatment device. Existing areas of pavement can be drained directly to the

existing discharge points. Consideration to be given to separating NZTA and AMP

stormwater from the main catchment flow so that it can be treated prior to

discharging into the Golf Course drain. This means that only water that requires

treatment is treated, i.e. results in a smaller treatment device.

PM suggested that weir/overflow system could be installed within the Bayfair site

Beca // 5 December 2013 // Page 4

3933377 // NZ1-8345535-4 0.4

to direct first flush stormwater flows into a treatment device that is located outside

the Bayfair site. Higher flows would be directed into an upgraded pipe that

connects into the current TCC stormwater system.

Three options were discussed for stormwater treatment

- Onsite treatment to treat stormwater at source (catchpit interceptors). Not

preferred by AMP due to the ongoing maintenance costs. This is also an issue

for NZTA particularly when traffic management will also be required along SH2

to enable maintenance.

- Floating wetlands/treatment devices to be installed within the Golf Course drain,

not preferred as this requires treatment of the catchment wide stormwater.

- Grassed swale with NZTA land along Matapihi Road or within the rail corridor

adjacent to SH2 to provide treatment prior to discharge into the open drain.

Preferred option as stormwater treatment can be targeted where required.

GL confirmed that the stormwater treatment options can be developed with hand

calculations; there is no need to develop options through the stormwater model.

NZTA and AMP to undertake calculations to size the treatment device require to

mitigate first flush stormwater flows from the two developed sites.

AMP to determine fall can achieved between their carpark and proposed swale

location adjacent to Matapihi Road

NZTA/TCC

AMP

6 Consultation

Following completion of the mitigation options modelling the stormwater effects on

the Omanu Golf Course can be determined. Consultation will be undertaken with

and possibly Tauranga Airport. This was agreed to be undertaken in January

2014.

NZTA/ Beca

7 Memorandum of Understanding

TCC to advise on the Cost Share Agreements with NZTA and AMP for the

stormwater modelling work. Phillip King to advise NZTA and AMP individually

TCC to send an example MOU document to AMP for consideration and comment.

TCC

TCC

Beca // 11 June 2013 // Page 1

3933377 // NZ1-7514543-5 0.5

Minutes of Meeting

KiwiRail Leasee Meeting - MGI and Te Maunga Intersection Improvements

Held 30 May 2013 at 4.00pm

at Beca Office - Executive Room

Present: Lisa Parker

Paul & Deborah Forkert

Ross Mitchell

Dave Holton

David Milne

Christine Ralph (CR)

Tim Haig (TH)

Chris Moore

Bay Commercial (1 Owens Pl)

Owner (3 Owens Pl)

Animal Antics (Tenant of 3 Owens Pl)

Bayfair Panelworx (7 Owens Pl)

Pacific Toyota (5 Owens Place)

Beca

Beca

Beca

Apologies: Greig Stephen

Terry Hodder

Riri Ellis

Angela

New Zealand Transport Agency (NZTA)

KiwiRail

Tukairangi Investments Ltd

Sign Creations Ltd

Owens Place Auto Refinishers

Golf on the Range Ltd

Distribution: All of the above

Item Action

1 Introduction

CR gave a brief introduction. Attendees gave a brief introduction of who they represented.

CR asked if anyone attended the Open Day – No one had.

CR outlined the project from inception through to the three options present on the table for which feedback is now being sought.

2 Options

TH described each option presented through the drawings (Options 1-3 Rev E).

TH reported that a long term solution is being sought and at-grade (ground level) options do not provide the long term solution.

Question – are there traffic signals at the intersections under the flyovers? Yes.

3 Option 1

Rail retained in current location, widening occurs on the eastern side (seaward side) of Maunganui Road.

Attendees reported that there are issues at Owens Place/ Matapihi intersection now.

TH reported that if traffic signals were to be placed at Owens Pl/ Matapihi intersection they would be phased with the Maunganui/Girven intersection

Beca // 11 June 2013 // Page 2

3933377 // NZ1-7514543-5 0.5

signals. However, more traffic modelling is needed to determine if traffic signals are required.

