PUR 2013-07 Miscellaneous Architectural and Engineering

Services RFPMandatory Pre-Proposal Conference

July 22, 2013

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Agenda

• Welcome – E. Buddy Davis

• Brief Introductions

• RFP Overview– Deadlines– Scope of Requested Services– Tour of CBHC facility– Questions

1.2 Timeline and Summary - RFP

• July 12, 2013 – RFP Packets & Instructions released.

• July 22, 2013 – Mandatory Pre-proposal Meeting

• July 23, 2013 – Deadlines for Written Questions

• July 26, 2013 – Answers to Questions released

• August 2, 2013 – 4:00 p.m. Proposal deadline

1.2 Timeline and Summary – RFP, con’t.

• Week of August 5, 2013 – Evaluation Committee certifies firms and

evaluates proposals.

• Week of August 12, 2013 – Presentations of top 3 firms

• August 15, 2013 – – Evaluation committee recommend top 3

firms to Executive Director

1.2 Timeline and Summary – RFP, con’t.

• August 22, 2013 – Executive Director recommends top 3 firms in rank

order to Board.– Board Approves list of firms and authorizes

negotiation with #1 ranked firm.

• August 23, 2013• Notice of Intent to Award issued.

• August 27 – September 5, 2013– Contract negotiations completed.

Scope of Requested Services

• 1.4.1.1

• Project 1- Building Envelope Services– North and South Balcony leaks– 2nd Floor Window seal leaks– Roof Leaks

North & South Balconies

North Entrance South Entrance

2nd Floor Window Leaks

Roof Leaks

ELC tenant space CBHC IT area

Scope of Requested Services, con’t,

• 1.4.1.2 Project 2- Parking Lot – Remove tree roots and repair pavement– Sealcoat pavement– Re-stripe parking lines– Install traffic calming devices and speed limit signs– Add “No Parking Zones” in designated areas– Replace damaged car stops– Install new bike rack

Parking Lot Repair & Improvements

Repair, Sealcoat and Re-paint

Improvements – Traffic calming

Parking Entrance Speed Reduction

Improvements, con’t.

Landscape curbing Bike racks

Scope of Requested Services, con’t,

• 1.4.2 Potential Projects – Tenant Space Re-design– Innovations Lab Reconfiguration– Audio/Visual Technology Upgrades– HVAC units repair or replacement

Tenant Space Redesign

Deadline Summary

• Deadline for Written Questions– 4:00 p.m. July 23, 2013– Emailed to bdavis@childrensboard.org

• Answers to Written Questions– 4:00 p.m. July 26, 2013

• Posted on www.childrensboard.org and www.demandstar.com

• RFP deadline– 4:00 p.m. August 2, 2013 (CBHC clock)

• Delivered to CBHC office building• Emailed to PUR201307RFP@childrensboard.org

Deadlines, continued.

• Evaluation Committee Review (Week of August 5, 2013)– Certify all qualified firms.

• City and County qualified or based on statutory criteria in Section 287.055, Florida Statutes.

– Hear presentations from top 3 firms, based on their total scores received. (Week of August 12, 2013)

– Recommend top three ranked firms to CBHC Executive Director.

• Executive Director recommends top three ranked firms to Board for Approval – August 22, 2013

• Board approves list of firms in rank order and authorizes negotiations with #1 ranked firm – August 22, 2013

Thank You!

• Questions!

• The End.

• Contact information:– E. Buddy Davis, Purchasing & Facilities Director– Direct Line: 813-204-1770– Email – bdavis@childrensboard.org