SAP Real Estate Management can help in managing any type of physical property or infrastructure in portfolio. In addition to buildings, pieces of land, and rental properties, one can manage assets such as sites composed of single or multiple buildings, structures such as towers.

Depending on specific requirements, one can display and manage property portfolio data from the Usage view - shows physical real estate objects from leasing perspective.

Management of real estate records

Real Estate Asset Records link to Asset accounting

Management of Real Estate Contract

Management of space

Occupancy/Vacancy details

Rental accounting

Document management

Correspondences with Landlord/Tenants

Availability of Staff Quarters to Employees

Booking of Staff Quarters, Inspection quarters, Community halls or holiday

homes

Alottment of Hostel Room/Bed.

Independent Accounting Entity Complete Self contained set of accounts can be drawn Level of External reporting or legal set of books Schedule VI requirements of Companies Act 1956 Income Tax Requirements Transaction Posting in currency other than local currency.

Territorial & Non-Territorial Circle as Company Code

Territorial & Non-Territorial Circle as Company Code

Company code is the organizational unit of Financial Accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. This includes recording of all relevant transactions and generating all supporting documents required for financial statements

Business entity is created within a company code and is specific to one company code.

Business Entity (BE)/Site represent the highest level in the hierarchy of real estate objects. It is a means of forming coherent groupings of individual real estate objects, depending on their purpose and/or geographical location.

It is also an account assignment object. However, any account assignment at subordinate objects level will have overriding effect over such assignment.

A means of forming coherent groupings of individual Real Estate Objects, depending on their geographical location.

Business entities are part of a company code and group buildings and/or land into coherent units

Land, buildings and the rental objects derived from Business Entity

Requirements for creating a business entity: They should have a common owner or at least be managed

together. They should be situated directly near each other and form an

enclosed area. There should not be any fundamental differences in their

residential or usage value. They should be used for similar purposes.

Land/Property in the Real Estate component refers to open plot only; it does not include the building on it. Land is defined under business entity/site

In BSNL, Land will be created under the Business Entity/site with relevant Measurement Types. Important parameters like dates, values & characteristics can also be captured

Buildings are objects on the basis of which rental units (for instance, staff quarter, tower slot, office, etc.) are rented. In SAP REM, a building is defined under a business entity/site and is equivalent to land in object hierarchy.

There are many characteristics which can be assigned to a Building object in SAP, for instance, address of the building, construction year, data on the municipality, fixture and fittings, measurements details, link to Assets/ Projects system, etc.

A rental unit (RU) can only be created and rented as a complete/single object such as apartments/staff quarters. Each rental unit is uniquely assigned to a building or a property

For example, in BSNL, staff quarters can be categorized as independent RU and can be assigned to the employee

◦ Business area is a business segment or a geographical area◦ Provides an additional evaluation level for reporting purposes.

(e.g.: Location/Zones)◦ Balance Sheet and Profit and Loss statement can be drawn◦ Zone wise/Location wise reporting with respect to

Zones/Location reporting requirements

Business Location

Mysore

K001

=

Business areas

K001Bangalore

K002K002

Area of Responsibility P&L and Balance

Sheet can be drawn Cross company code

reporting Line of Business in

BSNL will be considered as Profit Centre e.g. CFA, CM, Leased Circuits etc.

Profit_Centre_List

Departmental breakdown of Operating Structure

Department wise Plan and Expense Analysis of P & L Accounts

Interdepartmental Cost Allocations Each Cost Center is Assigned to a Company

Code, Business Area and Profit Centers Cost Centers are structured into

Organizational and / or Functional Hierarchical Groups

Tenant(Employee)Tenant(Employee)

NaturalpersonNaturalperson

Tenant(Commercial)Tenant(Commercial)

OrganizationOrganization

Business partner Landlord

(3rd Party lease/ Guest House/Office lease etc.)

Landlord(3rd Party lease/ Guest House/Office lease etc.)

Business partner is required for any contract in REM

Roles determine the nature of a Business Partner which can be a tenant, landlord, employee etc.

For every BP, a customer or vendor record , depending upon the role of BP is created.