Question – Has Kiwirail been consulted? Yes, discussion on-going likely 50% increase in rail movements in next 10-20 years (driven by industry and Port).

Question - Can the rail times be changed? No, the Owens Place intersection and rail movements will be considered in the traffic modelling.

Attendees noted that Option 1 will retain the Kiwirail lease but will also retain the traffic issues.

4 Option 2

Rail relocated to alternative corridor behind Owens Pl commercial centre. Maunganui Road widening to occur over Kiwirail leased land.

Question – will all the Kiwirail leased land be required? Yes.

Question – How close to boundary will the road be if the Kiwirail land is taken? Within 1-2m of boundary. Assessments will be undertaken to determine impact of the road designation boundary adjacent to the properties.

It was noted that the road barriers likely to be used (adjacent to the commercial properties) will be similar to those along Takitimu Drive near the Judea industrial area.

It was reported that B-train vehicles will not be able to move around the property at 1 Owens Pl (Liquorland). Toyota- off loading occurs on Owens Place roadway. The removal of the Kiwirail land reduces the viability of those properties for the current landuse and reduces employment opportunities.

It was reported that the ‘No parking’ along Owens Place is an issue for the industrial operators (provided because of the commercial HomeZone).

It was noted that the proximity of the road boundary is not an issue for some commercial operators – ‘road noise is not that bad’.

Question – what are the types of housing present at Maunganui/Girven intersection and along Maunganui Road? A mix of residential (rental and ownership) and commercial properties is impacted by noise in all three options.

5 Option 3

It was noted that the Owens Place extension to Truman Lane would release MGI intersection traffic and increase Owens Pl traffic – most likely need to signalise Owens Pl/ Matapihi Road.

Attendees preferred Option 3 as the road would be lower than the railway and further away from property but is still concerned with traffic noise if the traffic moves closer (compared to the rail noise).

Question –what part of Bayfair is impacted? All options impact on Bayfair.

A few alternative options were suggested by the attendees – Option 1 with Owens Place extended to Truman Lane; relocate rail and widen Maunganui Road on the seaward side.

Question – How much ‘say’ or influence do we have? Consideration of all affected parties will be given in the Options assessments to be undertaken; therefore your feedback is important. The feedback provides new ideas fro the project team to consider.

It was commented by the attendees that the rail should be relocated no matter which option is preferred.

6 General Discussion

Beca // 11 June 2013 // Page 3

3933377 // NZ1-7514543-5 0.5

Question – Regarding the TEL, are there off ramps at Papamoa for Papamoa residents. Yes, both at Mangatawa and Domain Rd. Traffic modelling will take into account the movements to and from Papamoa.

Question – will the project be undertaken ‘all in one go’? What timeframes? Depending on which option preferred, the rail would be relocated first then the roading. Likely timeframes; Preferred option determined end of 2013, Resource Consents in 2014, Funding sought 2015, Start construction 2016 construction likely to take 3 years.

Are other alternative Options able to be considered? Yes, if it weighs up against the three options currently on the table. Needs to be a strategic long term option.

Regarding Option 3 - it was noted that the Owens Place extension to Truman Lane could potentially create a rat-run cut through option between MGI and SH29.

Regarding Option 2 - potential for left in/left out at the end of Titoki Place onto Maunganui Road should be considered- provides a loop circuit for B trains and delivery vehicles for Owens Place commercial properties.

It was identified that a signalised intersection and signalised pedestrian crossing would be preferred at the Owens Place/ Matapihi Intersection (crossing Owens Place).

It was reported that at 1 Owens Place property, the stormwater drain overflows and causes flooding during rainfall events. Stormwater management will need to be considered in all options. The existing stormwater pipeline across the property reduces development potential.

If KiwiRail leased land is removed from 1 Owens Place property – then no servicing vehicles or parking can be accessed for the existing business and limits the land use for those properties affected by KiwiRail leased land.

TH to consider

Minuted by: Chris Moore