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TENDER DOCUMENT

TENDER NO: SIL/ ENVIRONMENTAL MONITORING /2015 & 2016/1800086

JOB: Contract for Carrying out Environmental Monitoring at SIL

This tender document contains

INDEX

S. No. Documents

Items Detail

1. Ann-A

Instruction for Bidders

2. Ann-B

Scope of Work

3. Ann-C

Price Bid

4. Ann-D

Special terms & conditions

5. Ann-E

General Terms & conditions

6. Ann-F

Minimum Qualifying Criteria

7. Ann-G Bid Evaluation Criteria

8 Ann-H

Check List

9. Ann-I Integrity Pact

Annexure – A

SCOOTERS INDIA LIMITED

(A GOVT OF INDIA UNDERTAKING)

PB NO 23, SAROJINI NAGAR

LUCKNOW 226008

INSTRUCTION FOR BIDDERS

TO

TENDER NO: SIL/ ENVIRONMENTAL MONITORING/2015 & 2016/1800086 (PI quote this number in all future correspondence)

Dear Sir,

Subject: Contract for carrying out environmental monitoring at SIL.

With reference to above you are requested to submit your quotation as mentioned below.

Your offer must be submitted in two Bid system in sealed envelope superscripting each

envelope with tender no, due date and contents:-

Unpriced techno – commercial Bid : 1st envelope should contain unpriced techno

commercial Bid consisting of the following:

1. Party should be an MoEF/ PCB approved laboratory and should submit

photocopy of approval from MoEF/PCB.

2. Stamped copy of scope of work as a token of yours unconditional acceptance.

3. Duly filled in and stamped copy of Ann-H of “Checklist”

4. List of deviations (Technical and commercial) if any on a separate page

5. Your un-priced bid should be attached with un-priced techno- commercial bid

duly signed as per annexure C / 1. No price should be indicated in the techno-

commercial bid. In case it is found so, then the offer shall be summarily rejected.

Price Bid- Second envelope should contain your price bid as per the schedule of

rates given in the scope of work. Your quotation should reach in the office of

commercial department on or before 21.07.2015 till 2:00 pm. Tenders received after

due date will not be considered. SIL will not be responsible for any delay due to late

delivery of quotation sent by post, courier etc. The scope of work enclosed here with

and if required by bidder for further clarification visit to SIL for assessment of scope

of work. The correct assessment of job should be made by the bidder before the

Annexure - B

Scope of work

Scope of work: The scope of work shall consists of the following:

Provide necessary man power services, expert supervision, sample collection and

monitoring equipments, transportation, tools and tackles etc for carrying out testing

and evaluation of environmental parameters as per ROR, EP Act 1981 and

Hazardous Waste Management 1999 /2000. Therefore the schedule for testing and

sampling for carrying out stack monitoring, ambient Air quality monitoring, effluent

discharge monitoring, noise monitoring, physiological analysis of water,

physiochemical analysis of soil and paint sludge, sewage analysis of water and

noise monitoring as per below details :

The contract shall be lined up for two calendar year i.e. 2015 and 2016

S.No. Environmental Parameters Location/Sample/ Quantity

Frequency of Monitoring

1. Stack emission monitoring of, Paint shop die Costing & Foundry

05 sample Once a year

2. Ambient Air quality monitoring

03 locations Twice year

3. Effluent Discharge monitoring

01 sample Twice a year

4. Physiological analysis of drinking water


5. Physiochemical analysis of soil


6. Physiochemical analysis of paint sludge


7. Sewage water analysis of oxidation pond


8. Noise monitoring

12 locations Once a year

Health Safety and Environment :

(i) Do not carry out any work without clearance from concerned officer.

(ii) Entry of manpower inside SIL premises shall be guided by the rules and

regulations prevailing at SIL. The Bidder shall arrange necessary gate entry

pass from security for all the man power for the job in advance duly

completing all security formalities.

(iii) The Bidder shall arrange adequate skilled man power and supervisor as

necessary for the job should be experienced in similar type of job. All

equipments, tools used should be appropriate type and size for its safe

working limit. All equipments and materials (both consumables and non

consumables) shall be brought inside SIL premises with proper date entry

only and proper record shall be maintain. These gate entry records will be

referred to while taking out the material after completion of jobs, failing

which such material will not be permitted to be taken out.

(iv) The Bidder shall provide appropriate PPE’s (Personal Protective equipment)

to his personnel’s as required.

(v) The Bidder shall ensure all electrical appliances and have three pin end

connections. All electrical cables shall have sound and intact insulation and

shall be free from joints.

Invoicing:-

(i) After satisfactory completion of jobs the bidder shall report to concerned

officer.

(ii) The Bidder shall submit the bill along with the test certificates.

(iii) Bill shall be submitted in triplicate

Schedule of Rates:- (Refer Price Bid Annexure – C)

1. The rates to be given in schedule are for

(i) Stack Monitoring

(ii) Ambient Air Quality Monitoring at three locations in this factory

(iii) Effluent Discharge Monitoring

(iv) Physiological Analysis of drinking water

(v) Physiochemical Analysis of Soil

(vi) Physiochemical Analysis of Paint Sludge.

(vii) Sewage water analysis of oxidation pond

(viii) Noise monitoring at specified locations

2. Tax in voice shall show PAN No, Service Tax registration no and VAT registration no

if claimed.

Note: Offers will be evaluated on over all lowest basis considering quantities at items

serial no 1 from (i) to (Viii) as above. The payment will be made for actual job executed.

Annexure - C

Price Bid

Sl. No.