The process of BP and Customer/Vendor record creation can be synchronized.

Property management delivers functionality for the leasing and managing of our real estate portfolio, including contract management, rental accounting, adjustment of rents, and the administration and collection of service charges; supported with extensive correspondence and document management functionality.

Processes include:– Managing lease and vendor contracts for service providers,

utilities, insurances, and rights of way – Monitoring lease deadlines and renewal options – Invoicing contracts – Rent collection, payments and dunning – Carrying out rent adjustments – Tracking settlement results – Handling correspondence for rental processes

Each lease or contract can include more than one property as well as parts of properties. Fields are available to specify which spaces, buildings, and other portfolio items are part of a lease agreement.

All property assignments are time specific. We can assign a property to a lease for the duration of the lease or for a specific time segment occurring within the leased period.

The Contracts may include: Real estate contracts of the lease-in category Real estate contracts of the lease-out category General customer contracts General vendor contracts Employee related accommodation contracts

Types of Data in REM Module :-

A. Master Data

B. Transactional Data

C. Roles and Authorization Data

Business Covered in REM Module :-

Lease In & Lease Out

◦ Land

◦ Buildings

◦ Non USO Towers

◦ USO Towers

Scripts in REM Module:

◦ REM FIT Script No. 01: Staff Quarter Allotment & Temporary

Allotment of Staff Quarter

◦ REM FIT Script No. 02: Inspection Quarter, Holiday Home,

Hostel, Community Centre & Auditorium

Booking

◦ REM FIT Script No. 03: Lease-in & Lease-out of USO Towers &

Non USO Towers

◦ REM FIT Script No. 04: Lease-in & Lease-out of Land and

Building

◦ REM FIT Script No. 05: Purchase of Land and Building

Staff Quarter Allotment & Temporary Allotment of Staff

Quarter

Business Covered: Creation of Contract, Generation of Invoices

along with annexures and Realization for Rent and other

charges for :

Allotment of Staff Quarters to BSNL Employees

Allotment of Staff Quarters to MTNL/DOT Employees

Allotment of Staff Quarters to Retired Employees

Lease-out of Vacant staff quarters to Central Govt./PSUs/Their

Employees and Others

Temporary Allotment of Staff Quarters

Inspection Quarter, Holiday Home, Hostel, Community

Centre & Auditorium Booking

Business Covered: Creation of Booking, Generation of Booking

Documents and Realization of Rent and other charges for :

Booking of Inspection Quarters

Booking of Holiday Homes

Booking of Hostels

Booking of Community Centre

Booking of Auditoriums

(for BSNL/MTNL/DOT Employees and Others)

Lease-in & Lease-out of USO Towers & Non-USO Towers

(A) Business Covered: Creation of Contract, Receipt of

Invoices, Checking and payment of Rent and other charges

for:

Lease–in of USO Towers and Non USO Towers

(B) Business Covered: Creation of Contract, Generation of

Invoices along with Annexures and Realization for Rent and

other charges for:

Lease–out of USO Towers and Non USO Towers

Lease-in & Lease-out of Land & Building

Business Covered: Creation of Contract, Generation of Invoices

and Realization for Rent and other charges for :

(A) Business Covered: Creation of Contract and payment

of Rent and other charges for:

Lease–in of Land and Buildings

(B) Business Covered: Creation of Contract, Generation of

Invoices along with Annexures and Realization for Rent

and other charges for:

Lease–out of Land and Buildings

Purchase of Land and Building

Business Covered:

Purchase of Govt. Land

Purchase of Land from Pvt. Parties

Purchase of Govt. Building

Different Types of Contracts and their Applicability :- Use following path:

http://10.197.216.213/ Module REM User Guide Types of REM Contracts & their Applicability

List of T-Codes in REM Module :-Use following path:

http://10.197.216.213/ Module REM User Guide List of T-Codes in REM Module

Identification of Power Users, L1 / L2 users for post go live support.

L 1 (SSA level) or L2 (Circle level) users: They will be the first point of contact for any issue escalation in their respective module.

ERP help desk-MANTIS user manual.

Help_Desk_User_Mannual

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