– Student October Count – Training for the 2010-11 Collection

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Student October Count Training for the 2010-11 Collection. August, 2010. Data Services Unit. Data Quality Management Collection Support Analysis Reporting. This presentation is available online at: https://cdeapps.cde.state.co.us/stuoctTraining20102011.ppt. - PowerPoint PPT Presentation

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  • Student October Count

    Training for the 2010-11 CollectionAugust, 2010Data Services UnitData Quality Management Collection Support Analysis Reporting

  • This presentation is available online at:

    https://cdeapps.cde.state.co.us/stuoctTraining20102011.ppt

    Automated Data Exchange News & Updates Student October 2010-2011 Training Presentations Training Session for 2010-11 October

    *

  • AGENDACollection Schedule Changes for 2010-11Common Questions and ProblemsEarly Childhood EducationMigrant, Immigrant and RefugeeRecord Integration Tracking SystemDocumentation and Resources

  • Collection Schedule 1

  • Timeline and milestones for the 2010-11 October CountCollection opens (Monday, September 20th)Training sessions (August 11th 27th)Official count date (Friday, October 1st)All districts pass 1st level edits (Monday, October 18th)All districts pass 2nd level edits (Monday, November 8th)Collection closes all districts must electronically approve data files (Wednesday, November 10th)Duplicate funding documentation due (Tuesday, November 16th)Resubmissions and approvals due (Monday, November 29th)*

  • Official Count DateThe official student count date is October 1. All district students that are in membership (attendance and enrollment) on October 1 are eligible to count. In-service days scheduled within the eleven-day window will be considered as non-attendance days and no extension will be granted. Districts requesting an alternative count date must submit their request in writing to the CDE Audit Unit by September 15.

    October 1, 2010 is on a Friday. The eleven-day window will be from Friday, September 24 to Friday, October 8.

    CSBOE 2254-R-3.00 and CSL 22-54-103(10)(a)(I)*

  • Official Count Date Alternative Calendars

    For districts on a Monday Thursday four-day week, Thursday September 30, 2010 will be the official count day. The eleven-day window will be from September 22 to October 11.

    For districts on a Tuesday Friday four-day week, October 1, 2010 will be the official count day. The eleven-day window will be from September 23 to October 12.

    CSBOE 2254-R-3.00 and CSL 22-54-103(10)(a)(I)*

  • 2Changes for 2010-11

  • New Race & Ethnicity Categories Field Layout and Coding OptionsRace/Ethnicity information as collected by the district from the student or the students familyRace:

    American Indian or Alaska NativeEthnicity:

    Hispanic or LatinoRace/Ethnicity categories to be used in Federal and State ReportingFederally Reported Race/Ethnicity Category04 - Yes01 - Yes02 - Yes03 - Yes05 - Yes06 - YesRace:

    AsianRace:

    Black or African AmericanRace: WhiteRace:

    Native Hawaiian/Other Pac. Islander00 - No00 - No00 - No00 - No00 - No00 - No01020304050607American Indian or Alaska Native Asian Black or African AmericanHispanic or LatinoWhite Native Hawaiian or other Pacific IslanderTwo or more races Districts will provide race and ethnicity information in the format in which it was collected and as it will be reported*7

  • A series of data validation rules will ensure the information collected from students and staff matches the appropriate aggregated category for state and federal reportingRace and Ethnicity Information Collected from Students/ParentsReported Racial/Ethnic CategoryHispanicAsianBlackWhiteAmerican IndianHawaiian/ Pac. IslandHispanicAmerican Indian or Alaska NativeAsianBlackWhiteNative Hawaiian/Pacific IslanderTwo or More RacesAny single race or combination of racesAny combination of races but not of Hispanic Ethnicity

  • Race & Ethnicity Changes to Summary Reports and State and Federal Reports*District: 0097 GRAND VISTA 33J*********************************************************************************************************************************************************** REPORT #3: District Summary of Pupil Counts by Grade, Racial/Ethnic Group and Gender ***********************************************************************************************************************************************************

    | American Indian | | Asian/Pacific | | Black | | | | White | | /Alaskan Native | | Islander | | (not Hispanic) | | Hispanic | | (not Hispanic) | |--------- --------| |------- ----------| |------ -----------| |------- ----------| |----------- - ------| | Female Male | | Female Male | | Female Male | | Female Male | | Female Male | TOTAL --------- --------- --------- --------- --------- --------- --------- --------- ----------------- ---------