Environmental Parameters

Location/Sample/ Quantity


Unit Rate

Total Amount




03 locations Twice a year











8. Noise monitoring


9. Service Tax (As applicable)

10. Total Value

Note: Offers will be evaluated on over all lowest basis. It may also be noted that the work

may or may not be consumed fully depending upon plant a requirements. However payment

will be made for the actual job executed.

Annexure C/1

Unpriced Bid

Sl. No.

Environmental Parameters

Location/Sample/ Quantity


Unit Rate

Total Amount



xxxxx xxxxx


03 locations Twice a year

xxxxx xxxxx



xxxxx xxxxx



xxxxx xxxxx



xxxxx xxxxx



xxxxx xxxxx



xxxxx xxxxx

8. Noise monitoring


xxxxx xxxxx

9. Service Tax (As applicable)

xxxxx xxxxx

10. Total Value

xxxxx xxxxx

Note: Offers will be evaluated on over all lowest basis. It may also be noted that the work

may or may not be consumed fully depending upon plant a requirements. However payment

will be made for the actual job executed.

Annexure – D

Special Terms and Conditions

1. Validity of Rates: The validity shall be valid for two year

2. The Bidder must visit the site before quoting for seeing the physical condition of SIL

site, if necessary.

3. It may be noted that the work may or may not be consumed fully depending upon

plant requirements. However payment will be made for the actual job executed.

4. Timely mobilization and completion of the jobs is the essence of the contract, failing

which SIL reserve the right to get the work executed through other agency at the risk

of the cost of bidder.

5. The performance of the bidder shall be judge from the time to time and if the

performance is not found satisfactory, SIL reserves the right to terminate the contract

without any prejudice to the bidder’s right under the work order.

6. Party must give manpower details like name, designation local address, telephone

no. etc after receipt of the work order.

7. The bidder should visit the site at is own expenses and get acquainted with the work

load/ facilities and other details.

8. Transportation, accommodation of personnel and preservation of samples etc shall

be in bidder’s scope.

9. SIL shall supply free of cost electricity, water and electrical connection points as

necessary.

10. The equipment to be used for environmental monitoring should have valid calibration

certificate copy of instruments proposed to be used for monitoring to be attached

with the un-priced techno – commercial bid.

11. The party must attach valid calibration certificates of the instruments used during the

monitoring at the time of submission of testing reports.

12. The party shall visit SIL for environmental monitoring only after obtaining firm

appointment from SIL.

Annexure E

Annexure – F

Minimum Qualifying Criteria

1. Bidder should have valid income tax PAN no, Service registration and VAT

registration (To be enclosed).

2. Bidder should have valid authority duly approved by MoEF (Ministry of Environment

and Forest)/ Pollution control board.

3. Bidder should comply all the special terms and conditions (Annexure – D) with the

declaration along with general terms and conditions (Annexure – E) and Integrity

pact (Annexure – I)

4. The bidder should be having office at Lucknow (proof enclosed) along with address,

phone no. and e-mail Id etc.

Annexure- G

Bid Evaluation Criteria

1. Bidder should have valid income tax PAN no, Service registration and VAT

registration (if applicable) - to be enclosed.

2. Bidder should have valid authority duly approved by MoEF (Ministry of Environment

and Forest)/ Pollution control board.

3. Bidder should comply all the special terms and conditions (Annexure – D) with a

declaration along with General terms and conditions (Annexure – E) and Integrity

Pact (Annexure – I)

4. The bidder should be having office at Lucknow (proof enclosed) along with address,

phone no. and e-mail Id etc.

5. Prices should be offered in Indian Rupees only and should furnish item wise price as

per (Annexure – C). The prices quoted shall be F.O.R. SIL Lucknow and considered

firm and not subject to any change.

6. Offers will be evaluated on over all lowest basis considering quantities as per scope

of work (Annexure - B) items serial no 1 to 8. The payment will be made for actual

job executed.

Note: The tender shall be evaluated on the basis of lowest financial quote by the bidders

who have full filled minimum qualifying criteria.

Annexure- H

CHECKLIST TENDER NO…………………… DUE DATE……………………… Please ensure that following documents/details have been enclosed / accepted:

SL. No. Particulars Status 1. Every page of the tender document duly

Signed Yes/No

2. Declaration that Bidder accepts the SIL’s scope of work and services as required

Yes/No

3. List at least five clients to whom the similar services has been provided (Enclosed)

Yes/No

4. Valid MoEF/PCB approval letter (Enclosed) Yes/No

5. Validity of offer 90 days from the tender opening date Yes/No

6. Completion Time/period – entire job shall be completed within the stipulated time period as mentioned in the scope of work.

7. Liquidated Damages (LD) – in case of delay in completion of the job beyond the stipulated time period mentioned in scope of work, LD shall be levied @1% per day subject to a minimum of 10 % of the basic value.

Yes/No

8. Terms of payment: Payment will be made within forty five days after receipt of test certificates by crossed cheque and no Bank commission charges are admissible.

Yes/No

9. SIL reserves the right to reject any offer due to non – compliance with the above conditions and /or non – receipt in duly filled conditions.

Yes/No

10. Authenticated certificate relating to registration under the micro small, medium enterprises development Act 2006, if applicable (Enclosed).

Yes/No

11. Quoted price shall be firm and applicable for the P.O. Quantity accepted/ enclosed.

Yes/No

12. Following declaration on party letter head enclosed

(a) We hereby certify that we have not been black listed by any Public sector undertaking/ Public Dept.

(b) We have gone through the terms and conditions given in your above tender forms, is accepted and agreed by us.

Yes/No

13. Price Bid: Bidder to indicate service tax etc Note: All column of price Bid filled up in the price bid.

Yes/No

14. All items quoted against individual items in figures and also in words in price bid.

Yes/No

Annexure I