    PK - Regular 0 0 0 1 0 0 1 1 17 17 37 PK - Special Ed 0 0 0 0 0 0 0 0 5 11 16 CPP 1 0 0 0 0 0 3 3 7 8 22 Half Day Kndgtn. 0 0 0 0 0 0 0 0 0 0 0 Full Day - Kndgtn. 0 2 0 0 0 1 2 3 24 24 56 Grade 1 0 0 1 0 0 1 5 5 28 28 68 Grade 2 0 0 0 0 0 1 1 4 27 33 66 Grade 3 1 0 0 0 1 0 3 5 36 24 70 Grade 4 0 0 1 0 1 1 3 2 22 34 64 Grade 5 0 0 1 0 0 0 4 1 32 38 76 Grade 6 0 0 1 2 2 1 6 4 29 42 87 Grade 7 0 0 0 2 0 0 4 8 30 40 84 Grade 8 0 1 1 0 4 0 1 6 34 37 84 Grade 9 0 0 1 1 0 0 2 4 29 28 65 Grade 10 1 0 2 0 2 1 3 3 36 46 94 Grade 11 0 0 2 1 1 0 1 4 35 37 81 Grade 12 0 0 1 0 0 0 4 3 24 39 71

    --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- TOTAL : 3 3 11 7 11 6 43 56 415 486 1,041Report #3 Prior to 2010-11

  • Race & Ethnicity Changes to Summary Reports and State and Federal Reports*District: 0097 GRAND VISTA 33J******************************************************************************************************************************************************************************* REPORT #3: District Summary of Pupil Counts by Grade, Racial/Ethnic Group and Gender *******************************************************************************************************************************************************************************

    | American Indian | | Asian/Pacific | | Black | | | | White | Native Hawaiian | | Two or More | | /Alaskan Native | | Islander | | (not Hispanic) | | Hispanic | | (not Hispanic) | Pac. Islander | | Races | |--------- --------| |------- ----------| |------ -----------| |------- ----------| |-----------------------| | Female Male | Female Male | | Female Male | | Female Male | | Female Male | | Female Male | | Female Male | TOTAL --------- --------- --------- --------- --------- --------- --------- --------- ----------------- --------- --------- --------- --------- --------- ---------

    PK - Regular 0 0 0 1 0 0 1 1 17 17 0 0 0 1 38 PK - Special Ed 0 0 0 0 0 0 0 0 5 11 0 0 0 0 16 CPP 1 0 0 0 0 0 3 3 7 8 0 0 0 0 0 Half Day Kndgtn. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Full Day Kndgtn. 0 2 0 0 0 1 2 3 24 24 0 0 0 2 2 Grade 1 0 0 1 0 0 1 5 5 28 28 0 1 0 0 57 Grade 2 0 0 0 0 0 1 1 4 27 33 0 0 0 1 69 Grade 3 1 0 0 0 1 0 3 5 36 24 0 0 0 0 66 Grade 4 0 0 1 0 1 1 3 2 22 34 1 0 1 0 72 Grade 5 0 0 1 0 0 0 4 1 32 38 0 0 0 0 76 Grade 6 0 0 1 2 2 1 6 4 29 42 0 0 3 1 91 Grade 7 0 0 0 2 0 0 4 8 30 40 0 0 0 0 84 Grade 8 0 1 1 0 4 0 1 6 34 37 0 1 0 0 85 Grade 9 0 0 1 1 0 0 2 4 29 28 0 0 1 1 67 Grade 10 1 0 2 0 2 1 3 3 36 46 0 0 1 0 95 Grade 11 0 0 2 1 1 0 1 4 35 37 0 0 0 0 81 Grade 12 0 0 1 0 0 0 4 3 24 39 0 0 0 1 72

    --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- ------- -------- TOTAL : 3 3 11 7 11 6 43 56 415 486 1 2 6 7 1,057Report #3 2010-11 and After

  • Race & Ethnicity Reporting Changes Additional Information and Resources*Memorandum on Race & EthnicityDetailed descriptions of field layout and coding optionsLogic used in associated edit checks

    CDE Race/Ethnicity PowerPoint Training Presentation 2009Overview of the changes in policy that precipitated the new categoriesSuggestions for employing observer identificationLogistical and policy-related considerations for district staff

    NFES Managing an Identity CrisisBackground and rationale for the changeSample policies, case studies, and communications strategy suggestionswww.cde.state.co.us/cdereval/rvRace-Ethnicity.htm

  • New Post Secondary Program Field*Note: Coding of 1, 2, 3, 4, 5, or 6 in this field requires the school district to enter into a legal agreement with an institution of higher education.

    CodeProgramGradeCDE Contact0 Not Applicable1 ASCENT Program12 only Charles Dukes (303) 866-61422 Concurrent Enrollment9 - 12 Charles Dukes (303) 866-61423 Extended Studies9 - 12 Tracy Cantrell (303) 866-68804 Post Secondary Enrollment Options9 - 12 Jacqueline Medina (303) 866-66525 Fast College Fast Jobs9 - 12 Charles Dukes (303) 866-61426 High School Fast Track12 only Tracy Cantrell (303) 866-6880

  • ASCENTAllows concurrent enrollment in postsecondary courses, including academic courses and career and technical education courses, in the year directly following the year in which a student was enrolled in the twelfth grade of a local education provider and has met graduation requirements.Concurrent EnrollmentSimultaneous enrollment of a qualified student in a local education provider and in one...

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